HomeMy WebLinkAbout90-357 - Resolutions RESOLUTION NO. 90-357
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CITY RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED
AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain City records under the
charge of the following City Departments are no longer required for public or
private purposes:
BUILDING & SAFETY &
COMMUNITY SERVICES
WHEREAS, it has been determined that destruction of the above-
mentioned materials is necessary to conserve storage space, and reduce staff
time, expense, and confusion in handling, and informing the public; and
WHEREAS, Section 34090 of the Government Code of the State of
California authorizes the head of a City department to destroy any City
records and documents which are over two years old under his or her charge,
without making a copy thereof, after the same are no longer required, upon the
approval of the City Council by resolution and the written consent of the City
Attorney; and
WHEREAS, it is therefore desirable to destroy said records as listed
in Exhibit "A" attached hereto and made a part hereof, in storage, without
making a copy thereof, which are over two years old; and
WHEREAS, said records have been approved for destruction by the City
Attorney.
NOW, THEREFORE, this City Council of the City of Rancho Cucamonga
does hereby resolve as follows:
SECTION 1: That approval and authorization is hereby given to
destroy those records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk is authorized to allow examination by
and donation to the Department of Special Collections of the University
Research Library, University of California, or other historical society
designated by the City Council, any of the records described in Exhibit "A"
attached hereto and made a part hereof, except those deemed to be
confidential.
SECTION 3: That the City Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in full force and
effect.
Resolution No. 90-357
Page 2
PASSED, APPROVED, and ADOPTED this 19th day of September, 1990.
AYES: Alexander, Buquet, Stout
NOES: None
ABSENT: Brown, Wri!~
s L. Stout, ~ayor
ATTEST:
· ityD r Clerk
I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga,
California, do hereby certify that the foregoing Resolution was duly passed,
approved, and adopted by the City Council of the City of Rancho Cucamonga,
California, at a regular meeting of said City Council held on the 19th day of
September, 1990.
Executed this 20th day of September, 1990 at Rancho Cucamonga, California.
Resolution No. 90-357
Page 3
CITY OF RANCHO CUCANOH6A EXHIBIT "A"
Destruction No~ific~tom Re~or~
.: I DATE: 08/20/90
TIME: 07:04:070
Thm following necords are scheduled for des~ruotfon. Please fnd~cate
des~ned d~s~ositfon, sign and re~urn ~o RECOROS MANASEMENT DEPARTMENT.
X._/'The records lfsted below may all be destroyed.
×._ ReTain Shose manked w~h an X for ....... months, ~es~noy nest.
gILL TO: 4313 RECORDS COORDINATOR: LEACH, LINOA
DEPT : 4513 DEPT NANE: BUILDING & SAFETY DIV MAIL SORT:
................... ~ONE: (714)989-7861 EXT: 2200
EVENT BOX CONTENTS FROM TO
BOX NO. LOCATION Box 08-1990 DATE SENT TO:
I I O BUILDING & SAFETY. GENERAL INFO 01/01/87 12/29/87 11 04-03-03 m 12-1989
Folder I 1 RECHECK LETTERS BY ADDRESS 01/01/87 12/29/87
Folder I 2 DECEMBER RECHECK LETTERS 01/01/81 12/29/87
Folder I 3 RECHECK LETTE~ 11-1-81/11-23-81 01/01/81 12/29/87
Folder I 4 RECHECK LETTERS 10-1-81/10-31-81 01/0!/87 12/29/81
Fo]der I 5 RECHECK LETTERS 9-1-81/9-30-81 01/0'~81 12/29/81
Folder I 6 RECHECK LETTERS 8-!-81/8-31-81 01/0' 81 12/29/87
Folder I 7 RECHECK LETTERS 7-1-81/1-31-81 01/0 ~87 12/29/87
Folde~ I 8 RECHECK LETTERS 6-I-81/6-30-81 01/0 ~87 12/29/87
Folder I 9 RECHECK LETTERS 5-1-81/5-31-81 01/0 '81 !2/29/87
Folder = 10 RECHECK LETTERS4-1-8?/IJ30-8? 01/C /87 12/29/97
Folder I 11 RECHECK LETTERS 3-5-81/3-31-81 01/' '81 !2/29/87
~older ! 12 EXPIRATION OF PLAN CHECK 01/ 'a? 12/29/81
· older I 13 ME~ TO BUILDING i SAFTEY 01,' 8? 12/29/81
Folder = 14 CORR~PONOENCE IN CC#O 01/ /87 12/29/87
Folder I 15 CORRESPONDENCE & MEMOS JIM SCHROEDER 01/ :/81 12/29/81
Folder I 16 CORRESP. & MEHOS JIM MARTIN 01/ 1/87 12/29/81
Folder ~ 17 CODE VIOLATION CORRESPONDENCE 01/,1/81 12/29/87
Folder ~ 18 EHPLOYEE REQUEST FOR LEAVE 0~/01/81 12/29/87
Folder I 19 CORRESPONDENCE & MEHOS JIM HARTIN 01/01/81 12/29/81
Folder = 20 CORRESPONDENCE & M~ ~RY NADERI 01/01/87 12/29/87
Folder I 21 CORRESPONDENCE & MEHOS PHIL MOSLEY 01/01/87 12/29/87
Folder = 22 CORRESPONDENCE & MEHOS LOYO G(X)LSSY 01/01/87 12/29/81
Folder I 23 CORRESPONDENCE & MEHOS JERRY GRANT 01/01/87 12/29/87
Folder ~ 2i CORRESPONDENCE & ME~S NEALE CLARK 01/01/87 12/29/81
Folder ~ 25 CORRESPONOENCE& MEHOS BEVERLY BOLSTA 01/01/81 12/29/81
Folder = 26 COOL ~DIFICATIONS 01/01/81 12/29/81
Folder = 2? CORRESPONDENCE IN FOTHILL FIRE DIST. 01/01/87 12/29/87
Folder ~ 28 BUILDING i SAFETY GENE~L CORRESP. 01/01/81 12/29/87
Folder I 29 NOTIFICATION OF PLAN CHECK EXP. CORRESP. 01/01/81 12/29/87
Folder I 30 PLAN C~ECK E~. CORRESPONDENCE 01/01/81 12/29/87
Folder I 31 CORRESPONDENCE IN 01/01/87 12/29/87
l.I D/ BUILDING AND SAFETY REFERENCE 01/01/87 12/29/87 84 10-02-03 1 12-1988
Resolution No. 90-357
Page 4
CITY OF RANCHO CUCAI~ONGA EXHIBIT "A"
O~st~uction Notification Re~or~
PAGE: 2 DATE: 08/20/90
TIME: 07:04:330
The folio, lng records ape scheduled for destruction. Please indicate
desired dis~3sition, sign and netuPn to RECORDS MANAGEMENT DEPARTMENT.
