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HomeMy WebLinkAbout2004/12/15 - Minutes December 15, 2004 CITY OF RANCHO CUCAMONGA CITY COUNCIL MINUTES Reqular Meetinq A regu!ar meeting of the Rancho Cucamonga City Council was held on Wednesday, December 15, 2004, in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor William J. Alexander called the meeting to order at 7:16 p.m. Present were Councilmembers: Rex Gutierrez, L. Dennis Michael, Sam Spagnolo, Diane Williams and Mayor William J. Alexander. Also present were: Jack Lam, City Manager; Pamela Easter, Deputy City Manager; William Curley, Deputy City Attorney; Linda D. Daniels, Redevelopment Director; Lynda Thompson, Assistant RDA Analyst; Jim Frost, City Treasurer; Larry Temple, Administrative Services Director; Lorraine Phony, Information Systems Analyst; Shelly Munson, Information Systems Specialist; Joe O'Neil, City Engineer; Brad'Buller, City Planner; Larry Henderson, Principal Planner; Doug Fenn, Associate Planner; Kevin McArdle, Community Services Director; Dave Moore, Recreation Superintendent; Paula Pachon, Management Analyst III; Deborah Clark, L~brary D~rector; Captain Pete Ortiz, Rancho Cucamonga Police Dep~rtment; Chief Peter Bryan, Rancho Cucamonga Fire Protection District; Michelle Dawson, Management Analyst III; Kimberly Thomas, Management Analyst II; Kathy Scott, Deputy City Clerk; and Debra J. Adams, City Clerk. It B. ANNOUNCEMENTS/PRESENTATIONS I B1. Presentation of the James S. Thalman Memorial Public Service Award to Mayor Pro Tem Diane Williams Nancy Cisneros, Regional Representative of the League of California Cities, presented a plaque to Mayor Pro Tern Williams and stated she is very deserving of this special recognition. Il c. PUBLIC COMMUNICATIONS I Ct. John Lyons asked everybody to support our troops and to shop Rancho Cucamonga. He talked about the potholes on Rochester because of a water line that is going in. He felt they could be easily fixed, which would make the street a lot better. He added that Milliken is also torn up and did not feel all of the north/south streets should be under construction at one time. Mayor Alexander stated he should talk to the City Engineer about this. Mr. Lyons stated one of the Planning Commissioners has asked that he and Rancho Recall stop talking at the City Council meetings and threatened that if they did not, he would bring people to the Council meeting to talk about the Mayor's personal life. He stated he does have the right to speak at the meetings and felt it was inappropriate for this Planning Commissioner to be talking like this. C2. Gwyn Frost invited everyone to the ground breaking at the Sacred Heart Catholic Church and also gave a little history about the church. She stated the church started 51 years ago. She added the ceremony will be held on January 2, 2005 at 1:00 p.m. City Council Minutes December 15, 2004 Page 2 C3. Dr. Ben Gbenoba from the Terra Vista area spoke about commemial solicitation and the distribution of hand bills in neighborhoods. He stated he has previously talked to the Mayor and his office about this and was given information about the regulations. He stated he was disappointed in the information and felt there should be better regulations. He asked that the Council consider an action for more strict regulations and asked that this come back on the next agenda. C4. Leslie Grimes stated she volunteers for a Foundation that helps children with disabilities. She invited everyone to the a fundraising event they would be having at the Toys R Us in Fontana and invited anyone to help them wrap gifts in order to get donations. She stated the event is Saturday and Sunday at 10:00 a.m. and encouraged everyone to donate their time. C5. Melanie Ingram wished everyone a Merry Christmas and a Happy New Year and also a Happy Hanukah. She wanted to comment on John Lyon's previous comments about the Planning Commissioner who was talking to him about speaking at the Council meeting. She stated there are always going to be things that come up that are not positive to some people. She felt this Planning Commissioner should be talked to so that he knows things are net done this way. D. COUNCIL COMMUNICATIONS D1. Councilmember Michael invited all the residents in the community to go see a movie this weekend at the new AMC Theaters in the Victoria Gardens Mall. He commented that all of the great projects that the RDA mentioned in an earlier report have all happened because of the staff. D2. Councilmember Williams stated she echoed the comments about the new theaters. She commented on the Library event from a couple weeks ago that was held at the Filippi Winery for the PAl_ Campaign. She stated it was a wonderful event and very successful. She thanked the Filippi Winery for assisting with this event. She also thanked Target for assisting the Rotary Club with a project to help underprivileged children purchase gifts. She hoped everyone would have a safe holiday season. D3. Councilmember Spagnolo commented on the Spark of Love Program and how rewarding it is. He commented that the 15 year and older children are the most difficult to get gifts for. He mentioned Operation Christmas for our troops whereby CD's and DVD's are sent overseas. He added that people can contact Senator Bob Dutton at 445-3688 or Senator Soto at 984-7741 if they want to assist with this program. He wished everyone a Merry Christmas