Loading...
HomeMy WebLinkAbout2007/06/20 - Agenda Packet?~~J ~' ~\ 10500 Civic Center Drive ~ Rancho Cucamonga, CA 91730-3801 City Office: (909) 477-2700 AGENDAS REDEVELOPMENT AGENCY FIRE PROTECTION DISTRICT BOARD CITY COUNCIL REGULAR MEETINGS 1g` and 3'' Wednesdays ~ 7:00 P.M. JUNE 20, 2007 MEMBERS MAYOR MAYOR PRO TEM COUNCIL MEMBERS Donald J. Kurth, M.D. Diane Williams Rex Gutierrez L. Dennis Michael Sam Spagnolo CITY MANAGER CITY ATTORNEY CITY CLERK Jack Lam, AICP James L. Markman Debra J. Adams, CMC ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room............ 5:30 P.M. REGULAR MEETING Council Chambers ........................ 7:00 P.M. ~` INFORMATION FOR THE PUBLIC - ,~ y ~,,, TO ADDRESS THE REDEVELOPMENT AGENCY. FIRE BOARD AND CITY COUNCIL The Agency, Fire Board and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Agency, Fire Board or City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. During "Public Communications,' your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. If you are present to speak on an "Advertised Public Hearing" item, your name will be called when that item is being discussed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. Any handouts for the Agency, Fire Board or City Council should be given to the City Clerk for distribution AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, Public Library and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Agency, Fire Board and Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on-demand" from their computers. The added feature of "Streaming Video On Demand" is available on the City's website at www.ci.rancho- cucamonga.ca.uslwhatsnew.htm for those with Hi-bandwidth (DSUCable Modem) or Low-bandwidth (Dial-up) Internet service. The Agency, Fire Board and City Council meets regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Redevelopment Agency and the Fire District Board. Copies of the agendas and minutes can be found at http:llwww.ci.rancho-cucamonga.ca.us ® If you need special assistance or accommodations to participate in this meeting, Please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 1 RI+NCxo JUNE 20, 2007 CUCAMONGA A. 5:30 P.M. -CLOSED SESSION CALL TO ORDER - TAPIA ROOM 1. Roll Call: Mayor Kurth Mayor Pro Tem Williams Councilmembers Gutierrez, Michael and Spagnolo CLOSED SESSION CALLED TO ORDER AS THE REDEVELOPMENT AGENCY. B. ANNOUNCEMENT OF CLOSED SESSION ITEM S C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) D. CONDUCT OF CLOSED SESSION 1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 12467 BASE LINE ROAD; LINDA D. DANIELS, RDA DIRECTOR, AND J. FILIPPI WINERY, NEGOTIATING PARTIES, REGARDING TERMS OF AGREEMENT -RDA E. CITY MANAGER ANNOUNCEMENTS F. RECESS CLOSED SESSION TO RECESS TO THE REGULAR REDEVELOPMENT AGENCY MEETING AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. II IIII I~~ REDEVELOPMENT AGENCY FIRE PROTECTION DISTRICT AND j~nrcHO CUCAMONGA CITY COUNCIL AGENDA JUNE 20, 2007 2 G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE AGENCY, FIRE BOARD AND COUNCIL. 1. Pledge of Allegiance 2. Roll Call: Mayor Kurth Mayor Pro Tem Williams Councilmembers Gutierrez, Michael and Spagnolo H. ANNOUNCEMENTS/PRESENTATIONS 1. Recognition of the Park and Recreation Commission for their dedication and service. 2. Presentation of a Proclamation to the Park and Recreation Commission declaring "July as Parks and Recreation Month." 3. Presentation on "Fireworks Safety and 2007 Enforcement" Program. I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Redevelopment Agency, Fire Protection District and City Council on any item listed or not listed on the agenda. State law prohibits the Agency, Fire Board, or City Council from addressing any issue not previously included on the Agenda. The Agency, Fire Board, or City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Agency, Fire Board or City Council, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. (Continued on page 3) REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 3 RnNCHO JUNE 20, 2007 C~UCAMONGA The public communications period will not exceed one hour prior to the commencement of the busmess portion of the agenda. During this one hour period, all those who wish to speak on a topic contained m the busmess portion of the agenda will be given pnonty, and no further speaker cards for these busmess items (with the exception of public hearing items) will be accepted once the busmess portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular busmess portion of the agenda has been completed. 1 Presentation by Gary W Lacy regarding Fire Department system and delivery of public 1 safety to the City of Rancho Cucamonga (Item to be presented at the completion of regular busmess.) J. AGENCY/FIRE BOARD/COUNCIL RESPONSES TO PUBLIC COMMENTS This is the time and place for the Agency, Fire Board or City Council to respond to comments made by the general public K. CONSENT CALENDAR-REDEVELOPMENT AGENCY The following Consent Calendar items are expected to be routine and non-controversial They wdl be acted upon by the Agency at one time without discussion. Any item may be removed by an Agencymember for discussion 1 Approval of Minutes May 16, 2007 (regular meeting) 2 Approval of Check Register dated 5/31/07 through 6/12/07, for the total amount of 4 $680,836 48 3 Approve to receive and file current Investment Schedule as of May 31, 2007 5 4 Approval to appropriate $230,000 into Account No 2500801-5516 (Tax Increment Pass 1~ Through Payment-County) and $260,000 into Acct No 2504801-5515 (Tax Increment Pass Through Payment-Other) to support an increase in tax increment received by the Agency, which is passed through to taxing entities for debt service and sewer and water protects in the City of Rancho Cucamonga 5 Approval for the piggyback purchase of one (1) 100' tractor drawn aerial from KME Fire 19 Appaaratus, in the amount not to exceed $787,870 00, funded from Acct No 2505801-5604 (Capital Outlay-Vehicles) 6 Approval of a two-year (2007, 2008) Sponsorship Agreement between the Rancho 21 Cucamonga Redevelopment Agency and Inland Empire Open, Inc (RA 07-004), for City sponsorship of the 2007 and 2008 Mark Christopher Charity Classic Golf Tournament REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 4 RANCI-IO JUNE 20, 2007 CUCAMONGA K. CONSENT CALENDAR -FIRE PROTECTION DISTRICT The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board at one time without discussion. Any item may be removed by a Boardmember for discussion. 7. Approval of Minutes: May 16, 2007 (regular meeting) 8. Approval of Check Register dated 5/31/07 through 6/12/07 for the total amount of 23 $64,180.27. 9. Approval to receive and file current Investment Schedule as of May 31, 2007. 25 10. Approval of Agreement between the City and the District (FD 07-010 / CO 07-084) to enforce 29 firework provisions of the Municipal Code. 11. Approval to adopt a boundary map showing property within SUBTT17919 (K. Hovnanian 30 Homes), located on the northwest corner of Miller Avenue and East Avenue, to be annexed into CFD No. 85-1. RESOLUTION NO. FD 07-029 32 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, ADOPTING A BOUNDARY MAP (ANNEXATION NO. 07-5) SHOWING PROPERTY TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 85-1 12. Approval to adopt a Resolution of Intention to Annex Territory referred to as Annexation No. 33 07-5 (SUBTT17919; K. Hovnanian Homes), into Community Facilities District No. 85-1, specifying facilities and services provided, to set and specify the special taxes to be levied within the annexation and set a time and place for a public hearing related to the annexation. 35 RESOLUTION NO. FD 07-030 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, DECLARING INTENTION TO ANNEX TERRITORY (ANNEXATION NO. 07-5) TO COMMUNITY FACILITIES DISTRICT NO. 85-1 13. Approval to call a new special election date to submit a proposition to authorize the levy of Q4 special taxes in territory (EZE Trucking - APN: 0229-141-08 -Annexation No. 07-4) proposed to be annexed to CFD-85-1. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 5 cR.~'n>vtorr°cn JUNE 20, 2007 RESOLUTION NO. FD 07-031 45 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, CALLING A NEW SPECIAL ELECTION DATE (ANNEXATION NO. 07-4) TO SUBMIT TO THE QUALIFIED ELECTORS OF TERRITORY PROPOSED TO BE ANNEXED TO CFD 85-1, A PROPOSITION TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN K. CONSENT CALENDAR- CITY COUNCIL The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any item may be removed by a Councilmember for discussion. 14. Approval of Minutes: May 16, 2007 (regular meeting) June 4, 2007 (special meeting for Announcements/Presentations -- Kurth absent) 15. Approval of Check Register dated 5/31/07 through 6I12I07 and payroll ending 6/12/07 for 47 the total amount of $2,391,298.56. 16. Approval to receive and file current Investment Schedule as of May 31, 2007. $$ 17. Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of the 67 Foothill Boulevard Storm Drain Improvements from San Sevaine Channel to 1900' + East of Etiwanda Avenue, to be funded from Acct. No. 1 1 2 63035650/1 523 1 26 (Lower Etiwanda Drainage Funds). RESOLUTION NO. 07-146 $$ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR "FOOTHILL BOULEVARD STORM DRAIN IMPROVEMENTS FROM SAN SEVAINE CHANNEL TO 1900' + EAST OF ETIWANDA AVENUE" IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITYCLERK TO ADVERTISE TO RECEIVE BIDS 18. Approval for the Purchase of two (2) Compressed Natural Gas (CNG) Powered Dump 73 Trucks From Carmenita Truck Center of Santa Fe Springs, California, In the amount of $396,690.00 (Acct. #1712001-5604). 75 19. Approval to rescind property owner consent for Environmental Assessment and Victoria Planned Community Amendment DRC2006-00444; Development Agreement and Master Plan DRC2005-0036 and Environmental Assessment and Victoria Planned Community Landmark Alteration DRC2007-00117 -- Pitassi Architects Inc. -- City of Rancho Cucamonga. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 6 Ri+NCao JUNE 20, 2007 CUCAMONGA 20. Approval of Annexation of work program areas to Landscape Maintenance District No. 9 and 76 Street Lighting Maintenance District Nos. 1 and 8 along Perdew Elementary School (DRC2004-00521) frontage, located on the south side of Miller Avenue, east of Etiwanda Avenue. RESOLUTION NO. 07-147 ~ 78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO THE WORK PROGRAM FOR LANDSCAPE MAINTENANCE DISTRICT NO. 9 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 8 FOR PERDEW ELEMENTARY SCHOOL (DRC2004-00521) 21. Approval of Improvement Agreement and Improvement Securities for Parcel Map 17594, 82 located at the northeast corner of Foothill Boulevard and Rochester Avenue, submitted by F & F. LLC. RESOLUTION NO. 07-148 84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE IMPROVEMENT AGREEMENT AND IMPROVEMENT PARCEL MAP 17594 22. Approval of Map, Improvement Agreement, Improvement Security and Ordering the 85 Annexation to Landscape Maintenance District No. 3B and Street Lighting Maintenance Districts No. 1 and 6 for Parcel Map Number 17939, located on the east side of Haven Boulevard, south of Sixth Street, submitted by Rock-Haven, LLC. RESOLUTION NO. 07-149 87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PARCEL MAP NUMBER 17939, IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY RESOLUTION NO. 07-150 ~ 88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B AND STREET LIGHTING MAINTENANCE DISTRICTS NO. 1 AND 6 FOR PARCEL MAP NUMBER 17939 23. Approval of a Landscape Maintenance Agreement within State Highway Right-of-Way on 96 State Route I-15 located between Foothill Boulevard and Church Street between Caltrans (CO 07-085) and City of Rancho Cucamonga; approval of a Landscape Maintenance Agreement within State Highway Right-of-Way on State Route I-15 located between Foothill Boulevard and Church Street between Forest City (CO 07-086) and the City of Rancho Cucamonga; and approval of Improvement Agreement and Improvement Security within State Highway Right-of-Way on State Route I-15 located between Foothill Boulevard and Church Street. REDEVELOPMENT AGENCY FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA ~ ~rcao JUNE 20, 2007 C~UCAMONGA 98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING MAINTENANCE AGREEMENTS, IMPROVEMENT AGREEMENTS AND IMPROVEMENT SECURITIES FOR PARCEL MAP 15716 24. Approval of Agreement between the City and the District (CO 07-084 / FD 07-010) to enforce 99 firework provisions of the Municipal Code. 25. Approval of the assignment of Waste Management of the Inland Empire franchise permit to 100 Burrtec Waste Industries. 26. Approval to execute a revised Professional Services Agreement with LSA Associates (CO 06-201 A) for Development Review DRC2006-00633 -Rancho Workforce Housing, not to exceed $114,960 for the preparation of an Environmental Impact Report for a request to develop 10.5 acres with a 166-unit apartment complex, in conjunction with a General Plan Amendment and Development District Amendment to change the land use from Commercial to Mixed Use for 17 acres of land located on the north side of Foothill Boulevard between Hermosa Avenue and Center Avenue. APN: 1077-601-02, 03, 04, 05, 06, 11, 13, and 14 to be funded from the developer deposit through account 1001314-5303. Related Files: Development District Amendment DRC2006-00634, General Plan Amendment DRC2006- 00635, and Tree Removal Permit DRC2006-00636. 27. Approval to accept the bids received and award and authorize the execution of the contract in the amount of $1,419,900.00 to the apparent low bidder, Dynalectric (CO 07-087), and authorize the expenditure of a 10% contingency in the amount of $141,990.00 for the Construction or Modification of Traffic Signals and Safety Lighting at Ten Locations, to be funded from Transportation funds, Acct. Numbers: 11243035650/1573124-0, 11243035650/1577124-0, 1124303565011580124-0, 1124303565011581124-0, 1124303565011583124-0, 1124303565011578124-0, 1124303565011579124-0, 1124303565011622124-0, 11243035650/1576124-0, 11243035650/1512124-0; and appropriate an additional amount of $15,000.00 to Acct. No. 1124303565011573124-0, $32,000.00 to Acct. No. 11243035650/1577124-0, $96,000.00 to Acct. No. 11243035650/1580124-0, $91,000.00 to Acct. No. 11243035650/1578124-0, $148,000.00 to Acct. No. 11243035650/1579124-0, $43,000.00 to Acct. No. 1124303565011622124-0, $47,000.00 to Acct. No. 1124303565011576124-0, and $67,000.00 to Acct. No. 1 1 243035650/1 51 2 1 24-0 from Transportation fund balance. 