HomeMy WebLinkAbout2001/08/23 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~ /~r ~/ '
at ~00 ~/~., I posted a true and correct copy of the meeting
agenda dated ~c~ ~3 ~c~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~/0/ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
¥ivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Fourth Thursday
6:30 p.m.
August 23, 2001
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Paul Biane, Councilmember
Grace Curatalo, Councilmember
Bob Dutton, Councilmember
Boardmembers
Robert Howdyshell, President
Donna Bradshaw, Boardmember
Ravenel Wimberly, Boardmember
Joyce Womack, Boardmember
Rancho Cucamonga Public Library Page !
Board of Library Trustees Agenda
Regular Meeting, August 23, 2001
A. CALL TO ORDER
1. Roll Call: Howdyshell __~ Bradshaw
Wimberly and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Board at one time without
discussion. Any item may be removed by a Boardmember or member of the
audience for discussion.
1. Approval of Minutes: May 24, June 28 and July 26, 2001. 1.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the
President may open the meeting for public input.
l) Library Status report: oral report presented by staff.
2) Budget Report: report presented by Deborah Clark, Library Director.
3) Bookmobile Project: Status report by Renee Tobin, Senior Librarian.
4) Library In Service: report presented by Deborah Clark, Library Director 22
D. BOARD BUSINESS
The following items have been requested by the Board of Library Trustees for
discussion. They are not public hearing items, although the President may open
the meeting for public input.
1) Update on appointment of new Library Board Member. Oral report by Deborah
Clark, Library Director.
2) Discussion of date and time for the Regular Meeting of the Library Board. Report 2 6
by Vivian Garcia, Department Secretary.
3) Update on Senior Services project. Oral report by Karye Hood, Reference Librarian.
4) Creating a Service Plan for a New Branch Library: oral report presented by Deborah
Clark, Library Director.
a) Update on progress of potential Victoria Gardens branch.
b) For discussion: Service Relationship between Branch and Archibald Library.
This preliminary discussion will focus on a philosophy of service: whether the
new branch will offer duplicate services or new services.
Rancho Cucamonga Public Library Page 2
Board of Library Trustees Agenda
Regular Meeting, August 23, 2001
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of Library
Trustees. State law prohibits the Board from addressing any issue not previously
included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of Rancho
Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was
posted on Thursday, August 16, 2001, 6:00 pm, seventy-two (72) hours prior to the
meeting per Government Code 54953 at 10500 Civic Center Drive.
T H ~ C I T Y OF
I~A N C II 0 C LI CAI~I 0 N G A
S affReport
DATE: August 23, 2001
TO: President and Members of the Library Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
That the Library Board approve the minutes of the regular meeting of the Board of
Library Trustees for May 24, June 28 and July 26, 2001.
BACKGROUND/ANALYSIS
Attached, please find the minutes of the regular meeting of the Library Board of
Trustees listed above, taken and compiled by Library Secretary Vivian Garcia.
FISCAL IMPACT
None.
/~,specffully submitted,
Deborah Kaye ~
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on May 24, 2001, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:31 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Swistock, Wimberly and Womack.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager,
Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia,
Administrative Secretary.
B. CONSENT CALENDAR
Approval of Minutes: March 22 and April 26, 2001
President Howdyshell removed the minutes of April 26 due to lack of quorum. They will brought to
the next meeting.
MOTION: Moved by President Howdyshell to approve the minutes of March 22,2001, seconded by
Boardmember Womack. Motion carried, 3-0-1-1 (Howdyshell abstained) (with Bradshaw absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the statistics for the month of April to the
Library Board.
Renee Tobin, Senior Librarian, gave an oral report on the Summer Reading Program. She displayed
the packets for the children, flyers and the t-shirts staff will be wearing to promote the program.
Robert Karatsu, Library Services Manager, gave an oral report on his attendance at the ICMA
seminar in Rhode Island during April where he presented a review of Library technology as part of
the overall picture of city technology.
