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Home My WebLink About2002/07/11 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VI¥IAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~-~! 8, oQoO-~ , at ~ , I posted a true and correct copy of the meeting agenda dated ~b 1~' ~O0~I. at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 7-~'O~t , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥ivian .Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. July 11, 2002 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tern Paul Biane, Councilmember Grace Curatalo, Councilmember Bob Dutton, Councilmember Boardmembers Robert Howdyshell, President Donna Bradshaw, Boardmember Dobbin Lo, Boardmember Ravenel Wimberly, President Pro Tern Joyce Womack, Boardmember Rancho Cucamonga Public Library Page 1 Board of Library Trustees Agenda Regular Meeting, July 11, 2002 A. CALL TO ORDER 1) Roll Call: Howdyshell , Bradshaw , Lo Wimberly and Womack B. ELECTION OF OFFICERS 1) Election of President and Vice President. Presided over by current President Howdyshell. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: April 11, May 9, June 6 and June 13, 2002. 2) Approval of revised Test Book Policy. 9 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Library Status report: report presented by staff. 11 2) Budget Report: report presented by Deborah Clark, Library Director. 15 3) Report on Summer Reading Program: oral report presented by Renee Tobin, Senior Librarian. 4) Telethon 2002: update on collection status of Library Telethon. Oral report presented by Deborah Clark, Library Director. 5) Kidsmobile: a) update on current service by Senior Librarian Renee Tobin. Status of 16 bookmobile order for new vehicle by Robert Karatsu, Library Services Manager. b) Discussion of proposed policy for selecting bookmobile school stops. Continued from the April meeting. 6) Victoria Gardens Library: update on the progress of the project and status of grant application. Oral report by Deborah Clark, Library Director. Rancho Cucamonga Public Library Page 2 Board of Library Trustees Agenda Regular Meeting, July 11, 2002 E. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Young Adult Liaisons: High School participation at an advisory level. Update by President Howdyshell and Board Member Womack. 2) Multilanguage collections at Rancho Cucamonga Public Library: Requested by Board Member Dobbin Lo. Opening discussion on approach to Multilanguage collections at the Archibald Library. 3) State Conference Update. Presented by Board Member Ray Wimberly. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, July 8, 2002, 6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. T H E C I T Y 0 F I~AN CH 0 C U CAH 0 N GA Staff Report DATE: July 11,2002 TO: President and Members of the Library Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION That the Library Board approve the minutes of the regular meeting of the Board of Library Trustees for April 11, May 9, June 6 and June 13, 2002. BACKGROUND/ANALYSIS Attached, please find the minutes of the regular meeting of the Library Board of Trustees listed above, taken and compiled by Library Secretary Vivian Garcia. FISCAL IMPACT None. :~spectfully submitted, Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on April 11, 2002, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Howdyshell. Present were Boardmembers Bradshaw, Lo, Wimberly and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, Reference Services Coordinator, Karen Schneiderwent, Circulation Supervisor and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR B 1. Approval of Minutes: March 14, 2002. MOTION: Moved by Boardmember Bradshaw to approve the consent calendar, seconded by Boardmember Lo. Motion carried, 5-0. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: oral report presented by staff. Deborah Clark, Library Director, stated that March was a very busy month. Items borrowed was up by 7 percent and the most successful Telethon broadcast so far, took place. Robert Karatsu, Library Service Manager, stated that March was a record month, recording the most checked out items since the opening of the Library. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Board. C3. Budget Process for 2002/2003: Deborah Clark, Library Director, stated staff has met with Finance and the budget was approved. The next meeting is with the City Manager. Staff will send a memo to the Library Board to let them know the outcome of the meeting. Library Board Minutes April 11, 2002 Page 2 C4. Public Library Association Conference: oral update by Robert Karatsu, Library Services Manager and Michelle Perera, Reference Services Coordinator. Robert Karatsu, Library Services Manager, reviewed the workshops he attended with the Library Board. Michelle Perera, Reference Services Coordinator, gave an oral report on the different workshops she attended. C5. Update on Progress of Potential Victoria Gardens Branch. Oral report by Deborah Clark, Library Director. a) Prop 14 Bond Measure Application Process: Status report on application. b) Building Program i) Libris Program ii) Program Charette Deborah Clark, Library Director, stated that staff was working very hard on the Prop 14 application. She reviewed the meetings staff has had with the consultant, Linda Demmers, in working on the Libris Program. She also reviewed the Charette meeting staff had with the Team consisting of Engineers, Architects, technical advisors, Library and Community Services staff and their Consultants. c) Community Needs Assessment i) Request for the Library Board to approve a 4 hour staff in-service. Report attached. Deborah Clark, Library Director, asked the Library Board to approve a 4 hour staff in-service for a Friday morning sometime in April or May to provide a Staff Focus Group meeting for the application. MOTION: Moved by President Howdyshell to approve a 4 hour staff in-service for a Friday morning to be selected by staff, seconded by Boardmember Bradshaw. Motion carded, 5-0. C6. Proposed Policy for Selecting Bookmobile School Stops. Due to the absence of Renee Tobin, Senior Librarian, staff recommends this item to be continued to the May meeting. Deborah Clark, Library Director, asked for this item to be carried over to the next meeting in May due to Renee Tobin's absence. Library Board Minutes April 11, 2002 Page 3 D. BOARD BUSINESS D1. Telethon 2002: Oral update by staff. a) Pledged amounts b) Status of Collections c) Debrief of event Deborah Clark, Library Director, stated that the pledge amount is $80,120. The amount received so far is $63,000. Robert Karatsu, Library Services Manager, stated that this year's event went very well. The entertainment was gmat. The pm-taping in February helped staff immensely for the Telethon. Christopher Nance did a great job in hosting the Adult Trivia. The hard work of Boardmembers Bradshaw, Davies and Womack paid off in helping staff with the Junior Trivia Teams. The schools responded quickly with names and teams prior to the event. Deborah Clark, Library Director, stated that this Telethon was an excellent production. She gave thanks to Diane Williams who was an excellent source to staff in making presentations to different community leaders and groups about the Telethon. D2. Collection Agency update: Requested by the Library Board. Oral presentation by Karen Schneiderwent, Circulation Supervisor. Karen Schneiderwent, Circulation Supervisor, gave an oral report update and reviewed the packet with the Library Board. D3. Young Adult Liaisons: High School participation at an advisory level. Requested by the Board for discussion. After discussion, the Young Adult Liaisons asked for copies of information received from Jane Jones. The Library Board asked for this item to be continued at the next meeting. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Prop. 14 E2. Proposed Policy for Selecting Bookmobile School Stops E3. Young Adult Liaisons Library Board Minutes April 11, 2002 Page 4 F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Boardmember Womack to adjourn to May 9, 2002, at 6:30 p.m., seconded by Boardmember Lo. Motion carried, 5-0. Meeting adjourned at 7:33 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, May 9, 2002, at 6:30 p.m. in the Council Chambers at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Special Meeting A. CALL TO ORDER A special meeting of the Library Board of Trustees was held on June 6, 2002, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Howdyshell. Present were Boardmembers Bradshaw, Lo, Wimberly and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, Reference Services Coordinator, Renee Tobin, Senior Librarian and Vivian Garcia, Senior Administrative Secretary. B. BOARD BUSINESS B 1. Review of the draft application for Library Bond Measure Construction Funds, including building program details and plan of service. Rough draft attached. Deborah Clark, Library Director, reviewed with the Library Board the draft application for Library Bond Measure Construction Funds. Deborah Clark, Library Director, stated staff had been working very hard on the application, with over fifteen documents in some stage of development that needed completion prior to the June 15 deadline. The checklist alone for the application is eighteen pages. Robert Karatsu and Michelle Perera have transformed