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Home My WebLink About2003/07/10 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the .Library of Rancho Cucamonga. Acting in that capacity, on at ~ , I posted a true and correct copy of the meeting agenda dated ~ /O/~O~ at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~-~-0~ , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. July 10, 2003 Opici Room Lions Center West 9191 Baseline Rancho Cucamonga, California 91730 City Councilmembers William J. Alexander, Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember Robert J. Howdyshell, Councilmember Donald J. Kurth, M.D., Councilmember Boardmembers Ravenel Wimberly, President Dobbin Lo, President Pro Tem Donna Bradshaw, Boardmember Rebecca Clark, Boardmember Joyce Womack, Boardmember LIBRARY BOARD OF TRUSTEES AGENDA JULY 10, 2003 I A. CALL ORDER TO 1. Roll Call: Bradshaw _, Clark ., Lo Wimberly___ and Womack B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1 1. Approval of Minutes: June 12, 2003 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Repod: report presented by staff. 5 2. Budget Report: report presented by Deborah Clark, Library Director. 12 3. Victoria Gardens Library: update on the progress of the project. Oral report by staff. 4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. 5. Adult Services Issues: Update by Robert Karatsu, Library Services Manager and Michelle Peters, Reference Services Coordinator. a. Databases now available at the library. 6. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report. a. Summer Reading Program b. ID-A-Kid Update 7. Children's Internet Protection Act: Informational item. Oral report by Deborah Clark, Library Director. LIBRARY BOARD OF TRUSTEES AGENDA JULY 10, 2003 2 IID. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Board Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. 2. Understanding the Patriot Act's Impact on Public Libraries: Report by 25 Deborah Clark, Library Director. Carried over from June 12, 2003 E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. Il~. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. ]1G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, July 3, 2003, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. R A N C H O C U C A M O N G A PUBLIC ]~IBRARY Staff Report DATE: July 10, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the June 12, 2003, meeting. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Board of Trustees listed above, taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. [~,pectfully submitted, Deborah Kaye Cla~k.~.~ Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on June 12, 2003, in the Council Chambers of the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:31 p.m. by President Wimberly. Present were Boardmembers Clark and Lo. Also present were: Deborah K. Clarkl Library Director, Robert Karatsu, Library Services Manager, Renee Tobin, Senior Librarian, Michelle Perera, Reference Services Coordinator and Vivian Garcia, Senior Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: May 8 2003 MOTION: Moved by Member Lo to accept the minutes of May 8, 2003, seconded by Member Clark. Motion carried, 3-0-2 (with Bradshaw and Womack absent). B2. Approval of Resolution No. VLB01-004 MOTION: Moved by Member Lo to accept the Resolution, seconded by Member Wimberly. Motion can'ied, 3-0-2 (with Bradshaw and Womack absent). C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status report: oral report presented by staff. Deborah Clark, Library Director, stated that the May statistics would be available next month. Robert Karatsu, Library Services Manager, stated