28. Approval to accept the bids received and award and authorize the execution of the contract in the amount of $109,498.00 to the apparent low bidder, Harris Steel Fence Company (CO 07-088), and authorize the expenditure of a 10% contingency in the amount of $10,949.80 for the Victoria Gardens Cultural Center Fencing, to be funded from Fund 615, Acct. No. 1615303-5602, and appropriate funds in the amount of $120,448.00 from Fund 615 fund balance into Acct. No. 1615303-5602. 102 137 144 29. Approval to accept the bids received and award and authorize the execution of the contract 147 in the amount of $182,650.00 to the apparent low bidder, Hillcrest Contracting, Inc. (CO 07- 089), and authorize the expenditure of a 10% contingency in the amount of $18,265.00 for the Baker Avenue Grade Crossing North of 8~h Street, to be funded from Transportation Funds, Acct. Na. 11243035650/1568124-0. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 8 ~NCHO JUNE 20, 2007 CUCAMONGA 30. Approval to accept bids received and award and authorize the execution of the contract in the amount of $268,682.00 to the apparent low bidder, Laird Construction Company, Inc. (CO 07-090), and authorize the expenditure of a 10% contingency in the amount of $26,868.20 for the Arrow Route Pavement Rehabilitation from Hermosa Avenue to Haven Avenue, to be funded from Measure "I" Funds, Acct. No. 11763035650/1581176-0, and appropriate $60,000.00 to Acct. No. 11763035650/1581176-0 from Measure "I" fund balance. 31. Approval to accept the bids received and award and authorize the execution of the contract in the amount of $67,150.00 to the apparent low bidder, Laird Construction Company, Inc. (CO 07-091), and authorize the expenditure of a 10% contingency in the amount of $6,715.00 for the 5`" Street and Fairway View Place A.C. Pavement Final Cap, to be funded from Transportation Funds, Acct. No. 11243035650/1623124-0 and $30,000.00 from Developer's Trust Funds, Acct. No. 1882002314, and appropriate an additional amount of $29,000.00 to Acct. No. 1124303565011623124-10 from Transportation fund balance. 152 157 32. Approval to accept the bids received and award and authorize the execution of the contract 163 in the amount of $53,048.30 to the apparent low bidder, Lasting Images Landscape (CO 07- 092), for the Base Bid and lwo Additive Bids of their proposal, and authorize the expenditure of a 10% contingency in the amount of $5,304.83 for the Heritage Park and Windrows Park Baseball Field Renovations, to be funded from Park Development Funds, Acct. Nos. 11203055650/1562120-0 and 1120305565011600120-0. 33. Approval to authorize the execution of a Professional Services Agreement with Pouk & 169 Steinle, Inc. (CO 07-093) for the operation and maintenance of the Victoria Arbors Substation and the Municipal Utilities Electrical Distribution System within the Rancho Cucamonga Municipal Utility service area, to be funded from Acct. No. 17053035309. 34. Approval to execute the Professional Services Agreement with Landscape Structures, Inc. 171 (CO 07-094) for the procurement and installation of play equipment for the Red Hill North Tot Lot; and authorize the expenditure of $152,966.46 plus 10% contingency from Account No. 1120305-5650/1059120-0. 35. Approval of Improvement Agreement Extension for Tract 16776, located on the north side of 172 Base Line Road, approximately 1,200 feet east of Etiwanda Avenue, submitted by Van Daele Communities, LLC. 175 RESOLUTION NO. 07-152 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 16776 36. Approval of Improvement Agreement Extension for Parcel Map 16981, located 100 feet 176 south of Wilson Avenue between Hellman Avenue and Cousins Place, submitted by Steven Spies and Peter and Linda Bryan. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 9 Cu~ oNCn JUNE 20, 2007 RESOLUTION NO. 07-153 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR PARCEL MAP 16981 37. Approval of Improvement Agreement Extension for Parcel Map 17318, located at the northeast corner of 4`" Street and Utica Avenue, submitted by Investment Development Services, Inc. RESOLUTION NO. 07-154 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR PARCEL MAP 17318 38. Approval of Improvement Agreement Extension for Parcel Map 17609, located on the southeast corner of Church Street and Victoria Gardens Lane, submitted by Bass Pro Outdoor World, LLC. RESOLUTION NO. 07-155 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR PARCEL MAP 17609 39. Approval to accept Improvements and file a Notice of Completion for improvements for Parcel Map 15716-1 located south of Base Line Road, west of Etiwanda Avenue, north of Foothill Boulevard and east of Day Creek Channel, submitted by Victoria Gardens Mall, LLC. RESOLUTION NO. 07-156 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR PARCEL MAP 15716-1 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK 40. Approval to accept Improvements and file a Notice of Completion for improvements for Parcel Map 15716-2 located on the northeast corner of Foothill Boulevard and Day Creek Boulevard, submitted by Victoria Gardens, LLC. RESOLUTION NO. 07-157 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR PARCEL MAP 15716-2 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK 179 180 183 184 187 188 190 191 194 REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 10 C~oNCn JUNE 20, 2007 41. Approval to accept Improvements, retain the Faithful Performance Bonds in lieu of 195 Maintenance Bonds, and file a Notice of Completion for improvements far Tracts 16301 and 16445, located north of Church Street and west of Etiwanda Avenue, submitted by Centex Homes. RESOLUTION NO. 07-158 197 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACTS 16301 AND 16445 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETIONS FOR THE WORK 42. Approval to accept Improvements, release the Faithful Performance Bond, accept a 199 Maintenance Bond and file a Notice of Completion for improvements for Tract 16644, located on the west side of Beryl Street between Cielito and Mignonette, submitted by Rancho Montecito Holdings, LLC. 201 RESOLUTION NO. 07-159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 16644 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L. CONSENT ORDINANCES The following Ordinances have had public hearings at the time of first reading. Second readings are expected to be routine and noncontroversial. The Agency, Fire Board, or Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by an Agencymember, Boardmember, or Councilmember. No Items Submitted. M. ADVERTISED PUBLIC HEARINGS FIRE PROTECTION DISTRICT The following items have been advertised andlor posted as public hearings as required by law. The President will open the meeting to receive public testimony. 1. CONSIDERATION OF A RESOLUTION THAT WILL ESTABLISH JUNE 30. 2007, AS THE 202 EXPIRATION DATE FOR CERTAIN PERMITS ISSUED BY THE DISTRICT PRIOR TO JULY 1. 2006. WHICH HAVE NO EXPIRATION DATE AND ESTABLISH A ONE YEAR TERM FOR PERMITS ISSUED PERSUANT TO SECTION 105 OF THE CALIFORNIA FIRE CODE. AFTER JULY 1, 2006. WHICH HAVE NO EXPIRATION DATE REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 11 C~ oNCn JUNE 20, 2007 RESOLUTION NO. FD 07-032 203 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, SETTING AN EXPIRATION DATE FOR CERTAIN FIRE PERMITS M. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. CONSIDERATION OF DEVELOPMENT CODE AMENDMENT DRC2007-00296 -CITY ~ 205 OF RANCHO CUCAMONGA - An amendment to Section 17.08.030E of the Development Code to establish regulations governing the operation of yard sales in the Residential Zones. This action is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines. This item will be forwarded to the City Council for Final Action. ORDINANCE NO. 778 (first reading) ~ 210 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT DRC2007-00296, AMENDING SECTION 17.080.030E OF THE DEVELOPMENT CODE TO ESTABLISH REGULATIONS GOVERNING THE OPERATION OF YARD SALES IN THE RESIDENTIAL ZONES; AND MAKING FINDINGS IN SUPPORT THEREOF 2. CONSIDERATION OF A RESOLUTION REVISING FEES IN THE EXISTING 212 COMPREHENSIVE TRANSPORTATION FEE SCHEDULE APPLICABLE TO CITYWIDE TRANSPORTATION PROJECTS AS MANDATED BY SAN BERNARDINO COUNTY MEASURE I. PASSED BY VOTERS ON NOVEMBER 2. 2004 RESOLUTION NO. 07-160 214 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION NO. 07-040, REVISING CITY-WIDE TRANSPORTATION DEVELOPMENT FEES FOR ALL DEVELOPMENTS WITHIN THE CITY OF RANCHO CUCAMONGA, AND MAKING FINDINGS IN SUPPORT THEREOF N. PUBLIC HEARINGS The following items have no legal publication or posting requirements. No Items Submitted. REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 12 ~viceo JUNE 20, 2007 CucnivtoNCn O. CITY MANAGER'S STAFF REPORTS FIRE PROTECTION DISTRICT The following items have no legal publication or posting requirements. 1. CONSIDERATION OF THE ADOPTION OF A RESOLUTION OF THE RANCHO 223 CUCAMONGA FIRE PROTECTION DISTRICT AMENDING THE PERSONNEL RULES AND REGULATIONS RESOLUTION NO. FD 07-033 225 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, AMENDING THE PERSONNEL RULES AND REGULATIONS O. CITY MANAGER'S STAFF REPORTS CITY COUNCIL The following items have no legal publication or posting requirements. 1. CONSIDERATION OF ANIMAL CARE AND SERVICES SPONSORSHIP APPROVAL 275 POLICY 2. NEIGHBORHOOD CLEAN-UP PRESENTATION (Oral Report) P. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. 1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Councilmember.) 2. CONSIDERATION OF CITY COUNCIL COMMUNITY SERVICES SUBCOMMITTEE'S 278 RECOMMENDATION REGARDING APPOINTMENTS TO THE COMMUNITY FOUNDATION BOARD OF DIRECTORS 3. DISCUSSION OF MEDICAL MARIJUANA ISSUES (Oral Report) Q. IDENTIFICATION OF ITEMS FOR NEXT MEETING REDEVELOPMENT AGENCY, FIRE PROTECTION DISTRICT AND CITY COUNCIL AGENDA 13 ~xceo JUNE 20, 2007 Cocn;vtoxcn R. ADJOURNMENT I, Debra J. Adams, City Clerk of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on June 14, 2007, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. RANCHO CUCAMONGA REDEVELOPMENT AGENCY Aeenda Check Resister 5/31/2007 through 6/12/2007 Check No. Check Date Vendor Name Amount AP - 00252683 6/6/2007 CHICAGO TITLE 80,000.00 AP - 00252683 6/6/2007 CHICAGO TITLE 400.00 AP - 00252705 6/6/2007 DAZIAN LLC 1,623.75 AP - 00252707 6/6/2007 DIAMOND FENCE CO 23,032.89 AP - 00252707 6/6/2007 DIAMOND FENCE CO 597.21 AP - 00252744 6/6/2007 GEOGRAPHICS 1,280.00 AP - 00252755 6/6/2007 GUTIERREZ, REX 696.94 AP - 00252773 6/6/2007 INLAND EMPIRE UTILITIES AGENCY 72,530.91 AP - 00252787 6/6/2007 KONICA MINOLTA BUSINESS SOLUTIONS 40.83 AP - 00252791 6/6/2007 LETNER ROOFING CO INC 33,523.66 AP - 00252795 6/6/2007 LIVING SPACES 436,532.57 AP - 00252830 6/6/2007 NEW TECH SOLUTIONS INC 3,806.26 AP - 00252832 6/6/2007 NORTHTOWN HOUSING DEVELOPMENT CORP. 12,597.55 AP - 00252834 6/6/2007 OFFICE DEPOT 1,325.82 AP - 00252834 6/6/2007 OFFICE DEPOT 141.45 AP - 00252834 6/6/2007 OFFICE DEPOT -16.16 AP - 00252834 6/6/2007 OFFICE DEPOT 34.12 AP - 00252855 6/6/2007 RANCHO CUCAMONGA CHAMBER OF COMMEI 25.00 AP - 00252868 6/6/2007 ROSE BRAND 3,220.44 AP - 00252882 6/6/2007 SHOWREEL INTERNATIONAL 8,723.47 AP - 00252907 6/6/2007 SWIFTY SIGN 719.77 Total for Check ID AP: 680,836.48 Total for Entity: 680,836.48 P4 User: VLOPEZ -Veronica Lopez Page: 1 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 14:42:4 13,283.86 City of Rancho Cucamonga Investments Par Value Market Value Book Value % of PoMOlio Term Days to Maturity YTM 360 Equiv. YTM 365 Equiv. Local Agency Investment Fund 29,446,095 97 29,446,095.97 29,446,095.97 16.70 1 1 5.176 5.248 Commercial Paper-Discount 9,000,000.00 8,930,68389 8,930,683.89 5.07 53 16 5.262 5.335 Federal Agency Issues-Coupon 133,000,000.00 131,828,901.23 132,9209011.00 75.39 1,506 759 4.125 4.182 Treasury Securities-Coupon 5,000,000.00 4,982,812.50 5,002,343.75 2.84 661 638 4.654 4.719 176,446,095.97 175,168,493.59 176,300,023.61 100.00% 1,157 ' 591 4.373 4.434 Investments Cash and Accrued Interest Passbook/Checking (not included in yieltl calculations) Accrued Interest at Purchase Subtotal Total Cash and Investments Rancho Cucamonga Redevelopment Portfolio Management Portfolio Summary May 31, 2007 13,283.86 108,629.96 121,913.82 176,459,379.83 175,310,407.41 13,283.86 108,629.96 121,913.82 176,421,937.43 1 1 1,157 591 0.493 0.500 4.373 4.434 Total Earnings May 31 Month Ending Fiscal Year To Date Current Year 627,746.34 4,657,641.89 Average Daily Balance 171,883,157.93 136,572,584.68 Effective Rate of Return 4.30% '3.72% I certify that this report accurately reFlects all Agency pooled investments and is in conformity with the investment policy adopted December 20, 2006. A copy of the investment policy is available in the Administrative Services Department. The Investment Program herein shown provides sufficient cash Oow liquidity to meet the next six months estimated expenditures. The month-end market values were obtained from (IDC) -Interactive Data Corporation pricing service. The attached Summary of RDA 2001 & 2004 Tax Allocation Bonds as of current month end and Summary of Cash and Investments with Fiscal Agents as of the prior month's end is provided under the City official Investment Policy. The provisions of the individual bond documents govern the management of these funds. John R. I ison, Treasurer Reporting period O5I01I2007-05/31/2007 Run Dale: 06/13!1007 - 17:34 Portfolio RDA CP PM (PRF_PM1)fiymRepi 6.41.2020 -D Report Ver. 5.00 (n Rancho Cucamonga Redevelopment Portfolio Management Portfolio Details -Investments May 31, 2007 Page 2 Average Purchase Statetl YTM Days to Maturity CUSIP Investment # Issuer Balance Dale Par Value Market Value Book Value Ra[e Mootly's 360 Maturity Date Local Agency Investment Fund SYS145 145 LOCAL AGENCY INVST FUND Subtotal and Average 33,155,773.39 29,446,095.97 29,446,095.97 29,446,095.97 5.248 5.176 29,446,095.97 29,446,095.97 29,446,095.97 5.176 Commercial Paper -Discount 025815TM3 974 AMERICAN EXPRESS 36959JTE3 975 GENERAL ELECTRIC CAPITAL Subtotal and Average 8,930,683.99 Federal Agency Issues -Coupon 313310K55 904 313310M79 911 313310705 924 31331TND9 927 31331TWH0 935 31331TWJ6 936 31331TG62 942 313317025 952 31331XNU2 966 31331X705 972 31331%A36 982 31339XJJ4 916 31339XPL2 917 3133X4087 937 3133%4XF3 936 3133XAR25 955 3133%AMW4 957 3133XJVL9 967 3133XK504 969 3133XKUH6 981 3133XL304 984 3128%1808 903 3128X1JD0 914 3128XiJN8 915 3128X2LY9 930 3128X25Y7 940 3128X38F9 941 FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL FARM CREDIT BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN BANK FEDERAL HOME LOAN MORTG CORP FEDERAL HOME LOAN MORTG CORP FEDERAL HOME LOAN MORTG CORP FEDERAL HOME LOAN MORTG CORP FEDERAL HOME LOAN MORTG CORP FEDERAL HOME LOAN MORTG CORP Run Oata: 06/13/2007 -17:34 04/25/2007 4,000,000.00 04/25/2007 5,000,000.00 9,000,000.00 3,967,003.33 3,967,003.33 5.210 5.253 20 06/21/2007 4,963,680.56 4 °63,680.56 5.230 5.268 13 06/14/2007 8,930,683.89 8,930,663.89 5.262 16 05/19/2003 2,000,000. 