The URL can be used to link to this page

Home My WebLink About2003/05/08 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~0~ fi'~-~.t~Ott"~ at /TI , I posted a true and correct copy of the meeting agenda dated /b~! ~/ ~O0~ at 10500 Civic Center Drive, Ranchd Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~--~LO~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga ¥ivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. May 8, 2003 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gmierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Boardmembers Ravenel Wimberly, President Dobbin Lo, President Pro Tem Donna Bradshaw, Boardmember Joyce Womack, Boardmember Rancho Cucamonga Public Library Page 1 Board of Library Trustees Agenda Regular Meeting, May 8, 2003 A. CALL TO ORDER 1) Roll Call: Wimberly , Bradshaw Lo , and Womack B. ITEMS OF BUSINESS WILL NEWLY APPOINTED OFFICIALS 1) Administration of Oath of Office - Oath of Office will be administered to Rebecca Clark. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non- controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion. 1) Approval of Minutes: April 10, 2003. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1) Library Status report: report presentcd by staff. 6 2) Budget Report: report presented by Deborah Clark, Library Director. 10 3) Victoria Gardens Library: update on the progress of the project. Oral report by Deborah Clark, Library Director. 4) Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. 5) Summer Reading Program: oral report by Renee Tobin, Senior Librarian. 6) ID a Kid Program Update: update by Renee Tobin, Senior Librarian. Oral report. E. BOARD BUSINESS The following items have been requested by the Board of Library Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1) Library Board of Trustee Liaison Positions: Report by Deborah Clark, Library 22 Director. ..~ Rancho Cucamonga Public Library Page 2 Board of Library Trustees Agenda Regular Meeting, May 8, 2003 2) Young Adult Liaisons: i) Young Adult Liaison Communication ii) Recruitment of members for 2003/2004 3) Update on House Calls project: Oral report from Dobbin Lo, Boardmember. 4) Library Foundation Board Report: Update from Library Foundation liaison Ray Wimberly. 5) Location for meetings during City Hall construction project. Oral report by Vivian Garcia, Department Secretary. 6) CLA Legislative Day, April 30. Oral report by attendees. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Board of Library Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Board of Library Trustees. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, May 5, 2003, 6:00 pm, seventy-two (72) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. ~ A N C H O C U C A M O N G A P 1~I5 L I C L lB l~Al~Y Staff Report DATE: May 8, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the April 10, 2003, meeting. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. h~/~tfully submitted, Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on April 10, 2003, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were Boardmembers Bradshaw, Lo and Womack. Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR B1. Approval of Minutes: March 13, 2003. Boardmember Womack asked that on page 4 under Young Adult Liaisons staff correct the minutes to reflect comments made by Samantha Stinnett. They were incorrectly applied to Stephanie Kastelic. MOTION: Moved by Boardmember Lo to accept the minutes of February 13, 2003 with changes, seconded by Boardmember Wimberly. Motion can'ied 4-0. B2. Review and Approval of Updated Policies a) Library Overdue Fines & Fees Policy MOTION: Moved by Boardmember Wimberly to accept the Library Overdue Fines & Fees Policy, seconded by Boardmember Bradshaw. Motion carried, C. LIBRARY DIRECTOR'S STAFF REPOI~TS C 1. Library Status report: oral report presented by