HomeMy WebLinkAbout2003/01/09 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on January 9, 2003, in the Council
Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:33 p.m. by President Wimberly.
Present were Boardmembers Bradshaw, Lo and Womack.
Also present were: Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian,
Michelle Perera, Reference Services Coordinator, Jason Daly, Outreach Coordinator/Bookmobile
and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
BI. Approval of Minutes: December 12, 2002.
MOTION: Moved by Boardmember Lo to approve the minutes, seconded by Boardmember
Womack. Motion carried, 4-0.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status report: oral report presented by staff.
Robert Karatsu, Library Services Manager, presented an oral report to the Library Board on the status
of the Library during the month of December. He stated that the Housecalls report from staff would
be delayed until next month.
Renee Tobin, Senior Librarian, gave an oral report on the children's department.
Michelle Perera, References Services Coordinator, stated that December was a quiet month. Staff
was busy answering questions for 24/7. She stated this was a learning experience for staff with
training being back during the summer. Tax Forms would be available for the public later this
month.
C2. Budget Report: report presented by Robert Karatsu, Library Services Manager.
Robert Karatsu, Library Services Manager, reviewed the budget with the Library Board.
Library Board Minutes
January 9, 2003
Page 2
C3. Victoria Gardens Library, update on the progress of the project and status of grant
application. Oral report by Robert Karatsu, Library Services Manager.
a) Maneuvering through the regulations. (Attached)
Robert Karatsu, Library Services Manager, stated that staff was involved in getting the conceptual
plans ready for the State. They are due at the end of January. The Planning Commission had
reviewed and approved Victoria Gardens at their meeting on Wednesday, January 15.
C4. Kidsmobile Update: Oral report presented by Robert Karatsu, Library Services Manager and
Jason Daly, Outreach Coordinator/Bookmobile.
Jason Daly, Outreach Coordinator/Bookmobile provided pictures of the new bookmobile "a work in
progress" to the Library Board. He gave an oral update on the statistics of the Bookmobile with
October, 2002 being the busiest month so far with over 4,000 items being checked out. The
Kidsmobile currently has twenty different stops. Eleven are public schools, one private school, four
daycare centers and four parks.
C5. Database Use and Statistics: Oral report by Michelle Perera, Reference Services Coordinator.
Michelle Perera, Reference Services Coordinator reviewed the staff report and the statistics with the
Board.
The Library Boardmembers requested for this to be a regular item to the agenda packet.
D. BOARD BUSINESS
D 1. Library Board of Trustee Vacancy: oral report by Robert Karatsu, Library Services Manager.
Robert Karatsu, Library Services Manager, read the resignation letter from Robert Howdyshell to the
Library Board. Robert stated that Council would be meeting to appoint a new councilmember for the
Library subcommittee. Then the subcommittee will meet and review applications submitted from the
last recruitment.
D2. Young Adult Liaisons: High School participation at an advisory level. Update by
Boardmember Womack.
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January 9, 2003
Page 3
Boardmember Womack stated that she, the Young Adult Liaisons, President Wimberly, Michelle
Perera, Reference Services Coordinator and Renee Tobin, Senior Librarian, had met to "brainstorm"
ideas for the remainder of the school year. They are listed below:
1. In-house Tour of the Library. Date to be determined
2. Career Fair in March. Students to help staff.
3. April 30, Legislative Day in Sacramento.
4. National Library Week
5. Assisting of Young Adult Book Selections.
D3. Intemet Access Fees: Update on the process of reviewing the current policy of charging for
Internet Access. Oral report by Robert Karatsu, Library Services Manager.
Robert Karatsu, Library Services Manager, stated staff recommended keeping the current policy in
place charging $3 per hour. Staffwould keep reviewing the policy and trying to find a solution for
access to job sites.
Michelle Perera, Reference Services Coordinator, stated that currently there is not a job site which is
totally inclusive. Staff will keep looking for a job site that is self-contained.
D4. Library Foundation Board Report: Update from Library Foundation liaison Donna
Bradshaw.
Boardmember Bradshaw stated that next week the Library Foundation Board would be meeting.
They have not met since October 30. She will present an update at the next meeting.
D5. Library Board Liaisons: Report by Robert Karatsu, Library Services Mhnager.
Robert Karatsu, Library Services Manager, stated this item wot~ld be held over to the next meeting.
Boardmember Lo asked that since this was a non-Telethon year, what should he do in his position as
Business Liaison with the Chamber of Commerce?
Robert Karatsu, Library Services Manager, suggested that he could promote the new Victoria
Gardens Library, the State Grant and the new Bookmobile. Staff could provide him with materials to
· present to the business leaders.
Boardmember Lo volunteered for the Senior Service~ Liaison.
Library Board Minutes
January 9, 2003
Page 4
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Location of Library Board Meeting for March
E2. Housecalls Update
E3. Grant Status
E4. Library Board Vacancy
E5. Library Foundation Update
E6. Young Adult Liaison Update
E7. Intemet Access Fees
F. COMMUNICATIONS FROM THE PUBLIC
None
G. ADJOURNMENT
MOTION: Moved by Boardmember Lo to adjourn to February 13, 2003, at 6:30 p.m., seconded by
Boardmember Bradshaw. Motion carried, 4-0. Meeting adjourned at 7:36 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: February 13, 2003