HomeMy WebLinkAbout87-255 - Resolutions RESOLUTION NO. 87-255
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CITY REGARDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED
AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain City records under the
charge of the following City Department are no longer required for public or
private purposes:
Engineering Department/Transportation Division; and
Community Services Department
WHEREAS, it has been determined that destruction of the above-mentioned
materials is necessary to conserve storage space, an reduce staff time,
expense, and confusion in handling, and informing the public; and
WHEREAS, Section 34090 of the Government Code of the State of California
authorizes the head of a City department to destroy any City records and
documents which are over two years old under his or her charge, without
making a copy thereof, after the same are no longer required, upon the
approval of the City Council by resolution and the written consent of the
City Attorney; and
WHEREAS, it is therefore desirable to destroy said records as listed in
Exhibit "A" attached hereto and made a part hereof, in storage, without
making a copy thereof, which are over two years old; and
WHEREAS, said records have been approved for destruction by the City
Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA DOES
RESOLVE AS FOLLOWS:
SECTION 1: That approval and authorization is hereby given to destroy
those records described.' as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk is authorized to allow examination by
and donation to the Department of Special Collections of the University
Research Library, University of California, or other historical society
designated by the City Council, any of the records described in Exhibit
"A" attached hereto and made a part hereof, except those deemed to be
confidential.
Resol uti on No. 87-255
Page 2
SECTION 3: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in full force
and effect.
PASSED, APPROVED, and ADOPTED this 20th day of May, 1987.
AYES: Brown, Stout, King, Wright
NOES: None '-
ABSENT: Buquet
~e~nis L. Stout, Mayor
ATTEST:
Beverly A. Authelet, City Clerk
I, BEVERLY A. AUTHELET, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the City Council of the City of Rancho Cucamonga,
California, at a regular meeting of said City Council held on the 20th day of
May, 1987.
Executed this 20th day of May, 1987 at Rancho Cucamonga, California.
Beverly A, Authelet, City Clerk
Resolution No. 87-255
Page 3
EXMIBIT
COM~NITY SERVICES DEPARTMENT
1967-1978 Pre-BudSet WorkinS Papers
1968-1977 Coun=y Audit Reports
1974-1977 Bank S=atements
1976-1978 Miscellaneous Correspondence
1976 CSASO Proposals for Perk Developmen=
1977 Coun=y PurchasinS Requisi=ions
1978 Public Works Gran= Correspondence
1977-1979 Payroll. cancelled checks and warran=s
1972-1985 Recrea=ion ProSram Receip=s
1976-1980 ChronoloSical Correspondence Files
1978-1982 Memos and Correspondence
1982-1984 Pre-BudSe= WorkinS Papers
1982-1985 Recrea=ion ~ail-in ReSis=ra=ion Forms
1982-1985 Waivers for:
Men's C-LeaSue. American LeaSue. National LeaSue. Men's C-LeaSue. Men's
B-LeaSue. Co-Ed Friday. Co-ed National. Men~s A-B LeaSue. Co-EdAmerican.
Basketball LeaSue
1982-1985 Recrea=ion ProSrams and Events
1983 Medical Release Forms
1983-1984 Grapevine Files
E~GINEERING DEPARTMENT/TRANSPORTATION DIVISION
1980 San B&rnardino Coun=y Traffic Con=to1 Devices Inven=ory