and a safe holiday. D4. Councilmember Gutierrez wished everyone happy holidays and stated it is a good time to.be grateful for what we have. He stated he tried to promote Rancho Cucamonga while he was in New York City last weekend. He also talked about the Heisman Trophy presentation that he got to see and be part of the celebration. He stated he is aware of the problems on Rochester that John Lyons talked about. He stated he also thought this was a water district project, but that he would look into this. He thanked Ben Anderson, local business owner, for paying for treatments for an individual with cancer. He stated David Lewis had helped with the blankets for the seniors and paid for a walking apparatus for someone. He continued to talk other people/businesses in the community that have helped those less fortunate. He asked people not to forget the Ultra Star Theaters even though the AMC Theaters are now open. D5. Mayor Alexander asked that the solicitation item come back at the next meeting and asked Joe O'Neil to comment on the Rochester Street problems. Joe O'Neil, City Engineer, thought the work being done on Rochester is being done by Cucamonga Valley Water District (CVWD) and that the City is trying to stay on top of them. Mayor Alexander asked for an update on this matter at the next meeting. Mayor Alexander stated Central School is providing Christmas cards to people as a project. He added he would like to talk about an ordinance for the inspection and operation of restaurants at the next meeting. He congratulated City Council Minutes December 15, 2004 Page 3 Councilmember Williams for the award she received and stated she did a lot of work on the Proposition .. lA issue. He also wished everyone a happy holiday season. He also commented that George Ellington had passed away and that he wanted to mention this because he is worth remembering. Councilmember Williams asked that an item be added under Council Business per a letter received from the County regarding candidate materials for the City Selection Committee. MOTION: Moved by Williams, seconded by Michael to add the item as J4 (Council Business). Motion carried unanimously 5-0. ]l E. CONSENT CALENDAR I El. Approval of Warrants, Register 11/18/04 through 12/7/2004 and Payroll ending 12/7/04, for the total amount of $5,798,561.19. E2. Approve to receive and file current Investment Schedule as of November 30, 2004. E3. Approval to authorize the advertising of the "Notice Inviting Bids" for the Construction of the Banyan Community Trail from Sapphire Street to the West City Limit, to be funded from Acct. No. 11103035650/1463110 (Beautification). RESOLUTION NO. 04-364 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF THE BANYAN COMMUNITY TRAIL FROM SAPPHIRE STREET TO THE WEST CITY LIMIT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS E4. Approval to authorize the advertising of the "Notice Inviting Bids" for the Construction of the Hermosa Avenue Street Widening and Pavement Rehabilitation from Highland Avenue to Banyan Street, to be funded from Acct. No. 11763035650/1299176 (Measure I). RESOLUTION NO. 04-365 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF HERMOSA AVENUE STREET WIDENING AND PAVEMENT REHABILITATION FROM HIGHLAND AVENUE TO BANYAN STREET IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS E5. Approval to release funds associated with Development Agreement (CO 03-126) for reimbursement of the construction of Day Creek Boulevard (south of Foothill Boulevard to the westerly property line of the Day Creek Flood Control Channel), and approval of an appropriation of $1,322,000 to Acct. No. 11243035650/1026124-0 from the transportation Development (Fund 124) Fund balance. E6. Approval of a change order in an amount of $193,317 for the installation of fiber conduits and manholes along Rochester Avenue and Foothill Boulevard; approval to increase the award to the Pouk & Steinle Contract (CO 03-103) by an amount of $193,317; approval to appropriate $212,649 (increased contract award amount of $193,317 plus a 10% contingency in the amount of $19,332) to Acct. No. 17053035650/1382705-0 from Fund 705 Fund Balance, and authorization to reimburse Fund 705 from Fund 612 (Community Facilities District 2001-01) and Fund 614 (Community Facilities District 2003-01 City Council Minutes December 15, 2004 Page 4 fund balance for all CFD related fiber systems costs, such reimbursement to be made following the completion of all work and upon demand for payment. ET. Approve a single source vendor and total vendor expenditures for the purchase of Ready Mix Concrete, Rock and Sand from S & K Concrete in the amount not to exceed $70,000 for fiscal year 2004- 2005 with an option to renew for additional one year periods upon review and confirmation of pricing and mutual consent, to be funded from 1001316-5200. E8. A~3proval of Resolution of support by the City Council and Acting as the governing body of the City of Rancho Cucamonga and the Rancho Cucamonga Fire Protection District supporting the request by the County of San Bernardino of the Local Agency Formation Commission (LAFCO) to take proceedings for the reorganization to include formation of County Service Area 120 and dissolution of County Service Area 70 Improvement Zones Os-1 and Os-3 (North Etiwanda, LAFCO 2977). RESOLUTION NO. 04-366 A RESOLUTION OF SUPPORT BY THE CITY COUNCIL AND ACTING AS THE GOVERNING BODY OF