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HomeMy WebLinkAbout2003/06/18 - Minutes June 18, 2003 CITY OF RANCHO CUCAMONGA CITY COUNCIL CLOSED SESSION MINUTES [[ A. CALL TO ORDER I The Rancho Cucamonga City Council held a closed session on Wednesday, June 18, 2003, in the Tapia Room of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:30 p.m. by Mayor William J. Alexander. Present were Councilmembers: Rex Gutierrez, Robert J. Howdyshell, Donald J. Kurth, M.D., Diane Williams and Mayor William J. Alexander. Aisc present were: Jack Lam, City Manager; James Markman, City Attorney; and Joe O'Neil, City Engineer. [[ B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) Mayor Alexander announced the closed session items. B1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED SOUTH OF FOOTHILL BOULEVARD, WEST OF i-15, GARY SAFADY, O&S HOLDINGS, AND JOE O'NEIL, CITY ENGINEER, NEGOTIATING PARTY, REGARDING TERMS OF AGREEMENT - CITY B2. CONFERENCE WITH LEGAL COUNSEL PER GOVERNMENT CODE SECTION 54956.9 SUBDIVISION (A) - POTENTIAL LITIGATION - ONE CASE [[ C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No one was present to comment on the closed session items. D. CONDUCT OF CLOSED SESSION Closed session began at 5:35 p.m. The closed session recessed at 6:50 p.m. City Council Minutes June 18, 2003 Page 2 CITY OF RANCHO CUCAMONGA CITY COUNCIL MINUTES Reqular Meetinq Il A. C^LL OO II A regular meeting of the Rancho Cucamonga City Council was held on Wednesday, June 18, 2003, in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor William J. Alexander called the meeting to order at 8:03 p.m. Present were Councilmembers: Rex Gutierrez, Robert J. Howdyshell, Donald J. Kurth, M.D., Diane Williams and Mayor William J. Alexander. Also present were: Jack Lam, City Manager; James Markman, City Attorney; Linda D. Daniels, RDA Director; Mike Nelson, Sr. RDA Analyst; James C. Frost, City Treasurer; Larry Temple, Administrative Services Director; Lorraine Phony, Information Systems Analyst; Michael Toy, Information Systems Specialist; Joe O'Neil, City Engineer; Brad Buller, City Planner; Kevin McArdie, Community Services Director; Paula Pachon, Management Analyst III; Dave Moore, Recreation Superintendent; Nettle Nielsen, Recreation Supervisor; Deborah Clark, Library Director; Captain Pete Ortiz, Rancho Cucamonga Police Department; Deputy Fire Chief Bob Corcoran, Rancho Cucamonga Fire Protection District; Kimberly Smith, Fire Administrative Resource Manager, Rancho Cucamonga Fire Protection District; Janet Walker, Sr. Administrative Secretary, Rancho Cucamonga Fire Protection District; Kimberly Thomas, Management Analyst II; Kathy Scott, Deputy City Clerk; Shirr'l Griffin, Office Specialist II - City Clerk's Office; and Debra J. Adams, City Clerk. B1. Presentation of a Proclamation to Peter Tolstoy for his years of dedicated service to the City as Planning Commissioner. Mayor Alexander presented the Proclamation to Mr. Tolstoy thanking him for his service to the community. Ne continued to talk about all that he has accomplished. Daniel Hernandez, representing County Supervisor Paul Biane, also presented Mr. Tolstoy with a County Proclamation. Mr. Hernandez presented a County Proclamation to John Mannerino, who also recently left the Planning Commission. B2. Presentation of a Proclamation to Martin Dickey, Chairman of the Park and Recreation Commission, declaring July 2003 as "Park and Recreation Month." Mayor Alexander presented the Proclamation to Chairman Dickey. City Council Minutes June 18, 2003 Page 3 B3. Presentation of Proclamations in recognition of the major sponsors of the City's Silver Anniversary Event held May 10, 2003. Mayor Alexander, assisted by Nettle Nielsen, Recreation Supervisor, presented the Proclamations to the major sponsors. II c. PUBLIC COMMUNICATIONS II Gl. Rudy Jaramilio, Rancho Recall (www.ranchorecall.org), stated the purpose of the recall is to allow people the right to vote who is on the Council. He asked people to sign the recall petitions so they can decide if the Councilmembers should remain on the Council or not. He asked for the people's support of this effort. C2. Gwyn Frost commented on the nice people that the Tolstoy's are. She stated she wanted to talk about the Etiwanda Specific Plan, which started in 