HomeMy WebLinkAbout2006/06/22 - Agenda Packet - (Special)
AGE DA
RANCHO CUCAMONGA
CITY COUNCIL
SPECIAL MEETING
Thursday, June 22, 2006 ~ 5:00 p.m.
Rancho Cucamonga City Hall ~ Council Chambers
10500 Civic Center Drive ~ Rancho Cucamonga, CA 91730-3801
A. CALL TO ORDER
1. Roll Call:
Alexander _, Gutierrez _, Michael _, Spagnolo _, Williams _'
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the City Council.
State law prohibits the Council from addressing any issue not previously
included on the agenda. The Council may receive testimony and set the matter
for a subsequent meeting. Comments are to be limited to five minutes per
individual.
C. CONSENT CALENDAR
The following Consent Calendar item(s) are expected to be routine and non-
controversial. They will be acted upon by the Council at one time without
discussion. Any item may be removed by a Councilmember or member of the
audience for discussion.
1. APPROVAL OF ANNUAL LOAN TRANSACTION, AND CORRESPONDING
INTEREST RATE ON THE LOAN, BETWEEN THE CITY OF RANCHO
CUCAMONGAANDTHERANCHOCUCAMONGAREDEVELOPMENTAGENCY
- Pg.1.
2. APPROVAL OF AGREEMENT (CO 06-084) FOR CITY FUNDING FIRE
PROTECTION SERVICES - Pg. 2
AGENDA
RANCHO CUCAMONGA
CITY COUNCIL
3. APPROVAL OF A RESOLUTION TO REAFFIRM THE LEVEL OF FISCAL
RESERVES FOR THE CITY OF RANCHO CUCAMONGA - Pg. 6
RESOLUTION NO. 06-205
Pg. 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, REAFFIRMING THE LEVEL
OF FISCAL RESERVES FOR THE CITY OF RANCHO
CUCAMONGA
4. APPROVAL OF AMENDED TRAVEL AND MEETING EXPENSE POLICY AND
CREDIT CARD USAGE POLICY TO COMPLY WITH THE PROVISIONS OF AB
1234 - Pg. 9
D. PUBLIC HEARINGS
The following items have no legal publication or posting requirements. The Chair
will open the meeting to receive public testimony.
1. ADOPTION OF FISCAL YEAR 2006/2007 BUDGET AND ARTICLE XIII-B
APPROPRIATIONS LIMIT - Pg. 20
RESOLUTION NO. 06-206
Pg. 22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE CITY'S
FISCAL YEAR 2006/2007 BUDGET
RESOLUTION NO. 06-207
Pg. 24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING AN
APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE
CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR
2006/2007
AGENDA
RANCHO CUCAMONGA
CITY COUNCIL
E. CITY MANAGER'S STAFF REPORTS
The following item(s) do not legally require any public hearing testimony,
although the Chair may open the meeting for public input.
1. CONSIDERATION OF PROPOSED ORDINANCE ADJUSTING COUNCIL
SALARIES AND RESOLUTION ADJUSTING THE SALARY OF THE CITY
TREASURER AND CITY CLERK - Pg. 26
ORDINANCE NO. 10D (first reading)
Pg.27
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AMENDING SECTION
2.16.030 OF THE RANCHO CUCAMONGA MUNICIPAL CODE
PERTAINING TO SALARIES FOR MEMBERS OF THE CITY
COUNCIL
RESOLUTION NO. 84-84A
Pg.29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ADJUSTING THE SALARY
OF THE CITY TREASURER AND CITY CLERK
F. ADJOURNMENT
I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, hereby certify that a
true, accurate copy of the foregoing agenda was posted on June 20, 2006, per
Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga,
California.
Y 0 F
Staff Report
FROM:
SUBJECT:
June 22, 2006
Mayor and Members of the City Council
Chairman and Members of the Redevelopment Agency Board
Jack Lam, City Manager/Executive Director
Linda Daniels, Redevelopment Director
Approval of Annual Loan Transaction, and Corresponding Interest Rate on the Loan,
between the City of Rancho Cucamonga and the Rancho Cucamonga
Redevelopment Agency.
DATE:
TO:
RECOMMENDATION:
Approve the repayment and re-borrowing of the annual loan amount between the City of Rancho
Cucamonga and the Rancho Cucamonga Redevelopment Agency.
BACKGROUND/ANALYSIS: .
In order to receive tax increment revenue, the principal source of redevelopment funding, a
Redevelopment Agency must demonstrate existing debt, which will be repaid by the tax increment
received. For this purpose, when the Project Area was established in Fiscal Year 1982/83, the City
loaned money to the Redevelopment Agency in order to establish initial debt, as well as to provide
monies for operations. The City and Agency have continued to maintain this loan agreement, thus
ensuring the Agency's receipt of its full tax increment revenue.