THE CITY OF RANCHO CUCAMONGA AND THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT SUPPORTING THE REQUEST BY THE COUNTY OF SAN BERNARDINO OF THE LOCAL AGENCY FORMATION COMMISSION (LAFCO) TO TAKE PROCEEDINGS FOR THE REORGANIZATION TO INCLUDE FORMATION OF COUNTY SERVICE AREA 120 AND DISSOLUTION OF COUNTY SERVICE AREA 70 IMPROVEMENT ZONES OS-1 AND OS-3 (NORTH ETIWANDA, LAFCO 2977) AS MORE SPECIFICALLY DESCRIBED BELOW E9. Approval to summarily vacate portions of emergency access rights over Lots "B" and "G° of Tract 15724-4, located on Sunglow Court and Cedar Glen Place, respectively, west of Archibald Avenue - APN's 210-481-03 through 08 and APN's 210-481-33 through 38. Related File: Tract 16058 RESOLUTION NO. 04-367 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE SUMMARY VACATION OF PORTIONS'OF EMERGENCY ACCESS RIGHTS OVER LOTS "B" AND "G" OF TRACT 15724-4, LOCATED ON SUNGLOW COURT AND CEDAR GLEN PLACE, RESPECTIVELY, WEST OF ARCHIBALD AVENUE - APN'S 210-481-03 THROUGH 08 AND APN'S 210-481-33 THROUGH 38. RELATED FILE: TRACT 16058 El0. Approval of Map, Improvement Agreement, Improvement Security, Ordering the Annexation to Landscape Maintenance District No. 2 and Street Lighting Maintenance District Nos. 1 and 3 for Tract Nos. 16301 and 16445 generally located north of Church Street and west of Etiwanda. RESOLUTION NO. 04-368 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING TRACT MAP NUMBERS 16301 AND 16445, IMPROVEMENT AGREEMENTS AND IMPROVEMENT SECURITIES RESOLUTION NO. 04-369 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 2 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 3 FOR TRACT 16301 AND TRACT 16445 City Council Minutes December 15, 2004 Page 5 Ell. Approval of Professional Services Agreement for Federa~ Legislative Advocacy services with David Turch and Associates (CO 04-195) in the amount of $48,000, funded from Acct. No. 10010015300. E12. Approval of DRC2004-00325 - Verizon Wireless - a request to enter into a Lease Hold Agreement (CO 04-196) at Heritage Park between Verizon Wireless and the City of Rancho Cucamonga for the purpose of installing a wire~ess communication facility for Verizon Wireless Personal Communication Service,. E13. /~,pproval of modification to Professional Services Agreement with Joe A. Gonsalves & Son for State Legislative Advocacy Services (CO 88-099), funded from Acct. No. 10010015300. E14. Approval to accept the bids received and award and authorize the execution of the contract in the amount of $35,460.00 to the apparent Iow bidder, Steiny & Company, Inc., (CO 04-197) and authorize the expenditure of a 10% contingency in the amount of $3,546.00 for the Solar Powered F~ashing Beacons at Hermosa Avenue and Feron Boulevard, Safe Route to School Program, Federal Aid Project No. STPLHSR-5420 (011), to be funded from Safe Routes to School Program funds, Acct. No. 12343035650/1419234-0, and appropriate an additional amount of $22,000.00 to Acct. No. 1124,3035650/1419124-0 from Transportation Fee fund balance. El5./ Approval to extend annual Contract No. CO 03-115 with Republic Electric for Traffic Signal Mai~enance services, to be funded from Acct. No. 1170-303-5300 (Gas Tax 2105/Prop 111) and Acct. No. 1156-303-5600 (SLD #6 Industrial Area). E16. Approval of a Resolution and a Program Supplement Agreement between the City of Rancho Cucamonga and the State of California (CO 04-198) for the improvement of Base Line Road at the 1-15 Freeway Interchange. RESOLUTION NO. 04-370 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A PROGRAM SUPPLEMENT AGREEMENT BETVVEEN THE CITY AND THE STATE OF CALIFORNIA E17. Approval to accept grant revenue in the amount of $397,227.00 from the California Office of Traffic Safety (OTS) into Acct. No. 135~4000-4740 (Grant Income), and to initially appropriate $94,500.00 of the grant, which is the anticipated first quarterly reimbursement for the cost of two motorcycle officers and equipment, into Acct. No. 1354701-5300 (COPS GRANT-STATE-CONTRACT SERVICES). E18. Approval to release the Maintenance Guarantee Bond for DRC2001-00423, located on the west side of Santa Anita Avenue, north of 4th Street, submitted by Master Development Corporation. E19. Approval to release the Maintenance Guarantee Bond for DRC2001-00718, located at 9471 Buffalo Avenue, submitted by Oltmans Construction. E20. Approval to release the Maintenance Guarantee Bond for DRC2002-00040, located at the northeast corner of Hermosa Avenue and Seventh Street, submitted by 7th & Hermosa JP/PI, LLC (Panattoni Dev.). E21. Approval to release the Maintenance Guarantee Bond for DRC2002-00820, located at the southwest corner of Milliken Avenue and Azusa Court, submitted by Fullmer Construction. E22. Approval to release the Maintenance Guarantee Bond for Tract 16051, located at the northeast corner of Rochester Avenue and Base Line Road, submitted by Richmond American Homes of California, Inc. City Council Mindtes December 15, 2004 Page 6 E23. Approval to accept improvements, release the Faithful Performance Bond, accept a Maintenance Bond, and file a Notice of Completion for improvements for Tract 13527, located at the northeast corner of Haven Avenue and Town Center Drive, submitted by Exxon Mobil Oil Corporation. RESOLUTION NO. 04-371 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 13527 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK MOTION: Moved by Michael, seconded by