HomeMy WebLinkAbout2002/04/11 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Acting in that capacity, on ~L~g( ~O~
Cucamonga.
at ~-~ , I posted a true and correct copy of the meeting
agenda dated ~ // / ~.oo~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~--~-O~k , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
¥ivian.Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
April 11, 2002
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tern
Paul Biane, Councilmember
Grace Curatalo, Councilmember
Bob Dutton, Councilmember
Boardmembers
Robert Howdyshell, President
Donna Bradshaw, Boardmember
Dobbin Lo, Boardmember
Ravenel Wimberly, President Pro Tern
Joyce Womack, Boardmember
Rancho Cucamonga Public Library Page 1
Board of Library Trustees Agenda
Regular Meeting, April 11, 2002
A. CALL TO ORDER
) Roll Call: Howdyshell __, Bradshaw
Lo , Wimberly
and Womack
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-
controversial. They will be acted upon by the Board at one time without
discussion. Any item may be removed by a Boardmember or member of the
audience for discussion.
1) ApprovalofMinutes: March 14,2002 1
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony, although the
President may open the meeting for public input.
1) Library Status report: oral report presented by staff. 6
2) Budget Report: report presented by Deborah Clark, Library Director.
3) Budget Process for 2002/2003: oral update by Deborah Clark, Library Director
4) Public Library Association Conference: oral update by Robert Karatsu, Library
Services Manager and Michelle Perera, Reference Services Coordinator.
5) Update on Progress of Potential Victoria Gardens Branch. Oral report by Deborah
Clark, Library Director.
a) Prop 14 Bond Measure Application Process: Status report on application.
b) Building Program
i) Libris Program 2 0
ii) Program Charette
c) Community Needs Assessment
i) Request for the Board to approve a 4 hour staff in service. Report attached. 43
6) Proposed Policy for Selecting Bookmobile School Stops Due to the absence of
Renee Tobin, Senior Librarian, recommend this item be continued to the May
meeting.
D. BOARD BUSINESS
The following items have been requested by the Board of Library Trustees for
discussion. They are not public hearing items, although the President may open
the meeting for public input.
Rancho Cucamonga Public Library Page 2
Board of Library Trustees Agenda
Regular Meeting, April 11, 2002
1) Telethon 2002: Oral update by staff.
a) Pledged amounts
b) Status of Collections
c) Debrief of event
2) Collection Agency update: Requested by the Board. Oral presentation by Karen
Schneiderwent, Circulation Supervisor.
3) Young Adult Liaisons: High School participation at an advisory level. Requested
by the Board for discussion.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Board of Library Trustees to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting, only
identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Board of Library
Trustees. State law prohibits the Board from addressing any issue not previously
included on the Agenda.
G. ADJOURNMENT
I, Vivian Garcia, Library Administrative Secretary of the City of Rancho
Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was
posted on Monday, April 8, 2002, 6:00 pm~ seventy-two (72) hours prior to the
meeting per Government Code 54953 at 10500 Civic Center Drive.
R A N C H O C U C A M O N G A
PUBLIC LI BRARY
Staff Report
DATE: April 11, 2002
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of March 14th, 2002, regular meeting.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meeting of the Library Board of
Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian
Garcia.
FISCAL IMPACT
None.
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on March 14, 2002, in the Council
Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The
meeting was called to order at 6:30 p.m. by President Howdyshell. Present were Boardmembers
Bradshaw, Lo, Wimberly and Womack.
Also present were: Deborah Clark, Library Director, Renee Tobin, Senior Librarian and Vivian
Garcia, Senior Administrative Secretary.
B. CONSENT CALENDAR
BI. Approval of Minutes: February 14, 2002 (Howdyshell abstained).
MOTION: Moved by Boardmember Wimberly to approve the consent calendar, seconded by
Boardmember Womack. Motion carded, 4-0-0-1.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: oral report presented by staff.
Deborah Clark, Library Director, stated that Robert Karatsu, Library Services Manager, and Michelle
Perera, Reference Services Coordinator, were attending the PLA Conference in Phoenix, Arizona
this week. Statistics for February will be available at the April meeting.
Renee Tobin, Senior Librarian, stated that at the pre-school storytime registration last week, the 10
a.m. Storytime filled within six minutes of the Library opening. The 11 a.m. Stortyime filled within
the next two hours.
C2. Budget Report: report presented by Deborah Clark, Library Director.
Deborah Clark, Library Director, reviewed the balance sheets with the Board.
C3. Budget Process for 2002/2003:
a. Proposed goals for drafting 2002/2003 budget proposal. Report presented by
Deborah Clark, Library Director, continued from the February 14 meeting.
Library Board Minutes
March 14, 2002
Page 2
Deborah Clark, Library Director, reviewed the goals with the Library Board.
Goal #1 Provide Service Excellence at Every Public Service Location
Goal #2 Plan for the Proposed New Branch Library Facility
Goal #3 Expand Book Collection
Goal #4 Expand On-line Access to Library Services to the Community
Goal #5 Expand Outreach Services
Goal #6 Maximize the Use of the Existing Library Facility
MOTION: Moved by Boardmember Womack to approve the Goals, seconded by President Pro Tem
Wimberly. Motion carried, 5-0.
C4. Prop 14 Bond Measure Application Process: Status report on application. Oral report by
Deborah Clark, Library Director.
a. School District participation
b. Community Needs Assessment
Deborah Clark, Library Director, updated the Library Board.
C5. Proposed Policy for Selecting Bookmobile School Stops. Report by Renee Tobin, Children's
Services Supervisor.
Renee Tobin, Senior Librarian, discussed with the Library Board the need for a policy in selecting
Bookmobile School Stops.
After discussion, the Library Board stated the term "schools" should be used as opposed to defining
type of schools. Also, stated on the policy, the Bookmobile service would be offered providing there
is sufficient funding for the operation and staffing of the Bookmobile. Staff was asked to return the
policy to the next meeting with changes.
D. BOARD BUSINESS
D1. Telethon 2002: Oral update by staff.
Deborah Clark, Library Director, updated the Library Board on donations received for the Telethon,
and noted that there have not been as many Magic Word prizes donated this year as in years past due
to the events of September 11 and the other fundraisers prior to the Telethon. Staff has been working
hard on all the elements of the Telethon.
Library Board Minutes
March 14, 2002
Page 3
D2. Library Liaison Assignments.
a. Draft of job descriptions available for Board review and input. Report presented by
Deborah Clark, Library Director, continued from the February 14 meeting.
MOTION: Moved by President Howdyshell to accept the Liaison Assignments, seconded by
Boardmember Bradshaw. Motion carried, 5-0.
D3. Update on Progress of Potential Victoria Gardens Branch.
a) Staff update on project. Oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, updated the Library Board on the project and announced that an
Architect will be on board if the Council approves staffs recommendation at their March 20th
meeting.
D4. Discussion of Attendance at the Statewide Trustees Conference.
Deborah Clark, Library Director, asked the Library Board to contact Vivian Garcia, Senior
Administrative Secretary, if they would like to attend.
Boardmember Wimberly stated he would like to.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Telethon 2002
E2. Budget
E3. Bookmobile Service Policy
E4. Young Adult Liaisons - High School
E5. PLA Conference
E6. APS Update
E7. Collection Agency Update
ES. New Collection - all to the new branch?
Library Board Minutes
March 14, 2002
Page 4
F. COMMUNICATIONS FROM THE PUBLIC
None
G. ADJOURNMENT
MOTION: Moved by Boardmember Womack to adjourn to April 11, 2002, at 6:30 p.m., seconded
by Boardmember Lo. Motion carried, 5-0. Meeting adjourned at 7:22 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
STATISTICS Mar 2002 Mar 2001 FY 2001/02 FY 2000/01
Days Open 30 31 261 261
Items Borrowed 70,831 68,357 559,008 506,966
Average Daily 2,361 2,205 2,142 1,942
% Change 7% 10%
Archibald Library 67,098 68,357 481,495 444,911
Average Daily 2,237 2,205 2,142 1,942
% Change 1% 10%
Kidsmobile 3,733 0 12,545 0
Patrons Registered 989 1,192 9,279 7,621
Average Daily 33 38 36 29
% Change -14% 22%
Information Questions 9,864 10,979 67,666 67,748
Average Daily 329 354 259 260
% Change -7% 0%
Library Visitors 42,274 43,753 293,913 264,127
Average Daily 1,409 1,411 1,126 1,012
% Change 0% 11%
Children's Programs 1045 1052 7,328 6,785
# of Sessions 35 34 238 252
Aver. Per session 30 31 31 27
% Change -1% 8%
Technology Center Visitors 1,056 970 7,098 7,075
% Change 9% 0%
Items Classified 1,647 2,778 14,798 15,236
% Change -41% -3%
Volunteer Hours 718 897 4,002 4,144
% Change -20% -3%
ADULT SERVICES
Information Questions 6,240 6,827 41,003 45,739
Average Daily 208 220 157 175
% Change -6% -10%
Prog rams/Classes Attendance 14 130 99 265
# of Sessions 1 6 8 14
Aver. per session 14 22 12 19
Tours/Group Visits Attendance 0 15 21 80
# of Sessions 0 1 2 5
Aver. per session 0 15 11 16
CHILDRENS SERVICES
Information Questions 3,624 4,152 26,663 22,009
Average Daily 121 134 102 84
% Change -10% 21%
Toddler Time 191 130 1,222 1,033
# of Sessions 8 8 56 56
Aver. Per session 24 16 22 18
Preschool Storytime Attendance 263 282 1,633 1,843
# of Sessions 8 8 54 68
Aver. per session 33 35 30 27
Afterschool Storytime Attendance 95 142 598 947
# of Sessions 4 4 31 34
Aver. per session 24 36 19 28
Family Storytime Attendance 225 231 1,312 1,187
# of Sessions 8 8 53 52
Aver. per session 28 29 25 23
Special Events Program Attendance 0 0 1,115 411
# of Sessions 0 0 7 3
Aver. per session 0 0 159 137
Back to Basics Tutoring Sessions 244 244 976 976
# of Sessions 4 4 16 16
Aver. Per session 61 61 61 61
Group Visits to Library Attendance 27 23 472 388
# of Sessions 3 2 21 23
Aver. per session 9 12 22 17
School Visits by Staff 0 700 400 2,697
# of Visits 0 2 1 3
Staff Report
DATE: April 11,2002
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2001/2002 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report March" is a report of all funds earned during the
month.
Schedule B, titled "Balance Sheet FY 2001/2002" is a report balancing income vs.
projections for the current fiscal year to date.
Schedule C, titled "Library Expenditures "2001/2002" is an accounting of all funds
expended in the current fiscal year. The Executive report, identifying highlights, will be
available at the meeting.
FISCAL IMPACT
None
Schedule A
REVENUE REPORT FINES MEDIA REF
Mar-02 & FEES RENTALS SERV.
01-Mar $351.52 $441.53 $3.00
March 2 & 3 $1,151.89 $508.45 $8.20
$0.00 $0.00 $0.00
04-Mar $658.58 $208.67 $0.00
05-Mar $524.05 $221.26 $17.25
06-Mar $631.62 $224.27 $0.00
07-Mar $605.24 $231.84 $11.79
08-Mar $304.17 $553.51 $0.00
March 9 & 10 $956.08 $416.88 $2.00
$0.00 $0.00 $0.00
11-Mar $683.70 $188.95 $40.93
13-Mar $633.65 $194.08 $3.30
13-Mar $495.02 $210.30 $2.00
14-Mar $728.59 $221.17 $5.00
15-Mar $264.30 $492.35 $7.00
March 16 & 17 $775.43 $474.60 $14.78
$0.00 $0.00 $0.00
18-Mar $481.39 $212.38 $13.05
19-Mar $482.09 $216.79 $5.00
20-Mar $566.68 $202.00 $0.00
21-Mar $412.85 $234.65 $0.00
23-Mar $425.89 $485.31 $0.00
March 23 & 24 $847.11 $424.75 $17.12
$0.00 $0.00 $0.00
25-Mar $776.83 $231.64 $2.00
26-Mar $478.56 $166.35 $3.00
27-Mar $328.88 $196.86 $40.00
28-Mar $321.20 $276.20 $5.00
29-Mar $299.27 $535.90 $5.00
30-Mar $368.27 $247.48 $0.00
$14,552.86
TOTALS: $12,972.86 $8,018.17 $205.42
March 2001 TOTALS $12,484.25 $6,771.33 $165.07
% CHANGE 4% 18% 24%
2001/02 Rev 2000/01 Rev
TOTAL LIBRARY INCOME $21,196 $19,421
Comparison of Actual 2001/02 Actual 2001/02 Projected
to Projected daily revenue Daily Revenue Daily Revenue
Daily Average Fines $418.48 $343.83
Daily Average Media $267.95 $177.65
Daily Average Ref. Fees $7.08 $8.59
DAILY TOTALS $693.52 $530.07
GAIN/LOSS ON PRO J: $5,067
REVENUE REPORT FINES MEDIA REF
February 2002 & FEES RENTALS SERV.