staff. Deborah Clark, Library Director, attended a grant writing workshop at Verizon and announced that a technology grant cycle is available and due on April 22. She stated that the Library would be applying on behalf of the Victoria Gardens Cultural Center. Library Board Minutes April 10, 2O03 Page 2 Renee Tobin, Senior Librarian, stated staff has been working on and planning for the Summer Reading Program. The theme this year will be "It's a Jungle Out There... Swing into Your Library." Robert Karatsu, Library Services Manager, stated the new bookmobile had arrived and staff had been busy gearing up for its debut in old town on Saturday, May 3. C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Victoria Gardens Library, update on the progress of the project. Oral report by Deborah Clark, Library Director. Robert Karatsu, Library Services Manager, stated the Victoria Gardens Library project plans are in the schematic phase. Barbara Silken of the State Library contacted staff and stated that the staircase is an issue. She would like staffto reconsider the staircase. Deborah Clark and Kevin McArdle will be meeting with the architects to discuss this issue and any remarks the State Library had on the plans. Deborah Clark, Library Director, stated staffwill be developing a plan of service for the second floor of the Victoria Gardens Library. The draft will be on next month's agenda for the review of the Board. C4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. Robert Karatsu, Library Services Manager, presented digital pictures of the new bookmobile to the Library Board. C5. ID a Kid Program Update: update by Renee Tobin, Senior Librarian. Oral report. Renee Tobin, Senior Librarian, stated staffhas not been contacted. Staff will return this item next month. D. BOARD BUSINESS D1. Library Board of Trustee Vacancy: oral report by Deborah Clark, Library Director. Library Board Minutes April 10, 2003 Page 3 Deborah Clark, Library Director, stated the council subcommittee interviewed four candidates and made a selection. Their recommendation will be on the April 16 City Council agenda for Council's approval. Once approved, the new Boardmember will be sworn in at the next Library Board meeting. D2. Young Adult Liaisons: Oral report by new members. Victoria Booker stated that they had presented their speeches to staff on why they wanted to attend Legislative Day. Daniel Huh gave an oral report on the Career Fair. D3. Update on House Calls project: oral report from Boardmember Lo. Boardmember Lo stated he went with Karye Hood, Reference Librarian, to Villa del Rey for a presentation of Housecalls to the Manager and the residents. There were ten sign-ups. They will be making another presentation on April 15 at 6 p.m. D4. Library Foundation Board Report: Update from Library Foundation liaison Ray Wimberly. President Wimberly stated there have been several meetings, some of them joint meetings with the Community Foundation and the Library Foundation. The Steering Committee had recommended both Foundations approve that the Community Foundation and the Library Foundation signature events for the next two (2) years be in conjunction with the central fundraising effort of the Cultural Center, with the funds shared. President Wimberly stated that the Boardmembers are in the process of creating and combining lists as the Boards attempt to identify groups to target for fundraising. D5. Location for meetings during City Hall construction project. Oral report by Vivian Garcia Department Secretary. Vivian Garcia, Senior Administrative Secretary, stated that construction for seismic retrofitting for the Council Chambers will begin late June. During the months of June to October, the Board meetings will need to be at a different location. The Board asked staffto see if there was availability with Lions East or West. D6. CLA Legislative Day, April 30. Oral report by Deborah Clark, Library Director. Library Board Minutes April 10, 2003 Page 4 Deborah Clark, Library Director, stated that she along with two of the Young Adult Liaisons will be attending Legislative Day in Sacramento, on April 30. The students selected to attend will be contacted next week. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. ID a Kid Program Update E2. Selection of new Young Adult Liaisons E3. Housecalls Report E4. Library Foundation Board Report E5. Legislative Day E6. Bookmobile Update E7. Meeting Location E8. Summer Reading Program F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by President Wimberly to adjourn to May 8, 2003, aS 6:30 p.m., seconded by Boardmember Lo. Motion can'ied, 4-0. Meeting adjoumed at 7:14 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: R A N C H O C U C A M O N G A P tlBI~IC ]~IB~A~Y Staff Report DATE: May 8, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF LIBRARY RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Attached is a spreadsheet on the monthly statistics, a snapshot of the measurable activities of the Library. An Executive report identifying highlights is included. FISCAL IMPACT None pectfully submitted, ,..~/^ Deborah Kayo(Gl'ark ) Library Directoix-~' STATISTICS Apr 2003 Apr 2002 FY 2002/03 FY 2001/02 Days Open 29 30 291 291 Items Borrowed 69,929 70,473 650,108 625,759 Average Daily 2,411 2,349 2,234 2,150 % Change 3% 4% Archibald Library 66,151 68,220 557,372 545,279 Average Daily 2,281 2,274 1,915 1,874 % Changed 0% 2% Kidsmobile 3,778 2,891 27,915 15,435 % Changed 31% 81% Patrons Registered 1,007 1,032 10,585 10,311 Average Daily 35 34 36 35 % Change 1% 3% Information Questions 9,076 9,722 83,920 87,511 Average Daily 313 324 288 301 % Change -3% -4% Library Visitors 41,130 42,460 378,621 377,174 Average Daily 1,418 1,415 1,301 1,296 % Change 0% 0% Children's Programs 737 486 8,836 8,068 # of Sessions 39 27 327 309 Aver, Per session 19 18 27 26 % Change 5% 3% Technology Center Visitors 1,138 947 10,776 9,018 % Change 20% 19% Items Classified 2,566 2,314 18,175 16,992 % Change 11% 7% Volunteer Hours 658 836 7,273 6,687 % Change -21% 9% ADULT SERVICES Information Questions 5,785 5,240 51,853 53,319 Average Daily 199 208 178 183 % Change -4% -3% Programs/Classes Attendance 30 63 368 192 # of Sessions 2 4 21 15 Aver. per session 15 16 18 13 Tours/Group Visits Attendance 0 0 15 61 # of Sessions 0 0 1 4 Aver. per session 0 0 15 15 CHILDRENS SERVICES Information Questions 3,291 3,482 32,087 34,192 Average Daily 113 116 110 117 % Change -2% -6% Toddler Time 174 129 1,570 1,507 # of Sessions 8 6 66 67 Aver. Per session 22 22 24 22 Preschool Storytime Attendance 307 178 2,132 2,062 # of Sessions 10 6 72 68 Aver. per session 31 30 30 30 Afterschool Storytime Attendance 83 58 738 835 # of Sessions 4 3 31 38 Aver. per session 21 19 24 22 Family Storytime Attendance 173 121 1,698 1,538 # of Sessions 8 6 67 63 Aver. per session 22 20 25 24 Outreach Storytimes 1,388 849 # of Sessions 5 2 27 12 Aver. per session 0 0 51 71 Special Events Program Attendance 0 0 1,148 1,115 # of Sessions 0 0 10 7 Aver. per session 0 0 115 159 Back to Basics Program 162 162 # of Sessions 4 4 54 54 Aver. Per session 0 0 3 3 Group Visits to Library Attendance 47 9 788 612 # of Sessions 3 I 32 31 Aver. per sess;on 16 9 25 20 School Visits by Staff 0 0 0 400 # of Visits 0 0 0 I EXECUTIVE SUMMARY OF STATISTICS Circulation/Library Visitors: Overall, borrowing continues to show a 4% increase so far this year. Visitation to Archibald shows 0% gains both for thc month and 2% for the year. The Kidsmobile continues strong with a 81% gain this year over last. Information Questions: The number of information questions dropped 3% this month, a modest decline registered by both information locations. Children's Programs: Storytimes and program attendance showed a 