Gutierrez to approve the staff recoh~mendations in the staff reports contained within the Consent Calendar. Motion carried unanimously 5-0. II ~. CONSENT ORDINANCES [ No Items Submitted. G. ADVERTISED PUBLIC HEARINGS No Items Submitted. ~ H. PUBLIC HEARINGS I No Rems Submitted. [[ I. CITY MANAGER'S STAFF REPORTS [ I1. REPORT REGARDING TRUCKS ON DAY CREEK A staff report was presented by Joe O'Neil, City Engineer. Councilmember Gutierrez inquired if the trucks are running in the early morning. Joe O'Neil, City Engineer, stated they are running as early as 4:00 a.m., because they want to be the first in line to get their load. Councilmember Gutierrez asked if there were alternate routes they could take. Joe O'Neil, City Engineer, stated the Route 30 Task Fume discussed this issue, but that this is the shortest route possible and is the best route the trucks can take. He stated the trucks cannot go down Milliken because of the high school and the residences. He didn't feel it would help if Wilson was put through either. City Council Minutes December 15, 2004 Page 7 Councilmember Michael felt the police should be monitoring this also and asked that the City Engineer check into some signage that indicates no alternative brakes from a certain point on. Joe O'Neil, City Engineer, stated the police will monitor this and that he will check into the signs. Councilmember Gutierrez asked the City Engineer to explain why the rock crusher was in this location. Joe O'Neil, City Engineer, stated years ago this was the only thing up there. He stated it is in the County, not the city limits. He stated the City is limited as to what we can do. Mayor Alex~inder opened the meeting for public input. Addressing the City Council were: ,, Btanca Thompson stated the operating hours of Hanson starts at 4:30 a.m. She stated the idling of trucks does bother them. She stated they hear the trucks from 3:00 to 4:30 a.m., and that it wakes them up. She stated she knew the plant is in the County, but that they are using City streets and felt something should be done about this. She asked for help from the City. Jack Lam, City Manager, talked about the lawsuit that took place some 15 years ago against the Fourth Street Rock Crusher and stated the City did not win it. Ms. Thompson stated the conditions are different now. Councilmember Gutierrez felt there was something the City should be able to do. Ms. Thompson stated the information they got when they bought their home advised them about a rock crusher plant, but that they did not know it was going to run almost 24 hours per day. Councilmember Michael stated the City's Police Department and Engineering Department will do everything possible to help them. He advised Ms. Thompson that Mr. O'Neil, City Engineer, would give her updates on how they are progressing. Councilmember Williams asked if there is anything that can be done to make the home builder go back and do extra sound proofing, etc. to help eliminate the noise. Joe O'Neil, City Engineer, stated this is an option that the homebuyers should pursue themselves. John Lyons also commented on this situation and the steep grade the trucks have to go down and the Jake brake the trucks have to use, which is very noisy. He felt no more houses should be built out in this area. Mayor Alexander suggested that more rigid requirements be set for future building in this area. ' Bill McCliman suggested that the trucks gather in a certain area and then caravan over to the rock crusher once it opens. Leslie Grimes felt there should possibly be better disclosure laws to people buying homes, but felt people should be doing their homework better before purchasing a house. She felt there should possibly be regulations requiring triple pane glass and other more rigid building codes. 12. PRESENTATION ON NEIGHBORHOOD CLEAN-UP DAY (Oral) A staff report and power point presentation was given by Mark Salazar, Code Enforcement Supervisor and Alison Rowlen, Code Enforcement Officer, which is on file in the City Clerk's office. Mark Salazar, Code Enforcement Supervisor, stated they love holding these clean-up days and that it is a great way to give back to the community. City Council Minutes December 15, 2004 Page 8 Councilmember Gutierrez asked how they decided where to put the bins. Mark Salazar, Code Enforcement Supervisor, stated they tried to select an area that would provide the best service for the area and that. they also contacted the neighbors and posted "no parking" signs on the streets. Coun(~ilmember Gutierrez suggested they go to the tract near the Food for Less as a location to do this. ' Mark Salazar, Code Enforcement Supervisor, stated they would consider this. II J. COUNCIL BUSINESS I Item,J4 was discussed at this time. The minutes will remain in agenda order. J1. CONSIDERATION OF SELECTING A MAYOR PRO TEM (Oral) MOTION: Moved by Gutierrez to nominate Councilmember Williams, seconded by Michael. MOTION: Moved Alexander, seconded by Michael to close nominations and.cast a unanimous vote. Motion carried unanimously 5-0 to select Diane Williams as Mayor Pro Tern. J2. DISCUSSION OF APPOINTMENTS TO CITY COUNCIL SUBCOMMITTEES AND LOCAL/REGIONAL AGENCY BOARDS AND AFFILIATIONS Staff report presented by Pamela Easter, Deputy City Manager. Listed below are the Subcommittees and the appointments made. See discussion on various committees at the end of the list. City of Rancho Cucamonga City