01-Feb $459.95 $522.00 $0.00
February 2 & 3 $481.84 $479.25 $10.00
$0.00 $0.00 $0.00
04-Feb $697.24 $238.18 $0.00
05-Feb $735.89 $153.43 $11.00
06-Feb $509.55 $208.43 $5.60
07-Feb $271.70 $208.41 $0.00
08-Feb $568.11 $538.22 $0.00
February 9 & 10 $650.52 $511.93 $13.00
$0.00 $0.00 $0.00
1 l-Feb ;560.79 $245.52 $2.30
12-Feb ;453.11 $183.13 $4.00
13-Feb ;380.25 $215.66 $2.00
14~Feb ;252.18 $223.03 $9.00
15-Feb ;382.33 $447.80 $0.00
16-Feb ;509.83 $304.96 $10.00
17-Feb ;355.71 $183.57 $0.00
18-Feb
19-Feb $723.89 $266.02 $16.00
20-Feb $603.35 $280.30 $7.78
21-Feb $623.90 $205.85 $0.00
22-Feb $210.26 $420.65 $0.00
February 23 & 24 $668.96 $500.93 $12.10
$0.00 $0.00 $0.00
25-Feb $627.98 $182.93 $2.00
26-Feb $777.15 $233.49 $0.00
27-Feb $552.73 $286.82 $6.00
28-Feb $406.60 $198.93 $2.00
$12,463.82
TOTALS: $10,703.82 $7,239.44 $112.78
February 2001 TOTALS $9,947.33 $6,116.91 $10.04
% CHANGE 8% 18% 1023%
2002~02 Rev 2000/01 Rev
TOTAL LIBRARY INCOME $18,056 $16,074
Comparison of Actual 2002102 Actual 2002~02 Projected
to Projected daily revenue Daily Revenue Daily Revenue
Daily Average Fines $345.28 $343.83
Daily Average Media $268.13 $177.65
Daily Average Ref. Fees $4.18 $8.59
DAILY TOTALS $617.59 $530.07
GAIN/LOSS ON PRO J: $2,713
Schedule B
BALANCE SHEET
March
FY 2001/2002
Revenues Earned Projected Loss/Gain
Fines & Fees $94,886 $89,740 $5,146 5.7%
Media Rentals $62,083 $46,367 $15,717 33.9%
Technology Center Revenue/ $6,565 $10,000 ($3,435) -34.4%
Print Fees $3,100 $3,750 ($650) -17.3%
Information Services Fees $1,148 $2,242 ($1,094) -48.8%
Direct Loan $40,300 $21,000 $19,300 91.9%
Totals: $208,082 $173,098 $34,984 20.2%
Balance for
Year through March $34,984
//
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR TOTALS SPENT PER FUNDS % %OF
200'112002 CATEGORY REMAINING SPENT YE~R
1290601
PERSONNEL 75%
5000 REGULAR SALARIES $590,860 $23,008 $69,454 $46,414 $53,522 $46,071 $46,071 $68,664 $46,071 $46,071 $445,345 $445,345 $145,515 75%
5010 PART TIME SALARIES $317,620 $12,711 $41,507 $25,303 $19,360 $24,833 $20,360 $35,469 $26,173 $29,468 $235,185 $235,185 $82,435 74%
5030 FRINGE BENEFITS $229,560 $19,828 $19,828 $19,828 $19,828 $19,828 $19,828 $19,828 $19,828 $19,828 $178,452 $178,452 $51,108 78%
TOTAL PERSONNEL $1,138,040 $55,541 $130,789 $91,545 $92,710 $90,732 $86,259 $t23,961 $92,072 $95,367 $858,982 $858,982 $279,058 75%
OPERATIONS
5100 TRAVEL & MEETINGS $4,000 $3,289 $7t 1 82%
Intemet Librarian Conference $743 $63 $806
Hood - workshop $18 $18
Clark - workshops $76 $34 $75 $75 $260
Perera - Institute $74 $74
Meeting Supplies $24 $40 $65 $130
Inservice Workshops $0
Public Library Association Conference $1,485 $1,485
CLA Conference $305 $305
Library in service $212 $212
CLA Legislative Day $0
6105 MILEAGE $5,800 $3,862 $t,938 67%
Auto Allowance $4,800 $369 $554 $369 $369 $369 $369 $369 $369 $369 $3,508 $3,508 $1,292 73%
Reimbursement $1,009 $0 $354 $646 35%
Gamia $25 $31 $30 $43 $23 $153
Pages $19 $25 $22 $28 $60 $153
Manela $0
Con,yin $0
Janecek $18 $18
Conference Mileage $30 $30
5152 COMPUTER SOFTWARE $200 $0
5160 MEMBERSHIP DUES $2,150 $0 $t,957 $193 91%
American Libraq/Assoc $450 $195 $75 $270 $270 $180 60%
MCLS Associate Membership $0 $150 $150 $150 ($150) #DIV/0!
California Library Assoc. $200 $210 $210 $210 ($10) 105%
inland Library system $1,500 $1,327 $1,327 $1,327 $173 88%
CALTAC 0 $0 $0 $0 #DIV/O!
$0
5200 MAINTENANCEIOPER $197,310 $127,940 $69,370 55%
Encumbrance $27,689 $27,689
Printing/Postage $2,000 $2,362 ($362) 118%
Printing $1,342 $1,342
Postage $340 $170 $170 $340 $1,020
Office Supplies $20,000 $23,248 ($3,248) 116%
CatalOging Supplies $2,080 $4,802 $3,826 $201 $4,351 $794 $16,055
Computer Table/Book trucks/File Cabinets $0
Photography $36 $36 $14 $86
8 Ave, graphics $0
Office Depot $22 $628 $2,626 $2,500 $5,776
Office machine repair $0
Letterhead $0
Miscellaneous $165 $4 $106 $45 $228 $104 $651
Petty Cash $0
Computer supplies $115 $236 $351
Stationary $0
Federal Express $18 $240 $258
Board Supplies $70 $70
Special Program Supplies $10,000 $3,494 $6,506 35%
Children's Supplies $39 $172 $24 $9 $194 $240 $67 $744
Children's Programs - Fdends $700 $595 $100 $21 $261 $238 $1,915
Senior Services $0
Intariibrary Loan $0
Adult Programs & Outreach $65 $242 $431 $737
Summer Reading Program (FR) $10 $76 $12 $98
Furnishings $0
Books/Materials $139,900 $88,752 $51,148 63%
Encumbrances $0
Bookstore rush $2,024 $809 $35 $2,000 $4,869
Young Adult Books $37 $37
Childrens Books $1,039 $4,656 $9,962 $2,917 $2,056 $882 $532 $22,045
Brodar[ Books $24,588 $4,401 $2,676 $10,857 $42,521
Reference Books $442 $369 $1,059 $520 $2,136 $2,760 $680 $7,966
Data Bases-Poem Finder $1,105 $1,105
Books on Tape - Friends $15 $81 $50 $344 $26 $516
Video $892 $567 $1,118 $24 $2,601
CD's (music) $2,000 $2,000 $825 $2,102 $6,927
DVD's $11 $34 $120 $166
Spanish Language $0
CD ROMS $52 $52
Book Replacement Fund $11,410 $0
Magazines/Publications $12,000 $649 $55 $231 $4 $216 $7,971 $9,127 $9,127 $2,873 76%
Training $1,000 $29 $276 $600 $905 $905 $95 90%
Bindery $1,000 $0 $0 $1,000 0%
5281 EQUIPMENT MAINT/DEPREC. $520 $0 $0 $529 0%
5300 CONTRACT SERVICES $t39,000 $92,015 $46,985 66%
Book Processing $24,000 $1,402 $4,69734 $1,393 $2,132 $4,412 $14,037 $14,037 $9,963 58%
Children's PrOgramming Fund $0 $0
Collection Agency $5,000 $1,168 $833 $854 $226 $3,080 $3,080 $1,920 62%
Dynix System Maintenance $35,000 $22,857 $22,857
Evening Meeting Charges $0 $0 $0
OCLC $60 $208 $75 $58 $19 $89 $508
Offic Equip/Maintenance $15,000 $0 $8,534 $15,000 44%
Typewriter Repair $0
Xerox Fund $927 $1,893 $927 $927 $1,859 $6,534
S.B. County $50,000 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,167 $4,187 $4,167 $37,500 $37,500 $12,500 75%
Self Check Maintenance $7,000 $583 $583 $583 $583 $583 $583 $583 $583 $583 $5,250 $5,250 $1,750 75%
Telephone Maintenance $3,000 $250 $250 $250 $250 $250 $250 $250 $250 $250 $2,250 $2,250 $750 75%
5400 TELEPHONE $'18~000 $4,725 $'13,275 26%
477-2720 $428 $428
989-8277 (Rotar~ line) $268 $275 $333 $353 $342 $414 $414 $2,399
989-0871 $61 $113 $174
989-0821 $107 $105 $238 $120 $118 $688
181-1185 (T1 line) $377 $377
483-1218 $28 $25
476*2793 (ISDN Line) $0
980-6871 (EMS & Security) $56 $56
980-4361 (Elevator) $24 $56 $28 $108
987-3271 (Irrigation Sprink.) $0
987-9671 $0
989-6904 (Public Fax) $27 $60 $28 $115
481-6724 $56 $56
MCI $30 $'110 $~61 $300
5402 WATER UTILITIES $3,000 $2,2t6 $784 74%
Inside Use $340 $328 $432 $530 $1,630
Landscaping $238 $274 $512
Fireline water $37 $37 $74
5403 ELECTRIC UTILITIES $52,000 $6,175 $7,460 $8,202 $7~186 $6,344 $6,249 $4,878 $4,520 $5,162 $56,176 $56,t76 {$4,176) '108%
TOTAL LIBRARY BUDGET $t,559,820 $68,979 $174,718 $146,336 $145,130 $115,320 $100,316 $161,931 $107,540 $158,582 ............. $'1,151,t62 $408,658 74°/,
LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC JAN FEB MAR TOTALS SPENT PER FUNDS % % OF
Cost Center4535 200112002 CATEGORY REMAINING SPENT YEAR
58%
OPERATIONS
3100 TRAVEL & MEETINGS $3,000 $593 $1,230 $1,770 41%
Workshops $150
Lo $155
YV~mber;y $129
Womack $163
Bradshew
Transfer $509 $509
CLA Legislagve Day $57
Caltac Sessions $71
3956 DUES $350 $65 $285 19%
Caltac $65
TOTAL LIBRARY BUDGET $3,350 $0 $0 $0 $318 $125 $0 $343 $0 $509 $1,102 $1,295 $2,055 39%
AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN FEB MAR TOTALS SPENT PER FUNDS % % OF
Cost Center 1290603 200112002 CATEGORY REMAINING SPENT YEAR
PERSONNEL 79°/°
1100REGULAt~SALARIES $16,2~O $594 $1,781 $1,187 $1,187 $1,187 $1,187 $1,744 $1,744 $1,744 $12~353 $12,353 $3,907 76%
1300 PART TIME SALARIES* $2,920 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,920
1900 FRINGE BENEFITS $6,080 $507 $507 $507 $507 $507 $507 $507 $507 $507 $4,563 $4,563 $1,517 75%
TOTAL PERSONNEL $29,260 $1,100 $2,288 $1,694 $1,694 $1,694 $1,694 $2,251 $2,251 $2,291 $16,916 $16,916 $8,344 67%
OPERATIONS
9100 TRAVEL & MEETINGS $900 $59 $33 $93 $93 $407
5200 MAINTENANCEIOPER $700 $575 $125 82%
Office Supplies $250 $200 $36 $106 $27 $12 $33 $38 $453 $250 0%
Boo~sC~latedals $250 $18 $18 $250 0%
Training refreshments $73 $31 $104
5300 CONTRACT SERVICES $1,000 $1,000 $0 100%
Tutor Training $1,000 $500 $50{] $1,000 $1~090 $0 100%
TOTALLIBRARYBUDGET $27,469 $1,800 $2,397 $1,694 $1,694 $1,869 $1,755 $2,811 $2,283 $2,289 $18,583 $19,583 $8,470 71%
BOOKMOBILE SERVICES JUL AUG 8EP OCT NOV DEC JAN FEB MAR TOTALS SPENT PER FUNDS % % OF
Cost Center 1290604 2001/2002 CATEGORY REMAINING SPENT YEAR
PERSONNEL 75%
5000 REGULAR SALARIES $39,720 $1,449 $4,348 $2,898 $2,898 $2,898 $2.898 $4,348 $2,898 $2,898 $27,535 $27,535 $12,185 69%
5010 PART TIME SALARIES $19,680 $760 $1,153 $1,823 $2,025 $1,562 $1,793 $9,416 $9,416 $10,264 48%
5030 FRINGE BENEFITS $15,090 $1,258 $1.258 $1,258 $1,258 $1,258 $1,258 $1,258 $1,258 $1,258 $11,318 $11,316 $3,773 75%
TOTAL PERSONNEL $74,490 $3,466 $5,605 $4,156 $4,156 $5,309 $5,979 $7,630 $6,018 $5,949 $48,269 $48,269 $26,221 65%
OPERATIONS
5100 TF[AVEL & MEETINGS $1 ~000 $0 $905 $78 $953 $983 $17 95%
5t05 MILEAGE $100 $27 $27 $27 $73 27%
5200 MAINTENANCE/OPER $11,000 $4,779 $6,221 43%
Office Supplies $2,000 $0 $175 $567 $57 $590 $200 $41 $1.631 $369 82%
BookS/Materials $50,000 $0 $1,800 $1,000 $1,000 $148 $3,148 $46,852 6%
5300 CONTRACT SERVICES $4,000
Coq~tract Performers $2,000 $6
Marketing $0 $6
5400 TELEPHONE UTILITIES $10,000 $29 $9,971
Ceilular TechnolOgy $10,000 $29 $29
$0
7044 CAPITAL OUTLAY/EQUIPMENT $10,000 $0 $1,271 $8~729
Receipt Printer $591 $679 $1,271
Laser Scanner $0
7045 CAPITAL OUTLAY/VEHICLES $200,000 $0 $0 $200,000 0%
Bookmobile $6 $0
ADA Compliance $0 $0
Cyber Capability $0 $0
7047 CAPITAL OUTLAY/COMPUTER EQUIF $10.900 $9 $10,000
4 Standard Computers $10,000 $9 $0 $19,{~00 0%
TOTAL LIBRARY BUDGET $316,590 $3,466 $5,780 $4,156 $6,247 $7,045 $7,647 $8,859 $6,166 $5,961 $55,358 $56,358 $302,232 17%
ADULT LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR TOTALS SPENT PER FUNDS % % OF
298 601 200012001 CATEGORY REMAINING SPENT YEAR
78%
PERSONNEL
5ooo REGULAR SAL~,RIES $23,500 $950 $2,850 $1,821 $1,900 $2,375 $2,933 $3,263 $935 $1,017 $17,142 $17,142 $6,358 73%
5010 PART ~rlME SAi~,RiES $8,5(30 $387 $1,567 $622 $563 $610 $493 $857 $642 $568 $6,308 $6,308 $2,192 74%