00 1,958, 750.00 1,997,500. 00 3.120 3.104 353 05/19/2008 06/03/2003 3,000,000. 00 2,939, 062.50 3,000,000. 00 3.210 3.166 368 06/03/2008 OB/13I2003 3,000,000. 00 2,986, 875.00 2,995,312. 50 3.050 3049 73 08/13/2007 12/17/2003 4,000,000. 00 3,946, 250.00 4,000,000. 00 3.970 3.916 382 06/17/2008 03/17/2004 2,000,000. 00 1,967, 500.00 2,000,000. 00 3.240 3.196 290 03/17/2008 03/17/2004 3,000,000. 00 2,925, 937.50 2,998,125. 00 3.550 3.517 535 11/17/2008 04/29/2004 3,000,000. 00 2,943, 750.00 2,982,000. 00 3.920 4.012 514 10/27/2008 06/10/2004 2,000,000. 00 1,986, 250.00 2,000,000. 00 4.000 3.945 192 12/10/2007 02/13/2007 3,000,000. 00 2,996, 250.00 3,000,000. 00 5.350 5.277 987 02/12/2010 03/28/2007 5,000,000. 00 4,965, 625.00 5,000,000. 00 5.250 5.178 1,762 03/28/2012 05/25/2007 3,000,000. 00 2,986, 875.00 3,000,000. 00 5.050 4.981 1,454 05/25/2011 06/12/2003 7,000,000. 00 6,995, 625.00 7,000,000. 00 2.650 2.614 10 06/11/2007 06/28/2003 5,000,000. 00 4,957, 812.50 5,000,000. 00 2.450 2.417 117 09/26/2007 03/2fi/2004 2,000000. 00 1,958, 750.00 2,000,000. 00 4.000 3.945 664 03/26/2009 03/29/2004 2,000,000. 00 1979, 375.00 2,000,000. 00 3.500 3.453 210 12/28/2007 02/16/2005 4,000,000. 00 3,942, 500.00 4,(100,000. 00 4.080 4024 444 08/18/2008 02/22/2005 4,000,000. 00 3,962, 500.00 3,999,000 .00 4.000 3.954 266 02/22/2008 02/13/2007 3,000,000. 00 2,985 ,000.00 3,000,000 .00 5.000 4.932 1,379 03/11/2011 03/09/2007 3,000,000 .00 2,993 ,437.50 2,999,250 .00 5.000 5.031 222 01/09/2008 05/24/2007 4,000,000 .00 3,970 ,000.00 3,954,000 .00 5.150 5.190 1,453 05/24/2011 05/29/2007 3,000,000 .00 2,984 ,062.50 3,000,000 .00 5.350 5.277 1,824 05/29/2012 05/19/2003 5,000,000 .00 4,914 ,095.31 4,993,750 .00 3.500 3.479 353 05/19/2008 06/12/2003 3,000,000 .00 2,932 ,430.88 2,999,100 .00 3.030 2995 376 06/11/2008 06I17J2003 2,000,000 .00 1,998 ,425.90 2,000,000 .00 2.400 2.367 10 06/11/2007 01/30/2004 2,000,000 .00 1,994 ,342.04 2,000,000 .00 3.500 3.452 59 07/30/2007 04/19/2004 2,000,000 .00 1,982 ,878.11 1,997,600 .00 2.920 2.916 140 10/19/2007 04/26/2004 2,000,000 .00 1,984 ,876.10 2,000,000 .00 3.280 3.235 147 10/26/2007 Portfolio RDA CP PM (PRF_PM2) SymRep1641.2025 Report Ver. 5.00 Rancho Cucamonga Redevelopment Portfolio Management Portfolio Details -Investments May 31, 2007 Page 3 Average Purchase Statetl YTM Days to Maturity CUSIP Inves[ment# Issuer Balance Date Par Value Marke[ Value Book Value Rate Mootly's 360 Maturity Date Federal Agency Issues -Coupon 3128X3FC2 945 FEDERAL HOME LOAN MORTG CORP 05/24/2004 3126X3FZ1 ~ 946 FEDERAL HOME LOAN MORTG CORP 05/26/2004 3128XSC48 965 FEDERAL HOME LOAN MORTG CORP 02/08/2007 3128XSR75 971 FEDERAL HOME LOAN MORTG CORP 03/20/2007 3128XSR75 973 FEDERAL HOME LOAN MORTG CORP 04/04/2007 3126XSK80 979 FEDERAL HOME LOAN MORTG CORP 05/10/2007 3136F3082 919 FEDERAL NATL MTG ASSN 07/16/2003 3136FSGP0 934 FEDERAL NATL MTG ASSN 03/16/2004 3136FSP81 939 FEDERAL NATL MTG ASSN 04/12/2004 3136F6Y06 956 FEDERAL NATL MTG ASSN 02/22/2005 3136FBFW0 968 FEDERAL NATL MTG ASSN 03/07/2007 3136FBGC3 970 FEDERAL NATL MTG ASSN 03/09/2007 3136F8LU7 976 FEDERAL NATL MTG ASSN 05109/2007 31398ABC5 977 FEDERAL NATL MTG ASSN 05/09/2007 31396ABC5 980 FEDERAL NATL MTG ASSN 05/21/2007 31398ACL4 983 FEDERAL NATL MTG ASSN 05/29/2007 Subtotal antl Average 124,705,754.84 3,000,000.00 2,978,424.23 2,999,062.50 3750 3.708 175 11/23/2007 3,000,000.00 2981,990.05 2,993,700.00 4.000 4.002 357 05/23/2008 3,000,000.00 2,996,234.90 3,000,000.00 5.375 5.301 983 02/08/2010 1,000,000.00 991,622.01 996,300.00 5.250 5.217 1749 03/15/2012 2,000,000.00 1,983,244.02 1,995,600.00 5.250 5.228 1,749 03/15/2012 5,000,000.00 4,975,025.18 5,000,000.00 5.400 5.324 1,736 03/02/2012 2,000,000.00 1,993,125.00 2,000,000.00 2.500 2.466 45 07/16/2007 3,000,000.00 2,939,062.50 3,000,000.00 4.040 3.985 654 03/16/2009 2,000,000.00 1,984,375.00 2,000,000.00 3.020 2.979 133 10/1212007 4,000,000.00 3,962,500.00 3,997,200.00 4.000 3.970 266 02/22/2008 5,000,000.00 4,990,625.00 5,000,000.00 5.430 5.356 1,375 03/07/2011 1000,000.00 997,812.50 999,650.00 5.260 5.196 1,741 03/07/2012 5000,000.00 4,971,875.00 4,996,250.00 5?50 5.199 1,436 05/09/2011 3,000,000.00 2,979,375.00 2,998,500.00 5.300 5.239 1,802 05/07/2012 1,000,000.00 993,125.00 997,000.00 5.300 5.296 1,802 05!07/2012 4,000,000.00 3,991,250.00 4000,000.00 5.500 5.425 1,824 05/29/2012 113,000,000.00 131,828,901.23 132,920,900.00 4.125 759 Treasury Securities -Coupon 912628GJ3 978 TREASURY NOTE 05/09/2007 5,000,000.00 4,962,812.50 5,002,343.75 4.750 4.654 638 02128/2009 Subtotal antl Average 5,062,338.71 5,000,000.00 4,982,812.50 5,002,343.75 4.654 638 Total antl Average 171,883,157.93 176,446,095.97 175,188,493.59 176,300,023.61 4.377 ~ 591 Portfolio RDA CP Run Dale' 06113/2007 - 1]:34 PM (PRF_PM2) SymRep1641.2025 V Rancho Cucamonga Redevelopment Portfolio Management Portfolio Details -Cash May 31, 2007 Page 4 Average Purchase Statetl YTM Days to CUSIP Investment# Issuer Balance Date Par Value Markel Value Book Value Rate Mootly's 360 Maturity SavingslMiscellaneous Accounts SYS744 144 BANK OF AMERICA 13,283.86 13,283.86 13,283.86 0.500 0.493 1 Average Balance 0.00 Accrued Interest al Purchase 108,629.96 108,629.96 1 Suhtotal ~ 121,913.82 121,913.82 Total Cash and lnvestmentss 171,883,157.93 176,459,379.83 175,310,407.61 176,421,937.47 4.373 591 Run Date: 06/132007 -17:31 Portfolio RDA CP PM (PRF_PM2) SymRepl641.202b ~ Rancho Cucamonga Redevelopment Portfolio Management Activity By Type May 1, 2007 through May 31, 2007 3.125 05/15/2007 0.00 4.750 05/09/2007 5,002,343.75 Beginning Stated Transaction Purchases Retlemplions Ending CUSIP Investmentb Issuer Balance Rate Date or Deposits or Withdrawals Balance Local Agency Investment Fund (Monthly Summary) SYS145 145 LOCAL AGENCY INVST FUND 5.248 9,300,00!•.00 15,000,000.00 Subtotal 35,746,095.97 9,300,000.00 15,000,000.00 29,446,095.97 SavingslMiscellaneous Accounts (Monthly Summary) SYS144 144 BANK OF AMERICA 0.500 0.00 15,034.01 Subtotal 29,117.87 0.00 15,834.01 13,283.86 Commercial Paper -Discount Subtotal 6,930,683.89 5,002,343.75 42,276,097.75 Federal Agency Issues -Coupon 31331%A36 982 FEDERAL FARM CREDIT BANK 5.050 05/25/2007 3,000,000.00 0.00 3133XKUH6 981 FEDERAL HOME LOAN BANK 5.150 05/24/2007 3,9A4,000.00 0.00 3133XL304 984 FEDERAL HOME LOAN BANK 5.350 05/29/2007 3,000,000.00 0.00 3128X5K60 979 FEDERAL HOME LOAN MORTG CORP 5 400 05/10/2007 5,000,000.00 0.00 3136F3TY2 906 FEDERAL NATL MTG ASSN 2.625 05/21/2007 0.00 4,496,625.00 3136F3V06 909 FEDERAL NATL MTG ASSN 2.500 05/25/2007 0.00 5,997,000.00 3136FBLU7 976 FEDERAL NATL MTG ASSN 5.250 OS/09I2007 4,996,250.00 0.00 31398ABC5 977 FEDERAL NATL MTG ASSN 5.300 05/09/2007 2,998,500.00 0.00 31398ABC5 960 FEDERAL NATL MTG ASSN 5.300 05/21/2007 997,000.00 0.00 31398ACL4 983 FEDERAL NATL MTG ASSN 5.500 05/29/2007 4,000,000.00 0.00 Subtotal 115,438,775.00 27,975,750.00 10,497,625.00 132,920,900.00 Treasury Securities -Coupon 912828CG3 951 912828GJ3 978 Run Oele'. 06I13/20W - 17.34 TREASURY NOTE TREASURY NOTE Subtotal Total 2,991,328.13 162,536,000.86 2,991 728.13 0.00 2,991,128.13 28,500,787.14 Page 5 8,930,683.89 5,002,343.75 176,313,307A7 Portfolio RDA CP . PM (PRF_PM3) SymRept 641.20 ~ - + ~ ' -Repon Ver. 6.00 Rancho Cucamonga Redevelopment Agency Summary of Cash and Investments with Fiscal Agents For the Month Ended April 30, 2007 Trustee andlor Purchase Maturity Cost Bond Issue Paving Agent Account Name Investment Date Date Yield Value 96 Housing Set-Aside Tax Bank of New York Interest Fund Federated Treasury Obligations 8/30/2002 N/A' 4.77% $ 298.38 Principal Fund Federated Treasury Obligations 8/30/2006 N/A' 4.77% 218.00 Housing Fund Federated Treasury Obligations 3/12/2002 N/A' 4.00% 0.50 $ 516.88 01 Tax Allocation Refunding Bonds Wells Fargo Reserve Fund Federated Treasury Obligations 8/22/2001 N/A' 4.59% $ 7,371,529.03 Principal Fund Federated Treasury Obligations 8/31/2005 N/A` 4.54% 2.73 Interest Fund Federated Treasury Obligations 8!31/2005 N/A' 4.54% 705.27 Special Fund Federated Treasury Obligations 9/30/2005 N/A' 4.59% 84,729.18 $ 7,456,966.21 99 Tax Allocation Refunding Bonds Wells Fargo Interest Fund Federated Treasury Obligations 2/28/2005 N/A' 4.63% $ 820.96 Principal Fund Federated Treasury Obligations 8/31/2005 N/A` 4.62% 541.43 Special Fund Federated Treasury Obligations 9/30/2005 N/A' 4.90% 142.96 $ 1,505.35 04 Tax Allocation Refunding Bonds Wells Fargo Reserve Fund Investment Agreement 3/31/2004 N/A' 5.07% $ 12,938,491.70 Interest Fund Federated Treasury Obligations 2/28/2005 N/A' 4.59% 325,247.81 Principal Fund Federated Treasury Obligations 8/31/2005 N/A' 4.57% 852.65 Special Fund Federated Treasury Obligations 9/30/2005 N/A' 4.59% 3,594.48 $ 13,268,186.64 TOTAL CASH AND INVESTMENTS WITH FISCAL AGENTS $ 20,727,175.08 'Note: These investments are money market accounts which have no stated maturity date as they maybe liquidated upon demand J RDA 2001 Tax Allocation Bonds Portfolio Management Portfolio Summary May 31, 2007 City of.Rancho Cucamonga Par Market Book % of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. Local Agency Investment Funtl 21 400.76 21 400.76 21,400.76 0.10 1 1 5.176 5.246 Commercial Paper Discount 22,500,000.00 22,292,933.34 22,292,933.34 99.90 64 40 5.225 5.297 22,521,400.76 22,314,334.10 22,314,334.10 100.00% 64 40 5.225 5.297 Investments Total Earnings May 31 Month Ending Fiscal Year To Date Current Year 100,870.20 791,070.30 Average Daily Balance 22,418,045.34 24,255,115.67 Effective Rate of Return 5.30% 3.55 This report accurately reflects the investment of the Rancho Cucamonga Redevelopment Project 2001 Tax Allocation Bonds proceeds in accordance with the Agency's supplemental indenture dated August 1, 2001. The Investment Program herein shown provides sufficient cash Flow liquidity to meet the public improvements schedule and funding requirements. Reporting period 05101/2007-0513112007 Portfolio TAB CP Run Data'. 061131200] - 1]:2] PM (PRF_PM1) SymRep1641.202b ~ Report Ver. 5.00 1 RDA 2001 Tax Allocation Bonds Portfolio Management Portfolio Details -Investments May 31, 2007 Page Z Average Purchase Statetl YTM Days [o Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Ra[e Mootly's 365 Maturity Date Local Agency Investment Fund SY5101 101 LOCAL AGENCY INVESTMENT FUND 21,400.76 2140076 21,40076 5.248 5.248 1 Subtotal and Average 21,400.76 21,400.76 21,400.76 21,400.76 5.248 1 Commercial Paper Discount 02581SUB5 123 AMERICAN EXPRESS 05/08/2007 10,000,000.00 9908,266.67 9,908,266.67 5.160 5.280 40 07/11/2007 36959JUB7 124 GENERAL ELECTRIC CAPITAL 05/08/2007 12,500,000.00 12,384,666.67 12,384,666.67 5.190 5.311 40 07/11/2007 Subtotal antl Average 22,396,644.58 22,500,000.00 22,292,933.34 22,292,933.34 5.297 40 Total and Average 22,416,045.34 22,521,400.76 22,314,334.10 22,314,374.10 5.297 40 Run Date. O6I13I2007 - 1727 Portfolio TAB CP PM (PRF_PM2) 6ymRept e41.202b ~ N Report Ver. 5.00 CUSIP Investment# Issuer RDA 2001 Tax Allocation Bonds Portfolio Management Activity By Type May 1, 2007 through May 37, 2007 Beginning Statetl Transaction Purchases Balance Rale Date or Deposits Retlemptlons Ending or Withtlrawals Balance Page 3 Local Agency Investment Fund (Monthly Summary) Subtotal 21,400.76 21,400.76 Commercial Paper Discount 025815U65 123 AMERICAN EXPRESS 5.160 05/08/2007 9,908,26667 0.00 36959JS87 120 GENERAL ELECTRIC CAPITAL 5.180 05/08/2007 0.00 6,999,964.84 369595587 122 GENERAL ELECTRIC CAPITAL 5.180 05/08/2007 0.00 8,452,300.83 36959JU 67 124 GENERAL ELECTRIC CAPITAL 5.190 05/08/2007 12,364,666.67 0.00 90262DS89 121 UBS FINANCE 5.200 05/08/2007 0.00 7,299,960.30 Subtotal 22,752,225.97 22,292,933.34 22,752,225.97 22,292,933.34 Tolal 22,773,626.73 22,292,933.74 22,752,225.97 22,314,334.10 Portfolio TAB CI ~ Run Hate' 06I13I2007 -17:27 PM (PRF_PM3) SymRept 6 41.20: tA7 Report Ver. 5.00 City of Rancho Cucamonga Investments RDA 2004 Tax Allocation Bonds Portfolio Management Portfolio Summary May 31, 2007 Par Market Book % of Days to YTM VTM Value Value Value PoMollo Term Maturlry J60 Equiv. 365 Equiv. Local Agency Investment Fund 143,571.22 143,571.22 143,571.22 0.19 1 1 5.176 5.246 Wells Fargo Money Market FUnd 75,000,000.00 75,000,000.00 75,000,000.00 99.81 1 1 4.350 4.410 75,143,571.22 75,143,571.22 75,143,571.22 100.00% 1 1 4.351 4.412 Investments Total Earnings May 31 Month Ending Fiscal Year To Date Current Year 292,643.71 2,267,823.27 Average Daily Balance 75,143,571.22 74,879,619.39 Effective Rate of Return 4.59% 3.30 This report accurately reflects the investment of the Rancho Cucamonga Redevelopment Project 2004 Tax Allocation Bonds proceeds in accordance with the Agency's supplemental indenture dated March 31, 2004. The Investment Program herein shown provides sufficient cash flow liquidity to meet the public improvements schedule and funding requirements. Reporting period OSIO1I2007-0513112007 Portfolio TAB4 CP Run Dale'. O6/132007-17:20 PM (PRF_PM1)SymRept 641.202b ~ Report Ver. 5.00 A RDA 2004 Tax Allocation Bonds Portfolio Management Portfolio Details -Investments May 31, 2007 Page 2 Average Purchase Stated VTM Days [o Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Dale Local Agency Investment Fund SYS401 401 LOCAL AGENCY INVESTMENT FUND 143,571.22 143,571.22 143,571.22 5.240 5.248 1 Suhtotal antl Average 143,571.22 143,571.22 143,571.22 743,577.22 5.248 1 Wells Fargo Money Market Fund SYS405 405 WELLS FARGO 03/30/2007 75 000,000.00 75,000,000.00 75,000,000.00 4 410 4 410 1 Subtotal and Average 75,000,000.00 75,000,000.00 75,000,000.00 75,000,000.00 4.470 1 Total and Average 75,143,571.22 75,143,577.22 75,147,577.22 75,143,571.22 4.472 7 Run Data: 06/132007 - 17:26 Portfolio TA84 CP PM 7PRF_PM2)SymRep16.41.2025 ~ Repon Ver. 5.00 RDA 2004 Tax Allocation Bonds Portfolio Management Activity By Type May 1, 2007 through May 31, 2007 Beginning Slaled Transaction Purchases Redemptions Entling CUSIP Investment# Issuer Balance Rate Date or Deposits or Wlthtlrawals Balance Page 3 Local Agency Investment Fund (Monthly Summary) Subtotal 143,571.22 143,571.22 Wells Fargo Money Market Fund (Monthly Summary) Subtotal 75,000,000.00 75,000,000.00 Total 75,143,571.22 0.00 0.00 75,143,571.22 Run Dale: 0&13/2007 - 17:28 Portfolio TAB4 CI ~ PM (PRF_PM3) SymRept 641.202 ~ Report Ver. 5.00 i w =~,+ _ }, ;:~:: T H E C I T Y O F R A N C h O C U C A M O N G A Staff Report DATE: June 20, 2007 TO: Chairman and Members of the Redevelopment Agency Board Jack Lam, AICP, Executive Director FROM: Linda Daniels, Redevelopment Director SUBJECT: Approval to appropriate $230,000 into account number 2500801-5516 (Tax Increment Pass Through Payment-County) and $260,000 into account number 2504801-5515 (Tax Increment Pass Through Payment- Other) to support an increase in tax increment received by the Agency, which is passed through to taxing entities for debt service and sewer and water projects in the city of Rancho Cucamonga. RECOMMENDATION: It is recommended that the Agency Board approve an appropriation of $230,000 into account number 2500801-5516 (Tax Increment Pass Through Payment-County) and $260,000 into account number 2504801-5515 (Tax Increment Pass Through Payment- Other) to support an increase in tax increment received by the Agency, which is passed through to taxing entities for debt service and sewer and water projects in the city of Rancho Cucamonga. BACKGROUND/ANALYSIS: Each year, the Redevelopment Agency receives tax increment revenue that is used to support a variety of redevelopment and economic development projects and programs in the city of Rancho Cucamonga, and to pay its long-term debt obligations. Long-term debt obligations include commitments made by the Agency to taxing agencies affected by the Redevelopment Project Area: Chino Basin Municipal Water District; County of San Bernardino County Flood Control District. Under the terms of the pass-through agreements, the Agency has agreed to pass through certain tax increment revenues received by the Agency that would typically go directly to the affected taxing agencies if there were no Redevelopment Project Area. P17 P18 Page 2 Due to the fact that the Agency's annual budget to fund these pass-through agreements is based upon estimated tax increment revenues, it is sometimes necessary to adjust the budget allocation td reflect actual tax increment received. Thus, because more tax increment has been received during FY06-07 than was originally estimated, more revenue will need to be "passed through" to the affected taxing agencies. To ensure that a there is a sufficient budget appropriation for those taxing entities receiving monies under Funds 500 and 504, it will be necessary to increase the appropriation for these two funds. It should be noted, however, that the additional allocation only reflects the increase in tax increment revenue that is passed through to receiving entities and does not impact the Agency's overall budget. Therefore, based on the increase in tax increment over the past year, which needs to be passed through to taxing entities under Funds 500 and 504, it is recommended that the Agency Board approve the additional appropriation to the FY06-07 budget. Resp~ectf~u~llay. submitt~ ~~~ / Linda Daniels Redevelopment Director R A N C H O C U C A M O N G A FIRE PROTECTION D I S T R I C T Staff Report DATE: June 20, 2007 TO: Chairman and Members of the Redevelopment Agency Jack Lam, AICP, Executive Director FROM: Peter M. Bryan, Fire Chief BY: Pamela Pane, Management Analyst II Sam Dominick, Maintenance Officer Dawn Haddon, CPPO, C.P.M., Purchasing Manager SUBJECT: AUTHORIZATION FOR THE PIGGYBACK PURCHASE OF ONE (1) 100' TRACTOR DRAWN AERIAL FROM KME FIRE APPARATUS, IN THE AMOUNT NOT TO EXCEED $787,870.00, FUNDED FROM ACCOUNT NO. 2505801-5604 (CAPITAL OUTLAY-VEHICLES) RECOMMENDATION It is recommended that the Redevelopment Agency Board authorize the piggyback purchase of one (1) 100' Tractor Drawn Aerial from KME Fire Apparatus, from the Los Angeles County Consortium, in an amount not to exceed $787,870.00, funded from account 2505801-5604. BACKGROUND/ANALYSIS The Fire Protection District has funds in the FY2006/07 RDA budget 2505801-5604 (Capital Outlay -Vehicles) for this purchase. The line item: Replace Medic Truck/Rescue for $750,000; and additional funds, for the balance, from line item: Replace Pumper 175 (which will not be purchased this FY) will be used to complete the purchase. This unit will be replacing the Rescue Truck that is in front line service and putting the Rescue unit into a crossed-staffed position. This is because there are more structure fires and auto extrications than there are strictly tech rescues. The Rescue was due to be replaced this FY, but will last a while longer if it is put into the crossed-staffed position. During assessment of the purchase of the apparatus, Purchasing determined that for efficiency it would be beneficial to review piggyback opportunities. Purchasing recommended the District proceed with requesting, from the apparatus manufacturers, information regarding recent cooperative opportunities. The District requested five (5) piggyback proposals for review. Those Included: Smeal, KME, American La France, Pierce, and Emergency One. KME and Smeal responded with piggyback opportunities. American La France and Pierce chose not to respond due to our requested specifications. Emergency One did not respond. P19 Page 2 June 20, 2007 Approval for the Purchase of One (1) 100' Tractor Drawn Aerial From KME Fire Apparatus After review and analysis of the two opportunities available, Purchasing and District staff has determined that the recommendation should be to utilize the KME Los Angeles County Consortium piggyback, with deletions and additions to meet Rancho Cucamonga Fire Protection District priorities and standardization items. The specification provided by Smeal for the Riverside County award, was too far from the specification needed by the District and required too many changes to meet the District's needs. Based on the responses to previous formal Request for Bid processes for fire apparatus, the District does not feel it would be cost effective to bid for the purchase of this piece of apparatus. It is believed that the District will receive the best possible pricing by taking advantage of the opportunity to utilize the Los Angeles County Consortium piggyback option. Respectfully submitted, Peter M. Brya Fire Chief P20 2- ~.. uE. T H E C I T ~Y O F R A N C h O C O C A M O N G A Staff Report DATE: June, 20, 2007 TO: Chairman and Members of the Redevelopment Agency Board Jack Lam, AICP, Executive Director FROM: Linda Daniels, Redevelopment Director BY: Mike Nelson, Economic Development Manager SUBJECT: Approval of a two-year (2007, 2008) Sponsorship Agreement between the Rancho Cucamonga Redevelopment Agency and the Inland Empire Open, Inc. for City sponsorship of the 2007 and 2008 Mark Christopher Charity Classic Golf Tournament. RECOMMENDATION: It is recommended that the Agency Board approve a two-year (2007, 2008) Sponsorship Agreement between the Rancho Cucamonga Redevelopment Agency and the Inland Empire Open, Inc. for City sponsorship of the 2007 and 2008 Mark Christopher Charity Classic Golf Tournament. BACKGROUND/ANALYSIS: Over the past few years, the Rancho Cucamonga Redevelopment Agency has supported the annual Inland Empire Open Golf Tournament, a PGA Tour event. The 2007 event, which will again be part of the Nationwide Tour (Nationwide Insurance), will be held at Rancho Cucamonga's Empire Lakes Golf Course. The golf tournament, known as the Mark Christopher Charity Classic, draws thousands of spectators each year, and generates international interest, particularly for those following the professional golf circuit. The event also generates thousands of dollars in revenue for local businesses and charitable organizations. As in 2006, the 2007 Mark Christopher Charity Classic will be televised live on the Golf Channel. The Golf Channel is a cable-based network that is carried on cable systems throughout the country and abroad, and boasts of 50+ million domestic subscribers, as well as 5.8 million subscribers in Canada and Japan. As part of its coverage, the PGA Tour has offered the City of Rancho Cucamonga an opportunity to participate in its television coverage through a special commercial television package. The television P21 P22 Page 2 package will allow the City to air, on an international basis, a series of commercial announcements during coverage of the event. Estimated ad unit costs for the 2007 broadcast have been provided to staff and allocated in the Agency's FY07-08 budget. However, the final Golf Channel Agreement and pricing have not yet been received. Should the actual costs exceed the estimate, staff would bring this item back to the Board for consideration and approval. The two-year Sponsorship Agreement (2007, 2008) with Inland Empire Open, Inc. will include the following additions to the sponsorship benefits that the City received in 2006: • The Tournament will name and refer to The City of Rancho Cucamonga as the Associate Sponsor of the event. The City of Rancho Cucamonga will be referred to in all publications, advertisements, press releases, course graphics, etc. as an Associate Sponsor of the event. • The Tournament will provide the City twelve (12) Wednesday Jose Ole' Classic Pro-Am packages. • Three (3) VIP reserved tables of ten (10) will be provided to the Live Auction, Dinner and Kenny G Concert, one (1) invitation for playing contestant and guest, as well as six (6) additional seats. Event to be held at the Double Tree Hotel, Ontario on Tuesday evening of Tournament week. • The Tournament will provide eight (8) playing spots in the Loma Linda University Children's Hospital "Day After" Tournament. • The Tournament will provide one (1) full-page color ad in the "Official" Spectator Guide. • As a presenting sponsor of the Main Scoreboard, "Welcome to Rancho Cucamonga" will be prominently displayed on the header of the structure. • Holes #1 and #17 Television Holes Tee Sponsor will include City of Rancho Cucamonga graphics. • The Tournament will design, build and erect two (2) signs that will adorn or be suspended from the top of the 6th street tunnel, both on the north and south pedestrian entrances. These signs will indicate, '1Nelcome to Rancho Cucamonga, CA". In addition, the City of Rancho Cucamonga logo will be placed at each end of the sign. • The Tournament will provide to the City in each year of the Agreement, ten (10) apparel packages. Due to the fact that the Mark Christopher Charity Classic is a major PGA Tour event receiving local, regional, national and international exposure via various media outlets, and because the tournament has a significant positive economic impact on the Rancho Cucamonga community, it is recommended that the Agency Board continue its support of the event through this two-year sponsorship agreement. Respectfully submitted, ` ,~ ~-~-- Linda Daniels Redevelopment Director RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P2g Agenda Check Re>?ister 5/31/2007 through 6/12/2007 Check No. Check Date Vendor Name Amount AP - 00252651 6/6/2007 AIRGAS WEST 283.15 AP - 00252651 6/6/2007 AIRGAS WEST 43.65 AP - 00252651 6/6/2007 AIRGAS WEST 58.95 AP - 00252651 6/6/2007 AIRGAS WEST 43.65 AP - 00252651 6/6/2007 AIRGAS WEST 48.40 AP - 00252651 6/6/2007 AIRGAS WEST 88.95 AP - 00252651 6/6/2007 AIRGAS WEST 43.65 AP - 00252652 6/6/2007 ALBERTSON, MICHAEL 64.36 AP - 00252653 6/6/2007 ALL CITIES TOOLS 389.00 AP - 00252660 6/6/2007 APPLE ONE EMPLOYMENT SERVICES 1,093.50 AP - 00252670 6/6/2007 CADET UNIFORM SERVICE 26282 AP - 00252670 6/6/2007 CADET UNIFORM SERVICE 274.31 AP - 00252670 6/6/2007 CADET UNIFORM SERVICE 171.19 AP - 00252670 6/6/2007 CADET UNIFORM SERVICE 258.91 AP - 00252670 6/6/2007 CADET UNIFORM SERVICE 179.00 AP - 00252670 6/6/2007 CADET UNIFORM SERVICE 264.90 AP - 00252670 6/6/2007 CADET UNIFORM SERVICE 152.63 AP - 00252672 6/6/2007 CALIFORNIA PUBLIC EMPLOYEES 49,190.91 AP - 00252710 6/6/2007 DOUBLETREE HOTEL 95.4 ] AP - 00252711 6/6/2007 DPSI CORPORATE 2,250.00 AP - 00252720 6/6/2007 EFFECTIVE PROMOTIONS 487.50 AP - 00252720 6/6/2007 EFFECTIVE PROMOTIONS 38.81 AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCIATES 442.50 AP - 00252738 6/6/2007 FRANKLIN TRUCK PARTS 82.76 AP - 00252751 6/6/2007 GRAVES AUTOMOTIVE SUPPLY 5.17 AP - 00252766 6/6/2007 HOYT LUMBER CO., SM 43.61 AP - 00252766 6/6/2007 HOYT LUMBER CO., SM 7.75 AP - 00252766 6/6/2007 HOYT LUMBER CO., SM 8.67 AP - 00252788 6/6/2007 LAWSON PRODUCTS INC 354.77 AP - 00252796 6/6/2007 LN CURTIS AND SONS 58.32 AP - 00252798 6/6/2007 LONCAR, PHILIP 130.00 AP - 00252813 6/6/2007 MCI 8.00 AP - 00252814 6/6/2007 MCMURRAY AND STERN INC 510.00 AP - 00252820 6/6/2007 MOBILE SATELLITE VENTURES LP 145.84 AP - 00252834 6/6/2007 OFFICE DEPOT 58.31 AP - 00252834 6/6/2007 OFFICE DEPOT 297.36 AP - 00252834 6/6/2007 OFFICE DEPOT 303.91 AP - 00252834 6/6/2007 OFFICE DEPOT 53.22 AP - 00252838 6/6/2007 PATTON SALES CORP 56.05 AP - 00252843 6/6/2007 PF SERVICES INC 394.46 AP - 00252852 6/6/2007 QUALITY TRUCK ELECTRIC INC 194.18 AP - 00252853 6/6/2007 QULA TEL ENTERPRISES 96.54 AP - 00252858 6/6/2007 RAYNE WATER CONDITIONING INC 22.95 AP - 00252883 6/6/2007 SIGN CRAFTERS 265.15 AP - 00252910 6/6/2007 TERMINIX PROCESSIt~'G CENTER 42.00 AP - 00252927 6/6/2007 VALLEY POWER SYSTEMS Il~'C 96.40 AP - 00252931 6/6/2007 VERIZON WIRELESS - LA 1,361.92 AP - 0025293 ] 6/6/2007 VERIZON WIRELESS - LA 124.47 AP - 00252931 6/6/2007 VERIZON WIRELESS - LA 41.49 AP - 00252931 6/6/2007 VERIZON WIRELESS - LA 662.38 AP - 00252931 6/6/2007 VERIZON WIRELESS - LA 32.98 AP - 00252931 6/6/2007 VERIZON WIRELESS - LA 297.93 AP - 00252932 6/6/2007 VERIZON WIRELESS - LA 71.34 AP - 00252934 6/6/2007 VERIZON 46 L91 User: VLOPEZ -Veronica Lopez Page: 1 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 14:43:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 5/31/2007 through 6/12/2007 Check No AP - 00252934 AP - 00252934 AP - 00252934 AP - 00252934 AP - 00252934 AP - 00252934 AP - 00252934 AP - 00252950 Check Date Vendor Name 6/6/2007 VERIZON 6/6/2007 VERIZON 6/6/2007 VERIZON 6/6/2007 VERIZON 6/6/2007 VERIZON 6/6/2007 VERIZON 6/6/2007 VERIZON 6/6/2007 XEROX CORPORATION Amount 33.07 62.16 461.91 461.91 21.66 2].66 461.91 140.00 Total for Check ID AP: 64,180.27 Total for Entity: 64,180.27 P24 User: VLOPEZ -Veronica Lopez Page: 2 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Pomait Layout Time: 14:43: ] Investments R. C. Fire Protection District Portfolio Management Portfolio Summary May 31, 2007 Par Value Markel Value Book % of Value Portfolio City of Rancho Cucamonga Daysio YTM YTM Term MaturiTy 360 Equiv. 