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Home My WebLink About2003/06/16 - Agenda Packet - Spec (Budget Adopt) AGENDA RANCHO CUCAMONGA CITY COUNCIL SPECIAL MEETING Monday, June 16, 2003 4. 6:00 p.m. Rancho Cucamonga City Hall 4- Council Chambers -10500 Civic Center Drive 4- Rancho Cucamonga, CA 91730-3801 A. CALL TO ORDER 1. Roll Call: Alexander __, Gutierrez __, Howdyshell __, Kurth __, Williams __ Be ]PUBLIC COMMUNICATIONS This is the time and place for the general public to address the City Council. State law prohibits the Council from addressing any issue not previously included on the agenda. The Council may receive testimony and set the matte~' for a subsequent meeting. Comments are to be limited to five minutes per individual. Co CONSENT CALENDAR The following Consent Calendar item(s) are expected to be routine and non- controversial. They will be acted upon by the Council at one time without discussion. Any item may be removed by a Councilmember or member of the audience for discussion. 1. APPROVAL OF A RESOLUTION RESCINDING RESOLUTION NO. 02-197 AND IMPLEMENTING SALARY AND BENEFITS ADJUSTMENTS FOR FISCAL YEAR 2003~2004 (pg. 1) RESOLUTION NO. 03-167 (pg. 2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMQNGA, CALIFORNIA, RESCINDING 'RESOLUTION NO. 02-197 AND IMPLEMENTING SALARY AND BENEFITS FOR FISCAL YEAR 2003/2004 AGENDA RANCHO CUCAMONGA CITY COUNCIL 2. APPROVAL OF REVISED CONTRACT (CO 86-055)WITH RICHARDS, WATSON & GERSHON (pg. 15) 3. APPROVAL OF ANNUAL LOAN TRANSACTION BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY ~g. 21) D. PUBLIC HEARINGS The following items have no legal publication or posting requirements. The Chair will open the meeting to receive public testimony, 1. ADOPTION OF FISCAL YEAR 2003/2004 BUDGET AND ARTICLE XIII-B APPROPRIATIONS LIMIT (pg. 22) RESOLUTION NO. 03-168 (pg. 24) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE CITY'S FISCAL YEAR 2003/2004 BUDGET RESOLUTION NO. 03~169 (pg. 26) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR 2003/2004 ADJOURNMENT 1, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on June 12, 2003, per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California. R A N C H O C U C A M O N G A ADMINISTRATIYE SERVICES $1ar Repo DATE: TO: FROM: SUBJECT: June 16, 2003 Mayor and Members of the City Council Lawrence I. Temple, Administrative Services Director Approval of Resolution to Rescind Resolution No. 02-197 and Adopt New Salary Resolution for Fiscal Year 2003-2004. Recommendation It is recommended that the City Council approve the attached resolution rescinding resolution No. 02-197 and adopt the new salary resolution that implements the provisions of the Memorandum of Understanding (MOU) between the City and the general employees for fiscal year 2003-2004. . . BackRround On June 9, 2003, the City Council approved a one-year labor contract with employee associations representing the general employees, maintenance employees and the supervisory/professional employees. The attached Salary and Benefits Resolution implements the contract provisions for fiscal year 2003-2004 starting July 1, 2003. Funds required to implement this contract have been budgeted. Respectfully Submitted, Lawrence I. Temple Administrative Services Director Attachment Staff Report-Salary Reso. (Gen. Emp.) 2003-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RESCINDING RESOLUTION 02-197 AND IMPLEMENTING SALARY AND BENEFITS FOR FISCAL YEAR 2003/2004 WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is necessary for the efficient operation and management of the City that policies be established prescribing salary ranges, benefits, and holidays and other policies for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it competes in a marketplace to obtain qualified personnel to perform and provide municipal services, and that compensation and conditions of employment must be sufficiently attractive to recruit and retain qualified employees, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, California, as follows: Please Continue to the Next Page Resolution No. Page 2 of 13 SECTION 1: Salary Ranges ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Effective July 1, 2003 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Account Clerk 4369 2,386 4409 2,912 4419 3,061 Account Technician 4410 2,927 4450 3,573 4460 3,756 Accountant# 3456 3,681 3496 4,493 3506 4,723 Accounting Manager* 2516 4,964 2556 6,060 2566 6,370 Accounts Payable Superviso~ 3446 3,502 3486 4,275 3496 4,493 Accounts Services Supervisod¢ 3485 4,254 3525 5,193 3535 5,458 Administrative Secretar~~ 4412 2,956 4452 3,609 4462 3,793 Administrative Services Director+ 1604 7,775 1644 9,491 1674 11,023 Administrative Services Manager* 2544 5,708 2584 6,969 2614 8,093 Assistant City Manager+ 1637 9,166 1677 11,189 1707 12,995 Assistant Engineer~ 3478 4,108 3518 5,014 3528 5,271 Assistant Planner~ 3466 3,869 3506 4,723 3516 4,965 Assistant RDAAnalys~ 3445 3,484 3485 4,254 3495 4,471 Assistant to the City Manager* 2534 5,431 2574 6,630 2584 6,969 Associate Engineer~ 3508 4,771 3548 5,824 3558 6,122 Associate Park Planner~ 3478 4,108 3518 5,014 3528 5,271 Associate Planner# 3485 4,254 3525 5,193 3535 5,458 Benefits Technician 4385 2,584 4425 3,154 4435 3,316 BudgetAnalys~ 3485 4,254 3525 5,193 3535 5,458 Building Inspection Supervisor~ 3491 4,383 3531 5,350 3541 5,624 Building Inspector~ 4451 3,591 4491 4~384 4501 4,608 Building & Safety Official+ 1573 6,661 1613 8,132 1643 9,444 Business License Clerk 4372 2,422 4412 2,956 4422 3,107 Business License Program Coordinatod¢ 3416 3,015 3456 3,681 3466 3,869 Business License Technician 4402 2,812 ~ 4442 3,433 4452 3,609 Buyer~ 3433 3,282 3473 4,006 3483 4,211 City Engineer+ 1594 7,397 1634 9,030 1664 10,487 City Manager+ 1663 10,435 1703 12,739 1733 14,795 City Planner+ 1572 