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Home My WebLink About04/04/21 Spec Fdn COMMUNITY , w FOUNDATION _ o AGENDA File CITY OF RANCHO CUCAMONGA SPECIAL MEETING April 21 , 2004 Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Foundation Members Tony Mize, Chair Michael Arreguin, Member Bruce Bowne, Member Charles Buquet, Member Patricia Carlson, Secretary/Treasurer Harvey Cohen, M.D., Vice Chair Jo Dutton, Ph.D., Member Sandra Metel, Member David Parker, Member Timothy Younger, Member City Offices: (909)477-2760 v xCeo COMMUNITY FOUNDATION 2 oNGA April 21, 2004 1. Pledge of Allegiance 2. Roll Call: Michael Arreguin Jo Dutton _ Bruce Bowne Sandra Mete] Chuck Buquet Tony Mize Patricia Carlson David Parker Harvey Cohen Timothy Younger None This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per Individual. The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community 1-4 Foundation Meeting held February 10, 2004 and Regular Community Foundation Meeting held March 9, 2004. 2. Receive and file Treasurer's Report for the month of 5-8 February 2004 PAL Cash Report for the month of January 2004. jjwcao COMMUNITY FOUNDATION 3 C10AMONGA April 21, 2004 The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update on the Victoria Gardens Cultural Center Project. Oral 2. Further refinement of restructuring options for the 9-11 Community Foundation Board. 3. Report and discussion of Board Member Goals and 12-14 Objectives for the PAL Fundraising Campaign. 4. Refinement of Parameters regarding the Community 15-16 Foundation Gala. 5. Foundation Members update and discussion on solicitation 17 efforts for the Victoria Gardens Cultural Center Project. This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only Identified for the next meeting: I, Melissa Morales, Community Foundation Secretary, hereby certify a true,accurate copy of the foregoing Community Foundation special agenda was posted on April 14, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. COMMUNITY FOUNDATION MINUTES OF THE MARCH 9, 2004, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was called on Tuesday, March 9, 2004, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:10 p.m. by Vice Chair. Present were: Board Members: Bowne, Carlson, Cohen, Metel and Parker. Absent: Arreguin, Buquet, Dutton, Mize and Younger. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Marketing Manager; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ADJOURNMENT Due to lack of a quorum, the meeting was adjourned. Respectfully submitted, Melissa Morales Senior Administrative Secretary mar7n 9, 2004 1 Ung we�PPrO� COMMUNITY FOUNDATION MINUTES OF THE FEBRUARY 10, 2004, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Tuesday, February 10, 2004, the Raines Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:09 p.m. by Chair Mize. Present were: Board Members: Bowne, Buquet, Carlson, Cohen, Dutton, Metel, Parker and Mize. Absent: Arreguin, Biebrich and Younger. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. Director McArdle announced that the status of the Cultural Center Project is pending, as the bids recently received were higher than anticipated. He indicated staff was currently reviewing all possible options. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held January 13, 2004. 2. To receive and file Treasurer's Report for the month of February 2004 and PAL Cash Report for December, 2003. MOTION: Moved by Member Carlson, seconded by Member Dutton, to approve the Consent Calendar, as submitted. Motion carried: 8-3. (Absent: Arreguin, Biebrich and Younger.) E. FOUNDATION BUSINESS 1. Recommendations regarding the 2004 Community Foundation Gala was opened by Director McArdle. He referenced staff's recommendations contained in the February 10'"staff report concerning purpose of future Gala events; event format; date, location and title. Staff suggestions included: holding the event as a donor recognition program during the PAL Campaign; holding the event at the new Central Park facility in mid to late January and to title the event "Gala for the Arts." He asked for the Board's comments and suggestions. 7727ruary 7u, TM 2 Discussion by the Board addressed the adequacy of the facility used for last year's Gala; support of holding the event either late January or early February and the suggestion to include literacy in the event title. Costs for the event were briefly discussed and Director McArdle noted support by the Library Foundation to lower expenses for this year's event. Following the Board's discussion, the following action was taken: MOTION: Moved by Chairman Mize, seconded by Vice Chairman Cohen, to approve moving the Founder's Gala from the November date to an appropriate January or February date and re-market as a "Gala for the Arts and Literacy" and as a donor recognition program. Motion carried: 8-0-3. (Absent: Arreguin, Biebrich and Younger). 