1982. She stated the meetings to develop this were held at the Etiwanda Intermediate School. She continued to talk about the features of the Etiwanda area. C3. John Lyons, Rancho Recall, stated 95% of their returned petition signatures are valid. He stated they are not yet ready to let people know who many they have. He commented on Mr. Tolstoy and his efforts towards the community. He commented on the bicycle rodeo that recently took place and that the Recall Committee unveiled their Recall Trike. He stated they would be at Milliken and Base Line from 9:00 to 11:00 a.m. this Saturday and also at the Stater Brothers Center on 19th and Archibald from 9:00 to 11:00 to get signatures on their petitions, lie stated one week from Saturday they will have their Recall float, which will be in the Founder's Day Parade. He stated on the 4th of July they will be at Chaffey College, He added anyone could download the petition at www.ranchorecall.org. He stated their P.O. Box is 2641, Rancho Cucamonga 91729. C4. Hilda Phillips, Terra Vista, read a letter into the record, which is on file in the City Clerk's office. She told about her idea of having students collect money for a tree to go in Central Park. C5. Leslie Grimes commented that the Recall Committee is not spending the people's money and would not until their efforts qualify to be on the ballot for a special election, which will give the people the right to vote. She stated this is not vindictive, that she just wants the right to vote and to hear the Councilmember's visions. She stated a special election would cost $3.50 per registered voter. She questioned why the budget meetings could not have taken place at a regular meeting. She felt it would have given people more of an opportunity to get involved in this process and she felt the meetings should have been televised. She stated she is concerned that people are scared to sign the recall petition because they think it is not confidential. C6. Melanie Ingram, Rosebud, stated the recall is not backed by the Fire Department. She stated the Upland Colonies Lawsuit is still moving forward. She stated she saw a billboard that advises people to get off on Carnelian to look at the Upland Colonies Project. She stated at the bicycle rodeo she was told this event is not to assault anybody, that it was a positive, family event. She felt the community needs to know their civic responsibility. She stated on June 28 at Windrows Park they would unveil the Recall Float. She talked about the trip her daughter will be taking to Europe this summer and that she will be serving as an Ambassador for the City. She continued to talk about what she did to get selected to go on this trip, She thanked the Council for their assistance. C7. Dawn Signor left $3.50 plus $2.00 for the special election cost with the City Clerk. City Council Minutes June 18, 2003 Page 4 [{ D. COUNCIL COMMUNICATIONS D1. Councilmember Gutierrez stated he went to an Eagle Court of Honor at St. Peter and St. Paul. He stated he would be going out in the community listening to the people's concerns. He added that at $3.50 per registered voter for a special election, that it would cost about $210,000 total for the special election which is a lot of money that could be spent on other programs and added there is already a general municipal election scheduled in November 2004. He added that Councilmembers Howdyshell and Kurth are accessible and would be happy to meet with anyone. D2. Councilmember Howdyshell started he is one of the animal shelter ad hoc committee members and had met at the shelter last week to tour the facility with staff, Nicole Myemhin, Mr. Ames and animal shelter staff. He stated they want to save animals that are adoptable. D3. Councilmember Williams stated Mr. Tolstoy was an avid proponent for having enough parks in the City to serve the community. She stated she has attended many DARE graduations. She stated the City is concerned that there will not be a DARE program next year. She stated the Legislative Task Fome of the League of California Cities recently met and that the sales tax bill is now a two-year bill. She felt the citizens could make a difference by voicing their opinion to the legislators. She felt they should be encouraged to get the state budget completed. D4. Councilmember