HomeMy WebLinkAbout2004/06/10 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA
VI¥IAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~ ~. ~-~OL/. ,
at ~0~ , I posted a true and correct copy of the meeting
C ' Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
~--7-O4 , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
..... ive
¥1 1 rat
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
June 10, 2004
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
Robert J. Howdyshell, Councilmember
Donald J. Kurth, M.D., Councilmember
Boardmembers
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Rebecca Guerrero, Member
Joyce Womack, Member
'-~ LIBRARY BOARD OF TRUSTEES AGENDA
JUNE 10, 2004 1
(]~UCAMONGA
11 A. CALL TO ORDER 11
1. Roll Call: Bradshaw , Guerrero ., Lo
Wimberly.__ and Womack
II .. CONSENT CALENDAR II
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: May 13 and June 3, 2004 1
i[ C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: report presented by staff.
a. Review of statistics 8
2. Budget Reports: reports presented by Deborah Clark, Library
Director.
a. Review of 2003/2004 budget. 10
b. Update on 2004/2005 Budget Study Session. Attached 20
are the tallied results from the surveys completed at the
Budget Study Session of 6/3/2004. Oral report by Library
Director Deborah Clark.
3. Adult Services Issues: Update by Robert Karatsu, Library Services
Manager. Oral report.
a. Review of Adult Tour Policy. 28
4. Children's Services Issues: Update by Renee Tobin, Senior
Librarian. Oral report.
5. Victoria Gardens Library: update on the progress of the project.
Oral report by staff.
6. Status of Library Telethon 2004. Oral report by Staff and Board.
LmRAR¥ BOARD OF TRUSTEES AGENDA
JUNE 10, 2004 2
C~o~
7. Proposed Holiday Closures for 2004/2005. Report attached. 30
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Library Board Liaison Repeals: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons to
the community.
2. Teen Member Reports. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
opportunities and challenges they have encountered while serving
as liaisons to the school and student community.
3. Next meeting date for the Library Board.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
II F. PUBLIC COMMUNICATIONS II
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
][ G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday, June
7, 2004, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
R A N C H O C U C A M O N G A
ID U 15 1~1C I~1BI~AI~Y
Staff Report
DATE: June 10, 2004
TO.' President and Members of the Board of the Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of May 13 and June 3, 2004.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and special meetings of the Board of
Library Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
f'--~R'especffully submitted, -- -
Deborah Kaye Clark
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adioumed Meeting
A. CALL TO ORDER
The regular meeting of the Library Board of Trustees was held on Thursday, May 13, 2004, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
Califomia. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Members Bradshaw, Guerrero, Lo and Womack.
Also present were: Deborah K. Clark, Library Director, Robert Karatsu, Library Services Manager,
Michelle Perera, References Services Coordinator, Renee Tobin, Senior Librarian and Vivian Garcia,
Administrative Secretary.
Representing the Student Advisory Board were Habeeba Biad, Daniel Huh and Alexis Sypek.
B. CONSENT CALENDAR
B1. Approval of Minutes: March 11 and April 8, 2004.
MOTION: Moved by Member Lo to approve the consent calendar, seconded by Member Guerrero.
Motion carried, 5-0.
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status report: oral report presented by staff.
a. Review of statistics.
Deborah Clark, Library Director, reviewed the statistics of the Library with the Board.
C2. Budget Report: report presented by Deborah Clark, Library Director.
a. Review of 2003/2004 budget.
Deborah Clark, Library Director, reviewed the budget sheets with the Library Board
Member Lo asked staff what the $189,000 figure included in the maintenance budget.
Staff will return with this information at the next meeting.
Library Board Minutes
May 13, 2004
Page 2
b. Review of proposed 2004/2005 budget.
Deborah Clark, Library Director, gave an oral report on the proposed 2004/2005 budget request with
the Library Board.
C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager.
a. Review of Adult Tour Policy
Michelle Perera, References Services Coordinator, reviewed changes on the Adult Tour Policy with
theBoard. The Policy was written and approved in 1995. Proposed changes contain cost recovery
fees. Attached are recommendations by staff.
MOTION:. Moved by Member Lo to approve the Adult Tour Policy as amended, seconded by
Member Womack. Motion carded, 5-0.
C4. Children's Services Issues: Update by Renee Tobin, Senior Librarian. Oral report.
Renee Tobin, Senior Librarian, updated the Board on the activities of the Children's Services
Department.
C5. Victoria Gardens Library, update on the progress of the project. Oral report by staff.
Robert Karatsu, Library Services Manager, presented an oral report on the Victoria Gardens Cultural
Center.
C6. Status of Library Telethon 2004. Oral report by staff and Board.
Deborah Clark, Library Director, stated that over $160,000 was raised and $95,000 was "new"
money. Wonderful work was accomplished by the school sub-connnittee.
Robert Karatsu, Library Services Manager, stated that the production of the Telethon went verywell.
Michelle Perera, References Services Coordinator, enjoyed the phone bank room. The new hosts
added great variety to the Telethon. All of the hosts did an excellent job.
Renee Tobin, Senior Librarian, stated that the Trivia Contest went well. The school sub-committee
was great. They were able to get the news out to all of the schools and helped in getting information
back to staff at the Library.
Library Board Minutes
May 13, 2004
Page 3
D. BOARD BUSINESS
D 1. Update on thc Joint Meeting between the Library Board and the Library Foundation. Oral
report by President Wimbcrly.
President Wimberly stated that the meeting went well. The Boards had the pleasure of honoring and
thanking the School Sub-committee.
D2. Library Board Liaison Reports: Oral reports by Members. This is thc opportunity for Library
Members to speak about thc opportunities and challenges they have encountered while serving as
liaisons to the community.
Member Womack stated that applications for Teen Advisory Members arc being accepted.
D3. Teen Member Reports. Oral reports by Members. This is thc opportunity for Teen Advisory
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to thc school and student community.
Daniel Huh gave an oral report on Legislative Day. He and Samantha Stinnett went to Sacramento
with the Library Director to lobby for State funds for public libraries.
Alexcia Sypek gave an oral rePort on the Career Fair on Thursday, March 18.
D4. Next meeting date for the Library Board.
MOTION: Moved by Member Bradshaw to meet on Thursday, June 3 at 6:30 p.m., seconded by
Member Guerrero. Motion carried, 5-0.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Budget 2004/2005
E2. Holiday Schedule
E3. Creation of a new policy for staff to conduct presentations at school sites - fee based.
Library Board Minutes
May 13, 2004
Page 4
F. COMMUNICATIONS FROM THE PUBLIC
Fl. Patron Stan Newman wished to address the Board on the Library's current procedure o£
handling renewal o£ materials that have been requested through the reserve process. Although
notified in writing and by phone call, Mr. Newman did not attend the Library Board meeting.
President Wimberly stated that before the Board makes any recommendations or changes they will
wait until the patron comes £orward.
G. ADJOURNMENT
MOTION: Moved by Member Womack to adjourn, seconded by Member Bradshaw. Motion
carried, 5-0. Meeting adjourned at 7:45 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Special Meeting
A. CALL TO ORDER
A special meeting of the Library Board of Trustees was held on Thursday, June 3, 2004, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamohga,
California. The meeting was called to order at 4 p.m. by President Wimberly. Present were
Members Bradshaw, Lo and Womack.