5030 FRINGE BENEFITS $9,750 $813 $813 $813 $813 $813 $813 $813 $813 $813 $7,313 $7,313 $2,438 75%
TOTAL PERSONNEL $41,750 $2,150 $6,229 $3,255 $3,278 $3,798 $3,338 $4,932 $2,389 $2,397 $30,762 $30,762 $10,988 74%
OPERATIONS
5100 TRAVEL & MEETINGS $1,600 $262 $1,338 16%
Literacy Meetings $0 $13 $225 $24 $262
$0
Southern Califomia Libra~ Literacy Network Conference $0
Adult Learner Conference $0
CLA Conference
5105 MILEAGE $380 $103 $106 $21 $230 $230 $150 61%
5160 MEMBERSHIP DUES $180 $100 $80 56%
Califomia Literacy $80 $0
SCLLN $100 $100 $100
5200 MAINTENANCE/OPER $1,400 $861 $539 62%
Office Supplies $1,300 $429 $100 $49 $578 $722 0%
Families for Literacy Curriculum Materials $1
Literacy Ce~ebration $151 $151
Books/Materials $500 $0 $500 0%
Tutor Inservice $200 $34 $37 $60 $132
5300 CONTRACT SERVICES $2,930 $2,930 0%
Tutor Training $2,500 $100 $600 $700 $700 $1,800 28%
TOTAL LIBRARY BUDGET $48,240 $2,150 $5,671 $3,255 $3,889 $3,941 $3,438 $5,626 $2,449 $2,497 $32,916 $32,916 $15~944 68%
FAMILIES FOR LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR TOTALS SPENT PER FUNDS % % OF
308 602 2001/2002 CATEGORY REMAINING SPENT YEAR
PERSONNEL 75%
5000 REGULAR SALARIES $8,680 $633 $950 $633 $633 $633 $633 $623 $180 $180 $5,100 $5,100 $3,580 59%
5010 PART TIME SALARIES $18,630 $611 $1,533 $1,086 $958 $997 $895 $1,278 $1,252 $960 $9,471 $9,471 $9,159 51%
5030 FRINGE BENEFITS $3,580 $296 $298 $298 $298 $298 $298 $298 $298 $298 $2,685 $2,685 $895 75%
TOTAL PERSONNEL $36,890 $1,443 $2,782 $2,018 $1,890 $1,928 $1,626 $2,199 $1,731 $1,439 $17,256 $17,956 $13,634
OPERATIONS
5100 TRAVEL & MEETINGS $500 $0 $0 $500 0%
Literacy Meetings $0 $0
5200 MAINTENANCE/OPER $500 $31 $469
Office Supplies $200 $0 $200
Families for Literacy Cur~culum Materials $100 $0 $100 0%
Books/Materials $100 $0 $100 0%
FFL S~or~imes $100 $31 $31 $69 0%
TOTAL LIBRARY BUDGET $31,890 $1,443 $2,782 $2,018 $1,890 $1,928 $1,826 $2,199 $1,731 $1,470 $17,286 $17,286 $14,604 54%
i ,ibr-a- Y-Sp ce Sq.andFt.shelvingSUmmary with F & E [
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
1 CHILDREN'S LIBRARY 3,735
"BACK TO BASICS" LEARNING CENTER 376
Bulletin Board 1 0 0
Chair, Juvenile 8 0 0
16~w x 16"d x 16-18"h
Chair, Technology Workstation 6 0 0
21 ~ x 21"d
Clock 1 0 0
Wall-mounted
Computer, Public Desktop 6 0 0
CPU, w/monitor, keyboard & mouse
Dictionary Stand 1 10 10
24"w x 14"d x 43"h w/3 shelves
Printer, Ink-Jet (B&W) 3 0 0
Table, Juvenile 2 80 160
60'w x 30"d x 27"h (4 Person)
Technology Carrel 3 50 150
61"w x 30"d {2 Person) sit,own w/power & data management
Waste Basket 2 4 8
13"w x 15"d x 15"h
36" Aisle SF 66"H Steel Shelving WI 5 Shelves 4 12 48
3'W x 12"D unit w/end panels & canopy top
450 Homework
CHILDREN'S BROWSING AREA 321
36" Aisle DF 58"H Bookstore Display Shelving 2 27 54
3'W x 36"D w/10 angled shelves
450 Video Cassette
36" Aisle DF 58"H Bookstore Display Shelving 6 27 162
3'W x 36"D w/10 angled shelves
175 New Books {Face Out)
36" Aisle DF 58"H Bookstore Display Shelving 1 27 27
3'W x 36'D w/10 angled shelves
700 DVD
36" Aisle SF 45"H Steel Shelving WI 2 Shelves 2 12 24
3'w x 12'D unit w/end panels & canopy top
238 Media Kit (Audio Cassette W/Book)
36" Aisle SF 58"H Bookstore Display Shelving 1 21 21
3'W x 20'D wi5 angled shelves
300 Audio Book CD (CD ROM)
Libri$ DESIGN Building Program Victoria Gardens Library for the Pedorrning Arts
Report Printed on: 4/5/2092 Page 1 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
CHILDREN'S BROWSING AREA 321
36" Aisle SF 58"H Bookstore Display Shelving 1 21 21
3'w x 20"D wi5 angled shelves
300 Aadio Compact Disc (CD)
36" Aisle SF 66"H Steel Shelving WI 5 Shelves 1 12 12
3'W x 12'D unit w/end panels & canopy top
125 Audio Book Cassette
CHILDREN'S ENTRANCE (INTERIOR) N/A
Art Print 1 0 0
Framed
Bulletin Board 1 0 0
Case, In-Wall Display 1 0 0
Custom built-in, 60"w x 18'd x 72"h, w/li¢ling & glass doors
Rack, Literature Display Handout 1 0 0
Wail-mounted
Sign, Announcement 1 0 0
Wall-hung
CHILDREN'S ON-LINE PUBLIC ACCESS CATALOG (OPAC) 240
~h~r;~-h ~[(~ Workstation 8 0 0
21 'w x 21"d
Computer, Public Desktop 8 0 0
CPU, mouse & keyboard, w/15" flat plasma monitor
Technology Counter 8 30 240
41"w x 30"d (1 Person) sit,own - against wall w/power & data management
Waste Basket 1 0 0
13"w x 15"d x 15"h
CHILDREN'S PROGRAM AREA 442
AVrr~chnology Equipment Cart, Large 1 15 15
32"w x 24'd x 44"h
Cabinets, Above Counter (Lockable) 9 0 0
1 linear foot x 24"d
Cabinets, Below Counter (Lockable) 6 0 0
I linear foot x 24"d
Cabinets, Full Height (Lockable) 3 5 15
1 linear foot x 24"d
CD/Cassette Tape Player 1 0 0
17"w x lO"d x 7"h
Chair, Child's Stacking 24 0 0
14"w x 14'd
Chair, Rocking 1 20 20
20"w x 31"d
Children's Craft Counter 1 40 40
6'w x 30"d - against wall
Clock 1 0 0
Wall-mounted
A LibrisDE$1GN Building Program Victoria Gardens Libra~yfor the Performing Arts
Rcpor~ PHntcd om 4/$/~002 Page 2 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
CHILDREN'S PROGRAM AREA 442
Cushion, Floor 40 10 280
16'w x 16"d
Projection Screen, Wall Mounted 1 0 0
Front projection
Projector, Ceiling Mounted 1 0 0
17"w x 16"d x 7"h - AV & computer, LCD to DLP
Puppet Theater 1 50 50
5'w x 7'd
Sign, Announcement 1 0 0
Free standing
Sink 1 18 18
36"w x 24"d - In counter
Table, Meeting Boom 6 0
60"w x 24'd x 29"h -folding
TV Monitor, 32" 1 0 0
36"w x 24"d x 27'h
Video Cassette PlayeflRecorder 1 0 0
16'w x 11'd x 4"h
Waste Basket 1 4 4
13"w x 15"d x 15"h
White Board 1 0 0
3' x 6' - erasable marker board
FAMILY REST ROOM N/A
Commode 1 0 0
Rest mom
Diaper Changing Counter 1 0 0
36"w x 18"d
Hand Dryer 1 0 0
12"w x 7"d x 10"h - wall-mounted
Mirror, With Shelf 1 0 0
Above counter
Paper Towel Dispenser 1 0 0
Wall-mounted
Sink And Counter 1 0 0
Rest room
Soap Dispenser 1 0 0
5"w x 4"d x 10"h - Wall-mounted
JUVENILE COLLECTION & SEATING 1,598
Chair, Juvenile 32 0 0
16"w x 16"d x 16-18"h
Table, Juvenile 8 85 680
66"w x 36"d x 27"h (4 Person)
A LibrisDESIGN Building Program Victoria Gardens Libraryfor thePedorming Arts
Repmt Printed on: 41512002 Page 3 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
JUVENILE COLLECTION & SEATING 1,598
36" Ais~e-DF-45"H Steel Shelving W/6 Shelves 1 18 18
3'W x 24"D unit w/end panels & canopy top
350 Children's Spanish Language
36" Aisle DF 66"H Steel Shelving WI '10 Shelves 16 18 288
3'W x 24"D unit w/end panels & canopy top
6,230 Juvenile Fiction
36" Aisle DF 66"H Steel Shelving WI 10 Shelves 25 18 450
3'W x 24'D unit w/end panels & canopy top
9,660 Juvenile Non-Fiction
44" Aisle SF 45"H Magazine Display Shelving WI2 Shelves 3 14 42
3'W x 12"D unit wi flip up sloping shelf & shelf underneath
18 Children's Current Magazines
Paperback SF 66" Shelving Unit WI 5 Divider Shelves 10 12 120
3'W x 12'D unit
1,760 Children's Paperbacks
PARENTING & TEACHERS' COLLECTION & SEATING 108
Chair, Reader's 4 0 0
21"w x 21"d
Table, Reader's 1 90 90
72'w x 36"d x 29"h (4 Person)
36" Aisle DF 84"H Steel Shelving WI 14 Shelves 1 18 18
3'W x 24"D unit w/end panels
330 ParentfTeacher Books
PICTURE BOOKS COLLECTION & SEATING 650
Chair, Child's 12 0 0
14"w x 13"d x 10-16"h
Children's Play Fixture 1 200 200
Children's play and reading structure
Table, Children's Slant Top 2 90 180
78"w x 30"d x 21-26"h (6 Person}
36" Aisle DF 45"H Steel Shelving W/6 Shelves 10 18 180
3'W x 24"0 unit w/end panels & canopy top
3,510 Children's Picture Books
36" Aisle DF 45"H Steel Shelving WI 6 Shelves 5 18 90
3'W x 24'D unit w/end panels & canopy top
1,750 Children's Easy Readers
I CIRCULATION AND SUPPORT SERVICES 2~512
BRANCH MANAGER'S OFFICE 150
Chair, Supervisor's I 0 0
Mid-back mid-quality
Chair, Visitor's 2 15 30
Computer, Staff Desktop 1 0 0
Desktop or floor-mounted CPU, w/monitor, keyboard & mouse
A Libris DESIGN Building Program Victoria Gardens Library for the Performing Arts
Report Printed on: 4/5/2002 Page 4 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
BRANCH MANAGER'S OFFICE 150
Credenza- .... 1 25 25
60"w x 24'd x 30"h
Desk, Branch Manager's 1 65 65
66'w x 36'd
File Cabinet, Vertical (Four Drawer) 1 14 14
18"w x 29"d x 52"h
Shelving, SF 90"h Steel WI 7 Shelves 1 12 12
3'w x 12"d unit
Telephone Handset 1 0 0
Waste Basket 1 4 4
13"w x 15"d x 15"h
White Board 1 0 0
3' x 6' - erasable marker board
CIRCULATION DESK 677
Bar Cod~Reader, Fixed Mount 3 0 0
Book Bin, Depressible 3 0 0
In Circulation Desk
BookTruck 5 10 50
36"w x 24'd
Cash Register 1 0 0
Chair, Task 6 0 0
Low back mid~uality with casters 25"w x 25"d
Clock 1 0 0
Wall-mounted
Computer, Staff Desktop 3 0
Desktop or floor-mounted CPU, w/monitor, keyboard & mouse
Mat, Anti-fatigue 3 0 0
Printer, Receipt 3 0 0
Queuing Space (Per Person) 10 6 60
Security System Gates, Inventory Control 1 75 75
Three gates (two corridors) 83"w x 26"d x 70"h
Self Check-Out Counter 2 30 60
4'w x 30"d - against wall
Self Check-Out Machine 2 0 0
25"w x 29"d x 27'h - counter top unit
Shelving, SF 84"h Steel WI 6 Shelves 6 12 72
3'w x 12"d unit
Telephone Handset 3 0 0
Workstation, Circulation Book Return Desk 3 40 120
3'w x 30'd w/7 behind desk & 3.5' in front
Workstation, Circulation Check-Out Desk 3 80 240
6'w x 30"d w/7' behind desk & 3.5' in front
A Libris DESIGN Building Program Victoria Gardens Library for the Pedormiog Aris
Repo~ Printed on: 4/5/2002 Page 5 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
COMPUTER/TELECOMMUNICATIONS ROOM 187
Box, Cardboard 6 4 24
In transition or storage
Chair, Technology Workstation Task 1 0 0
Low back mid<iuali~y with casters 25"w x 25'd
Computer Server, Mini (CPU) 1 25 25
Floor-mounted - 24'w x 30"d x 30"h
Console, Computer System 1 0 0
Video monitor & keyboard w/direct connection to server or minicomputer
DSUlCSU Telecommunications Device 1 0 0
§"w x 12"d x 3'h - Connects computer system to telephone system
Fire Extinguisher, Halon 1 0 0
Hand-held, wall-hung unit
Printer, Pin / Tractor Feed W/Stand 1 20 20
28'w x 20"d x 8"h w/stand 32"w x 22"d x30"h on wheels
Rack, Computer I Communications Equipment 2 30 60
36"wx 24"d x 60"h
Router/Switch 1 0 0
Rack-mounted - 8"w x 20'd x 24"h
Safe, Data / Tape Carrier 1 0 0
Portable & fire Proof - 18"w x 18"d x 18"h
Server, Desktop I Rack Mount 1 0 0
8'w x 20"d x 24'h
Tape Drive, External DAT I Cartridge Tape 1 0 0
Telecommunications Backboard 1 28 28
8'w x 8'h wall-mounted tim-rated plywood
