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HomeMy WebLinkAbout2004/06/14 - Agenda Packet - Spec CC (Budget) AGENDA RANCHO CUCAMONGA CITY COUNCIL SPECIAL MF ETING Monday, June 14, 2004 + 6:00 p.m. Rancho Cucamonga City Hall + Council Chambers 10500 Civic Center Drive + Rancho Cucamonga, CA 91730-3801 A. CALL TO ORDER 1. Roll Call: Alexander__, Gutierrez Howdyshell , Kurth Williams B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the City Council. State law prohibits the Council from addressing any issue not previously included on the agenda, The Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. CONSENT CALENDAR The following Consent Calendar item(s) are expected to be routine and non- controversial. They will be acted upon by the Council at one time without discussion. Any item may be removed by a Councilmember or member of the audience for discussion. 1. APPROVAL OF ANNUAL LOAN TRANSACTION BETWEEN THE CITY OI- RANCHO CUCAMONGA AND THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY (pg. 1) 2. APPROVAL OF AGREEMENT (CO 04-065) FOR CITY FUNDING FIRr- PROTECTION SERVICES (Pg. 2) AGENDA RANCHO CUCAMONGA CITY COUNCIL D. PUBLIC HEARINGS The following items have no legal publication or posting requirements. The Chair will open the meeting to receive public testimony. 1. ADOPTION OF FISCAL YEAR 2004/2005 BUDGET AND ARTICLE APPROPRIATIONS L~M~T (Pg. 6) RESOLUTION NO. 04-187 (Pg. 8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE CITY'S FISCAL YEAR 2004/2005 BUDGET RESOLUTION NO. 04-188 (Pg. 10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR 2004/2005 E. ,ADJOURNMENT I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on June 10, 2004, per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California. T H E C I T ¥ 0 Staff Report DATE: June 14, 2004 TO: Mayor and Members of the City Council Chairman and Members of the Redevelopment Agency Board Jack Lam, City Manager/Executive Director FROM: Linda Daniels, Redevelopment Director BY: Mike Nelson, Sr. Redevelopment Analyst SUBJECT: Approval of Annual Loan Transaction Between the City of Rancho Cucamonga and the Rancho Cucamonga Redevelopment Agency. RECOMMENDATION: Approve the repayment and re-borrowing of the annual loan amount between the City of Rancho Cucamonga and the Rancho Cucamonga Redevelopment Agency. BACKGROUND/ANALYSIS: In order to receive tax increment revenue, the principal source of redevelopment funding, a Redevelopment Agency must demonstrate existing debt, which will be repaid by the tax increment received. For this purpose, when the Project Area was established in Fiscal Year 1982/83, the City loaned money to the Redevelopment Agency in order to establish initial debt, as well as to provide monies for operations. For debt purposes, the City and Agency have continued to maintain this loan agreement, thus ensuring the Agency's receipt of its full tax increment revenue. During fiscal year 2003/04, the Redevelopment Agency will pay to the City $9,000,000 toward the principal and interest on the City/Agency loan. At the same time, it is also necessary for the Agency to continue its loan agreement with the City, in order to show sufficient debt and receive the full amount of tax increment revenue. Therefore, it is necessary for the City to authorize the Agency to re-borrow the amount of $9,000,000. This item appears on both the Agency and City Council Agendas. Respectfully submitted, Linda Daniels Redevelopment Director I~ A N C H O C U C A M O N G A FIRE PROTECTION DISTRICT Staff:Report DATE: June 14, 2004 TO: Mayor and Members of the City Council President and Members of the Board of Directors of the Rancho Cucamonga Fire Protection District FROM: Jack Lam, City Manager BY: Tamara L. Layne, Finance Officer SUBJECT: AGREEMENT FOR CITY FUNDING FIRE PROTECTION SERVICES RECOMMENDATION Approval of an agreement between the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District for funding fire protection services during Fiscal Year 2004/05. BACKGROUND Due to increases in the District's fixed operating costs (i.e., insurance and retirement costs) outpacing the District's revenue growth, the City has agreed to enter into an agreement with the District to fund this revenue shortfall. For Fiscal Year 2004/05 it is projected that the District will have an estimated revenue deficit of $1,235,640, $700,000 of which will be funded by the Rancho Cucamonga Redevelopment Agency through its pass-thru agreement. The City desires that the level of basic fire protection services be maintained at its current level and, as such, has agreed to fund the remaining $535,640 estimated revenue deficit. This will be the tenth