Also present were: Jack Lam, City Manager, Deborah K. Clark, Library Director, Robert Karatsu,
Library Services Manager, Michelle Perera, References Services Coordinator, Renee Tobin, Senior
Librarian, Jason Daly, Bookmobile Coordinator, Barbara Tuckerman, Circulation Clerk, Rose
Manela, Literacy Supervisor and Vivian Garcia, Administrative Secretary.
Representing the Student Advisory Board were Daniel Huh, Samantha Stinnett and Alexis Sypek.
B. ITEMS OF BUSINESS
B 1. Budget Study Session for 2004/2005.
Deborah Clark, Library Director, introduced Jack Lam, City Manager.
Member Guerrero arrived at 4:04 p.m.
Jack Lam, City Manager, stated that he had some good news to share with the Library Board. A new
donation by the Friends of the Library would be used to eliminate the need for closing the Library an
additional four (4) hours per week.
Following his announcement, Mr. Lam delivered a power point presentation to the Library Board,
describing the current economic status of California, listing cuts each department was required to
make city-wide to make up for State budget take-aways and other factors. The Library has proposed
closing Fridays and reducing the book budget as their share in the reductions.
Deborah Clark, Library Director, thanked Jack Lam for his presentation.
Deborah Clark, Library Director, went over the reductions suggested by staff for the Library Budget
2004/2005, based on the Library's Mission Statement. The Library Board adopted priorities for
service.
Library Board Minutes
June 3, 2004
Page 2
Deborah Clark, Library Director, reviewed a survey staffwas requesting the Library Board fill out.
The survey was designed to help staff identify further reductions for the Library budget, if needed.
Staff went through each item with the Library Board.
C. COMMUNICATIONS FROM THE PUBLIC
Library Foundation Member Howdyshell spoke to the Library Board thanking Jack Lam for his
informative presentation and asking how the public can be involved by using their voting power to
help.
Deborah Clark, Library Director, responded by stating that there would be a League of Cities
initiative on the November ballot to prevent further State take-aways; but that the City could not
spend public funds to publicize a voter initiative.
Library Foundation President Williams spoke to the Library Board, praising the Friends of the
Library, commending Library staff for their work and pledging the support of the Library
Foundation.
D. ADJOURNMENT
MOTION: Moved by Member Guerrero to adjourn to Thursday, June 10, seconded by Member
Womack. Motion carried, 5-0. Meeting adjourned at 5:50 p.m.
Respectfully subn3itted,
Vivian Garcia
Administrative Secretary
Approved:
7
STATISTICS May 2004 May 2003 FY 2003104 FY 2002~03
Days Open 29 29 316 320
% Change 0% -1%
Items Borrowed 62,331 66,809 704,041 716,917
Average Daily 2,149 2,304 2,228 2,240
% Change -7% -2%
Archibald Library 57,797 63,102 663,649 685,949
Average Daily 1,993 2,176 2,100 2,144
% Changed -8% -3%
Kidsmobile 4,534 3,707 40,392 31,622
% Changed 22% 28%
Patrons Registered 833 798 10,648 11,383
Average Daily 29 28 34 36
% Change 4% -6%
Information Questions 8,066 8,091 90,852 92,011
Average Daily 278 279 288 288
% Change 0% -1%
Library Visitors 35,511 41,130 402,109 378,621
Average Daily 1,225 1,418 1,272 1,183
% Change -14% 6%
Children's Programs 773 1,074 8,677 10,648
# of Sessions 30 40 290 347
Aver. Per session 26 27 30 31
% Change -28% -19%
Technology Center Visitors 1,095 1,136 11,673 11,912
% Change -4% -2%
Items Classified 1,488 2,574 18,133 20,749
% Change -42% -13%
Volunteer Hours N/A 916 6,952 7,273
% Change -4%
ADULT SERVICES
Information Questions 5,120 5,220 57,755 57,073
Average Daily 177 180 183 178
% Change -2% 1%
Programs/Classes Attendance 20 29 1091 388
# of Sessions I 1 17 22
Aver. per session 20 20 64 18
Tours/Group Visits Attendance 0 0 140 15
# of Sessions 0 0 6 1
Aver. per session 0 0 23 15
CHILDRENS SERVICES
Information Questions 2,946 2,871 33,097 34,938
Average Daily 102 99 105 109
% Change 3% -5%
Toddler Time 123 171 1,095 1,741
# of Sessions 4 10 37 76
Aver. Per session 31 17 30 23
Preschool Storytime Attendance 244 272 2,313 2,404
# of Sessions 8 8 81 80
Aver. per session 31 34 29 30
Afferschool Storytime Attendance 120 104 1,046 842
# of Sessions 4 5 40 36
Aver. per session 30 21 26 23
Family Stor,jtime Attendance 207 188 1,939 1,886
# of Sessions 9 10 79 77
Aver. per session 23 19 25 24
Outreach Storytimes 32 267 359 2,105
# of Sessions 1 3 10 36
Aver. per session 32 89 36 58
Special Events Program Attendance 0 0 1,549 1,148
# of Sessions 0 0 11 10
Aver. per session 0 0 141 115
Back to Basics Program 47 72 375 522
# of Sessions 4 4 32 32
Aver. Per session 12 18 12 16
Group Visits to Library Attendance 57 60 553 848
# of Sessions 3 3 22 35
Aver. per session 19 20 25 24
School Visits by Staff 0 0 0 0
# of Visits 0 0 0 0
I~ A N C H O C U C A M O N G A
PUBLIC LII~I~ADY
Staff Report
DATE: June 10, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2003~2004 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month.
Schedule B, titled "Balance Sheet FY 2003/2004" is a report balancing income vs.
projections for the current fiscal year to date.
Schedule C, titled "Library Expenditures "2003/2004" is an accounting of all funds
expended in the current fiscal year.
FISCAL IMPACT
None
(~os, pectfully submitted,
Schedule A
REVENUE REPORT FINES MEDIA REF
May-04 & FEES RENTALS SERV.
