HomeMy WebLinkAbout2007/03/21 - Agenda Packet - SpecialAGENDA
CITY OF RANCHO CUCAMONGA
CITY COUNCIL
SPECIAL MEETING
Wednesday, March 21, 2007 ~ 4:00 p.m.
Rancho Cucamonga Civic Center -Council Chambers
10500 Civic Center Drive ~ Rancho Cucamonga, CA 91730
(Meeting to be televised)
A. CALL TO ORDER
Pledge of Allegiance
2. Roll Call:
Mayor Kurth
Mayor Pro Tem Williams
Councilmembers Gutierrez, Michael and Spagnolo
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the City Council on any item
listed on the agenda. State law prohibits the City Council from addressing any issue not
previously included on the Agenda. The City Council may receive testimony and set the
matter for a subsequent meeting. Comments are to be limited to five minutes per
individual.
C. ITEM(S) OF BUSINESS
DISCUSSION OF POLICIES AND PROCEDURES FOR THE CULTURAL CENTER
2. PRESENTATION/DISCUSSION REGARDING MUNICIPAL WIRELESS NETWORKING
D. ADJOURNMENT
I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, hereby certify that a true,
accurate copy of the foregoing agenda was posted on March 20, 2007, per Government
Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California. This agenda
supersedes the special meeting agenda posted on March 15. 2007.
MEMORANDUM
CIT7 NL~INAGER'S OFFICE
Date: March 20. 2007
To: Mayor and Members of the City Council
From: Jack Lam, City Manager
Pamela S. Easter, Assistant City Manager
Kevin McArdle, Community Services Director
Pete Ortiz, Chief of Police
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R9NCH0
cUC.9MONGA
Subject: Report and Recommendations related to the March 9, 2007 Incident at the City's
Victoria Gardens CultuPal Center
The purpose of this memorandum is several fold. The first is to review the events that occurred on
Friday, March 9 in Celebration Hall at the City's Victoria Gardens Cultural Center. The second is to
present, for Couricil discussion, proposed changes for indoor facility rental policies and procedures
that would apply to the Cultural Center; some that would apply to all of the City's indoor facilities;
and a list of various event classifications that would influence the requirements for the events held
in these indoor facilities.
Introduction
The incident in which an alleged shooter fired a shot into the ceiling of Celebration Hall during a
party is a very regrettable event and one that the City Council and staff have taken very seriously.
The City is proud. of the actions taken prior to, during, and following the incident by City staff and
Police Department, but is completely focused on ,preventing future occurrences of this type. Since
the incident last Friday, a staff team of Community Services, Police Department and the City
Manager's Office has.met on numerous occasions to review the events of that night and to discuss
policies and procedures that could be enhanced. Discussions have also taken place with Victoria
Gardens Shopping Center representatives. The goal of these discussions has been to identify
ways in which the City can continue to make every effort to insure the safety of people at the
Cultural Center.
It is also important to recognize the outstanding response of the Police Department and other law
enforcement agencies' work in restoring normal operations of the Mall as soon as possible as well
as the proactive work that was done by City staff in handling the incident. Police had six officers,
including two Sergeants,.monitoring the party. The Community Services Department also had six
.staff members and a Cultural Center Security Guard working the party. The policies and
procedures that had been established by the City Council and Parks and Recreation Commission
were followed; and the Cultural Center staff did their due diligence while booking the party in
placing requirements on the party based on the information provided and the judgment of the staff.
All the required questions were asked ---- we then accepted the answers given by the renters that,
unfortunately, in some ways did not turn out to be completely truthful.
REVORT AID RECO<`[RIENDA"fiONS RELATED TO THE IVIARCH 9, 2007 INCIDE>\T AT THE CI'n"S PAGE
\~IC"CORLA GARDE?~S CULTURAL CENTER
IvL\RCH 20.2007
It is important that the Council and staff look at every way in which to make certain that the
functions at our facilities have the least amount of problems. It should also be noted that each year,
the City hosts over 1500 indoor rental events with hundreds of teen events at various City facilities
that are problem free. We need to be sure that we don't indict all youth activities.