year the City Council and District Board have entered into this agreement. The attached agreement transfers up to $535,640 in General Fund dollars to the Fire District for Fiscal Year 2004/05 ensuring fire protection services continue at their current level. Respectfully submitted, Jack Lam City Manager I:~finance~budget2OO5~City Council staff reports~agreement for funding fire protection services 2004-05. doc AGREEMENT FOR FUNDING OF FIRE PROTECTION SERVICES WITHIN THE CITY LIMITS OF THE CITY OF RANCHO CUCAMONGA DURING FISCAL YEAR 2004/05 This Agreement is made and entered into by and between the City of Rancho Cucamonga ("City" hereinafier) and Rancho Cucamonga Fire Protection District ("District" hercinafier). WITNESSETH A. Recitals. (i) Dis~ct provides fire protection and related services within City's boundaries. (ii) City desires that the level of basic services so provided by Dis~ct during fiscal year 2003/04 ("the service levels" hereinafter) bc maintained by District during fiscal year 2004/05. (iii) District projects a budget shortfall of $1,235,640, $700,000 for fiscal year 2004/05 which jeopardizes District's ability to provide the basic service levels within City's boundaries during fiscal year 2004/05. (iv) The City is willing to fund a portion of the District's operations during fiscal year 2004/05 to insure that their basic service levels will be maintained within City. (v) California Constitution Article XIIIB, Section 3(a) provides as follows: "In the event that the financial responsibility of providing services is transferred, in whole or part, whether by annexation, incorporation, or otherwise, from one entity of government to another, then for the year in which such transfer becomes effective the appropriations limit of the transferee entity shall be increased by such reasonable amount as the said entities shall mutually agree and the appropriations limit of the transferor entity shall be decreased by the same amount." B. Agreement. NOW, THEREFORE, the parties hereto agree as follows: 1. On or before June 30, 2005, City shall pay to District an amount not to exceed $535,640. 2. In consideration of City's payment provided for in paragraph 1 above, District shall maintain the basic service levels within City's boundaries during the entirety of the 2004/05 fiscal year. 3. On or before July 1, 2005, District shall supply to City financial statements and any and all other documents deemed necessary to City to indicate that the funds be paid pursuant to paragraph 1 have been utilized by District to maintain the service levels within City during fiscal year 2004/05 rather than being put to another use such as supplementing District's reserves. Any portion of said sum not so utilized in the prescribed manner shall be refunded to City within 30 days of notification by the City. IN WITNESS WHEREOF, the parties hereto have entered into this Agreement on the dates set forth below opposite the name of each such party. CITY OF RANCHO CUCAMONGA Dated: By: William J. Alexander Mayor ATTEST: Debra Adams, City Clerk City o f Rancho Cucamonga RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Dated: By: William J. Alexander President TH E CITY O F I~AN CH 0 C U CAH 0 N GA S rfl:Re rt DATE: June 14, 2004 TO: Mayor and Members of the City Council Jack Lam, City Manager FROM: Tamara L. Layne, Finance Officer SUBJECT: ADOPTION OF FISCAL YEAR 2004~05 BUDGET AND ARTICLE XlIIB APPROPRIATIONS LIMIT RECOMMENDATION 1. Council approve the attached resolution authorizing the fiscal year 2004/05 budget. 2. Council approve the attached resolution adopting the Article XIIIB Appropriations Limit for fiscal year 2004/05. BACKGROUND 1. The City of Rancho Cucamonga has proposed a one year program of service with the 2004/05 fiscal year budget. The attached resolution adopts that one year budget and reflects any changes recommended and approved by Council at the publicly held budget study session. FISCAL YEAR 2004/05 BUDGET General Fund $ 47,485,280 Library Services $ 1,873,990 Capital Improvement Program $ 38,351,540 Special Funds $ 40,341,000 Total $128.051.810 2. The State of California Constitution, Article XIIIB, requires that an appropriations limit be established annually by the City Council. The factor used to develop the appropriations limit is the C.P.I. change and the change in the City's population. The additional attached resolution adopts the annual appropriations limit as required by Article XIIIB of the State Constitution. Based on the factors of the Gann Limit (a C.P.I. change of 3.28% and a population change of 5.01%), the City's fiscal year 2004/05 appropriations limit is $43,816,145. The