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the budget handouts with the Library Board and called
for questions. No questions were received.
Library Board Minutes
May 24, 2001
Page 2
C3. Bookmobile Project: Status report by Renee Tobin, Senior Librarian.
Renee Tobin, Senior Librarian, gave an oral report on the Kidsmobile to the Library Board, stating
that in the first couple of weeks approximately 600 books were checked out. Staff will be meeting
with Community Services shortly and working on the summer schedule, teaming with the "Fun on
the Run." The Kidsmobile will be attending some of the Harvest Tuesdays during the summer. The
Daily Bulletin is interviewing "Fun on the Run" staff and the Kidsmobile staff at one of the parks
this week, which should generate positive publicity.
Boardmember Womack stated the Kidsmobile had been to Banyan Elementary School. The students
from a first grade class were able to go onto the Kidsmobile. The class teacher stated the children
really enjoyed the great selection of books.
Boardmember Wimberly stated when he attended the Public Works Open House on Saturday, May
19, he was able to "check out" the Kidsmobile. The staff was quite busy with patrons.
President Howdyshell stated staff deserves a great amount of recognition for getting the project
ready and for the Kidsmobile being so successful.
Boardmember Swistock left at 6:48 p.m. to attend another meeting.
D. BOARD BUSINESS
D1. Budget Process for 2001/2002. Status report by Deborah Clark, Library Director.
Deborah Clark, Library Director, updated the Library Board on the Budget process.
D2. Update on Senior Services project. Oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the brochure, "House Calls," designed by Karye Hood,
Reference Librarian. The brochure promoting shut-in services for the permanently or temporarily
disabled will be given out to the people who receive Meals on Wheels. Also, Large Print Interest
Sheet will be inserted into the brochure as a survey. Karye Hood, Reference Librarian and Karen
Schneiderwent, Circulation Supervisor will be working on the Senior Services program.
Deborah Clark, Library Director, stated staff will be presenting policies for the program at the next
meeting.
D3. Creating a Service Plan for a New Branch Library: oral report opening discussion presented
by Deborah Clark, Library Director.
Library Board Minutes
May 24, 2001
Page 3
Deborah Clark, Library Director, reviewed the timeline for generating a plan of service for a branch
library with the Library Board.
After discussion, the Boardmembers asked staff to create a questionnaire, surveying the Library
Foundation Board and the Friends of the Library for the needs of a branch library. The planning
process will start in July after the appointment of a new Boardmember.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E 1. Policy Issues for the Kidsmobile and the Senior Services.
E2. Planning for Branch Library Services.
F. COMMUNICATIONS FROM THE PUBLIC
Attachment from Darlene Brobston.
Deborah Clark, Library Director, reviewed with the Library Board comment/suggestion from Library
Patron Darlene Brobston regarding her request that media be loaned free of charge.
G. ADJOURNMENT
MOTION: Moved by President Howdyshell to adjourn to Thursday, July 26th, 2001, at 6:30 p.m.,
seconded by Boardmember Wimberly. Motion carried, 3-0-2 (with Bradshaw and Swistock absent).
Meeting adjourned at 7:25 p.m.
Respe~fully subm. itted,
Vivian Garcia
Administrative Secretary
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, June 28, 2001, at 7:00 p.m. in the Council Chambers at the City of Rancho Cucamonga,
located at 10500 Civic Center Drive, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on July 26, 2001, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:30 p.m. and President Howdyshell led
the pledge of allegiance. Present were Boardmembers Bradshaw and Womack.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager,
Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator, Jason Daly,
Outreach Coordinator, Bookmobile and Vivian Garcia, Administrative Secretary.
B. ELECTION OF OFFICERS
MOTION: Moved by President Howdyshell to hold the election of officers until the next meeting,
seconded by Boardmember Bradshaw. Motion carried, 3-0-1 (with Wimberly absent).