Overview of Incident
The first section of this memorandum provides a chronology of events related to the incident, from
the day in which Quan Lewis came td rent Celebration Hall to the ongoing investigative work in
which the Police are currently involved. There has been significant press coverage of the March 9
incident, including statements that were made by people that are either rumors or not factual: In the
chronology section, a number of these misstatements are discussed.
It is important to first dispel several rumors related to the March 9 incident. First of all, there was no
one killed, shot, or seriously injured. The Mall was not evacuated. However, the Victoria Gardens
Shopping Mall did go into lockdown mode as is very common policy these days at major shopping
venues. Some businesses closed early.
The following is a chronology of the various events related to the March 9 incident that occurred at
Celebration Hall.
Friday. March 2. 2007
Quan Lewis, a Rancho Cucamgnga resident, completed a Facility Request Reservation for use of
Celebration Hall for the stated purpose of celebrating his and another boy's college football
scholarships. (Quan Lewis has received a college scholarship to Fordham University in New York.)
The Facility Request Reservation stated that 6 - 10 adults and 400 youth would be in attendance.
The guest list would be Rancho;Cucamonga students from Los Osos, Rancho Cucamonga, and
Etiwanda High Schools. The Request also stated that the party would serve water, no alcohol; a
disc jockey would play; it would be open to the public; and that invitations would be by flyer. The
event would take place on Friday, March 9, 2007 from 8:00 p.m. - 12:00 midnight.
Monday. March 5-Tuesday. March 6
Per Community Services policy, the Front of House Coordinator for the Cultural Center held a
follow-up meeting with Quan Lewis on March 5`h and then again on March 6"' with Quan and his
mother, Michele McArthur, to review the application and discuss the event. The family represented
the party as a family and friends type of party, including coaches, members of the school band,
football team, dance team, family members, etc. The Coordinator set a limit of 300 people total to
attend the party, denied the request to allow flyers to be used as invitations, advised that she would
provide Quan and his mother 300 tickets for.the event, and required 25 chaperones to be in
attendance. At this meeting, a contract was generated. A $500 deposit was required as well as
$1,100 in fees ($800 in rental fees and $315 in extra fees for Bookings and Extra Building staff). At
the meeting, the Coordinator inquired about the "Go Hard" reference on the application and was
told by Quan that this was a term used by him and his football friends to describe their approach to
dancing and life in general. Neither Quan nor his mother mentioned that they would be using a
party crew to assist ih the party! Prior to the event, the Coordinator also went to My Space website
to check to see if there was any My Space "chatter" on the event and found none. Based on the
REPORT AND RECOn~IMENDATIONS RELATED TO THE MARCH 9, 2007 INCIDENT AT THE CPr1"5 PAGE 3
~~[C'I'ORL4 G.ARDENS~CULTURAL CENTER
D4ARCH 20,2007
application, the Coordinator's discussions with Quan and his Mother and the fact that no alcohol
would be served, the applicant was not required to provide Police Department security. .
Friday. March 9
The Rancho Cucamonga Police Department's work related to this incident began about 5:45 p.m.
on the day of the event, when one of our detectives called an on duty deputy about a "flyer" party
that evening at Celebration Hall about which his neighbor had asked. The detective also contacted
the Victoria Gardens Police Substation to advise them of the party, who in turn also called Mall
Security.
At 6:15 p.m., the Police Substation night shift staff responded to a fight involving teenagers in front
of one of the stores. Althdugh there has been mention that there were multiple fights at the Mall
prior to the party, this is the only fight that the Police Department is aware of occurring prior to the
party. In the next thirty minutes, there were several discussions between the Police staff, Mall
Security, and the Front of House Coordinator about the details of the party and the fact that they
had heard that flyers might have been distributed for the event contrary to the Coordinator's
requirements for the party booking. They concurred that if there were problems at the party, they
would shut the party down.
To assist with monitoring the party, the Police Mall Substation Sergeant brought in other deputies to
Victoria Gardens as well as another Sergeant. Thus, a total of 6 Police staff was assigned to the
Cultural Center prior, to the beginning of the party. The two Sergeants stationed themselves at the
south side of the Cultural Center, monitoring the foot traffc entering Celebration Hall. The other
four Police officers were placed in the walkway closer to the Yard House Restaurant to maintain a
presence as well as to be within the eyesight of Celebration Hall in case they were needed.