May 1 & 2 $672.99 $282.44 10.74
$0.00 $0.00 ;0.00
03-May $802.09 $200.8g ~0.00
04-May $880.06 $143.52 ~0.00
05-May $5g0.09 $158.g7 ~0.00
06-May $545.40 $402.37 ~3.00
07-May $242.35 $220.52 ~0.00
08-May $410.71 $191.25 }3.00
09-May
lO-May $g85.80 $204.75 $12.00
5/11/2004 - closed $636.58 $177.82 $1.85
12-May $689.29 $205.43 $0.00
13-May $792.68 $383.19 $0.00
14-May $185.08 $266.24 $0.00
May 15 & 16 $892.09 $377.61 $0.00
$0.00 $0.00 $0.00
17-May $518.05 $220.13 $6.g6
18-May $589.54 $162.75 $0.00
19-May $561.65 $215.17 $3.00
20-May $516.53 $341.39 $2.55
21-May $325.00 $240.21 $0.00
May 22 & 23 $727.29 $311.05 $0.00
$0.00 $0.00 $0.00
24-May $555.52 $188,87 $0.00
25-May $516.01 $182.43 $1.00
26-May $759,59 $188.71 $0.00
27-May $676.25 $413.55 $0.00
28-May $288.20 $383.60 $6,50
29-May $182.40 $268.22 $0.00
5/30/2004 - closed
5/31/2004 - closed
TOTALS: $12,481.04 $6,331.08 $50.60
May 2003 TOTALS $10,319.62 $7,823.38 $61.00
% CHANGE 21% -19% -17%
2003/4 Rev 2003/4 Proj:
Daily Average Fines $505.48 $337.14
Daily Average Media $215.87 $251.43
Daily Average Ref. Fees $1.53 $4.29
DAILY TQTALS $722.89 $592.86
GAIN/LOSS ON PRO J: $3,901
Schedule B
BALANCE SHEET
May
FY 2003/2004
Revenues Earned Projected Loss/Gain
Fines & Fees $139,702 $108,163 $31,539 29.2%
Media Rentals $81,343 $80,663 $680 0.8%
Technology Center Revenue $8,847 $7,333 $1,513 20.6%
Print Fees $3,417 $4,583 ($1,167) -25.5%
Information Services Fees $964 $1,375 ($411) -29.9%
Direct Loan $37,622 $0 $37,622 0.0%
Totals: $271,894 $202,1 '18 $69,776 34.5%
Balance for
Year throu.qh May $69,776
ADULT LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY TOTALS SPENT PER FUNDS % % OF
298 601 2003/2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL
5000 REGULAR SALARIES $26,730 $1,885 $1,833 $1,825 $2,039 $1,868 $3,204 $2,245 $1,936 $1,850 $2,142 $g,347 $23,175 $23,175 $3,555 87%
5010 PART TIME SALARIES $5,000 $0 $0 $0 $0 $0 $724 $592 $503 $895 $760 $675 $4,148 $4,148 $852 83%
5030 FRINGE BENEFITS $9,990 $845 $845 $845 $845 $845 $845 $845 $845 $845 $845 $845 $9,295 $9,295 $695 93%
TOTAL PERSONNEL $41,720 $2,730 $2,678 $2,670 $2,884 $2,713 $4,773 $3,68t $3,284 $3,590 $3,747 $3,867 $36,618 $36,618 $5,102 88% 83%
OPERATIONS
5100 TRAVEL & MEETINGS $750 $60 $690 8%
Literacy Meetings $44 $6 $49
Southem California Library Literacy Network Conference $0
Adult Learner Conference $11 $11
CLA Conference $0
Speaking of Reading Grant 250 $12 $37 $2,423 $257 $106 $2,835
5105 MILEAGE $150 $108 $14 $121 $121 $29 81%
5160 MEMBERSHIP DUES $t60 $t35 $45 75%
California Literacy $80 $0
SCLLN $100 $135 $135
5200 MAJNTENANCE/OPER $5,250 $742 $4,508 14%
O~fice Supplies $300 $68 $36 $103 $197 0%
Curriculum Materials $200 $11 $12 $307 $330 ($130)
Literacy Celebration $309 $309 ($309)
Speaking of Reading Grant $4,750 $415 $1,398 $27 $1,840 $2,910
5300 CONTRACT SERVICES $1,930 $1,162 $768 60%
Tutor Training $1,500 $300 $430 $730 $730 $770 49%
Literacy Pro Service Agreement $430 $432 $432 $432 ($2) 100%
TOTAL LIBRARY BUDGET $49,980 $3,162 $2,678 $3,493 $2,907 $2,725 $5,332 $5,128 $5,750 $4,617 $3,747 $3,973 $43,513 $40,000 $11,097 87%
AFTER SCHOOL LEARNING PROGRAM JUL AUG SEP OCT NOV DEC JAN FEE MAR APR MAY TOTALS SPENT PER FUNDS % % OF
Cost Center 1290603 2003~2004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 92%
1100 REGULAR SALARIES $18,170 $1,911 $531 $1,371 $1.371 $1,371 $2,056 $1,371 $1,371 $1,371 $1,525 $1,371 $15,618 $15,618 $2,552 86%
1900 FRINGE BENEFITS $6,590 $549 $549 $549 $549 $549 $549 $549 $549 $549 $549 $549 $6,041 $6,041 $549 92%
TOTAL PERSONNEL $24.760 $2.460 $1.080 $1.920 $1,920 $1.920 $2.605 $1.920 $t.920 $1.920 $2.074 $t,920 $21,659 $21.659 $3.101 87%
OPERATIONS
5100 TRAVEL & MEETINGS $250 $0 $0 $250 0%
5200 MAINTENANCEIOPER $200 $0 $t25 $75 62%
Office Supplies $200 $31 $23 $21 $50 $125
TOTAL LIBRARY BUDGET $25.210 $2,460 $1,080 $1,920 $1,950 $1.920 $2,628 $1,920 $1.920 $1,941 $2.074 $1.970 $21,784 $21,784 $3,176 86%
BOOKMOBILE SERVICES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY TOTALS SPENT PER FUNDS % % OF
Cost Center 1290604 200312004 CATEGORY REMAINING SPENT YEAR
PERSONNEL 92%
5000 REGULAR SALARIES $45,930 $5,423 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $3,518 $40,602 $40,602 $5,328 68%
5010 PART TIME SALARIES $23,000 $618 $294 $1,281 $2,086 $2,946 $2.120 $1,539 $1,973 $1,711 $1,945 $2,173 $16,686 $18,686 $4,314 81%
5030 FRINGE BENEFITS $17,450 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $1,454 $15,994 $15,994 $1,456 92%
TOTAl-PERSONNEL $86,380 $7,494 $5,266 $6,253 $7,058 $7,918 $7,092 $6,51t $6,944 $6,683 $6,917 $7,145 $75,282 $75,282 $tt,098 87%
OPERATIONS
5100 TRAVEL & MEETINGS $0 $0 $0 $0 $0 0%
5105 MILEAGE $100 $0 $0 $100 0%
5200 MAINTENANCE/OPER $6,950 $2,2tl $4,739 32%
Office Supplies $250 $43 $90 $105 $14 $50 $303 ($53) 121%
Books/Materials $2,000 $514 $492 $716 $93 $93 $1,908 $92 95%
Pdnting $0 $0 $0
5283 DEPRECIATION - COMPUTER $2,420 $0 $2,420 0%
Total for Depmica0on - Computer E; $2,420 $6 $2,420 0%
5400 TELEPHONE UTILITIES $5,500 $0 $5,500 0%
Cellular Technology $5,500 $0
TOTAL LIBRARY BUDGET $t01,350 $7,537 $5,266 $6,657 $7,550 $8,023 $7,807 $6,619 $6,994 $6,776 $6,917 $7,145 $77,493 $77,493 $2t,437 76%