6,628 1612 8,091 1642 9,397 Code Enforcement Officer 4436 3,332 4476 4,068 4486 4,276 Code Enforcement Supervisor~ 3466 3,869 3506 4,723 3516 4,965 Community Development Director+ 1612 8,091 1652 9,878 1682 11,472 Community Services Director+ 1590 7,250 1630 8,851 1660 10,280 Community Svc Marketing Manager* 2529 5,297 2569 6,466 2579 6,797 Community Services Officer 4409 2,912 4449 3,555 4459 3,737 Community Services Technician 4424 3,139 4464 3,832 4474 4,027 Deputy Cib/Clerk# 3432 3,265 3472 3,986 3482 4,190 Deputy City Engineer* 2563 6,276 2603 7,661 2613 8,053 Deputy City Manager+ 1597 7,508 1637 9,166 1667 10,645 Emergency Preparedness Coordinatod¢ 3483 4,211 3523 5,141 3533 5,404 Emergency Preparedness Specialist 4426 3,170 4466 3,870 4476 4,068 Engineering Aide 4418 3,046 4458 3,719 4468 3,909 Engineering Technician 4438 3,366 4478 4,109 4488 4,319 Environmental Program Analyst-# 3493 4,427 3533 5,404 3543 5,680 Equipment Operatorz 5411 2,941 5451 3,590 5461 3,773 Resolution No. Page 3 of 13 Class Title Step Amount Step Amount Step Amount Equipment Services Supervisor~ 3441 3,415 3481 4,169 3491 4,383 Executive Assistant* 2448 3,536 2488 4,317 2498 4,538 Facilities Superintendent* 2530 5,323 2570 6,499 2580 6,831 Facilities Supervisor~ 3474 4,026 3514 4,915 3524 5,167 Finance Officer+ 1577 6,795 1617 8,296 1647 9,634 Finance Specialist 4402 2,812 4442 3,433 4452 3,609 FleetSupervisor/¢~ 3474 4,026 3514 4,915 3524 5,167 GIS Analyst 4450 3,573 : 4490 4,362 4500 4,585 GIS/Special District Supervisor# 3510 4,818 3550 5,882 3560 6,183 GIS Technician 4430 3,234 4470 3,948 4480 4,150 Information Systems Analyst~ 3499 4,561 3539 5,568 3549 5,853 Information Systems Manager* 2548 5,823 2588 7,109 2598 7,473 Information Systems Specialist 4450 3,573 4490 4,362 4500 4,585 Integrated Waste Coordinator* 2533 5,404 2573 6,597 2583 6,934 Inventory Specialist EquipmentJMat~ 5381 2,532 5421 3,091 5431 3,249 Junior Buyer 4411 2,942 4451 3,591 4461 3,775 Junior Engineer 4448 3,538 4488 4,319 4498 4,540 Junior Engineering Aide 4398 2,757 4438 3,366 4448 3,538 Landscape Designer~ 3463 3,811 3503 4,653 3513 4,891 Lead Maintenance Worker2 5421 3,091 5461 3,773 5471 3,966 Librarian I# 3433 3,282 3473 4,006 3483 4,211 Librarian I1# 3455 3,662 3495 4,471 3505 4,700 Library Assistant I# 3363 2,315 3403 2,826 3413 2,970 Library Assistant I1# 3404 2,840 3444 3,467 3454 3,644 Library Clerk 4346 2,127 4386 2,597 4396 2,729 Library Director+ 1578 6,829 1618 8,337 1648 9,683 Library Page 4231 1,199 4271 1,463 4281 1,538 Library Page II 4280 1,530 4320 1,868 4330 1,964 Library Services Manager* 2504 4,676 2544 5,708 2554 6,000 Maintenance Coordinator 5438 3,364 5478 4,107 5488 4,317 Maintenance Supervisor~ 3474 4,026 3514 4,915 3524 5,167 Maintenance Worker~ 5383 2,557 5423 3,122 5433 3,282 Management Aide 4426 3,170 4466 3,870 4476 4,068 Management Analyst I# 3456 3,681 3496 4,493 3506 4,723 Management Analyst I1# 3485 4,254 3525 5,193 3535 5,458 Management Analyst II1# 3502 4,630 3542 5,652 3552 5,941 Mechanic2 5424 3,138 5464 3,830 5474 4,026 Mechanic's Assistant~ 5377 2,482 5417 3,030 5427 3,185 Office Services Clerk 4355 i 2,225 4395 2,716 4405 2,855 Office Specialist I 4335 2,013 4375 2,458 4385 2,584 Office Specialist II 4355 2,225 4395 2,716 4405 2,855 Park/Landscape Maintenance Supt.2 2530 5,323 2570 6,499 2580 6,831 Personnel Services Coordinator~ 3457 3,699 3497 4,516 3507 4,747 Personnel Clerk 4375 2,458 4415 3,001 4425 3,154 Plan Check Manager Building* 2516 4,964 2556 6,060 2566 6,370 Plan Check Manager Fire* 2516 4,964 2556 6,060 2566 6,370 Planning Commission Secretary, S 3432 3,265 3472 3,986 3482 4,190 Planning Specialist 4443 3,451 4483 4,212 4493 4,428 Planning Technician 4423 3,123 4463 3,812 4473 4,007 Resolution No. Page 4 of 13 Class Title Step Amount Step Amount Step Amount Plans Examiner~ 3475 4,047 3515 4,940 3525 5,193 Police Clerk** 4350 2,170 4390 2,649 4400 2,784 Principal Planner* 2535 5,458 2575 6,663 2585 7,003 Public Services Technician I 4399 2,771 4439 3,382 4449 3,555 Public Services Technician II 4409 2,912 4449 3,555 4459 3,737 Public Works Engineer*~ 2533 5,404 2573 6,597 2583 6,934 Public Works Inspector 12 4430 3,234 4470 3,948 4480 4,150 Public Works Inspector II2 4450 3,573 4490 4,362 4500 4,585 Public Works Inspector II NPDES2 4450 3,573 4490 4,362 4500 4,585 Public Works Maintenance Manager* 2560 6,182 2600 7,547 2610 7,933 Public Works Safety& Inventory Coord~ 3466 3,869 3506 4,723 3516 4,965 Purchasing Clerk 4368 2,374 4408 2,898 4418 3,046 Purchasing Manager* 2530 5,323 2570 6,499 2580 6,831 Receptionist 4345 2,116 4385 2,584 4395 2,716 Records Clerk 4344 2,106 4384 2,571 4394 2,702 Records Coordinator 4372 2,422 4412 2,956 4422 3,107 Records Manager/City Clerk+ 1545 5,793 1585 7,072 1615 8,213 Recreation Coordinator 4443 3,451 4483 4,212 4493 4,428 Recreation Superintendent* 2529 5,297 2569 6,466 2579 6,797 Recreation Superviso~ 3473 4,006 3513 4,891 3523 5,141 Redevelopment Analys~ 3475 , 4,047 3515 4,940 3525 5,193 Redevelopment Technician 4413 2,971 4453 3,627 4463 3,812 Redevelopment Director+ 1585 7,072 1625 8,633 1655 10,027 Revenue Clerk 4359 2,270 4399 2,771 4409 2,912 Risk Management Coordinato~ 3456 3,681 3496 4,493 3506 4,723 Secretary~ 4382 2,545 4422 3,107 4432 3,266 Senior Account Technician 4433 3,283 4473 4,007 4483 4,212 SeniorAccountan~ 3485 4,254 3525 5,193 3535 5,458 Senior Administrative Secretary~ 4432 3,266 4472 3,987 4482 4,191 Senior Building Inspector~ 3471 3,967 3511 4,842 3521 5,090 Senior Civil Engineer* 2543 5,680 2583 6,934 2593 7,289 Senior Information Systems Analys~ 3529 5,297 3569 6,467 3579 6,798 Senior Information Systems Specialist 4487 4,297 4527 5,246 4537 5,514 Senior Librarian# 3466 3,869 3506 4,723 3516 4,965 Senior Maintenance Worker~ 5393 2,688 5433 3,282 5443 3,449 Senior Park Planner~ 