2. Discussion of Board Member Goals and Objectives for the PAL Fundraising Campaign and Community Foundation By-Laws and Board Structure were introduced by Chairman Mize. He distributed a matrix of possible restructuring of the Board which included an Executive Board of 5 members, PAL Cabinet Board of 3 members, Board of Directors of up to 15 members with various sub-committees reporting to that Board for arts programming,theater programming, "friends" of the Cultural Center and Library and affiliate programs for fundraising support. He asked the Members to consider the main purpose and goals that the Foundation is tasked with and asked for their comments regarding the possible restructuring. In addition, Chairman Mize distributed a draft form for Members to review and comment on regarding individual Board Member fundraising goals for 2004. Discussion by the Board ensued. Comments included support of the restructuring concept proposal and questions concerning Member accountability and responsibilities of each of the various Boards. Concern was also expressed regarding the number of meetings to be held by the Executive Board. Some Members expressed their support to continue holding regular monthly meetings. Discussion concerning the 15 member Board of Directors included suggestions to hold annual retreats and general planning meetings; promote a"peer-hierachy"type of Board rather than a heirachcy and include corporations and "spotlight"donors as members. Other discussion centered on Brown Act requirements and liabilities for the proposed new sub-committees/Boards and a Member's concern with the appointment process for membership. The issue of Board attendance at meetings and the current by-laws was also addressed concerning number of members on the Board and how often the Board would meet. Vice Chairman Cohen left the meeting at 5:58 p.m. Following their comments and questions, staff was asked to further refine the restructuring proposal including possible by-law amendments. The date of the next meeting was also discussed, and staff indicated they would be sending the 2004 fundraising goals questionnaire. No other action was taken on the matter. e ruary 10, 20M 3 3. Discussion regarding the Community Foundation By-Laws and Board Structure was discussed with Item E.2. 4. Foundation Members update on solicitation efforts for the Victoria Gardens Cultural Center Project was not held. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None G. ADJOURNMENT Chairman Mize adjourned the Regular Community Foundation Meeting. The meeting officially adjourned at 6:15 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary February 4 R A N C H O C U C A M O N G A COMMUNITY F OUNDATION DATE: MARCH 2, 2004 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-FEBRUARY 2004 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL ($587.50) $3,008.17 ($303.00) $2,117.67 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 20,560.75 0.00 0.00 20,560.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 6,100.00 2,400.00 0.00 8,500.00 WILDLAND INTERFACE FUND 24.00 0.00 0.00 24.00 JAMES CURATALO MEMORIAL FUND 4,363.00 0.00 0.00 4,363.00 OPERATING RESERVE FUND 10,000.00 0.00 (3,000.00) 7,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $44,740.32 $5,408.17 ($3,303.00) $46,845.49 RECONCILIATION Checking Account Balance 2/29/04 $42,679.60 Less Outstanding Checks 0.00 Investments-LAIF 4.165.89 BALANCE $46,845.49 10500 Civic Center Drive F.O.Box 807 Rancho Cucamonga,CA 91729 (909)477-2760 FAX (909) 477-2761 FEBRUARY 2004 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $3.17 Transfer In From The Operating Reserve Fund 3,000.00 Miscellaneous Donations 5.00 Total General Fund $3,008.17 SENIOR CENTER FUND Miscellaneous Donations $2,400.00 Total Senior Center Fund $2,400.00 TOTAL REVENUES $5,408.17 EXPENDITURES GENERALFUND Progressive Business Publication-Subscription3$ 03.00 Total General Fund $303.00 OPERATING RESERVE FUND Transfer Out To The General Fund $1000.00 Total Operating Reserve Fund $3,000.00 TOTAL EXPENDITURES $3,303.00 6 PAL CASH REPORT JANUARY 2004 Beginning Cash Balance $ 119,167.01 Deposits 1/62004 4,500.00 1/6/2004 181.00 1/6/2004 5,000.00 1/62004 5,035.00 .3 1/72004 1,050.00 1/13/2004 6,280.00 1/132004 480.00 1202004 1,733.00 24,259.00 Bank Service Fee (44.02) Less Checks #1979 (500.00) Etiwanda Gardens-Gala Deposit (500.00) Ending Cash Balance $ 142,881.99 Checking