During fiscal year 2005/06, the Redevelopment Agency will pay to the City $4,000,000 toward the
principal and interest on the City/Agency loan. At the same time, it is also necessary for the Agency
to continue its loan agreement with the City in order for the Agency to implement its ongoing
programs and projects. Therefore, it is necessary for the City to authorize the Agency to re-borrow
the amount of $4,000,000. For the upcoming fiscal year, the interest rate on the total loan between
the City and the Agency will be equal to the Local Agency Investment Fund (LAIF) rate as of July 3,
2006. .
In addition, the interest rate for any inter-fund loans of the Agency that were made during fiscal year
2005/06, and the upcoming 2006/07 fiscal year, will be set at the LAIF rate as of July 3,2006. As of
the end of FY 2005/06, three inter-fund loans have been made between Funds 620 and 622.
This item appears on both the Agency and City Council Agendas.
Respectfully submitted,
~s~
Redevelopment Director
I
Staff ReJ?Ort
DATE:
TO:
FROM:
BY:
SUBJECT:
June 22, 2006
Mayor and Members of the City Council
President and Members of the Board of Directors of the Rancho
Cucamonga Fire Protection District
Jack Lam, City Manager
Tamara L. Layne, Finance Officer ~
AGREEMENT FOR CITY FUNDING FIRE PROTECTION SERVICES
RECOMMENDATION
Approval of an agreement between the City of Rancho Cucamonga and the Rancho
Cucamonga Fire Protection District for funding fire protection services during Fiscal
Year 2006/07.
BACKGROUND
Due to increases in the District's fixed operating costs (Le., insurance and retirement
costs) outpacing the District's revenue growth, the City has agreed to enter into an
agreement with the District to fund this revenue shortfall. For Fiscal Year 2006/07 it is
projected that the District will have an estimated revenue deficit of $1,368,010,
$721,000 of which will be funded by the Rancho Cucamonga Redevelopment Agency
through its pass-thru agreement. The City desires that the level of basic fire protection
services be maintained at its current level and, as such, has agreed to supplement the
remaining $647,010 estimated revenue deficit. This will be the twelfth year the City
Council and District Board have entered into this agreement. The attached agreement
transfers up to $647,010 in General Fund dollars to the Fire District for Fiscal Year
2006/07 ensuring fire protection services continue at their current level.
Respectfully submitted,
Jack Lam
City Manager
f:\finance\budget2007\City Council staff reports\agreement for funding fire protection services 2006-07.doc
~
AGREEMENT FOR FUNDING OF
FIRE PROTECTION SERVICES WITHIN THE
CITY LIMITS OF THE CITY OF RANCHO CUCAMONGA
DURING FISCAL YEAR 2006/07
This Agreement is made and entered into by and between the City of Rancho Cucamonga
("City" hereinafter) and Rancho Cucamonga Fire Protection District ("District" hereinafter).
WITNESSETH
A. Recitals.
(i) District provides fire protection and related services within City's boundaries.
(ii) City desires to help maintain the level of basic services so provided by District during
fiscal year 2005/06 ("the service levels" hereinafter) on through fiscal year 2006/07.
(iii) District projects a budget shortfall of$1,368,010 ($721,000 of which will be funded
by the Rancho Cucamonga Redevelopment Agency) for fiscal year 2006/07 which
jeopardizes District's ability to provide the basic service levels within City's
boundaries during fiscal year 2006/07.
(iv) The City is willing to fund a portion of the District's operations during fiscal year
2006/07 to help maintain their basic service levels within City.
(v) California Constitution Article XIIIB, Section 3(a) provides as follows: "In the event
that the financial responsibility of providing services is transferred, in whole or part,
whether by annexation, incorporation, or otherwise, from one entity of government to
another, then for the year in which such transfer becomes effective the appropriations
limit of the transferee entity shall be increased by such reasonable amount as the said
3
entities shall mutually agree and the appropriations limit of the transferor entity shall
be decreased by the same amount."
B. A2reement.
NOW, THEREFORE, the parties hereto agree as follows:
1. On or before June 30, 2007, City shall pay to District an amount not to exceed
$647,010.
2. In consideration of City's payment provided for in paragraph 1 above, District shall
maintain the basic service levels within City's boundaries during the entirety of the
2006/07 fiscal year.
3. On or before July 1,2007, District shall supply to City financial statements and any
and all other documents deemed necessary to City to indicate that the funds be paid
pursuant to paragraph 1 have been utilized by District to maintain the service levels
within City during fiscal year 2006/07 rather than being put to another use such as
supplementing District's reserves. Any portion of said sum not so utilized in the
prescribed manner shall be refunded to City within 30 days of notification by the
City.
l/
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement on the
dates set forth below opposite the name of each such party.