Additionally, six Cultural Center staff and a Cultural Center Security Guard were present at the
.party.
At 7:00 p.m., the Mall Sergeant talked with the party's chaperones, which included members and
friends of the party organizers. The Sergeant advised the chaperones that there was to be no
loitering or hanging around outside of Celebration Hall and if the party started to get out of hand, the
party would be shut down immediately.
During the event, Cultural Center staff was introduced to a man described as Quan Lewis' uncle,
who would be videotaping the party for the family. There were no other videographers observed by
the staff videotaping in the Hall.
The party began at 8:OO,p.m. People attending the party entered through the Celebration Hall
foyer. They purchased a ticket for $8.00 from one of the party sponsors at the door, received their
ticket, and then gave it to one of the Cultural Center staff who tore the ticket in half (similar to the
practice of taking tickets at the Playhouse). This method allowed the Cultural Center staff to keep
track of the number of tickets sold and the people centering Celebration Hall. When the number of
tickets sold reached the 300 number, people were turned away. It is estimated that 20 -25 people
were turned away from the fronfentrance, when the approved capacity-was reached about 9:00
p. m.
There have been some qudtes in the newspaper that the number of people attending or outside of
the event was about 1,000, with 800 in the Hall and 200 outside trying to get in. This statement is
not factual. As mentioned previously, tickets were provided that allowed the City staff to monitor the
number of tickets used and people began being turned away.at 300, which had been the maximum
REPORT AND RECOMibIENDATIONS RELATED TO THE MARCH 9, ?007 INCIDEN'C A'i' THE CITI"S PAGE 4
VICTORIA GARDENS CULTURAL CENTER
IvIw2CH 30, ?007
attendance allowed. Even with some people entering the party by the west doors, prior to the
practice being immediately stopped by the Cultural Center staff and the Police Sergeants, the claim
that there were 800 in the Hall is not possible. The standing room capacity of the room is only 615
and from visual check of the Hall by staff, there was a lot of open space in the room.
The statement quoted in the newspaper stated that 200 people were also outside, trying to get in.
This is also not factual (viewing of security camera footage confirms this). This would have required
a large number of people standing in the foyer/or the courtyard. Security camera footage from
exterior cameras confirms this. The only people who were allowed in the Celebration Hall foyer by
the Cultural Center staff were people coming in to purchase tickets and attend the party. Once
receiving a ticket, partygoers were allowed to go back through the foyer to go to the restroom, but
were not allowed to loiter. Also, while the performance in the Playhouse was occurring, a Cultural
Center staff also monitored the doorway to the Playhouse lobby, not allowing anyone from the party
to enter the Playhouse lobby. After the performance concluded, the doors to the Playhouse were
locked, also preventing partygoers from entering or loitering in the Playhouse lobby.
Similarly; the two Police Sergeants who were monitoring the event stationed themselves in the
courtyard near Celebration Hall, for the purpose of not allowing any loitering in the courtyard area or
near the Celebration Hall doors. Their observation of the foyer area was that there were people
were going back and forth to the restrooms, but that there was no loitering.
The Police Sergeants made periodic checks to the west side, of Celebration Hall and talked to the
party chaperones several times about their role in monitoring the party and~not being part of the
party. The Sergeants also entered the Hall twice to observe the party. The Police Sergeants. .
observed the partygoers included both Rancho Cucamonga residents and non-residents.
As mentioned previously, by 9:00 p.m.; the party was at capacity and no new guests were allowed
in the Hall. About 9:30 p.m., both the Sergeants and the Cultural Center staff observed several
people being let in through the west doors. The Sergeants also observed money being taken at the
west doors. Both the Police and Cultural Center staff talked to the party chaperones and stopped
further people from being let in through the west doors.
At approximately 9:30 p.m., the Front of House Coordinator did a walk through to check-in with her
staff and monitor the event, as she had every half an hour during the event. The event was still at
capacity, but not overcrowded, youth were dancing at the center and south end of the Hall and the
north end was being used as a social area. The Coordinator also checked with the disc jockey to
determine that the noise volume was within the 100 decibel level limit allowed in Celebration Hall,
which it was. There was nothing unusual occurring at that time.
