HomeMy WebLinkAbout2002/11/14 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on November 14, 2002, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Boardmembers Bradshaw, Howdyshell, Lo and Womack.
Also present were: Deborah Clark, Library Director, Renee Tobin, Senior Librarian, Michelle Perera,
Reference Services Coordinator and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
BI. Approval of Minutes: October 10, 2002.
B2. Review and update of selected library policies:
a) Fees for Service Policy
b) Overdues, Fines & Fees Policy
c) Kidsmobile Circulation Policy
All of the policies were pulled by Boardmembers for discussion.
MOTION: Moved by Boardmember Bradshaw to approve the minutes, seconded by Boardmember
Howdyshell. Motion carried, 4-0-0-1 (Lo abstained).
Boardmember Womack asked staff about the deletion of fees for Business on the Fees for Service
Policy.
Deborah Clark, Library Director, stated that most of the information can now be obtained on line
from the Intemet.
Boardmember Lo asked staff to change the word "patron" to "account" in the "Collection Agency"
paragraph on page 11, on the Overdues, Fines & Fees Policy.
Boardmember Lo asked staff for the wording to be consistent in the "Kidsmobile Circulation Policy"
on page 12, Item 1) a. and page 13, Item 3 regarding fines.
Library Board Minutes
November 14, 2002
Page 2
MOTION: Moved by Boardmember Bradshaw to approve the selected policies with corrections,
seconded by Boardmember Lo. Motion carded, 5-0.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status report: oral report presented by staff.
Deborah Clark, Library Director, presented an oral report to the Library Board on the status of the
Library during the month of October.
Michelle Perera, Reference Services Coordinator, updated that Library Board on the adult reference
department of the Library.
Renee Tobin, Senior Librarian, gave an oral report on the children's department.
C2. Budget Report: report presented by Deborah Clark, Library Director
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Summer Reading Program in Review: oral report by Renee Tobin, Senior Librarian.
Renee Tobin, Senior Librarian, presented a power point presentation to the Library Board of the
Summer Reading Program highlights.
C4. Victoria Gardens Library: update on the progress of the project and status of grant
application. Oral report by Deborah Clark, Library Director.
Deborah Clark, Library Director, updated the Library Board on the Victoria Gardens Library project
and grant, reminding the Board that the Bond Heating was set for December 2.
C5. Approval of request to close four (4) hours for in-service training on Friday, December 6,
2002. Presented by Deborah Clark, Library Director.
MOTION: Moved by Boardmember Howdyshell to approve the in-service training on Friday,
December 6, seconded by Boardmember Womack. Motion carded, 5-0.
C6. Intemet Librarian's Conference: oral review of conference highlights, by Michelle Perera,
References Services Coordinator and President Wimberly.
Library Board Minutes
November 14, 2002
Page 3
Michelle Perera, References Services Manager, gave an oral report on the Conference.
President Wimberly gave an oral report on the Conference.
D. BOARD BUSINESS
D1. Young Adult Liaisons: High School participation at an advisory level. Update by
Boardmember Howdyshell and Womack.
Boardmember Womack reviewed the timeframe for applications and interviewing process with the
Library Board and the students that were present.
Each applicant came forward and introduced themselves to the Library Board.
D2. Internet Access Fees: Staff requests this item be deferred until the next regular meeting.
MOTION: Moved by Boardmember Bradshaw to approve the delay, seconded by Boardmember Lo.
Motion carried, 5-0.
D3. Library Foundation Board Report: Update from Library Foundation liaison Donna
Bradshaw.
i. Foundation Boardmember recruitment
ii. Request for Library Board support for the November 22 fundraiser/open house.
Boardmember Bradshaw updated the Library Board on the recruitment for new boardmembers and
invited all to attend the Holiday Open House on Friday, November 22 at the J. Filippi Winery.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Young Adult Liaisons
E2. Internet Access Fees
E3. Victoria Gardens Library
E4. Status of the new Bookmobile
E5. CLA Conference
Library Board Minutes
November 14, 2002
Page 4
E6. Telethon 2003
E7. Library Foundation Report
F. COMMUNICATIONS FROM TItE PUBLIC
None
G. ADJOURNMENT
MOTION: Moved by Boardmember Womack to adjourn to December 12, 2002, at 6:30 p.m., at the
Library, seconded by President Wimberly. Motion carried, 5-0. Meeting adjourned at 7:15 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: December 12, 2002