Kurth talked about AB 1221 and the negative impacts it would have on the City. He stated it is not dead and will be brought back next year. He stated the City is facing a shrinking budget and still has to provide services to everyone. He talked about the DARE graduations and how exciting it was. He mentioned there were many good things going on n the City. He wished he could have been involved in the horse rescue. II II James Markman, City Attorney, requested the City Council add an item that was requested by the major shopping center stores that are going to be incorporated into the mall, and added that if something were to happen with respect to the mall by way of foreclosure because of bond defaults, that this will not stop the operation of the major department stores or eradicate their reciprocal easements so the mall can continue to operate. He stated this is needed so they can complete their paperwork and sign up so the property transaction can be closed in July. MOTION: Moved by Williams, seconded by Kurth to add the item as E25. Motion carried unanimously 5-0. Councilmember Howdyshell removed items D8 and D13 for discussion. El. Approval of Warrants, Register May 28 thru June 9, 2003, and Payroll ending June 9, 2003, for the total amount of $2,088,660.30. E2. Approve to receive and file current Investment Schedule as of May 31,2003. E3. Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of the Hermosa Avenue Storm Drain and Street Improvement from 280' north of Base Line Road to the Alta Loma Channel, Phase III to be funded from Account Nos. 11123035650/1402112 (Drainage) and 11763035650/1410176 (Measure I). City Council Minutes June 18, 2003 Page 5 RESOLUTION NO. 03-170 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF THE HERMOSA AVENUE STORM DRAIN AND STREET IMPROVEMENT FROM 280' NORTH OF BASELINE ROAD TO THE ALTA LOMA CHANNEL, PHASE III IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS E4. Approval to appropriate an additional $2,000 into Acct. No. 1001314-5303 (Contract Services- Reimbursable) to fund additional expenses in connection with a developer-reimbursed Environmental Impact Report for a 359 lot subdivision, development agreement. E5. Approval of various budget appropriations as detailed in the attached staff report to supplement the Fiscal Year 2002/03 Amended Budget that was adopted on May 21,2003. E6. Approval of a request from Valley Baseball, Inc. (Quakes) and McDonald's Baseballers Against Drugs (BAD) for a Waiver of Fees and Charges for a Free Youth Baseball Clinic at the Rancho Cucamonga Stadium on July 2, 2003. E7. Approval for the replacement purchase of one (1) fleet vehicle from Quality Toyota of Corona, California, selected through comparative off-the-lot pricing, not to exceed the amount of $24,123.04 from Fund 1712-001-5604. E8. Approval to declare surplus miscellaneous City-owned Equipment. REMOVED FOR DISCUSSION BY COUNClLMEMBER HOWDYSHELL, E9, Approval of Amendment No. 3 to the Amended and Restated Lease between the City of Rancho Cucamonga and Valley Baseball Club, Inc., (CO 92-064) relating to stadium rental fees. El0. Approval of consent of the City of Rancho Cucamonga as a party to the Public Parking Facilities Ground Lease to the Third Amendment to the Disposition and Development Agreement between the Rancho Cucamonga Redevelopment Agency and Victoria Gardens, to the extent it affects the Ground Lease. Ell. Approval to award and execute the Professional Services Agreem(~nt (CO 03-056) for construction survey services of the Banyan Street Widening, from Rochester Avenue to 2000' west, to Associated Engineers in an amount not to exceed $11,670 to be funded from Measure I Funds, Account No. 11763035650/1407176-0. E12. Approval to award and execute the Professional Services Agreement (CO 03-057) for Material Testing Services of the Lemon Avenue Pavement Rehabilitation, from Beryl Street to Amethyst Street to RMA Group in an amount not to exceed $10,089 to be funded from Measure I Funds, Account No. 11763035650/1411176-0. E13. Approval to accept the bids received, and award and execute the contract (CO 03-058) in the amount of $2,932,935.50 ($2,666,305.00 plus 10% contingency) to the apparent Iow bidder, Albert W. Davies, Inc., for the construction of the Carnelian Street Storm Drain and Street