365 Equiv. Local Agency Investment Fund Passtxtok/Checking Accounts Federal Agency Issues -Coupon Investments 7,946,147.25 7,946,147.25 7,946,147.25 154,71fi 68 154 716.68 154,716.fi8 5,000,000.00 4,989,667.82 4,998 400.00 73,100,863.93 '13,090,531.75 13,099,263.93 60.66 1 1 5.176 5.248 1.18 1 1 0.493 0.500 36.16 840 768 5.174 5.246 100.00% 321 294 5.120 5.191 Total Earnings May 31 Month Ending Fiscal Year To Date Curren[ Year 57,710.24 387,886.83 Average Daily Balance 13,159,156.76 9,585,360.85 Effective Rate of Return 5.16 % 4.41 I certify that this report accurately reflects all District pooled investments and is in conformity with the investment policy adopted December 20, 2006. A copy of the investment policy is available in the Administrative Services Department~The Inve~ment Program herein shown provides sufficient cash flow liquidity to meet the next six months estimated expenditures. The attached State of California Pooled Mone men co t (IAIF) ement is provided under the City and State official Investment Policy and represents the monthly source of valuation for the prior month's end. 1 John R.~GTlison, Treasurer Reporting period 05I01I2007-OSI3112007 Run Date: O6I132007 -1 ]:55 Portfolio FIRE CP PM (PRF_PMI I fiymRept 6 41 202b Report Ver. S W N ()1 R. C. Fire Protection District Portfolio Management Portfolio Details- Investments May 31,2007 Page 2 Average Purchase Statetl VTM Days to Maturity CUSIP Investmentp Issuer Balance Date Par Value Market Value Book Value Rale Moody's 360 Maturity Date Local Agency Investment Fund SYS0001 0001 LOCAL AGENCY INVESTMENT FUND 7,946,147.25 7,946,147.25 7,946,147.25 5.248 5.176 1 Subtotal and Average 8,881,631.12 7,946,147.25 7,946,147.26 7,946,147.25 5.176 1 Passbook/Checking Accounts SYS0002 0002 BANK OF AMERICA 154,716.68 154,71668 154,716.68 0.500 0.493 1 Subtotal and Average 117,415.98 154,716.68 154,716.68 154,716.68 0.493 1 Federal Agency Issues -Coupon 3133XKT96 1006 FEDERAL HOME LOAN BANK 05/14/2007 2,000,000.00 1,994,375.00 1,999,000.00 5.125 5.081 713 05/14/2009 3128XSC30 1005 FEDERAL HOME LOAN MTG CORP 02/13/2007 3,000,000.00 2,995,292.82 2,999,400.00 5.300 5.236 804 08/13/2009 Subtotal and Average 4,160,109.68 5,000,000.00 4,989,667.82 4,998,400.00 6.174 768 Total and Average 13,159,156.78 13,100,863.97 17,090,531.75 13,099,263.93 5.120 294 Run Dale: O6/132007 -17:55 Portfolio FIRE CP PM (PRF_PM2t SymRepl64L202b N Report Ver. 5.00 R. C. Fire Protection District Portfolio Management Page3 Activity By Type May t, 2007 through May 31, 2007 Beginning CUSIP Investmenl# Issuer Balance Slated Transaction Purchases Rate Date or Deposits Redemptions or Withtlrawals Ending Balance Local Agency Investment Fund (Monthly Summary) SYS0001 0001 LOCAL AGENCY INVESTMENT FUND 5.246 3,000,000.00 3,000000.00 Subtotal 7,946,147.25 7,000,000.00 3,000,000.00 7,946,147.25 Passbook/Checking Accounts (Monthly Summary) SYS0002 0002 BANK OF AMERICA 0.500 38,544.06 0.00 Subtotal 116,172.62 38,544.06 0.00 154,716.66 Federal Agency Issues -Coupon 3133XKT96 1006 FEDERAL HOME LOAN BANK 5.125 05/14/2007 1,999,000.00 0.00 Subtotal 2,999,400.00 1,999,000.00 0.00 4,998,400.00 Total 11,061,719.97 5,037,544.06 3,000,000.00 13,099,263.93 Portfolio FIRE C'L7 Run Hale: O6I1320W - 1]:55 PM (PRF_PM3) SymRept 6:41.20. V Report Ver. 5 00 P28 State of California Pooled Money Investment Account Market Valuation 4/30/2007 ' Description. 'Carrying Cost Plus Accrued Interest Purch. m -'Fair Value Accrued Interest United States Treasu Bills $ 4,412,782,430.50 $ 4,464,845,000.00 NA Notes $ - $ - $ - Federal A enc SBA $ 657,120,829.09 $ 651,338,752.21 $ 6,116,486.37 MBS $ 892,509,744.89 $ 884,006,082.06 $ 4,131,493.20 Bonds $ 6,464,555,388.91 $ 6,462;534,347.60 $ 163,116,766.76 Floaters $ 645,091,614.85 $ 644,930,250.00 $ 1,920,374.06 Discount Notes $ 4,763,426,847.19 $ 4,859,230,000.00 NA FHLMC PC $ 562,822.69 $ 584,161.87 $ 9,177.86 GNMA $ 214,323.09 $ 238,415.51 $ 2,129.88 Bankers Acce lances $ - $ - NA Bank Notes $ 1,760,000,000.00 $ 1,759,808,078.40 $ 11,397,838.89 CDs $ 15,999,555,459.61 $ 15,997,467,828.88 $ 120,765,681.13 Commercial Paper $ 13,064,934,435.10 $ 13,143,328,985.69 NA Corporate: Floaters $ 224,180,952.85 $ 224,033,410.00 $ 1,654,786.74 Bonds $ 291,839,967.32 $ 291,417,271.50 $ 4,055,182.64 Repurchase Agreements $ - NA Reverse Repurchase $ (596,293,700.00) $ (596,293,700.00) $ (2,583,821.81) Time Deposits $ 8,550,495,000.00 $ 8,550,495,000.00 NA AB 55 & GF Loans $ 7,378,750,529.61 $ 7,378,750,529.61 NA TOTAL $ 64,509,726,645.70 $ 64,716,714,413.33 $ 310,586,095.72 Fair Value Including Accrued Interest $ 65,027,300,509.05 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). P29 STAFF REPORT RANCHO CXJCAMONGA FIRE PROTECTION DISTRICT Date: June 20, 2007 To: President and Members of the Board of Directors Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Peter M. Bryan, Fire Chief By: Rob Ball, Fire Marshal Subject: Cooperative Agreement to Enforce Fireworks Ban RECOMMENDATION It is recommended that the City Council and Board of Directors approve a cooperative agreement that provides the authority necessary for the Fire District to enforce the City's ordinance that bans all fireworks. BACKGROUND/ANALYSIS In 1989, the residents of the City, by way of an initiative, banned the use and possession of all fireworks in the City including safe and sane fireworks. This initiative was codified in the Municipal Code in Chapter 8.12. In making preparations to step up the enforcement of the ban on fireworks throughout the Fire District this year, a state statute was discovered that prevents the Fire District from enforcing the District's ban on fireworks. In summary, the City's fireworks ordinance prevails over the District's ordinance under provisions of state law. Since the Fire District is a distinct entity from the City, District personnel do not have authority to enforce the City's Municipal Code. As a result, the District is unable enforce the City's ban on fireworks without a formal agreement between the City and the District. The City Attorney has created a cooperative agreement between the City and the District for the expressed purpose of having the District enforce the Fireworks Chapter of the City's Municipal Code. The City's ability to enter into contracts provides the legal basis for this agreement. This agreement will provide the District with the authority necessary to enforce the complete ban on fireworks that was envisioned by the City's residents. Such enforcement is in keeping with the District's mission of reducing risk in the community. Respectfully su mitted, ete~an Fire Chief P30 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Date: June 20, 2007 To: President and Members of the Board of Directors Jack Lam, AICP, City Manager From: Peter M. Bryan, Fire Chief By: Janet Walker, Management Analyst II Subject: ADOPTION OF ANNEXATION BOUNDARY MAP NO. 07-5 RANCHO C,UCAMONGA RECOMMENDATION Adoption of a resolution adopting a boundary map showing property (generally located on the northwest corner of Miller Ave. and East Ave.) proposed to be annexed into Community Facilities District (CFD) No. 85-1. BACKGROUND K. Hovnanian Homes (SUBTT 17919) is conditioned to annex into Community Facilities District (CFD) No. 85-1. In order to initiate formal proceedings to annex the referenced parcel into CFD No. 85-1, a Resolution adopting an annexation boundary map is presented for Board consideration and approval. The boundary map (Exhibit "A") illustrates the territory proposed to be annexed. The territory is inclusive of the entire project. Respectfully submitted, Peter M. Bryan Fire Chief Attachments EXHIBIT 'A'P31 ANNEXAAON MAP NO. 07-5 OF COMMUN/TY FAC/L/77ES D/STRICT NO. 85-1 OF THE RANCHO CUCAA/ONG4 FIRE PROTECAON D/STR/CT COUNTY OF SAN BERNARD/NO, STA1F OF CAL/FORN[A I ~ • ~., ~ ~ ~I nefsrzwe umr m ~ ,lI ~ I,m-wl -a- ~'y - ~ - -a $ I$ COIi'E Y.1(LEY x 1 °I i GHif ~II00"~- NCVSCWF ~ BAS~~ ~ ~ ~ ~~~ V I I I ~; ~' JI IW ~) IQ _1 W TNC NORTH % OF GO) I6, BLOCK 'F' Of TNf fDWANOA COLONY GNOS, AS PFR PUT RECORDED IN BOOK 1 PAGE Sl OF YAPS RECORDS 0l SAN BCRNARO/NO CDUN/Y. APN: 1100-W1-0.S INE SOUTH Yr d' LOT I6, BLOCK F' OF TNC EDWANBI COLONY LINOS, AS PER PGT RCCOROED /N BOOK 1 PAGC 11 OF YAPS, RCCOROS OF SAN BERNARD/NO COUNTY. fXCCPDNG MERE/ROY DIf GSt !00 lE'FT OF D/£ SOUTH ISS fECT OC LOT IQ BLOCK R' [T/WANLU COLONY LINOS, AS SHOWN IN BOOK 1 PAGC 1l Of YAPS, RCCOROS OF SIN BERNARD/NO COUNTY. APN.~ 1100-OBI-Ol THAT P0.PDON OF SCCT/ON 1, TOWNSN/P I SOUM, RANGC 6 MiSJ, SIN BERNARO/NO BAS! ANO YER/BGN, ACCORDING TO TNC OFFIGAL PUT OF SA/O UND APPPoVCO BY TNF SURVCY0.P GFNCRA(, BAT£O N/LY 13, 1856, LDNG UST OF JNE GST UNC OF BLOCK 'F' O! ME EDWANOA COLONY GNOS SUBdY/S/ON, AS PCR PUT RECOFOLD /N BOOK T, PAGC 1l Of YAPS, RCCOROS OF SIN BCRNARO/NO COUNTY, LYING WEST Ol TNF WEST UNC O! UST AYCNUC (60 2ET /N W/OTNJ AND BETWEEN TNC GS>FRLY PROLONW DON OF ENE NORD/ L/NE Of LOI 16 ANO TN! SOUTH UNF OF LOT 16 6~ BLOCK 'R' Of TNf EDWANQI COLONY GNOS SUBO/NSN)N, AS PER PUT RCCOROCO /N BOOK Z, PIGS Il OF YAPS, RfCOROS OF SAN BCRMARdNO COUNTI; TNf R/GNT OF WAY OF INE AFORCSI/O GST AYCNUf BEING O£UNUTCO 0.V YAP RFCOVIOEO /N BOO.Y 1, PAGE 62, RfCOR0.G ~OF SURVEY ~ ' i APM.• )l00-OBI-06 NYIL THIS ANNEXAIroN YAP SNAU GOVERN FOR ALL DAA/LS AS TO Mf CXTCNT OF TIIf 1£RR/TORY ANNEXED 7b TNf ABOYC RCFCRCNCCO COYYWIDY FAC/UDfS dSTR/CT. rl L•/5n~7/ h ~ry J U h F/[EO /N TNC OIfKF OF TN[ SECRETARY OF D/F RANCHO LULIYORG flRf PROTECDON O/STRICT, GUIORNG, /N/S _ OAY _, 100 SCCPE]ARY RANCHO CUGYdlG f/R! PROTCCITO,V D/SII%CI STATE d- GUfORN/A / HEREBY LCRDFY THAT TNf M9TN/N YAP SNOW/NC BOUNOAR/ES OF TERRITORY PROPOSfO 10 BC ANNEXED TO COYYUN/TY FAC/UT/CS O/STRICT NO. BS-I Of TNC RANCHO LUGYONG F/RE P.POTCCT/ON O/STR/CT, COUNTS' OF SIN BfRNARO/N0, STATC Of WUFORN/A, WAS APPROVED BY TNC B[GRO OF O/RECTORS OF SUCH F/RE P.PoTECDON O/STR/CJ AT A RfCUUR YCENNG THEREOF, NELO ON INE _41Y OF _. 1G0 BY l>S RESdUDON MO. TN/S ANNFXADON YAP AYCNOS TNF BOUNGIRY YAP FOR LOYYUM/TY fAGUDlS d51R/CT NO. 83-1 Of INE RANCHO CUGYONG F/RC PROTECT/ON dSTR/CT, COUNTY O! SAN BERNARdNO, STATE OF GUFORNG, PRIOR RECOROCO ON _. AT BOOK OF YAPS O/ ASSfSSYENT ANO COYYUNNY IAGUT/ES O/STAMTS, AT PAGE IN TNF OlF/CF OF DIE COUNTY RECORDER FOR INE COUNTY OF .SIN BERNAROINO, GL/fORNLI SECRETARY RINCNO Cl/GYONW TIRO PROTCCITON D/STRKT STATE OF GURJRNG IN/S YAP NAS BEEN F/[LYJ UNDER DOCUMENT NUMBER TN/,{_QIY OF 100J, AT _.Y. /N B00K _OF AUPS GY ASSESSYfNT ANO COYYUNI/Y fAWL/DES O/STR/CTS Al PAGE AT D/C RfOUfSI OF /N DIE AYOUNJ 0f J_ URRY WALKER AUO/IOR/CONI,POILCR -RECORDER COUNA' Ol SAN BCRNAROINO STATC d' GL/FORN/A BY. P32 RESOLUTION NO. FD 07- Qp~Cf RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, ADOPTING A BOUNDARY MAP (ANNEXATION NO. 07-5) SHOWING PROPERTY TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 85-1 WHEREAS, the BOARD OF DIRECTORS of the RANCHO CUCAMONGA FIRE PROTECTION DISTRICT (the "Board of Directors"), desires to initiate proceedings to annex territory to an existing Community Facilities District pursuant to the terms and provisions of the "Mello-Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, and specifically Article 3.5 thereof. The existing Community Facilities District has been designated as COMMUNITY FACILITIES DISTRICT NO. 85-1 (the "District"); and, WHEREAS, there has been submitted a map entitled "Boundary Map No. 07-5 to Community Facilities District No. 85-1, Rancho Cucamonga Fire Protection District, County of San Bernardino, State Of California" (the "Boundary Map") showing the territory proposed to be annexed to the District (the "Territory'). NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve as follows: SECTION 1: The above recitals are all true and correct. SECTION 2: The Boundary Map showing the Territory proposed to be annexed to the District and to be subject to the levy of a special tax is hereby approved and adopted. SECTION 3: A certificate shall be endorsed on the original and on at least one (1) copy of Boundary Map, evidencing the date and adoption of this Resolution, and within fifteen (15) days after the adoption of the Resolution fixing the time and place of the hearing on the intention to annex or extent of the annexation to the District, a copy of such map shall be filed with the correct and proper endorsements thereon with the County Recorder, all in the manner and form provided for in Section 3111 of the Streets and Highways Code of the State of California. P33 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Date: To: From: By: Subject: June.20, 2007 President and Members of the Board of Directors Jack Lam, AICP, City Manager Peter M. Bryan, Fire Chief Janet Walker, Management Analyst II S RANCHO C,UCAMONGA RESOLU1lON OF IN11=NllON TO ANNEX TERRfrORY TO COMMUNITY FACILITIES DISTRICT N0.8~1 RECOMMENDATION Adoption of a Resolution of Intention to Annex Territory referred to as Annexation No. 07-5 into Community Facilities District No. 85-1, to specify facilities and services to be financed, to set and specify the special taxes to be levied within the territory proposed to be annexed and to set a time and place for a public hearing regarding the annexation. BACKGROUND K. Hovnanian Homes (SUBTT 17919) is conditioned by the City and Fire District to annex to the existing Community Facilities District (CFD) No. 85-1 to satisfy fire protection service mitigation impacts. In order to initiate formal annexation proceedings, the Fire Board is being asked to adopt a resolution approving a boundary map of the territory proposed to be annexed and a Resolution of Intention to Annex. The Resolution of Intention generally sets forth: (a) the District's intention to annex; (b) the facilities and services which the annexed property will, in part, finance (Exhibit "A" of said Resolution) through the levy of the special tax on the annexed property; (d) the rate and method of apportionment of the proposed special tax (Exhibit "B" of said Resolution); (e) the date, time and location of the public hearing set for July 18, 2007; and (f) election requirements. Warren Diven, Special Counsel for the District, has worked with staff to establish the annexation process, timelines and draft resolutions. The resolution is considered to be P34 RESOLLIITON OF INTENTION TO ANNEX .Ttlt~lE 20, 2007 PAGE 2 routine and non-controversial, as the developer is in support of the annexation procedure. On July 18, 2007, there will be a public hearing for public input/concerns on this matter. Res ectfully submitted, Peter M. Brya Fire Chief Attachment P35 RESOLUTION NO. FD 07- ©~b RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, DECLARING ITS INTENTION TO AUTHORIZE THE ANNEXATION OF TERRITORY (ANNEXATION NO. 07-5) TO COMMUNITY FACILITIES DISTRICT NO. 85-1 WHEREAS, the BOARD