5% gain this month, 3% for thc year. Technology Center Visitors: A 20% gain this year is matched by a doubling of the number of users waiting for a computer. (Rose from 77 in April of 2002 to 140 in 2003. Items Classified: Items classified shows an overall growth of 7% for thc year. Volunteer Hours: The month's sharp drop in volunteer hours is due to the lack of a Telethon for this year--a highly intensive volunteer event in 2002. Volunteer hours still show an overall growth of 9% for the year. R A N C H O C U C A M O N G A PUBLIC LIBRARY SlaffReport DATE: May 8, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2002~2003 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month and is attached as Schedule A. Schedule B, titled "Balance Sheet FY 2002/2003" is a report balancing income vs. projections for the current fiscal year to date and is attached as Schedule B. Schedule C, titled "Library Expenditures "2002/2003" is an accounting of all funds expended in the current fiscal year and is attached as Schedule C. FISCAL IMPACT None Deborah_ Kaye/-Cl~ Library Directbr....~ Schedule A REVENUE REPORT FINES MEDIA REF April 03 & FEES RENTALS SERV. 01-Apr $411.85 $187.56 $0.00 02-Apr $389.12 $224.86 $0.00 03-Apr $510.40 $209.08 $3.00 04-Apr $476.09 $565.44 $2.00 April 5 & 6 $525.24 $461.36 $0.00 $0.00 $0.00 $0.00 07-Apr $1,023.31 $293.55 $3.00 08-Apr $686.64 $261.78 $1.19 09~Apr $498.82 $260.33 $0.00 10-Apr $426.09 $212.83 $0.68 11-Apr $336.99 $588.90 $0.00 April 12 & 13 $549.01 $358.34 $7.90 $0.00 $0.00 $0.00 14-Apr $587.63 $250.21 $4.15 15-Apr $509.94 $270.57 $0.00 16-Apr $628.90 $236.07 $0.00 17-Apr $365.79 $229.46 $6.00 18-Apr $343.45 $526.41 $4.50 19-Apr $180.63 $209.09 $0.00 4/20/2003 - closed 21-Apr $736.07 $284.49 $0.00 22-Apr $533.45 $268.54 $1.65 23-Apr $632.45 $221.42 $0.00 24-Apr $427.70 $247.39 $0.00 25-Apr $343.63 $557.43 $2.00 April 26 & 27 $945.80 $328.15 $8.00 $0.00 $0.00 $0.00 28-Apr $805.77 $187.08 $0.00 29-Apr $833.07 $207.97 $0.00 30-Apr $433.09 $211.28 $0.00 TOTALS: $12,240.93 $7,859.59 $44.07 Mar 2002 TOTALS $12,972.86 $8,018.17 $205.42 % CHANGE -6% -2% -79% TOTAL LIBRARY INCOME 2002/3 Rev 2001/2 Rev 2002/3 Pre $20,145 $21,196 Daily Average Fines $476.84 $333.33 Daily Average Media $275.57 $222.22 Daily Average Ref. Fees $1.63 $8.59 DAILY TOTALS $754.04 $564.14 GAIN/LOSS ON PRO J: $5,127 Schedule B BALANCE SHEET April FY 2002/2003 Revenues Earned Projected Loss/Gain Fines & Fees $118,144 $100,000 $18,144 18.1% Media Rentals $76,560 $66,660 $9,900 14.9% Technology Center Revenue $7,147 $8,333 ($1,186) -14.2% Print Fees $4,607 $6,102 ($1,495) -24.5% Information Services Fees $1,118 $2,500 ($1,382) -55.3% Direct Loan $73,711 $89,000 ($15,289) -17.2% Totals: $281,287 $272,595 $8,692 3.2% Balance for Year throu.qh April $8,692 EXECUTIVE HIGHLIGHTS OF BUDGET 83% of year completed Library Expenditures: 80% spent 5010: Salaries are at 79% spent or on target for this fiscal year. 5100: Travel and Meetings is now at 0% after California Legislative Day in Sacramento. 5200: Operations funds continue at the original level budgeted· Book purchases encumbrances for the remainder of the year have bumped up this account to 97% spent. We will be disencumbering purchase orders and expect to see that number drop slightly for next month's reporting. We continue with no expectation of closed hours or decline in book purchases for this fiscal year. 5300: Some savings realized this fiscal year, however, expecting cataloging costs to raise that account next month. 5400: Considerable savings in telephone charges this year due to consolidation of lines with changing 6fphone number system. 5403: Some savings realized in this account despite increases in rates due to mild winter. After School Learning Program: 68% spent 1300: Personnel costs continue lower than budgeted due to reclassification of recently vacant position from a Library Assistant level to a Library Clerk. These savings are on-going and are taken from a CDBG account which is still totally funding this program. 