the conference room as staff puts together the grant application. Deborah Clark, Library Director, reviewed the Plan of Service with the Library Board and asked if they would like any changes. After discussion, President Howdyshell stated he would like to have Seniors included in the Plan of Service. Deborah Clark, Library Director, and Robert Karatsu, Library Services Manager, reviewed the architectural drawings of the Children's Theatre and the Library with the Library Board. Boardmember Womack thanked staff for all the wonderful work. The Library Board really appreciates all the time, effort and detail staff gave in putting together the application. Library Board Minutes June 6, 2002 Page 2 C. IDENTIFICATION OF ITEMS FOR NEXT MEETING Cl. Update on the Kidsmobile and the purchase of a new Bookmobile C2. Staff Impacts for the new grant with the application grant C3. Telethon 2002 C4. State Conference Update by Boardmember Wimberly D. COMMUNICATIONS FROM THE PUBLIC None E. ADJOURNMENT MOTION: Moved by President Howdyshell to adjourn to July 11, 2002, at 6:30 p.m., seconded by Boardmember Wimberly. Motion camed, 5-0. Meeting adjourned at 7:38 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, June 13, 2002, at 6:30 p.m. in the Council Chambers at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: [~ A N C H O C U C A M O N G A '1 13 UBLIC LIBRARY Staff Report DATE: July 11,2002 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: REVIEW AND APPROVAL OF UPDATED POLICIES RECOMMENDATION That the Board review, and approve or recommend changes on the attached policy, governing borrowing of Test Book items. BACKGROUND/ANALYSIS The Library Board requested that the Library post all policies on the Library web site. Accepting staff's suggestion that the policies be reviewed for timeliness and appropriateness before being scanned into the web, the Board directed that policies appear as a regular item on the consent agenda for review and possible revision by the Board. This will continue until all existing policies are updated by the Board. Attached is the Test Book Policy, revised to allow the account to be sent to the collection agency in the event the $20 deposit does not cover the total cost of the item. Due to the rising costs of test booklets, it frequently occurs that the deposit does not cover the total costs of the book. However, to charge the full replacement cost would, in staff's opinion, deter borrowing. Staff is recommending no further changes at this time, but welcome's Board input on desired revisions or reconsiderations. FISCAL IMPACT None ,~spectfully submitted, Deborah Kaye(.t;~ar~I Library Director"--~/ CITY OF RANCHO CUCAMONGA TEST BOOK POLICY POLICY NO.: PAGE 1 OF 1 EIq-ECTIVE: 4/4/96 REVISED: 7/11/02 APPROVED: PURPOSE: The purpose of this policy is to increase the availability of high demand test books by securing their safe and prompt return to the library or providing the funds for their swift replacement. BACKGROUND: Traditionally, libraries offering test booklets often called "Arco Books", find themselves constantly replacing items that are never returned after the initial first borrowing. Throughout libraries in California, it is a common practice to charge a deposit, guaranteeing either the timely return of the item, or creating a fund to pay for the replacement of the items in a timely manner. GUIDELINES: 1. A $20 deposit will be required on all test books. 2. Test books circulate for two weeks and may be renewed for an additional two weeks, unless a reserve or hold is placed against the title. 3. Test books will be kept in a special section and each book will be clearly marked "TEST BOOK-S20 DEPOSIT REQUIRED. 4. Patrons may pay by cash, check or credit card. If a check is used for payment, customer should be notified by staff that the check will be cashed immediately. 5. Customers will receive a deposit receipt which will be placed in the book pocket located inside the front cover of the item. 6. For a full refund of the deposit, the customer must return the test book and present the deposit receipt. 7. The deposit will be held for 21 days after the due date. After 22 days, no refund will be granted. 8. Overdue test books will accrue fines at twenty-five cents per day and will be withdrawn and reordered at 22 days overdue. 