CITY OF RANCHO CUCAMONGA
Dated:
By:
William J. Alexander
Mayor
ATTEST:
Debra Adams, City Clerk
City of Rancho Cucamonga
RANCHOCUCAMONGAFIRE
PROTECTION DISTRICT
Dated:
By:
William J. Alexander
President
I: lfinance Ibudget20071 City Council staff reportslAgreement for funding between District and City 06-07.doc
5
RANCIIO CUCAMONGA
Staff Report
DATE:
TO:
FROM:
BY:
SUBJECT:
June 22, 2006
Mayor and Members of the City Council
Jack Lam, City Manager
Tamara L. Layne, Finance Officer HJ!f
RESOLUTION TO REAFFIRM THE LEVEL OF FISCAL RESERVES
FOR THE CITY OF RANCHO CUCAMONGA
RECOMMENDATION
Staff recommends that the City Council approved the attached resolution to reaffirm the
level of fiscal reserves for the City of Rancho Cucamonga.
BACKGROUND
The most recent fiscal audit conducted for the City was as of June 30, 2005. Annually,
the City Council approves the attached resolution reaffirming the level of reserves
included in the Comprehensive Annual Financial Report (CAFR) as of June 30, 2005.
~Lam
City Manager
1:lfinancelbudget2007\City Council staff reportslreaffirming level of reserves-City 06-07.doc
. ,
(,
RESOLUTION NO. 06-~5
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA REAFFIRMING THE LEVEL OF FISCAL RESERVES FOR THE CITY OF
RANCHO CUCAMONGA
WHEREAS, the Rancho Cucamonga City Council desires to protect
existing services, and;
WHEREAS, the Rancho Cucamonga City Council desires to be prepared
for emergencies, and;
WHEREAS, the Rancho Cucamonga City Council desires to maintain
good fiscal management and fiscal structure to operate a municipal corporation, and;
WHEREAS, the Rancho Cucamonga City Council desires to maintain the
financial strength required to obtain beneficial bond ratings for the City;
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga,
California does hereby resolve on this 15th day of June 2006 that the level of fiscal
reserves maintained by the City of Rancho Cucamonga ,as stated in the Comprehensive
Annual Financial Report dated June 30, 2005 are hereby reaffirmed.
BE IT FURTHER RESOLVED, the funding goal for the Changes in
Economic Circumstances reserve is hereby reaffirmed at a level of a minimum six-
month operating reserve in the City's General Fund; the funding goal for the City
Facilities' Capital Repair reserve is 15% of capital assets value; and the funding goal of
the Working Capital reserve is 5% of the City's General Fund budget for the upcoming
fiscal year.
1
Resolution No. 06-_
Page 2
PASSED, APPROVED, AND ADOPTED this 15th day of June 2006.
AYES:
NOES:
ABSENT:
ABSTAINED:
William J. Alexander, Mayor
ATTEST:
Debra J. Adams, City Clerk
I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California,
do hereby certify that the foregoing Resolution was duly passed, approved and adopted
by the City Council of the City of Rancho Cucamonga, California, at an adjourned
meeting of said City Council held on the 15th day of June 2005.
Executed this _ day of June 2006, at Rancho Cucamonga, California.
Debra J. Adams, City Clerk
i:\finance\budget2007\City Council staff reports\resolution reaffirming level of reserves-City 06-07.doc
i
OTYMANAGER'S OFFICE
MEMORANDUM
From:
June 22, 2006
Mayor and Members of the City Council
Jack Lam, AICP, City Manager
RANCHO
CUCAMONGA
Date:
To:
By: Tamara L. Layne, Finance Officer ~
Subject: APPROVAL OF AMENDED TRAVEL AND MEETING EXPENSE POLICY AND
CREDIT CARD USAGE POLICY TO COMPLY WITH THE PROVISIONS OF AB 1234
RECOMMENDATION
It is recommended that the City Council approve the attached amended Travel and Meeting
Expense Policy and Credit Card Usage Policy to comply with the provisions of AB 1234.
BACKGROUND/ANALYSIS
AB 1234 took effect January 1, 2006. AB 1234 contains certain requirements and restrictions on
local agency practices relating to reimbursing local elected and appointed officials' expenses. The
City has always operated with a set of policies for all these practices. This amendment brings these
policies in line with any new provisions of AB 1234. These include provisions such as the following:
. Adopt expense reimbursement policies that specify the kinds of activities that will be
reimbursable;
. Identify a "reasonable time" within which requests for reimbursement must be submitted in
those policies;
. Use expense report forms; and
. Require that all expenses must be documented with receipts (these documents are public
records subject to disclosure).
AB 1234 also says that such a reimbursement policy may specify what constitutes reasonable rates
for travel, meals, lodging and other expenses.
The attached amended Travel and Meeting Expense Policy and Credit Card Usage Policy have
been amended to accommodate the provisions of AB 1234. Both policies have also been reviewed
by the City's legal counsel to ensure the City's compliance with AB 1234.