5t00: Funds in this account were transferred to general library account to fund California Legislative Day. Bookmobile Expenditures: 91% spent 5000: Full time salaries over due to retroactive pay made to Jason Daly. 5100: Funds in this account were transferred to general library account to fund Califorma Legislative Day. 5400: Additional funding will need to be transferred into this account. Adult Literacy: 60% spent Continued savings in the part time budget through ~t~:ition results in overall savings for the program. Family Literacy: 59% spent Continued savings through use of YES Grant program funds. Library Board of Trustees: 81% spent No changes in this account. Redevelopment Agency Funds: 33% spent No changes in this account. -2- LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF 2002/2003 CATEGORY REMAINING SPENT YEAR 1290601 PERSONNEL 83% 5000 REGULAR SALARIES $637,590 $23,690 $74,865 $46,454 $48,167 $48,363 $48,257 $74,481 $47,109 $45,675 $45,957 $505,217 $505,217 $132,373 79% 5010 PART TIME SALARIES $346,200 $14,414 $42,965 $25,830 $26,789 $26,576 $25,634 $34,326 $26,782 $27,956 $28,342 $279,513 $279,513 $66,697 80% 5030 FRINGE BENEFITS $247,460 $20,622 $20,622 $20,622 $20,622 $20,622 $20,622 $20,622 $20,622 $20,622 $20,622 $206,220 $206,220 $41,246 83% TOTAL PERSONNEL $t,233,250 $58,726 $138,452 $94,905 $95,578 $95,559 $94,413 $129,429 $94,513 $94,453 $94,92t $990,950 $990,950 $242,300 60% OPERATIONS 5t00 TRAVEL & MEETINGS $4,975 $4,066 $909 82% Intemet Librarian Conference $398 $161 $559 Karatsu - workshop $1,053 $117 $78 $148 $1,397 Clark - workshops $235 $21 $85 $8 $348 Perera - Institute $0 Meeting Supplies $55 $209 $186 $450 Inservice Workshops $0 Public Library Association Conference $0 CLA Conference $1,312 $1,312 5105 MILEAGE $5,800 $3,698 $2,102 64% Auto Ahowance $4,800 $400 $400 $400 $400 $400 $400 $400 $400 $3,200 $3,200 $1.600 67% Reimbursement $1,000 $498 $502 50% Garcia $29 $48 $28 $55 $26 $26 $32 $69 $47 $360 Pages $20 $27 $47 Other $45 $22 $25 $91 Conference Mileage 5152 COMPUTER SOFTWARE $0 $0 5t60 MEMBERSHIP DUES $2,350 $1,926 $424 82% Amedcan Library Assoc. $450 $195 $195 $195 $255 43% MCLS Associate Membership $150 $150 $150 $150 $3 100% Calhornia Library Assoc. $200 $105 $105 $210 $210 ($10) 105% Inland Library system $1,360 $1,371 $1,371 $1,371 ($21) 102% 5200 MAINTENANCE/OPER $209.202 $302,084 $7,118 97% ;:Y Encumbrance $13,310 $30,000 $43,310 ~)u pdntingJPostage $1,000 $370 $370 $1,147 ($147) 115% ~1~ Pdr~ing $77 $312 $389 ~) Postage $370 $9 $9 $370 $758 Office Supplies $16,000 $10,436 $5,564 65% Photography $24 $24 Office Depot $6,000 $104 $69 $95 $3,268 Office machine repair $0 Letterhead $178 $140 $318 Miscellaneous $432 $94 $106 $216 $56 $353 $54 $1,311 Computar supplies $1,097 $747 $38 $218 $143 $2,242 Federal Express $16 $16 Special Paper $48 $208 $256 Special Program Supplies $20,000 $19,085 $915 95% Catalogiog Supplies $5,196 $630 $638 $70 $1,137 $256 $1,791 $3,353 $1,122 $14,193 Children's Supplies $122 $457 $411 $10 $33 $31 $20 $669 $616 $2,368 Children's Programs- Friends $8 $118 $25 $17 $50 $56 $284 Dewey Award Progmm $26 $25 Foundation Support $147 $147 Adult Programs & Outreach $9 $3 $320 $96 $249 $23 $701 Summer Reading Program (FR) $583 $281 $293 $1,157 Housecalls $209 $209 Volunteer Recognition $197 $616 $813 Books/Materials $155,000 $124.814 $30,186 81% Bookstore rush $5,000 $4,900 $27 $1.898 $28 $1,980 $22 $12,955 Childmns Books $11,822 $1,499 $937 $616 $12 $12,115 $1,907 $150 $29,058 Brodar~ Books $19.592 $20.000 $6,000 $45,592 Reference Books $112 . $4,616 $1.785 $1,100 $86 $298 $302 $2,790 $179 $11.267 Large Print Books $2,700 $2.700 Books on Tape - Friends $2,618 $2.022 $19 $77 $1.067 $78 $32 $9 $10 $5,932 Video $3,000 $2,000 $5,000 CD's (music) $358 $157 $262 $337 $253 $420 $456 $340 $2.584 DVD's $2,000 $2,000 $2,000 $6,000 CD ROMS $2,500 $80 $271 $21 $331 $20 $249 $203 $3,726 Magazines/Publications $12,000 $312 $147 $242 $115 $113 $206 $1,134 $1,134 $10,866 9% Training $1,000 $275 $275 $275 $725 28% Bindery $1,000 $700 $700 $700 $300 70% 5283 Depreciation - Computer Equi $20.270 $1.689 $1,689 $1,689 $1,689 $1,689 $1,689 $1,689 $1.689 $1.689 $1,689 $16,892 $16.892 $3,378 83% 5300 CONTRACT SERVICES $142.575 $97.085 $45,490 68% Encumbrance $8,000 $8,000 A,,t Work $500 $500 $500 Book bieding $688 $688 Book Processiog $23.500 $4.066 $5,294 $9,360 $9,360 $14,140 40% Children's Programs $3,000 $0 Collechon Agency $5,000 $2,153 $591 $563 $1,000 $4,307 $4,307 $693 86% Dynix System Maintenance $30,000 $22,818 $22.818 MinLrtes $50 $50 $50 $100 $100 $100 $450 OCLC $143 $111 $84 $86 $80 $503 Offic Equip/Maintenance $15,000 $7.301 $15.000 49% Xero:< Fund $1,859 $2.159 $255 $915 $1.184 $929 $7.301 Misc. $0 S.B, County $50,000 $4.167 $4,167 $4,167 $4,167 $4.167 $4,167 $4,167 $4.167 $4.167 $4,167 $41,667 $41,667 $5,333 83% Self Check Maintenance $0 $482 $1.010 $1.492 Telephone Maintenance $3,000 $0 $5 $3.000 0% 5400 TELEPHONE $18.000 $8.562 $g.438 48% Ger',eral Telephone services $4,g95 $737 $722 $1.231 $877 $8.562 Additional services 5402 WATER UTILITIES $3,000 $2,383 $6t7 79% Water Use $789 $554 $458 $5 $482 $2,383 5403 ELECTRIC UTILITIES $77,000 $1,341 $6.175 $6,762 $7,194 $5.733 $5,239 $5,530 $5,852 $5,614 $5,142 $54,581 $54.581 $22,419 71% TOTAL LIBRARY BUDGET $t.716.422 $138,061 $201.304 $117,169 $117,977 $115.086 $121,643 $148,276 $145,724 $157,601 $119,387 $1.382.228 $t.365.336 $330.816 80% AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF Cost Center 1298603 2082/2003 CATEGORY REMAINING SPENT YEAR PERSONNEL 83% 1100 REGULAR SALARIES $17,010 $1,273 $1,304 $1,304 $1,304 $1,239 $1,304 $1,338 $1,371 $1,371 $11371 $13,179 $13,179 $3,831 77% 1300 PART TIME SALARIES* $3,280 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,280 0% 1900 FRINGE BENEFITS $6,360 $530 $530 $530 $530 $530 $530 $530 $530 $530 $530 $5,300 $5,300 $1,060 83% TOTAL PERSONNEL $26,680 $1,803 $1,834 $1,834 $1,834 $1,769 $1,834 $1,868 $1,901 $1,901 $1,901 $18,479 $18,479 $8,171 69% OPERATIONS 5100 TRAVEL & MEETINGS $288 $8 $17 $150 $175 $175 $25 0% 5208 MAINTENANCE/OPER $780 $208 $492 30% Office Supplies $700 $48 $67 $29 $26 $17 $22 $208 TOTAL LIBRARy BUDGET $27,550 $1,851 $1,901 $1,843 $1,834 $1,798 $1,851 $1,868 $1,927 $2,067 $1,923 $18,862 $18,862 $8,663 68% BOOKMOBILESERVICES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF Cost Center 1290604 2002/2003 CATEGORY REMAINING SPENT YEAR PERSONNEL 83% 5000 REGULAR SALARIES $41,540 $1,514 $4,543 $3,029 $3,029 $3,029 $6,009 $6,129 $3,346 $3,346 $3,346 $37,319 $37,319 $4,221 90% 5010 PART TIME SALARIES $20,660 $870 $2,921 $1,826 $1,447 $1,828 $915 $2,335 $1,693 $1,812 $2,450 $18,097 $18,097 $2,563 88% 5030 FRINGE BENEFITS $15,780 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $13,150 $13,150 $2,630 83% TOTAL PERSONNEL $77,980 $3,700 $8,77'9 $6,170 $5,791 $6,172 $8,240 $9,778 $6,354 $6,473 $7,111 $68,566 $68,566 $9,414 88% OPERATIONS 5160 TRAVEL & MEETINGS $0 $0 $6 $6 0% 5105 MILEAGE $100 $0 $100 6% 5200 MAINTENANCE/OPER $6,000 $1,798 $4,202 36% Office Supplies $2,000 $43 $243 $48 $335 $1,665 17% Books/Materials $6,000 $16 $500 $610 $59 $279 $1,463 $4,537 24% Printing $3,000 $3,000 0% 8300 CONTRACT SERVICES $5,500 $5,419 $81 99% Art Design for Bookmobile Graphics $5,500 $5,419 $5,419 $81 99% 5400 TELEPHONE UTILITIES $4,500 $4,135 ($235) 105% Cellular Technology $4,500 $289 $1,490 $1,599 $1,357 $4,735 TOTAL MBRARY BUDGET $88,580 $3,743 $8,794 $6,703 $5,791 $6,672 $8,849 $9,778 $7,951 $13,491 $8,747 $80,518 $80,518 $13,481 91% FAMILIES FOR LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF 308 682 2002/2003 