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Home My WebLink About2003/06/02 - Agenda Packet - Special, Closed AGENDA RANCHO CUCAMONGA CITY COUNCIL REDEVELOPMENT AGENCY FIRE PROTECTION DISTRICT SPECIAL MEETING Monday, June 2, 2003 + 6:00 p.m. Rancho Cucamonga City Hall + Tri-Communities Room 10500 Civic Center Drive ~ Rancho Cucamonga, CA 91730-3801 A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call: Alexander , Gufierrez , Howdyshell , Kurth , Williams__ B. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the City Council. State law prohibits the Council form addressing any issue not previously included on the agenda. The Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. ITEM(S) OF BUSINESS 1. DISCUSSION OF PROPOSED BUDGETS FOR FISCAL YEAR 2003/2004. D. CONDUCT OF CLOSED SESSION CLOSED SESSION FOR THE CITY COUNCIL AND THE FIRE BOARD TO RECESS TO THE TAPIA ROOM FOR THE FOLLOWING: 1. LABOR NEGOTIATIONS PER GOVERNMENT CODE SECTION 54957.6 TO GIVE GEORGE RIVERA, ADMINISTRATIVE SERVICES MANAGER, PAMELA EASTER, DEPUTY CITY MANAGER, AND LARRY TEMPLE, ADMINISTRATIVE SERVICES DIRECTOR, DIRECTION iN REGARDS TO THE MEET AND CONFER PROCESS- CITY & FIRE E. ADJOURNMENT I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of. the foregoing agenda was posted on May 29, 2003, per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California. T H 0 I T Y 0 F ~ANCHO C~UC2AISl ON GA Staff Report DALE: June 2, 2003 TO: Mayor and Members of the City Council Jack Lam, City Manager FROM: Tamara L. Layne, Finance Officer ~ SUBJECT: Supplemental information for FY 2003/04 Preliminary Budget Please note the attached supplemental pages for the RDA's FY 2003~04 Preliminary Budget (pages RDA-44a and RDA-53a). Also attached are revised summary pages that reflect the supplemental information (pages RDA-1, RDA-44 and RDA-53). Please insert these pages into your FY 2003/04 Preliminary Budget under the "RDA" budget tab. RANCHO CUCAMONGA REDEVELOPMENT AGENCY FISCAL YEAR 2003/04 BUDGET ESTIMATED EXPENDITURES SUMMARY BY ENTITY, FUND 2001/02 2002/03 2003/04 Adopted Adopted Manager Fund/Description Budget Budget Rcmd. 500 DEBT SERVICE 17,823,820 20,172,160 22,261,090 502 REGIONAL FACILITIES 3,639,360 3,886,320 3,944,640 504 SEWER & WATER FACILITIES 1,140,000 1,430,000 1,805,000 505 FIRE PROTECTION - P,I)A 2,843,660 3,347,050 6,449,530 506 TAX ALLOCATION BONDS-SPECIAL 10,232,280 15,037,060 12,075,260 620 ADMINISTRATION 2,268,140 4,113,020 2,540,850 622 AFFORDABLE HOUSING 5,188,855 11,432,650 6,481,490 624 CIVIC CENTER RESERVE 161,000 178,000 0 628 HISTORIC PRESERVATION 90,000 50,000 50,000 630 LIBRARY 223,700 338,700 309,650 634 NON-TAX LOAN- UNITED CA BANK 356,000 356,000 352,840 640 RDA INFRASTRUCTURE 3,586,000 11,000 6,000 642 REGIONAL SHOPPING CENTER 44,000 44,000 339,000 644 REGIONAL PROJECT FUND 1,055,250 1,005,250 295,250 646 SPORTS COMPLEX CAPITAL IMPRVIv 74,000 50,000 0 650 PUBLIC IMPROVEMENTS-2001 TAB 0 7,565,000 240,000 TOTAL FOR REDEVELOPMENT AGENCY: 48,726,065 69,016,210 57,150,600 RDA-1 (revised) RANCHO CUCAMONGA REDEVELOPMENT AGENCY FISCAL YEAR 2003/04 BUDGET ANNUAL BUDGET SUMMARY Fund: REGIONAL SHOPPING CENTER (642) ADMINISTI~TION (801) 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Adopted Adopted Estimated Department Manager Object/Description Budget Budget Actual Request Rcmd. PERSONNEL SERVICES 5000 Regular Salaries 0 0 0 218,980 218,980 5030 Fringe Benefits 0 0 0 81,020 81,020 TOTAL FOR PERSONNEL SERVICES: 0 0 0 300,000 300,000 OPERATIONS & MAINTENANCE 5100 Travel and Meetings 2,000 2,000 2,000 2,000 2,000 5200 Operations & Maintenance 2,000 2,000 5,500 7,000 7,000 5300 Conlxact Services 40,000 40,000 113,500 10,000 10,000 5500 Assessment Adminislration 0 0 20,000 20,000 20,000 TOTAL FOR OPERATIONS & MAINTENANCE: 44,000 44,000 141,000 39,000 39,000 CAPITAL OUTLAY 5620 Project Improvement Costs 0 0 83,300 0 0 TOTAL FOR CAPITAL OUTLAY: 0 0 83,300 0 0 TOTAL FOR DIVISION 801: 44,000 44,000 224,300 339,000 339,000 TOTAL FOR REGIONAL SHOPPING CENTER: 44,000 