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HomeMy WebLinkAbout2002/08/08 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on August 8, 2002, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:31 p.m. by President Howdyshell. Present were Boardmembers Bradshaw, Lo, Wimberly and Womack. Also present were: Deborah Clark, Library Director, Robert Karatsu, Library Services Manager, Michelle Perera, Reference Services Coordinator, Renee Tobin, Senior Librarian and Rose Manela, Literacy Supervisor. MOTION: Moved by President Howdyshell to have public comment moved out of order, seconded by Boardmember Lo. Motion carried, 5-0. Shirley Berens and Susana Capparella representing Community Concert Association of the Inland Valley reviewed a flyer with the Library Board that they were requesting to be posted at the Library. President Howdyshell thanked them for coming and stated that the Library would advertise the flyer. B. ANNOUNCEMENTS AND PRESENTATIONS B 1. Presentation on the Chaffey College Foundation Telethon by Bob Balzer, Past President of the Chaffey College Foundation and Publisher of the Inland Valley Daily Bulletin. Bob Balzer, Past President of the Chaffey College Foundation, gave an oral report on the Telethon that Chaffey College Foundation is sponsoring on October 12, 13 and 14. Mr. Balzer assured the Board of his continued support of the Library Telethon. C. ELECTION OF OFFICERS Cl. Election of President and Vice President. Presided over by current President Howdyshell. Boardmember Bradshaw nominated Boardmember Wimberly as President. Library Board Minutes August 8, 2002 Page 2 Boardmember Womack seconded the motion. Boardmember Lo moved for the nomination for President be closed. Motion carded, 5-0. Boardmember Womack nominated Boardmember Howdyshell as President Pro Tem. Boardmember Howdyshell declined. Boardmember Wimberly nominated Boardmember Lo as President Pro Tem. Boardmember Howdyshell seconded the motion. Boardmember Womack moved that nominations for President Pro Tern be closed. Motion carried, 4-0-0-1 (Lo abstained). D. CONSENT CALENDAR D1. Approval of Minutes: July 11, 2002 (Womack abstained) D2. Approval of Holiday Closure for 2002/2003. D3. Review and update of selected library policies: a) Donations and Bequests Policy b) Display Police MOTION: Moved by President Howdyshell to approve the consent calendar, seconded by Boardmember Wimberly. Motion carried, 5-0. E. LIBRARY DIRECTOR'S STAFF REPORTS El. Library Status report: report presented by staff. Deborah Clark, Library Director, reviewed the status of the Library with the Board. E2. Budget Report: report presented by Deborah Clark, Library Director. Library Board Minutes August8, 2002 Page 3 Deborah Clark, Library Director, reviewed the budget worksheets with the Library Board. E3. Report on Summer Reading Program: oral report presented by Renee Tobin, Senior Librarian. Renee Tobin, Senior Librarian, gave an oral report on the Summer Reading Program, announcing that the Summer Reading Program Party would be held on Wednesday, August 21, 2002. As of August 8, a total of 250 tickets had been distributed. E4. Telethon 2002: update on collection status of Library Telethon. Oral report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the collections with the Library Board, announcing a 98 percent collection rate. E5. Kidsmobile: a) Discussion of proposed policy for selecting bookmobile school stops. Updated policy available at the meeting. Deborah Clark, Library Director, reviewed the policy with the Library Board. After discussion, the Library Board directed the staff to make changes and bring the policy back to the next meeting. b) Review of floor plan for new bookmobile. Robert Karatsu, Library Services Manager Presenting. Robert Karatsu, Library Services Manager, reviewed the floor plan with the Library Board. E6. Victoria Gardens Library: update on the progress of the project and status of grant application. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director updated the Library Board on the status of the project. She also stated that staff has not received any notification on the status of the grant application at this time. F. BOARD BUSINESS Fl. Young Adult Liaisons: High School participation at an advisory level. Update by President Howdyshell and Boardmember Womack. Library Board Minutes August8, 2002 Page 4 President Howdyshell requested this item to be held over until the next meeting. F2. Multilanguage collections at Rancho Cucamonga Public Library: Requested by Boardmember Dobbin Lo. Report by Robert Karatsu, Library Services Manager and Michelle Perera, References Services Coordinator. Robert Karatsu, Library Services Manager, reviewed the 2000 Census on language/ethnic diversity of Rancho Cucamonga with the Library Board. Michelle Perera, References Services Coordinator, reviewed the composition of the Library's current Spanish collection with the Library Board. Deborah Clark, Library Director, stated staff is proposing a collection of magazine titles in the Chinese language for the Library. Boardmember Howdyshell stated that a collection of popular magazine titles and newspapers would work well. F3. Proposals for 2001 CALTAC Award Nominations: Staff recommends the Board consider nominating the following individuals for a 2001 CALTAC Awards: i) Individual: Rebecca Davies for her work on the Foundation and in support of the 2002 Telethon. ii) Business: Brodart Books for their on-going sponsorship of the Library Telethon. MOTION: Moved by Boardmember Bradshaw to approve the CALTAC nominations recommended by staff, seconded by Boardmember Howdyshell. Motion carried, 5-0. G. IDENTIFICATION OF ITEMS FOR NEXT MEETING Gl. Young Adult Liaisons G2. Policy for the Kidsmobile G3. Update of Telethon 2002 G4. 24-7 Reference Library Board Minutes August8, 2002 Page 5 H. COMMUNICATIONS FROM TIlE PUBLIC None I. AD~IOURNMENT MOTION: Moved by President Howdyshell to adjourn to October 10, 2002, at 6:30 p.m., seconded by Boardmember Lo. Motion carded, 5-0. Meeting adjourned at 7:37 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 10, 2002