C. CONSENT CALENDAR
Cl. Approval of Minutes: April 26 and May 24, 2001
C2. Approval of Holiday Closures
President Howdyshell removed the minutes of May 24 due to lack of quorum. The minutes will
return at the next meeting.
MOTION: Moved by President Howdyshell to approve the minutes of April 26, 2001, and the
Holiday Closure list, seconded by Boardmember Womack. Motion carried, 3-0-1 (with Wimberly
absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, gave an oral report on the statistics for the month of June to the
Library Board. She reviewed her conference with the State Library and the new Libris design
program in San Diego with the Board.
Library Board Minutes
July 26, 2001
Page 2
Renee Tobin, Senior Librarian, stated that there were 2100 children signed up in the Summer
Reading Program. Staff was busy planning for the end of Summer Reading Program with the party
to be held on Wednesday, August 22 from 1 to 4 p.m.
Robert Karatsu, Library Services Manager, presented and reviewed the Library's new Web site with
the Library Board.
D2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, stated that the end of the year reports for 2000/01 were not yet
available. Budget reports for the fiscal year 2001/02 will be available at the next meeting.
D3. Bookmobile Project: Oral status report by staff.
a) Options for repair/replacement of damaged Kidsmobile.
Jason Daly, Outreach Coordinator, Bookmobile, gave an oral report on the accident, condition and
status of the Kidsmobile with the Library Board.
Deborah Clark, Library Director, stated that staff should have a cost estimate for repair within the
next week for the Kidsmobile. She asked for a Library Board representative to meet with staff for
any approval needed for the Kidsmobile.
MOTION: Moved by Boardmember Bradshaw to have President Howdyshell appointed as Liaison
for any decisions needed for the Kidsmobile, seconded by Boardmember Womack. Motion carried,
3-0-1 (with Wimbefly absent).
D4. Update on Two for One Video Fridays and approval to extend offer to DVD's. Report by
Robert Karatsu, Library Services Manager.
Robert Karatsu, Library Services Manager, stated the statistics for Fridays in May and June had
really jumped with the Two for One Videos. Because of the success, staff is requesting Board's
approval to include the DVD's in the Two for One Fridays.
MOTION: Moved by President Howdyshell to approve the Two for One Fridays to included DVD's,
seconded by Boardmember Bradshaw. Motion carried, 3-0-1 (with Wimberly absent).
D5. Approval of August 24th for In Service Training Day: report presented by Deborah Clark,
Library Director.
Deborah Clark, Library Director, stated since Fridays have become busy days for the Library, staff
would like to request the In Service Training be held during the morning hours only. The Library
will be open from 2 to 6 p.m.
q
Library Board Minutes
July 26, 2001
Page 3
MOTION: Moved by President Howdyshell to approve closure of the Library on Friday, August 24,
from 10 a.m. to 2 p.m. for In Service Training, seconded by Boardmember Bradshaw. Motion
carried, 3-0-1 (with Wimberly absent).
E. BOARD BUSINESS
El. Creating a Service Plan for a New Branch Library: Report by Deborah Clark, Library
Director.
a. Guidelines for Library Bond Measure 2000 application. Power point presentation.
b. Opportunity to partner with Community Services in Victoria Gardens Shopping Center.
c. Selection of key service areas the Board wishes staff to address in light of Library Bond Measure
process.
Deborah Clark, Library Director, presented a power point presentation on the application process to
the Library Board.
After discussion, the Board listed the following as the key service areas for the new Branch Library:
Books
Computer Center/Shared Electronic and Telecommunication Library Services/Subject Specialty
Learning Center
Homework/Career Center
Family Literacy Center
The Board stated that if a larger 30,000 square footage site is available to add with the
Homework/Career Center a Teen Center.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
F 1. Update on Senior Services project. Report by Karye Hood, Reference Library.
F2. Update on status of Bookmobile.
F3. Library Board Trustees Meeting day and times.