3~
Jack Lam, AICP, City Manager
~
CITY OF RANCHO CUCAMONGA
TRAVEL AND MEETING
EXPENSE POLICY
POLICY NO.: 300-06
PAGE 1 OF 4
EFFECTIVE: March 5,2001
REVISED: June 19,2006
APPROVED:
PURPOSE: To establish a policy whereby any employee, or official (i.e., Councilmembers and
members of a City Agency, Commission or Standing Committee), of the City of Rancho
Cucamonga who is required to travel in the performance of his/her duties or to attend an
authorized meeting, conference or other activity which is of benefit to the City, shall be
reimbursed for reasonable expenses incurred for transportation, meals, lodging, and incidentals
including the expense of guests of the City when the City be.nefits because of those expenditures.
Travel and other expenses are not reimbursable for departmental meetings attended by City staff
only, unless a meeting scheduled during normal business hours would not serve the same
purpose.
I. GENERAL POLICY
A. Verification of available funding in the respective departmental budget must occur prior
to incurring any costs to attend an authorized meeting, conference or other activity which
is of benefit to the City. Substitution of one budgeted meeting for another will require
prior approval of the Department Head and the City Manager.
B. Travel is distinguished between local and overnight. Local travel must be completed
during the same work day and only automobile travel is authorized for these trips unless
previously noted in the budget. Any reimbursement for the use of a personal vehicle
while on City business will require:
1) Verification from Administrative Services Department that a City vehicle was
unavailable from the City's car pool; or
2) Prior written approval of a Department Head.
Lodging and meals are authorized for overnight travel in accordance with Section D of
this policy.
10
Travel and Meeting Expense Policy
Page 2 of 4
C. Reimbursement for use of a personal vehicle for local travel is available for City officials
and employees when a City vehicle is unavailable or when prior written approval has
been obtained from a Department Head for use of a personal vehicle. Reimbursement is
not available to employees receiving an automobile allowance. These employees may,
however, receive reimbursement if travel is beyond a one way fifty (50) mile radius of
Rancho Cucamonga. Automobile mileage is reimbursed at Internal Revenue Service
rates presently in effect (see www.irs.gov).
D. All employees and City officials requesting a travel and meeting expense reimbursement
must complete an Expense Report (Attachment A) and attach original receipts for
reimbursable expenses. Note the following:
1) Expenses for meals consumed while conducting City business are permissible up
to a maximum per day of $1 00 for overnight trips; or $20 for breakfast, $30 for
lunch, and $50 for dinner for partial day travel and meetings, including tax and tip
charges. Itemized receipts must be provided for all meals submitted for
reimbursement.
2) Except as otherwise provided herein, all reimbursements shall be for actual
expenses of employees and City officials only.
3) Any deviation from the above will require prior approval of the Administrative
Services Director and the City Manager for employees, and approval by the City
Manager as to City officials.
4) Personal charges (i.e., movie charges, dry cleaning, etc.) are the responsibility of
the employee or City official.
5) Any costs associated with alcoholic beverages will not be considered
reimbursable.
6) Telephone, hotel fax, and internet charges will be reimbursed for business
purposes. Reasonable telephone costs incurred for contacting home while on City
business will also be reimbursed.
7) Reimbursable travel expense amounts that are not specified in this Policy or in
Internal Revenue Service Publications must be approved in a public meeting
prior to the expense being incurred.
8) The required Expense Report, accompanied by original receipts, must be
submitted to the Finance Department, Accounts Payable Division, within ten (10)
working days of incurring the expense. Approval of the Expense Report by the
respective Department Head and the Finance Officer is required. The Expense
Report shall include justification for requesting reimbursement for persons who
are not employees or City officials. City officials must provide a brief oral report
'I
Travel and Meeting Expense Policy
Page 3 of 4
at the next regular meeting of the Council, Agency, Commission or Committee, as
applicable.
9) If an original receipt is lost or misplaced and a duplicate receipt cannot be
provided by the vendor, an Expense Report Replacement Receipt (Attachment
B) can replace the missing receipt. Habitually losing City credit card receipts will
result in loss of City credit card privileges.
10) All documents related to or filed in support of reimbursable expenditures are
public records, subject to public disclosure.
E. Travel arrangements must be made through whatever method provides the most
economical and reasonable rates. This may include rates obtained via the Internet.
Government and group travel and lodging rates must be requested, if such rates are
available at the time of booking.
F. A travel advance, if needed, must be requested in writing at least two (2) weeks in
advance of date needed. The travel advance check will be made payable to the employee
or City official attending the activity and will be available no earlier than four (4) days
preceding the meeting, unless approved by the City Manager.
G. Outstanding expense statements which have not been completed and returned within ten
(10) working days of a previous meeting will preclude future travel requests from being
processed.