FAMILIES FOR LITERACY JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY TOTALS SPENT PER FUNDS % % OF
308602 200312604 CATEGORY REMAINING SPENT yEAR
PERSONNEL 92%
5000 REGULAR SALARIES $8,910 $857 $788 $891 $668 $805 $874 $497 $805 $582 $411 $394 $7,573 $7,573 $1,337 85%
5010 PART TIME SALARIES $13,000 $0 $0 $106 $245 $442 $454 $258 $343 $744 $294 $362 $3,248 $3,248 $9,752 25%
5030 FRINGE BENEFITS $3,560 $298 $298 $298 $298 $298 $298 $298 $298 $298 $298 $298 $3,273 $3,273 $288 92%
TOTAL PERSONNEL $25,470 $t,154 $1,086 $1,295 $1,211 $1,545 $1,625 $1,052 $1,446 $1,623 $1,003 $1,053 $14,094 $14,094 $11,376 55%
OPERATIONS
5100 TRAVEL & MEETINGS $0 $0 $0 $0
Literacy Meetings $0
5200 MAINTENANCE/OPER $250 $25 $225 t0%
Office Supplies $250 $7 $18 $25 $225 0%
Families for Literacy Curriculum Mat $0 $0 $0
Books/Materials $0 $0 $0
FFL StoP/times $0 $0 $0
TOTAL LIBRARY BUDGET $25,720 $1,154 $1,086 $1,302 $1,229 $1,545 $1,625 $1,052 $1,446 $1,623 $1,003 $1,053 $14,119 $14,119 $11,601 55%
LIBRARY EXPENDITURES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY TOTALS SPENTPER FUNDS % %OF
200312004 CATEGORY REMAINING SPENT YEAR
1290601
PERSONNEL 92%
5000 REGULAR SALARIES $639,560 $45,487 $46,486 $45,552 $46,931 $48,336 $72,436 $47,924 $48,268 $48,302 $48,302 $48,268 $546,291 $546,291 $93,269 85%
5010 PART TIME SALARIES $305,000 $26.766 $86,994 $24,572 $24,671 $22,994 $34,497 $20,597 $25,635 $28,133 $26,942 $26,628 $289,429 $289,429 $15,571 95%
5030 FRINGE BENEFITS $242,740 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $20,228 $222,508 $222,508 $20,232 92%
TOTAL PERSONNEL $1,187,300 $92,481 $93,708 $90,352 $91,830 $91,558 $127,161 $88,749 $95,131 $96,663 $95,472 $95~124 $1,058,229 $1,058,229 $t29,071 89%
OPERATIONS
5100 TRAVEL & MEETINGS $2,000 $0 $379 $1,621 19%
Intemet Librarian Conference $0
Karatsu - workshop $8
Clerk - workshops $8
Pemra - Ins5~Jte $0
Meeting Supplies $30 $75 $105
Inservice Workshops $0
CLA Legislative Day $59 $59
CLA Conference $215 $215
5105 MILEAGE $5,800 $5,0'/7 $723 88%
Auto Allowance $4,800 $400 $400 $400 $400 $400 $400 $400 $400 $400 $400 $400 $4,400 $4,400 $400 92%
Reimbursement $1.000 $0 $677 $323 68%
Garcia $23 $26 $92 $54 $26 $62 $52 $48 $26 $101 $89 $597
Pages $36 $36
Cataloging Supplies $584 $160 $197 $3.410 $669 $798 $2.36'[ $815 $8,995
Children's Supplies $21 $5 $1.072 $26 $g $120 $46 $744 $2,044
Children's programs - Fhends $13 $11 $12 $36 $367 $18 $25 $23 $9 $513
Dewey Award Program $72 $72
Foundation Support $150 $190 $972 $1,313
Intedibmry Loan $10 $10
Adult Programs & Outreach $45 $69 $276 $389
Ready Set Read $201 $201
Summer Reading Program (FR) $72 $419 $39 $35 $1.092 $1,110 $2,767
Telethon $497 $497
Victoda Gardens $52 $52
Volunteer Recognition $0
Books/Materials $140.000 $86,267 $53,733 62%
Amazon Books $106 $544 $5.303 $5,954
Bookstore Rush $139 $549 $306 $404 $743 $1.224 $47 $1,450 $150 $5,012
Brodart - Childmns Books $1.269 $1,487 $76 $384 $579 $317 $2.530 $1.543 $8,185
Bmdar~ - Adult Books $20.000 $20,000
Reference Books $338 $171 $629 $26 $298 $1.983 $840 $343 $1,206 $6,134
Rental Books $19,841 $19,841
Large Pdnt Books $54 $806 $228 $175 $540 $402 $2,206
Books on Tape - Friends $2,793 $279 $45 $359 $189 $479 $59 $789 $41 $49 $5,084
Spanish Books $721 $67 $117 $905
Video $245 $232 $708 $186 $530 $282 $199 $505 $118 $141 $135 $3,279
CD's (music) $736 $625 $64 $566 $646 $726 $91 $93 $3,247
DVD's $547 $553 $306 $533 $586 $324 $474 $946 $348 $527 $130 $5,271
CD ROMS $333 $276 $207 $120 $50 $164 $1,150
Ma gazJnes/P ublications $12.000 $7,555 $210 $133 $288 $40 $7,881 $30 $7,685 $134 $23,956 $23,956 ($11,956) 200%
Bindery $1.000 $0 $0 $1,000 0%
5283 Depreciation - Computer Equ $20.2.70 $6 $0 $20,270 O%
5306 CONTRACT SERVICES $168.199 $t44.149 $24,050 86%
Encumbrance $13,500
Book Processing $24.000 $5,202 $2.173 $807 $1.061 $2,940 $441 $6,970 $16,594 $16.594 $7,406 69%
Children's Programs $3,000 $6
Galiecfion Agency $5,000 $620 $1.028 $341 $369 $652 $573 $592 $614 $6,389 $4,389 $611 88%
Dynix System Maintenance $35,000 $19,606 $269 $19,875 $19.875 $15,125 57%
Guard Service $20,000 $3.364 $3,364 $3.364 $16.636 17%
McNaughton Lease Program - Books $22,459 $22.459
Minutes $0 $50 $100 $150 $150 ($150) ~DIV/0!
OCLC $6 $45 $119 $86 $45 $55 $54 $50 $43 $496 $696 ($496) #DrV/01
Offlc Equip/Maintenance $15.000 $6 $9,468 $5,532 63%
Xerox Fund $929 $929 $929 $1,859 $1,039 $929 $929 $929 $929 $9,403
Misc. $10 $55 $65
SB. County $50.000 $4,167 $4,167 $4.167 $4,167 $4,167 $6.167 $4.167 $4,167 $4,167 $4,167 $6.167 $45.833 $65,833 $4,167 92%
Se5 Check Mairdenance $7.000 $1,050 $6.970 $8.020 $6,020 ($1,020) 115%
5400 TELEPHONE $18,000 $6.42t $9.579 4?%
General Telephone services $1,022 $817 $864 $775 $887 $849 $338 $1,244 $772 $854 $8,421
Additional services $525 $525
5402 WATER UTILITIES $3.000 $2.489 $511 83%
Water Use $758 $529 $0 $380 $6 $289 $0 $532 $2,489
5403 ELECTRIC UTILITIES $72,000 $7,832 $6.824 $2.977 $6.159 $5,122 $4.832 $6,076 $6.831 $4,624 $6.113 $51.390 $51.390 $20,610 71%
TOTAL LIBRARY BUDGET $t.668.919 $133,806 $109.885 $155,205 $112.009 $112,482 $151,799 $116,326 $121.998 $114,233 $125.363 $142.631 $1,395,735 $1,408,710 $239,939 84¥.