3490 4,361 3530 5,324 3540 5,596 Senior Planner* 2515 4,940 2555 6,030 2565 6,339 Senior Plans Examined¢ 3490 4,361 3530 5,324 3540 5,596 Senior Redevelopment Analyst* 2505 4,699 2545 5,737 2555 6,030 Senior Special Districts Technician 4430 3,234 4470 3,948 4480 4,150 Signal & Lighting Coordinator~ 5465 3,849 5505 4,699 5515 4,940 Special Districts Analyst# 3485 4,254 3525 5,193 3535 5,458 Special Districts Technician 4424 3,139 4464 3,832 4474 4,027 Stadium Events Manager* 2541 5,623 2581 6,865 2591 7,216 Street/Storm Drain Maintenance Supt.2 2530 5,323 2570 6,499 2580 6,831 Supervising Public Works Inspector~ 3480 4,149 3520 5,065 3530 5,324 Traffic Engineer* 2555 6,030 2595 7,362 2605 7,738 Resolution No. Page 5 of 13 Part Time Positions Step Amount Step Amount Step Amount Account Clerk 6368 13.69 6408 16,71 6418 17.56 Crossing Guard 6240 7.23 6280 8.83 6290 9.28 Instructor/Guard I 6240 7.23 6280 8.83 6290 9.28 Instructor/Guard II 6280 8.83 6320 10.78 6330 11.33 Library Aide 6231 6.91 6271 8.44 6281 8.87 Librarian I 6433 18.93 6473 23.11 6483 24.29 Library Assistant I 6362 13.29 6402 16.22 6412 17.05 Library Assistant II 6404 16.38 6444 20.00 6454 21.02 Admin. Intern 6320 10.78 6360 13.15 6370 13.83 Assistant Pool Manager 6305 10.00 6345 12.21 6355 12.89 Library Clerk 6346 12.27 6386 14.98 6396 15.74 Library Page 6231 6.91 6271 8.44 6281 8.87 Library Page II 6280 8.83 6320 10.78 6330 11.33 Maintenance Technician2 6280 8.83 6320 10.78 6330 11.33 Office Specialist I 6332 11.44 6372 13.97 6382 14.68 Planning Aide 6320 10.78 6360 13.15 6370 13.83 Pool Manager 6329 11.27 6369 13.76 6379 14.46 Program Specialist 6311 10.30 6351 12.58 6361 13.22 Receptionist 6342 12.03 6382 14.68 6392 15.43 Records Clerk 6344 12.15 6384 14.83 6394 15.59 Records Coordinator 6372 13.97 6412 17.05 6422 17.92 Recreation Attendant 6237 7.12 6277 8.70 6287 9.14 Recreation Assistant 6266 8.23 6306 10.05 6316 10.56 Recreation Leader 6290 9.28 6330 11.33 6340 11.91 This classification when assigned to shifts other than day shift shall have additional pay of 40 cents per hour. When acting as Clerk to Commissions $50 paid per night or weekend day meeting. Compensatory time off can be substituted in lieu of $50 at the option of the employee. Up to $150 provided annually toward purchase of approved safety footwear from a city designated vendor. Denotes the $50 paid per night or weekend day meeting discontinues when this position is vacated as long as this position is classified supervisory/professional. # Denotes Supervisory/Professional Class * Denotes Management Class + Denotes Executive Class Resolution No. 03- Page 6 of 13 SECTION 2: SALARY STRUCTURE Executive Management employees will be assigned to salary ranges which are no less than 20% (40 salary code steps) below the control point and no more than 15% (30 salary code steps) above the control point. All other employees will be assigned to salary ranges which ara no less than 20% (40 salary code'steps) below the control point and no more than 5% (10 salary code steps) above the control point. Actual salary within the range is determined by performance, achievement of goals and objectives, or for recent appointments, growth within the position. SECTION 3: THREE TIERED MANAGEMENT PROGRAM Employees designated as either Professional/Supervisory, Management, or Executive Management ara not eligible for overtime pay, or compensatory time for working hours over and above the normal daily work schedule. Employees so designated shall be entitled to all benefits provided to general employees and the following: Supervisory/Professional A. Administrative Leave - Fifty (50) hours per fiscal year. Days off must be approved by appropriate supervisor, and may be taken only after successful completion of six months service within this classification. B. Life Insurance -Additional life insurance in the amount of $20,000.00 (total $50,000.00). C. Deferred Compensation - Two percent (2%) of base salary. Manaqement A. Administrative Leave - Seventy Five (75) hours per fiscal year. Days off must be approved by appropriate supervisor, after successful completion of six months service within this classification. B. Life Insurance-Additional life insurance in the amount of $20,000.00 (total $50,000.00). B. Deferred Compensation - Four percent (4%) of base salary. Resolution No. 03- Page 7 of 13 Executive Manaqement A. Administrative Leave - One hundred (100) hours per fiscal year. Days off must be approved by appropriate supervisor, after successful completion of six months service within this classification. C. Life Insurance - Additional life insurance in the amount of $45,000.00 (total $75,000.00). C. Deferred Compensation - Six percent (6%) of base salary. D. Automobile allowance of $400.°° per month if a City vehicle is not provided. SECTION 4: LIFE INSURANCE The City provides $30,000.o0 base coverage of life insurance for all employees. Employees who want to purchase additional life insurance coverage with personal funds may do so at the City's group rate. SECTION 5: HEALTH INSURANCE The City shall provide fully paid employee and family health insurance for all existing full-time continuous salaried employees within the bargaining groups, subject to the limitation that no such monthlyfunding by the City shall exceed $795.60 per month. Said limitatien shall become effective July 1, 2003. Effective July 1, 2003, the Cityshall fund a maximum amount of $500.00 per month for medical premium contributions on behalf of all full-time continuous employees within the bargaining groups who have been hired on or after July 1, 1994. Effective July 1, 2003, the City shall fund a maximum amount of $380.00 per month for medical premium contributions on behalf of all Executive Management employees hired on or after July 1, 1994. SECTION 6: RETIREE MEDICAL Employees