Rehabilitation Improvements from Vivero Street to 19th Street, to be funded from Measure I Funds, Account No. 11763035650/1296176-0, and appropriate $2,500,000.00 from Measure I Fund Balance to Account No. 11763035650/1296176-0. REMOVED FOR DISCUSSION BY COUNClLMEMBER HOWDYSHELL. E14. Approval of a Reimbursement Agreement (CO 03-059) for Installation of a portion of Etiwanda/San Sevaine Area 4 Storm Drain Facilities in connection with development of Tracts 14380, 14379 and 14139, located in Wi[son Avenue, from Etiwanda Spreading Grounds to west of Cervantes Place, submitted by Mastercraft Homes, DRA-27. City Council Minutes June18,2003 Page 6 RESOLUTION NO. 03-171 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING REIMBURSEMENT AGREEMENT DRA-27 FOR THE INSTALLATION OF A PORTION OF ETIWANDA/SAN SEVAINE AREA 4 STORM DRAIN FACILITIES, LOCATED IN WILSON AVENUE FROM ETIWANDA SPREADING GROUNDS TO WEST OF CERVANTES PLACE E15. Approval of a Reimbursement Agreement with Riverside Commemial Investors, Inc. (CO 03-060) for widening of 6th Street Crossing of Deer Creek Channel for Development Review DRC2001-00001 in accordance with Resolution No. 01-43, to be funded from Account 11243035650/1026124-0 "Transportation Development." RESOLUTION NO. 03-172 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A REIMBURSEMENT AGREEMENT FOR WIDENING OF 6TM STREET CROSSING OF DEER CREEK CHANNEL ASSOCIATED WITH THE DEVELOPMENT OF DRC2001-00001 E16. Approval of map, Improvement Agreement, Improvement Securities, Monumentation Cash Deposit and ordering the annexation to Landscape Maintenance District No. 1 and Street Light Maintenance District Nos. 1 and 2 for Tract No. 16332, located on the north side of Hillside Road, east of Hermosa Avenue, submitted by Stonebridge Rancho Cucamonga, LLC. RESOLUTION NO. 03-173 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING TRACT NO. 16332, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES AND MONUMENTATION CASH DEPOSIT RESOLUTION NO. 03-174 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 2 FOR TRACT NO. 16332 E17. Approval of Map, Improvement Agreement, Improvement Securities, Monumentation Cash Deposit and ordering the annexation to Landscape Maintenance District No. 1 and Street Light Maintenance District Nos. 1 and 2 for Tract No. 16237, located on the south side of Wilson Avenue, approximately 200 feet west of Haven Avenue, submitted by Stonebridge Rancho Cucamonga, LLC. RESOLUTION NO. 03-175 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING TRACT NO 16237, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES AND MONUMENTATION CASH DEPOSIT City Council Minutes June 18, 2003 Page 7 RESOLUTION NO. 03-176 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 2 FOR TRACT NO. 16237 E18. Approval to accept Improvements, release the Faithful Performance Bond, accept a Maintenance Bond and file a Notice of Completion for improvements for Tract 16001, submitted by LDC Cougar, LLC, located in the Terre Vista Planned Community and bounded by Chumh Street, Elm Avenue, and Spruce Avenue. RESOLUTION NO. 03-177 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 16001 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK E19. Approval to release Faithful Performance Bond No. 6123365 in the amount of $164,110.00, for the installation of fiber optic cabling at various locations, Contract No. 01-084. E20. Approval to release Faithfut Performance Bond No. CD 2717 in the amount of $520,635.00 for the Heritage Park Tot Lot Renovation Project, Contract No. 01-083. E21. Approvaltorelease Maintenance Guarantee Bond for Trect No. 14120-110catedonthenorthside of Summit Avenue, west of Etiwanda Avenue, submitted by Wealth III, LLC. E22. Accept Improvements, release the Faithful Performance Bond and file a Notice of Completion for improvements for Tract 15727-3, submitted by Cornerpointe 85, LLC, located between Fourth and Sixth Streets, west of Archibald Avenue. RESOLUTION NO. 03-178 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 15727-3 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK E23. Accept Improvements, release the Faithful Performance Bond, accept a Maintenance Bond and file a Notice of Completion for improvements for Tract 16081, submitted By Trimark Pacific-Day Creek LLC, located on the