MBRARY BOARD OF TRUSTEES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY TOTALS SPENT PER FUNDS % %OF
Cost Center 4535 20031201M CATEGORY REMAINING SPENT YEAR
92%
OPERATIONS
3100 TRAVEL & MEETINGS $1,500 $80 $1,42{} 5%
Workshops
Lo $0
Wimbedy $0
Womack $0
Bradshaw $0
CLA Legislative Day $0
Caltac Sessions $80 $80
3956 DUES $350 $0 $0 $350 0%
Caltac $8
TOTAL LIBRARY BUDGET $1,850 $0 $8 $0 $0 $0 $0 $0 $8 $80 $0 $0 $80 $80 $1~770 4%
SERVICE PRIORITIES AND SERVICE ROLES FOR THE ARCHIBALD LIBRARY
Ranking in priority order, based on a total of ALL surveys received.
Library Service Priorities
Library Teen Audience TOTAL OF Ranking
Board of Advisory ALL
Trustees Board SURVEYS
Books and Materials Access 1 = 4 Points 1= 2 Points 1= 5 Points 1 = 11 Points
Everything from current non fiction, updated travel 2= 0 110/125 2= 1 70/75 2= 0 125/125 2= 1 305/325
materials, current business information, recent 3= 0 88% 3= 0 93% 3= 0 100% 3= 0 94%
medical information, diet trends, and best sellers, 4= 1 4= 0 4= 0 4-- 1
current magazines and newspapers. 5= 0 5= 0 5= 0 5= 0
Information Access 1= 1 Points 1= 0 Points 1= 0 Points 1= 1 Points
Provides timely, accurate, and extended levels of 2= 2 80/125 2= 0 30/75 2= 1 70/125 2= 3 180/325
information for community residents on a wide variety 3= 0 64% 3= 1 40% 3= 2 56% 3-- 3 55%
of topics and help in finding information. 4= 1 4= 1 4= 2 4-- 4
5=1 5=1 5=0 5=1
Open Access 1 = 0 Points 1 = I Points 1 = 0 Points 1 = 1 Points
Encourages all members of the public to access 2= 1 55/125 2= 1 60/75 2= 1 60/125 2= 4 175/325
library services by providing extensive open hours 3= 1 44% 3= 1 80% 3= 1 48% 3= 5 54%
during the maximum days of the week. 4= 1 4= 0 4= 2 4= 3
5=2 5=0 5=1 5=3
Technological Access 1= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Provides a large array of library services via 2= 1 65/125 2= 1 40/75 2= 2 60/125 2= 4 165/325
computer, allowing the public to access the library's 3= 2 52% 3= 1 53% 3= 0 48% 3= 3 51%
online services day or night, regardless of regular 4= 1 4= 0 4= 1 4= 2
open hours. 5= 1 5= 1 5= 2 5= 4
Service Access 1 = 0 Points 1 = 0 Points 1 = 0 Points 1 = 0 Points
Provides timely service, from answering questions 2= 1 50/125 2= 0 25/75 2= 1 60/125 2= 2 135/325
on how to find and use materials, to providing staffing 3= 2 40% 3= 0 33% 3= 2 48% 3= 4 42%
to minimize checkout lines. 4= 1 4= 2 4-- 0 4= 3
5=1 5=1 5=2 5=4
Library Role Selection
Library Ranking Teen Audience Ranking TOTAL Ranking
Board Advisory OF ALL
Board SURVEYS
Youth Library/Curriculum Support 1 = 3 Points 1 = 1 Points 1= 3 Points 1= 7 Points
Encourages children to develop an interest in 2-- 1 110/125 2= 2 65/75 2= 1 110/125 2= 4 285/325
reading and learning through programs and collections 3= 1 88% 3= 0 87% 3= 1 88% 3= 2 88%
for children from pre-readers through high school 4= 0 4= 0 4= 0 4= 0
students and their families. Materials collection 5= 0 5= 0 5-- 0 5= 0
supports curriculum needs from grades K-12. 6= 0 6= 0 6= 0 6= 0
Information Library 1= 2 Points 1= 1 Points 1 = 2 Points I= 5 Points
Provides timely, accurate, and useful basic level 2= 1 90/125 2= 1 50/75 2= 1 80/125 2= 3 220/325
information for community residents on a wide variety 3= 0 72% 3= 0 66% 3= 0 64% 3= 0 68%
of topics and help in finding information. 4= 2 4= 0 4= 1 4= 3
5=0 5=1 5=0 5=1
6=0 6=0 6=1 6=1
Independent Learning/Literacy 1= 0 Points 1= 0 Points 1= 0 'Points 1 = 0 Points
Supports individuals of all ages pursuing a 2= 1 80/125 2= 0 40/75 2= 0 50/125 2= 1 170/325
sustained program of self-improvement and 3= 4 64% 3= 2 53% 3= 2 40% 3= 8 52%
independent learning through software, collections 4= 0 4= 1 4-- 1 4= 2
and volunteer tutoring. 5= 0 5= 0 5= 2 5= 2
6=0 6=0 6=0 6=0
Technology Center/Gateway to Digital Resources 1 = 0 Points 1= 0 Points 1 = 0 Points 1= 0 Points
Everything from word processing, resume creation, 2= 1 35/125 2= 0 30/75 2= 1 40/125 2= 2 145/325
email, and Intemet training classes. 3= 0 28% 3= 1 40% 3= 1 32% 3= 2 45%
4=0 4=1 4=0 4=1
5=3 5=1 5=1 5=5
6=1 6=0 6=2 6=3
Outreach I= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Provides bookmobile service to schools to 2= 1 45/125 2= 0 15/75 2= 1 50/125 2= 2 110/325
supplement school libraries and reach children unable 3= 0 36% 3= 0 20% 3= 0 40% 3= 0 34%
to visit the public library. Delivers materials to 4= 2 4= 1 4= 2 4= 5
homebound residents. 5= 1 5= 1 5= 2 5= 4
6=1 6=1 6=0 6=2
Popular Materials Library 1= 0 Points 1= 1 Points 1= 0 Points 1= 1 Points
Videos, audio books, DVD's, CD's best sellers, and 2= 0 15/125 2= 0 25/75 2= 1 45/125 2= 1 85/325
magazines. 3-- 0 12% 3= 0 33% 3= 1 36% 3= 1 26%
4=1 4=0 4=1 4=2
5=1 5=0 5=0 5=1
6--3 6=2 6=2 6=7
SERVICE PRIORITIES AND SERVICE ROLES FOR THE ARCHIBALD LIBRARY
Ranking in priority order, based on LIBRARY BOARD surveys.