44,000 224,300 339,000 339,000 RDA-44 (revised) RANCHO CUCAMONGA REDEVELOPMENT AGENCY FISCAL YEAR 2003/04 BUDGET PERSONNEL SERVICES (5000) DETAIL Fund: REGIONAL SHOPPiNG CENTER (642) RDA ADMINISTRATION (801 ) 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Adopted Adopted Estimated Department Manager Object Object Description Budget Budget Actual Request Rcmd. 5000 Regular Salaries Staffing-Community Development {1} 0 0 0 218,980 218,980 { 1 } Provides funding for City staff working on RDA pr~iects on an as needed basis. Total for Regular Salaries: 0 0 0 218,980 218,980 5030 Fringe Benefits Staffing-Community Development 0 0 0 81,020 81,020 Total for Fringe Benefits: 0 0 0 81,020 81,020 TOTAL FOR PERSONNEL SERVICES: 0 0 0 300,000 300,000 RDA-44a RANCHO CUCAMONGA REDEVELOPMENT AGENCY FISCAL YEAR 2003/04 BUDGET ANNUAL BUDGET SUMMARY Fund: PUBLIC IMPROVEMENTS-2001 TAB (650) : RDA ADMINISTRATION (801) 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Adopted Adopted Estimated Department Manager Object/Description Budget Budget Actual Request Rcmd. PERSONNEL SERVICES 5000 Regular Salaries 0 0 0 109,490 109,490 5030 Fringe Benefits 0 0 0 40~510 40,510 TOTAL FOR PERSONNEL SERVICES: 0 0 0 150,000 150,000 OPERATIONS & MAINTENANCE 5100 Travel and Meetings 0 0 1,000 5,000 5,000 5300 Con~act Services 0 0 3,011,360 0 0 5325 Planning, Survey&Design 0 1,060,000 5,821,400 85,000 85,000 TOTAL FOR OPERATIONS & MAINTENANCE: 0 1,060,000 8,833,760 90,000 90,000 CAPITAL OUTLAY 5600 Capital Outlay-Land 0 5,000,000 0 0 0 5602 Capital Outlay-Bldg & Imprvnmt 0 1,505,000 0 0 0 TOTAL FOR CAPITAL OUTLAY: 0 6,505,000 0 0 0 TOTAL FOR DIVISION 801: 0 7,565,000 8,833,760 240,000 240,000 TOTAL FOR PUBLIC IMPROVEMENTS-2001 0 7,565,000 8,833,760 240,000 240,000 TAB: RDA-53 (revised) RANCHO CUCAMONGA REDEVELOPMENT AGENCY FISCAL YEAR 2003/04 BUDGET PERSONNEL SERVICES (5000) DETAIL Fund: PUBLIC IMPROVEMENTS-2001 TAB (650) R.DA ADMINISTRATION (801) 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Adopted Adopted Estimated Department Manager Object Object Description Budget Budget Actual Request Rcmd. 5000 Regular Salaries Staffing-Cultural Arts Center { 1 } 0 0 0 109,490 109,490 {1} Provides fimding for City staffworking on RDA pmiects on an as needed basis. Total for Regular Salaries: 0 0 0 t 09,490 109,490 5030 Fringe Benefits Staffmg-Cultural Arts Center 0 0 0 40,510 40,510 Total for Fringe Benefits: 0 0 0 40,510 40,510 TOTAL FOR PERSONNEL SERVICES: 0 0 0 150,000 150,000 RDA-53a City of Rancho Cucamonga Fiscal Year 2003/04 Proposed Budgets Budget Study Session with City Council Presented by Jack Lam, City Manager Ongoing Budget Objectives · Address City goals set by Council · Provide balanced budget · Establish sound financial base · Mmntmn public services · Build fiscal confidence · Sustain and guide economic growth · Enhance quality of life Fiscal Year 2003/04 Budget -Story Opportunities Challenges Opportunities for the Future · Strong capital program · New furore revenue opportunities · New public facilities Promising Opportunities · State Bond Act will enable City to construct Phase I of Central Park (new Senior Center and a new Commumty Center) · Successful State Library Bond Act Grant application to kick start new Library Branch as part of Victoria Gardens Cultural Arts Facility · Imminent construction of Victoria Gardens Shopping Area to be future retail and community center, creating jobs and needed new future revenue Promising Opportunities (cont'd) · New Victoria Arbors "Greenfield" utility promises new future revenue source for city services · New fire stations and Victoria Gardens police substation to support public safety · Successful Rails to Trails grant applications to kick start development of this commumty asset Budget Challenges · Limited revenue growth · Increased fixed operating costs · State budget crisis Limited Revenue Growth City General Fund · Continued modest growth in most revenue sources · Large drop in gas franchise fee revenue · Resultant projected new revenue