CATEGORY REMAINING SPENT YEAR PERSONNEL 83% 5000 REGULAR SALARIES $8,950 $472 $754 $754 $634 $617 $343 $343 $565 $668 $600 $5,750 $5,750 $3,200 64% 5010 PART TIME SALARIES $13,000 $393 $1,151 $1,025 $702 $632 $800 $800 $547 $379 $421 $6,850 $6,850 $6,150 53% 5030 FRINGE BENEFITS $3,570 $298 $298 $298 $298 $298 $298 $298 $298 $298 $298 $2,977 $2,977 $593 83% TOTAL PERSONNEL $25,520 $1,163 $2,202 $2,076 $1,633 $1,546 $1,440 $1,441 $1,411 $1,345 $1,319 $15,577 $15,577 $9,943 61% OPERATIONS 5100 TRAVEL & MEETINGS $325 $0 $325 0% Literacy Meetings $0 5200 MAINTENANCE/OPER $500 $0 $500 0% Office Supplies $200 $200 0% Families for Literacy Curriculum Mat( $100 $100 0% Books/Materials $100 $100 0% FFL Storytimes $100 $10 $100 0% $0 TOTAL LIBRARY BUDGET $26,345 $1,163 $2,202 $2,086 $1,633 $1,546 $1,440 $1,441 $1,411 $1,345 $1,319 $15,587 $15,577 $10,768 59% ADULT LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF 298 661 2602/2003 CATEGORY REMAINING SPENT YEAR PERSONNEL 83% 5000 REGULAR SALARrES $26,860 $1,062 $2,502 $1,906 $1,936 $2,056 $2,159 $4,318 $1,851 $1,611 $2,039 $21,440 $21,440 $5,420 80% 5010 PART TIME SALARIES $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 0% 5030 FRINGE BENEFITS $10,140 $845 $845 $845 $845 $845 $845 $845 $845 $845 $845 $8,450 $8,450 $1,690 83% TOTAL PERSONNEL $47,000 $1,907 $3,347 $2#51 $2,781 $2,901 $3,004 $5,163 $2,696 $2,456 $2,884 $29,890 $29,890 $17,110 64% OPERATIONS 5100 TRAVEL & MEETINGS $1,600 $351 $1,249 22% Literacy Meetings $97 $26 $31 $74 $229 Southem California Library Literacy Network Conference $122 $122 Adult Learner Conference CLA Conference 6105 MILEAGE $380 $88 $74 $162 $162 $218 43% 5160 MEMBERSHIP DUES $180 $0 $180 0% California Literacy $80 SCLLN $100 5200 MAINTENANCE/OPER $1,400 $317 $1,083 23% Office Supplies $800 $19 $71 $55 $144 $656 0% Families for Literacy Curriculum Mat( $600 $135 $135 $465 Literacy Celebration $38 $38 ($38) 5300 CONTRACT SERVICES $2,930 $1,260 $1,670 43% Tutor Training $2,500 $600 $230 $830 $830 $I ,670 33% Literacy Pro Service Agreement $430 $430 $430 $430 $0 100% TOTAL LIBRARY BUDGET $53,490 $2,740 $3,795 $2,873 $2,879 $3,044 $3,265 $5,163 $2,696 $2,456 $3,069 $31,979 $33,239 $21,331 60% LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR TOTALS SPENT PER FUNDS % % OF Cost Center 4535 2002/2003 CATEGORY REMAINING SPENT YEAR 83% OPERATIONS 3100 TRAVEL & MEETINGS $3,000 $2,484 $516 83% Workshops Lo $0 Wimberly $1,250 $1,017 $27 $2,295 Womack $27 $27 Bradshaw $27 $27 CLA Legislative Day $54 $54 Callac Sessions $81 $51 3956 DUES $350 $234 $116 67% TOTAL LIBRARY BUDGET $3,350 $0 $0 $0 $1,250 $1,017 $0 $0 $333 $0 $0 $2,601 $2,716 $632 81% REDEVELOPMENT EXPENDITURES FY 2002/2003 TOTALS FUNDS % % OF 2630 801 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR SPENT REMAINING SPENT YF-J~R OPERATIONS 83% Maintenance/Operations $183,700 $66,797 $116,903 Encumbrance $0 Books $92,500 $5,000 $1,398 $6,398 $86,102 Children's Update Fund $10,000 $0 $10,000 Learning Express (SAT, GRE, etc.) $2,094 $2,094 ($2,094) Biography Resource Cente~ $6,500 $8,255 $8,255 ($1,755) Business Disc OnLine $6,500 $8,280 $8,280 ($1,780) History Resource Center $12,000 $13,227 $13,227 ($1,227) Literature Resource Center $17,000 $20,576 $20,576 ($3,576) SIRS $1,500 $1,382 $1,382 $118 Magazine Index $30,000 $0 $30,000 Poem Finder/Novel List $1,700 $1,191 $1,191 $509 Net Library - Electronic Boo $0 $0 $0 Michell's Subscription CD R $6,000 $1,076 $1,076 $2,153 $3,847 Value Line $0 $1,398 $1,398 ($1,398) DVD Shelving $0 $1,306 $1,306 ($1,306) Typewriter $0 $538 $538 ($538) Contract Services $0 $o $o CAPITAL OUTLAY Project Improvement Cost.. $128,000 $0 $128,000 0% Staff Area Remodel $8,000 $0 $8,000 0% TermiteTreat/Struc. Renov $120,000 0% Computer Equipment $66,000 $66,000 $0 100% Self Check Upgrade $66,000 $66,000 $66,000 $0 Capital Project $27,000 Upgrade Elevator