Account Balance $ 143,082.28 Less Outstanding Checks #1962 (120.00) #1986 (19.34) #1976 (60.95) (200.29) Adjusted Bank Balance $ 142,881.99 7 Bank ofAmeric—, � " _ BANK OF AMERICA, N.A. Account Numbermm�ma� P.O. BOX 27128 01 O1 101901 E# 2 CONCORD, CA 94520 Th3112003 is Statement: 01st Statement: /30/2004 Customer Service 1-800-325-4296 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION Page 1 of 2 ' DBA PAL CAMPAIGN 10500 CIVIC DR P .O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 Did you know Bank of America Direct offers a suite of services to help you gain more control over how you manage your treasury operations? Some features Include receiving and viewing your bank statements online: Call your Treasury contact today to take advantage of these treasury solutionsl NON-PROFIT CHECKING Account Summary Information Statement Period 01/01/2004 - 01/30/2004 Statement Beginning Balance 119,517.30 Number of Deposits/Credits 8 Amount of Deposits Credits 24,259.00 Number of Checks 2 Amount of Checks 650.00 Number of Other Debits 1 Amount of Other Debits Statement Ending Balance 143,082.28 Number of Enclosures 2 .00 Service Charge Deposits and Credits Date Customer Renk Reference Posted Reference Amount Description 01/06 181.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533340063355311 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004006335531104010622 01/06 4,500.00 CA VAULT DEPOSIT 152105960067959 01/06 5,000.00 CA VAULT DEPOSIT 152105960067964 01/07 5,035.00 CA VAULT DEPOSIT 406207160186528 01/08 1,050.00 CA VAULT DEPOSIT 152106260346179 01/13 6,280.00 CA VAULT DEPOSIT 152107560391896 01/14 480.00 CA VAULT DEPOSIT 152105860052162 01/21 1,733.00 CA VAULT DEPOSIT 152106060284550 Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted Reference 1978 150.00 01/14 7260228798 1979 500.00 01/09 6160103773 Dther Debits Date Customer Bank Posted Reference Amount Description Reference 01/02• 44.02 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 40027197534 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002004002719753404010227 8 R A N C H O C U C A M O N G A C O M M U NITY SERVICES Staff Report DATE: April 21, 2004 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III Py SUBJECT: FURTHER REFINEMENT OF RESTRUCTURING OPTIONS FOR THE COMMUNITY FOUNDATION BOARD RECOMMENDATION: It is recommended that the Board review and discuss further refinements of restructuring options for the Community Foundation Board. BACKGROUND/ANALYSIS: At the Board's February meeting staff presented a schematic design illustrating a possible restructure for the Community Foundation. While there was agreement in concept in the design there was discussion concerning what the roles and responsibilities of the proposed Executive Board and the Board of Directors would be. Staff has developed the attached refinement of the restructuring possibly for further discussion and review by the Board. Res tfully ed, Kevin cArdle Community Services Director Attachment 1.ICOMMSERVICouncilBBoardslCommunityFoundationlStal(Reports120041BoardStructure4.21.04.doc 9 DETAIL OF COMMUNITY FOUNDATIONRESTRUCTURING o COMMUNITY FOUNDATION Board olDirectors (Maximum 30 Members) Duties and Responsibilities: ♦ Primary Responsibility is fundraising for the Community Foundation. ♦ Meets Tri-Annually(February,June and October). Two Meetings per year(February and October)will be business oriented, event planning and art trends research and development with a possible reception/social component. ➢ One Meeting per year(June)will be an annual local workshop including long range planning,goal setting,election of officers,and budget adoption. ♦ Approves Annual Budget. ♦ Establishes Annual Goals and Objectives. ♦ Establishes Gala Goals and Vision. ♦ Expands Knowledge of Trends in Art,Theatre and Fundraising. ♦ Approves Requests for Affiliate Status. ♦ Approves Grant Requests. ♦ Discusses Board Member solicitation goals and efforts. ♦ Board Members to serve on one of the three Executive Committees. Executive Committee (5 Members,including Chair,Vice-Chair and 3 Committee Chairs). PAL Camaaien Cabinet (President and 2 Members) Committee Chairs: a Meets monthly with Library ♦ Finance Committee(Budget Oversight,Fund Investment Policies,etc.). Foundation peers to coordinate ♦ Fund Development Committee(Prospects,Pledges,Dollars-In,Grants). PAL Campaign ♦ Membership/Nominating Committee(Recruitment,Retention,Peer Supportimotivation). Duties and Responsibilities: ♦ Meets Quarterly(March,June,September and December). ♦ Approves Executive Meeting Minutes. a Conducts in-depth discussion regarding Finance,Fund Development, Membership/Nominating Committee