southwest corner of Victoria Park Lane and Day Creek Boulevard. RESOLUTION NO. 03-179 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 16081 AND AUTHORIZING THE FILING OF A NOTICE CE COMPLETION FOR THE WORK E24. Approval of a Resolution establishing a Tariff for Temporary Construction Power. RESOLUTION NO. 03-180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A TARIFF FOR TEMPORARY CONSTRUCTION POWER City Council Minutes June 18, 2003 Page 8 E25. Added Item - Approval of a Non-Disturbance Agreement with between the City, the Redevelopment Agency and CFD 2003-01 which provides major anchor stores within the regional center a security that the CFD tax cannot be altered without their consent. DISCUSSION OF ITEM ES. Approval to declare surplus miscellaneous City-owned Equipment. Councilmember Howdyshell questioned why the fire truck was being surplused. Deputy Chief Corcoran stated it is because of the high mileage it has and because it would cost too much to maintain. DISCUSSION OF ITEM E13. Approval to accept the bids received, and award and execute the contract (CO 03-058) in the amount of $2,932,935.50 ($2,666,305.00 plus 10% contingency) to the apparent Iow bidder, Albert W. Davies, Inc., for the construction of the Carnelian Street Storm Drain and Street Rehabilitation Improvements from Vivero Street to 19th Street, to be funded from Measure I Funds, Account No. 11763035650/1296176-0, and appropriate $2,500,000.00 from Measure I Fund Balance to Account No. 11763035650/1296176-0. Councilmember Howdyshell questioned the bid and contingency amounts and asked for clarification on this. Joe O'Neil, City Engineer, clarified this information. MOTION: Moved by Gutierrez, seconded by Kurth to approve the staff recommendations in the staff reports contained within the Consent Calendar including the added item. Motion carried unanimously 5-0. Fl. CONSIDERATION OF SECOND AMENDMENT TO DEVELOPMENT AGREEMENT 01-02 {CO 02- 012) - VICTORIA GARDENS-C, LLC - A request to amend the Development Agreement for the Victoria Gardens Regional Center to provide assurance that major department store parcels, up to a total of 10.57 combined acres, will not experience increased Mello Roes taxes associated with Community Facilities District 2003-01, without the unanimous support of the affected property owners. APN: 0227-161-48 and 49; 0227-171-36; 0227-201-35 and 45 thru 48; and 0227-211-30 and 39 thru 43. Debra J. Adams, City Clerk, read the title of Ordinance No. 709. ORDINANCE NO. 709 (second reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SECOND AMENDMENT TO DEVELOPMENT AGREEMENT 01-02 (CO 02-012), A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF RANCHO CUCAMONGA AND VICTORIA GARDENS-C, LLC, IN ORDER TO PROVIDE ASSURANCE THAT MAJOR DEPARTMENT STORE PARCELS WITHIN THE VICTORIA GARDENS REGIONAL CENTER WILL NOT EXPERIENCE INCREASED MELLO ROOS TAXES ASSOCIATED WITH COMMUNITY FACILITIES DISTRICT 2003-01 City Council Minutes June 18, 2003 Page 9 MOTION: Moved by Howdyshell, seconded by Kurth to waive full reading and approve Ordinance No. 709. Motion carried unanimously 5-0. F2. CONSIDERATION OF DEVELOPMENT CODE AMENDMENT DR02003-00348 - CITY OF RANCHO CUCAMONGA - A request to amend Section 17.08 (Residential Districts) of the Development Code regarding second dwelling units within the Very Low, Low and Low-Medium (1-2, 2-4, and 4-8 dwelling units per acre, respectively) Residential Districts to comply with State Assembly Bill 1866. Debra J. Adams, City Clerk, read the title of Ordinance No. 710. ORDINANCE NO. 710 (second reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT DRC2003-00348, A REQUEST TO AMEND SECTION 17.08.030, RESIDENTIAL DISTRICTS, OF THE RANCHO CUCAMONGA DEVELOPMENT CODE REGARDING SECOND DWELLING UNITS WITHIN THE VERY LOW, LOW, AND LOW-MEDIUM (.1-2, 2-4, AND 4-8 DWELLING UNITS PER ACRE, RESPECTIVELY) RESIDENTIAL DISTRICTS TO COMPLY WITH ASSEMBLY BILL 1866, AND MAKING FINDINGS IN SUPPORT THEREOF MOTION: Moved by Howdyshetl, seconded by Kurth to waive full reading and approve Ordinance No. 710. Motion carried unanimouslyS-0. II G. ADVERTISED PUBLIC HEARINGS No items submitted. No items submitted. I. CITY MANAGER'S STAFF REPORTS I1. PRESENTATION ON THE RANGHO GUCAMONGA POLIGE DEPARTMENT GHILD SAFETY SEAT PROGRAM (Oral) The item was