Council Subcommittees and Appointments to Local and Regional Agency Boards and Affiliations City Council Subcommiffees The following are committees on which two Council members serve to consider assigned areas of City programs/functions, provide feedback to staff, and make recommendations to the full City Council on related policy matters and Commission/Foundation appointments, These committees meet on an as- needed basis throughout the year, Telecommunications Subcommittee Area of Responsibility: Cable television franchises, wireless communications, fiber optics, Internet, and oversight to RCTV-3. Committee members: Michael and Spagnolo City Council Minutes December 15, 2004 Page 9 Community Services Subcommittee Area of Responsibility:. Park and Recreation Commission and Community Foundation appointments, Ouake Stadium usage, construction of park and recreation facilities, and programs. iCommittee members: Williams and Spagnolo Cultural Arts Facility Ad Hoc Committee: Area of Responsibility: Design and construction related to the Cultural Arts Facility. Committee members: Williams and Michael Fire District Personnel Committee , Area of Responsibility: Review employment eligibility lists prior to certification and other related / personnel matters, in accordance with Fire Department Rules and Regulations. ! Committee members: Spagnolo and Michael Housing Set Aside Subcommittee Area of Responsibility: Reviews affordable housing needs and develops strategy and programs for Redevelopment Agency set-aside money. Committee members: Gutierrez and Michael Library Subcommittee Area of Responsibility: Library and Library Foundation programs and services as well as Library Board of Trustees and Library Foundation appointments. Committee members: Alexander and Gutierrez Planning/Historic Preservation Subcommittee Area of Responsibility: Planning/Historic Preservation Commission appointments and Rails to Trails Plan implementation. Committee members: Alexander and Williams Public Safety Subcommittee Area of Responsibility: Public Safety issues, including police, fire, and emergency preparedness programs and facilities, etc. Committee members: Gutierrez and Spagnolo Public Works Subcommittee Area of Responsibility: Traffic and public works projects. Committee members: Williams and Michael City Council Minutes December 15, 2004 Page 10 Redevelopment Marketing Subcommittee Area of Responsibility: Marketing of the City and review of the Redevelopment Agency marketing budget. Committee members: Gutierrez and Williams Animal Shelter Ad Hoc Subcommittee ,Area of Responsibility: This Ad Hoc Subcommittee was established to review Rancho Cucamonga Animal Shelter programs and services and to study ideas and proposals to enhance ,' the effectiveness of the animal care and control services provided to our community. Committee members: Alexander and Spagnolo Appointments to Community Or.qanizations and Re.qional Agencies These appointments involve Council members representing the City to community organizations and regional agencies. Several of these have a designation of both a Delegate and an Alternate. Rancho Cucamonga Chamber of Commerce Area of Responsibility: Provides liaison between the Rancho Cucamonga Chamber of Commerce and the City of Rancho Cucamonga in coordinating projects and items of mutual interest. Delegate: Michael North Etiwanda Preserve Area of Responsibility: Responsible for overseeing use and conservation of the North Etiwanda Habitat Preserve. This committee includes representatives from the City of Rancho Cucamonga, County Board of Supervisors, State Department of Fish and Game, U.S. Department of Fish and Wildlife as well as at-large representatives of adjacent property owners. Delegate: Gutierrez Alternate: Spagnolo Route 210 Freeway Ad Hoc Task Force Area of Responsibility: Provides public forum for discussions of items related to .Route 210 Freeway. Delegates: Alexander and Williams Alternate: Spagnolo Route 210 Freeway Corridor Design Joint Powers Authority Area of Responsibility: Addresses Route 210 Freeway items for San Bernardino and Los Angeles Counties. Delegate: Williams Alternate: Spagnolo Inland Empire Division, League of California Cities: Legislative Task Force Area of Responsibility: The Legislative Task Force of the Inland Empire Division works to share information and support on cities' legislative interests. Delegate: Williams and Spagnolo City Council Minutes December 15, 2004 Page 11 Omnitrans Area of Responsibility: Omnitrans is a Joint Powers Agency that coordinates the public transit services of the County of San Bernardino and its 15 member cities. A 20 member Board of Directors governs Omnitrans, which includes the five County Board of Supervisors and representatives from the member cities. Mayors and Council members serve on the Board. There are no specific terms to serve on the Board; it is at the discretion of each City as to who represents the City on the Omnitrans Board of Directors. The Board meets monthly, with additional meetings for Board committee work. Board members receive a stipend for attendance at Omnitrans Board and related Committee meetings, $100/meeting up to a maximum of $400/month. The Board members do not receive mileage reimbursement. Delegate: Gutierrez Alternate: Williams San Bernardino Associated Governments (SANBAG) Area of Responsibility: The San Bernardino Associated Governments (SANBAG) is