Activities. ♦ Approves Grant Applications. ♦ Makes recommendations to Community Foundation Board of Directors regarding Finance,Fund Development and Membership/Nominating Committees. I.ICOMMSERVICouncil&BoardslCommunityFmndationUdministrationlResuucturing2.doc ' COMMUNITYFOUNDATIONRESTRUCTURING POSSIBILITY (See attached diagram for detailed description ofduties and responsibilities for Board of Directors,Executive Committee and PAL Campaign Cabinet.) COMMUNITY FOUNDATION Board ofDirectors (Maximum 30 Members) ♦ Meets tri-annually to share fundraising efforts,set fundraising goals,celebrate fundraising successes,update on Board Member solicitation goals/efforts and expand knowledge of trends in arts,theater and fundraising. Executive Committee PAL Campaign Cabinet (5 Members,including Chair,Vice- (President and 2 Members) Chair and 3 Committee Chairs) ♦ Meets monthly with Library Foundation business and ♦ Meets quarterly tmanage Foundation peers to coordinate coordinate fundraising efforts. PAL Campaign. Arts Program Input I.E.Arts Affiliate Program ♦ Representatives of undraising Support Regional Arts Organizations. Affiliate Organization Fundraising Support Playhouse Members (Future) ♦ Individuals making annual donations to Playhouse program fund and receiving designated benefits. RC Community Theater Program Board F* F riends of the Cultural Center (Future) (Future) ♦ Leadership and Fundraising group for house Friends and Volunteers Community Theater Program nds of the Li I:ICOMMSER 1'ICouncif&Boordsl CommunityFoundafionLl dminisfralion I Reslrucluring.doc R A N C H O C U C A M O N G A COMMUNITY 8 EPVICES Staff Report DATE: April 21, 2004 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: REPORT AND DISCUSSION OF BOARD MEMBER GOALS AND OBJECTIVES FOR THE PAL FUNDRAISING CAMPAIGN In February's agenda packet a staff report and survey tool was agendized for discussion and completion by Boardmembers. The survey form was intended to help Boardmembers evaluate and determine individual fundraising goals and objectives for the upcoming year relative to the PAL Campaign and the Foundation as a whole. For those Boardmembers who were not at our February and/or March Board meeting, a re-cap of the Board's discussion and a request to complete the attached survey form was e-mailed the evening of the Board meeting. To date, we have received completed surveys from 7 Boardmembers. Staff has compiled their information into the attached document for review and discussion by the full Board of Directors at their March meeting. Boardmembers who have not yet completed/returned their surveys are encouraged to do so within the next week and bring them with them to the April meeting. Staff is in the progress of consolidating the existing large donor prospect list into a "top 25 prospect list". This will help focus Boardmember efforts on potential donors. This list will be reviewed at the meeting. Goal setting is very important for the continued success of the PAL Campaign and the Community Foundation as a whole. We feel that the process of setting goals and objectives by the Boardmembers will help individual members re-commit to the process and will help them track their continued successes. We trust that you will make every effort to.attend this important meeting and participate in our continued discussion on goal setting. Y d, Kevin Community Services Director 12 Rancho Cucamonga Community Foundation Fundraising Goals for 2004 1. I will make the following minimum number of"New Donor ASKS" each month, not including December. (Suggested minimum average#of ASKS =4 per month X 11 months or 44 per year) 22 New ASKS per month 2. 1 will obtain the following number of actual "New PLEDGES" for 2004. • Individual Appeals Theater Seats @$250/each 29# Seats = $7,250 (Suggested average = 10 seats/year) Donor Bricks @$150/each 65#Bricks = $9,750 (Suggested average = 20 Bricks/year) Library Stacks @ $1,500/each 3 # Stacks = $4,500 Library Tables @$500/each 8#Tables = $4,000 • Spotlight Donors Large Donors $25,000 and up 6 Pledges = $150,000 Medium Donors$5,000 - $25,000 17 Pledges= $110,000 TOTAL = $285,500 3. I will also accomplish the following Goal(s) to help raise funds for the PAL Campaign in 2004: ♦ Will go on calls/asks. Will attend outreach events to promote/explain PAL. ♦ Will complete current list of Foundation proposals (4 total). ♦ Will follow-up with Foundations, as appropriate, as to status of submitted proposals. ♦ Will work with Staff and Boardmembers to approach new Foundations(i.e. Gary Anderson Foundation). ♦ Will send out information regarding PAL Campaign to clients having on-going activity in greater Rancho Cucamonga area. ♦ Will continue working with Bucks for Books Campaign. ♦ Will make myself available any Boardmember to assist in a call/ask. Last punted 4/1512004 11:21 AM - 13 Rancho Cucamonga Community Foundation Page 2 Fundraising Goals for 1004 ♦ Will help with grant writing process or assist Staff in any function regarding Campaign. ♦ Speak to other colleagues and facilities. 