9. Patron will be billed for the full replacement cost of the book plus $5 processing fee. The $20 deposit will be deducted from the amount due. lO. Normal collection agency process will be followed to secure the full replacement cost of any lost deposit book, including processing fees and overdue fees. ;~ A N C H O C U C A M O N G A PUBI~IC la i 15 I~ A 1~ Y Staff Report DATE: July 11,2002 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF LIBRARY RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Attached is a spreadsheet on the monthly statistics, a snapshot of the measurable activities of the Library. An Executive report identifying highlights is included. FISCAL IMPACT None ~spectfullysubmitted, _ .. Library Director EXECUTIVE SUMMARY OF STATISTICS Circulation/Library Visitors: At the end of the fiscal year, we can celebrate an overall increase of 9% in our circulation overall (thanks to the Kidsmobile) and 6% increase at the Archibald Library. Patron registration overall was up by 24%-- we're hoping that promises a lively 2002/2003 year for the library! Speaking of lively, we showed an overall increase of 28% in the number of visitors to our library. Information Questions: The Adult Information area declined by 8% in terms of the number of questions answered, but Children's Information continued to be up 16%. Overall for the year, information questions flatlined at 0%. Children's Programs: Storytimes and program attendance was up by 4% this year. Technology Center Visitors: While the overall income was less than anticipated, the use of the service increased by 14%. It should be noted that the single most protested policy, during the recent survey of library users, was the policy that charged for Interact service. Items Classified: Overall 16% decline in the number of books processed for this fiscal year. This is "loss" represents the fact that last year saw the purchase of 3,500 new children's books for the Kidsmobile. Basically, this area shows no growth or loss over last years figures. Volunteer Hours: Decline in volunteer hours of 4%. Overall, it was a very good year! STATISTICS June 2002 June 2001 FY 2001/02 FY 2000/01 Days Open 30 30 350 349 Items Borrowed 55,173 56,037 748,001 682,220 Average Daily 1,839 1,868 2,137 1,955 % Change -2% 9% Archibald Library 54,562 56,037 728,620 626,183 Average Daily 1,819 1,868 2,082 1,955 % Change -3% 6% Kidsmobile 611 0 19,381 0 Patrons Registered 811 991 11,966 9,594 Average Daily 27 33 34 27 % Change -18% 24% Information Questions 6,581 7,460 102,776 102,810 Average Daily 219 249 294 295 % Change -12% 0% Library Visitors 34,072 36,736 445,918 347,272 Average Daily 1,136 1,225 1,274 995 % Change -7% 28% Children's Programs 1315 1343 11,337 10,917 # of Sessions 32 39 370 396 Aver. Per session 41 34 31 28 % Change -2% 4% Technology Center Visitors 988 984 11,064 9,692 % Change 0% 14% Items Classified 1,999 4,348 23,582 27,923 % Change -54% -16% Volunteer Hours 591 680 7,841 8,167 % Change -13% -4% ADULT SERVICES Information Questions 4,355 5,126 63,041 68,690 Average Daily 145 171 180 197 % Change -15% -8% Programs/Classes Attendance 12 20 192 450 # of Sessions 1 2 15 25 Aver. per session 12 10 13 18 Tours/Group Visits Attendance 0 0 21 85 # of Sessions 0 0 2 5 Aver. per session 0 0 11 17 CHILDRENS SERVICES Information Questions 2,226 2,334 39,735 34,120 Average Daily 74 78 114 98 % Change -5% 16% Toddler Time 153 139 1,846 1,332 # of Sessions 8 8 84 77 Aver. Per session 19 17 22 17 Preschool Storytime Attendance 229 243 2,646 2,589 # of Sessions 4 8 82 92 Aver. per session 57 30 32 28 Afterschool Storytime Attendance 46 104 968 1,399 # of Sessions 2 4 45 51 Aver. per session 23 26 22 27 Family Storytime Attendance 278 112 1,998 1,859 # of Sessions 8 4 80 80 Aver. per session 35 28 25 23 Special Events Program Attendance 276 235 1,391 876 # of Sessions 2 3 9 9 Aver. per session 138 78 155 97 Back to Basics Tutoring Sessions 244 244 1,708 1,708 # of Sessions 4 4 28 28 Aver. Per session 61 61 61 61 Families for Literacy Storytime 24 300 1,121 463 # of Sessions 1 1 13 5 Aver. Per Session 24 300 86 93 Group Visits to Library Attendance 89 266 780 1,154 # of Sessions 4 8 42 59 Aver. per session 22 33 19 20 School Visits by Staff 0 0 400 2,752 R A N C H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: July 11,2002 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2001/2002 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report June" is a report of all funds earned during the month and is attached as Schedule A. Schedule B, titled "Balance Sheet FY 2001/2002" is a report balancing income vs. projections for the current fiscal year to date and is attached as Schedule B. Schedule C, titled "Library Expenditures "2001/2002" is an accounting of all funds expended in the current fiscal year and will be available at the meeting. FISCAL IMPACT None pect~ully submitted, ~.