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HomeMy WebLinkAbout04-314 - Resolutions RESOLUTION NO. 04-314 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City Administration records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS, said City records have met their useful life and are no longer required for public or private purposes; and WHEREAS, destruction of said records is necessary to conserve storage space, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for destruction by the City Attorney. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. Please see the following page for formal adoption,certification and signatures Resolution No. 04-314 Page 2 of 4 PASSED, APPROVED, AND ADOPTED this 201h day of October 2004. AYES: Alexander, Gutierrez, Kurth, Howdyshell, Williams NOES: None ABSENT: None ABSTAINED: None William J. exander, Mayor ATTEST: Debra J. Itr, CMC, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 20`h day of October 2004. Executed this 21 s`day of October 2004, at Rancho Cucamonga, California. zkal -1 'Debra J. Adkwg, CMC, City Clerk Resolution No. 04-314 Page 3 of 4 Resolution No. 04-*** Page 3 r=xlti�bS� R C I of a) CITY OF RANCHO CUCAMONGA _ Approval and Authorization To Destroy Paper Records and/or Documents Department:��f1.41✓ Rs Ore-, Requestor: —SNA- <b-Sbl£aiA- I have inspected the following records/documents and recommend/request that they br.destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Records/ Record Title Code from Records Retention Documents(Mo/Yr) Schedule when applicable) / ry7CKiN� G�1T/1'�/CrNS l/��a -� l2(a�'sl Department Approval ttorney Appro al f required)/ 8� /D Signature batc Signature Date Council Approval Date(if required) Destroyed by: Signature Date Resolution No. 04-314 Page 4of4 Resolution No. 04-*** Page 4 CITY OF RANCHO CUCAMONGA _ Approval and Authorization To Destroy Paper Records and/or Documents Department c,rNK GfXME Requestor Zl"IVAA /�L�DCE4✓/� I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Records/ Record Title Code from Records Retention Dpcuments(Mo/Yr) - Schedule when applicable) /3ora, r Department Approval Ci Attorney Appr al(if required) Signatu Date Vignature ate Council Approval Date(if required) Destroyed by: Signature Date