Contral $27,000 TOTALS $404,700 $54,890 $7,267 $68,704 $t,398 $0 $6 $0 $538 $0 $132,259 $244,903 33% R A N C H O C U C A M O N G A PU BI, lC LIBI~flI~Y Staff Report DATE: May 8, 2003 TO: President and Members of the Library Board of Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: LIBRARY BOARD LIAISONS RECOMMENDATION: That the Library Board review proposed descriptions of duties for Board member liaison positions, and take appropriate action. BACKGROUND/ANALYSIS: In March of 2002, the Library Board determined the liaison positions below and asked Staff to create a "job description" which was subsequently approved by the Board. Included in the description are the current appointees. School Services/Bookmobile (Current appointee: Joyce Womack) · Work with the Library Foundation Board in contacting School Districts for the Telethon event. · Promote library events and needs to the School Districts. · Promote the use of the Kidsmobile to the schools. · Propose ways that the Library can support the mission of the schools. · Support School/Library partnerships at Council or other civic meetings. · Be prepared to speak on Library activities and services to the schools. · Help promote partnerships between schools and the Library. Business Services (Current appointee: Dobbin Lo) · Work with the Library Foundation Board in contacting local businesses and the Chamber of Commeme in promoting the annual Telethon. · Promote library events and services to business, emphasizing what the library can offer the businessperson. · Advise on key areas of additional services to business. · Be prepared to speak on Library activities and services to businesses. · Help promote partnerships between businesses and the Library. Foundation Board (Current appointee: Ray Wimberly) · Serve as a Director on the Library Foundation with all voting powers. · Attend monthly and special meetings. · Report to the Library Board on the activities of the Foundation. · Work with the Foundation on the Library Telethon and other fundraising projects. Literacy Services (Current appointee: Donna Bradshaw) · Work with Literacy Staff from the joint Rancho Cucamonga and Upland Library program to provide and improve literacy services. · Attend all Literacy functions to thank volunteers. · Attend tutor/training workshops to meet and greet new volunteers. · Support literacy projects at Council and other civic meetings. · Be prepared to speak on Literacy activities and services. · Help promote partnerships between community agencies and the Library. Senior Services (Current appointee: Vacant) · Promote library events and services to seniors, emphasizing what the library can offer the senior. -2- · Advise on key areas of additional services to seniors. · Support Senior Services at Council or other civic meetings. · Be prepared to speak on Library activities and services to the seniors. Technology Services (Current appointee: Ravenel Wimberly) · Promote currently available technology to the residents, emphasizing what the library can offer the senior. · Advise on potential services the library might offer through technology. · Participate on panels and focus groups involving technology. · Support Library Technology initiatives at Council or other civic meetings. · Help promote partnerships that will bring more innovative technology to the Library. Young Adult Services (Current appointee: Joyce Womack, Vacant) · Promote currently available technology to the residents, emphasizing what the library can offer the senior. · Advise on potential services the library might offer to Young Adults. · Assist in developing a Young Adult Board for the Rancho Cucamonga Public Library. · Participate on panels and focus groups involving service to Young Adults · Support Young Adult services at Council or other civic meetings. spectfully submitted, Deborah Kaye Cl~kJ ) Library Director ~ -3-