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Home My WebLink About04/07/12 Spec Jt Fdn i JOINT SPECIAL MEETING OF THE COMMUNITY FOUNDATION and o LIBRARY FOUNDATION o - AGENDA CITY OF RANCHO CUCAMONGA SPECIAL MEETING 6:00 p.m. July 12, 2004 Rancho Cucamonga Senior Center 9791 Arrow Route Rancho Cucamonga, CA Community Foundation Members Tony Mize, Chair Chuck Buquet, Member Harvey Cohen, M.D., Vice Chair Jo Dutton, Ph.D., Member Michael Arreguin, Member Sandra Metel, Member Patricia Carlson, Secretary David Parker, Member Darren Vilardo, Member Library Foundation Members Paul Williams, President Ruth Leal, Member Rebecca Davies, Vice President Paula Pachon, Member Teresa A. Akahoshi, Member Ron Sakala, Member Stefan! D. Carrasco, Member Anne L. Viricel, Member Gino L. Fllippi, Member Ravenel Wimberly, Member Frances Howdyshell, Member City Offices: (909)477-2760 Library Offices: (909) 477-2720 SPECIAL JOINT MEETING OF THE COMMUNITY FOUNDATION AND 1 LIBRARY FOUNDATION 14040, July 12, 2004 A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call: Community Foundation Michael Arreguin _ Jo Dutton Chuck Buquet Sandra Metel Patricia Carlson Tony Mize Harvey Cohen David Parker Darren Vilardo Library Foundation Teresa Akahoshi Paula Pachon Stefani Carrasco Ron Sakala Rebecca Davies Anne Viricel Gino Filippi Paul Williams Frances Howdyshell _ Ravenel Wimberly Ruth Leal B. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Community and Library Foundations. State law prohibits the Foundations from addressing any issue not previously included on the Agenda. The Foundations may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. FOUNDATION BUSINESS 1. Update on the Victoria Gardens Cultural Center Project. Oral 2. Approval of Promoting Arts and Literacy (PAL) Campaign 1-2 Budget for Fiscal Year 2004-2005. 3. Approval of updated donor Recognition Program for the 3-5 Cultural Center. 4. General discussion and idea sharing regarding potential PAL 6 donor prospects. D. ADJOURNMENT I, Melissa Morales, Senior Administrative Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation and Library Foundation agenda was posted on July 8,2004,seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. R A N C H O C U C A M O N G A C O M M U N IT Y S ED V I C E S Staff Report DATE: July 12, 2004 TO: Rancho Cucamonga Community Foundation Rancho Cucamonga Public Library Foundation FROM: Kevin McArdle, Community Services Director Deborah Kaye Clark, Library Director BY: Paula Pachon, Management Analyst II I SUBJECT. APPROVAL OF PROMOTING ARTS AND LITERACY (PAL) CAMPAIGN BUDGET FOR FISCAL YEAR 2004-2005 RECOMMENDATION: It is recommended that the Rancho Cucamonga Community Foundation and the Rancho Cucamonga Public Library Foundation review and approve the proposed Promoting Arts and Literacy (PAL) Campaign budget for fiscal year 2004-2005. BACKGROUND/ANALYSIS: Last April the Community Foundation and the Library Foundation adopted a Fund Development Plan for the Rancho Cucamonga Cultural Center project. As a part of that plan a 13-month budget (May 2003-June 2004) was prepared and adopted by both Boards for the PAL Campaign. With the start of the 2004-2005 fiscal year it is time for the Community and Library Foundations to adopt a new operating budget for PAL. The attached budget reflects a 12-month budget for anticipated expenditures and revenues for the Campaign. Staff recommends that both Boards review and adopt the proposed Promoting Arts and Literacy (PAL) Campaign budget for fiscal year 2004-2005. Since Kevin Ardle Deborah Kaye ar Community Services Director Library Director Attachment I:ICOMMSERVICouncii&BoardslCommunilyFoundationIStaif Reports120041PALBudget.7.12.04.doc Promoting Arts and Literacy (PAL) Campaign Operating Budget Fiscal Year 200412005 2004/2005 Projected Revenue New PAL Contributions $ 378,171 (based upon annual percentage of total fundraising goal of$3 million) PAL Pledge Payments $1,243,460 (based upon anticipated payment schedule of pledges made to date) Gala (New Donor Prospecting & Donor Recognition) $ 42,750 Bucks for Books Campaign (Direct Mail Appeal) $ 30,000 Winery Event (Holiday PAL Appeal) $ 4,000 Sam Maloof Partnership (Partnership Fundraiser with Maloof Foundation) $ 10,000 Total Projected Revenue: $1,708,381 2004/2005 Projected Expenses Administrative Costs $ 5,000 (duplicating, hospitality, travel) Gala $ 38,240 Bucks for Books Campaign $ 12,000 Winery Event $ 1,000 Sam Maloof Partnership Event $ 1,000 Marketing $ 3,500 Total Projected Expenses: $ 60,740 Projected 2004/1005 Net Gain $1,647,641 I:ICOMMSERVNCounclt&BoarEstCommunityFoundatlontSbR RaportsUD04UointLib.CommFnoMtpa\PAL04.05Buopat.7.71.04.doc •/n/ R A N C H O C U C A M O N G A COMMUNITY 8ERVICE8 Staff Report DATE: July 12, 2004 TO: Rancho Cucamonga Community Foundation Rancho Cucamonga Public Library Foundation FROM: Kevin McArdle, Community Services Director Deborah Kaye Clark, Library Director (�Y BY: Paula Pachon, Management Analyst III r SUBJECT: APPROVAL OF UPDATED MAJOR DONOR OPPORTUNITIES LIST FOR THE CULTURAL CENTER RECOMMENDATION: It is recommended that the Rancho Cucamonga Community Foundation and the Rancho Cucamonga Public Library Foundation approved an updated major donor opportunities list for the Cultural Center. BACKGROUND/ANALYSIS: Over the past year, businesses and community members have sponsored a number of major recognition opportunities for the Cultural Center. In order to ensure that a variety of recognition opportunities exist to carry the PAL Campaign through 2006, staff is recommending modifications and additions to our original list of donor recognitions opportunities. Deletions to the original list are noted in light blue stfikethreugh and additions are noted in bold blue type. Staff recommends that the Foundation Boards of Directors review the proposed recommendations, making modifications if necessary and adopting an updated major donor opportunities list for the Cultural Center. Respe tf y submitted, 1 it CEJ Kevin Mc rdle Deborah Kaye C ark Community Services Director Library Directo 1.ICOMMSERNC uncd& ardslCommu lyFoundaton Sfafl Repods12000UoWLib,CommFndMtgslRevised.DowRecognbonPmgmm.7.12.04.doc n7 Building Rancho Cucamonga Imagination Cultural Center Donor Recognition Program (Adopted: 4/24/03;Revised: October 1,2003 and January 21,2004) • Major Recognition Opportunities Donors in this category enjoy their name actually incorporated into the name of the identified facility and a photograph with biography inside the facility noting their generous presentation of the space. (e.g. The Jones Family Library) Minimum Gift Name o Playhouse Theater $1,000,000 Lewis Family Playhouse o Library's $1,000,000 o Celebration Hall $1,000,000 o Children's Story Room $ 500,000 o Imagination Tower $ 500,000 o Imagination Courtyard $ 500,000 o Playhouse Lobby $ 500,000 Paul Biane Playhouse Lobby o Children's Library $ 100,000 Caryn DiOrio Children's Library Library Reading Room $ 50,000 Rotary Reading Room Donors in this category are recognized with a special plaque at the entrance to the identified facility and a photograph with biography inside the facility noting their generous presentation of the space. (e.g. The Imagination Tower...presented by the Jones Company) Minimum Gift Plaque o Crossroads Rotunda $ 250,000 o Celebration Hall Lobby $ 100,000 Dutton Family o Library Young Adult Center $ 75,000 o Library Technology Center $ 75,000 George and Audrey Voigt o Arbor Court $ 75,000 Dr. Jacob and Sandra Temer o Library Popular Materials Market $ 50,000 o "Back to Basics" Learning Center $ 50,000 o Playhouse Rehearsal Room $ 50,000 o Playhouse Grand Stairs $ 50,000 o Bookstore & Gift Shop $ 50,000 Friends of the Library a Playhouse Rehearsal Reem $ ?moo o Library Homework Center $ 25,000 WLC/Pitassi Architects o Playhouse Concession $ 25,000 SoCal Housing o Playhouse Box Office $ 25,000 A Building Rancho Cucamonga Imagination Cultural Center I.R.Cbc ..W Donor Recognition Program Possible New Items: o Playhouse Stage $ 200,000 o Library Tree of Knowledge $ 100,000^ o Children's Library Carousel $ 100,000^ o Playhouse Tree of Light $ 50,000^ Symbol Legend: * Preferred Naming Rights: IndividualfFamily naming opportunity rather than product i.e., The James Family Library; not Mission Foods Library Construction Fundraising—Donation covers cost to construct item. Items for discussion at July 12, 2004 Joint Meeting with Community and Library Foundations. R A N C H O C U C A M O N G A C O M M U N I T Y 8 E R V I C E 8 Staff Report DATE: July 12, 2004 TO: Rancho Cucamonga Community Foundation Rancho Cucamonga Public Library Foundation FROM: Kevin McArdle, Community Services Director Deborah Kaye Clark, Library Director BY: Paula Pachon, Management Analyst III SUBJECT: GENERAL DISCUSSION AND IDEA SHARING REGARDING POTENTIAL PAL DONOR PROSPECTS This item is included on the agenda of the joint meeting between the Rancho Cucamonga Community Foundation and Rancho Cucamonga Public Library Foundation to facilitate discussion and idea sharing regarding potential donor prospects for Promoting Arts and Literacy (PAL) Campaign. RYV illy submitt , Kev4Deborahaye I rk0 Community Services Director ector I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reporisl2004UointLib.CommFndMtgslDonorPraspects.doc V