At 9:34 p.m., while standing outside next to the west side door, both Sergeants heard what they
believed to be gunshots coming from within Celebration Hall. They did not find any evidence of
anyone being injured by a gunshot. Due to the music of the disc jockey and general party noise,
the Cultural Center staff, the'disk jockey, and other partygoers in Celebration Hall did not hear the
alleged shot(s) nor observe any escalation in the guests' behavior.
A group of screaming girls caught the attention of the partygoers, which prompted an exodus out of
Celebration Hall in response. Not all of the partygoers exited, about 15 people stayed in the Hall.
The' Front of House Coordinator immediately instructed her staff to secure the doors in Celebration
Hall and to not let anyone reenter the building, other tfian uniformed deputies.
REPORT AND RF..COD4MENDATIONS RELATED TO THE IvLARCFI 9, 2007 INCIDENT AT THE C[Tl"S PAGE ~
VICTORIA GARDENS CUL"I'URAL CENTER
ivfARCH 20, 2007
One of the Sergeants requested back-up assistance by other Rancho Cucamonga on duty officers
and followed that with a request for local law enforcement assistance. Additionally, three
helicopters responded, including Cities of Ontario and Fontana as well as a San Bernardino County
Sheriff's helicopter.
The people who left Celebration Hall ran out of the Hall and some shuffling and shoving occurred
while people were running to leave. There was a limited number of scuffling during the exodus.
However, in spite of the people running, there was no iiamage to the grounds in the area and no
damage to Celebration Hall. The only evidence of a potential gunshot was one hole in a ceiling the
in the Hall, which Police are still investigating.
There were two bean bag shots deployed by the deputies after the party ended and a majority of
the partygoers had left Celebration Hall. One involved a group of people near the north entrance of
the west parking structure in which a female adult was striking a male adult and would not stop,
inciting the rest of the crowd into pushing and fighting each other. Due to the crowd and in an.
effort to disperse the crowd, a deputy shot a single beanbag round, striking the female on the inside
left ankle. Three sutures were required. Although there was a reference in a newspaper article that
an officer swung'a nightstick at a female, the nightstick did not hit the girl and was done in an effort
to regain control of the dispersing crowd. A male was also bean bagged as a result of being
aggressive and trying to fight with the deputies who were trying to detain his cousin. The beanbag
hit him in the left forearm and hand area..No injury was reported.'
At 10:00 p.m., the law enforcement agencies called through mutual aid responded to assist in the
situation. They surrounded the perimeter of the Cultural Center.
In spite of many press reports, Victoria Gardens Shopping Center was not evacuated. As is the
policy of malls in this day and age with any disturbance, many of the stores went into lock down
mode and did not allow people to leave. This is done, so that any disturbance that is occurring
outside does not become worse by having people exiting stores. The Police Department opened
up their investigation into the incident that evening. The female and male who were involved with
the bean bag shots were arrested. Within 45 minutes, the Mall environment returned to normal.
Saturday. March 10-Sunday. March 11
The Police Department continued their investigation to locate the alleged shooter.
City and Police staff held a number of meetings to reconstruct the ircident and discuss ways in
which the policies and procedures might be improved. City staff also worked with Mall staff to
discuss the incident and to review existing polices and procedures.
Monday. March 12 -Friday. March 16
The Police Department investigation continued, including interviews with partygoers and other
people who might have knowledge of and/or observed the alleged shooter fring the shot.
On Monday, the City was contacted via e-mail by THE BUSINESS LLC advising that a videotape
had been made of the party. In the e-mail, THE BUSINESS LLC representative advised that he/she
was contacting the City to determine if the City would like to acquire the videotape. Otherwise, the
company planned to release the tape. As a follow up, the Police Department attempted to contact
the company to acquire a copy of the videotape to assist in their investigation. On Wednesday, Mr.
Patton visited the Police Department and City Manager's Office, to follow up on the email that he
REPORT AND RECOMMENDATIONS REL.gTED TO THE MARCIi 9, 2007INCIDENT AT THE CI11"S PAGE 6
VICTORIA GARDENS CULTURAL CENTER _
IvfARCH 20, ?007
sent to the City through his company, THE BUSINESS LLC. At those meetings, he again asked if
the City was interested in acquiring the videotape and mentioned an amount of at least X20,000.