Telecommunications Equipment]Hub/Multiplexer 1 0 0
Rack mounted or desktop
Telephone Handset 1 0 0
Uninterruptible Power Supply (UPS), Single Device 1 0 0
Desktop or Rack-mounted
Workstation, Computer Technician's Counter 1 30 30
4'w x 30"d - against wall
CUSTOMER SERVICE CONFERENCE ROOM 164
Chair, Conference Room 6 0 0
At conference table - 26"w x 28"d
Clock 1 0 0
Wall-mounted
Presentation Center 1 0 0
48"w x 36"h w/marker board, tack board, & flip chart
Table, Conference 1 160 160
72"w x 36"d x 29"h (4 to 6 Pemon)
Waste Basket 1 4 4
13'w x 15"d x 15"h
Libri$ DESIGN Building Program Victoria Gardens Library for the Pedorming Arts
Report Printed on: 4/5/2002 Page 6 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
STAFF COPY & COMMUNICATIONS CENTER 189
Bulleti~ ~oar-d 1 0 0
Cabinets, Above Counter (Lockable) 6 0 0
1 linear foot x 24" d
Cabinets, Below Counter (Lockable) 6 0 0
1 linear foot x 24' d
Copier, B&W Freestanding 1 50 50
Floor unit w/collator & enlarger 60"w x 30"d x 40"h
FAX Machine, Desktop 1 0 0
30"w x 17"d x 21"h
Paper Sorter & Storage 1 80 80
Stand alone unit
Preparation Counter 1 40 40
6'w x 30"d - against wall
Recycling Bin 1 15 15
Stapler, Electronic Binding 1 0 0
10"h x 4"w x 9"1
Waste Basket 1 4 4
13"wx 15"d x 15"h
STAFF WORKROOM 1,145
Bar Code Reader, Hand-Held 4 0 0
Book Bin, Depressible 3 20 60
BookTruck 10 10 100
36"w x 24'd
Bulletin Board 1 0 0
Cabinets, Above Counter 27 0 0
1 linear foot x 24"d
Cabinets, Below Counter 10 0 0
1 linear foot x 24'd
Chair, Task 9 0 0
Low back mid~uality with casters 25'w x 25"d
Clock 1 0 0
Wall-mounted
Computer, Staff Desktop 9 0 0
Desktop or floor-mounted CPU, w/monitor, keyboard & mouse
File Cabinet, Vertical {Four Drawer) 2 14 28
18"w x 29"d x 52'h
First Aid Kit 1 0 0
10"w x 3"d x 10"h - Wall-mounted
Flat File 1 40 40
54"w x 42"d x 36"h -10 drawers for posters, maps, paper
In & Out Board 1 0 0
Staff location
Key Cabinet 1 0 0
12"wx 5"d x 16"h
A Libri$ DESIGN Building Program Victoria Gardens LibraP/for the Performing Arts
Repor~ Printed on: 4/5/2002 Page 7 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
STAFF WORKROOM 1,145
Label Maker 1 0 0
5'wx 8'd x 4'h
Mail Boxes, Staff 1 30 30
72"w x 16'd x 32'h - 24 slots per unit w/counter
Paper Cutter 1 0 0
Paper Towel Dispenser 1 0 0
Wall-mounted
Printer, Laser (B&W) 1 0 0
Printer, Laser (Color) 1 0 0
Re.cycling Bin 1 15 15
Safe, Floor 1 0 0
12'wx 14"d x 21"h
Security System Desensitizer/Resensitizer 1 0 0
Counter unit w/audible signal 20"w x 18'd x 7.5"h AC
Shelving, SF 66"h Steel WI 5 Shelves 6 12 72
3'w x 12"d unit
Shelving, SF 90"h Steel WI 7 Shelves 8 12 96
3'w x 12"d unit
Sink 1 18 18
36'w x 24"d - In counter
Soap Dispenser 1 0 0
5'w x 4'd x 10*h - Wall-mounted
Telephone Central Station 1 0 0
Telephone Handset 9 0 0
Typewriter Stand 1 20 20
Typewriter, Electric 1 0 0
22'w x 18"d x 8'h
Waste Basket 4 4 16
13"wx 15"dx 15"h
White Board 1 0 0
3' x 6' - erasable marker board
Workstation, Children's Counter 1 55 55
8'w x 30'd - against wall
Workstation, Children's Office System 2 50 100
6' x 8' modular panels 60"h, U-shaped work surface 30"d w/keyboard tray, 1
overhead storage cabinet, task light, & 1 file pedestal
Workstation, Circulation Check-In Counter 2 40 80
6'w x 30'd - against wall
Workstation, Clerical Office System 4 40 160
5' x 8' modular panels 60'h, U-shaped work surface 30"d w/keyboard tray, t
overhead storage cabinet, task light, & 1 tile pedestal
Workstation, Mending Counter 1 35 35
5'w x 30"d - against wall
Workstation, Reference Office System 3 50 150
6' x 8' modular panels 60"h, U-shaped work sudace 30'd w/keyboard tray, 1
overhead storage cabinet, task light, & 1 file pedestal
A LibrisDESIGN Building Program Victoria Gardens LibraP/for the Performing Arts
Report Printed on: 4/5/2002 Page 8 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
STAFF WORKROOM 1,145
Workstation, Sorting Counter 1 70 70
10'w x 30'd - against wall
1 FAMILY LITERACY CENTER 55~4
LITERACY COLLECTION & SEATING 236
Chair, Reader's 8 0 0
21'w x 21"ci
Chair, Task 1 0 0
Low back mid,quality with casters 25"w x 25'd
Table, Reader's 2 80 160
60"w x 36"d x 29"h (4 Person)
Workstation, Literacy Office System 1 40 40
5' x 8' modular panels 60"h, U-shaped work surface 30'd w/keyboard tray, 1
overhead storage cabinet, task light, & 1 file pedestal
36" Aisle SF 90"H Steel Shelving WI 7 Shelves 3 12 36
3'W x t2"D unit w/end panels
1,050 Literacy
LITERACY OFFICE 178
Chair, Professional's 2 0 0
Low back high quality with casters
Chair, Visitor's 2 15 30
File Cabinet, Vertical (Four Drawer) 2 14 28
18"w x 29"d x 52"h
Shelving, SF 84"h Steel WI 6 Shelves 3 12 36
3'w x 12"d unit
Waste Basket 1 4 4
13"w x 15'd x 15"h
Workstation, Literacy Office System 2 40 80
5' x 8' modular panels 60"h, U-shaped work surface 30"d w/keyboard tray, 1
overhead storage cabinet, task light, & 1 file pedestal ~7-'~ c~.~o/~ ~f.~ ~--~,.~
LITERACY STUDY/TUTORING ROOM A 70
Chair, Reader's 2 0 0
21"w x 21"d
Literacy Tutoring Counter 1 65 65
9'w x 30"d (2 Person)- against walt
Waste Basket 1 5 5
13"w x 15"d x 15"h
White Board 1 0 0
3 x 4 - erasable marker board
LITERACY STUDY/TUTORING ROOM B 70
Chair, Reader's 2 0 0
21"w x 21'd
Literacy Tutoring Counter 1 66 66
9'w x 30"d (2 Person)- against wall
A Libris DESIGN Building Program Victoria Gardens Library for the Performing Arts
Report Printed on: 4/5/2002 Page 9 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
LITERACY STUDY/TUTORING ROOM B 70
Waste Basket 1 4 4
13~w x 15"d x 15"h
White Board 1 0 0
3' x 4' - erasable marker board
1 FICTION COLLECTION 540
FICTION COLLECTION & SEATING 540
Stool, Kick-Step 4 0 0
36" Aisle DF 66"H Steel Shelving WI 10 Shelves 3 18 54
3'W x 24"D unit w/end panels & canopy top
714 Large Print
36" Aisle DF 90"H Steel Shelving WI t4 Shelves 18 18 324
3'W x 24"D unit w/end panels
6,000 Fiction
36" Aisle DF 90"H Steel Shelving W/14 Shelves 5 18 90
3'W x 24"D unit w/end panels
1,400 Mysteries
36" Aisle DF 90"H Steel Shelving WI 14 Shelves 4 18 72
3'W x 24"D unit w/end panels
1,013 Science Fiction & Fantasy
I INFORMATION SERVICES 2~200
COPY CENTER 193
Cab~n;'tSl AbOve Counter (Lockable) 8 0 0
1 linear foot x 24"d
Cabinets, Below Counter (Lockable) 6 g 0
1 linear foot x 24"d
Change Machine (Bill & Coin) 1 15 15
Wall-mounted, 12"w x 15"d x 22"h
Clock 1 0 0
Wall-mounted
Copier, B&W Freestanding 1 50 50
Floor unit w/collator & enlarger 60"w x 30"d x 40"h
Copier, Color Freestanding 1 50 50
Floor unit w/collator & enlarger 60"w x 30"d x 40"h
FAX Machine, Desktop Card-Operated 1 0 0
18"w x 17"d x 13"h
Preparation Counter 1 55 55
6'w x 30"d - against wall
Recycling Bin 1 15 15
Vendor Card EncodeflDispenser 1 0 0
Wall-mount
Waste Basket 2 4 8
13'wx 15'd x 15"h
A Librls DESIGN Building Program Victoria Gardens Library for the Pen'orming Arts
Report Printed on: 4/5/2002 Page 10 of 20
LIBRARY DIVISION
MBRARYSPACE NAME UNiT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
ON-LINE PUBLIC ACCESS CATALOG (OPAC) 661
Chair, Technology Workstation Task 13 0 0
Low back mid<luality with casters 25"w x 25"d
Computer, Public Desktop 21 0 0
CPU, w/monitor, keyboard & mouse
Printer, Laser (B&W) 2 0 0
Technology Carrel 8 30 240
36"w x 30"d (1 Person) stand-up w/power & data management
Technology Carrel, Adjustable (Manual) Height 1 45 45
51'w x 30'd x 22' - 50"h (1 Person) w/power & data management
Technology Counter 12 30 360
41"w x 30"d (1 Person) sit,own - against wall w/power & data management
Waste Basket 4 4 16
13"w x 15'd x 15"h
PUBLIC INFORMATION AND REFERENCE DESK 500
~hair, Task 4 0 0
Low back mid-quality with casters 25"w x 25"d
Computer, Staff Desktop 3 0 0
Desktop or floor-mounted CPU, w/monitor, keyboard & mouse
FAX Machine, Desktop 1 0 0
30'w x 17"d x 21"h
File Cabinet, Lateral (Two Drawer) 2 20 40
36"w x 18"d x 28"h
Printer, Laser (B&W) 1 0 0
Queuing Space (Per Person) 6 6 36
Telephone Handset 3 0 0
Waste Basket 2 4 8
13"w x 15"d x 15"h
Workstation, Reference Desk 4 80 320
6'w x 30"d w/7' behind desk & 3.5' in front
36" Aisle SF 45"H Steel Shelving WI 3 Shelves 4 12 48
3'W x 12"D unit w/end panels & canopy top
216 Ready Reference
36" Aisle SF 45"H Steel Shelving WI 3 Shelves 4 12 48
3'W x 12'D unit w/end panels & canopy top
216 Ready Reference, Telephone/Internet
REFERENCE COLLECTION & SEATING 536
Atlas case 1 25 25
31"w x 25"d x 43'h w/5 shelves
Atlas Case, Child's 1 25 25
32"w x 21"d x 34'h w/4 shelves
Chair, Reader's 8 0 0
21'w x21"d
Dictionary Stand 1 10 10
24"w x 14"d x 43"h w/3 shelves
A Libris DESIGN Building Program Victoria Gardens Library for the Performing Arts
Report ~nted on: 4/5/200: Page 11 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNiT UNiT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
REFERENCE COLLECTION & SEATING 536
Dictionary Stand, Child's 1 12 12
24"w x 14"d x 35"h w! 2 shelves
File Cabinet, Lateral (Four Drawer) 2 20 40
36"w x 18'd x 52"h
Stool, Kick-Step 6 0 0
Table, Reader's 2 100 200
72"w x 48"d x 29"h (4 Person)
Waste Basket 2 4 8
13"w x 15"d x 15"h
36" Aisle DF 90"H Steel Shelving WI 12 Shelves 11 18 198
3'w x 24'D unit w/end panels
2,200 Reference
36" Aisle DF 90"H Steel Shelving WI 12 Shelves 1 18 18
3'W x 24"D unit w/end panels
100 Reference(Encyclopedias, Directories, Etc.)
STUDYFFUTORINC ROOM A IS$
Chair, Gr°-up-Study z~---.6' 0 0
At table or counter - 21"w x 21"d
/
Table, Group Study 1 155 155
66'w x 36"d x 29'h (4 Person)
White Board 1 0 0
3' x 6' - erasable marker board
STUDY/TUTORING ROOM B 155
Chair, Group Study 4 0 0
At table or counter - 21'w x 21 "d
Table, Group Study 1 155 155
66"w x 36"d x 29"h (4 Person)
White Board 1 0 0
3' x 4' - erasable marker board
l LIBRARY ENTRANCE 808
FRIENDS' BOOK STORAGE & WORKROOM 283
Book Truck 2 10 20
36'w x 24"d
Box, Cardboard 8 4 32
In transition or storage
Chair, Task 2 0 0
Low back mid~uality with castem 25"w x 25"d
Shelving, SF 90"h Steel WI 7 Shelves 8 12 96
3'w x 12"d unit
Table, Work 1 80 80
60'w x 36'd x 29'h (1 to 2 Person
Telephone Handset 1 0 0
A LibrisDESIGN SuildJng Program Victoria Gardens Libraryfor the Performing Arls
Repori Printed on: 4/5/2002 Page 12 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNiT EXTENDED SPACE DIVISION
Furniture and Equipment QT¥ Sq. Ft, Sq, Ft, Sq. Ft. Sq. Ft.