Library Service Priorities
Library Teen Audience TOTAL OF Ranking
Board of Advisory ALL
Trustees Board SURVEYS
Books and Materials Access 1 = 4 Points 1 = 2 Points 1 = 5 Points 1 = 11 Points
Everything from current non fiction, updated travel 2= 0 110/125 2= 1 70/75 2= 0 125/125 2= 1 305/325
materials, current business information, recent 3= 0 88% 3= 0 93% 3= 0 100% 3= 0 94%
medical information, diet trends, and best sellers, 4= 1 4= 0 4= 0 4= 1
current magazines and newspapers. 5= 0 5= 0 5= 0 5= 0
Information Access 1= 1 Points 1= 0 Points 1= 0 Points l= 1 Points
Provides timely, accurate, and extended levels of 2= 2 80/125 2= 0 30/75 2= 1 70/125 2= 3 180/325
information for community residents on a wide variety 3= 0 64% 3= 1 40% 3= 2 56% 3= 3 55%
of topics and help in finding information. 4= 1 4= 1 4= 2 4= 4
5=1 5=1 5=0 5=1
Technological Access 1 = 0 Points 1 = 0 Points 1 = 0 Points 1 = 0 Points
Provides a large array of library services via 2= 1 65/125 2= 1 40/75 2-- 2 60/125 2= 4 165/325
computer, allowing the public to access the library's 3= 2 52% 3= 1 53% 3= 0 48% 3= 3 51%
online services day or night, regardless of regular 4= 1 4= 0 4= 1 4= 2
open hours. 5= 1 5= 1 5= 2 5= 4
Open Access 1= 0 Points 1= 1 Points 1= 0 Points 1= 1 Points
Encourages all members of the public to access 2= 1 55/125 2= 1 60/75 2= 1 60/125 2= 4 175/325
library services by providing extensive open hours 3= 1 44% 3= 1 80% 3= 1 48% 3= 5 54%
during the maximum days of the week. 4= 1 i 4= 0 4= 2 4= 3
5=2 i5=0 5=1 5=3
Service Access 1-- 0 Points 1 = 0 Points 1= 0 Points 1 = 0 Points
Provides timely service, from answering questions 2= 1 50/125 2= 0 25/75 2= 1 60/125 2--- 2 135/325
on how to find and use materials, to providing staffing 3= 2 40% 3= 0 33% 3= 2 48% 3= 4 42%
to minimize checkout lines. 4= 1 4= 2 4= 0 4= 3
5=1 5=1 5=2 5=4
Library Role Selection
Library Ranking Teen Audience Ranking TOTAL Ranking
Board Advisory OF ALL
Board SURVEYS
Youth Library/Curriculum Support 1= 3 Points 1= 1 Points 1 = 3 Points 1= 7 Points
Encourages children to develop an interest in 2= 1 110/125 2= 2 65/75 2= 1 110/125 2= 4 285/325
reading and learning through programs and collections ~ 3= 1 88% 3= 0 87% 3= 1 88% 3= 2 88%
for children from pre-readers through high school : 4= 0 4= 0 4= 0 4= 0
students and their families. Materials collection 5= 0 5= 0 5= 0 5= 0
supports curriculum needs from grades K-12. 6= 0 6= 0 6= 0 6= 0
Information Library 1= 2 Points 1= 1 Points 1= 2 Points 1= 5 Points
Provides timely, accurate, and useful basic level 2= 1 90/125 2= 1 50/75 2= 1 80/125 2= 3 220/325
information for community residents on a wide variety 3= 0 72% 3= 0 66% 3= 0 64% 3= 0 68%
of topics and help in finding information. 4= 2 4= 0 4= 1 4= 3
5=0 5=1 5=0 5=1
6=0 6=0 6=1 6=1
Independent Learning/Literacy 1 = 0 Points 1= 0 Points 1= 0 Points 1 = 0 Points
Supports individuals of all ages pursuing a 2= 1 80/125 2= 0 40/75 2= 0 50/125 2= 1 170/325
sustained program of self-improvement and 3= 4 64% 3= 2 53% 3TM2 40% 3= 8 52%
independent learning through software, collections 4= 0 4= 1 4= 1 4= 2
and volunteer tutoring. 5= 0 5= 0 5= 2 5= 2
6=0 6=0 6=0 6=0
Outreach 1= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Provides bookmobile service to schools to 2= 1 45/125 2= 0 15/75 2= 1 50/125 2= 2 110/325
supplement school libraries and reach children unable 3= 0 36% 3= 0 20% 3= 0 40% 3= 0 34%
to visit the public library. Delivers materials to 4= 2 4= 1 4= 2 4= 5
homebound residents. 5= l 5= 1 5= 2 5= 4
6=1 6=1 6=0 6=2
Technology Center/Gateway to Digital Resources 1 = 0 Points 1= 0 Points 1= 0 Points 1-- 0 Points
Everything from word processing, resume creation, 2= 1 35/125 2= 0 30/75 2= 1 40/125 2= 2 145/325
email, and Intemet training classes. 3= 0 28% ! 3= 1 40% 3= 1 32% 3= 2 45%
4=0 4--1 4=0 4=1
5=3 5=1 5=1 5=5
6=1 6=0 6=2 6=3
Popular Materials Library 1= 0 Points 1= 1 Points I= 0 Points 1= 1 Points
Videos, audio books, DVD's, CD's best sellers, and 2= 0 15/125 2= 0 25/75 2= 1 45/125 2= 1 85/325
magazines. 3= 0 12% 3= 0 33% 3= 1 36% 3= 1 26%
4=1 4=0 4=1 4=2
5=1 5=0 5=0 5=1
6=3 6=2 6=2 6=7
SERVICE PRIORITIES AND SERVICE ROLES FOR THE ARCHIBALD LIBRARY
Ranking in priority order, based on TEEN BOARD results.
Library Service Priorities
Library Teen Audience TOTAL OF Ranking
Board of Advisory ALL
Trustees Board SURVEYS
Books and Materials Access 1= 4 Points 1= 2 Points 1 = 5 Points 1 = 11 Points
Everything from current non fiction, updated travel 2= 0 110/125 2= 1 70/75 2= 0 125/125 2= 1 305/325
materials, current business information, recent 3= 0 88% 3= 0 93% 3= 0 100% 3= 0 94%
medical information, diet trends, and best sellers, 4= 1 4= 0 4= 0 4= 1
current magazines and newspapers. 5= 0 5= 0 5= 0 5= 0
Open Access ITM 0 Points 1= 1 Points 1= 0 Points 1= 1 Points
Encourages all members of the public to access 2= 1 55/125 2= 1 60/75 2= 1 60/125 2= 4 175/325
library services by providing extensive open hours 3= 1 44% 3= 1 80% 3= 1 48% 3= 5 54%
during the maximum days of the week. 4= 1 4= 0 4= 2 4= 3
5=2 5=0 5=1 5=3
Technological Access 1 = 0 Points 1 = 0 Points 1 = 0 Points 1 = 0 Points
Provides a large array of library services via 2= 1 65/125 2= 1 40/75 2= 2 60/125 2= 4 165/325
computer, allowing the public to access the library's 3= 2 52% 3= 1 53% 3= 0 48% 3= 3 51%
online services day or night, regardless of regular 4= i 4= 0 4= 1 4= 2
open hours. 5-- 1 5= 1 5= 2 5= 4
Information Access 1 = 1 Points 1= 0 Points 1= 0 Points 1= 1 Points
Provides timely, accurate, and extended levels of 2= 2 80/125 2= 0 30/75 2= 1 70/125 2= 3 180/325
information for community residents on a wide variety 3= 0 64% 3-- 1 40% 3= 2 56% 3= 3 55%
of topics and help in finding information. 4= 1 4= 1 4= 2 4= 4
5=1 5=1 5=0 5=1
Service Access 1= 0 Points 1= 0 Points 1 = 0 Points ! = 0 Points
Provides timely service, from answering questions 2= 1 50/125 2= 0 25/75 2= 1 60/125 2= 2 135/325
on how to find and use materials, to providing staffing 3= 2 40% 3= 0 33% 3= 2 48% 3= 4 42%