the sub regional transportation planning authority and Council of Governments for San Bernardino County. The SANBAG Board has 29 members, including representatives from each of the 24 cities and the five members of the County Board of Supervisors. The Board is composed of a mix of Mayors and Council members. The Board meets monthly in San Bernardino, in addition to a number of SANBAG committees that also meet on a monthly basis. SANBAG Board members receive a stipend for attendance at Board and committee meetings ($100 per meeting) as well as mileage reimbursement. The SANBAG Bylaws state that official representation of each City to SANBAG will be "either the Mayor or Councilman of each member city." The Bylaws also state that each City will appoint an Alternate, which will mean "either the Mayor or a Councitman of each member city in the absence of the official representative of that member city." There is no specific term of office for a City's representative to serve on the SANBAG Board of Directors. On this matter, the SANBAG Bylaws state that the "official representatives and alternates shall serve until a successor is appointed" by a City. The City's Delegate to the SANBAG Board of Directors may be appointed by the Board to also serve on intercounty agency boards, such as Southern California Association of Governments (SCAG) and Metrolink. In this role, Mayor Alexander serves as a SANBAG representative to SCAG and Metrolink. Additionally, Mayor Alexander serves on three SANBAG subcommittees and the Measure I Ad Hoc subcommittee. Delegate: Williams Alternate: Gutierrez Southern California Regional Rail Authority - "Metrolink" Area of Responsibility: The Southern California Regional Rail Authority is responsible for the planning, design, construction and administration of the regional passenger rail lines serving the counties of San Bernardino, Los Angeles, Ventura, Orange, and Riverside. The Authority's rail line system is called "Metrolink." SANBAG has two votes on the Metrolink Board, which meets once a month. Two representatives and two alternates are selected from the SANBAG Board. SANBAG's representatives to the Authority are Montclair's Mayor Paul Eaton and Rancho Cucamonga's Mayor Bill Alexander. Alternates are San Bemardino Mayor Judith Valles and Colton Council member Kelley Chastain. The SANBAG appointments to the Authority are indefinite, there are no terms. The Board also City Council Minutes December 15, 2004 Page 12 has monthly meetings of its two Board subcommittees. Mayor Alexander is currently Chair of the Board of Directors, with his term ending in January 2005. After his term is over, Bill will continue to serve on the Executive Committee as past Board Chair. The SCCRA Board does receive remuneration for their attendance at Board meetings; $100 per Board meeting, Committee meeting, or special event that is attended. The maximum that can be , received during a month is $500. Mileage is only reimbursed for special events that are attended, , i.e. the Annual Retreat. Delegate: To be selected by SANBAG Board Southern California Association of Governments (SCAG) Area of Responsibility: The Southern California Association of Governments (SCAG) is the federally mandated metropolitan organization for six counties, including Los Angeles, Orange, San Bernardino, Riverside, Ventura and Imperial. SCAG is required to research and develop plans for transportation, growth management, hazardous waste management and air quality. A 75 member Regional Council, which includes representation from the six counties, governs SCAG. Regional Council members attend monthly Board meetings as well as Policy committee meetings. San Bemardino County has eight members on the Regional Council, including Paul Biane from the County of San Bernardino. As a sub regional agency to SCAG, SANBAG facilitates the election of the SCAG representatives. The cities in the County are divided into divisions. The City of Rancho Cucamonga is included in Division 9 with Upland and Montclair. Mayor Alexander is our Division's representative to the SCAG Board of Directors. The term of office is two years, with Mayor Alexander's current term expiring in February, 2005. In addition to the eight Regional Council members from San Bernardino County, other SANBAG Board members and alternates are eligible to serve on SCAG Po[icy Committees. SCRRA Board members receive remuneration for their service on the Board of Directors, of $120 per meeting as well as for their service on the Policy Committees. Delegate: To be selected by SANBAG Board City Selection Committee Area of Responsibility: The City Selection Committee is a committee, established by California Government Code 50275, which meets on a periodic basis to appoint Mayors and Council members to represent the city perspective on regional organizations, such as San Bernardino County Local Agency Formation Commission (LAFCO) and the CAL-ID Remote Access Network Board. The City Selection Committee consists of the Mayor of. each City in the County. In San Bernardino County, the City Selection Committee meets every two years, or more frequently if required to make a selection for one of the organizations. The County Clerk of the Board sends a letter to each City Council announcing current vacancies. The Committee will be meeting on January 5, 2005, to make new appointments to LAFCO and the CAL-ID Board. Representing the