introduced by Captain Pete Ortiz. Deputies Ron Ives and dodi Miller, who is also a Certified Car Seat Technician, gave a power point presentation and demonstrated the oar seat model. Mayor Alexander asked why there is no income limits for the free car seats being given. City Council Minutes June 18, 2003 Page 10 Deputy Miller stated the important thing is that the children are safe and that is what "Safety Angels" does. Councilmember Gutierrez stated that people are lucky to have Deputies Ives and Miller involved in this program. ACTION: Report received and filed. [I J. COUNCIL BUSINESS Ol. PARKS, RECREATION FACILITIES AND COMMUNITY SERVICES UPDATE ACTION: Report received and filed. J2. CONSIDERATION OF CITY COUNCIL COMMUNITY SERVICES SUBCOMMITTEE'S RECOMMENDATION TO FILL ONE VACANCY ON THE COMMUNITY FOUNDATION Staff report presented by Kevin McArdle, Community Services Director. MOTION: Moved by Williams, seconded by Howdyshell to appoint Sandra Metel. Motion carried unanimously 5-0. J3. DISCUSSION OF POLICIES PERTAINING TO RESOLUTIONS AND PROCLAMATIONS (Oral) Councilmember Williams stated she brought this up because of the new graphics the City has. She felt there needed to be various levels of recognition. She mentioned she liked the Proclamation the Planning Commission had recently prepared which had all five signatures of the Commission on the Proclamation. She added that would be her preference for Council proclamations. Councilmember Kurth stated Kimberly Thomas has done a great job with this and felt she should be given direction to go forward with the suggestions. Councilmember Gutierrez felt it was a good idea and would add to the unity of the Council. Mayor Alexander asked if they want to sign all of the Proclamations. Councilmember Williams felt it was a good idea. Jack Lam, City Manager, suggested that the signatures be digitized as an option. Councilmember Williams asked that Kimberly Thomas check into this and present something to the Council to include various options and that the Council could make a final decision how to proceed with this idea. ACTON: It was the consensus to develop a portfolio of information for the Council to review before making a decision. J4. UPDATE ON THE SENIOR HOME-DELIVERED MEALS PROGRAM IN RANCHO CUCAMONGA Staff report presented by Dave Moore, Recreation Superintendent. He introduced Mary Sawicki, Director of San Bernardino County Aging and Adult Services. City Council Minutes June 18, 2003 Page 11 Ms. Sawicki gave more information on the home delivered meals program. She stated there is a County Task Force that was developed regarding the meals program. She stated the people will continually be evatuated to see if they still need the meals. She stated they need to find alternatives to help those people that don't have anyone to check on them. She felt something needs to be done to provide good services to the seniors because their needs change. Councilmember Howdyshell asked if more people would be served with the cost savings identified through the change in the program. Ms. Sawicki stated yes, that was the idea. She stated there are 46 options pertaining to the meals program. Councilmember Williams hoped that those assessing the program could recommend that some people could get a congregate meal. Ms. Sawicki agreed. Councilmember Gutierrez asked if the people delivering the meals also check on the people's health. Ms. Sawicki stated because of the number of meals to be delivered, that usually does not happen, that it depends on the person delivering the meals. She wished they had more volunteers to help with the program. Councilmember Kurth stated his Mother received the meals and he felt she liked the contact with the person delivering the meal. Mayor Alexander stated he tasted the frozen meal and did not think they were acceptable. He stated if the City only knew about this for 90 days that did not give them very much time to assess the situation and do something about it. He stated he is disappointed that the City now only has 14 days left to do something. Ms. Sawicki stated the County does have other programs that can help the seniors if they need to be checked on, etc. She added these programs can assist with their meals, as well as other issues. Mayor Alexander stated Rancho Cucamonga's County