to minimize checkout lines. 4= 1 4= 2 4= 0 4= 3
i 5=1 5=1 5=2 5=4
Library Role Selection
Library Ranking Teen Audience Ranking TOTAL Ranking
Board Advisory OF ALL
Board SURVEYS
Youth Library/Curriculum Support 1= 3 Points 1= 1 Points 1= 3 Points 1= 7 Points
Encourages children to develop an interest in 2= 1 110/125. 2= 2 65/75 2= 1 110/125 2= 4 285/325
reading and learning through programs and collections 3= 1 88% 3= 0 87% 3-- 1 88% 3= 2 88%
for children from pre-readers through high school 4= 0 4= 0 4= 0 4-- 0
students and their families. Materials collection 5-- 0 5= 0 5= 0 5= 0
supports curriculum needs from grades K-12. 6= 0 6-- 0 6= 0 6= 0
Information Library 1-- 2 Points 1= 1 Points 1 = 2 Points 1= 5 Points
Provides timely, accurate, and useful basic level 2-- 1 90/125 2= 1 50/75 2= 1 80/125 2= 3 220/325
information for community residents on a wide variety 3= 0 72% 3= 0 66% 3= 0 64% 3= 0 68%
of topics and help in finding information. 4= 2 4= 0 4= 1 4= 3
5=0 5=1 5=0 5=1
6=0 6=0 6=1 6=1
Independent Learning/Literacy 1= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Supports individuals of all ages pursuing a 2= 1 80/125 2= 0 40/75 2= 0 50/125 2= 1 170/325
sustained program of self-improvement and 3= 4 64% 3= 2 53% 3= 2 40% 3= 8 52%
independent learning through software, collections 4-- 0 4= 1 4= 1 4= 2
and volunteer tutoring. 5= 0 5= 0 5= 2 5= 2
6=0 6=0 6=0 6=0
Technology Center/Gateway to Digital Resources 1= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Everything from word processing, resume creation, 2= 1 35/125 2= 0 30/75 2= 1 40/125 2= 2 ~ 145/325
email, and Intemet training classes. 3= 0 28% 3= 1 40% 3= 1 32% 3= 2 45%
4=0 4=1 4=0 4=1
5=3 5=1 5=1 5=5
6=1 6=0 6=2 6=3
Popular Materials Library ! = 0 Points 1-- 1 Points 1 = 0 Points 1= 1 Points
Videos, audio books, DVD's, CD's best sellers, and 2= 0 15/125 2= 0 25/75 2= 1 45/125 2= 1 85/325
magazines. 3= 0 12°/i, 3= 0 33% 3= 1 36% 3= 1 26%
4--1 4=0 4=1 4=2
5=1 5=0 5=0 5=1
6=3 6=2 6=2 6=7
Outreach 1= 0 Points 1= 0 Points 1 = 0 Points 1= 0 Points
Provides bookmobile service to schools to 2= 1 45/125 2= 0 15/75 2= 1 50/125 2= 2 110/325
supplement school libraries and reach children unable 3= 0 36% 3= 0 20% 3= 0 40% 3= 0 34%
to visit the public library. Delivers materials to 4= 2 4= 1 4= 2 4= 5
homebound residents. 5= 1 5= 1 5= 2. 5= 4
6=1 6=1 6=0 6=2
SERVICE PRIORITIES AND SERVICE ROLES FOR THE ARCHIBALD LIBRARY
Ranking in priority order, based on AUDIENCE results.
Library Service Priorities
Library Teen Audience TOTAL OF Ranking
Board of Advisory ALL
Trustees Board SURVEYS
Books and Materials Access 1 = 4 Points l= 2 Points 1= 5 Points 1 = 11 Points
Everything from current non fiction, updated travel 2= 0 110/125 2= 1 70/75 2= 0 125/125 2= 1 305/325
materials, current business information, recent 3= 0 88% 3= 0 93% 3= 0 100% 3= 0 94%
medical information, diet trends, and best sellers, 4= 1 4= 0 4= 0 4= 1
current magazines and newspapers. 5= 0 5= 0 5= 0 5= 0
Information Access 1= 1 Points 1= 0 Points 1= 0 Points 1= 1 Points
Provides timely, accurate, and extended levels of 2= 2 80/125 2= 0 30/75 2= 1 70/125 2= 3 180/325
information for community residents on a wide variety 3= 0 64% 3= 1 40% 3= 2 56% 3= 3 55%
of topics and help in finding information. 4= 1 4= 1 4= 2 4= 4
5=1 5=1 5=0 5=1
Open Access 1= 0 Points 1= 1 Points 1 = 0 Points 1= 1 Points
Encourages all members of the public to access 2= 1 55/125 2= 1 60/75 2= 1 60/125 2= 4 175/325
library services by providing extensive open hours 3= 1 44% 3= 1 80% 3= 1 48% 3= 5 54%
during the maximum days of the week. 4= 1 4= 0 4= 2 4= 3
5=2 5=0 5=1 5=3
Technological Access 1= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Provides a large array of library services via 2= 1 65/125 2= 1 40/75 2= 2 60/125 2= 4 165/325
computer, allowing the public to access the library's 3= 2 52% 3= 1 53% 3= 0 48% 3= 3 51%
online services day or night, regardless of regular 4= 1 4= 0 4= 1 4= 2
open hours. 5= 1 5= 1 5= 2 5= 4
Service Access 1= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Provides timely service, from answering questions 2= 1 50/125 2= 0 25/75 i 2= 1 60/125 2= 2 135/325
on how to find and use materials, to providing staffing 3= 2 40% 3= 0 33% 3= 2 48% 3= 4 42%
to minimize checkout lines. 4= 1 4= 2 ] 4= 0 4= 3
5=1 5=1 ~5=2 5=4
Library Role Selection
Library Ranking Teen Audience Ranking TOTAL Ranking
Board Advisory OF ALL
Board SURVEYS
Youth Library/Curriculum Support 1= 3 Points 1= 1 Points 1 = 3 Points 1= 7 Points
Encourages children to develop an interest in 2= 1 110/125 2= 2 65/75 2= 1 110/125 2= 4 285/325
reading and learning through programs and collections 3= 1 88% 3= 0 87% 3= 1 88% 3= 2 88%
for children from pre-readers through high school 4= 0 4= 0 4= 0 4= 0
students and their families. Materials collection 5= 0 5= 0 5= 0 5= 0
supports curriculum needs from grades K-12. 6= 0 6= 0 6= 0 6= 0
Information Library 1= 2 Points 1= 1 Points 1 = 2 Points 1= 5 Points
Provides timely, accurate, and useful basic level 2= 1 90/125 2= 1 50/75 2= 1 80/125 2= 3 220/325
information for community residents on a wide variety 3= 0 72% 3= 0 66% 3= 0 64% 3= 0 68%
of topics and help in finding information. 4= 2 4-- 0 4= 1 4= 3
5=0 5=1 5=0 5=1
6=0 6=0 6=1 6=1
Independent Learning/Literacy 1= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Supports individuals of all ages pursuing a 2= 1 80/125 2= 0 40/75 2= 0 50/125 2= 1 170/325
sustained program of self-improvement and 3= 4 64¥o 3= 2 53% 3= 2 40% 3= 8 52%
independent learning through software, collections 4= 0 4= 1 4= 1 4= 2
and volunteer tutoring. 5= 0 5= 0 5= 2 5= 2
6=0 6=0 6=0 6--0
Outreach 1= 0 Points 1= 0 Points 1= 0 Points 1= 0 Points
Provides bookmobile service to schools to 2= 1 45/125 2= 0 15/75 2= 1 50/125 2= 2 110/325
supplement school libraries and reach children unable 3= 0 36% 3= 0 20% 3= 0 40% 3= 0 34%
to visit the public library. Delivers materials to 4= 2 4= 1 4= 2 4= 5