4. I would like to suggest the following Goal(s) for the Foundation-at-large to maximize our fund raising efforts in 2004: ♦ Expand Board with less meetings. ♦ Complete the "active" prospect list. ♦ Review all proposals and begin cultivating 2nd &P level prospects. ♦ Set a fundraising goal for 2004 (and a goal for remainder of Campaign). ♦ Continue to develop and expand current Board of Directors ♦ Periodic review of initial fundraising goals and amount raised/pledged to date at Board meetings. (Amount should include Library Foundation efforts to have overall perspective of campaign drive). ♦ Have other recognition meetings for donors in addition to Gala, such as informal luncheon to bring Board &donors together to network. Above results are a compilation of 7 returned survey forms from Boardmembers Board Member I:ICOMMSERVICouncil&BoardslCommunityFoundationlFundDevelopmentPlanVndividual Fundraisingfor plotlecdoc Last printed 4/15/2004 11:21 AM 14 R A N C H O C U C A M O N G A COMMUNITY SERVICER Staff Report DATE: April 21, 2004 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III Pr SUBJECT: REFINEMENT OF PARAMETERS REGARDING THE COMMUNITY FOUNDATION GALA RECOMMENDATION: Staff recommends that the Community Foundation adopt the following refinements concerning the restructuring of Community Foundation's Gala. BACKGROUND/ANALYSIS: The purpose of this staff report is to refine the parameters of the Community Foundation's Gala. Purpose: ■ Donor recognition. During the timeframe of the PAL Campaign this event would not a fundraising event other than possibly recruiting a few Gala specific sponsors to help support Gala associated costs. The event would redefine its purpose after the completion of the PAL Campaign to include both donor recognition and fundraising. ■ Announcement of the theatre company for the Cultural Center and on an annual basis, once the Cultural Center opens, a premiere announcement of the theatre program season. Format: ■ A pre-dinner reception followed by a sit down dinner and culminating with a theatrical/musical/comedy performance. A proposal and cost estimate for the entertainment component for the upcoming Gala will be presented at our April meeting. Date: • The fourth Saturday in January --- January 22, 2005. This date would be more in line with an annual announcement of the theatre's production 15 Rancho Cucamonga Community Foundation Refinement of Parameters of the 2005 Community Foundation Gala Page 2 calendar for the upcoming year. In addition, it is anticipated that a theatre company may be on-line to announce by January 2005. Location: ■ 2005 - Central Park. Event Title: ■ Gala for the Arts. ■ During the timeframe of the PAL Campaign staff would recommend adding a tag line to the event title of Promoting Arts and Literacy. It is staffs recommendation not to add the word 'literacy' to the on-going event title because once the PAL Campaign is completed the Foundation will return its focus to the arts and the library will return to their major focus of books and literacy. In addition, at the time the Foundations underwent their strategic planning process it was decided that the two Foundations would each keep their unique signature fundraising events; the Library Foundation - the Telethon and Community Foundation —the Gala. Resp tfully submitted, Kevin McArdle Community Services Director 1:ICOMMSERVICounoDBBoardslCommundyFoundationlStafl Reports1200412004 GalaFinalRecommendations.4.21.04.doc 16 R A N C H O C U C A M O N G A C ON M U N IT Y SERV I C E & , Staff Report DATE: April 21, 2004 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: FOUNDATION MEMBERS UPDATE AND DISCUSSION ON SOLICITATION EFFORTS FOR THE CULTURAL CENTER PROJECT This item is included on the Community Foundation's monthly agenda to facilitate discussion regarding the status of individual Boardmember's solicitation efforts for the Cultural Center project. Boardmembers are reminded to use the communication sheets as a tool of keeping track of each of their prospects and as a means of notifying staff of progress made to date on each of their major donors. Respec ully submitted, Kevin Ardle Community Services Director I:ICOMMSERVICouncii&BoardslCommunityFoundationlStaff Reports120041UpdateonSolicitationEflort4.21.04.doc 17