OF DIRECTORS of the RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CALIFORNIA, ("Board of Directors"), formed a Community Facilities District pursuant to the terms and provisions of the "Mello-Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the "Act"). The Community Facilities District has been designated as COMMUNITY FACILITIES DISTRICT NO. 85-1 (the "District"); and, WHEREAS, the Board of Directors desires to initiate proceedings to consider the annexation of certain real property to the District (the "Territory"); and WHEREAS, a map entitled "Annexation Map No. 07-5 to Community Facilities District No. 85-1 Rancho Cucamonga Fire Protection District, County of San Bernardino, State of California" (the "Boundary Map") showing the Territory proposed to be annexed to the District has been submitted, which map has been previously approved and a copy of the map shall be kept on file with the transcript of these proceedings; and WHEREAS, this Board of Directors now desires to proceed to adopt its Resolution of Intention to annex the Territory to District, to describe the territory included within District and the Territory proposed to be annexed thereto, to specify the services to be financed from the proceeds of the levy of special taxes within the Territory, to set and specify the special taxes that would be levied within the Territory to finance such services, and to set a time and place for a public hearing relating to the annexation of the Territory to the District. NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve as follows: RECITALS SECTION 1: The above recitals are all true and correct. LEGAL AUTHORITY SECTION 2: These proceedings for annexation are initiated by this Board of Directors pursuant to the authorization of the Act. INTENTION TO ANNEX: DESCRIPTION OF TERRITORY AND THE DISTRICT SECTION 3. This legislative body hereby determines that the public convenience and necessity requires that the Territory be added to the District and this Board of Directors declares its intention to annex the Territory to the District. A description of the Territory is as follows: P36 Resolution No. 07- Page -2- All that property within the Territory proposed to be annexed to the District, as such property is shown on the Boundary Map as previously approved by this legislative body, a copy of which is on fle in the Office of the Secretary and shall remain open for public inspection. A general description of the territory included in the District is hereinafter described as follows: All that property and territory as originally included within the District and as subsequently annexed to the District, as such properties were shown on maps of the original District and the territories subsequently annexed to the District, all as approved by this Board of Directors and designated by the name of the original District. Copies of such maps are on file in the Office of the Secretary and have also been filed in the Office of the County Recorder. SERVICES AUTHORIZED TO BE FINANCED BY THE DISTRICT SECTION 4: The services that are authorized to be financed by the District from the proceeds of special taxes levied within the District (the "Services") are generally described in Exhibit A attached hereto and incorporated herein by this reference. The District shall finance all direct, administrative and incidental annual costs and expenses necessary to provide the Services. The Services authorized to be financed by the District from the proceeds of special taxes levied within District are the types of services to be provided in the Territory. If and to the extent possible the Services shall be provided in common within the District and the Territory. P37 Resolution No. 07- Page -3- SPECIAL TAXES SECTION 5: It is the further intention of this Board of Directors body that, except where funds are otherwise available, a special tax sufficient to pay for the Services and related incidental expenses authorized by the Act, secured by recordation of a continuing lien against all non-exempt real property in the Territory, will be levied annually within the boundaries of such Territory. For further particulars as to the rate and method of apportionment of the proposed special tax, reference is made to Exhibit B (the "Special Tax Formula"), which is attached hereto and incorporated herein bythis reference and which sets forth in sufficient detail the method of apportionment of such special tax to allow each landowneror resident within the proposed Territory to clearly estimate the maximum amount that such person will have to pay. The special tax proposed to be levied within the Territory shall be equal to the special tax levied to pay for the Services in the District, except that a higher or lower special tax may be levied within the Territory to the extent that the actual cost of providing the Services in the Territory is higher or lower than the cost of providing those Services in the original District. Notwithstanding the foregoing, the special tax may not be levied at a rate which is higher than the maximum special tax authorized to be levied pursuant to the Special Tax Formula. The special taxes herein authorized shall be collected in the same manner as ad valorem property taxes and shall be subject to the same penalties, procedure, sale and lien priority in any case of delinquency, as applicable for ad valorem taxes; however, as applicable, this legislative body may, by resolution, establish and adopt an alternate or supplemental procedure as necessary. Any special taxes that may not be collected on the County tax roll shall be collected through a direct billing procedure by the Treasurer of the Rancho Cucamonga Fire Protection District, acting for and on behalf of the District. Upon recordation of a Notice of Special Tax Lien pursuant to Section 3114.5 of the Streets and Highways Code of the State of California, a continuing lien to secure each levy of the special tax shall attach to all non-exempt real property in the Territory and this lien shall continue in force and effect until the special tax obligation is prepaid and permanently satisfied and the lien canceled in accordance with law or until collection of the tax by the legislative body ceases. The maximum special tax rate authorized to be levied within the District shall not be increased as a result of the annexation of the Territory to the District. P38 Resolution No. 07- Page -4- PUBLIC HEARING SECTION 6: NOTICE IS GIVEN THAT ON THE 18th DAY OF JULY 2007, AT THE HOUR OF 7:00 O'CLOCK P.M., IN THE REGULAR MEETING PLACE OF THE LEGISLATIVE BODY, BEING THE COUNCIL CHAMBERS, 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA, A PUBLIC HEARING WILL BE HELD WHERE THIS LEGISLATIVE BODY WILL CONSIDER THE AUTHORIZATION FOR THE ANNEXATION OF THE TERRITORY TO THE DISTRICT, THE PROPOSED METHOD AND APPORTIONMENT OF THE SPECIAL TAX TO BE LEVIED WITHIN THE TERRITORY AND ALL OTHER MATTERS AS SET FORTH IN THIS RESOLUTION OF INTENTION. AT SUCH PUBLIC HEARING, THE TESTIMONY OF ALL INTERESTED PERSONS FOR OR AGAINST THE ANNEXATION OF THE TERRITORY OR THE LEVYING OF SPECIAL TAXES WITHIN THE TERRITORY WILL BE HEARD. AT SUCH PUBLIC HEARING, PROTESTS AGAINST THE PROPOSED ANNEXATION OF THE TERRITORY, THE LEVY OF SPECIAL TAXES W (THIN THE TERRITORY OR ANY OTHER PROPOSALS CONTAINED IN THIS RESOLUTION MAY BE MADE ORALLY BY ANY INTERESTED PERSON. ANY PROTESTS PERTAINING TO THE REGULARITY OR SUFFICIENCY OF THE PROCEEDINGS SHALL BE IN WRITING AND SHALL CLEARLY SET FORTH THE IRREGULARITIES OR DEFECTS TO WHICH OBJECTION IS MADE. ALL WRITTEN PROTESTS SHALL BE FILED WITH THE SECRETARY PRIOR TO THE TIME FIXED FOR THE PUBLIC HEARING. WRITTEN PROTESTS MAY BE WITHDRAWN AT ANY TIME BEFORE THE CONCLUSION OF THE PUBLIC HEARING. P39 Resolution No. 07- Page -5- MAJORITY PROTEST SECTION 7: If (a) 50% or more of the registered voters, or six (6) registered voters, whichever is more, residing within the District, (b) 50% or more of the registered voters, or six (6) registered voters, whichever is more, residing within the Territory, (c) owners of one-half or more of the area of land in the territory included in the District, or (d)owners of one-half or more of the area of land in the territory included in the Territory, file written protests against the proposed annexation of the Territory to the District and such protests are not withdrawn so as to reduce the protests to less than a majority, no further proceedings shall be undertaken for a period of one year from the date of the decision by the Board of Directors on the issues discussed at the public hearing. ELECTION SECTION 8: Upon the conclusion of the public hearing, if the legislative body determines to proceed with the annexation, a proposition shall be submitted to the qualified electors of the Territory. The vote shall be by registered voters within the Territory; however, if there are less than 12 registered voters, the vote shall be by landowners, with each landowner having one vote per acre or portion thereof within the Territory. NOTICE SECTION 9: Notice of the time and place of the public hearing shall be given by the Secretary by publication in a legally designated newspaper of general circulation, said publication pursuant to Section 6061 of the Government Code, with said publication to be completed at least seven (7) days prior to the date set for the public hearing. A copy of this Resolution shall be transmitted to the City Council of the City of Rancho Cucamonga as required by the Act. P40 Resolution No. 07- Page -6- PASSED, APPROVED and ADOPTED this day of , 2007. AYES: NOES: ABSENT: ABSTAINED: Donald J. Kurth, M.D., President ATTEST: Debra H. Adams, Secretary I, DEBRA J. ADAMS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a regular meeting of said Board held on the _ day of 2007. Executed this day of 2007, at Rancho Cucamonga, California Debra J. Adams, Secretary P41 Resolution No. 07- Page -7- EXHIBIT 'A' COMMUNITY FACILITIES DISTRICT NO. 85-1 DESCRIPTION OF THE SERVICES The performance by employees of functions, operations, maintenance and repair activities in order to provide fire protection and suppression services. P42 Resolution No. 07- Page -8- EXHIBIT 'B' COMMUNITY FACILITIES DISTRICT NO. 85-1 ANNEXATION NO. 07-5 RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAXES The rate and method of apportionment, limitations on and adjustment to the Special Tax shall be as follows: To pay for fire suppression services and to finance fire suppression facilities, the Maximum Special Tax in Community Facilities District No. 85-1, Annexation No. 07-5 for Fiscal Year 2006-2007 shall be: Structures Maximum Annual Special Tax Residential 1 DU = ($138.06) Multi-Family 2 DU: 1.75 = ($138.06) 3 DU: 2.25 = ($138.06) 4 DU: 2.65 = ($138.06) 5-14 DU: 2.65 = ($138.06) + {.35 (TU-4) ($138.06)} 15-30 DU: 6.15 = ($138.06) + {.30 (TU-14) ($138.06)} 31-80 DU: 10.65 = ($138.06) + {.25 (TU-30) ($138.06)} 81 - up DU: 23.15, _ ($138.06) + {.20 (TU-80) ($138.06)} Commercial ($138.06) per acre + $.075 per SF Industrial ($138.06) per acre + $.092 per SF Note: DU =Dwelling Unit TU =Total Units SF =Square Foot ANNUAL ADJUSTMENT The maximum Special Tax shall be annually adjusted commencing on July 1, 2006 and each July 1 s'thereafter for (a) changes in the cost of living or (b) changes in cost of living and changes in population as defined in Section 7901 of the Government Code, as amended, whichever is lesser. P43 Resolution No. 07- Page -g- REDUCTION IN SPECIAL TAX Commercial and industrial structures shall be granted a .01 cent reduction in the Special Tax for the installation of complete sprinkler systems. In addition, multi-floor commercial and industrial structures shall also be granted a .01 cent reduction (not cumulative) in Special Tax for each separate floor above or below the main ground floor of the structure. LIMITATION ON SPECIAL TAX LEVY The Special Tax shall only be levied on Developed Property. Developed Property is defined to be property: which is not owned by a public or governmental agency; which is not vacant; - where a "certificate of occupancy" or "utility release" from the City of Rancho Cucamonga has been issued; which has an existing building or structure onsite; - which does not have as its sole use power transmission towers, railroad tracks, and flood control facilities. Areas granted as easements for such purposes shall be subtracted from the total acreage of the underlying lot. The annual levy of the Special Tax shall be based upon an annual determination by the Board of Directors of the Rancho Cucamonga Fire Protection District of the amount of other revenues available to meet budget requirements. As used in this formula, "available revenue" shall include ad valorem taxes, State of California augmentation, tax increment revenues received from the Redevelopment Agency of the City of Rancho Cucamonga and any other source of revenue except the Special Tax. The Board of Directors shall take all responsible steps to retain maximum Redevelopment Agency funding to which, by agreement, they may lawfully receive. To the extent available revenues are insufficient to meet budget requirements, the Board of Directors may levy the Special Tax. For further particulars regarding the rate and method of apportionment of the Special Tax, reference is made to the Final Report Mello-Roos Community Facilities District No. 85-1 for Fire Suppression Facilities/Services -Foothill Fire Protection District, a copy of which is on fle in the office of the Fire Chief of the Rancho Cucamonga Fire Protection District. P44 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Date: June 20, 2007 To: President and Members of the Board of Directors Jack Lam, AICP, City Manager From: Peter M. Bryan, Fire Chief By: Janet Walker, Management Analyst II _~ RANCHO CUCAMONGA Subject: AUTHORIZATION TO CALL A NEW SPECIAL ELECTION DATE TO SUBMIT A PROPOSITION TO AUTHORIZE THE LEVY OF SPECIAL TAXES IN TERRITORY (APN: 0229-141-08 -ANNEXATION 07-4) PROPOSED TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT (CFD NO. 85-1) RECOMMENDATION Consideration of authorization of a resolution calling a new special election date to submit a proposition to authorize the levy of special taxes in territory (EZE Trucking -Annexation No. 07-4) proposed to be annexed to an existing Community Facilities District (CFD 85-1 ). BACKGROUND On May 16, 2007, the Fire Board adopted Resolution No. FD07-027 calling a special election to be held on May 23, 2007 in territory proposed to be annexed ((EZE Trucking - Annexation No. 07-4) to an existing Community Facilities District, to submit