that staffhad added new data bases to the Library's website, Chilton's Repair and a new business data base. Deborah Clark, Library Director, stated that staff had applied for two grants. One (1) was to Verizon, a wireless program for the bookmobile for $50,000. The second (2) grant was to Pac Bell (SPC) for $47,000. Staff should receive information on the status of the grants during the month of September. Library Board Minutes June 12, 2003 Page 2 C2. Budget Report: report presented by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the budget with the Library Board. C3. Victoria Gardens Library, update on the progress of the project. Oral report by Deborah Clark, Library Director. Deborah Clark, Library Director, updated the Library Board on the status of the Victoria Gardens Branch Library. C4. Bookmobile Report: update by Robert Karatsu, Library Services Manager. Oral report. Robert Karatsu, Library Services Manager, stated staff was working with the vendor to resolve the problem with the graphics on the new bookmobile. In terms of the collection, there are a total of 7,000 items to be shelved on the bookmobile. C5. Summer Reading Program: oral report by Renee Tobin, Senior Librarian. Renee Tobin, Senior Librarian, gave an oral report on the status of the Summer Reading Program to the Library Board C6. Holiday Closures: report by Deborah Clark, Library Director. Deborah Clark, Library Director, reviewed the Holiday Closure list with the Members. MOTION: Moved by Member Lo to accept the Holiday Closures for 2003/2004, seconded by Member Clark. Motion carried, 3-0-2 (with Bradshaw and Womack absent). D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons on the following services: i) Distribution of new roster ii) Oral reports by Members Library Board Minutes June 12, 2003 Page 3 The roster was presented to Members. Member Wimberly presented an oral update to the Board on the PAL (Promoting Arts and Literacy) campaign. D2. Understanding the Patriot Act's impact on Public Libraries. Report by Deborah Clark, Library Director. Member Lo asked that this item be returned at the next meeting when full membership of the Library Board is present. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E 1. Library Foundation Board Report E2. Senior Report E3. ID-A-Kid Update E4. Patriot Act Report E5. Bookmobile Report F. COMMUNICATIONS FROM THE PUBLIC None G. ADJOURNMENT MOTION: Moved by Member Lo to adjourn to July 10, 2003, at 6:30 p.m., seconded by Member Clark. Motion carded, 3-0-2 (with Bradshaw and Womack absent). Meeting adjourned at 7:12 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: R A N C H O C U C A M O N G ~ P U Bill C ~ 1151~A1~¥ D~: July ~0, 2003 TO: ~msident and Mombors of tho Boaffi of kibm~ Trustoos FRO~: Dobomh Kayo Clark, kibm~ Director SU~E~: STATUS OF LIBRARY RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS A~ached is a spreadsheet on the monthly statistics, a snapshot of the measurable activities of the Libm~. An Executive repod identifying highlights is included. FISCAL IMPACT None Libm~ Director ~ STATISTICS Jun-03 Jun-02 FY 2002/03 FY 2001/02 Days Open 30 30 ,350 350 Items Borrowed 60,716 55,173 777,633 744,279 Average Daily 2,024 1,839 2,222 2,127 % Change 10% 4% Archibald Libra~ 59,862 54,562 680.336 659,854 Average Daily 1,995 1,819 1.944 1.885 % Changed 10% 3% Kidsmobile 854 611 32,476 19.381 % Changed 40% 68% Patrons Registered 857 811 12,240 11,966 Average Daily 29 27 35 34 % Change 6% 2% Information Questions 6,756 6.581 98,767 103,082 Average Daily 225 219 282 295 % Change 3% -4% Libra~ Visitors 36,342 34,072 453,666 445,918 Average Daily 1,211 1,136 1,296 1,274 % Change 