Library Board Minutes
July 26, 2001
Page 4
G. COMMUNICATIONS FROM TIlE PUBLIC
None were received
H. ADJOURNMENT
MOTION: Moved by President Womack to adjourn to Thursday, August 23, 2001, at 6:30 p.m.,
seconded by Presidem Howdyshell. Motion carried, 3-0-1 (with Wimberly absent). Meeting
adjourned at 7:51 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approval:
R A N C H O C U C A M O N G A
13 I3 5 1~ I C L1BI~AI~¥
Staff Report
DA'I'~: August 23, 2001
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Attached is a spreadsheet on the monthly statistics, a snapshot of the measurable
activities of the Library. An Executive report identifying highlights is included.
FISCAL IMPACT
None
lly submitted,
STATISTICS July 200t July 2000 FY 200'il02 FY 2000101
Days Open 30 30 30 30
Items Borrowed 66,499 57,082 66,499 57,082
Average Daily 2,217 1,903 2,2t7 1,903
% Change 16% 16%
Patrons Registered 934 911 934 911
Average Daily 31 30 31 30
% Change 3% 3%
Information Queedons 7,561 7,717 7,561 7,717
Average Daily 252 257 252 257
% Change -2% -2%
Library Visitors 37,556 29,764 37,556 29,764
Average Daily 1,252 992 1,252 992
% Change 26% 26%
Children's Programs 845 779 845 779
# of Sessions 26 28 26 28
Aver. Per session 33 28 33 28
Technology Center Visitors 878 735 878 735
% Change 19% 19%
Items Classified 2,574 1,604 2,574 1,604
% Change 60% 60%
Volunteer Hours 941 1,857 941 1,057
% Change -11% -11%
ADULT SERVICES
Information Questions 5,122 5,082 5,122 5,682
Average Oaily 171 189 171 189
-10% -10%
% Change
Programs/Classes Attendance 0 0 0
# of Sessions 0 0 0 0
Aver. per session 0 0 0 0
Tours/Group Visits Attendance 0 25 0 25
# of Sessions 0 1 0 1
Aver. per session 0 25 0 25
CHILDRENS SERVICES
Information Questions 2,439 2,035 2,439 2,035
Average Daily 81 68 81 68
20% 20%
% Change
Toddler '(ime 123 96 123 96
# of Sessions 6 4 6 4
Aver. Per session 21 24 21 24
PreschoOl Sto~time Attendance 180 390 180 390
# of Sessions 6 16 6 16
Aver. per session 30 24 30 24
Afterschool Storytime Attendance 99 293 99 293
# of Sessions 4 8 4 8
Aver. per session 25 37 25 37
Family Storytime Attendance 193 0 183 0
# of Sessions 6 0 6 o
Aver. per session 31 0 31 0
Special Events Program Attendance 260 0 260 0
# of Sessions 4 0 4 0
Aver. per session 0 0 0 0
Group Visits to Library Attendance 143 85 143 95
# of Sessions 5 3 5 3
Aver. per session 29 28 29 28
SchoOl Visits by Staff 0 o 0 0
# of Visits 0 0 0 0
EXECUTIVE SUMMARY OF STATISTICS
Circulation/Library Visitors:
The monthly circulation shows an increase of 16%, while the number of library visitors for the month
increased by 26%. A great way to start the year!
Information Questions:
Information questions down 2% overall. Adult Reference was down 10%, but Children's was up by 20%.
The Adult Information figure will probably rise quickly when we get the new slim client terminals
installed!
Children's Programs:
Overall attendance at children's programs is up as is thc average number of children attending each
session.
Technology Center Visitors:
Overall, we showed a 19% increase in growth for the month.
Items Classified:
60% jump in items classified and processed this month over last year at this time. Good work from staff
in getting the end of the year purchases out quickly!
Volunteer Hours:
Drop in volunteer hours by 11%.