FRIENDS' BOOK STORAGE & WORKROOM 283
Work~taiio~i Frien-ds' Work Counter 1 55 55
8'w x 30"d * against wall
FRIENDS' BOOKSTORE 525
Book Display Bin 1 50 50
24'd x 42'w x 34'h w/2 bins
Bulletin Board 1 0 0
Case, In-Wall Display 2 0 0
Custom built-in, 60'w x 18"d x 72"h, w/liglting & glass doors
Chair, Task 1 0 0
Low back mid~uality with casters 25"w x 25"d
Shelving, DF 58"h Bookstore Display 6 30 180
42" aisles - 3'w x 36"d wi10 angled shelves, wood
Shelving, SF 84"h Steel WI 6 Shelves 20 12 240
3'wx 12"d unit
Workstation, Bookstore Service Counter 1 55 55
5'w x 30"d w/5' behind desk & 3,5' in front
PUBLIC ENTRANCE & LOBBY N/A
Bulletin Board 1 0 0
Case, In-Wall Display 1 0 0
Custom built-in, 60"w x 18"d x 72"h, w/liglling & glass doors
Directory 1 0 0
Wall-mounted w/changeable letters - 36' x 24'
Donor Recognition Wall 1 0 0
Drinking Fountain 2 0 0
18'w x 19"d x 24"h - Built-in
People Counter, Electronic Eye 1 0 0
Plaque, Dedication 1 0 0
Rack, Literature Display Handout 1 0 0
Wall-mounted
Sign, Announcement 1 0 0
Wall-hung
PUBLIC REST ROOMS N/A
Commode 7 0 0
Rest room
Diaper Changing Counter 2 0 0
36"w x 18'd
Hand Dryer 2 0 0
12"w x 7'd x 10"h - wall-mounted
Mirror, With Shelf 2 0 0
Above counter
Paper Towel Dispenser 2 0 0
Wall-mounted
Sink And Counter 4 0 0
Rest room
A Libris DESIGN Building Program Victoria Gardens Library for the Performing Arts
Report Printed on: 4/5/2002 Page 13 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
PUBLIC REST ROOMS N/A
SoapDiSpenser 4 0 0
5"w x 4'd x 10"h - Wall-mounted
Stall 7 0 0
Rest room
Urinal 2 0 0
1 NEW BOOK DISPLAY AREA 821
BROWSING COLLECTION & SEATING 821
Computer, OPAC Desktop 2 0 0
CPU, w/monitor, keyboard & mouse
Technology Carrel 2 30 60
36"w x 30"d {1 Person) stand-up w/power & data management
36" Aisle DF 58"H Bookstore Display Shelving 3 27 81
3'W x 36"D wi10 angled shelves
2,100 Audio Compact Disc (CD)
36" Aisle DF 58"H Bookstore Display Shelving 2 27 54
3'W x 36"D wi10 angled shelves
1,400 DVD
36" Aisle DF 58"H Bookstore Display Shelving 10 27 270
3'W x 36'D wi10 angled shelves
1,200 Browsing
36" Aisle DF $8"H Bookstore Display Shelving 2 27 54
3'W x 36"D wi10 angled shelves
450 CD-ROM
36" Aisle DF 58"H Bookstore Display Shelving 1 27 27
3'W x 36"D wi10 angled shelves
750 Audio Book CD {CD ROM)
36" Aisle DF 58"H Bookstore Display Shelving 3 27 81
3'W x 36"D wi10 angled shelves
900 Video Cassette
36" Aisle DF 58"H Bookstore Display Shelving 2 27 54
3'W x 36'D w/10 angled shelves
600 Audio Book Cassette
Paperback "Spinner" WI 4 Rotor Towers 2 70 140
Four 6 Tier Rotor Towers
743 Paperbacks
1 NON FICTION COLLECTION 1~958
NON-FICTION COLLECTION & SEATING 1,958
carrel,- Re-ader'~Wood 6 35 210
42'w x 30"d (1 Pemon) w/power & data management & task light
Chair, Reader's 22 0 0
21"w x 21"d
Chair, Technology Workstation 2 0 0
21"w x 21"d
A UbrisDE$1GN Building Program Victoria Gardens Libraryfor the Performing Arts
P. eporl Printed oil; 4/5/2002 Page 14 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Et. Sq. Ft. Sq. Ft. Sq. Ft.
NON-FICTION COLLECTION & SEATING 1,958
-C0mp~t;'~ P~C Desktop 6 0 0
CPU, w/monitor, keyboard & mouse
Stool, Kick-Step 4 0 0
Table, Reader's 4 90 360
72'w x 36"d x 29"h (4 Person)
Technology Carrel 2 40 80
41"w x 30'd (1 Person) sit<Jown w/power & data management
Technology Counter 4 20 80
36"w x 30"d (1 Person) stand-up - against wall w/power & data management
Waste Basket 1 4 4
13"w x 15'd x 15"h
36" Aisle DF g0"H Steel Shelving WI 14 Shelves 60 18 1,080
3'W x 24"D unit w/end panels
20,160 Non-Fiction
36" Aisle DF 90"H Steel Shelving WI 14 Shelves 8 18 144
3'w x 24"D unit w/end panels
2,640 Performing And Visual Arts Books
1 TECHNOLOGY CENTER 609
COMPUTER TRAINING CENTER 609
Chai~{ Technology workstation 21 0 0
21"w x 21"d
Computer, Public Desktop 21 0 0
CPU, mouse & keyboard, w/15" flat plasma monitor
Computer, Staff Desktop 1 0 0
Desktop or floor-mounted CPU, w/monitor, keyboard & mouse
instructor's Station, Systems Furniture 1 60 60
36'w x 30"d (1 Person) - sit<lown w/power & data management
Printer, Laser (B&W) 3 0 0
Projection Screen, Motorized Ceiling 1 0 0
Front projection
Projector, Ceiling Mounted 1 0 0
17'w x 16"d x 7"h - AV & computer, LCD to DLP
Technology Carrel, Adjustable (Manual) Height 1 45 45
51'w x 30"d x 22" - 50"h {1 Person) w/powe' & data management
Technology Training Table, Computer Lab 10 50 500
72"w x 30"d (2 Person) sit-down
Telephone Handset 1 0 0
Waste Basket 1 4 4
13"wx 15'd x 15"h
White Board 1 0 0
4' x 10' - erasable marker board
A Llbrls DESIGN Building Program Victoria Gardens Library for the Performing Aris
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
1 TEEN AREA 973
TEEN GROUP STUDY ROOM 179
Chair, Group Study 6 0 0
At table or counter - 21"w x 21"d
Clock 1 0 0
Wall-mounted
Table, Group Study 1 175 175
72"w x 48'd x 29'h (6 Person)
Waste Basket 1 4 4
13"w x 15"d x 15"h
White Board 1 0 0
3' x 6' - erasable marker board
YOUNG ADULT COLLECTION & SEATING 794
Boot~ 3 135 405
Restaurant Style Booth Seating
Chair, Reader's 12 0 0
21"w x 21"d
Computer, OPAC Desktop 2 0 0
CPU, w/monitor, keyboard & mouse
Computer, Public Desktop 12 0 0
CPU, mouse & keyboard, w/15" fiat plasma monitor
Study Counter 1 55 55
8'w x 30"d - against wall
Table, Reader's 2 80 160
48" diameter x 29"h (4 Person)
Technology Counter 2 20 40
36"w x 30"d {1 Person) stand-up - against wall w/power & data management
36" Aisle SF 66"H Steel Shelving W/5 Shelves 2 12 24
3'W x 12"D unit w/end panels & canopy top
345 Young Adult
36" Aisle SF 66"H Steel Shelving WI 5 Shelves 1 12 12
3'w x 12"D unit w/end panels & canopy top
400 Cliff Notes
44" Aisle SF 66"H Magazine Display Shelving WI3 Shelves 1 14 14
3'W x 12"D unit w/flip up sloping shelf & shelf underneath
9 Young Adult Current Magazines
Paperback SF 66" Shelving Unit WI 5 Divider Shelves 7 12 84
3'w x 12"0 unit
1,200 Young Adult Paperbacks
2 PERIODICALS COLLECTION 53~2
CURRENT MAGAZINE & NEWSPAPER DISPLAY & SEATING 532
Chair, Reader's 12 0 0
21"w x 21'd
A Libris DESIGN Building Program Victoria Gardens Library for the Performing A~ts
Report Printed on: 4/5/2002 Page 16 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
CURRENT MAGAZINE & NEWSPAPER DISPLAY & SEATING 532
Table, Reader's 3 80 240
48" diameter x 29'h (4 Person)
44" Aisle DF 66"H Magazine Display Shelving WI6 Shelves 12 22 264
3'W x 24"D unit w/flip up sloping shelf & shelf underneath
216 Current Magazines
44" Aisle SF 66"H Newspaper Display Shelving WI3 Shelve 2 14 28
3'W x 12"D unit w/fixed sloping shelf
18 Current Newspapers
GENERAL BUILDING SERVICES 1~033
CUSTODIAL SINK & STORAGE ROOM 144
Carpet Cleaning Machine 1 5 5
Cleaning Cart 1 15 15
38"w x 20"d x 38'h
First Aid Kit 1 0 0
10"w x 3"d x 10"h - Wall-mounted
Hand Truck 1 4 4
23"w x 18"d x 51'h
Key Cabinet 1 0 0
12"wx 5"d x 16"h
Mop Bucket 1 4 4
20*w x 18"d - On casters w/mop wringer
Paper Towel Dispenser 1 0 0
Wall-mounted
Shelving, Industrial 4 15 60
SF 36'w x 24"d x 84"h steel w/6 shelves
Sink 1 18 18
36"w x 24'd - In counter
Sink, Mop 1 6 6
Storage Cabinet, Hazardous Materials 1 20 20
43'w x 18"d x 44"h - heavy duty 18 gauge welded steel {NFPA/OSHA)
Tool Box 1 0 0
Vacuum Cleaner, Dry Upright 1 8 8
15'w x 12'd x 42"h
Waste Basket 1 4 4
13"w x 15"d x 15"h
GENERAL LIBRARY STORAGE AND CLOSED BOOKSTACK ~ 474
Box, Cardboard 12 4 48
In transition or storage
Shelving, Industrial 4 15 60
SF 36'w x 24'd x 84"h steel w/6 shelves
Storage Cabinet 2 18 36
36"w x 18'd x 78"h
A Libris DESIGN Building Program Victoria Gardens Libran/for the Performing Arts
Repo~ Printed on: 4/5/2002 Page 17 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNiT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq, Fl, Sq. Ft. Sq. Ft. Sq. Ft.
GENERAL LIBRARY STORAGE AND CLOSED BOOKSTACK STORA 474
~loveable Aisle,, ,,. Compact Shelving DF 90"H Wlln Shelves .~ 33 10 330
3 W x 24 D unit w/carriage and rail I.,~'
vo, F,, /
LOADING- DOcK . ~ N/A
MECHANICAL EQUIPMENT ROOM N/A
STAFF ENTRANCE & LOBBY N/A
Bulletin aoard 1 0 0
Coat & Hat Rack 1 0 0
White Board 1 0 0
3' x 4' - erasable marker board
STAFF LOUNGE 415
B~ullstin Board 2 0 0
Cabinets, Above Counter 6 0 0
q linear foot x 24'd
Cabinets, Below Counter 6 0 0
1 linear foot x 24'd
Cabinets, Full Height 4 § 20
t linear foot x 24'd
(;hair, Caf6 8 0 0
¢1o¢k 1 0 0
Wall-mounted
Coffee MaksrlUrn 1 0 0
Got, Sick Bay 1 40 40
27'w x ?6'd x 1 ?'h - folding
Cutting Roard, Kitchen 1 0 0
22'w x tS'd x
Garbage Bin, Interior
Locker 5 5 25
Unit 12'w x 12"d x 62'h (Three 20"h lockers)
Microwave Oven 1 0 0
30'w x 14'd x 16'h - countertop or under cabinet
Paper Cup Dispenser 1 0 0
3' diameter x JS"h - Wall-mounted
Paper Towel Dispenser 1 0 0
Wall-mounted
Refrigerator 1 20 20
Full-sized - 32'w x 36"d x 68"h w/freezer
Sink 1 18 18
36"w x 24'd - In counter
Soap Dispenser 1 0 0
5"w x 4"d x 10"h - Wall-mounted
Sofa (2 Seat) 1 55 55
56'w x 32"d
A LibrisDESlGN Building Program Victoria Gardens Libra~/for the PefformingAr~s
Report Printed ea: 4/5/2002 Page 18 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Fi. Sq. Ft. Sq. Ft.
