HomeMy WebLinkAbout03-106 - Resolutions RESOLUTION NO. 03-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records of the Personnel
Division have been retained in compliance with all applicable Federal, State and local statutes;and
WHEREAS,said City records have met their useful life and are no longer required for
public or private purposes:
WHEREAS, destruction of said records is necessary to conserve storage space,
increase staff productivity, and maintain conformance with the City's Records Management Policy;
and
WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney,
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution,and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page
for formal adoption,certification and signatures
Resolution No. 03-106
Page 2 of 3
PASSED, APPROVED, AND ADOPTED this 7`h day of May 2003.
AYES: Alexander, Gutierrez, Howdyshell, Kurth, Williams
NOES: None
ABSENT: None
ABSTAINED: None -�4
c
)Lee
William J. Ale 7
der, Mayor
ATTEST:
/ � 7,
D bra J. Ad s, CMC, City Clerk
I, DEBRAJ.ADAMS,CITY CLERKof the City of Rancho Cucamonga, California,do
hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City
Council of the City of Rancho Cucamonga, California,at a Regular Meeting of said City Council held
on the 7'" day of May 2003.
Executed this 8`h day of May 2003, at Rancho Cucamonga, California.
&19�
Debra Jbra J. Amada brCMC, City Clerk
Resolution No. 03-106
Page 3 of 3
EXHIBIT 'A'
CITY OF RANCHO CUCAMONGA
_ Approval and Authorization
To Destroy Paper Records and/or Documents
Department: Engineering(Traffic/Desi gn)(Dept 4639) Requestor: Luci Saunders
I have inspected the following records/documents and recommend/request that they be destroyed. These
records have not been stored in the City's Records Center,and,as such,are not listed in the City's
Automated Records Management System(Advantage);therefore,destruction is requested outside the
scope of the annual Advantage computer-generated destruction process.
Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of
Record Title Code from Records Retention Records/Documents(Mo/Yr)
Schedule when applicable)
8060.1—Capital Improvement Projects(Traffic All that were expired/completed or terminated
Signals) prior to April 1, 1996
(Do not destroy listed records until notified by the Records Coordinator that approval was granted.)
Department Approval City Attorney Approval
O .At y -D3
l Si azure Date gnature Date
Council Approval Date/Resolution# Destroyed by:
Signature Date