7% 2% Children's Programs 773 1,078 11,349 9,666 # of Sessions 26 29 395 351 Aver. Per session 30 37 29 28 % Change -20% 4% Technology Center Visitors 1,168 988 13,084 11,008 % Change 18% 19% Items Classified 2,894 1,999 23,643 21,305 % Change 45% 11% Volunteer Hours 916 604 8,189 7,291 % Change 52% 12% ADULT SERVICES Information Questions 4,250 4,355 61,323 63,040 Average Daily 142 145 175 180 % Change -2% -3% Programs/Classes Attendance 15 12 403 267 # of Sessions 1 I 23 20 Aver. per session 15 12 18 13 Tours/Group Visits Attendance 44 0 55 61 # of Sessions 1 0 2 4 Aver. per session 44 0 28 15 CHILDRENS SERVICES Information Questions 2,506 2,226 37,444 40,042 Average Daily 84 74 107 114 % Change 13% -6% Toddler Time 109 153 1,850 1,698 # of Sessions 6 8 82 75 Aver. Per session 18 19 23 23 Preschool Storytime Attendance 175 229 2,579 2,325 # of Sessions 6 4 86 76 Aver. per session 29 57 30 31 Afterschool Storytime Attendance 35 46 877 930 # of Sessions 2 2 38 42 Aver. per session 18 23 23 22 Family Storytime Attendance 181 278 2,067 1,763 # of Sessions 6 8 83 71 Aver. per session 30 35 25 25 Outreach Storytimes 26 24 2,131 1,037 # of Sessions 1 I 37 20 Aver. per session 26 0 58 52 Special Events Program Attendance 175 276 1,323 1,391 # of Sessions 1 2 11 9 Aver. per session 175 138 120 155 Back to Basics Program 72 72 522 522 # of Sessions 4 4 58 58 Aver. Per session 18 18 9 9 Group Visits to Library Attendance 63 89 911 728 # of Sessions 4 4 39 38 Aver. per session 16 22 23 19 School Visits by Staff 0 0 0 400 # of Visits 0 0 0 I EXECUTIVE SUMMARY OF STATISTICS - YEAR END Circulation/Library Visitors: The year ended on an upbeat note as borrowing rose by 10% in June. Overall, circulation at Archibald rose 3% this year, which might account for the sizeable increase in fines & fees income. Library visitors rose by 2%. Looks like a few more borrowers were borrowing a lot more books. Overall, 33,354 more books were loaned out this year. The Kidsmobile also wrapped up a banner year. Circulating 32,476 books--a 68% increase over last year--the Bookmobile Dudes accounted for more than a fair share of the increase for 2003 ! Information Questions: Overall, the number of information questions dropped -4% for the year, a decline registered by a -6% drop in children's and a -3% drop in adult information. Children's Programs: Storytimes and program attendance rose 4% during this busy year. Eleven thousand plus youngsters attended programs this year. Three hundred and ninety five programs were offered (that's more than one each day!). Congratulations to the children's team! Technology Center Visitors: Another success story, a 19% growth overall for the year represents 13,000 patrons using the Intemet. (And paying for the privilege, we might add!) Items Classified: Items classified represents the number of new books added over the year. The 11% growth of items added reflects 23,643 items added to the collection. It should also be noted that the Friends of the Library donated 2,568 (or 11%) of those volumes. It was a banner year for the Friends, as well. Their book donations added to the library were up by l 8%! Volunteer Hours: Thanks to the Homebound Program, the Volunteer hours showed an overall growth of 12% for the year! That represents more than 8,000 hours donated to the library--not including the Friends of the Library hours! STATISTICS May 2003 May 2002 FY 2002~03 FY 2001/02 Days Open 29 29 320 320 Items Borrowed 66,809 63,347 716,917 689,106 Average Daily 2,304 2,184 2,240 2,153 % Change 5% 4% Archibald Library 63,102 60,013 620,474 605,292 Average Daily 2,176 2,069 1,939 1,892 % Changed 5% 3% Kidsmobile 3,707 3,334 