to the qualified electors a proposition to authorize the levy of special taxes in such territory. On May 23, 2007, the ballot was distributed to the qualified electors and completed and returned. Upon canvas by the Board Secretary, it was determined the voter had voted against the levy of the special tax. When notified, the landowner indicated that such no vote was cast inadvertently and the landowner requested the opportunity to vote again and agreed to waive any time period for calling a new election. ANALYSIS By adoption of this resolution, the Board will be amending Resolution No. FD07-027 and calling for a new election within the territory proposed to be annexed into Community Facilities District (CFD 85-1 ). The special election date is scheduled for June 27, 2007. Respectfully submitted, ~~~~~ Peter M. Bryan Fire Chief Attachments P45 RESOLUTION NO. FD 07- D3 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, CALLING A NEW SPECIAL ELECTION DATE (ANNEXATION NO. 07-4) TO SUBMIT TO THE QUALIFIED ELECTORS OF TERRITORY PROPOSED TO BE ANNEXED TO CFD 85-1, A PROPOSITION TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN WHEREAS, the BOARD OF DIRECTORS (the "Board of Directors') of the RANCHO CUCAMONGA FIRE PROTECTION DISTRICT (the "Fire Protection District"), RANCHO CUCAMONGA, CALIFORNIA, has previously held a public hearing and set a special election date relating to the annexation of territory to COMMUNITY FACILITIES DISTRICT NO. 85-1 (the "District"); and, WHEREAS, a special election was held on May 23, 2007 and the ballot was distributed to the qualified electors and completed and returned; and, WHEREAS, upon canvas by the Board Secretary, it was determined that the landowner cast a no vote, thereby voting against the levy of special tax; and WHEREAS, when notified, the landowner indicated that such no vote was cast inadvertently and requested the opportunity to vote again. NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve as follows: SECTION 1. RECITALS A. The above recitals are all true and correct. B. the original election was called by the adoption of Resolution No. FD 07-027; C. the election was held on May 23, 2007; D. the qualified elector cast a ballot on which the elector inadvertently voted against the levy of the special tax within the territory to be annexed; E. the qualified voter has requested that the Board set a new election date and have waived all time limits for conducting such election. P46 Resolution No. FD 07- Page -2- SECTION 2. ELECTION A. Anew special election is called within the territory to be annexed to be held on the 27'" day of June 2007. B. All other provisions of Resolution No. FD 07-027 shall remain in full force and effect. PASSED, APPROVED, AND ADOPTED this _ day of 2007. AYES: NOES: ABSENT: ABSTAINED: Donald J. Kurth, M.D., President ATTEST: Debra J. Adams, Secretary I, DEBRA J. ADAMS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Regular Meeting of said Board held on the day of 2007. Executed this day of 2007 at Rancho Cucamonga, California. Debra J. Adams, Secretary CITY OF RANCHO CUCAMONGA Agenda Check Register 8/31/2007 through 6/12/2007 Check No. Check Date Vendor Name Amount AP - 00252634 8/31/2007 MIJAC ALARM COMPANY 1,143.84 AP - 00252635 6/6/2007 A AND A AUTOMOTIVE 50.00 AP - 00252636 6/6/2007 A'JONTUE, ROSE ANN 1,130.70 AP - 00252637 6/6/2007 A.C.I. GROUP 37.50 AP - 00252638 6/6/2007 AA EQUIPMENT RENTALS CO INC 255.90 AP - 00252638 6/6/2007 AA EQUIPMENT RENTALS CO INC 255.91 AP - 00252638 6/6/2007 AA EQUIPMENT RENTALS CO INC 255.91 AP - 00252638 6/6/2007 AA EQUIPMENT RENTALS CO INC 255.91 AP - 00252639 6/6/2007 ABC LOCKSMITHS 72.50 AP - 00252639 6/6/2007 ABC LOCKSMITHS 207.32 AP - 00252640 6/6/2007 ABLAC 16.39 AP - 00252641 6/6/2007 ACADEMY OF MUSIC 910.00 AP - 00252642 6/6/2007 ACEVEDO, CARMEN 500.00 AP - 00252643 6/6/2007 ADAMS, TODD 22,680.00 AP - 00252644 6/6/2007 ADROUNI, CHRISTINE 36.00 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGINEERS 1,435.71 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGINEERS 1,435.71 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGINEERS 1,435.71 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGINEERS 1,435.74 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGIlVEERS 1,435.71 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGINEERS 1,435.71 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGINEERS 1,435.71 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGINEERS 475.00 AP - 00252645 6/6/2007 ADVANTEC CONSULTING ENGINEERS 350.00 AP - 00252646 6/6/2007 AED INSTITUTE OF AMERICA INC. 108.98 AP - 00252646 6/6/2007 AED INSTITUTE OF AMERICA INC. 373.38 AP - 00252646 6/6/2007 AED INSTITUTE OF AMERICA INC. -0.69 AP - 00252646 6/6/2007 AED INSTITUTE OF AMERICA INC. -0.21 AP - 00252647 6/6/2007 AFLAC 3,081.12 AP - 00252648 6/6/2007 AGI ACADEMY 1,210.50 AP - 00252649 6/6/2007 AGILINE INC. 4,400.00 AP - 00252649 6/6/2007 AGILINE INC. 200.00 AP - 00252649 6/6/2007 AGILINE INC. 800.00 AP - 00252649 6/6/2007 AGILINE INC. 400.00 AP - 00252649 6/6/2007 AGILINE INC. 400.00 AP - 00252649 6/6/2007 AGILINE INC. 400.00 AP - 00252650 6/6/2007 AIR CONTROLLED ENVIRONMENTS 2,208.24 AP - 00252654 6/6/2007 ALL CITY MANAGEMENT SERVICES INC. 12,952.36 AP - 00252654 6/6/2007 ALL CITY MANAGEMENT SERVICES INC. 7,801.10 AP - 00252654 6/6/2007 ALL CITY MANAGEMENT SERVICES INC. 15,573.24 AP - 00252655 6/6/2007 AMERICAN BUILDING MAINTENANCE CO 4,897.43 AP - 00252656 6/6/2007 AMERICAN PUBLIC WORKS ASSOCIATION 161.25 AP - 00252657 6/6/2007 AMERICAN WINDOW FASHIONS 2,719.40 AP - 00252657 6/6/2007 AMERICAN WINDOW FASHIONS 62.79 AP - 00252658 6/6/2007 AMTECH ELEVATOR SERVICES 146.31 AP - 00252659 6/6/2007 ANDRADE, LAINI 33.47 AP - 00252661 6/6/2007 AUFBAU CORPORATION 495.00 AP - 00252661 6/6/2007 AUFBAU CORPORATION 253.00 AP - 00252661 6/6/2007 AUFBAU CORPORATION 1,260.00 AP - 00252661 6/6/2007 AUFBAU CORPORATION 1,930.00 AP - 00252661 6/6/2007 AUFBAU CORPORATION 1,628.00 AP - 00252661 6/6/2007 AUFBAU CORPORATION 1,940.00 AP - 00252662 6/6/2007 BEARINGS & DRIVES INC. 53.88 AP - 00252663 6/6/2007 BECNEL, TORA 250.00 P47 User: VLOPEZ -Veronica Lopez Page: 1 Current Date: 06/13/200 Report CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Pomai[ Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA Asenda Check Resister 5/31/2007 through 6/12/2007 P48 Check No. Check Date Vendor Name Amount AP - 00252664 6/6/2007 BODY SHOTS 521.50 AP - 00252665 6/6/2007 BOYLE ENGINEERING 25,499.79 AP - 00252666 6/6/2007 BRODART BOOKS 13,346.31 AP - 00252666 6/6/2007 BRODART BOOKS 1,179.57 AP - 00252666 6/6/2007 B'RODART BOOKS 3,235.37 AP - 00252667 6/6/2007 BROWN, JENNIFER 204.00 AP - 00252668 6/6/2007 BRUNSWICK DEER CREEK LANES 327.25 AP - 00252668 6/6/2007 BRUNSWICK DEER CREEK LANES 96.25 AP - 00252669 6/6/2007 BURTRONICS BUSINESS SYSTEMS 147.09 AP - 00252671 6/6/2007 CAL-STATE RENT A FENCE INC 66.75 AP - 00252672 6/6/2007 CALIFORNIA PUBLIC EMPLOYEES 96,186.76 AP - 00252673 6/6/2007 CALSENSE 154.62 AP - 00252673 6/6/2007 CALSENSE 154.62 AP - 00252673 6/6/2007 CALSENSE 309.24 AP - 00252673 6/6/2007 CALSENSE 1,031.48 AP - 00252673 6/6/2007 CALSENSE 116.03 AP - 00252673 6/6/2007 CALSENSE 109.07 AP - 00252673 6/6/2007 CALSENSE 75.75 AP - 00252674 6/6/2007 CARAWAY, ROBIN 9.00 AP - 00252675 6/6/2007 CARRILLO, TRINA 840.00 AP - 00252676 6/6/2007 CARTY, DIANE 1,138.50 AP - 00252677 6/6/2007 CASTILLQ JACK 648.00 AP - 00252678 6/6/2007 CD PROPERTY SERVICES 1,426.50 AP - 00252679 6/6/2007 CENTER ICE ARENA 318.50 AP - 00252680 6/6/2007 CENTRAL CITIES SIGNS INC 550.71 AP - 00252680 6/6/2007 CENTRAL CITIES SIGNS INC 26.94 AP - 00252681 6/6/2007 CHAFFEY COLLEGE FOUNDATION 500.00 AP - 00252682 6/6/2007 CFIAFFEY COLLEGE 500.00 AP - 00252684 6/6/2007 CHILTON, GABRIELLE 175.50 AP - 00252685 6/6/2007 CHUNG, SO YOUNG 142.00 AP - 00252686 6/6/2007 CISION US INC. 260.71 AP - 00252687 6/6/2007 CLABBY, SANDRA 1,000.00 AP - 00252688 6/6/2007 CLEAN STREET INC. 800.00 AP - 00252688 6/6/2007 CLEAN STREET INC. 800.00 AP - 00252688 6/6/2007 CLEAN STREET INC. 800.00 AP - 00252688 6/6/2007 CLEAN STREET INC. 800.00 AP - 00252688 6/6/2007 CLEAN STREET INC. 450.00 AP - 00252688 6/6/2007 CLEAN STREET INC. 800.00 AP - 00252689 6/6/2007 CLOUD, DON 1,400.00 AP - 00252690 6/6/2007 COLOR ME MINE 117.00 AP - 00252691 6/6/2007 COLTON TRUCK SUPPLY 102.90 AP - 00252691 6/6/2007 COLTON TRUCK SUPPLY 26.09 AP - 00252691 6/6/2007 COLTON TRUCK SUPPLY 431.08 AP - 00252691 6/6/2007 COLTON TRUCK SUPPLY -26.09 AP - 00252692 6/6/2007 COMBINED MARTIAL SCIENCE INC 2,827.20 AP - 00252693 6/6/2007 CONDE MAST AMERICAS 15.00 AP - 00252694 6/6/2007 CONSOLIDATED FABRICATORS 1,381.90 AP - 00252694 6/6/2007 CONSOLIDATED FABRICATORS 1,381.90 AP - 00252694 6/6/2007 CONSOLIDATED FABRICATORS ].381.90 AP - 00252694 6/6/2007 CONSOLIDATED FABRICATORS 1,381.88 AP - 00252695 6/6/2007 COSCO FIRE PROTECTION 2,058.64 AP - 00252696 6/6/2007 CREATIVE DATA PRODUCTS 3,420.44 AP - 00252696 6/6/2007 CREATIVE DATA PRODUCTS 3,420.43 aP - 00252696 6/6/2007 CREATIVE DATA PRODUCTS -1,409.92 User: VLOPEZ -Veronica Lopez Page: 2 Current Date: 06/13/200 Report: CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA pqg Agenda Check Reeister 5/31/2007 through 6/12/2007 Check No. Check Date Vendor Name Amount AP - 00252696 6/6/2007 CREATIVE DATA PRODUCTS 1,357.65 AP - 00252696 6/6/2007 CREATIVE DATA PRODUCTS 1,357.65 AP - 00252696 6/6/2007 CREATIVE DATA PRODUCTS -1,409.91 AP - 00252697 6/6/2007 CUCAMONGA SCHOOL DISTRICT 88.94 AP - 00252697 6/6/2007 CUCAMONGA SCHOOL DISTRICT 12,000.00 AP - 00252698 6/6/2007 D 7 CONSULTING INC 262.50 AP - 00252699 6/6/2007 D AND K CONCRETE COMPANY 808.13 AP - 00252699 6/6/2007 D AND K CONCRETE COMPANY 614.18 AP - 00252700 6/6/2007 DAGHDEVIRL4N, KATHY 1,020.60 AP - 00252701 6/6/2007 DAN GUERRA AND ASSOCIATES 10,000.00 AP - 00252701 6/6/2007 DAN GUERRA AND ASSOCIATES 6,220.19 AP - 00252702 6/6/2007 DANCE TERRIFIC 1,839.50 AP - 00252703 6/6/2007 DANKO INC 2,550.00 AP - 00252704 6/6/2007 DAY, DEBORAH 672.00 AP - 00252706 6/6/2007 DEMCO INC 911.41 AP - 00252708 6/6/2007 DM1M HARRIS 25,416.42 AP - 00252709 6/6/2007 DORSEY, TRACY 80.00 AP - 00252711 6/6/2007 DPSI CORPORATE 2,250.00 AP - 00252712 6/6/2007 DRACHAND, DI ANNE 840.00 AP - 00252713 6/6/2007 DUFFY, RICK 3,893.75 AP - 00252714 6/6/2007 DUNN EDWARDS CORPORATION 625.81 AP - 00252714 6/6/2007 DUNK EDWARDS CORPORATION 45.5 ] AP - 00252714 6/6/2007 DUNN EDWARDS CORPORATION 782.27 AP - 00252714 6/6/2007 DUNN EDWARDS CORPORATION 625.82 AP - 00252714 6/6/2007 DUNK EDWARDS CORPORATION 312.91 AP - 00252715 6/6/2007 DUNN, ANN MARIE 1,960.50 AP - 00252716 6/6/2007 DYNASTY SCREEN PRINTING 4,158.29 AP - 00252717 6/6/2007 EASI FILE MANUFACTURING CORP 1,974.80 AP - 00252718 6/6/2007 ECONOLITE CONTROL PRODUCTS INC 592.63 AP - 00252719 6/6/2007 EDDY, SHERRY 250.00 AP - 00252721 6/6/2007 EFTYCHIOU, AUDREY 150.00 AP - 00252721 6/6/2007 EFTYCHIOU, AUDREY 150.00 AP - 00252722 6/6/2007 EGGERS, ROBERT A. 288.00 AP - 00252723 6/6/2007 EM SPEED AND POWER TRAINING 375.00 AP - 00252724 6/6/2007 EMBASSY SUITES HOTEL -SAN DIEGO BAY 508.30 AP - 00252725 6/6/2007 EMCOR SERVICE 14,565.42 AP - 00252725 6/6/2007 EMCOR SERVICE 14,565.42 AP - 00252725 6/6/2007 EMCOR SERVICE 99,988.00 AP - 00252726 6/6/2007 ENSIL, NORMAN 120.00 AP - 00252727 6/6/2007 EWING IRRIGATION PRODUCTS 876.56 AP - 00252727 6/6/2007 EWING IRRIGATION PRODUCTS 93.14 AP - 00252727 6/6/2007 EWING IRRIGATION PRODUCTS 199.38 AP - 00252727 6/6/2007 EWING IRRIGATION PRODUCTS 344.16 AP - 00252727 6/6/2007 EWING IRRIGATION PRODUCTS 39.96 AP - 00252728 6/6/2007 FASTENAL COMPANY 382.68 AP - 00252729 6/6/2007 FEDERAL EXPRESS CORP 17.94 AP - 00252729 6/6/2007 FEDERAL EXPRESS CORP 22.78 AP - 00252729 6/6/2007 FEDERAL EXPRESS CORP 20.56 AP - 00252729 6/6/2007 FEDERAL EXPRESS CORP 15.36 AP - 00252730 6/6/2007 FELICIANO, ANTHONY 120.00 AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCIATES 930.00 AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCIATES 840.00 AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCIATES 531.00 AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCIATES 675.00 User: VLOPEZ -Veronica Lopez Page: 3 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA Agenda Check Register 5/31/2007 through 6/12/2007 Check No. Check Date Vendor Name Amoun[ AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCIATES -1,513.50 AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCIATES 1,968.00 AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCLATES 2,998.00 AP - 00252731 6/6/2007 FINESSE PERSONNEL ASSOCIATES 840.00 AP - 00252732 6/6/2007 FISHER, PAUL E. 690.00 AP - 00252733 6/6/2007 FOOTHILL LAWNMOWER 62.15 AP - 00252734 6/6/2007 FORD PRINTING AND MAILING INC 1,040.50 AP - 00252734 6/6/2007 FORD PRINTING AND MAILING INC 615.25 AP - 00252735 6/6/2007 FORECAST HOMES 124.03 AP - 00252736 6/6/2007 FOREMOST 400.00 AP - 00252736 6/6/2007 FOREMOST 763.70 AP - 00252737 6/6/2007 FOUR POINTS SHERATON 579.04 AP - 00252739 6/6/2007 FRAUSTO, CHRIS 108.00 AP - 00252740 6/6/2007 FUKUSHIMA, JUDITH 3,184.50 AP - 00252741 6/6/2007 G & F TRAILERS 100.00 AP - 00252742 6/6/2007 GAIL MATERIALS 1,054.51 AP - 00252742 6/6/2007 GAIL MATERIALS 209.04 AP - 00252742 6/6/2007 GAIL MATERIALS 660.00 AP - 00252742 6/6/2007 GAIL MATERIALS 500.00 AP - 00252742 6/6/2007 GAIL MATERIALS 2,590.60 AP - 00252743 6/6/2007 GARRETT CONCRETE CORING AND SAWING It 190.00 AP - 00252744 6/6/2007 GEOGRAPHICS 1,040.00 AP - 00252744 6/6/2007 GEOGRAPHICS 1,050.00 AP - 00252744 6/6/2007 GEOGRAPHICS 1,271.45 AP - 00252745 6/6/2007 GIEDRAITIS, BETH 10.00 AP - 00252746 6/6/2007 GIORDANO, MARIANNA 721.00 AP - 00252747 6/6/2007 GOMEZ, GLORIA 80.00 AP - 00252748 6/6/2007 GONSALVES AND SON,JOE A 3,000.00 AP - 00252749 6/6/2007 GRADY, MERRILL 400.00 AP - 00252750 6/6/2007 GRAINGER 876.10 AP - 00252752 6/6/2007 GREEN ROCK POWER EQUIPMENT 143.88 AP - 00252752 6/6/2007 GREEN ROCK POWER EQUIPMENT 24.20 AP - 00252753 6/6/2007 GUARDIA, FRANZ 27.00 AP - 00252754 6/6/2007 GUARDIAN 3,370.00 AP - 00252756 6/6/2007 HAMILTON, MONIQUE 96.00 AP - 00252757 6/6/2007 HANGER 18 LLC. 252.00 AP - 00252758 6/6/2007 HCS CUTLER STEEL CO 131.51 AP - 00252759 6/6/2007 HEILIG, KELLY 1,223.70 AP - 00252760 6/6/2007 HERTZ EQUIP RENTAL 926.64 AP - 00252761 6/6/2007 HILL, SHIRLEY 250.00 AP - 00252762 6/6/2007 HILLS PET NUTRITION SALES INC 89.73 AP - 00252763 6/6/2007 HOLLIDAY ROCK CO EVC 73.27 AP - 00252763 6/6/2007 HOLLIDAY ROCK CO INC 1,199.26 AP - 00252763 6/6/2007 HOLLIDAY ROCK CO INC 150.31 AP - 00252763 6/6/2007 HOLLIDAY ROCK CO INC 249.44 AP - 00252764 6/6/2007 HOME DEPOT CREDIT SERVICES 20.80 AP - 00252765 6/6/2007 HOWARD, BOBBY 112.00 AP - 00252767 6/6/2007 