homebound residents. 5= 1 5= 1 5= 2 5= 4
6=1 6=1 6=0 6=2
Popular Materials Library 1= 0 Points 1= 1 Points 1= 0 Points 1= 1 Points
Videos, audio books, DVD's, CD's best sellers, and 2= 0 15/125 2= 0 25/75 2= 1 45/125 2= 1 85/325
magazines. 3= 0 12% 3TM0 33% 3= 1 36% 3= 1 26%
4=1 4=0 4=1 4=2
5=1 5=0 5=0 5=1
6=3 6=2 6=2 6=7
Technology Center/Gateway to Digital Resources 1= 0 Points 1= 0 Points 1 = 0 Points 1= 0 Points
Everything from word processing, resume creation, 2= 1 35/125 2= 0 30/75 2= 1 40/125 2= 2 145/325
email, and Internet training classes. 3= 0 28% 3= 1 40¥0 3= 1 32% 3= 2 45%
4=0 4=1 4=0 4=1
5=3 5=1 5=1 5=5
6=1 6=0 6=2 6=3
CITY OF RANCHO CUCAMONGA
LIBRARY TOURS FOR ADULTS POLICY
POLICY NO.:
PAGE 1 OF 2
EFFECTIVE: 1/5/95
REVISED:
APPROVED: 1/5/95
PURPOSE: The purpose of this policy is to establish guidelines for the provision of tours of the
Rancho Cucamonga Public Library for adult public and private education classes and community
groups, ensuring fair and equitable access.
PHILOSOPHY: The Library is pleased to provide tours of the facility. These tours fulfill
several purposes:
1. To assist in the instruction of how to use a library successfully.
2. To make the potential patron more aware and more comfortable with the many services
offered by their public library.
ELIGIBLE GROUPS AND HOURS OF SERVICE:
Group: Any private or public school class, or adult education class
Any organization, such as Eagle Scouts or Computer Groups
Limitations: Limited in attendance to 25 students or group members
Hours: No tours available Sundays. No tours offered from 2:30 to 6 p.m. Monday
through Thursday. Available times shall be worked out with library staff.
CONTENT:
Guided Tours - Approximately 15 minutes in length - a directional tour of the library to show
where collections are located, how to get a library card, overview of catalog, and what online
resources are available. (no fee)
Instructional Tours - Approximately 40 minutes in length - guided tour, plus, instruction in use
of online resources and reference collection. Instructional Tours must be requested at least two
weeks in advance and will be designed to group leader's request (subject matter, specific
databases, reference books, etc.). ($25 fee for up to 25 adults)
Self-guided Tours - group leaders are welcome to conduct self-guided tours through the facility,
providing them are fewer than 10 group members and there is no disruption to other patrons
using the library.
SUPERVISION: Group leader will remain with group and assist Library staffmember with
supervision.
MULTI-LANGUAGE: Tours might be available in languages other than English depending on
staff availability. Please ask at time of scheduling.
LIBRARY CARD ISSUING: If your group requests library cards be issued at the time of the
tour, official Rancho Cucamonga Public Library registration forms must be completed for each
applicant with all required signatures. Applications should be proof-read by Group leader and
submitted to the Library two weeks prior to the date of the requested tour.
SCHEDULING: All group visits must be scheduled a minimum of one week and a maximum
of three months ahead. Two weeks advance notice is required for groups over 20 and/or if
library cards are to be issued at time of visit. Twenty-four hours cancellation notice is requested.
Ifa group of more than 20 have already scheduled the library for a tour, a second request from
another class may be denied based on limited capacity and staff.
EXCEPTIONS: Exceptions to the above requirements or additional options in tours may be
granted by the Library Director or the Board of Library Trustees. Requests for such action
should be submitted in writing a minimum of 2 weeks prior to the proposed tour date requested.
R A N C H O C U C A M O N G A
PUBLIC LIBRARY
Staff Report
DATE: June 10, 2004
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF PROPOSED HOLIDAY CLOSURES FOR 2004/2005
RECOMMENDATION
That the Library Board approve adoption of schedule of holiday closures for fiscal year
2004/2005 as presented in Attachment A.
BACKGROUND/ANALYSIS
Attachment A is a list of proposed holiday closures for the Rancho Cucamonga Public
Library and is based on the following factors:
1. Use of the facility based on the past year's performance.
2. Reflection of the negotiated holidays adopted by the City of Rancho Cucamonga.
3. Attempt to save budget dollars.by closing on days targeted as "low use".
FISCAL IMPACT
"Low Use" days constitute approximately $8,000 in savings.
('~-~'pectfully submitted, ,
Liblary Director ~
RECOMMENDED LIST OF HOLIDAY CLOSURES FOR 2004/2005
CURRENT PROPOSAL LAST YEAR
JULY 4TM Close July 4, Sunday Closed July 4, Friday
(Official City Holiday) Close July 5, Monday
LABOR DAY WEEKEND
Saturday Close Sept. 4, Saturday Closed Aug. 30, Saturday
Sunday Close Sept. 5, Sunday Closed Aug. 31, Sunday
(Proposed due to low usage)
Monday Close Sept. 6, Monday Closed Sept. 1, Monday
(Official City Holiday)
VETERAN'S DAY Close Nov. 11, Thursday Closed Nov. l 1, Monday
(Official City Holiday)
THANKSGIVING Close Nov. 25, Thursday Closed Nov. 27, Thursday
(Official City Holiday)
CHRISTMAS DAY Close Dec. 25, Saturday Closed Dec. 25, Thursday
(Official City Holiday)
DAY AFTER CHRISTMAS Close Dec. 26, Sunday
(Proposed due to low usage)
NEW YEAR'S DAY Close Jan. 1, Saturday Closed Jan. 1, Thursday
(Official City Holiday)
DAY AFTER NEW YEAR'S Close Jan. 2, Sunday
(Proposed due to low usage)
MARTIN LUTHER KING Close Jan. 17, Monday Closed Jan. 19, Monday
(Official City Holiday)
PRESIDENT'S DAY Close Feb. 21, Monday Closed Feb. 16, Monday
(Official City Holiday)
EASTER SUNDAY Close March 27, Sunday Closed April 11, Sunday
(Proposed due to low usage)
MOTHER'S DAY Close May 8, Sunday Closed May 9, Sunday
(Proposed due to low usage)
MEMORIAL DAY (SUNDAY) Close May 29, Sunday Closed May 30, Sunday
(Proposed due to low usage)
MEMORIAL DAY Close May 30, Monday Closed May 31, Monday
(Official City Holiday)