T H E C I T Y 0 F '11'
I~AN Cfi 0 C U CAM 0 N GA
SadfRepo
DATE: August 23, 2001
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 200'11200X BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report July" will be available at the meeting.
Schedule B, titled "Balance Sheet FY 2001/2002" will be available at the meeting.
Scheduled C, titled "Library Expenditures 2001/2001" is an accounting of all funds
expended in the current fiscal year, including an Executive report identifying highlights.
FISCAL IMPACT
None.
/~"~pecffully submitted, ..-., ..
Library Director
EXECUTIVE SUMMARY OF STATUS OF BUDGET
Library Expenditures:
Summary:
Expenditures at 92% of the year remaining are at 97% remaining.
Highlights:
5010: Part Time Salaries
Part time salaries are now at 96%.
5200: Operations
Book purchases are at 99% remaining, however, several purchase orders have been cut, but not yet recorded. Next
month will see a jump in this account.
5403: Electric Utilities
Already at only 88% remaining, this account is going to be in the red by the end of the year!--but so will every
other entity in California this year! We will adjust this account at the mid-year budget process.
After School Learning Program
Summary:
Salaries is the only account showing activity at this time.
Bookmobile Expenditures:
Summary:
The Bookmobile budget is on target for this time of year.
Library Board of Trustees
Summary:
$3,350 available for meetings, conferences and Library activities for Board development.
Adult Literacy:
Summary:
Part time salaries shows more activity than appropriate. We are looking into this account.
Family Literacy:
Summary:
Part time and full time salary accounting methods need to be adjusted. We arc looking into this account.
Redevelopment Agency Funds:
Summary:
No account activity recorded yet this year.
-3-
Schedule C
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2002 GL Budget to Actual with Encumbrances
Report Date: Jul 2001
Remaini
Object Description Budget MTDActual YTD Actual Encumbrance Balance
Expense Accounts
Key: 1290601 - LibraryFund
5000 Regular Salaries 590,860.00 23,007.83 23,007.83 0.00 567,852.17 96.
5010 Part Time Salaries 317,620.00 12,710.83 12,710.83 0.00 304,909.17 96.
5030 Fringe Benefits 229,560.00 0.00 0.00 0.00 229,560.00 100.
5100 Travel, Meetings & Training 4,000.00 0.00 0.00 0.00 4,000.00 100.
5105 Mileage 5,854.41 369.24 369.24 0.00 5,485.17 93.
5152 Computer Software 200.00 0.00 0.00 0.00 200.00 100.
5160 Membership Dues 2,150.00 150.00 150.00 0.00 2,000.00 93.
5200 Operations & Maintenance 219,486.68 1,737.82 1,737.82 0.00 217,748.86 99.
5281 DepreciaJion - Equipment 520.00 0.00 0.00 0.00 520.00 100.
5300 Contract Services 144,734.93 0.00 0.00 0.00 144,734.93 100.
5400 Telephone Utilities 18,000.00 0.00 0.00 0.00 18,000.00 100.
5402 Water Utilities 3,000.00 0.00 0.00 0.00 3,000.00 100.
5403 Electric Utilities 52,000.00 6,174.78 6,174.78 0.00 45,825.22 88.
9298 Transfer Out-CA Literacy Cmpgn 28,280.00 0.00 0.00 0.00 28,280.00 100.
9308 Transfer Out-Families for Lit. 18,890.00 0.00 0.00 0.00 18,890.00 100.
Total for Org Key1290601 : 1,635,156.02 44,150.50 44,150.50 0.00 1,591,005.52 97.
Key: 1290603 - After School Leaming Program
5000 Regular Salaries 16,260.00 593.54 593.54 0.00 15,666.46 96.
5010 Part Time Salaries 3,120.00 0.00 0.00 0.00 3,120.00 100.
5030 Fringe Benefits 6,080.00 0.00 0.00 0.00 6,080.00 100.
5100 Travel, Meetings & Training 500.00 0.00 0.00 0.00 500.00 100.
5200 Operations & Maintenance 524.90 0.00 0.00 0.00 524.90 100.
5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.
