HomeMy WebLinkAbout2005/10/05 - Minutes - Special
October 5, 2005
CITY OF RANCHO CUCAMONGA
CITY COUNCIL MINUTES
Soecial Meetina
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga City Council was held on Wednesday, October 5, 2005, in
the Training Room at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, California.
Mayor Alexander called the meeting to order at 4:07 p.m.
Present were Councilmembers: Rex Gutierrez (arrived at 4:09 p.m.), L. Dennis Michael, Sam Spagnolo,
Diane Williams (arrived at 4:09 p.m.) and Mayor William J. Alexander.
Also present were: Jack Lam, City Manager; Kevin McArdle, Community Services Director; Francie
Martindale, Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon,
Management Analyst III; Jennifer Hunt, Recreation Supervisor; Deborah Clark, Library Director; Robert
Karatsu, Library Services Manager; Michelle Perera, Library Services Manager; Linda D. Daniels,
Redevelopment Director; and Debra J. Adams, City Clerk.
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B. PUBLIC COMMUNICATIONS
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No communication was made from the public.
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C. ITEM(S) OF BUSINESS
C1. UPDATE ON PLANNING FOR VICTORIA GARDENS CULTURAL CENTER
Jack Lam, City Manager, stated staff wants to keep the City Council abreast of the progress for this
project, to keep them up-to-date on what is happening, so there are not any surprises with this in the
future.
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Councilmembers Williams and Gutierrez arrived at 4:09 p.m.
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Kevin McArdle, Community Services Director, stated this project is moving along very quickly. He stated
staff is here to inform the Council about the project. He stated they are moving along with the
philosophies, policies and plans for this project. He stated this meeting is to present the Council with a
package of information for them to review; and if they have any questions, staff is available to answer
them. He stated everything they are doing with this project is following the feasibility studies that have
been done. He referred to the various display boards and drawings that were around the room. He gave
a construction update and stated they should be completed with the project by mid-May 2006. He stated
they hope to have two full months to get everyone and everything moved in and wouid have a soft
opening in late July 2006. He stated a typical theater season would run from September to June. He
stated they are building a second floor to the library building for future use, but are not finishing it at this
time. He continued to talk about the playhouse and referred to the notebook, which is on file in the City
Clerk's office, for information about this. He continued to talk about programming for this facility. He
stated the City would produce three shows a year, and would also present a few shows for young
audiences and the family. He referred to the notebook on file in the City Clerk's office for more
information pertaining to this.
City Council Special Meeting Minutes
October 5, 2005
Page 2
Council member Michael expressed his concerns about the type of entertainment that would occur from
renting this facility.
Kevin McArdle, Community Services Director, stated you cannot stop someone from renting the facility
because of their first amendment right.
Council member Williams stated she is also concerned about this matter.
Kevin McArdle, Community Services Director, stated staff would develop a policy to help with this matter.
Councilmember Williams asked if the developer would have any say in the type of entertainment.
Kevin McArdle, Community Services Director, stated they have no rights toward this.
Councilmember Gutierrez expressed his concern for bringing schools in to using our facility.
Kevin McArdle, Community Services Director, stated they are working on this with schools in our area.
Council member Williams asked if there would be scholarship programs for kids that cannot afford the $6
per ticket.
Kevin McArdle, Community Services Director, stated yes there would be, and that staff would work on this
so no kid is left out. He continued talking about the marketing for this stating Francie Martindale,
Marketing Manager, is working on a brochure and would have her new Marketing Assistant start very
soon who would be helping her.
Kevin McArdle, Community Services Director, mentioned attendance projections/goals.
Nettie Nielsen, Community Services Superintendent, updated the Council about their educational and
teen programs that are planned. She continued talking about programs they are working on with
Deborah Clark, Library Director.
Kevin McArdle, Community Services Director, talked about the ticketing system for this facility and
referred to the information in the notebook, which is on file in the City Clerk's office.
Nettie Nielsen, Community Services Superintendent, reported on what they have done to come up with a
ticketing system. She stated staff is working with Purchasing on a Request for Proposal. She stated
ticket sales would go live in March so the system would be needed prior to that. She stated the box office
would also open to sell tickets.
Councilmember Michael asked if there would ever be concerts at the sports stadium or just focus on
things at the Cultural Center.
Kevin McArdle, Community Services Director, stated they would have concerts at the stadium if the
opportunity presented itself.
Jack Lam, City Manager, stated the Indian casinos have hurt the possibility of entertainment coming to
our stadium because they will pay anything to get the entertainment.
Councilmember Spagnolo asked if there would be a discount for seniors.
Kevin McArdle, Community Services Director, stated they could look into this and that they were thinking
of doing this on a show-by-show basis.
Councilmember Williams suggested possibly the seniors could be asked for a very minimal fee to see a
dress rehearsal so it does not take away from the revenue for the show.
Kevin McArdle, Community Services Director, stated they would look into a senior discount.
City Council Special Meeting Minutes
October 5, 2005
Page 3
Mayor Alexander suggested the senior volunteers get a discount.
Nettie Nielsen, Community Services Superintendent, talked about the Circle of Friends Volunteer
Brochure included in the notebook, which is on file in the City Clerk's office. She talked about the
membership program and the partnership plans, which is included in the notebook.
Deborah Clark, Library Director, talked about the new library as well as the existing Archibald Library.
She referred to information in the notebook pertaining to this.
Mayor Alexander felt a reminder to teens should be made when they are visiting the libraries about the
importance of observing Library rules and courtesy.
Deborah Clark, Library Director, stated they currently do enforce appropriate library behavior and do have
someone monitor this. She stated the new teen section is a little separate. She continued talking about
the philosophy for operating the two libraries, which is identified in the notebook. She stated they are not
only buying things for the new library, but felt they should purchase new things for the Archibald Library
as well. She wanted people to be able to walk into either library and feel it was a treasure. She stated
they will be cross training their staff so they are familiar with both locations. She stated they are working
on creative scheduling of the staff and are developing a policy to bring back to the Council. She referred
to the gift shop and store information, which is included in the notebook. She stated all of these policies
will be gong to the Library Board for approval at their next meeting.
Councilmember Gutierrez asked when the library would open and would it be the same day as the
Cultural Center.
Deborah Clark, Library Director, stated they would all move together.
Kevin McArdle, Community Services Director, mentioned the rental policies and procedures in the
notebook, and stated these would be coming to the Council for approval at their next meeting. He stated
they will be recommending the same alcohol policy be implemented that is in place for Central Park
except it won't be restricted to weekends. He also referred to the PAL campaign and their efforts. He
stated in the notebook is information on the furniture, fixtures and equipment, (FF&E) which is everything
they need to buy including library shelving materials.
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D. ADJOURNMENT
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The meeting adjourned at 5:36 p.m.
Respectfully submitted,
Debra J. Adams, CMC
City Clerk/Records Manager
Approved: *