growth for Fiscal Year 2003/04:$694,330 Major Fixed Operating Costs Increases · Retirement program cost increases · Increased ~nsurance rates · Increased law enforcement labor contract costs Retirement Program Cost Increases - Fiscal Year 2003/04 · CityFunds: $ 865,100 · Fire District Funds: $ 525,230 · Combined Funds: $1,390,330 Insurance Rate Increases* · City Funds: $255,510 · Fire District Funds: $332,810 · Combined Funds: $588,320 *Includes medical insurance, liability insurance, workers' compensation insurance and property insurance. Increased Law Enforcement Labor Contract Costs · FY 2003/04: $0.6 million · FY 2004/05: $0.9 million · FY 2005/06: $1.3 million · Total: $2.8 million Impact of State Budget Crisis · Huge State budget deficit- $38 billion · Proposals ~mpacting Rancho Cucamonga range from $1.5 million to $6. m. illion for the General Fund and $3.5 mdhon to 50% of Redevelopment Funds · Uncertainty of State decisions · New legislation proposals harmful to city revenues Budget Strategy · Phased approach - Takes precautionary steps - Addresses known factors first - Avoids the disruption of premature, knee-jerk reactions - Promotes more rational, informed decision making - Take additional steps after State makes final decisions Precautionary Steps · Selective hiring freeze · Postpone non-essential expenditures · Aggressive legislative advocacy program · New capital projects limited to those in the pipeline Balance FY 2003/04 Budget Based Upon Known Factors · Absorbs new fix~d cost increases · Preserves essential elements of service programs · Belt tightemng ~n every program area · Program cutbacks and realignments · D, ~-fund and restructure various recently vacated posmons · Suspends certmn non-essential programs · Limit new public facilities projects · Design/build cycle interrupted / certmn future capital projects postponed Summary of Fiscal Year 2003/04 Proposed Budgets · General Fund: $44,813,450' · Capital Improvement Program: $61,501,510 · Library Services: $1,816,180 · Fire District: $15,944,960 · Special Funds: $33,809,330 · Redevelopment Agency: $56,700,600 · Includes Police Department budget of $15,280,650; supplement to Fire District of $1,065,270; supplement to Library of $38,620; and Library maintenance costs orS189, 000. City Population Growth 150,000' 140,000' 130,000- 120,000- 110,000' 100,000- Building Permits Valuations $600,000,000- $550,000,000' $500,000,000- $450,000,0005 $400,000,000- $350,000,000- $300,000,000- $250,000,000- $200,000,000- $150,000,000- $100,000,000- $50,000,000- Establish Sound Financial Base Current reserves $25,000,000- $20,000,000- $15,000,000- $10,000,000- · Current · Goal $5,000,000- $0 Changes in Self- Facilities' Working economy insurance capitalcapital repair All Internal Service Funds are fully funded. City Population Growth 150,000' 140,000' 130,000- 120,000' 110,000' 100,000 City General Fund Operating Budget $45,000,000- $40,000,000- $35,000,000- $30,000,000- $25,000,000- $20,000,000- $15,000,000- City General Fund Revenue and Expenditure Challenge Current $ -o- Public Safety Expenditures Police and Fire $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 Meeting Public Service Demands City General, Library and Fire District Operating Funds Where the Money is Spent Building and Library Maintenance Community Engineering and Safety 2.9% 10.2% Services Public Works Planning_ 6.6% 3.7% 6.1% 2.8% General Services 14.8% Risk Public Safety* Management 52.5% O.3% *Includes Police, Fire District, Emergency Preparedness and Animal Control Law Enforcement Services Proposed 2003/04 Budget Highlights · Absorb first year labor contract cost increases · Absorb four (4) deputy positions through Community Oriented Policing Services in Schools Federal Grant awarded in FY 2002/03 · Certain value added programs to transition to private sponsorships · Continued commitment to community oriented policing and projects · Expansion of Police facility Fire District Proposed 2003/04 Budget Highlights · Completion of new Fire Station 