STAFF LOUNGE 415
Table, Caf~ 2 65 130
staff (4) - 36" diameter
Table, End 1 12 12
30"w x 30"d x 20"h
Telephone Handset 1 0 0
Vending Machine 2 20 40
40"w x 40"d x 72"h
Workstation, Food Preparation Counter 1 40 40
6'w x 30"d - against wall
STAFF REST ROOMS N/A
Commode 3 0 0
Rest room
Hand Dryer 2 0 0
12'w x 7"d x 10"h - wall-mounted
Mirror 1 0 0
Full length
Mirror, With Shelf 2 0 0
Above counter
Paper Towel Dispenser 2 0 0
Wall-mounted
Sink And Counter 2 0 0
Rest room
Soap Dispenser 2 0 0
5"w x 4"d x 10"h - Wall-mounted
Stall 3 0 0
Rest room
Urinal 1 0 0
QUIET READING ROOM 654
QUIET READING ROOM 654
Carrel, Reader's Wood 4 35 140
42'w x 30"d {1 Person) w/power & data management & task light
Chair, Lounge 4 35 140
36'w x 36"d
Chair, Reader's 14 0 0
21'w x 21"d
Table, End 2 12 24
30"w x 30"d x 20"h
Ts. hie, Reader's 10 35 350
36'w x 30"d x 29"h (1 Person)
Llbrls DESIGN Building Program Victoda Gardens Library for the Peri'ermine Arts
Report Printed on: 4/5/2002 Page 19 of 20
LIBRARY DIVISION
LIBRARY SPACE NAME UNIT UNIT EXTENDED SPACE DIVISION
Furniture and Equipment QTY Sq. Ft. Sq. Ft. Sq. Ft. Sq. Ft.
Net Assignable Square Footage: 16~929
Non-Assignable Square Footage (@ 25%of Gross): 5,643
Gross Square Footage: 22,572
LibrisDESIGN Building Program Victoria Gardens LibraP/for the Performing Arts
Report Printed on: 4/5/2002 Page 20 of 20
WLC/Pitassi
ARCHITECTS
Programming Charette
Rancho Cucamonga Cultural Arts Center
WLC Project No. 02-129.10
Date: April 11, 2002
Time: 8:00 AM to 4:30 PM
Programming Charette Attendees
Suggested All Day Attendees: Suggested Partial Day Attendees:
City of Rancho Cucamonga Project Team City of Rancho Cucamonga Project Team
Kevin McArdle, Project Manager, Community Services Brad Buller, City Planner
Director Pam Easter, Deputy City Manager
Deborah Clark, Library Director Joe O~Neil, City Engineer
Linda Daniels, Redevelopment Agency Director
Robert Karatsu, Library Services Manager
Renee Tobin, Senior Librarian
Dave Moore, Recreation Superintendent
Melissa Morales, Senior Administrative Secretary
Diane O~eal, Program Analyst
Nettle Nielsen, Recreation Supervisor
Susan Sluka, Recreation Coordinator
City Project Consultant Team
Bob Bailey, Arts Consultant, AMS Consulting
Linda Demmers, Library Planner
Steve Pollack, Principal, Auerbach & Associates, Theater Consultants
Mike McMackin, Project Manager, Auerbach & Associates, Theater Consultants
WLC/Pitassi Architectural Team
Larry Wolff, AIA, Principal Architect, Project Director, WLC Architects, Inc.
Peter J. Pitassi, AIA, Library Project Architect, Pitassi Architects, Inc.
George Wiens, AIA, Performing Arts Project Architect, WLC Architects, Inc.
Lisa Cox, Performing Arts Project Manager, WLC Architects, Inc.
Xavier Adrian, Project Manager, WLC Architects, Inc.
David Barton, Thematic Consultant, Summit Design International, LLC
Gordon Hoopes, Thematic Consultant, Summit Design International, LLC
Robert J. Mueting, AIA/ASLA, Principal, Landscape Architect, RJM Design Group
Michael Crose, Principal, C&M Technology, Library Technology
John von Szeliski, AIA, Principal, JVSA Theater Architects
-1-
Programming Charette Agenda
8:00 AM - 8:15 AM Introductions - Kevin McArdle
All Day & Partial
Day Attendees
8:15 AM - 8:30 AM Overview of Current Programming Status
All Day & Partial [] Victoria Gardens Mall & Site - Kevin McArdle
Day Attendees [] Meeting Facility Program - Kevin McArdle
[] Library Program - Deborah Clark
[] Performing Arts Program - Steve Pollack
8:30 AM - 10:15 AM Identify Possible Activities & Events
All Day & Partial Activity and Event Discussion Questions
Day Attendees [] What are the community service objectives?
[] What activities and events should be accommodated in the project? Who are the primary
patrons?
[] What groups and organizations will use the facility and contribute to activities within the
facility?
[] What is the extent, time of occurrence, and duration of anticipated activities?
[] What are the values, preferences, and expectations of community groups that will use the
facility?
[] What facility user characteristics should be emphasized in design?
[] What activities will surround the site?
[~ What facility activities could enhance surrounding retail uses, and vice versa?
[] Are activity and event characteristics stable or likely to change?
10:15 AM - 10:30 AM Break
10:30 AM - Noon Identify Spaces, Environments & Capacities
All Day Attendees [] How many people will be accommodated within the facility, for what purposes, and how
Only frequently?
[] What spaces are needed to support facility users' activities?
[] Will any facility user group or activity require special accommodations?
[] What is the estimated size or capacity for each major facility space and support area?
[] What type of environmental settings will best meet and support proposed activities and events?
[] What is the potential for shared and multi-use space?
Noon - 12:30 PM Box Lunch Served
All Day & Partial
Day Attendees
12:30 PM - 1:00 PM Half-time Summary
All Day & Partial
Day Attendees
-3-
1:00 PM - 2:30 PM Identify Ideal Enclosures, Forms & Features
All Day Attendees [] What are possible facility forms, features, and structural design concepts?
Only [,3 What forms and features are justified by proposed activity or function?
[] What characteristics, images, and identities are most appropriate for further development?
[] What general furnishing, fixtures, and equipment, fixed or mobile, does each facility space
require?
[] What are the desirable media, communication, and information system features?
[] What are the required information displays?
2:30 PM - 2:45 PM Break
2:45 PM - 4:00 PM Identify Candidate
All Day & Partial FunctionaIConfigurations & Relationships
Day Attendees [] Given existing restraints and opportunities, what design concepts are possible?
[] What site and master plan concepts pose significant options to best achieve project objectives?
[] What equipment and material must be transported to and within the facility?
[] How will equipment and material be transported, and what is the frequency of such movements?
[] What considerations should be made for temperature, wind, noise, and climatic conditions?
[] What are the best circulation patterns for public, staff, and material flow?
[] What special safety and security measures are necessary?
4:00 PM -4:30 PM Create Facility Program Synopsis
All Day & Partial [] What community life characteristics should be emphasized in the project?
Day Attendees [] What ideas, elements, and methods best meet community service objectives?
[] What concepts best correspond to facility users' expectations and requirements?
[] How soon might it be necessary to modify or expand the facility?
[] What events would most probably lead to this requirement?
[] How do the proposed facility schemes account for this possibility?
[] What are the possible approaches for exterior facility design images, themes, details, and
accents?
[] What are the possible approaches for interior spatial forms, design images, themes, and patterns?
[] How should the site be planned to achieve quality outdoor public space and landscaping?
4:30 PM Discussion & I~rap-up
-4-
DATE: April 11, 2002
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF REQUEST TO CLOSE 4 HOURS FOR IN-SERVICE TRAININ~
ON FRIDAY TO BE SELECTED
RECOMMENDATION
That the Board approve closing the library on Friday, on a date to be selected in April or May,
from 10 a.m. to 2 p.m., allowing Library Staff to conduct a 4 hour in-service training session for
full and part time employees.
BACKGROUND/ANALYSIS
Since 1998, the Library Board has approved the concept of closing two days during the fiscal
year to conduct in-service training for full and part time employees.
This year, Staff recommends the Board allow scheduling of a four hour in-service to conduct
staff studies in support of the grant application for Proposition 14 funds.
This session will allow staff to respond to the proposed building program and will ultimately
strengthen the Needs Assessment portion of the grant application. Linda Demmers, Library
Consultant, recommends a staff session to follow up on the building program for the Victoria
Gardens Library. Due to the application deadline of June 14, staff recommends this in-service
take place in late April or eady May. A minimum of two weeks posting notice will be given.
As in the past, Friday is the day recommended for in-service training. Mornings remain our
lowest circulation timeframe. However, because of the popular "2 for 1" video program, we are
recommending the in-service be limited to 4 hours. Under this recommendation, the following
service would be offered:
9 a.m. - 1 p.m. In-service
2 p.m. - 6 p.m. Regular service and open hours
The content of this year's program will consist of staff input on potential new branch services
and Divisional Meetings.
FISCAL IMPACT
None.
~'~ p;ctfully submitted. /'~ ,-.,
Deborah Kay~i~ra ~"[~ct~-~-"
-2-
THE STREET JOURNAL.
Bringing Back Those Books --- This Collection Agency Does Fine Work -- Rounding
Up Recalcitrant Library Users
Wall Street Journal; New York; Dec 14, 1999; By Sarah Lueck;
Sic:561440
Edition: Eastern edition
Start Page: B, 1:2
ISSN: 00999660
Subject Terms: Collection services
Libraries
Companies: Unique Management Services In¢Sic:561440
Abstract:
............... ~-~ ......... in/n" balance of $88 50," the 25-year-old tells a woman (n. Munc!e, ,,
I m c,,at.n,g,, to remlno yuu ~uuu. yc,u. ,~,,,,~ ~ .
~ . ' take care of that as soon as possible to avoid the possibility of credit reporOng,
Her em Io er, Unique Management Services Inc., says it is the only collection agency in the country that
, P !Y.~-,__:--,, ,.,,, overdue librare books and fines Ils business is booming as local Ilbran.an..s, s.q,ueezed by
tight budgets and rising material costs, grow increasingly willing to use forceful tactics on recatcirrem oorrowers.
· '.. ' lots of new ways to deal with patrons in arrears. In Columbia, Tenn., the Maury County
~bu~li~eLsi~ra~/~r~ncgently announce~ p/ans to publish the names of its top 25 ~offenders" in an upcoming
news a er ad, director Elizabeth Pelts says. The announcement alone shamed people into returning more than
450 SbP~aoP~s and writing $400 in "guilty conscience checks,' Ms. Polls says.
Full Text:
Copyright Dow Jones & Company Inc Dec 14, 1999
JEFFERSONVILLE, IND. -- As night falls in this tiny town, Julie Wannamaker settles into her office
cubicle, switches on her computer and goes to work prodding people to pay off old debts.
"I'm calling to remind you about your remaining balance of $88.50," the 25-year-old tells a woman in
Muncie, Ind. "You'll want to step in and take care of that as soon as possible to avoid the possibility of
credit reporting, M . Wannamaker says, the threat veiled in her sugary Southern accent. "Thanks very
much?~
If this Baptist seminary student sounds gentler than the average repo man, that's because she represents
people for whom getting pushy usually means shushing a noisy patron: librarians.
Her employer, Unique Management Services Inc., says it is the only collection agency in the country
that focuses exclusively on overdue library books and fines. Its business is booming as local librarians,
squeezed by tight budgets and rising material costs, grow increasingly willing to use forceful tactics on
recalcitrant borrowers.
"If you're losing 10% of your collection, you could be talking $1 million. You can't just let that go
walking away," says Tamara Filbert, head of circulation at the public library in Cedar Rapids, Iowa,
one of 250 libraries that have hired Unique to dun overdue borrowers.
Libraries are trying lots of new ways to deal with patrons in arrears. In Columbia, Tenn., the Maury
County Public Library recently announced plans to publish the names of its top 25 "offenders" in an
upcoming newspaper ad, director Elizabeth Pelts says. The announcement alone shamed people into
returning more than 450 books and writing $400-m guilty conscience checks, Ms. Pelts says.
In Westland, Mich., the public library turns tardy patrons over to the city police if its own notices don't
't
work· First, a letter is sent on police department stationery, and those who don respond can be
charged with misdemeanor theft, which carries penalties of up to 90 days in jail and a $500 fine·
No one's been put behind bars yet, but about 300 such citations have been issued, says Joe Burchi!l, a
· eo le who return books have been ordered to pay $100 in court costs
hbrary spokes.man So ~; p p .............. :~ -~,~" Mr. B chill says. "But business is
addition to their fines. "Libraries are traalnonmly nm tu,ml6 pm,~, tlr
business."
And libraries can be good business -- or so Unique co-owners Lyle Stucki and Charlie Gary thought
when they were running a general collection agency together in the early 1990s. After helping a library
in Bedford, Ind., retrieve its overdue books and fines, they decided in 1994 to focus on that market
niche.