II. TRANSPORTATION REIMBURSEMENT
A. In addition to the travel reimbursement requirements set forth in Section I.D, above,
reimbursement of transportation expenses to a meeting or other approved activity shall be
air coach or similar tourist class fare, plus airport bus, bus fare or other ground
transportation to and from an airport or depot. Those who anticipate utilizing airline
transportation are encouraged to make reservations well in advance to take advantage of
discount fares which may be available. Charges for rental vehicles may be reimbursed if
it is determined that using a rental vehicle is more economical than other forms of
transportation. In making such a determination, the cost of the rental vehicle, parking
and gasoline will be compared to the combined cost of such other forms of transportation.
Reimbursement for travel shall be on the basis of actual cost.
B. Bus, train, or other methods of public travel not authorized under Section II.A, above,
will be authorized for justifiable cause under special circumstances which indicate such
modes are more appropriate and economical.
~
Travel and Meeting Expense Policy
Page 4 of 4
III. ADV ANCE CHECK PROCEDURE
A. A Cash Advance Certification Form (Attachment C) along with verification of the
approved activity must be submitted to Finance at least two (2) weeks prior to the date
needed. A travel advance check may not be released to the employee or City official any
earlier than four (4) days prior to the date of the meeting. Cash advances should be
requested for no more than $100.00 per day, unless approved by the City Manager.
B. A request for "equivalent airfare" may also be requested at this time; however, the
following criteria must be met:
. Prior approval from a Department Head or City Manager must be obtained.
. Travel must be accomplished via use of a personal vehicle not a City vehicle.
. Reimbursement will be limited to the lesser of the current mileage rate or the
least expensive cost of air transportation.
. A reimbursement check will not be prepared until the Finance Department has
verified the airfare rates.
C. Receipts for travel and registration, and a completed Expense Report must be submitted
to the Finance Department within ten (10) working days after date of return. A City's
cash register receipt for any unspent advance monies must also be attached to the expense
statement. Should additional reimbursement be due the employee or City official, this
should be so noted on the expense statement. If receipts for a travel advance are not
submitted within ten (10) working days of the respective travel dates, the City may seek
reimbursement via a payroll deduction.
D. Travel advance requests will NOT be processed if a past due expense report is still
outstanding.
E. The travel advance request privileges of an employee may be suspended indefinitely if
two or more expense reports are tardy.
Any deviation in the aforementioned policy, provisions, and procedures must be approved in
writing by the City Manager.
13
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CITY OF RANCHO CUCAMONGA
CREDIT CARD USAGE POLICY
POLICY NO.: 300-03
PAGE 1 OF 2
EFFECTIVE:
REVISED: June 19,2006
APPROVED:
PURPOSE: The purpose of this policy is to establish guidelines for use of the City credit card
by City employees and officials of the City (i.e., Councilmembers and members of a City
Agency, Commission or Standing Committee).
1. The City authorizes employees and officials of the City to use a City credit card for and
in connection with City business purposes only, and not for personal use of any nature,
except extreme personal emergency as defined herein, even if the user subsequently
reimburses or intends to reimburse the City. City credit cards are not to be used for travel
or other expenses related to departmental meetings attended by City staff only, unless a
meeting scheduled during normal business hours would not serve the same purpose. To
the extent a City credit card is used in lieu of reimbursement for travel and/or meeting
expenses, such usage must strictly comply with the requirements of the City's Travel
and Meeting Expense Policy.
2. General City credit cards are to be physically checked out from the Finance Department,
Accounts Payable Division, for usage. The credit card and related original receipt(s) are
to be turned in to the Accounts Payable Division within one working day of usage. Each
credit card receipt shall include the following information:
A) Account number to be charged
B) Short description of expenditure and its relation to City business
C) If charge was incurred for a business meeting, list names of individuals attending
meeting and indicate subject of meeting
City credit cards issued to individual departments or officials of the City may remain in
the possession of the respective department or individual. However, credit card receipts
must be turned in to the Finance Department, Accounts Payable Division, within ten (10)
working days of usage. Each credit card receipt must include the information noted
above.
If a credit card receipt is lost or misplaced and a duplicate receipt cannot be provided by
the vendor, an Expense Report Replacement Receipt (Attachment A) can replace the
I~
Credit Card Usage Policy
Page 2 of2
missing receipt. Habitually losing receipts will result III loss of City credit card
privileges.
3.
The City credit card may be used for such purposes as meeting or conference registration,
airline tickets, meals, and hotel reservations in strict compliance with the City's Travel
and Meeting Expense Policy. Incidentals incurred during the stay at a hotel, and
expressly authorized by this Policy or the Travel and Meeting Expense Policy to be
reimbursed, may be put on the City credit card upon check out. Except as expressly
permitted herein, any other use of the City credit card is prohibited.