City of Rancho Cucamonga, Mayor Bill Alexander also serves as Chair of the City Selection Committee. San Bernardino Mayor Judith Valles is the Co-Chair. Delegate: Alexander City Council Minutes December 15, 2004 Page 13 Local Agency Formation Commission (LAFCO) Area of Responsibility: LAFCO is responsible for approving municipal and district boundaries that discourage urban sprawls and encourage ordedy government boundaries based upon local circumstances and condition. Each County in the State of California has its own LAFCO. The iCommission membership consists of two city members and alternate selected by the City ,Selection Committee, two County Supervisors, two representatives of independent special 'districts and one public member. The members of the Commission serve staggered, four-year terms and receive a $150 per meeting stipend. A mileage reimbursement is also provided for Commissioners who have to travel farther than 25 miles for a meeting. Mayor Pro Tern Diane Williams serves on LAFCO, with her current term expiring on May 6, 2006. The other city members for LAFCO, Jim Bagley of the City of Twentynine Palms and alternate Neal Hertzmann of Big Bear Lake, will be replaced in January by the City Selection Committee. In making appointments, there is effort made to have the city representatives be from geographically diverse parts of the County. Delegate: Williams Statel League of California Cities Area of Responsibility: The League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities. The overall supervision, control and direction of the League are the responsibility of the League's Board of Directors. The Board is composed of a President, First Vice-President, Second Vice-President and Immediate Past President, all of which serve one-year terms. There are also 10 Directors-at- Large who serve staggered two-year terms and are selected by the League Board, one Director elected from each of the regional divisions and functional departments of the League, and 8 Directors which may be designated by each of the 8 largest cities in California to serve two-year terms. Diane Williams was elected by the League Board of Directors to serve as a Director-at-Large in October, 2004 and is serving a two-year term. There are opportunities for city officials to serve on various policy and other ad hoc committees at the statewide level of the League of California Cities. Appointments are made through Division Presidents as well as the League President. Current appointments include Diane Williams who serves on the Community Services Policy Committee and Dennis Michael who serves on the Employee Relations Policy Committee. Delegate: Williams California Housing Opportunities Agency (CHOA) Area of Responsibility: CHOA operates a lease to pumhase housing program in which the City of Rancho Cucamonga participates along with the City of Upland and San Bernardino County. This program is in the formation phases. Each of the three jurisdictional members of the Agency appoints one of its members to serve on the Board of Directors. A representative from the Council serves as the primary member, with staff serving as the alternate. The Board of Directors is currently meeting bimonthly, with a more permanent schedule to be determined. Representative: Alexander Alternate: Linda Daniels California Cities Homeownership Authority (CCHOA) City Council MinUtes December 15, 2004 Page 14 Area of Responsibility: This is a housing program in which the City participates along with a number of other cities in Southern California. The City serves on the Board of Directors, with the Bylaws stating that both the primary and alternative will be Council members. Although the funding under this program has been depleted, there are ongoing legal and administrative activities that require action by the Board. The Board meets at least once a .year, with periodic meetings in between. Representative: Alexander Alternative: Spagnolo Due to.the expressed interest in Omnitrans, SANBAG and SCAG by more than one Councilmember to serve as the delegate, the following discussion occurred: " Mayor Alexander opened the meeting for public input. Addressing the City Council were: Leslie Grimes felt the Mayor should be given SANBAG. She asked about the North Etiwanda Preserve Subcommittee and wanted to make sure what is supposed to be preserved is actually preserved. Councilmember Gutierrez also felt this was very critical. Ms. Grimes added she felt the Mayor should be left on the committees he wants to be on. Melanie Ingrain felt Councilmember Gutierrez needed support on the Etiwanda Preserve and felt Councilmember Spagnolo would be a good person to assist Councilmember Gutierrez. She felt it was important to leave the Mayor on SANBAG for now. Councilmember Spagnolo stated he would be happy to be on the North Etiwanda Preserve Subcommittee. An unidentified woman felt the Mayor should keep the committees he is already on. Mayor Alexander stated when it comes to Omnitrans and SCAG he has a lot of knowledge and time on these committees and that he has the respect of everybody on them. He felt this does make a difference and that he has done a good job. Councilmember Williams and Councilmember Gutierrez stated Mayor Alexander has done an excellent job, but felt sometimes there needs to be a change. Councilmember Gutierrez felt his schedule will be changing after this year and that he would make the