Total for Org Key 1290603 : 27,484.90 593.54 593.54 0.00 26,891.36 9/.
Key: 1290604 - Bookmobile Services
5000 Regular Salaries 39,720.00 1,449.23 1,449.23 0.00 38,270.77 96.
5010 Part Time Salaries 19,680.00 759.53 759.53 0.00 18,920.47 96.
5030 Fringe Benefits 15,090.00 0.00 0.00 0.00 15,090.00 100.
5100 Travel, Meetings & Training 1,000.00 0.00 0.00 0.00 1,000.00 100.
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.
5200 Operations & Maintenance 18,469.95 295.00 295.00 0.00 18,174.95 98.
5300 Contract Services 2,000.00 0.00 0.00 0.00 2,000.00 100.
5400 Telephone Utilities 10,000.00 0.00 0.00 0.00 10,000.00 100.
5603 Capital Outlay-Equipment 5,241.45 0.00 0.00 0.00 5,241.45 100.
5604 Capital Outlay-Vehicles 212,806.92 0.00 0.00 0.00 212,806.92 100.
5605 Capital Outlay-Computer Equip 2,654.41 0.00 0.00 0.00 2,654.41 100.
Total for Org Key 1290604 : 326,762.73 2,503.76 2,503.76 0.00 324,258.97 99.
Key: 1290605 - Library Board of Trustees
5100 Travel, Meetings & Training 3,000.00 0.00 0.00 0.00 3,000.00 100.
5160 Membership Dues 350.00 0.00 0.00 0.00 350.00 100.
Total for Org Key 1290605 : 3,350.00 0.00 0.00 0.00 3,350.00 100.
Total for Expense Accounts: 1,992,753.65 47,247.80 47,247.80 0.00 1,945,505.85 9t.
IUser: dclark- Debbie Clark Page: I Current Date: 08/16/2001
Report: GL_BA_MSTR_RC - GL: Butlget to Actual with Encumbrances Current Time: 11:16:04
/7
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2002 GL Budget to Actual with Encumbrances
Report Date: Jul 2001 Remaini
,bject Description Budget MTDActual YTD Actual Encumbrance Balance
Report Summary
Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.
Expense Total: 1,992,753.65 47,247.80 47,247.80 0.00 1,945,505.85 97.
Total Net for Report: -1,992,753.65 -47,247.80 -47,247.80 0.00 -1,945,505.85.
Current Date: 08/16/2001
User: xiclark - Dcbbic Clark Page: 2 Current Time: 11:16:04
Report: GL BA MSTR_RC - GL: Budget to Actual with Encumbrances /8
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2002 GL Budget to Actual with Encumbrances
Report Date: Jul 2001 Remaini
Object Description Budget MTD Actual YTDActual Encumbrance Balance
Expense Accounts
Key: 1298601 -Calif. Literacy Grant
5000 Regular Salaries 26,040.00 949.85 949.85 0.00 25,090.15 96.
5010 Part Time Salaries 6,000.00 387.24 387.24 0.00 5,612.76 93.
5030 Fringe Benefits 9,750.00 0.00 0.00 0.00 9,750.00 100.
5100 Travel, Meetings & Training 1,600.00 0.00 0.00 0.00 1,600.00 100.
5105 Mileage 380.00 0.00 0.00 0.00 380.00 100.
5160 Membership Dues 180.00 0.00 0.00 0.00 180.00 100.
5200 Operations & Maintenance 1,980.41 0.00 0.00 0.00 1,980.41 100.
5300 Contract Services 2,930.00 0.00 0.00 0.00 2,930.00 100.
Total for Org Key 1298601 : 48,860.41 1,337.09 1,337.09 0.00 47,523.32 97.
Total for Expense /tccounts: 48,860.41 1,337.09 1,337.09 0.00 47,523.32 97.