,
4. The City credit card is not to be used to purchase fixed assets (items with a value greater
than $1,000 and a useful life of one year or more), nor used to purchase items that are
normally processed through the City's central purchasing division unless otherwise
approved by the Administrative Services Director and City Manager.
5. Expenses for meals consumed while conducting City business are permissible up to a
maximum per day of $100 for overnight trips; or $20 for breakfast, $30 for lunch, and
$50 for dinner for partial day travel and meetings, including tax and tip charges.
Itemized receipts must be provided for all meals submitted for reimbursement.
6. Any deviations from the general guidelines by employees require prior approval of the
Administrative Services Director and the City Manager, and such deviations by a City
official require prior approval of the City Manager.
7. If in the process of conducting City business an extreme personal emergency occurs, the
City credit card may be used to the extent necessary to mitigate the emergency; however,
any reimbursement to the City must be tendered within ten (10) working days of said
emergency. "Extreme personal emergency" means and includes any emergency situation
that is not reasonably foreseeable and which would cause the employee or City official to
be stranded without transportation, lodging or food and where the same would otherwise
be reimbursable under a policy of the City.
8. Failure to abide by this policy or abuse of the guidelines herein, may result in loss of City
credit card privileges and/or the employee or City official assuming responsibility of the
expense.
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Attachment C
City of Rancho Cucamongal Rancho Cucamonga Fire Protection District!
Rancho Cucamonga Redevelopment Agency
Cash Advance Certification Form
Printed Name of Employee:
Purpose of Advance:
Date(s) of Event:
Cash Advance Amount:
$
Account Number to Charge:
I do hereby certify that I will return any unexpended funds and original receipts totaling
the Cash Advance Amount noted above within ten (10) working days of the event as is
stated in the City Travel and Meeting Expense Policy. If I do not return any unexpended
funds and/or receipts totaling the amount of the Cash Advance within this time frame, I
give the City permission to withhold the amount of the advance from my future wages.
Signature of Employee
Date
Approvals:
Department Head
Finance Officer
City Manager (when appropriate)
/1
Staff Report
FROM:
SUBJECT:
June 22, 2006
Mayor and Members of the City Council
Jack Lam, City Manager
Tamara L. Layne, Finance Officer
ADOPTION OF FISCAL YEAR 2006/07 BUDGET AND ARTICLE XIIIB
APPROPRIATIONS LIMIT
DATE:
TO:
RECOMMENDATION
1. Council approve the attached resolution authorizing the fiscal year 2006/07
budget.
2. Council approve the attached resolution adopting the Article XIIIB Appropriations
Limit for fiscal year 2006/07.
BACKGROUND
1. The City of Rancho Cucamonga has proposed a one-year program of service
with the 2006/07 fiscal year budget. The attached resolution adopts that one-
year budget and reflects any changes recommended and approved by Council at
the publicly held budget study session.
FISCAL YEAR 2006/07 BUDGET
Total
$ 63,771,770
$ 3,536,340
$ 44,096,280
$ 48.324.480
$159.728.870
General Fund
Library Services
Capital Improvement Program
Special Funds
2. The State of California Constitution, Article XIIIB, requires that an appropriations
limit be established annually by the City Council. The factor used to develop the
appropriations limit is the C.P.1. change and the change in the City's population.
;;0
The additional attached resolution adopts the annual appropriations limit as
required by Article XIIIB of the State Constitution.
Based on the factors of the Gann Limit (a C.P.I. change of 3.96% and a
population change of 5.09%), the City's fiscal year 2006/07 appropriations limit is
$52,364,050. The City's fiscal year 2006/07 appropriations subject to this limit
total $44,774,550. It is anticipated that the City will be at 85.51 % of its Gann
Limit at June 30, 2007.
Respectfully submitted,
~t~
Tamara L. Layne
Finance Officer
Attachments
i:\finance\budget2007\City Council staff reports \ City budget adoption 2006-07.doc
- 2 -
~,
RESOLUTION NO. 06-20 (p
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA ADOPTING THE CITY'S FISCAL YEAR 2006/07 BUDGET
, WHEREAS, the Rancho Cucamonga City Council held a workshop to
review the appropriation requests for the fiscal year 2006/07 on June 1S\ 2006, and;
WHEREAS" the Rancho Cucamonga City Council held a public hearing on
the General City Budget, and;
WHEREAS, this public hearing was published in a newspaper of general
circulation and held on June 22, 2006;
NOW, THEREFORE, the CilJ' Council of the City of Rancho Cucamonga,
California does hereby resolve on this 22n day of June 2006, as follows:
SECTION 1: ADOPTION OF FISCAL YEAR 2006/07 BUDGET. The City
of Rancho Cucamonga budget for the fiscal year 2006/07, on file in the
office of the Finance Officer, is hereby adopted in the amount of
$159,728,870. This budget total includes appropriations for both the
general and other special purpose funds.