time to participate on these committees. MOTION: Moved by Williams, seconded by Gutierrez to approve the above list with the exception of Omnitrans, SANBAG, Metrolink and SCAG. Motion carried unanimously 5-0. MOTION: Moved by Williams, seconded by Gutierrez to appoint Councilmember Williams to SANBAG. Motion carried 3-2 (Alexander, Spagnolo voted no). . ' MOTION: Moved by Williams, seconded by Michael to nominate Councilmember Gutierrez to Omnitrans. Motion carried 3-2 (Alexander, Spagnolo voted no). MOTION: Moved by Gutierrez, seconded by Michael to nominate Councilmember Williams as the alternate for Omnitrans. Motion carried 3-1-1 (Alexander voted no, Spagnolo abstained). MOTION: Moved by Williams, seconded by Michael to nominate Councilmember Gutierrez as the alternate for SANBAG. Motion carried 3-2 (Alexander and Spagnolo voted no). City Council Minutes December 15, 2004 Page 15 J3. PARKS, RECREATION FACILITIES AND COMMUNITY SERVICES UPDATE ACTION: Report received and flied. J4. ADDED ITEM - CONSIDERATION OF CITY SELECTION COMMITTEE - CANDIDATE .MATERIALS Mayor Alexander stated that elected officials serve on various committees through SANBAG. He stated there were two individuals who were not re-elected to their Council seats, and now there are two openings on the City Select Committee. He stated there is one voting and one alternate member position open. Mayor Alexander referred to the correspondence distributed (which is on file in the City Clerk's office) that lists those elected officials interested in serving on the City Select Committee. Councilmember Williams stated it is important to have geographic representation be part of this committee. Councilmember Williams stated she would like to support Paul Luellig, Jr., from the City of Barstow because she felt he was very professional, diligent and felt he always did his homework. For the alternate, Councilmember Williams suggested John Timmer from the City of Highland. Mayor Alexander felt the geographic consideration was a very good idea. He indicated if that is what the Council agreed on, he would definitely carry this suggestion forward; however, Mayor Alexander stated he does have a lot of allegiance to our neighboring Mayor from Fontana, Mark Nuaimi. Councilmember Williams stated she agreed with that. William Curley, Deputy City Attorney, stated he felt the public should be able to comment on this added item and also item J2 under Council Business so that the Council is complying with the Brown Act. Mayor Alexander read the list of candidates for the public's information. He opened the item for public input. Addressing the City Council were: Melanie Ingram inquired about this process and the candidates running for the open positions. She stated she wished she had more information on those running. Leslie Grimes asked that the Council make sure these people do not have conflicts of interest if they are on the Board. Councilmember Williams stated LAFCO is very stringent and ask you to recuse yourself if you receive a campaign contribution of more than $250 within the last 12 months from anyone you are voting on. She stated they also provide information for each voting member to look through to make sure they have no conflicts with issues to be voted on. Mayor Alexander stated he would still like the City to support Mark Nuaimi and John Timmer. Councilmember Williams stated she would agree with that. Councilmember Michael stated he would go along with what the Council felt was the best choice since he did not know all of the people. Councilmember Spagnolo concurred. City Council Minutes December 15, 2004 Page 16 [I K. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING K1. Councilmember Williams st&ted it was asked under "Public Communications" to bring back the Solicitation Ordinance. I L. PUBLIC COMMUNICATIONS ~ L1. Bill McCliman felt he should be able to nominate someone from the floor for the subcommittees. He did not agree what Councilmember Williams has done and the process that took place for the appointments. He asked why the City Council does not listen to the people that speak. L2. Melanie Ingram stated she agreed and felt the same situation has occurred that happened two years ago. ' She felt the next two years had been launched and that everything was starting all over again. She felt ilwas critical for the Mayor to stay on SANBAG and Omnitrans because of his expertise. L3. ~eslie Grimes asked Councilmember Michael what he based his vote on. Councilmember Michael stated he felt sometimes it is good to have new ideas. He fell Councilmembers Williams and Gutierrez should have the opportunity to serve. L4. Nicole Myerchin thanked Mayor Alexander for the service he has given. She felt the Mayor has the tenure. She stated he had let everyone choose the committees they wanted to be on, and that they should have allowed him to stay on the committees he was most interested in. She stated she is frustrated with what Councilmember Gutierrez has done tonight. She wished everyone would work together and not pull all of this political stuff. L5. John Lyons felt something should be done to bring the City on track so that it is run right. He stated he did not agree with what was done with the committee appointments. MOTION: Moved by Gutierrez, seconded by Michael to adjourn. Motion carried unanimously 5-0. The meeting adjourned at 10:00 p.m. City Clerk Approved: January 19, 2005