He also mentioned that he was planning to meet with the Daily Bulletin. When meeting with Mr.
Patton, the Police Department reiterated their request for a copy of the tape to assist in the
investigation: He agreed to provide a copy of the tape. The City declined to purchase the tape and
contacted the Daily Bulletin of his intent to contact the newspaper and his interest in selling the
tape. As requested by the Police Department, Mr. Patton did deliver a copy of the edited videotape,
but did not do so until Friday. The Police Department is also trying to obtain all raw footage that Mr.
Patton took at the party. In conversations with the Police staff on Friday, Mr. Patton stated that he
did not make some of the quotes that were attributed to him in the Friday, March 16, 2007 Daily
Bulletin article related to the ircident.
During the week, a number of meetings between Community Services and Police. staff were held to
further discuss recommendations that will be made to the City Council at a March 21 Study
Session. Although in the past, there has been informal review of upcoming Cultural Center events,
the review has now been made more formal and a weekly meeting between Police and Cultural
Center will be spheduled. The Community Services staff also met with Mall representatives to
discuss communication, security and response. The Victoria Gardens Police substation staff
already meets regularly with the Mall Security. These will continue.
Tuesday. March 20
The Police Department is making substantial progress on their investigation of the incident and is
following all leads. They are confident that they will get to the bottom of this incident.
Meanwhile, the Rancho Cucamonga City Council will be holding a televised study session at 4:00
p.m. on this-date to further discuss the incident and give direction on recommended changes in
policies and procedures for events at the Cultural Center.
Policy and Procedure Change Consideration for City Indoor Facility Rentals
There is currently a well established set of policies and procedures governing rental activities at the
Cultural Center and other City facilities. Given the March 9 incident, staff has further reviewed
these policies and procedures, especially relating to the newly opened Cultural Center. The goal of
this policy review has been to identify areas in which procedures could be tightened up, while.
specific details of this incident were fresh in mind.
Staff has prepared.a series of policy and procedural recommendations attached to this report.
These are provided for City Council consideration and discussion. If the City Council is supportive..
of these recommendations, staff will implement these changes immediately and fully incorporate
them into official policy documents.
Attachment: Attachment A
REPORT AND RECOtifi~fENDATIONS ItELA"CED TO THE 1VL4RCH 9, 2007 INCIDENT AT TFIE CIT]"S PAGE 7
VICTORIA GARDENS CULTURAL CEN"I'ER
MARCH 20, 2007
Attachment A
Indoor Facility Rental
Policy/Procedure Change Considerations
March 19, 2007
Policy Changes
For Celebration Hall at the Cultural Center, rentals will be permitted for adult activities
only, where the purpose of the proposed activity is to involve adults and where the
majority of the attendees are expected to be 25 years and older.. Exceptions may be
made to this policy to permit extraordinary youth recognition programs or community
oriented activities with the permission of the Community Services Director. (Existing
policy does not include any age conditions)
2. For Celebration Hall at the Cultural Center, no rental will be approved for parties or .
celebrations in which tickets/admission are sold at the door by the applicant. In the.
event that the rental activity requires tickets to be sold for a performance or special
event related activity on the day of an event, tickets may only be sold by the Box Office.