who retire at the age of 55 or above with ten years of service with the City of Rancho Cucamonga can pay for medical insurance at a group rate through the City until 18 months prior to the age of 65 at which time they can convert to Cobra. SECTION 7: DENTAL INSURANCE The City shall provide a dental insurance plan for all full-time continuous salaried employees and elected officials. The City agrees to average the cost of dental insurance for all full time continuous salaried employees and elected officials through June 30, 2004. Resolution No. 03- Page 8 of 13 SECTION 8: OPTICAL INSURANCE The City shall provide an optical insurance plan for all full-time continuous salaried employees and elected officials. The City agrees to average the cost of optical insurance for all full time continuous salaried employees and elected officials through June 30, 2004. SECTION 9: BEREAVEMENT LEAVE When a death occurs in the family of a full time employee, the employee shall be granted up to five (5) bereavement leave days with pay. A death certificate or other acceptable evidence may be required by the department head before leave is allowed. Family members are defined as follows: employee's spouse, employee's parents, employee's grandparents, employee's children, employee's siblings, or employee's grandchildren, employee's spouse's parents, employee's spouse's grandparents, brother-in- law, sister-in-law, employee's spouse's children, employee's spouses grandchildren, or a blood relative residing with employee. The department head and the City Manager shall approve such bereavement leave. SECTION 10: PERSONAL LEAVE Employees can use up to 20 hours of accrued sick leave, vacation, administrative leave or holiday time as personal leave. This 20 hours can be used incrementally (i.e., 1 hour, 1/2 hour) throughout the fiscal year. Use of this time is for situations requiring the employee's attention and needs to be cleared with their supervisor when using this time. Personal leave can be taken after six months service. SECTION tt: VACATION All full-time employees shall, with continuous service, accrue working hours of vacation monthly according to the following schedule. Vacation can be taken after six months service. Length ofSe~ice Houm Accmed AnnuaIHoum in Yearn Per Pay Period Accrued 1 3.077 80 2 3.461 90 3 3.846 100 4 4.230 110 5 4.615 120 6-8 5.000 130 9 5.384 140 10 5.769 150 11-13 6.153 160 14 6.538 170 15+ 6.923 180 Resolution No. 03- Page 9 of 13 .SECTION 12: VACATION BUYBACK City to provide the cash value of 40 hours of vacation leave annually in November. Employees must maintain a minimum of 80 hours of accrued vacation subsequent to any payment of vacation buy back time. Employees who wish to buy back vacation must request payment of not more than or less than 40 hours. SECTION 13: S~CK LEAVE All full-time employees shall, with continuous service, accrue 120 hours of sick leave annually. Sick leave can be taken after six months service. SECTION 14: S~cK LEAVE BUYBACK Employees who terminate their city employment after 5 years of continuous service and have at least 50% of five years' sick leave accrued on the books upon termination can sell 120 hours back to the City. SECTION t5: HOLIDAYS The City Offices shall observe the following 14 holidays. All full time continuous salaried employees shall be compensated at their regular rate for these days. (1) July4 Independence Day (2) First Monday of September Labor Day (3) November 11 Veteran's Day (4) Last Thursday of November Thanksgiving Day (s) Day following Thanksgiving (Floater) (6) December 24 (?) December 25 (6) January 1 ¢) Third Monday of January. ¢0) Third Monday of February (tl)Last Monday of May (12) Day preceding Christmas (Floater) Chdstmas Day New Years Day Martin Luther King's Birthday President's Day Memodal Day Three discretionary days may be taken by an employee at his/her convenience after six months service subject to approval of the department head. Days may not be carded over from one fiscal year to the next. Whenever a holiday falls on a Sunday, the following Monday shall be observed as a holiday. Whenever a holiday falls on a Fdday or Saturday, the preceding Thursday shall be observed as the holiday. When a holiday combination occurs (Thanksgiving, Christmas, etc) where two consecutive days are holidays and it would result in the City Hall being open to serve the public only 2 days dudng the week, only one of the holidays will be observed and the other holiday will become a floating Resolution No. 03- Page 10 of 13 holiday. For example, for Thanksgiving, Thursday will be observed as the regular holiday, however Fdday will become a floating holiday to be used at a later date. For Christmas, Wednesday will be observed as the regular holiday, however Tuesday (the day preceding Christmas) will become a floating holiday to be used at a later date. In the instance of Thanksgiving, Christmas, or New Years, employees will have until June 30 to use those floating holidays accrued between Thanksgiving and New Years. Also, those days will not accrue as floating holidays until the actual holiday has occurred. Each year the City will designate which days will be observed and which are floating holidays. Employees who are eligible to bank a holiday have until June 30 (end of fiscal year) to use the banked holiday eamed from July 1 through Apdl 30. Any holiday banked in May and June, employees have until September 30 to use the banked holiday. SECTION 16: HOLIDAY TIME The City agrees that employees who ara assigned to work on a holiday, whether or not their regular shift assignment requires they work that day, ara eligible for pay at time and one-half for working that day. This time and one- half may be taken as compensation or put in a compensatory time off bank, (in effect, compensating at double time