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HomeMy WebLinkAbout2003/04/10 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on April 10, 2003, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Boardmembers Bradshaw, Lo and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: March 13, 2003. Boardmember Womack asked that on page 4 under Young Adult Liaisons staff correct the minutes to reflect comments made by Samantha Stinnett. They were incorrectly applied to Stephanie Kastelic. MOTION: Moved by Boardmember Lo to accept the minutes of March 13, 2003 with changes, seconded by Boardmember Wimberly. Motion carried 4-0. B2. Review' and Approval of Updated Policies a) Library Overdue Fines & Fees Policy MOTION: Moved by Boardmember Wimberly to accept the Library Overdue Fines & Fees Policy, seconded by Boardmember Bradshaw. Motion carded, 4-0. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status report: oral report presented by staff. Deborah Clark, Library Director, attended a grant writing workshop at Verizon and announced that a technology grant cycle is available and due on April 22. She stated that the Library would be applying on behalf of the Victoria Gardens Cultural Center. Library Board Minutes April 10, 2003 Page 2 Renee Tobin, Senior Librarian, stated staff has been working on and planning for the Summer Reading Program. The theme this year will be "It's a Jungle Out There... Swing into Your Library." Robert Karatsu, Library Services Manager, stated the new bookmobile had arrived and staffhad been busy gearing up for its debut in old town on Saturday, May 3. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Victoria Gardens Library, update on the progress of the project. Oral report by Deborah Clark, Library Director. Robert Karatsu, Library Services Manager, stated the Victoria Gardens Library project plans are in the schematic phase. Barbara Silken of the State Library contacted staff and stated that the staimase is an issue. She would like staffto reconsider the staimase. Deborah Clark and Kevin McArdle will be meeting with the architects to discuss this issue and any remarks the State Library had on the plans. Deborah Clark, Library Director, stated staff will be developing a plan of service for the second floor of the Victoria Gardens Library. The draft will be on next month's agenda for the review of the Board. C4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. Robert Karatsu, Library Services Manager, presented digital pictures of the new bookmobile to'the Library Board. C5. ID a Kid Program Update: update by Renee Tobin, Senior Librarian. Oral report. Renee Tobin, Senior Librarian, stated staff has not been contacted. Staff will return this item next month. D. BOARD BUSINESS D 1. Library Board of Trustee Vacancy: oral report by Deborah Clark, Library Director. Library Board Minutes April 10, 2O03 Page 3 Deborah Clark, Library Director, stated the council subcommittee interviewed four candidates and made a selection. Their recommendation will be on the April 16 City Council agenda for Council's approval. Once approved, the new Boardmember will be sworn in at the next Library Board meeting. D2. Young Adult Liaisons: Oral report by new members. Victoria Booker stated that they had presented their speeches to staff on why they wanted to attend Legislative Day. Daniel Huh gave an oral report on the Career Fair. D3. Update on House Calls project: oral report from Boardmember Lo. Boardmember Lo stated he went with Karye Hood, Reference Librarian, to Villa del Rey for a presentation of Housecalls to the Manager and the residents. There were ten sign-ups. They will be making another presentation on April 15 at 6 p.m. D4. Library Foundation Board Report: Update bom Library Foundation liaison Ray Wimberly. President Wimberly stated there have been several meetings, some of them joint meetings with the Community Foundation and the Library Foundation. The Steering Committee had recommended both Foundations approve that the Community Foundation and the Library Foundation signature events for the next two (2) years be in conjunction with the central fundraising effort of the Cultural Center, with the funds shared. President Wimberly stated that the Boardmembers are in the process of creating and combining lists as the Boards attempt to identify groups to target for fundraising. D5. Location for meetings during City Hall construction project. Oral report by Vivian Garcia Department Secretary. Vivian Garcia, Senior Administrative Secretary, stated that construction for seismic retrofitting for the Council Chambers will begin late June. During the months of June to October, the Board meetings will need to be at a different location. The Board asked staff to see if there was availability with Lions East or West. D6. CLA Legislative Day, April 30. Oral report by Deborah Clark, Library Director. Library Board Minutes April 10, 2003 Page 4 Deborah Clark, Library Director, stated that she along with two of the Young Adult Liaisons will be attending Legislative Day in Sacramento, on April 30. The students selected to attend will be contacted next week. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. ID a Kid Program Update E2. Selection of new Young Adult Liaisons E3. Housecalls Report E4. Library Foundation Board Report E5. Legislative Day E6. Bookmobile Update E7. Meeting Location E8. Summer Reading Program F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by President Wimberly to adjourn to May 8, 2003, at 6:30 p.m., seconded by Boardmember Lo. Motion carded, 4-0. Meeting adjourned at 7:14 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: May 8, 2003