(Existing policy does not contain any restrictions on at-the-door ticket sales)
3. For all rentals at City facilities, City designated security will be required for every event
which includes any of the following conditions:
a. Serving.of alcoholic beverages
b. Dancing
c. Live music, DJ or other entertainment
d. Attendance of 200 or more people
e. Event open or advertised to the general public
f. Any other activity deemed by City staff or the Police Department to present a risk
to the facility or patrons
For events at the Cultural Center, all required security will be provided by Sheriff
Deputies. For other facilities, security may be required either by City assigned
private security personnel or Sheriff Deputies, as determined by staff and the Police
Department. City staff may waive this security requirement for a designated rental
event if recommended by the Police Department. (Existing policy requires Sheriff
Deputies for every event serving alcohol and Deputies/private security for any other
event deemed to present a risk fo the facility or patrons)
REPORT .hA~D RECOMMENDATIONS RELATED TO THE D4ARCH 9, 2007 INCIDENT AT THE CIT]"S PAGE 8
~~ICTORIA GARDENS CULTURAL CEN'CER
n~nRCH 20, 2007
4. All rental requests for any facility must be submitted at least 14 calendar days in
advance to allow proper time for evaluatiori and processing. (Current policy requests a
14 day advance timeframe, but does not make it a requirement)
For rentals at all City facilities, rental applicants must completely and accurately
provide all required information on the application forms regarding the proposed rental
activity. In the event that staff becomes aware that the applicant intentionally provided
misleading, incomplete or inaccurate information, the reservation will be cancelled, or
shut down if in progress, and all fees will be forfeited. (This is not addressed in current
policy)
For rentals at all City facilities, all event-related advertising/publicity must be approved
by City staff at least one week in advance of the distribution of such
advertising/publicity. In the event that staff becomes aware of any advertising/publicity
that was not approved in advance, tfie reservation may be cancelled, or shut down if in
progress, and all applicant fees will be forfeited. (Existing policy requires that all
advertising materials be pre-approved)
7. For rentals at all City facilities, no youth or teen oriented event will be approved in
which there will be a mass distribution of advertising/publicity materials to the general
public. In the event that staff becomes aware of such mass advertising/publicity for a
previously approved event, the reservation may be cancelled, or shut down if in
progress, and all applicant fees will be forfeited. Exceptions to this policy may only be
made by the Community Services Director. (Existing policy does not contain this
restriction)
8. For rentals at all City facilities, the Rental Agreement will specifically list the approved
maximum attendance. In the event that staff becomes aware in advance that the
actual attendance is likely to exceed the approved amount, or if the actual attendance
during the event exceeds the approved amount, the reservation may be cancelled, or
shut down if in progress, and all applicarit fees will be forfeited. (Existing policy does
not contain this restriction)
9. For rentals at all City facilities, rental applicants must be 25 years or older. (Current
policy allows applicants to be 18 years of age for anon-alcohol event and 21 years of
age for an event with alcohol)
10. For rentals at all City facilities, all youth chaperones required by policy are to be 25
years and older. (Current policy allows chaperones to be 18 years of age for non-
alcohol events and 21 years for alcohol events)
Procedural Changes
1. For rentals at all City facilities, a rental use classification chart (attached) has been
developed to more specifically assist staff and the Police Department in evaluating the
REPORT AND RE.COMMENDATIOI~'S RELATED TO 'I'FIE MARCH 9, 2007 INCIDENT A'1' TI-IE CPT1"S PAGE 9
VICTORIA GARDENS CFJLTURAL CENTER - ~ '
MARCH 20, 2007
staffing, security, insurance and deposit requirements for requested activities. (Current
procedure requires staff to consider each rental request independently)
2. For rentals at all City facilities, rental applications/contracts shall be reviewed and approved
by the Rental Coordinator, the Section Supervisor and Division Superintendent. (Current
procedure only requires approval by the Coordinator and Supervisor)
3. For rentals at all City facilities, aweekly meeting will be held with the Rental Coordinator and
the Sheriff Department representative to review all pending and new rental applications.