and one-hal0. That rate of compensation is tallied as follows: The ten hours compensation for the holiday, plus compensation at time and one-half for the hours actually worked. This payment at time and one-half abrogates the employees dght to that holiday. SECTION 17: PREMIUM HOLIDAY COMPENSATION Maintenance employees raquirad as part of the regular work assignment to work on Christmas Day, New Years Day, Independence Day or Thanksgiving Day, are allowed to observe the holiday on another day. Additionally, these employees who work on the aforementioned designated holidays may select to receive compensation on that holiday at time and one-half for the ten hour shift, or take a second holiday as time off at a later date. SECTION t8: NATAL AND ADOPTION LEAVE WITHOUT PAY Employees are granted up to four months natal and adoption leave for the birth or adoption of a child. Employees on this leave of absence without pay will be responsible for the payment of medical, dental and optical premiums to keep the coverage in force during the leave of absence. SECTION '19: NATAL AND ADOPTION LEAVE WITH PAY Employees are granted up to 2 days natal and adoption leave with pay for the birth or adoption of a child. Any paid time requirad beyond this initial 2 days must be charged to sick leave, vacation, compensatory or floating holiday time. Resolution No. 03- Page 11 of 13 SECTION 20: MILITARY LEAVE Employees required to serve military leave will be compensated pursuant to the Military and Veterans Code. To qualify for compensation the military orders must be submitted to the supervisor prior to their tour of duty and must be attached to the timeca~t for that pay period. SECTION 2'1: MILITARY SERVICE BUY BACK Employees have the option for military service buy back at the employee's expense. SECTION 22: OVERTIME - MAINTENANCE The City agrees that employees who are sent home to rest and to be available to work additional hours as a result of a storm or impending emergency situation and are not subsequently recalled to work, will be compensated for the hours not worked in that shift, due to them having been sent home, to bring the total hours to 10 worked in that shift. Employees who are subsequently recalled to work the storm or emergency situation will work no more than 12 consecutive hours. Any hours worked in excess of 10 in that 12 hour shift will be paid at time and one-half, regardless of the total numbers of compensated hours for that work week. SECTION 23: STANDBY PAY Employees required to be on standby shall be compensated at the rate of $150.® per week. SECTION 24: SAFETY FOOTWEAR The City will provide up to $150.® annually toward the purchase of safety footwear at a city designated vendor for employees required to wear safety footwear in the performance of their job duties. SECTION 25: Retirement The City will provide the employees' contribution for CaIPERS 2.5% @ 55 retirement formula and supplemental benefit through PARS Phase II Retirement System. The new retirement formula and the supplemental plan shall become effective December 1, 2002. SECTION 26: TUITION REIMBURSEMENT City shall provide all regular full time employees for tuition reimbursement who meet criteria outlined in tuition reimbursement policy up to a maximum of $750.® per person per fiscal year. The amount of tuition reimbursement for Executive Management employees shall be $250.® per person per fiscal year, provided they meet the criteda outlined in tuition reimbursement policy. Resolution No. 03-- Page 12 of 13 SECTION 27:4/10 WORKWEEK The City will operate on a 4/10 work week, hours 7 am to 6 pm, Monday through Thursday. SECTION 28: CARPOOL BANKED HOURS Employees who are eligible to bank 1/2 hour carpool time have until June 30 (end of fiscal year) to use the banked hours earned from July 1 through April 30. Any carpool hours banked in May and June, employees have until September 30 to use the banked time. SECTION 28: B~-L~NGUAL PAY Employees who qualify for bi-lingual pay will be provided at $50.00 per month. SECTION 29: C~TY MANAGER'S CONTRACT The City Manager's contract #89-037 is renewed for fiscal year 2003 - 2004. SECTION 30: C~TY COUNCIL - CalPERS City Councilmembers have the option to join CalPERS; City Councilmembers are eligible for a $400.® per month car allowance; the Mayor for $550.00 per month. SECTION 31: CONFIDENTIAL EMPLOYEES Confidential employees are designated as such when an employee in the course of his or her duties, has access to information relating to the City's administration of employer-employee relations. Employees designated as confidential employees may not act as representatives of employee organizations which represent other employees of the City. The employees designated as confidential employees are as follows: Personnel Services Coordinator Personnel Clerk Benefits Technician Account Technician - Payroll Office Specialist II - Admin Svc Secretary Planning Commission Secretary Administrative Secretary Senior Administrative Secretary Risk Management Coordinator Deputy City Clerk Records Clerk Records Coordinator Executive Assistant SECTION 32: LAYOFFS During the term of this MOU, there shall be no layoffs. Additionally, there shall be no requirement that the City fill any or all vacancies that may occur during the term of this MOU in any or all classifications within any unit subject to this MOU. Resolution No. 03- Page 13 of 13 SECTION 33: ADOPTION OF MOU The July 1, 2003, through June 30, 2004, MOU between representatives of the City and the general employees, maintenance employees, and supervisory/professional employees was adopted on June 9, 2003. SECTION 34: EFFECTIVE DATE The provisions of this resolution are effective July 1, 2003. PASSED, APPROVED, AND ADOPTED this 16th day of June 2003. AYES: NOES: ABSENT: ABSTAINED: William J. Alexander, Mayor ATTEST: Debra J. Adams, CMC, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Special Meeting of said City Council held on the __ day of June 2003. Executed this day of June 2003, at Rancho Cucamonga, California. Debra J. Adams, CMC, City Clerk /d Staff Report DATE: TO: FROM: BY: SUBJECT: June 16, 2003 Chairman and Members of t~e Redevelopment Agency Mayor and Members of th{~ Fity Council Jack Lam, City Manager~Z;...