31,622 18,770 % Changed 11% 68% Patrons Registered 798 844 11,383 11,155 Average Daily 28 29 36 35 % Change *5% 2% Information Questions 8,091 8,990 92,011 96,501 Average Daily 279 310 288 302 % Change -10% -5% Library Visitors 41,130 42,460 378,621 377,174 Average Daily 1,418 1,464 1,183 1,179 % Change -3% 0% Children's Programs 1,074 889 10,576 9,294 # of Sessions 40 34 369 344 Aver. Per session 27 26 29 27 % Change 3% 6% Technology Center Visitors 1,140 1002 11,916 10,020 % Change 14% 19% Items Classified 2,574 2,314 20,749 19,306 % Change 11% 7% Volunteer Hours 916 604 8,189 7,291 % Change 52% 12% ADULT SERVICES Information Questions 5,220 5,366 57,073 58,685 Average Daily 180 185 178 183 % Change -3% -3% Database Use Programs/Classes Attendance 20 63 388 255 # of Sessions I 4 22 19 Aver. per session 20 16 18 13 Tours/Group Visits Attendance 0 0 15 61 # of Sessions 0 0 1 4 Aver. per session 0 0 15 15 CHILDRENS SERVICES Information Questions 2,871 3,624 34,938 37,816 Average Daily 99 125 109 118 % Change -21% -8% Toddler Time ' 171 191 1,741 1,698 # of Sessions 10 8 76 75 Aver. Per session 17 24 23 23 Preschool Storytime Attendance 272 263 2,404 2,325 # of Sessions 8 8 80 76 Aver. per session 34 33 30 31 Afterschool Storytime Attendance 104 95 842 930 # of Sessions 5 4 36 42 Aver. per session 21 24 23 22 Family Storytime Attendance 188 225 1,886 1,763 # of Sessions 10 8 77 71 Aver. per session 19 28 24 25 Outreach Storytimes 267 43 2,105 1,013 # of Sessions 3 2 36 19 Aver, per session 89 22 58 53 Special Events Program Attendance 0 0 1,148 1,115 # of Sessions 0 0 10 7 Aver, per sees~on 0 0 115 159 Back to Basics Program 72 72 450 450 # of Sessions 4 4 54 54 Aver. Per session 18 18 8 8 Group Visits to Library Attendance 60 27 848 639 # of Sessions 3 3 35 34 Aver. per session 20 9 24 19 School Visits by Staff 0 0 0 400 # of Visits 0 0 0 1 EXECUTIVE SUMMARY OF STATISTICS Circulation/Uibrary Visitors: Overall, borrowing continues to show a 4% increase so far this year. Visitation to Archibald shows -5% loss for the month and 0% growth for the year. Obviously current users are borrowing more and visiting less. Thc Kidsmobile continues strong with a 68% gain this year over last. Information Questions: Thc number of information questions dropped 10% this month, a decline registered by a 21% drop in children's and a 3% drop in adult information. Children's Programs: Storytimes and program a~endance showed a 3% gain this month, 6% for thc year. Technology Center Visitors: A 19% gain this year is matched by a doubling of the number of users waiting for a computer. (Rose from 78 in May of 2002 to 141 in 2003. Items Classified: Items classified shows an overall growth of 7% for the year. Volunteer Hours: The month's strong gain in volunteer hours reflects the aclivity in the Homebound program and our regular corps of volunteers. Coming up in the months ahead--Renee Tobin's popular Teen Volunteer Summer Reading Program! Volunteer hours still show an overall growth of 12% for the year! // R A N C H O C U C A M O N G A PUBLIC LIBRARY Staff Report DATE: July 10, 2003 TO: President and Members of the Board of Library Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: STATUS OF 2002/2003 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month and is attached as Schedule A. Schedule B, titled "Balance Sheet FY 2002/2003" is a report balancing income vs. projections for the current fiscal year to date and is attached as Schedule B. Schedule C, titled "Library Expenditures "2002/2003" is an accounting of all funds expended in the current fiscal year and is attached as Schedule C. FISCAL IMPACT None ~Re's, pec, tfully submitted/ Library Director ~ EXECUTIVE HIGHLIGHTS OF BUDGET 100% of year completed Library Expenditures: 93% spent As the fiscal year winds to a close, 93% o£the library budget is spent. However, the revenues also show a fairly large increase, thanks to increasing property tax and rising use of the library through the increased number o£ residents! That's good news in tough budget times. As always, these "year end" numbers change as Purchase Orders are cancelled, invoices paid and final salaries adjusted for reflect portions o£the payperiod billed to the 2002/2003 fiscal year. Final close out results are generally available in September. 5000/10: Salaries are at 94% spent for this fiscal year. The savings are the result of Christina Cole's absence through illness for much of this year. The savings are offset by the increased funds dedicated to part time salaries to replace her time. I am anticipating a $20,000 transfer from full time to part time salaries to cover. 5100: Travel and Meetings will be at 100% spent when the f'mal travel of the Cultural Center team is factored in. A day trip to Phoenix is the last Travel purchase for this fiscal year. 5200: Operations funds are at 93%, book purchases are at 100% spent. 5300: Some savings realized this fiscal year, however, guard service has not yet billed for the month of June. Expect to be near 100% spent by year end. 5400: Considerable savings in telephone charges this year due to consolidation of lines with changing of phone number system. 5403: Some savings realized in this account despite increases in rates due to mild winter. After School Learning Program: 77% spent 1300: Personnel costs continue lower than budgeted due to reclassification of recently vacant position fi.om a Library Assistant level to a Library Clerk. These savings are on-going and are taken from a CDBG account which is still totally funding this program. 5100: Funds in this account were transferred to general library account to fund California Legislative Day. Bookmobile Expenditures: 96% spent Overall, expect that 100% of these funds will be spent. 5000: Full time salaries are now at 100%, or on target for this fiscal year. 5100: Funds in this account were transferred to general library account to fund California Legislative Day. 5400: New wireless account and technology helped to bring this account back into budget. Adult Literacy: 72% spent Continued savings in the part time budget through attrition results in overall savings for the program. Family Literacy: 68% spent Continued savings through use of YES Grant program funds. Library Board of Trustees: 83% spent This accoum will show savings for year end of approximately $500. Redevelopment Agency Funds: 81% spent Under the control of the Library and the Public Works Division, the Library portion of the accounts show 58% spent. 100%ofthe funds for online resources were spent. In the area ofbook support, only 45% ofthe fundswere spent. Staffwas conservative this year, preparing for reductions in the years ahead. RDA funds roll over into the next year. The Public Works Division held over funds for termite treatment as well as elevator upgrade to allow for minimum impact on public. Work will be scheduled over Labor Day holidays. Schedule A LIBRARY BUDGET Approved Amended Received %0 Received FISCAL YEAR 2002/2003 REVENUE WORKSHEET Budget 50% June FY 2002/2003 4101 Library Prop Tax Secured $1,176,130 $1,253,300 $1,253,588 106.6% 4102 Library Prop Tax Unsec. $42,430 $47,540 $46,302 109.1% 4103 Library Prop Tax Pre Yr $35,990 $43,930 $28,932 80.4% 4105 Library Prop Tax Supp. $14,520 $31,840 $25,066 172.6% 4401 Interest Earnings $33,990 $13,000 $26,796 78.8%o 4906 