~ Deborah Kaye ~ Library Director Schedule A REVENUE REPORT FINES MEDIA REF Jun-02 & FEES RENTALS SERV. June 1 & 2 $603.64 $403.58 $0.00 $0.00 $0.00 $0.00 03-Jun $584.44 $221.86 $2.78 04-Jun $561.70 $168.34 $0.00 05-Jun $347.86 $168.28 $2.00 06-Jun $264.19 $207.02 $0.00 07-Jun $319.05 ,$413.83 $0.00 June 8 & 9 $461.85 $410.07 $5.00 $0.00 $0.00 $0.00 10-Jun $330.00 $196.12 $10.00 11 -Jun $244.74 $180.38 $0.00 16-Jun $381.89 $213.39 $2.00 16-Jun $343.99 $151.58 $9.48 16-Jun $227.07 $393.92 $5.00 June 15 & 16 $436.55 $307.97 $0.00 $0.00 $0.00 $0.00 17-Jun $548.45 $303.01 $0.00 18-Jun $616.66 $278.98 $8.57 19-Jun $579.94 $279.46 $2.00 20-Jun $594.02 $241.55 $0.00 21 -Jun $485.08 $582.75 $0.00 June 22 & 23 $591.43 $376.02 $10.00 $0.00 $0.00 $0.00 24-Jun $694.15 $330.50 $3.00 25-Jun $274.90 $248.11 $0.00 26-Jun $542.17 $256.16 $0.00 27-Jun $404.24 $211.48 $0.00 28-Jun $244.34 $509.07 $5.00 June 29 & 30 $456.05 $332.28 $5.00 $11,138.40 TOTALS: $9,498.40 $7,385.71 $69.83 June2001 TOTALS $8,713.16 $7,184.43 $121.83 % CHANGE 9% 3% -43% 2001/02 Rev 2000/01 Rev TOTAL LIBRARY INCOME $16,954 $16,019 Comparison of Actual 2001/02 Actual 2001/02 Projected to Projected daily revenue Daily Revenue Daily Revenue Daily Average Fines $306.40 $343.83 Daily Average Media $254.68 $177.65 Daily Average Ref. Fees $2.41 $8.59 DAILY TOTALS $563.49 $530.07 GAIN/LOSS ON PROJ: $1,036 Schedule B BALANCE SHEET June FY 2001/2002 Revenues Earned Projected Loss/Gain Fines & Fees $137,567 $120,000 $17,567 14.6% Media Rentals $85,161 $75,000 $10,161 13.5% Technology Center Revenue/ $9,000 $10,000 ($1,000) -10.0% Print Fees $7,000 $8,000 ($1,000) -12.5% Information Services Fees $1,261 $2,021 $2,500 -37.6% Direct Loan $62,690 $80,000 ($17,310) -21.6% Totals: $302,679 $295,021 $10,918 2.6% Balance for Year thr~ $10,918 R A N CH O C U C A M O N G A ~_ i I I!]!1 II ~ P UI~I~IC h I E,I~ADY SbffReport DATE: July 11,2002 TO: President and Members of the Board of Library Trustees FROM: Renee Tobin, Children's Services Supervisor and Jason Daly, Outreach Coordinator SUBJECT: PROPOSED POLICY FOR SELECTING BOOKMOBILE SCHOOL STOPS RECOMMENDATION That the Board approve the attached policy for selecting and retaining school stops for the Kidsmobile. BACKGROUND/ANALYSIS During the initial year of Kidsmobile service, priority was given to schedule stops at public elementary schools within the city of Rancho Cucamonga. Given the relative high cost of the service, staff would like to establish criteria for selecting schools to provide for optimum use of the Kidsmobile. FISCAL IMPACT None. Respectfully submitted, Renee Tobin Children's Services Supervisor CITY OF RANCHO CUCAMONGA BOOF~VIOBILE SERVICE POLICY POLICY NO.: PAGE 1 OF 1 EFFECTIVE: 7/02 REVISED: APPROVED: PURPOSE: The purpose of this policy to establish an order of priority for schools to receive Kidsmobile visits during a semester. POLICY: Given the Library's commitment to provide curriculum support to school students, schools within the city limits of Rancho Cucamonga will be given priority for Kidsmobile stops. 1) Schools within the city of Rancho Cucamonga with sufficient interest to meet the minimum use requirements (see below) for a standard stop of two hours. 2) Schools in Rancho Cucamonga requesting stops of a shorter duration due to fewer than 75 children visiting. Minimum use requirements: at least 75 children visit the Kidsmobile during a two-hour stop and or at least 100 books borrowed Every effort will be made to continue service to schools that have met the minimum use requirements during the previous school year. When there is a waiting list of schools for Kidmobile services, a school that consistently fails to make optimum use of the service may experience a reduction in Kidsmobile service. Any vacancies that result from failure to meet minimum use requirements will be filled from the waiting list following the priority outlined above. LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % %OF CATEGORY REMAINING SPENT YEAR 2001/2002 1290601 PERSONNEL OPERATIONS $4,256 $2,244 65% 5100 TRAVEL & MEETINGS $6,500 $0 $2,082 $268 89% 5160 MEMBERSHIP DUES $2,350 Ame dcan L.ibrary Asscc. $450 $195 $75 $125 $395 $395 $55 88% MCLS Associate Membership $0 $150 $150 $150 ($150) #DIV/01 Ca]if omia Lib rary Assc¢. $200 $210 $210 $210 ($10) 105% Inland Libr ar/system $1,500 $1,327 $1,327 $1,327 $173 68% $181,694 $19,616 90% 5200 MAINTENANCEJOPER $201,310 $11,288 $11,288 Encumbrance $2,501 ($501) 125% $0 Children's Supplies $39 $172 $24 $,9 $194 $240 $67 $562 $12 $1,318 Children's Programs - Friends $700 $595 $100 $21 $261 $238 $295 $2,210 AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT yEAR BOOKMOBILE SERVICES JUL AUG SEP OC~ NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % % OF CATEGORY REkiAINING SPENT YEAR Cost Center 1290604 2001~2002 PERSONNEL