SECTION 2: TRANSFERS OF FUNDS BETWEEN AND / OR WITHIN
APPROPRIATIONS. The City Council of the City of Rancho Cucamonga
may transfer funds between funds or activities set forth in the budget. The
City Manager may transfers funds between appropriations within any fund
as set forth in the budget and may transfer appropriations between
activities within any cost center in the same fund.
SECTION 3: TRANSFERS OF FUNDS BETWEEN FUNDS. Transfers of
funds between funds as shown throughout the fund transfer sections of
the budget shall be made' as expenditures warrant such transfers.
SECTION 4: DISBURSEMENTS. The City Manager and the Finance
Officer, or the duly designated representative, are hereby empowered and
authorized to disburse funds pursuant to appropriations provided for in the
fiscal year 2006/07 budget, and have the responsibility to establish
procedures and to administratively implement and control the budget on
all matters, except direct expenditures by Councilmembers which require
Council approval.
~~
Resolution No. 06-_
Page 2
SECTION 5: ADDITIONAL APPROPRIATIONS. The City Council may
amend this temporary budget to add or delete appropriations.
PASSED, APPROVED, AND ADOPTED this 22nd day of June 2006.
AYES:
NOES:
ABSENT:
ABSTAINED:
William J. Alexander, Mayor
ATTEST:
Debra J. Adams, City Clerk
I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California,
do hereby certify that the foregoing Resolution was duly passed, approved and adopted
by the City Council of the City of Rancho Cucamonga, California, at an adjourned
meeting of said City Council held on the 22nd day of June 2006.
Executed this _ day of June 2006, at Rancho Cucamonga, California.
Debra J. Adams, City Clerk
i:lfinancelbudget2007\City Council staff reporlslresolution-City budget 2006-07.doc
~3
RESOLUTION NO. 06--dO 7
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,
CALIFORNIA ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO
ARTICLE XIIIB OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR
2006/07
WHEREAS, Article XIIIB of the State of California provides that the total
annual appropriations subject to limitation of the State and of each local government
shall not exceed the appropriations limit of such entity of government for the prior year
adjusted for changes in the cost of living and population except as otherwise provided in
said Article XIIIB, and;
WHEREAS, pursuant to said Article XIIIB of the Constitution of the State
of California, the City Council of the City of Rancho Cucamonga deems it to be in the
best interests of the City of Rancho Cucamonga to establish an appropriations limit for
fiscal year 2006/07, and;
WHEREAS, the Finance Officer of the City of Rancho Cucamonga has
determined that said appropriations limit for the fiscal year 2006/07 be established in the
amount of $52,364,050.
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga,
California does hereby resolve that an appropriations limit for the fiscal year 2006/07
pursuant to Article XIIIB of the Constitution of the State of California be established in
the amount of $52,364,050 and the same is hereby established.
BE IT FURTHER RESOLVED that said appropriations limit herein
established may be changed as deemed necessary by resolution of the City Council.
PASSED, APP'ROVED, AND ADOPTED this 22nd day of June 2006.
AYES:
NOES:
ABSENT:
ABSTAINED:
William J. Alexander, Mayor
;>&f
Resolution 06-
Page 2
ATTEST:
Debra J. Adams, CMC, City Clerk
I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California,
do hereby certify that the foregoing Resolution was duly passed, approved and adopted
by the City Council of the City of Rancho Cucamonga, California, at an adjourned
meeting of said City Council held on the 22nd day of June 2006.
Executed this _ day of June 2006, at Rancho Cucamonga, California.
Debra J. Adams, CMC, City Clerk
i:lfinancelbudget2007\City Council staff reportslResolution-City Appropriations Limit 2006-07.doc
J~
U~L~ RICHARDS I WATSON I GERSHON
~~[. ATTORNEYS AT LAW -A PROFESSIONAL CORPORATION
1 Civic Center Circle, P.O. Box 1059, Brea, California 92822-1059
Telephone 714.990.0901 Facsimile 714.990.6230
MEMORANDUM
FROM:
DATE:
SUBJECT:
Jack Lam, City Manager
City of Rancho Cucamonga
James L. Markman, City Attorney
June 7, 2006
Proposed Ordinance Adjusting Council Salaries and Resolution Adjusting the
Salary of the City Treasurer and City Clerk
TO:
Attached please find the above-referenced ordinance and resolution for your review and
processing. There have been seven (7) full calendar years which have elapsed since the last
Council salary adjustment ordinance took effect during December, 1998. This means that the
Council is entitled to increase its salary at 5% compounded for each of seven years. The
ordinance will become effective during December, 2006 when new Council terms commence.