Report Summary
Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.
Expense Total: 48,860.41 1,337.09 1,337.09 0.00 47,523.32 97.
Total Net for Report: -48,860.41 -1,337.09 -1,337.09 0.00 -47,523.32
User: dclark - Debbk: Clark Page: ! Current Date: 08/16/2001
Report: GL BA MSTR_RC - GL: Budget to Actual with Encumbrances Current Time: 11:21:00
/q
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2002 GL Budget to Actual with Encumbrances
Report Date: Jul 2001
Remaini
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Expense Accounts
Key: 1308602 - Families for Literacy Grant
5000 Regular Salaries 8,680.00 0.00 0.00 0.00 8,680.00 100.
5010 Part Time Salaries 18,630.00 511.15 511.15 0.00 18,118.85 97.
5030 Fringe Benefits 3,580.00 0.00 0.00 0.00 3,580.00 100.
5100 Travel, Meetings & Training 500.00 0.00 0.00 0.00 500.00 100.
5200 Operations & Maintenance 500.00 0.00 0.00 0.00 500.00 100.
Total for Org Key 1308602 : 31,890.00 511.15 511.15 0.00 31,378.85 98.
Total for Expense Accounts: 31,890.00 511.15 511.15 0.00 31,378.85 98.
Report Summary
Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.
Expense Total: 31,890.00 511.15 511.15 0.00 31,378.85 98.
Total Net for Report: -31,890.00 -511.15 -511.15 0.00 -31,378.85
User: dclark - Debbie Clark Page: I Current Date: 08/16/2001
Report: GL BA MSTR_RC - GL: l~udget to Actual with Encumbrances Current Time: 11:22:32
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2002 GL Budget to Actual with Encumbrances
Report Date: Jul 2001
Remaini
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Expense Accounts '
Key: 2630801 - Library - Administration
5200 Operations & Maintenance 48,591.52 0.00 0.00 304.78 48,286.74 99.
5207 O & M/Capital Supplies 178,700.00 0.00 0.00 0.00 178,700.00 100.
5300 Contract Services 8,533.40 0.00 0.00 0.00 8,533.40 I00.
5602 Capital Outlay-Bldg Imprvments 54,000.00 0.00 0.00 0.00 54,000.00 100.
5603 Capital Outlay-Equipment 9,945.85 0.00 0.00 0.00 9,945.85 .100.
5605 Capital Outlay-Computer Equip 58,627.97 0.00 0.00 0.00 58,627.97 100.
5606 Capital Outlay-Fum/Fixtures 15,055.27 0.00 0.00 0.00 15,055.27 100.
Total for Org Key 2630801 : 373,454.01 0.00 0.00 304.78 373,149.23 99.
Total for Expense Accounts: 373,454.01 0.00 0.00 304.78 373,149.23 99.
Report Summary
Revenue Total: 0.00 0.00 0.00 0.00 0.00 0.
Expense Total: 373,454.01 0.00 0.00 304.78 373,149.23 99.
Total Net for Report: -373,454.01 0.00 0.00 -304.78 -373,149.23
User: dclark - Debbie Clark Page: I Current Date: 08/16/2001
Report: GL BA MSTR_RC - GL: Budget to Actual with Encumbrances Current Time: 11:24:17
R A N C H O C U C ^ M O N G A
Pus~IC L I 15 !~^ I~ ¥
SlaffR rt
DATE: August 23, 2001
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: UPDATE ON THE IN SERVICE TRAINING FOR AUGUST 24TM, 2001
RECOMMENDATION
Information only.
BACKGROUND/ANALYSIS
Approved at the Jury Board Meeting, attached is the agenda for the 4 hour in serve training to
take place August 24t' from 9 p.m. to 1:30 p.m.
FISCAL IMPACT
None.
