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HomeMy WebLinkAbout2002/04/11 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on April 11, 2002, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Howdyshell. Present were Boardmembers Bradshaw, Lo, Wimberly and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, Reference Services Coordinator, Karen Schneiderwent, Circulation Supervisor and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: March 14, 2002. MOTION: Moved by Boardmember Bradshaw to approve the consent calendar, seconded by Boardmember Lo. Motion carded, 5-0. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, stated that March was a very busy month. Items borrowed was up by 7 percent and the most successful Telethon broadcast so far, took place. Robert Karatsu, Library Service Manager, stated that March was a record month, recording the most checked out items since the opening of the Library. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Board. C3. Budget Process for 2002/2003: Deborah Clark, Library Director, stated staff has met with Finance and the budget was approved. The next meeting is with the City Manager. Staff will send a memo to the Library Board to let them know the outcome of the meeting. Library Board Minutes April 11, 2002 Page 2 C4. Public Library Association Conference: oral update by Robert Karatsu, Library Services Manager and Michelle Perera, Reference Services Coordinator. Robert Karatsu, Library Services Manager, reviewed the workshops he attended with the Library Board. Michelle Perera, Reference Services Coordinator, gave an oral report on the different workshops she attended. C5. Update on Progress of Potential Victoria Gardens Branch. Oral report by Deborah Clark, Library Director. a) Prop 14 Bond Measure Application Process: Status report on application. b) Building Program i) Libris Program ii) Program Charette Deborah Clark, Library Director, stated that staff was working very hard on the Prop 14 application. She reviewed the meetings staff has had with the consultant, Linda Demmers, in working on the Libfis Program. She also reviewed the Charette meeting staff had with the Team consisting of Engineers, Architects, technical advisors, Library and Community Services staff and their Consultants. c) Community Needs Assessment i) Request for the Library Board to approve a 4 hour staff in-service. Report attached. Deborah Clark, Library Director, asked the Library Board to approve a 4 hour staff in-service for a Friday morning sometime in April or May to provide a Staff Focus Group meeting for the application. MOTION: Moved by President Howdyshell to approve a 4 hour staff in-service for a Friday morning to be selected by staff, seconded by Boardmember Bradshaw. Motion carried, 5-0. C6. Proposed Policy for Selecting Bookmobile School Stops. Due to the absence of Renee Tobin, Senior Librarian, staff recommends this item to be continued to the May meeting. Deborah Clark, Library Director, asked for this item to be carded over to the next meeting in May due to Renee Tobin's absence. Library Board Minutes April 11, 2002 Page 3 D. BOARD BUSINESS D1. Telethon 2002: Oral update by staff. a) Pledged amounts b) Status of Collections c) Debrief of event Deborah Clark, Library Director, stated that the pledge amount is $80,120. The amount received so far is $63,000. Robert Karatsu, Library Services Manager, stated that this year's event went very well. The entertainment was great. The pre-taping in February helped staff immensely for the Telethon. Christopher Nance did a great job in hosting the Adult Trivia. The hard work of Boardmembers Bradshaw, Davies and Womack paid off in helping staff with the Junior Trivia Teams. The schools responded quickly with names and teams prior to the event. Deborah Clark, Library Director, stated that this Telethon was an excellent production. She gave thanks to Diane Williams who was an excellent source to staff in making presentations to different community leaders and groups about the Telethon. D2. Collection Agency update: Requested by the Library Board. Oral presentation by Karen Schneiderwent, Circulation Supervisor. Karen Schneiderwent, Circulation Supervisor, gave an oral report update and reviewed the packet with the Library Board. D3. Young Adult Liaisons: High School participation at an advisory level. Requested by the Board for discussion. After discussion, the Young Adult Liaisons asked for copies of information received from Jane Jones. The Library Board asked for this item to be continued at the next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETINC El. Prop. 14 E2. Proposed Policy for Selecting Bookmobile School Stops E3. Young Adult Liaisons Library Board Minutes April 11, 2002 Page 4 .F. COMMUNICATIONS FROM THE PUBLIC None MOTION: Moved by Boardmember Womack to adjourn to May 9, 2002, at 6:30 p.m., seconded by Boardmember Lo. Motion carried, 5-0. Meeting adjourned at 7:33 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: July 11, 2002