(Existing policy only requires the Sheriff Department to review those applicatioris deemed fo
be of risk)
4. For all activities at the Cultural Center, a weekly activities schedule will be distributed to
Management and Security representatives of the Shopping District. Quarterly meetings will
be held between City and Shopping District representatives to review upcoming scheduled
activities. (Current procedure is to have schedule review meetings twice per year)
5. For rentals at all City facilities, a Supplemental Rental Application Form will be developed
that will obtain more written event information from the renterregarding their proposed
event. That information will more specifically require detailed information on the following:
a. Plans for proposed activity
b. Organizations or businesses involved with private rentals
c. Proposed attendance, broken down into youth, teens, adults and seniors
d. Plans for any live entertainment with details on performers
e. Plans for advertising/publicity and invitations
f. Plans for ticket sales and/or distribution
g. Plans for serving of alcohol
h. Technical equipment/facility needs
(This information is currently gathered in verbal form through the rental interview)
6. For rentals at all City facilities, a section will be added to the rental contract for staff to more
specifically identify any critical conditions of approval relating to the specific event. (These
conditions are currently listed in the Facility Use Rules and Regulations sheet which is
signed by the applicant) -
n
RIdPORT AND RECOb1D4ENDA'fIONS RELATED 'f0 THE MARCI-I 9, 2007 INCIDENT A'f THE CI'11''S PAGE 10
VICTORIA GARDENS CULTURAL CENTER
MARCH 20, 2007.-
City of Rancho Cucamonga
Community Services Department
Indoor Facility Rentals -Event Classification Guidelines
March 19, 2007
Event Event Descriptions/ Staff Security Insurance Deposit
Classification Examples Requirements Requirements Requirements Requirements
Level
A ~~ Indoor events that present -Minimum 1 staff No security No Insurance Normal deposit as '
a low risk to the safety of per every 100 required unless required unless. indicated in the fee
the attendees or to the - attendees 'otherwise otherwise chart
facility. Events that do not determined by the determined by staff
include dancing, live Police Department due to the nature of
music/DJ/entertainment, the activity
physical activity or serving
of alcohol. Event must
involve less than 200
participants(attendees
.Examples (zs listed by
City's insurance providerl: '
Art shows '
Auctions
Business meetings
Civic club/group meetings
Craft shows
Job fairs
Lectures
Religious assemblies
Seminars
RY_PORT AND RF_COM\IENDATIONS RELATED TO THE b1ARCH 9, 2007 INCIDENT AT THE CIT1"S VICTORIA PAGE 11
GARDENS CULTURAL CENTER
DtiARCH 20,2007
B Indoor events that involve Minimum 1 staff No security Liability insurance is Normal deposit as
some limited physical per every 100 required unless required. Hazard indicated in the fee
activity or that present a attendees otherwise Level I fees will be chart
moderate.risk to the safety determined by the charged if the City
' of attendees or to the Police ~ acquires the policy
facility. Events may not Department. City - ~.
include dancing, live ~ scheduled private
musiclDJ/entertainment or security or Deputy
serving of alcohol Sheriffs may be
required,
depending on the
nature of the
activity. If security
is required at the
Cultural Center,
DeputySheriffs,
must be used
Examoles (as listed by
CiN's insurance oroviderl:
Consumer shows
Dance shows
Fashion shows
Graduation ceremonies
Instructional classes (not -
sports or physical classes)
Parties, celebrations and
award banquets (not
including dancing, live
music or alcohol)
Theatrical performances
Any event from
Classification Level A which
includes food
sales/concessions
RLPOR'I'rW D RECOIvf1fENDATIONS REL.ATED'1'O THE 1`4ARCH 9, ?007 INCIDENT AT "1'HE CITI-'S VICTORIA
GARDENS CULTURAL CENTER
D4.ARCH 20. ?007
PAGE 12
~ C
Indoor events that involve
. considerable physical
activity, intense uses, large
attendance or
entertainment. Includes
any event which includes
dancing, live
musiclDJ/entertainment or
serving of alcohol. Includes
anv activity with attendance
of 300 or more people.
Examoles (as listed by
City's insurance provider):
Dances
Exercise/Fitness programs
Any event with dancing, live
music/DJ/entertainment or
serving of alcohol
Animal shows
Birthday parties with a
band/DJ
Reunions
Rummage sales
Wedding receptions with a
bandlDJ and dancing
.Any event with 300 or more
in attendance
Minimum 1 staff
per every 50
attendees
Security is
required unless
otherwise
determined by the
Police
Department.A
minimum of two
(2) Deputy
Sheriffs will be
assigned for the
event. For
additional security,
City scheduled
private security or
Deputy Sheriffs
may be required,
depending on the
nature of the
activity. For
security at the
Cultural Center,
Deputy Sheriffs
must be used
Liability insurance is
required. Hazard
Level I or II fees will
be charged,
depending on the
event, if the City
acquires the policy.
Additional insurance
requirements for all
events approved for
serving of alcohol
A minimum of a 5500
additional deposit is
required, in addition
to the normal deposit
indicated in the fee
chart. Additional
deposit may be
required depending
on the nature of the
activity
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