Please note that this ordinance provides for an increase from $886.47 per month to $1,247.36 per
month. The ordinance also provides $150 more salary per month to the Mayor in recognition of
his Mayoral responsibilities.
I also have prepared the enclosed Resolution for your consideration. The Resolution
would increase the salary of the City Treasurer and City Clerk to $150.00 a month in conjunction
with your budget process. Accordingly, I have set the new salary to become effective as of July
1,2006.
Please call with any questions.
JLM/nlc
Enclosures
CONFIDENTIAL
THIS MATERIAL IS SUBJECT TO THE ATTORNEY-ClIENT AND/OR THE ATTORNEY WORK
PRODUCT PRIVILEGES. DO NOT DISCLOSE THE CONTENTS HEREOF. DO NOT FIlE WITH
PUBLICLY ACCESSIBLE RECORDS.
Cj)(,
11231-0001\879700v2.doc
ORDINANCE NO. 10-1>
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF RANCHO CUCAMONGA AMENDING
SECTION 2.16.030 OF THE RANCHO CUCAMONGA
MUNICIPAL CODE PERTAINING TO SALARIES FOR
MEMBERS OF THE CITY COUNCIL.
A. RECIT ALS.
(i)
part, as follows:
California Government Code Section 36516 provides, in pertinent
"(a) A city council may enact an ordinance providing that each
member of the city council shall receive a salary."
(ii) Government Code subsection 36516(c) allows Council salaries to
be increased by ordinance in an amount of 5% for each calendar year from the operative
date of the last Council salary adjustment.
(iii) Seven (7) full calendar years have elapsed since the effective date
of the last Council salary adjustment which set the salary at $886.47 per month, effective
as of December, 1998.
(iv) Government Code Section 36516.1 provides authority for a
directly elected Mayor of a general law city to be provided with additional compensation.
B. ORDINANCE.
IT IS HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY
OF RANCHO CUCAMONGA AS FOLLOWS:
SECTION 1. Section 2.16.030 of the Rancho Cucamonga Municipal Code is
hereby amended to read, in words and figures, as follows:
"2.16.030 Salary amount and waiver.
"A. Each member of the City Council other than the Mayor shall
receive as salary the sum of one thousand two hundred forty-seven dollars and
thirty-six cents ($1,247.36) per month. The Mayor shall receive the sum of one
thousand three hundred ninety-seven dollars and thirty-six cents ($1,397.36) per
month. The salary shall be paid at the same time and in the same manner as
salaries are paid to other officers and employees of the City.
SECTION 2. The salary increases provided for in this Ordinance shall become
available to the members of this Council during December, 2006.
11231 \0001 \879304.1
1
'd;
.,,,-:;
~'.
SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and
shall cause the same to be published within fifteen (15) days after its adoption at least
once in the Daily Press, a newspaper of general circulation published in the City of
Ontario and circulated in the City of Rancho Cucamonga.
PASSED, APPROVED AND ADOPTED this _ day of
,2006.
AYES:
NOES;
ABSENT:
ABSTAINED:
William J. Alexander, Mayor
ATTEST:
Debra J. Adams, CMC, City Clerk
11231 \000 1 \879304.1
2
:)~
RESOLUTION NO. JI.f-. 8"/ A
A RESOLUTION OF THE COUNCIL OF THE CITY OF RANCHO
CUCAMONGA ADJUSTING THE SALARY OF THE CITY
TREASURER AND CITY CLERK
A. Recitals.
(i) By its Resolution No. 84-84, this Council established the salary of the City
Treasurer of Rancho Cucamonga at $50.00 per month.
(ii) By its Resolution No. 84-84, this Council established the salary of the City Clerk
of Rancho Cucamonga at $100.00 per month. .
(iii) The Council desires to adjust the above-mentioned salaries.
B. Resolution.
NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby does
resolve as follows:
1. Effective as of July 1, 2006, the City Treasurer of the City of Rancho Cucamonga
shall receive as salary the sum of$150.00 per month. The salary shall be paid at the time and in
the same manner as salaries are paid to other officers and employees of the City of Rancho
Cucamonga.
2. Effective as of July 1,2006, the City Clerk of the City of Rancho Cucamonga
shall receive as salary the sum of $150.00 per month. The salary shall be paid at the time and in
the same manner as salaries are paid to other officers and employees of the City of Rancho
Cucamonga.
3. The City Clerk shall certify to the adoption of this Resolution.
ADOPTED AND APPROVED this
day of
,2006.
William Alexander, Mayor
I, DEBBIE ADAMS, City Clerk of the City of Rancho Cucamonga, do hereby certify
that the foregoing Resolution was introduced at a regular meeting of the City Council of the City
of Rancho Cucamonga held on the day of ,2006, and was
finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on
the day of , 2006, by the following vote:
AYES:
COUNCIL MEMBERS:
11231-0001 \879698v1.doc
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