HomeMy WebLinkAbout87-256 - Resolutions RESOLUTION NO. 87-256
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY
RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS
PROVIDED UNDER GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain City records under the
charge of the following City Department are no longer required for public or
private purposes:
Engineering Department/Transportation Division; and
Conmnunity Services Department
WHEREAS, it has been determined that destruction of the above-mentioned
materials is necessary to conserve storage space, an reduce staff time,
expense, and confusion in handling, and informing the public; and
WHEREAS, Section 34090 of the Government Code of the State of California
authorizes the head of a City department to destroy any City records and
documents which are over two years old under his or her charge, without
making a copy thereof, after the same are no longer required, upon the
approval of the City Council by resolution and the written consent of the
City Attorney; and
WHEREAS, it is therefore desirable to destroy said records as listed in
Exhibit "A" attached hereto and made a part hereof, in storage, without
making a copy thereof, which are over two years old; and
WHEREAS, said records have been approved for destruction by the City
Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DOES
RESOLVE AS FOLLOWS:
SECTION 1: That approval and authorization is hereby given to destroy
those records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk is authorized to allow examination by and
donation to the Department of Special Collections of the University Research
Library, University of California, or other historical society designated by
the City Council, any of the records described in Exhibit "A" attached hereto
and made a part hereof, except those deemed to be confidential.
SECTION 3: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in full force
and effect.
Resolution No. 87-256
Page 2
PASSED, APPROVED, and ADOPTED this 20th day of May, 1987.
AYES: Brown, Stout, King Wright
NOES: None
ABSENT: Buquet ~~~~
'~t)i~nis L. S~ut, Mayor
ATTEST:
Beverly ~k, Authelet, City 'C'lerk
I, BEVERLY A. AUTHELET, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the City Council of the City of Rancho Cucamonga, -
California, at a regular meeting of said City Council held on the 20th day of
May, 1987.
Executed this 20th day of May, 1987 at Rancho Cucamonga, California.
Beverly A~, Authelet, City Clerk
Resolution No. 87-256
Page 3
EXI~IBIT "An
COM~SNITY SERVICES DEPARTMENT
1967-1978 Pre-Budget Working Papers
1968-1977 County Audit Reports
1974-1977 Bank Statements
1976-1978 Miscellaneous Correspondence
1976 CSA 50 Proposals for Park Development
1977 County Purchasing Requisitions
1978 Public Works Grant Correspondence
1977-1979 Payroll. cancelled checks and warrants
1972-1985 Recreation Program Receipts
1976-1980 Chronological Correspondence Files
1978-1982 Memos and Correspondence
1982-1984 Pre-Budget Working Papers
1982-1985 Recreation Mail-in Registration Forms
1982-1985 Waivers for:
Men's C-League. American League. National League, Men's C-League. Men's
B-League. Co-Ed Friday. Co-ed National. Men's A-B League. Co-Ed American.
Basketball League
1982-1985 Recreation Programs and Events
1983 Medical Release Forms~
1983-1984 Grapevine Files
ENGINEERING DEPARTMENT/TRANSPORTATION DIVISION
1980 San Bernardino County Traffic Control Devices Inventory