X.~he necorUs listed below may all be destnoyed.
X._ ~etain those marked wi~h an X fop ....... ~nths, destroy rest.
8ILL TO: 4373 RECORDS COORDINATOR: LEACH, LINDA
OEPT : 431) DEPT NAME: BUILDING & SAFETY DIV MAIL SORT: PH~E: (114)g8~-1851 EXT: 2200
MARK DATES PERCENT RECORD CTR. DESTROY RETRIEVAL 80X
(X) ~T ~X C~TENTS FR~ TO 80X NO. L~ATI~ 8ox 08-1990 DATE SENT TO:
Folde~ ~ ! S 01/01/87 ~2/2g/87 '
Folder I 2 T 01/01/87 12/29/87
~olde~ ~ 3 U 01/01/87 12/29/87
~older I 4 V-Z 01/01/87 12/29/87
~olde~ I 5 NUMSEREO STREETS 01/0t/87 12/29/87
Folde~ I ~ TRACT I0000 01/01/87 12/29/87
~olde~ I ? TRACT 11300 01/01/87 12/29/87
~older = 8 TRACT 11500 01/01/87 !2/29/87
Folde~ I 9 TRACT 11700 0t/01/87 12/29/87
Folde~ ~ lO T~CT I1900 01/01/8~ 12/29/81
~oldm~ ~ I1 TRACT 12000 01/01/8~ 12/29/17
Folde~ I 12 TRACT 12100 01/01/87 12/29/87
~olde~ I 13 TRACT 12200 01/01/87 12/29/87
Foldm~ I 14 TRACT 12300 01/01/87 12/29/87
Folde~ I 15 TRACT ~2400 01/01/87
Folde~ ~ lB TRACT !2SO0 ~I/01/87 12/29/87
Folder ~ 17 TRACT ~2800 01/01/87 12/29/87
~olde~ ~ 18 TRACT 12700 01/01/87 12/29/87
Foldee I 19 T~CT 12800 01/01/87 12/29/87
~olde~ ~ 20 TRACT 12900 01/01/87 12/29/17
~olde~ ~ 21 TRACT 13000 01/01/87 12/29/87
Foldee ~ 22 TRACT 13100 01/01/87 !2/29/87
.~ 9 8UILOING PERMIT FILE COPIES 01/01/88 03/29/88 ~ HELO ~ 8
].~ O ~ILDING PE~IT FILE COPIES 04/01/88 06/29/88 9 04-03-03 2 06-1990
I: ~N~ Da:l: ~T. CITY ATTO~Y
~XES TO
Resolution No. 90-357
1 Page 5
CITY OF RANCHO CUCAMONSA EXHIBIT "A"
Destruction Notification Re~ort
PAGE: 1 DATE: 08/10/90
TIME: 08:30:410
The following records are scheduled for destruction. Please indicate
desired disposition, sign and return to RECORDS MANAGEMENT DEPARTMENT.
X~)5"The records listed below My all be destroyed.
X._ Retain those marked with an X for ....... months, destroy rest.
8ILL TO: 4532 RECORDS COORDINATOR: SNIDERLE, 8LA
DEPT : 4532 DEPT NAME: COMMUNITY SERVICES MAIL SORT: PHONE: (714)989-1851 EX?: 2106
MARK .............................................................................
DATES PERMANENT RECORO CTR. DESTROY RETRIEVAL BOX
(X) EVENT BOX CONTENTS FF~OM TO
BOX NO. LOCATION 8ox 08-1990 DATE SENT TO:
II D RECREATION FILES: GENERAL 01/01/86 12/29/86 30 05-02-03 1 12-1988
Folder I I SPRIN$, FALL & SUMMER RECIEPTS 01/01/86 12/29/86
I.I O RECREATION FILES: GENERAL 01/01/81 12/29/81 31 05-02-03 2 12-1989
Folder I 1 SPRING RECIEPTS 01/01/87 12/29/87
Oete: ~PARTMENT "EAO Oat,: ASST:'6i ;'iTiG ' ....
BOXES TO eE DESTROYED 2