~ Pamela S. Easter, Deputy City Manager Legal Service Agreements with Richard, Watson and Gershon The City, Redevelopment Agency, and Fire District have used City Attorney James Markman and his affiliate legal firm for legal services since the mid 1980's. The present rate structure includes monthly retainers, plus hourly rates for litigation, specialized legal and hours spent over and above the retainer for each of the City's three governing bodies. This current structure has been in place for a number of years and seems no longer reflective of present circumstances. It is proposed that agreements for legal services between Richards, Watson, and Gershon and both the City and Redevelopment Agency be restructured. For the City, the monthly retainer would be replaced with the firm providing a combined total of sixty (60) hours per month for legal assistance at $150 per hour, including attendance at City Council and Planning Commission meetings. Time beyond the sixty (60) hours per month would be charged at hourly rates, as would specialized litigation, utility, and public finance work. For the Redevelopment Agency, the monthly retainer would also be eliminated, and be replaced with the law firm billing for hours of service provided on Redevelopment Agency related business. The net annual cost impact between the City and Redevelopment Agency would be approximately $33,000. The budget reflects these modifications. The current agreement with the Fire District, which includes a monthly retainer, would remain as is. Copies of the proposed agreements for the City and Redevelopment Agency are attached. Staff recommends that the Redevelopment Board of Directors and the City Council approve the proposed amended and restated agreements for professional legal services with the law firm of Richards, Watson, and Gershon. Attachment: Legal Service Agreement AMENDED AND RESTATED AGREEMENT FOR PROFESSIONAL LEGAL SERVICES CITY ATTORNEY THIS AMENDED AND RESTATED AGREEMENT is made and entered nto thts 1 day of July, 2003, by and between RICHARDS, WATSON & GERSHON, A Professional Corporation, with a place of business at 1 Civic Center Circle, Brea, California, hereinafter referred to as "Attorneys," and the CITY OF RANCHO CUCAMONGA, a municipal corporation of the State o£ California, hereinafter referred to as "City." WHEREAS, the City desires to continue to contract with Attorneys to provide legal services to City; and WHEREAS, Attorneys herein selected are in the general practice of law with extensive municipal experience, including that of City's legal counsel for twenty- two years and are fully able to carry out the duties involved herein; NOW, THEREFORE, in consideration of the mutual terms and conditions hereinafter set forth, it is agreed as follows: 1. Appointment of City Attorney. JAMES L. MARKMAN shall continue to serve as City Attorney of the City of Rancho Cucamonga. Both the City Attorney and all other attorneys providing services hereunder shall, at all times hereunder and at their sole cost and expense, be fully qualified and licensed to practice law in the State of California and before all appropriate Federal courts and other bodies and tribunals. 2. Scope of Work. Attorneys agree to perform all necessary legal services of that office, including, but not limited to, the following legal services which shall be designated "Basic Services" hereunder, and shall include provision of such other personnel as shall be necessary to perform all services under this Agreement, as follows: A. Attend all regularly scheduled City Council action meetings and Planning Commission meetings. 11231~001721384 B. Attend occasional meetings at City Hall as required by the Mayor or City Manager and be available for staff meetings at City Hall during afternoons prior to City Council action meetings. C. Advise City Council, appointed Commissions and Boards, City staff, and other City officials on all legal matters pertaining to City business. D. Prepare, review and approve as to form, contracts, agreements, resolutions, ordinances and all other standard City documents. E. Prepare such written and oral legal opinions as shall, from time to time, be requested by the City. F. Perform such other routine legal services as are required from time to time by the Mayor or City Manager. 3. Scope of Work - Special Services and Self-insurance. In addition to the Basic Services set forth in paragraph 2, the City Attorney shall provide legal services under this paragraph 3 characterized as Special Services. These services shall be comprised of such special legal matters, not included in paragraph 2, that are ora more than routine and of a time-consuming nature relating to, among other things, administrative heatings, preparation and handling of lawsuits, court appearances, code enforcement and special legal projects. It is understood and agreed that no substantial time for Special Projects shall be undertaken by City Attorney without prior approval of the City Manager. 4. Coordination and Organization. JAMES L. MARKMAN shall be City Attorney and shareholder-in-charge under this Agreement. The shareholder-in-charge will process, coordinate and direct as necessary all legal services hereunder in order to maximize the timeliness and usefulness of the delivery of such services. The shareholder-in-charge shall be available, at all reasonable times, to the Mayor and City Council, the City Manager and persons designated by him, in relationship to all legal services to be furnished by City Attorney hereunder. The shareholder-in-charge shall also direct and coordinate all internal activities to the end that output from the City Attorney to City shall be fully compensated, consistent and timely. 