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HomeMy WebLinkAbout2003/02/13 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on February 13, 2003, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California.' The meeting was called to order at 6:33 p.m. by President Wimberly. Present were Boardmembers Bradshaw, Lo and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator, Karye Hood, Reference Librarian and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: January 9, 2003. MOTION: Moved by Boardmember Lo to approve the minutes, seconded by Boardmember Wimberly. Motion carded, 4-0. B2. Approval of Spoken Word Loan Policy Deborah Clark, Library Director, stated as a point of information staff is currently working with a library patron who is partially sighted. Staff has met with the patron and is working to resolve problems with damaged tapes. Boardmember Womack asked if staff had sent written communication to the patron in regard to the damaged items. Deborah Clark, Library Director, stated staffhad sent appropriate letters consistent with existing policy. Staff recommended that the Spoken Word Loan policy be approved by the Board. MOTION: Moved by Boardmember Wimberly to accept the Spoken Word Loan Policy, seconded by Boardmember Lo. Motion carried, 4-0. C. LIBRARY DIRECTOR'S STAFF REPORTS President Wimberly asked for Item C4 to be moved as the first item of business. Library Board Minutes February 13, 2003 Page 2 C4. Housecalls Report: update by Housecalls Coordinator Karye Hood. Oral report. Karye Hood, Housecalls Coordinator, gave an oral report on the Housecalls program at the Library. Boardrnember Lo requested flyers of the program and stated his interest in promoting the program. Cl. Library Status report: oral report presented by staff. Deborah Clark, Library Director, reviewed the month of January with the Library Board. Robert Karatsu, Library Services Manager, stated that the Bookmobile is scheduled to be completed in mid or late March. Staff has been working with the Wilkin Group on graphics for the Bookmobile. Renee Tobin, Senior Librarian, gave an oral report on the children's department. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Victoria Gardens Library, update on the progress of the project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, turned this report over to Robert Karatsu. Robert Karatsu, Library Services Manager, stated that staff is in the process of selecting a vendor for the "collection" of the new branch library. The vendor will supply items from books to CD's to DVD's, etc. for the opening of the branch. This will be an eighteen month project with Michelle Perera and Renee Tobin involved with the vendor on the selection of materials. D. BOARD BUSINESS D 1. Library Board of Trustee Vacancy: oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, stated that an advertisement for the vacancy on the Library Board appeared in the newspaper this past weekend. Applications will be accepted by the City Clerk's office until the end of February. D2. Young Adult Liaisons: Oral report by new members. Library Board Minutes February 13, 2003 Page 3 Sean Smith stated that he had been helping with afiemoon storytimes for the older children while Nina Cole is out. Daniel Huh stated that the Young Adult Liaisons were working on a plan for some of the high school teachers to visit the Library and to review the resources that are available here. Stephanie Kastelic stated they planned on helping staff at the Career Fair on March 20. Boardmember Womack stated that the Youth members were also going to be working with Library Assistant Cara Vera in selecting materials for the Young Adult section. D3. Internet Access Fees: follow-up on the current policy of charging for Internet Access. Oral report by Robert Karatsu, Library Services Manager. Robert Karatsu, Library Services Manager, asked to return this item in six months. Deborah Clark, Library Director, stated that due to the budget cuts being recommended by the State Governor that this may be not be a time to reduce fees. D4. Library Foundation Board Report: Update from Library Foundation liaison Donna Bradshaw. Boardmember Bradshaw stated that the Library Foundation Board had a joint meeting with the Community Foundation with Gene House acting as a Facilitator in January. After the joint meeting the Library Foundation met in February and decided to collaborate with the Community Foundation the next two years in raising funds for the new cultural center. Boardmember Bradshaw stated there is subcommittee of the Library Foundation which is currently working on the Bylaws. The Bylaws are being reviewed by the City Attorney. Boardmember Bradshaw stated that she was resigning as the liaison to the Library Foundation Board. President Wimberly stated that he would be the liaison to the Library Foundation Board. D5. Meeting place for Library Board meeting in March. Update by Library Secretary, Vivian Garcia. Vivian Garcia, Administrative Secretary, stated that Duane Baker, Assistant to the City Manager, stated that the Council Chambers would be available for use until the end of summer. Library Board Minutes February 13, 2003 Page 4 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Update from Boardmember Lo on senior housing. F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Boardmember Lo to adjourn to March 13, 2003, at 6:30 p.m., seconded by Boardmember Womack. Motion carried, 4-0. Meeting adjourned at 7:24 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 13, 2003