176 in northeast port~on of the City · Full year of costs for rune new personnel., including six with paramedic stipends · Purchase of replacement equipment and upgrading of technology Administrative Proposed 2003/04 Budget Highlights · Various technology ~mprovements including: - Implement improvements to ~ Your Service (R-City Line) - Improving network infrastructure - extend access to GIS data for Fire; web-based GIS for internal and external customers - Installation and operation of the second phase of fiber optic network in the City to enhance delivery of services and future economic growth · Suspension of employee development programs (i.e., City of Rancho Cucamonga Training Academy) · Active legislative program · Continue public information program Community Development Proposed 2003/04 Budget Highlights · Expanded use of contract plan checking, inspection services and environmental review processing for Building and Safety, Engineering and Planning · Increased application caseload both public and private · Code consistency program · Aggressive Capital Improvement Program (CIP) · Spot utility development · Realignment of some review functions · Continuation of active Code Enforcement program · Expansion of computerized service systems · NPDES implementation · Trash diversion focus Special Districts Proposed 2003/04 Budget Highlights · No increase in rates for the eleventh year · Maintain service at "A" level · Future challenge: How to cope with continued increases in utility costs with no increases in assessment rates Redevelopment Agency Proposed 2003/04 Budget Highlights · Support public ~mprovements identified ~n the Redeve!opment Plan that ~mprove flood control, traffic circulation and public safety facilities within the project area: - Fire Station 173 (vicinity of Base Line Road and Day Creek Blvd.) - Etiwanda San Sevaine flood control channel - Haven Avenue grade crossing design - Other future planned improvements "on hold" subject to outcome of State Budget Crisis · Participation ~n Cultural Center, Victoria Gardens and Phase I of Central Park projects · Economic development programs subject to State budget decisions. Community Services Proposed 2003/04 Budget Highlights · Beg~n construction of Phase I of Central Park (Senior Center and Community Center) · Oversee construction of Victoria Gardens Cultural Center (Library branch, performing arts center, community meeting space) · Sustain the variety of recreation and commumty service programs ~n the City · Continued expansion of successful volunteer program · Continue aggressive grant and partnership programs · Assist Community Foundation's fund rinsing efforts · Reduced special event programming Library Services Proposed 2003/04 Budget Highlights · Maintain basic service levels · Reduce service hours to reflect continuing cutbacks in State Library funding · Expand on-line databases · Continued funding for bookmobile services and outreach services · Planning for branch facility at the planned Victoria Gardens Center Enhancing Quality of Life and Sustaining Economic Growth · Maintain basic law enforcement · Maintain basic fire protection and rescue services · Maintain essential elements of Commumty Services programs · Continue economic development program · Continue Capital Improvement Program · Future expansion of community facilities (Cultural Center and Phase I - Central Park) · Major regional shopping / town center development on horizon · Determination to protect financial future Conclusion · Local economy remains stable in Rancho Cucamonga · Community continues to grow · Service needs continue to increase · Proposed budgets based upon known factors require belt tightening a few notches but enable the City to sustain basic essential services · Unknown outcome of State budget crisis threatens financial stability and may require more difficult policy choices ahead · Challenges must be met as we seize the promising opportunities of the future · Protection of current and future local revenues is vital