1123B0001721384 2 17 5. Payment. A. The first sixty (60) hours of work performed hereunder, regardless of which firm attorney performs those services, shall be compensated at the rate of $150.00 per hour. The first sixty (60) hours each month shall be calculated by adding together all time expended by attorneys in attending Council meetings and Planning Commission meetings and, if necessary, adding thereto the first hours of service delivered during that month, other than on litigation, on a chronological basis. B. Attorneys shall be compensated for all other work as follows: (i) At the rate of $160.00 per hour for work performed by other shareholders and senior associates and contract employees (those with at least fifteen (15) years' experience as licensed attorneys) through June, 2004 and $170.00 per hour thereafter; (ii) At the rate of $140.00 per hour for other firm associates through June, 2004 and $150.00 per hour thereafter; (iii) At the rate of$115.00 per hour for finn paralegals; (iv) At the rate of $75.00 per hour for finn clerks; (v) For electrical utility work $250.00 per hour for finn shareholders and senior associates and $200.00 per hour for other firm associates (vi) For public finance work, Attorneys shall be compensated on the basis indicated in Exhibit "A" hereto; (vii) Litigation services, other than tort defense or eminent domain, will be charged at a discount of 20% from Attorneys' then current posted hourly rates subject to approval of the City Manager on a case-by-case basis; and (viii) Attorneys shall be reimbursed for out-of-pocket expenses incident to services performed in addition to other payments for herein, such out-of-pocket expenses to include long-distance telephone charges, extraordinary reproduction costs and non-automobile travel expenses in 11231~0001721384 3 the event Attorneys are required to travel other than in the Los Angeles and Orange County areas on behalf of Agency. C. Monthly Statements. It is understood that City Attorney shall submit fully itemized statements of all payments due hereunder on a monthly basis. 6. Termination. Notwithstanding any other provisions of this Agreement, the City reserves the right to terminate this Agreement upon ninety (90) days' written notice from City Council to City Attorney and all further obligations to pay Attorneys for services rendered hereunder shall thereupon cease, except that City shall be obliged to pay for all costs and expenditures lawfully !ncurred by Attorneys prior to the effective date of such termination. It is further agreed that Attorney reserves the fight to terminate this Agreement by giving ninety (90) days' written notice to City. In the event of termination of this Agreement by either party, Attorneys will cooperate with the City in transferring the files and assignments to the City Clerk for file, in the interim of hiring another City Attorney and will be compensated at the hourly rates set forth in paragraph 5 of this Agreement, should he be called upon to perform any services after the effective date of termination, including the transfer of files and assignments. 7. Assignment of Agreement. Attorneys shall not, under any circumstances, assign or transfer their interest, duties, responsibilities or obligations under this Agreement without the consent of City's City Council and, if any such transfer or assignment is made or attempted, all liability and responsibility of City hereunder shall cease. 1N WITNESS WHEREOF, the parties hereto have caused these presents to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures. CITY OF RANCHO CUCAMONGA, a Municipal Corporation of the State of California Dated: By: Mayor 11231\0001721384 RICHARDS, WATSON & GERSHON, A Professional Corporation of the State of California Dated: By: James L. Markman ATTEST: City Clerk 11231V1001721384 5 ~ T H E C I T Y 0 F RANCHO CUCAHONGA Staff Report DATE: TO: FROM: BY: SUBJECT: June 16, 2003 Mayor and Members of the City Council Chairman and Members of the Redevelopment Agency Board Jack Lam, City Manager/Executive Director Linda Daniels, Redevelopment Director Mike Nelson, Sr. Redevelopment Analyst Approval of Annual Loan Transaction Between the City of Rancho Cucamonga and the Rancho Cucamonga Redevelopment Agency. RECOMMENDATION: Approve the repayment and re-borrowing of the annual loan amount between, the City of Rancho Cucamonga and the Rancho Cucamonga Redevelopment Agency. BACKGROUND/ANALYSIS: In order to receive tax increment revenue, the principal source of redevelopment funding, a Redevelopment Agency must demonstrate existing debt, which will be repaid by the tax increment received. For this purpose, when the Project Area was established in Fiscal Year 1982/83, the City loaned money to the Redevelopment Agency in order to establish initial debt, as well as to provide monies for operations. For debt purposes, the City and Agency have continued to maintain this loan agreement, thus ensuring the Agency's receipt of its full tax increment revenue. During fiscal year 2002/03, the Redevelopment Agency will pay to the City $7,000,000 towards the principal and interest on the City/Agency loan. At the same time, it is also necessary for the Agency to continue its loan agreement with the City, in order to show sufficient debt and receive the full amount of tax increment revenue. Therefore, it is necessary for the City to authorize the Agency to re-borrow the amount of $7,000,000. This item appears on both the Agency and City Council Agendas. Respectfully submitted, Lihda Daniels