(~f~pecffully submitted, /-~ ~ ~
e~borai ~ary Director
R A N C H O C U C A M O N G A
1~ U 15 L I C ]~ I 5 I~ADY
Memorandum
DATE: August 15, 2001
TO: Library Staff
FROM: Deborah Kaye Clark, Library Director
SUBJECT: In Service Agenda
Attached, please find the agenda for our upcoming In Service Training event scheduled
for Friday, August 24th, from 9 a.m. to 1:30 p.m.
As with all of our in service meetings, all staff members are invited to attend.
As many of you know, we try to schedule this event twice each year, in December and
formerly in June. At the Board's request, we shifted this year's Summer session to
August, one of our slowest times of the year. Also new this year, we are trying a shorter
session, to allow us to provide service to our customers in the afternoon for the
phenomenally popular 2 for 1 video day.
In addition to providing training, information or insight, this full staff meeting gives us the
opportunity to meet as an entire unit and get to know one another just a little bit better.
This year we will be emphasizing the opportunity we face in building a new branch
library to be located in the Victoria Gardens Mall. As speakers, we have Linda Daniels,
the Redevelopment Director, who will describe for you the new mall and give you some
idea of the atmosphere we might be joining and the time frame of the project. Then our
City Manager Jack Lam will join us to present an overview of the city's direction for the
future and answer any questions you might have about city wide issues.
As we plan our new facility, key questions surface regarding what services we might
offer, what hours we might be open and how the new branch will relate to our current
location. VVhen last surveyed, several employees talked about the need for teen
services. Robert and Michelle will be presenting a power point presentation on the new
Teen Scene at Los Angeles Public Library and teen services, among others that might
be offered, will be discussed during a brain storming session.
Finally, we want to update everyone on the status of several projects happening at the
Library. Mini presentations will be made by several staff members to keep us up to date
on new services emerging.
As always, we will conclude with an opportunity for you to meet within your own
divisions.
Due to the structure of this year's meeting, attendees may join the session at any time,
upon approval of your supervisor and Division Head.
I hope many of you will consider joining us. I believe we have the potential for a very
exciting branch project ahead of us--and a very exciting next three years.
Please let your Division Head know about your interest for this year's In Service by
Wednesday, August 22nd.
-2-
IN SERVICE WORKSHOP
Friday, August 24
9 a.m. - 2 p.m.
9:00 - 9:05 Welcome - Introduction of Agenda
Deborah Clark will open the session and introduce the first speaker
9:05 - 9:50 Victoria Gardens Shopping Center
Redevelopment Director Linda Daniels will present an overview of the
planned regional shopping center.
Break
10:00 - 10:30 City Update and Opportunity for Questions
City Manager Jack Lam will present a brief update on what's happening in
the City and answer any questions you might have about the city's future
projects and direction.
10:30 - 11:30 Is There a Teen Scene in our Future?
"Teen Scene at LAPL" - presentation by Robert Karatsu/Michelle Perera
Group discussion and brainstorming led by Debi Clark: Designing services for the new branch library
Taking a fresh look at the services we offer here at the Archibald
location.
11:30 - Noon Update on Library Happenings
Kidsmobile Update - Jason Daly
Senior Services - Karye Hood
Youth Enrichment Service Grant- Renee Tobin
E Government and Computer Issues- Robert Karatsu
Insights from Stanford Institute - Michelle Perera
Noon - 1:30 Division Meetings & Lunch
Lunch will be provided by
TH E C IT Y OF
I~AN C n 0 C U CAM 0 N C,A
StaffR ort
DATE: August 23, 2001
TO: President and Members of the Library Board of Trustees
FROM: Vivian Garcia, Senior Administrative Secretary
SUBJECT: COUNCIL CHAMBERS - AVAILABLE DAYS
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The Council Chambers are available on the following days:
First, third or fourth Monday of the month.
First, third or fourth Tuesday of the month.
First, second or fourth Thursday of the month.
FISCAL IMPACT
None.
Respectfully submitted,
Vivian Garcia
Senior Administrative Secretary