City's fiscal year 2004/05 appropriations subject to this limit total $33,086,600. It is anticipated that the City will be at 75.51% of its Gann Limit at June 30, 2005. Respectfully submitted, Tamara L. Layne Finance Officer Attachments i:~finance~budget2OO5~City Council staff reports~City budget adoption 2004-05.doc -2- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ADOPTING THE CITY'S FISCAL YEAR 2004~05 BUDGET WHEREAS, the Rancho Cucamonga City Council held two workshops to review the appropriation requests for the fiscal year 2004~05 on May 27, 2004 and June 3, 2004, and; WHEREAS, the Rancho Cucamonga City Council held a public hearing on the General City Budget, and; WHEREAS, this public hearing was published in a newspaper of general circulation and held on June 14, 2004; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, California does hereby resolve on this 14th day of June 2004, as follows: SECTION 1: ADOPTION OF FISCAL YEAR 2004105 BUDGET. The City of Rancho Cucamonga budget for the fiscal year 2004105, on file in the office of the Finance Officer, is hereby adopted in the amount of $128,051,810. This budget total includes appropriations for both the general and other special purpose funds. SECTION 2: TRANSFERS OF FUNDS BETWEEN AND / OR WITHIN APPROPRIATIONS. The City Council of the City of Rancho Cucamonga may transfer funds between funds or activities set forth in the budget. The City Manager may transfers funds between appropriations within any fund as set forth in the budget and may transfer appropriations between activities within any cost center in the same fund. SECTION 3: TRANSFERS OF FUNDS BE'I'VVEEN FUNDS~ Transfers of funds between funds as shown throughout the fund transfer sections of the budget shall be made as expenditures warrant such transfers. SECTION 4: DISBURSEMENTS. The City Manager and the Finance Officer, or the duly designated representative, are hereby empowered and authorized to disburse funds pursuant to appropriations provided for in the fiscal year 2004/05 budget, and have the responsibility to establish procedures and to administratively implement and control the budget on all matters, except direct expenditures by Councilmembers which require Council approval. Resolution No. 04- Page 2 SECTION 5: ADDITIONAL APPROPRIATIONS. The City Council may amend this temporary budget to add or delete appropriations. PASSED, APPROVED, AND ADOPTED this 14th day of June 2004. AYES: NOES: ABSENT: ABSTAINED: William J. Alexander, Mayor ATTEST: Debra J. Adams, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at an adjourned meeting of said City Council held on the 14th day of June 2004. Executed this __ day of June 2004, at Rancho Cucamonga, California. Debra J. Adams, City Clerk h~finance~budget2OO5tCity Council staff reportsVesolution-City budget 2004-05.doc RESOLUTION NO. 04._.~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR 2004/05 WHEREAS, Article XlIIB of the State of California provides that the total annual appropriations subject to limitation of the State and of each local government shall not exceed the appropriations limit of such entity of government for the prior year adjusted for changes in the cost of living and population except as otherwise provided in said Article XlIIB, and; WHEREAS, pursuant to said Article XIIIB of the Constitution of the State of California, the City Council of the City of Rancho Cucamonga deems it to be in the best interests of the City of Rancho Cucamonga to establish an appropriations limit for fiscal year 2004/05, and; WHEREAS, the Finance Officer of the City of Rancho Cucamonga has determined that said appropriations limit for the fiscal year 2004/05 be established in the amount of $43,816,145. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, California does hereby resolve that an appropriations limit for the fiscal year 2004/05 pursuant to Article XIIIB of the Constitution of the State of California be established in the amount of $43,816,145 and the same is hereby established. BE IT FURTHER RESOLVED that said appropriations limit herein established may be changed as deemed necessary by resolution of the City Council. PASSED, APPROVED, AND ADOPTED this 14th day of dune 2004. AYES: NOES: ABSENT: ABSTAINED: William J. Alexander, Mayor Resolution 04- Page 2 ATTEST: Debra J. Adams, CMC, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at an adjourned meeting of said City Council held on the 14th day of June 2004. Executed this __ day of June 2004, at Rancho Cucamonga, California. Debra J. Adams, CMC, City Clerk i:~finance~budget2OO5~City Council staff repo/~s~Reso/ution-City Appropriations Limit 2004-05. doc