CLSA Direct Loan $89,000 $80,000 $73,711 82.8% 4312 Library Fines & Fees $120,000 $128,000 $144,674 120.6% 4410 Media Rentals $80,000 $88,000 $92,489 115.6% 4515 Information Service Fees $3,000 $1,500 $964 32.1%0 4740 Grant Income - County Contr. $0 $0 $20,000 4907 Private Contributions $80,000 $100,000 $115,000 143.8% 4908 Public Library Foundation $110,000 $123,470 $123,463 112.2%0 Telethon $0 $0 $0 4570 APS Copier Fund $8,000 $5,000 $5,625 70.3% 4514 Technology Center Revenue $10,000 $8,000 $10,255 102.6% 8001 Transfer In - General Fund $38,620 $38,620 $38,620 100.0%o 8025 Transfer In: Capital Rsrv Fund $50,000 $50,000 $50,000 100.0%o 8999 Transfer In: From Fund Balance $80,720 $80,720 $0 4901 Other Revenue Soumes $0 $0 $18,465 TOTAL LIBRARY FUND $1,972,400 $2,092,920 $2,073,949 105.1% Schedule B BALANCE SHEET June FY 2002/2003 Revenues Earned Projected Loss/Gain Fines & Fees $144,674 $120,000 $24,674 20.6% Media Rentals $92,489 $79,992 $12,497 15.6% Technology Center Revenue $10,255 $10,000 $255 2.5% Print Fees $5,625 $7,322 ($1,697) -23.2% Information Services Fees $1,242 $1,500 ($258) -17.2% Direct Loan $73,711 $89,000 ($15,289) -17.2% Totals: $327,996 $307,814 $20,182 6.6% Balance for Year throu.qh June $20,182 LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % %OF 2002/2003 CATEGORY REMAINING SPENT YEAR 1290601 PERSONNEL 100% 5000 REGULAR SALARIES $637,590 $23,690 $74,865 $48,454 $48,167 $48,363 $48,257 $74,481 $47,109 $45,875 $45,957 $45,5~3 $46,272 $597,032 $597,032 $40,558 94% 5010 PART TIME SALARIES $328,200 $14,414 $42,~65 $25,830 $26,789 $26,575 $25.534 $34,326 $26,782 $27,956 $28,342 $29,876 $26,816 $336,204 $336,204 ($8,004) 102% 5030 FRINGE BENEFITS $247,460 $20,622 $20,622 $20,622 $20,622 $20.622 $20,622 $20,622 $20,622 $20,622 $20,622 $20,622 $20,622 $247,464 $247,464 ($4) 100% TOTAL PERSONNEL $1,213,250 $58,726 $138,452 $94,905 $95,578 $95,559 $94,413 $129,429 $94,513 $94,453 $94,921 $96,041 $93,709 $1,180.700 $1,180,700 $32,550 97% OPERATIONS 51oo TRAVEL & MEETINGS $6,000 $4,~45 $1,055 82% Interne[ IJbradan Conference $398 $161 $559 Karatsu - w0rkshop $1,053 $117 $78 $148 $758 $2,155 Clark - workshops $235 $21 $85 $8 $60 $409 Perera - Institute $0 Meeting Supplies $55 $209 $186 $450 Inse~ice Workshops $0 Cl_a, Legis[ative Day $60 $60 CLA Conlerence $1,312 $1,312 5105 MILEAGE $5,800 $5,410 $390 93% Foundation Suppoci $147 $188 $335 Adult PrO,rams & Outreac~ $9 $3 $320 $96 $249 $23 $701 Summer Reading Pro:jr~m (FR) $5~3 $281 $293 $1,234 $2,391 Housecalls $209 $209 AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % % OF Cost Center 1290603 2002/2003 CATEGORY REMAINING SPENT yEAR PERSONNEL ~oo% 1100 REGULAR SALARIES $17,010 $1,273 $1,304 $1,304 $1,304 $1,239 $1,304 $1,338 $1,371 $1,371 $1,371 $1.422 $762 $14,601 $14,601 $2,409 86% 1300 PART TIME SALARIES* $3,280 $0 $0 $0 $0 $0 $0 $8 $0 $0 $0 $0 $0 $0 $8 $3,280 0% 1900 FRINGE BENEFITS $6,360 $530 $530 $530 $530 $530 $530 $530 $530 $530 $530 $530 $530 $5,830 $5,830 $530 92% TOTAL PERSONNEL $26,650 $1,603 $t ,834 $t,834 $1.834 $1,769 $t ,834 $t ,868 $1,99t $1,901 $1,951 $1.952 $1,292 $20.431 $20,431 $6,219 77% OPERATIONS 5t00 TRAVEL & MEETINGS $t0 $8 $8 $8 $2 0% 5200 MAINTENANCEIOPER $200 $208 ($8) 104% Office Supplies $200 $48 $67 $29 $26 $17 $22 $208 TOTAL LIBRARY BUDGET $26,860 $1,851 $1,901 $1,843 $1,834 $1,798 $1,834 $1,868 $1,927 $1.917 $1,923 $1,952 $1,292 $20,647 $20,647 $6,211 77% LIBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % % OF ~ '~ COSt Center 4535 2002/2003 CATEGORY REMAINING SPENT yEAR 100% OPERATIONS 3100 TRAVEL & MEETINGS $3,000 $2,484 $516 e3% Workshops Lo $8 WimbeHy $1,250 $1,017 $27 $2,295 Womack $27 $27 Bradshaw $27 $27 CLA Legislative Day $54 $54 Caltac Sessions $81 $81 3956 DUES $350 $234 $116 67% TOTAL LIBRARY BUDGET $3,350 SO $0 $0 $1,250 $1,017 $0 $0 $333 $0 $0 $0 $0 $2,601 $2,'/18 $632 81% BOOKMOBILE SERVICES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % % OF CostCentert260604 200212005 CATEGORY REMAINING SPENT YEAR PERSONNEL 100% 5000 REGULAR SALARIES $44,000 $1,514 $4,543 $3,029 $3,029 $3,029 $6,009 $6,129 $3,346 $3,346 $3,346 $3,346 $3,346 $44.012 $44,012 ($12) 100% 5010 PART TIME SALARIES $22,000 $870 $2.921 $1,826 $1,447 $1,826 $915 $2,335 $1,693 $1,812 $2,450 $1,651 $1,520 $21,268 $21,268 $732 97% 5030 FRINGE BENEFITS $15,780 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $1,315 $15,780 $15.780 $0 100% TOTAL PERSONNEL $81,780 $3,700 $8,779 $6,170 $5,791 $6,172 $8,240 $9,778 $6,354 $6,473 $7,111 $6,312 $6.181 $61,059 $8t.059 $721 99% OPERATIONS 5t00 TRAVEL & MEETINGS $8 $0 $0 $0 $8 0% 5t05 MILEAGE $100 $0 $8 $100 0% 5200 MAINTENANCE/OPER $6,950 $4,555 $2,395 66% Office Supplies $950 $43 $243 $48 $168 $502 $448 53% Books/Materials $6,000 $16 $500 $610 $59 $279 $2,000 $589 $4,053 $1,947 68% Pdnting $0 $0 5300 CONTRACT SERVICES $5,500 $5,419 $8t 99% ArE Design for Bookmobile Graphics $5,500 $5,419 $5,419 $81 99% 5400 TELEPHONE UTILITIES $5,500 $4,835 $665 88% Cellular Technology $5,500 $289 $1,490 $1,599 $1,357 $100 $4,835 TOTAL LIBRARY BUDGET $99,830 $3,743 $8,794 $6,703 $5,791 $6,672 $8,849 $9,778 $7,951 $13,491 $8,747 $8,312 $7,038 $95,868 $85,668 $3,860 96% ADULT LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % %OF 298 601 2002~2003 CATEGORY REMAINING SPENT YEA, R PERSONNEL lOO% 5000 REGULAR SALARIES $26.860 $1,062 $2,502 $1,906 $1,936 $2,056 $2.159 $4,318 $1,851 $1,611 $2,039 $2,193 $2,193 $25,826 $25.826 $1,034 96% 5010 PART TIME SALARIES $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 0% 5030 FRINGE BENEFITS $10,140 $845 $845 $845 $845 $845 $845 $845 $845 $845 $845 $845 $845 $10,140 $10,140 $0 100% TOTAL PERSONNEL $47,000 $1,907 $3.347 $2,751 $2,781 $2,901 $3,004 $5,163 $2,696 $2,456 $2,864 $3,038 $3,038 $35,966 $35,966 $11.034 77% OPERATIONS 5t00 TRAVEL & MEETINGS $1,600 $351 $1,249 22% Literacy Meetings $97 $26 $31 $74 $229 Southern California Library Literacy Network Conference $122 $122 Adult Leamer Conference $0 CLA Conference 5105 MILEAGE $380 $88 $74 $64 $226 $226 $154 59% 5t60 MEMBERSHIP DUES $t80 $225 ($45) t25% California Literacy $80 $125 $125 SCLLN $100 $100 $100 5200 MAINTENANCE/OPER $1,400 $33t $1,069 24% Office Supplies $800 $19 $71 $55 $144 $656 0% Fa milies for Literacy Cu~culum Mati $600 $135 $135 $465 Literacy Celebration $36 $14 $52 ($52) 5300 CONTRACT SERVICES $2,930 $1,260 $1.670 43% Tutor Training $2,500 $600 $230 $830 $830 $1.670 33% Literacy Pro Service Agreement $430 $430 $430 $430 $0 100% TOTAl- LIBRARY BUDGET $53,490 $2.740 $3,795 $2,873 $2,879 $3,044 $3,265 $5,163 $2,696 $2,456 $3,069 $3,263 $3,116 $38,359 $39.619 $t5,t76 72% FAMILIES FOR LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS SPENT PER FUNDS % % OF 308 602 2002/2003 CATEGORY REMAINING SPENT YEAR PERSONNEL t00% 5000 REGULAR SALARIES $8,950 $308 $1,062 $377 $634 $617 $343 $685 $565 $668 $600 $480 $480 $6,820 $6,820 $2,130 76% 5010 PART TIME SALARIES $13,000 $393 $1,151 $1,025 $702 $632 $800 $800 $547 $379 $421 $330 $330 $7,510 $7,510 $5,490 58% 5030 FRINGE BENEFITS $3,570 $298 $298 $298 $298 $298 $298 $298 $298 $298 $298 $298 $298 $3,573 $3,573 ($3) 100% TOTAL PERSONNEL $25,520 $999 $2,511 $1,699 $1,633 $1,546 $1,440 $t,783 $1,411 $1,345 $1,319 $t,108 $1,108 $17,902 $17,902 $7,615 70% OPERATIONS 5100 TRAVEL & MEETINGS $325 $0 $325 0% Literacy Meetings $0 5200 MAINTENANCE/OPER $500 $10 $490 2% Office Supplies $200 $0 $200 0% Families for Literacy Curriculum Mat~ $100 $0 $100 0% Books/Materials $100 $0 $100 0% FFL Storytimes $100 $10 $10 $90 0% TOTAL LIBRARY BUDGET $26,345 $999 $2,511 $1,709 $1,633 $1,546 $1,440 $1,783 $1,411 $1,345 $1,319 $1,108 $1,108 $17,912 $17,912 $8,433 68% REDEVELOPMENT EXPENDITURES FY 2002/2003 TOTALS FUNDS % % OF 2630 801 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN SPENT REMAINING SPENT YEAR OPERATIONS Maintenance/Operations $183,700 $106,074 $77,626 Encumbrance $0 Sooks $92,500 $5,000 $1,398 $29,323 $35,721 $56,779 Children's Update Fund $10,000 $0 $10,000 Learning Express (SAT, GRE, etc.) $2,094 $2,094 ($2,094) Biography Resource Cente~ $6,500 $8,255 $8,255 ($1,755) Business Disc OnLine $6,500 $8,280 $1,079 $8,875 $18,234 {$11,734) Histor~ Resource Center $12,000 $13,227 $13,227 ($1,227) Literature Resource Center $17,000 $20,576 $20,576 ($3,576) SIRS $1,500 $1,382 $1,382 $118 Magazine Index $30,000 $0 $30,000 Poem FindedNovel List $1,700 $1,191 $1,191 $509 Net Library- Electronic Soo $0 $0 $0 Michell's Subscription CD F $6,000 $1,076 $1,076 $2,153 $3,847 Value Line $0 $1.398 $1,398 ($1,398) DVD Shelving $0 $1,306 $1,306 ($1,306) Typewdter $0 $538 $538 ($538) Contract Services $0 $0 $0 CAPITAL OUTLAY Project Improvement Cost.. $134,340 $134,340 $0 100% SteffArea Remodel $14,340 $14,340 $14,340 $0 100% Termite Treat/Struc. Renov $120,000 $120,000 $120,000 $0 100% Computer Equipment $66,000 $66,000 $0 100% Self Check Upgrade $66,000 $66,000 $66,000 $0 100% Capital Project $27,000 $27.000 $0 100% Upgrade Elevator Contral $27,000 27000 $27,000 $0 100% TOTALS $411.040 $69,230 $7,267 $68,704 $1,398 $0 $0 $0 $538 $0 $0 $1,079 $185,198 $333,414 $77,626 81% T H E C I T Y O F RANCHO CUCAHONGA Staff Report DATE: July 10, 2003 TO: President and Members of the Library Board of Trustees FROM: Deborah Kaye Clark, Library Director SUBJECT: Review of "The Patriot Act's" implications for Libraries and Approval of the Library Policy in Response to Subpoenas or Search Warrants RECOMMENDATION: That the Board review the attached information on the Patriot Act's implications for libraries and approve the proposed policy that will be available at the meeting with any changes deemed appropriate. BACKGROUND: The Uniting and Strengthening America by Providing Appropriate Tools Required to Intemept and Obstruct Terrorism Act of 2001" (USA Patriot Act") became law on October 26, 2001. The Patriot Act amended over 15 federal statues, expanding the authority of the Federal Bureau of Investigation to gain access to library records. It also expanded the laws governing wiretaps and "trap and trace" phone devices to Internet and electronic communications. For an agency whose very mission embodies the right to read and privacy of information, the Act presents some very real ethical challenges. However, it is the law, and staff recommends policies that reflect obeying the law as interpreted by the City's Attorney while protecting the privacy rights of our customers within the framework of the law. Attached you will find information on the Patriot Act. I have also included a sample policy from the University of Maryland Libraries; a staff memo on procedures in dealing with a visit from the F.B.I. from the City of Riverside and a copy of Rancho Cucamonga's current policy regarding Patron Privacy. At the meeting, you will receive a draft policy for the Board to consider for the Rancho Cucamonga Public Library. Page 2 July 10, 2003 The Patriot Act's" implications for Libraries and Approval of the Library Policy in Response to Subpoenas or Search Warrants lly submitted, Deborah~yo Gl~ Library Director.