Supervisor will be hearing from him because he is not happy about this. Councilmember Kurth stated he agrees with the Mayor and stated he would hate to see this program change. He felt the City should do everything they can to help keep the program going. Ms. Sawicki reiterated the money that is saved by serving the frozen meals can help to serve more people. Councilmember Williams asked for a map of the route of those being served. Pauline Dean talked about the people that want to volunteer. She stated Upland just started their own meals program and felt Rancho Cucamonga should do something like that. Nellie Ayala talked about the delivery of the meals in the hot boxes. Ms. Dean stated she will start keeping a list of names of those that want to deliver and volunteer. She stated people need that day-to-day contact. Mayor Alexander stated he would contact the Board of Supervisors about this. City Council Minutes June 18, 2003 Page 12 John Lyons stated the program was designed for people that stay at home all the time. He stated these people need more than meals. He commented how important it was for the seniors to have the contact with someone. He felt something should be done to help this situation. ACTION: Direction was given for staff to continue working with the County to try to maintain the same service as we now have. Councilmember Williams felt some of those that need the most should be given some additional services. She felt possibly the City needs to develop its own program and use volunteers. Councilmember Kurth stated he agreed, but felt our legislators should know the City does not support what is happening. He felt it was wrong to cut back on the program. He felt a letter should be written to Supervisor Biane and Congressman Dreier signed by all of the Councilmembers. Mayor Alexander suggested that the City check with the County before letters are written. Councilmember Howdyshell stated he would not want to cut people off from the meals for a phone quality assurance plan. Ms. Sawicki stated they want to help and work with the City on this issue. J5. DISCUSSION OF DARE PROGRAM (Oral) Staff report presented by Duane Baker, Assistant to the City Manager. He stated staff has met with the School Superintendents asking them to reconsider funding the DARE program next year. Jack Lam, City Manager, stated this is a program that is a problem County-wide. He stated the City has told them that we are willing to put in our portion of the money to continue this program. He pointed out what the State does with the budget is still an issue. He stated right now the City has the money if the school districts are willing to put in their portion. Councilmember Gutierrez wanted to know if the school districts come up with the money, is there still enough time to implement the program for next year. Duane Baker, Assistant to the City Manager, stated yes. Councilmember Gutierrez asked that Mr. Baker keep the Council updated so they know when they can appeal to the legislature. Councilmember Kurth felt we should do whatever we can because it is an excellent program that changes lives. II K. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING I K1. Councilmember Williams asked the City Manager if he could give a power point presentation of the City's newly adopted budget at the next meeting. Jack Lam, City Manager, stated he would be happy to. K2 Councilmember Kurth stated he would like an update on the meals on wheels program. City Council Minutes June 18, 2003 Page 13 L1. Leslie Grimes stated she felt Councilmember Williams misunderstood what she previously stated about getting to know Councilmembers Kurth and Howdyshell when she wanted to add the Council Communications section. She said what she would like is a little more of their vision for the City. She stated she appreciated Councilmember Williams putting the budget presentation on the agenda. She stated she appreciated her doing her job as a Councilmember and wished Councilmember Gutierrez could do the same. Councilmember Gutierrez stated it is hard when there is someone trying to destroy your career. MOTION: Moved by Howdyshell, seconded by Gutierrez to adjourn. Motion carried unanimously 5-0. The meeting adjourned at 10:26 p.m. Respectfully submitted, City Clerk Approved: August 6, 2003