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HomeMy WebLinkAbout87-166 - Resolutions RESOLUTION NO. 87-166 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA. CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS AND DOCUMENTS ~HICH ARE NO LONGER RH~UIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090 ~HEREAS, ' it has been determined that certain Cit~ records under the 'chares of the following Cit~ Department are no longer required for public or private purposes: Administrative Services/Finance ~HEREAS. it has been determined that destruction of the above-mentioned materials is necessar~ to conserve storage space, an reduce staff time, expense, and confusion in handling, and informing the public; and WHEREAS, Section 34090 of the Government Code of the State of California authorizes the head of a Cit~ department to destro~ an~ Cit~ records and documents which are over two years old under his or her charge, without making a copt thereof, after the same are no longer required, upon the approval of the Cit~ Council by resolution and the written consent of the Cit~ Attorney and Cit~ Auditor; and ~HEREAS, it is therefore desirable to deetro~ said records as listed in Exhibit "A" attached hereto end made a part hereof, in storage, without making a copt thereof, which are seven years old; end WHEREAS, said records have been approved for destruction b7 the C£t~ Attorney and Cit~ Auditor. NO~, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAHONGA DOES RESOLVE AS FOLLOWS: SECTION 1: That approval and authorization is hereb7 given to destroy those records described as Exhibit nan attached hereto and made a part hereof. SECTION 2: That the Cit~ Clerk is authorized to allo~ examination by and donation to the Department of Special Collections of the Universit7 Research Library, Universit~ of California, or other historical societ~ desisnated b~ the Cit~ Council, an~ of the records described in Exhibit attached hereto and made a part hereof, except those deemed to be confidential. SECTION 3: That the Cit~ Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in fu/1 force and effect. PASSED, APPROVED, and ADOPTED this 1st day of Apr~l, 1987. AYES: Brown. Buquet, Stout. King, Wright NOES: None ABSENT: None Dennis L. Stout, Mayor ATTEST: Beverly A/ Authelet, City Clerk Resolution No. 87-166 Page 2 I, BEVERLY A. AUTHELET, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, California, at a regular meeting of said City Council held on the 1st day of April, 1987. Executed this 2nd day of April, 1987 at Rancho Cucamonga, California. Beverly ~. Authelet. City Clerk EXHIBIT "A" The following records dated 11-30-77 through 6-30-81: Accounts Payable Accounts Receivable Audit Correspondence Files Bank Deposits Bank Reconciliations Bank Statements Bank Statements Bank Stubs and Cancelled Checks CETA Payroll Files Daily Cash Receipts Employee Gross Earnings General Cash Receipts General Warrant Computer Runs Pay Time Cards Payroll Deductions Payroll Journals Request for Payment Vacation and Sick Leave Records Business License Correspondence Closed Business License Files