They soon discovered that librarians worry that arm-twisting tactics could alienate patrons. "The
circulation staff is so fearful that these people are going to run into the library and yell at them or come
in with a gun or something," Mr. Stucki says.
So he and Mr. Gary developed what they call a "gentle nudge" approach to motivating procrastinators.
"Our philosophy is to treat people the way we like to be treated, all the time, no matter what," Mr.
Stucki tells a prospective client on the phone. He's a leader of his local Mormon church, and hanging
on his office wall is a framed copy of the Golden Rule·
He says Unique's third-party status offers libraries added credibility and clout. "People just feel like,
hey, it's the library, it's not that important that I get this stuffback," he says. "What we're doing is
creating a little leverage so they'll respond." The company's goal is merely to goad borrowers into
action; Unique doesn't even know the titles of the books that are overdue.
Libraries have turned over more than 500,000 accounts to Unique since 1994. Staffers send out
roughly 75,000 letters and make 32,000 phone calls a month. The average patron owes $65, w. hic. h. c. an
e reduced if books are returned. Libraries pay the company $4·95 per individual account, and add the
b~ ......... ~-~ ~m"an-' recorded $2 million in revenue and collected more than $10
Iee to patron ilnes. ~ast yum, m~ ,,, 1~
million in money and materials. Unique gets about 60% of the people it contacts to return books and
pay fines, Mr. Stucki says·
When it gets a new account, the company first sends a "courtesy letter" telling people who've ignored
library notices that the library "would like to have you again as a patron in good standing." A second
letter warns that Unique may alert credit agencies· "Why allow this to happen?" the letter says. "We
· ' 'on"
feel sure you w~ll agree that response ts the best solut~ .
Then comes a pair of phone ..cal?~ from,U~qu~_s_!~aff~er~s...s..u~ha~as~,.sLicWa~nnS eamminaka~ iLnikneearm~y [~ sffve[l~,
Ms Wannamaker was recrultea tram me Doumem ~>alJU~t t,,~,~,,,~
Ky. Messrs. Stucki and Gary believe these future ministers, missionaries and Sunday-school teachers
are more likely to turn the other cheek when provoked by patrons.
One night at the Jeffersonville call center, a shaken Ms. Wannamaker takes a coffee break after one
· hah s u on her and another threatens a lawsuit· Caller Jody Thomas, 27, tries to rea.snn
~a wP~°a~n whog is ~u~grily disputing that she owes $87.90 to New York's Queens Borough Pubhc
Library.
"Don't deal with us," Mr. Thomas tells her. "Clear this up with them." Mr. Thomas, also a seminary
student, rolls his eyes as the woman yells in his ear. After the call, he laughs off her tirade: "She just
· ' le"
got excited. IfI didn't have the faith I do, it would be easier to get upset w~th peop .
When patrons don't respond, this mild-mannered collection agency can get tough by reporting debtors
to a credit-reporting agency. Company officials say Unique does so only as a last resort, but it did
report 10,000 people in September alone.
The Top 10 EXCUSes For Overdue Books
Ex lanations actuall heard by staffers at unique Management Services:
1.P'I lost them in tie divorce, call my ex.'
2. 'My husband is doing time.'
3. }Ive got too m~ny to carry.'
4. I hurt my arm.
5. 'I don't know where the library is.'
' on the wa to return them, but the police impounded my car.'
6.7. '~h~Swere in th~ back seat of the ca~, and my husband sold it.'
8. 'we ~ust found them behind the couch. After four years.
9. 'I threw them away.'
10. 'I haven't had time.' From a library employee.
Credit: Staff Reporter of The Wall Street Journal
Reproduced with permission of the copyright owner. Further reproduction or distribution is prohibited without permission.
Steel Library Card in Velvet Glove: Firmer Approach With Scofflaws
New York Times; New York; Feb 6, 2000; David Koeppel;
Edition: Late Edition (East Coast)
Column Name: Neighborhood Report: New York up Close
Start Page: 6
ISSN: 03624331
; ract: ............. oman conceded recently that she awed almost $300 in overdue-b, opk.fees.? t.h,e_ New
Yaen~r-B°rt~o~klyrCn°~;,i; Libraries. That figure reflects both the cost of the books and the tare tees ma, nave
accumulated since she borrowed the Gothic novels last year.
i~ libraries took a relatively soft approach in recovering overdue material and collecting late
In the past, pub/i! ............. ~'-'~ ';bra"' s,,stems have become more aggressive, retaining a..n I.ndtana
yoel~cZ~tntha;Sency, Y~nique Management Systems, to persuade borrowers of overdue items to settle metr
accounts more promptly.
"People are sometimes surprised to see we have teeth," said Caroline Oyama, the manager of public relations
for the New York Public Library, which serves Manhattan, the Bronx and Staten Island.
Full Text:
Copyright New York Times Company Feb 6, 2000
A 30-year-old Brooklyn woman conceded recently that she owed almost $300 in overdue-book fees to
the New York and Brooklyn Public Libraries. That figure reflects both the cost of the books and the
late fees that have accumulated since she borrowed the Gothic novels last year.
The woman, who asked to be identified only as Mary, said she had accidentally thrown out the books
when she moved to a new apartment and that she did not have the money to pay the fines.
In the past, public libraries took a relatively soft approach in recovering overdue material and
collecting late fees. But these days all three of the city's library systems have become more aggressive,
retaining an Indiana collection agency, Unique Management Systems, to persuade borrowers of
overdue items to settle their accounts more promptly.
In cases like Mary's, in which delinquency exceeds four months, the agency reports the lapses to credit
bureaus.
"People are sometimes surprised to see we have teeth," said Caroline Oyama, the manager of public
relations for the New York Public Library, which serves Manhattan, the Bronx and Staten Island.
"We don't want our patrons to think we're monsters," Ms. Oyama said, "but when there's serious loss it
needs to be addressed."
The library enrolled in a pilot program with the collection agency last September.
Library officials say they lose thousands of items annually, including expensive items like art books
and videotapes. By bringing in a collection agency, libraries hope that patrons will take overdue fines
more seriously.
The Brooklyn Public Library began using the agency last August and has already reaped some
benefits, said Valerie Geiss, the manager of media relations.
Ms. Geiss said that between July and December 1999 late-fee payments increased 10 percent
compared with the same period a year earlier, and were 16 percent higher between October and
December 1999 than during the same months in 1998.
The Queens Borough Public Library, which has employed Unique Management for nearly four years,
tums over delinquent accounts after about eight weeks, said the library's deputy director of finance,
Tom Galante. The library has recovered $1.62 million in materials and $1.27 million in fines and fees
under the arrangement. The agency charges the library $4.95 for each account referred.
· r officials, who say they do not want to scare aware their patrons, say they appreciate Unique
xL}~r ~arj, o,~nt'~ easveoine aooroach, which doesn't so much threaten, as nudg,.e.L, yle ,S. tuc~,,a f,ound_.e~.r__
g~"t~a*~ v~c~ sp~ci~l]zes in library collections and has 275 hbrary cnents nauonwme, aescrm~
his company's approach as gentle.
The agency usually sends its first letter 30 to 45 days after material is overdue. Two additional letters
follow, and then, after about 60 days, recalcitrant patrons receive a phone call. After 90 days, a more
threatening letter warns that the library user will be reported to a credit bureau. That threat becomes
reality after 120 days.
The city's libraries have tried other reclamation strategies in the past. About 25 years ago, the
..... · , ~ ,,-~- ....... ers" who went door to door reminding patrons
Brooklyn and ~ueens lmranes emptoyeu ta~, m~ss~ ,
to return late books. The approach failed. DAVID KOEPPEL
[Illustration]
Drawing (David Bergstein)
[Chart]
"IN THE STACKS: Return to Lender"
Some facts about the Queens Borough Public LibraPJ, including its efforts to reclaim overdue items:
No. of branches: 62
No. of books, v deos, etc. circulating yearly: 17.5 million
Itemsmost kely to be re umed late: ~deos and textbooks . . ' os 10centsada for items checked out by senior
Fines: 20 cents a day for adu t materials; 5 cens e day for juven le materials, $3 per dayf°r wde , Y
citizens and fees
Various other fees: $1 for a missing item label, $2 for a lost video case, $1 for a lost CD case, $25 for a lost hardcover book, $50 for a lost
videocassette
privileges' Users ere forb dden from checking ou more items if delinquency fines reach $10
· . ' ent accounts are settled within 54 days, at which point the library refers them to a collection agency.
Pa ments of fines and fees. 86 percent of dehnqu ~,~ ~h,'~llt ~.n {=in('} of t I 000 delinquent accounts that the libra[y has referred to it and
ReYc~vepj rate; In the last four years, the agency has collect ................ he 9 , _
for which addresses could be vedfied.
Reproduced with permission of the copyright owner· Further reproduction or distribution is prohibited without permission.
OVERDUE NOTICE TIMETABLE
1 WEEK OVERDUE TELECIRC PHONE CALL OR FIRST NOTICE
2 WEEKS OVERDUE FINAL NOTICE
4 WEEKS OVERDUE NOTICE OF UNRESOLVED CHARGES
8 WEEKS OVERDUE - SENT TO COLLECTION
SENT AT ONE WEEK OVERDUE
NOTICE.1 SCREEN 1 OF 1
*** FIRST NOTICE ***
Records show the following item(s) overdue. If you have returned them
please excuse this notice. Otherwise, please return them as soon as
possible. For any questions call (909) 477-2720 ext. 5000.
Rancho Cucamonga Public Library
7358 Ar-chibald Avenue
Rancho Cucamon~a, CA 91730
CHANGE SERVICE REQUESTED
~.-~'-~' FIRST NOTICE *** 08 APR 2(]02
Records sho~.~ +_he foil. owing i%em(s) overdue. If you have ce-t:.urr',ed +-hem
please excuse ~.hJ.s no+_ice. O%herwise., please r-e+-upn +.hem as soon as
possible. For* any ques+.ions call (909) 477-2720 ex~. 5000.
CD MR MAMA BOM M The bes+_ of &he Mamas and ~he 003733629 05 APR 02
CD MR CROS DV 09 Deja vu / .001792153 05 APR 02
HCD MR TOTO PTP Pas+- +_o presen~ 1977-1990 / 003791684 05 APR 02
HCD MR SIMP IRR Irresis+_ib].e / 003731524 05 APR 02
SENT AT TWO WEEKS OVERDUE ~j ~
Final notice to return item(s) listed below or you will be billed to
replace the items, including a processing fee and the account will be
referred to a collection agency. Material more than 6 months overdue
can no longer be returned, but must be paid for.
Rancho Cucamonga Public Library
730B Archibald Avenue
Final notice to return J. tem{-~) i~o~ or- Foci wi].], be billed +.o
rep].ace the i<ems, J. nclu~Jing a processing fee and t:.he accoun-t wJ. ll be
referred to a collection agency. ~atePial more fhan ~ months overdue
can no longer be ret:urned, bu~ must be paid for.
JP' 3 FICTION TRI ~;aman'tha saves the day : 000591152 25 MAR []2
Replacement cost is $17.95
SENT AT FOUR ~/EEKS OVERDUE
NOTICE.BILLING SCREEN 1 OF 1
NOTICE OF LTN-RESOLVED CHARGES
Records show the following charges not paid and/or not returned.
Please resolve this matter since all balances over $50 will be sent
to a collection agency within 2 weeks. Materials more than 6 months
overdue cannot be returned to the library, but must be paid for.
Rancho Cucamonga Public Librar-y
7368 Ar'chibald Avenue
Rancho Cucamonga, CA g1730 i
CHANGE SERVICE REOUESTED
NOTICE OF UNRESOLVED CFIARGES 06 RPR 2[)02
Recopds show +.he fo].lowinD char-ges not~ paid and/op no+. r'e-tupned.
Please r-esolve +.his ma+,+,er since.ali balances over~ $50 will be sen+.
+,o a co].lec+,ion agency wi+.hin 2 weeks. Ma+,er'ia].s mo~*e +.hah 6 mon+,hs
over'due canno+, be r'e+,ur-ned +,o +.he librany, but. Bus+. be paJ. d for*.
NON 658.8 HIR The pop+,able MBA in marke+,in¢ 080209¢25
Los+. r~a+,er'ials char'ge = $32.95
NON 058.8 LEV Guerr-ilta r~ar-keting excellence 0000.].,956[)
Los4:. ma+,er*ials char'ge = $15.70
UNIQUE MANAGEMENT SERVICES, INC.
330 East Court Ave., Jeffersonville, IN 47130
(812) 285-0886 Fax (812) 285-0895
THE UNIQUE PROCESS
The following summarizes the process utilized by Unique Management Services (UMS) to
recover overdue materials:
INITIAL PLACEMENT
UMS charges a fixed fee as low as $4.95 per patron processed regardless of the balance amount.
Libraries like initial placement pricing because many patrons will clear their accounts during initial
placement for a cost to the library of only our fixed fee as low as $4.95. There are no additional
fees for patrons processed only in initial placement. With the following gentle process of letters
and phone calls, libraries can expect from 50 to 75 percent of patrons to respond, which is very
good.
1. The first letter is sent out immediately when a patron account is turned over.
2. UMS waits three weeks to allow the patron plenty of time to respond. Ifatier three weeks the
patron still has not responded, the second letter is sent.
3. If the patron responds after either the first or second letter and there is still a remaining balance,
UMS will automatically send the remaining balance letter to encourage the patron to contact the
library and pay their fines and/or return additional materials to clear their account.
4. Ifa patron has a remaining overdue balance 14 days after the last letter was sent, UMS will
begin making phone calls to encourage the patron to clear their account.
5. Phone calls are made in the evenings, Monday through Thursday from 6:00 to 9:00 p.m. and on
Saturday from 10:00 a.m. to 3:00 p.m. your time. UMS will make at least two phone attempts.