Redevelopment Director TH E C I T Y OF RANCHO CUCAMONGA Staff Report DATE: TO: FROM: SUBJECT: June 16, 2003 Mayor and Members of the City Council Jack Lam, City Manager" Tamara L. Layne, Finance Officer ADOPTION OF FISCAL YEAR 2003104 BUDGET AND ARTICLE XlIIB APPROPRIATIONS LIMIT RECOMMENDATION Council approve the attached resolution authorizing the fiscal year 2003~04 budget. Council approve the attached resolution adopting the Article XlllB Appropriations Limit for fiscal year 2003~04. BACKGROUND The City of Rancho Cucamonga has proposed a one year program of service with the 2003/04 fiscal year budget. The attached resolution adopts that one year budget and reflects any changes recommended and approved by Council at the publicly held budget study session. FISCAL YEAR 2003/04 BUDGET General Fund Library Services Capital Improvement Program Special Funds $ 44,813,450 $ 1,816,180 $ 61,501,510 $ 33,809,330 Total $141.940.470 The State of California Constitution, Article XIIIB, requires that an appropriations limit be established annually by the City Council. The factor used to develop the appropriations limit is the C.P.I. change and the change in the City's population. The additional attached resolution adopts the annual appropriations limit as required by Article XIIIB of the State Constitution. Based on the factors of the Gann Limit (a C.P.I. change of 2.31% and a population change of 6.43%), the City's fiscal year 2003/04 appropriations limit is $40,402,162. The City's fiscal year 2003/04 appropriations subject to this limit total $30,678,880. It is anticipated that the City will be at 75.93% of its Gann Limit at June 30, 2004. Respectfully submitted, Tamara L. Layne Finance Officer Attachments i:~finance~budget2OO4~City Council staff reports~City budget adoption 2003-04. doc -2- RESOLUTION NO. 03-~_~¢ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ADOPTING THE CITY'S FISCAL YEAR 2003/04 BUDGET WHEREAS, the Rancho Cucamonga City Council held two workshops to review the appropriation requests for the fiscal year 2003/04 on June 2, 2003 and June 9, 2003, and; WHEREAS, the Rancho Cucamonga City Council held a public hearing on the General City Budget, and; WHEREAS, this public hearing was published in a newspaper of general circulation and held on June 16, 2003; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, California does hereby resolve on this 16th day of June 2003, as follows: SECTION 1: ADOPTION OF FISCAL YEAR 2003/04 BUDGET. The City of Rancho Cucamonga budget for the fiscal year 2003/04, on file in the office of the Finance Officer, is hereby adopted in the amount of $141,940,470. This budget total includes appropriations for both the general and other special purpose funds. SECTION 2: TRANSFERS OF FUNDS BETWEEN AND / OR WITHIN APPROPRIATIONS. The City Council of the City of Rancho Cucamonga may transfer funds between funds or activities set forth in the budget. The City Manager may transfers funds between appropriations within any fund as set forth in the budget and may transfer appropriations between activities within any cost center in the same fund. SECTION 3: TRANSFERS OF FUNDS BETVVEEN FUNDS. Transfers of funds between funds as shown throughout the fund transfer sections of the budget shall be made as expenditures warrant such transfers. SECTION 4: DISBURSEMENTS. The City Manager and the Finance Officer, or the duly designated representative, are hereby empowered and authorized to disburse funds pursuant to appropriations provided for in the fiscal year 2003/04 budget, and have the responsibility to establish procedures and to administratively implement and control the budget on all matters, except direct expenditures by Councilmembers which require Council approval. Resolution No. 03- Page 2 SECTION 5: ADDITIONAL APPROPRIATIONS. The City Council may amend this temporary budget to add or delete appropriations. PASSED, APPROVED, AND ADOPTEDthis16thdayofJune2003. AYES: NOES: ABSENT: ABSTAINED: ATTEST: William J. Alexander, Mayor Debra J. Adams, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at an adjourned meeting of said City Council held on the 16th day of June 2003. Executed this __ day of June 2003, at Rancho Cucamonga, California. Debra J. Adams, City Clerk i:~finance~budget2OO41City Council staff reports~resolution-City budget 2003-04.doc RESOLUTION Of THE CITY COUNCIL Of THE CITY Of RANCHO CUCAMONGA, CALIFORNIA ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR 2003/04 WHEREAS, Article XIIIB of the State of California provides that the total annual appropriations subject to limitation of the State and of each local government shall not exceed the appropriations limit of such entity of government for the prior year adjusted for changes in the cost of living and population except as otherwise provided in said Article XIIIB, and; WHEREAS, pursuant to said Article XIIIB of the Constitution of the State of California, the City Council of the City of Rancho Cucamonga deems it to be in the best interests of the City of Rancho Cucamonga to establish an appropriations limit for fiscal year 2003/04, and; WHEREAS, the Finance Officer of the City of Rancho Cucamonga has determined that said appropriations limit for the fiscal year 2003/04 be established in the amount of $40,402,162. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, California does hereby resolve that an appropriations limit for the fiscal year 2003~04 pursuant to Article XlIIB of the Constitution of the State of California be established in the amount of $40,402,162 and the same is hereby established. BE IT FURTHER RESOLVED that said appropriations limit herein established may be changed as deemed necessary by resolution of the City Council. PASSED, APPROVED, AND ADOPTED this 16th day of June 2003. AYES: NOES: ABSENT: ABSTAINED: William J. Alexander, Mayor