Ifa patron is not home in the evening, callers will usually set the next call for Saturday so calls are
made at different times. All UMS calls are made by live people who are well trained to make
professional calls. UMS has found that phone calls improve results from 15 to 30 percent, so they
are very important. See telephone script for call procedure.
Guarantee: If at least our fixed fee is added to the patron balance and if patrons are submitted to
UMS within 60 days overdue, UMS guarantees in writing to recover enough monies to pay UMS
fees. In other words, UMS guarantees to keep the process budget neutral.
SECONDARY PLACEMENT
UMS offers secondary placement services to help recover materials from patrons who do not
clear their account as a result of library recovery and/or initial placement efforts or have moved
and the library does not have a correct address.
1. In secondary placement, UMS will do extensive skip tracing to find patrons who have moved.
Corrected addresses are provided to the library each month. UMS utilizes five primary data bases
to do skip tracing. Fees are generally incurred for each skip trace and considerable time is
required by UMS staff to do it properly.
2. Once a correct address is obtained, a final notice letter is sent which states that the patron will
he credit reported if they do not clear their account with the library. Fortunately, most people still
care about their credit, and many respond.
3. If the final notice letter is returned with a new forwarding address, the final notice letter is
resent to the corrected address.
4. If a patron has not cleared their account within 14 days after the final notice letter is sent, the
patron is called. This is a courtesy call to explain to the patron that they are scheduled to be
credit reported on a certain date and to please not let this happen. Most patrons thank UMS
callers for calling.
5. If the patron responds partially by returning materials and/or making a payment but still has a
remaining balance, the remaining balance letter is sent out immediately. This helps patrons
understand that they still have an overdue balance and need to contact the library.
6. Several telephone calls will be made depending on the patron balance, what has been said
earlier by the patron and response to date.
7. UMS waits approximately 30 days after the last contact before the patron is actually credit
reported to give them plenty of time to respond. UMS credit reports to the largest credit
reporting agencies in the United States; TransUnion, CBFEquifax and TRW. This way, no matter
where the patron moves, this debt will show on their credit report until resolved.
Fees and Guarantee: When patron accounts are processed in secondary placement, UMS incurs
significant additional expense. Therefore, a contingency fee of 40 percent is charged on any
materials and cash recovered. However, if the library meets the agreed upon conditions of adding
on a certain fee and turns accounts over within a certain number of days, then UMS guarantees
not to charge more than the actual cash recovered to keep the complete process budget neutral.
Most UMS clients use secondary placement services because additional materials are returned to
circulation and the cash recovered pays for the service fees.
~, 1996 Unique .National
' Collections
$$0 E. Court Avenue
Jeffersonville. IN 47130
Address Correction Requested Account No: 79570
Total Due: $147.59
#UQMTF30SA00300# 123-1-0Sl
TO the parents of
Lyle J. Scucki
330 EAST COURT AVENUE ~ Public Library
P. O. BOX 152288
JEFFERSONVILLE IN 47130-3412
~ TX 75015-1288
Please detach and return in enclosed envelope with your payment
Account No: 79570
I Public Library
Value of Material: $102.64
Fine & Fees: $44.95
Total Due: $147.59
THIS IS AN ATTEM[PT TO COLLECT A DEBT AND ANY INFORMATION OBTAINED WILL BE
USED FOR THAT PURPOSE.
Your account has been referred to Unique National Collections by theI Public Library. Return
or' past due materials and payfi~ent of fines/fees will ensure that your account is cleared with Unique
National Collections and the Library. Fines must also be paid even if the materials are returned.
The Library has requested that we provide you a courtesy notice. It is our hope that you will respond
so this matter can be resolved. Thel Public Library would like to have you, again, as a patron in
good standing.
To clear your account, please return past due materials, if you still have them, to anylll'Public
Library location and pay your fines of $44.95. If you have lost or misplaced the materials; or if you
have returned the materials and have not yet paid your fines, please send your check in the amount of
$147.59 to ~ Public Library, P. O. Box 152288,~,TX 75015-1288.
If you have any questions, please call 214 721-2440 during regular business hours.
Charles L. Gary
Collection Manager
Unless you notify this office within 30 days after receiving this notice that you dispute the validity of
this debt or any portion thereof, this office will assume this debt is valid. If you notify this office in
writing within 30 days from receiving this notice, this office will: obtain verification of the debt or
obtain a copy of a judg"ment and mail you a copy of such judgment or verification. If you request this
office in writing within 30 days after receiving this notice, this office will provide you with the name
and address of the original creditor, if different from the current creditor.
Unique National
Collections
$30 E. Court Avenue
defferaonville. IN 47130
Address Correction Requested Account No: 79570
Total Due: $147.59
~UQMTF305A00029# 123-1-002
TO the parents of
Lyle J. Seucki
330 EAST COURT AVENUE ~ Public Library
JEFFERSONVILLE, IN. 47130-3412 P.O. BOX 152288
~ TX 75015-1288
Please detach and return ill enclosed envelope with your payment
Account No: 79570
1Public Library
Total Due: $147.59
THIS IS AN ATTEMPT TO COLLECT A DEBT AND ANY EqFOR/VlATION OBTAINED WILL BE
USED FOR THAT PURPOSE.
We notified you approximately three weeks ago that you had an overdue balance with the 1 Public
Library. To date, the Library has not yet notified us that you have cleared your account.
Should you ignore this notice, we want to bring certain facts to your attention. We may request
permission from the Library to report this debt to national Credit Reporting Agencies. Notice of your
non-payment may be made available to credit grantors and others who may seek your credit history.
Once reported, this adverse information can stay on your record for up to SEVEN YEARS. Why
allow this to happen?
We feel sure you will agree; response is the best solution. If you have additional past due materials,
they can be returned tol Public Library, P. O. Box 152288, ITX 75015-1288. Cash
payment cannot be accepted by mail. If you have misplaced the material; or if you have returned the
material and have not yet paid your fines, please send your check or money order in the amount of
$147.59.
If you have any questions, please call 214 721-2440 during regular business hours.
Charles L. Gary
Unless you notify this Office within 30 days after receiving this notice that you dispute the validity of the
debt or any portion thcr~eof, this office will assume this debt is valid. If you notify this office in writing
within 30 days from receiving this notice, this office, will: obtain verification of the debt or obtain a copy of
a judgment and mail you a copy of such judgment or verification. If you request this office in writing within
30 days after receiving this notice, this office will provide you with the name and address of the original
creditor, if different from the current creditor.
t996 Unique National
Collections
330 E. Court Avemae
Address Correction Requested Account No: 79570
Total Due: $147.59
~UQMTF305A00037# 123-1-003
TO the parents of
Lyle J. Stucki
330 EAST COURT AVENUE ~ Public Library
JEFFERSONVILLE IN 47130-3412 P.O. BOX 152288
~ TX 75015-1288
Please detach and retttrn in enclosed envelope with your paymera
Accoum No: 79570
~ Public Library
Total Due: $147.59
THIS IS AN ATTEMPT TO COLLECT A DEBT AND ANY I~FORMATION OBTAINED WYLL BE
USED FOR THAT PURPOSE.
TheI Public Library has notified us that you have responded recently to reduce your past due
balance that we recently wrote you about. The Library has asked us to contact you again because there
is still a $147.59 past due balance.
The $147.59 owed is still an open collection account that must be 'resolved to clear your record. If you
are unable to pay the entire amount, please contact any location of thel Public Library. They
will be happy to work with you to resolve this debt over time.
If thel Public Library does not hear from you in the near future, they will have no choice but to
assume you do not plan to resolve the outstanding debt. I urge you to send your check or money order
in the amount of $147.59 tolPublic Library, P. O. Box 152288,1TX 75015-1288.
If you have any queslions please call 214 721-2440 during reffular business hours.
Charles L. Gary
Unless you notify this office within 30 days aRer receiving this notice that you dispute the validity of the
debt or any portion thereof, this office will assume this debt is valid. If you notify this office in writing
within 30 days from receiving this notice, this office will: obtain verification of the debt or obtain a copy of
a judgment and mail you a copy of such judgment or verification. If you request this office in writing within
30 days after receiving this-notice, this office will provide you with the name and address of the original
creditor, if different from the current creditor.
,996 Unique National
Collections
330 E. Court A vettae
deffer~onville, ltv 47130
Address Correction Requested Account No:79570
Total Due: $147.59
#UQMTF305A00045# 123-1-004
To ~he parenEs of
Lyle J. Stucki
330 EAST COURT AVENUE ~ll Public Library
JEFFERSONVILLE IN 47130-3412 P.O. BOX 152288
I TX 75015-1288
Please detach and return in enclosed envelope with your payment
Account No: 79570
RETURN MATERIALS OR MAKE PAYMENT
1 Public Library
P. O. Box 152288,
I, TX 75015-1288.
Total Due: $147.59
ATTENTION: THIS IS A VERY IMPORTANT NOTICE
Your account is now in our Credit Reporting Department. Your name may be reported to the nation's
largest credit reporting agencies. Notice of non-payment may be made available to credit grantors
including car dealers, finance companies, banks, department stores and others who may seek your
credit history. Once reported, this adverse intbrmation can stay on your record for up to seven years
!!! Why allow this to happen.'?
Return past due materials to any ~ Public Library location and pay the outstanding fines/fues. If
you have misplaced the materials; or if you have returned the materials and have not yet paid your
fines, please mail your check for $147.59 to: P. O. Box 152288, I,TX 75015-1288.
If you are unable to pay the entire amount, contact ~ Public Library, at 214 721-2440. You can't
avoid this any further. Please return materials and pay fines/fees.
Charles L. Gary
THIS IS AN ATTEMPT TO COLLECT A DEBT AND ANY INFORMATION OBTAINED WILL BE
USED FOR THAT PURPOSE.
Unless you notify this office within 30 days after receiving this notice that you dispute the validity of the
debt or any portion thereof, this office will assume this debt is valid. If you notify this office in writing
within 30 days from recei_~_ving this notice, this office will: obtain verification of~he debt or obtain a copy of
a judgment and mail you a copy of such judgment or verification. If you request this office in writing within
30 days after receiving this notice, this office will provide you with the name and address of the original
creditor, if different from the current creditor.
UNIQUE MANAGEMENT SERVICES, INC.
CREATED: 03/31/2002 12:32 PM RJK Sb74MARY STATUS REPORT PAGE:
MS KAREN SCHNEIDERWE
RANCHO CUCAMONGA PUBLIC LIBRARY
7368 ARCHIBALD AVENUE
RANCHO CUCAMONGA CA 91730
CREDITOR: 219 -- RANCHO CUCAMONGA pUBLIC LIBRARY
DATES LISTED: ~/~/~7 ~O 03/31/2002
ACCOUnts Submitted 2,139 Dollars Submitted 236,522.92 Dollars Received 33,148.46
Bankruptcies 25 Dollars in Bankruptcy 925.35 Material Returned 36,675.73
Incorrect Addresses 443 Dollars in Skips 43,181.53 Dollars Waived 10,315.87
Patron Disputes/Suspends 15 Dollars in Dispute 481.49 Total Activated 107,701.32
ACCOUnts in Process 1,660 Dollars in Process 183,465.42 % of Dollars Activated 58.70%
# of Accounts Activated 932
% of Accounts Activated 56.14%
UNIQUE MANAGEMENT SERVICES, INC
EXPLANATION OF SUMMARY PAGE
STATUS OF ACCOUNTS REPORT
Letl Column:
Accounts Submitted: Total number of accounts submitted for collection
Bankruptcies: Total number of accounts in bankruptcy
Incorrect Addresses: Total number ofacoounts for which we do not have a
correct address yet. Skip tracing efforts continue for quite some time however.
Patron Disputes/Suspends: Total number of accounts where collection efforts
have been stopped because patron disputed the debt or Library suspended
collection efforts as a result of payment arrangements, etc.
Accounts in Process: Total number being processed through our collection
service. This number is arrived at by subtracting bankruptcies, incorrect address
and patron disputes/suspends accounts from the total number of accounts
submitted.
# of Accounts Activated: Total number of accounts that have responded in some
way to reduce their balance. They could have returned material, made a payment,
or a combination of both.
% of Accounts Activated: This number is arrived at by calculating the percent of
accounts in process that have been activated. (# of Accounts Activated divided by
Accounts in Process) This percentage is a good measure of response rate
because it measures the percentage of patrons that respond who are actually
contacted and processed through our collection service.
Middle Column:
Dollars Submitted: This number is arrived at by adding up the total dollar
amounts due from all accounts submitted for collectiorr
Dollars in Bankruptcy: This number is the total dollar amount for accounts in
bankruptcy.
Dollars in Skips: This number is the total dollar amount for accounts with
incorrect addresses.
Dollars in Dispute: This number is the total dollar amount for accounts that have
been disputed or suspended.
Dollars in Process: This number is the total dollar amount for accounts being
processed. It is arrived at by subtracting dollars in bankruptcy, skips, and dispute
from total dollars submitted. This shows how many dollars submitted for
collection are actually being worked.
Right Column:
Dollars Received: Actual money recovered as reported by the Library.
Material Returned: Actual value of material returned as reported and
valued by the Library.
Dollars Waived: Actual dollars waived by the Library as reported by the
Library.
Total Activated: This number is arrived at by identifying all accounts that
have been activated and adding the dollar amounts for each of those
accounts submitted for collection. The idea behind this measure is that
when an account is activated, the patron has begun efforts to clear the
account even if payments are still being made, etc.
% of Dollars Activated: This number is arrived at by calculating the
percent of dollars in process that have been activated.
(Total Activated divided by Dollars in Process)