HOYT, RAYMOND 592.80 AP - 00252768 6/6/2007 HSU, STEVE 576.00 AP - 00252769 6/6/2007 HUTCHINSON, LISA 1,797.60 AP - 00252770 6/6/2007 HYDER, SAMSUL ALAM 250.00 AP - 00252771 6/6/2007 HYDROSCAPE PRODUCTS INC 204.21 AP - 00252772 6/6/2007 INLAND EMPIRE TOURS AND TRANSPORTATIC 863.00 AP - 00252774 6/6/2007 INLAND VALLEY DANCE ACADEMY 3,507.60 P50 User: VLOPEZ -Veronica Lopez Page: 4 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA P51 Agenda Check Register 5/31/2007 through 6/12/2007 Check No. Check Date Vendor.Name Amount AP - 00252775 6/6/2007 INTERSTATE BATTERIES 483.38 AP - 00252776 6/6/2007 INTRAVAIA ROCK AND SAND INC 205.85 AP - 00252777 6/6/2007 JIMENEZ, MARIA 97.50 AP - 00252778 6/6/2007 JONES AND MAYER, LAW OFFICES OF 5,710.03 AP - 00252779 6/6/2007 JONES, ROBERT 2,450.00 AP - 00252780 6/6/2007 JUMP, SARA 39.28 AP - 00252781 6/6/2007 KAPCO 261.60 AP - 00252782 6/6/2007 KAPLAN, DENEAN 991.80 AP - 00252783 6/6/2007 KARATSU, ROBERT 79.54 AP - 00252784 6/6/2007 KB HOME 114.84 AP - 00252785 6/6/2007 KELLYS K9 COLLEGE 888.00 AP - 00252786 6/6/2007 KIM, DANIEL 1,071.00 AP - 00252787 6/6/2007 KONICA MINOLTA BUSINESS SOLUTIONS 24.04 AP - 00252787 6/6/2007 KONICA MINOLTA BUSINESS SOLUTIONS 695.96 AP - 00252787 6/6/2007 KONICA MINOLTA BUSINESS SOLUTIONS 43.21 AP - 00252787 6/6/2007 KONICA MINOLTA BUSINESS SOLUTIONS 1,391.15 AP - 00252788 6/6/2007 LAWSON PRODUCTS INC 93.83 AP - 00252788 6/6/2007 LAWSON PRODUCTS INC 85.70 AP - 00252788 6/6/2007 LAWSON PRODUCTS INC 232.51 AP - 00252789 6/6/2007 LEHIGH SAFETY SHOE COMPANY LLC 34.34 AP - 00252790 6/6/2007 LESTER, RANDY 126.00 AP - 00252791 6/6/2007 LETNER ROOFING CO INC 10,069.44 AP - 00252791 6/6/2007 LETNER ROOFING CO INC 1,184.09 AP - 00252791 6/6/2007 LETNER ROOFING CO INC 1,383.01 AP - 00252792 6/6/2007 LEWIS, RETA 250.00 AP - 00252792 6/6/2007 LEWIS, RETA 58.85 AP - 00252793 6/6/2007 LIM, HEATHER 756.00 AP - 00252794 6/6/2007 LINA 14,977.98 AP - 00252797 6/6/2007 LOCKRIDGE, DENNIS 250.00 AP - 00252799 6/6/2007 LOPEZ, NOEMI 24.00 AP - 00252800 6/6/2007 LOS ANGELES COCA COLA BTL CO 403.62 AP - 00252800 6/6/2007 LOS ANGELES COCA COLA BTL CO -173.18 AP - 00252801 6/6/2007 LOS ANGELES FREIGHTLINER 137.00 AP - 00252801 6/6/2007 LOS ANGELES FREIGHTLINER 12.74 AP - 00252801 6/6/2007 LOS ANGELES FREIGHTLINER -13.11 AP - 00252802 6/6/2007 LOS ANGELES SENTINEL INC, THE 48.00 AP - 00252803 6/6/2007 LOUIS, PETER 192.00 AP - 00252804 6/6/2007 MACDONALD, TREVH 36.00 AP - 00252805 6/6/2007 MAD SCIENCE 279.00 AP - 00252806 6/6/2007 MAGRUDER, KAREN 210.00 AP - 00252807 6/6/2007 MANSOURI, IRAJ 4,800.00 AP - 00252808 6/6/2007 MARSHALL, SYLVIA 1,324.80 AP - 00252809 6/6/2007 MCC EQUIPMENT RENTALS INC 20,000.00 AP - 00252810 6/6/2007 MCCALEB, ERIN 1,495.20 AP - 00252811 6/6/2007 MCCLINTOCK, RONDALYNNE 30.00 AP - 00252812 6/6/2007 MCDANIEL, SHAULON 40.00 AP - 00252815 6/6/2007 MDS CONSULTING 34.00 AP - 00252816 6/6/2007 MIDWEST TAPE 134.97 AP - 00252816 6/6/2007 MIDWEST TAPE 117.98 AP - 00252817 6/6/2007 MIJAC ALARM COMPANY 85.00 AP - 00252818 6/6/2007 MILLS, CAREY 604.80 AP - 00252819 6/6/2007 MIRKOVICH, REBECCA 10.00 AP - 00252821 6/6/2007 MOE, JOHN 850.50 AP - 00252822 6/6/2007 MORRIS, PAT 276.00 User: VLOPEZ -Veronica Lopez Page: 5 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Pomait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA Agenda Check Resister 5/31/2007 through 6/12/2007 Check No. Check Date Vendor Name Amount AP - 00252823 6/6/2007 MOUNTAIN VIEW GLASS AND MIRROR INC 747.22 AP - 00252824 6/6/2007 MOUNTAIN VIEW SMALL ENG REPAIR 944.86 AP - 00252824 6/6/2007 MOUNTAIN VIEW SMALL ENG REPAIR 20.05 AP - 00252825 6/6/2007 MUI SAM, KING 20.00 AP - 00252826 6/6/2007 MYERCHIN, NICOLE 213.26 AP - 00252827 6/6/2007 NATIONAL DEFERRED 23,444.46 AP - 00252828 6/6/2007 NEC UNIFIED SOLUTIONS INC 133.80 AP - 00252829 6/6/2007 NEW READERS PRESS 32.00 AP - 00252830 6/6/2007 NEW TECH SOLUTIONS INC 203,537.14 AP - 00252830 6/6/2007 NEW TECH SOLUTIONS INC 2,724.55 AP - 00252831 6/6/2007 NIDA COMPANIES 173.46 AP - 00252832 6/6/2007 NORTHTOWN HOUSING DEVELOPMENT CORP. 350.00 AP - 00252833 6/6/2007 OCCUPATIONAL HEALTH CENTERS OF CALIFO 614.00 AP - 00252833 6/6/2007 OCCUPATIONAL HEALTH CENTERS OF CALIFO 162.00 AP - 00252833 6/6/2007 OCCUPATIONAL HEALTH CENTERS OF CALIFO 36.00 AP - 00252834 6/6/2007 OFFICE DEPOT 101.90 AP - 00252834 6/6/2007 OFFICE DEPOT 58.70 AP - 00252834 6/6/2007 OFFICE DEPOT 208.01 AP - 00252834 6/6/2007 OFFICE DEPOT 57.41 AP - 00252834 6/6/2007 OFFICE DEPOT 31.10 AP - 00252834 6/6/2007 OFFICE DEPOT 23.31 AP - 00252834 6/6/2007 OFFICE DEPOT 89.65 AP - 00252834 6/6/2007 OFFICE DEPOT 305. ] 5 AP - 00252834 6/6/2007 OFFICE DEPOT 220.26 AP - 00252834 6/6/2007 OFFICE DEPOT 47.54 AP - 00252834 6/6/2007 OFFICE DEPOT 22.95 AP - 00252834 6/6/2007 OFFICE DEPOT 276.09 AP - 00252834 6/6/2007 OFFICE DEPOT 203.97 AP - 00252834 6/6/2007 OFFICE DEPOT 35.08 AP - 00252834 6/6/2007 OFFICE DEPOT 1,074.76 AP - 00252834 6/6/2007 OFFICE DEPOT -2.10 AP - 00252834 6/6/2007 OFFICE DEPOT 2.10 AP - 00252834 6/6/2007 OFFICE DEPOT 423.48 AP - 00252834 6/6/2007 OFFICE DEPOT 9.63 AP - 00252834 6/6/2007 OFFICE DEPOT 9.34 AP - 00252834 6/6/2007 OFFICE DEPOT 83.59 AP - 00252834 6/6/2007 OFFICE DEPOT 30.23 AP - 00252834 6/6/2007 OFFICE DEPOT 110.06 AP - 00252834 6/6/2007 OFFICE DEPOT 11.23 AP - 00252834 6/6/2007 OFFICE DEPOT 8.07 AP - 00252835 6/6/2007 OGAZ, ROSEMARY 102.00 AP - 00252836 6/6/2007 ONTARIO ICE SKATING CENTER 615.65 AP - 00252837 6/6/2007 ORR, PAUL 15.00 AP - 00252839 6/6/2007 PEACOCK SYSTEMS 27.13 AP - 00252839 6/6/2007 PEACOCK SYSTEMS 57.87 AP - 00252840 6/6/2007 PERDUE AND ASSOCIATES, LEN 2,800.00 AP - 00252841 6/6/2007 PERFORMANCE AUTO BODY 1,389.00 AP - 00252842 6/6/2007 PETES ROAD SERVICE INC 147.92 AP - 00252842 6/6/2007 PETES ROAD SERVICE INC 432.35 AP - 00252842 6/6/2007 PETES ROAD SERVICE INC 27.00 AP - 00252842 6/6/2007 PETES ROAD SERVICE INC 60.00 AP - 00252844 6/6/2007 PIONEER MANUFACTURING 772.20 AP - 00252845 6/6/2007 PITASSI ARCHITECTS INC 11,082.00 AP - 00252846 6/6/2007 POMONA PRINT STOP 751.56 P52 User: VLOPEZ -Veronica Lopez Page: 6 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Pornait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA Agenda Check Register 5/3]/2007 through 6/12/2007 Check No. Check Date Vendor Name Amoun[ AP - 00252847 6/6/2007 PRE-PAID LEGAL SERVICES INC 34.20 AP - 00252848 6/6/2007 PRECISION GYMNASTICS 252.00 AP - 00252848 6/6/2007 PRECISION GYMNASTICS 1,319.15 AP - 00252849 6/6/2007 PRESS ENTERPRISE 2,281.39 AP - 00252850 6/6/2007 PRINCIPAL LIFE 2,052.75 AP - 00252851 6/6/2007 PROVENZALE, ELEANOR 100.00 AP - 00252854 6/6/2007 RAASCH CONTRACTING SERVICES INC 40,482.24 AP - 00252856 6/6/2007 RANDOM HOUSE INC 188.46 AP - 00252856 6/6/2007 RANDOM HOUSE INC 98.97 AP - 00252856 6/6/2007 RANDOM HOUSE INC 156.51 AP - 00252856 6/6/2007 RANDOM HOUSE INC 73.11 AP - 00252856 6/6/2007 RANDOM HOUSE INC 98.97 AP - 00252857 6/6/2007 RASMUSSEN, MILT 400.00 AP - 00252859 6/6/2007 RCPFA 7,772.53 AP - 00252860 6/6/2007 RED WING SHOE STORE 137.37 AP - 00252861 6/6/2007 RICE, LUCY FERRANTI 78.00 AP - 00252862 6/6/2007 RICHARDS WATSON AND GERSHON 1,247.06 AP - 00252862 6/6/2007 RICHARDS WATSON AND GERSHON 803.25 AP - 00252863 6/6/2007 R10 HONDO COLLEGE 40.00 AP - 00252864 6/6/2007 RODGERS AND HAMMERSTEIN THEATRE LIBR 53.30 AP - 00252865 6/6/2007 RODRIGUEZ INC, R Y 176.80 AP - 00252866 6/6/2007 RODRIQUEZ, CHRIS 350.00 AP - 00252867 6/6/2007 ROMERO, RANDOLPH 500.00 AP - 00252869 6/6/2007 ROSENBERG, RONALD 200.00 AP - 00252870 6/6/2007 ROYAL STREET COMMUNICATION 2,770.00 AP - 00252871 6/6/2007 RWB PARTY PROPS INC 2,206.99 AP - 00252872 6/6/2007 SAFEWAY SIGN COMPANY 1,745.13 AP - 00252872 6/6/2007 SAFEWAY SIGN COMPANY 1,225.76 AP - 00252873 6/6/2007 SAN BERNARDINO COUNTY 41,840.00 AP - 00252874 6/6/2007 SAN BERNARDINO COUNTY 46.00 AP - 00252875 6/6/2007 SAN BERNARDINO CTY DEPT OF PUBLIC HEAL 25.00 AP - 00252876 6/6/2007 SAN BERNARDINO CTY SHERIFFS DEPT 213.52 AP - 00252877 6/6/2007 SAN BERNARDINO, CITY OF 600.00 AP - 00252878 6/6/2007 SCHELL, JENNY 1,500.00 AP - 00252878 6/6/2007 SCHELL, JENNY 78.35 AP - 00252878 6/6/2007 SCHELL, JENNY 223.00 AP - 00252879 6/6/2007 SCOTT, MICHAEL 146.12 AP - 00252880 6/6/2007 SCOTT, MICHAEL 400.00 AP - 00252881 6/6/2007 SCOTT, MICHAEL 38.80 AP - 00252884 6/6/2007 SILVA, DAWN 69.60 AP - 00252885 6/6/2007 SIMPLOT PARTNERS 3,298.00 AP - 00252885 6/6/2007 SIMPLOT PARTNERS 865.46 AP - 00252886 6/6/2007 SMITH, APRIL 136.50 AP - 00252887 6/6/2007 SO CALIF GAS COMPANY 1,605.53 AP - 00252888 6/6/2007 SOLORIO, KEELY 48.00 AP - 00252889 6/6/2007 SONITROL OF SAN BERNARDINO 258.10 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 27,477.30 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 21.69 AP - 00252891 6/6/2007 SOUTHERN CALIFORNL4 EDISON 464.51 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 55.35 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 80.76 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.98 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.98 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.98 P53 User: VLOPEZ -Veronica Lopez Page: 7 Current Date: 06/13/200 Report: CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA At=,enda Check Register 5/3]/2007 through 6/12/2007 Check No. Check Date Vendor Name _ Amount AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 16.35 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.49 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 100.64 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 36.49 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.98 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.85 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 15.17 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 56.46 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 138.21 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 9.42 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 108.39 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON ] 1S.S1 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 153.83 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 21,963.96 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 93.98 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 71.88 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 89.48 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 35.61 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 16.09 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 98.86 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 28.36 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 19.97 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 23.72 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 115.71 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 8.48 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 48.91 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.47 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 153.69 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.99 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14:98 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 15.30 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 135.68 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 577.34 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 22.48 AP - 0025289] 6/6/2007 SOUTHERN CALIFORNIA EDISON 99.28 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 15.47 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.85 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 432.66 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 29.48 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 151.56 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 15.47 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 117.25 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.98 AP - 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 86.91 AP , 00252891 6/6/2007 SOUTHERN CALIFORNIA EDISON 14.98 AP - 00252892 6/6/2007 SOUTHERN CALIFORNIA EDISON 3,528.22 AP - 00252893 6/6/2007 SOUTHERN CALIFORNIA EDISON 2,023.40 AP - 00252893 6/6/2007 SOUTHERN CALIFORNIA EDISON 5,238.07 AP - 00252893 6/6/2007 SOUTHERN CALIFORNIA EDISON 4.344.72 AP - 00252893 6/6/2007 SOUTHERN CALIFORNIA EDISON 4,019.67 AP - 00252893 6/6/2007 SOUTHERN CALIFORNIA EDISON 2,818.80 AP - 00252893 6/6/2007 SOUTHERN CALIFORNIA EDISON 4,136.03 AP - 00252894 6/6/2007 SOUTHERN CALIFORNIA EDISON 2,357.01 AP - 00252894 6/6/2007 SOUTHERN CALIFORNIA EDISON 509.37 P54 User: VLOPEZ -Veronica Lopez Page: 8 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA P55 Agenda Check Resister 5/31/2007 through 6/12/2007 Check No. Check Date Vendor Name Amount AP - 00252894 6/6/2007 SOUTHERN CALIFORNIA EDISON 3,269.19 AP - 00252895 6/6/2007 SOUTHERN HOSPITALITY 1,095.00 AP - 00252896 6/6/2007 SPORT SUPPLY GROUP INC 4,918.03 AP - 00252897 6/6/2007 SPORT, JOYCE 1,821.00 AP - 00252898 6/6/2007 STANDARD INSURANCE COMPANY 474.33 AP - 00252899 6/6/2007 STEINY AND COMPANY INC 87,133.15 AP - 00252899 6/6/2007 STEINY AND COMPANY INC -8,713.32 AP - 00252900 6/6/2007 STONE, IDA 37.80 AP - 00252901 6/6/2007 STOVER SEED COMPANY 4,040.63 AP - 00252902 6/6/2007 SUNBELT RENTALS INC 78.45 AP - 00252903 6/6/2007 SUNSHINE GROWERS NURSERY INC 217.44 AP - 00252904 6/6/2007 SUNSTATE EQUIPMENT COMPANY LLC 730.21 AP - 00252905 6/6/2007 SWANK MOTION PICTURES INC 371.00 AP - 00252906 6/6/2007 SWEDA, SHANNON 243.00 AP - 00252908 6/6/2007 TACKOOR, YVONNE 500.00 AP - 00252909 6/6/2007 TARGET SPECIALTY PRODUCTS 1,520.42 AP - 00252909 6/6/2007 TARGET SPECIALTY PRODUCTS 838.98 AP - 00252911 6/6/2007 TERRY, DONNA 378.00 AP - 00252912 6/6/2007 THEATRE COMPANY, THE 2,900.00 AP - 00252912 6/6/2007 THEATRE COMPANY, THE 200.00 AP - 00252913 6/6/2007 THIELO, DAWN 140.00 AP - 00252914 6/6/2007 THOMAS, KIMBERLY 32.98 AP - 00252914 6/6/2007 THOMAS, KIMBERLY 60.00 AP - 00252914 6/6/2007 THOMAS, KIMBERLY 20.00 AP - 00252915 6/6/2007 THOMSON GALE 29.27 AP - 002529]5 6/6/2007 THOMSON GALE 151.72 AP - 00252915 6/6/2007 THOMSON GALE 55.05 AP - 00252915 6/6/2007 THOMSON GALE 54.08 AP - 00252916 6/6/2007 TROYER, JAMES 71.18 AP - 00252917 6/6/2007 TURCH AND ASSOCIATES, DAVID 4,000.00 AP - 00252917 6/6/2007 'L'URCH AND ASSOCIATES, DAVID 4,000.00 AP - 00252918 6/6/2007 TYPECARE 142.33 AP - 00252919 6/6/2007 UNIFIRST UNIFORM SERVICE 2894 AP - 00252919 6/6/2007 UNIFIRST UNIFORM SERVICE 47.86 AP - 00252919 6/6/2007 UNIFIRST UNIFORM SERVICE 173.23 AP - 00252919 6/6/2007 UNIFIRST UNIFORM SERVICE 828.52 AP - 00252920 6/6/2007 UNION BANK OF CALIFORNIA TRUSTEE FOR P. 2,067.71 AP - 00252921 6/6/2007 UNION BANK OF CALIFORNIA TRUSTEE FOR P. 3,581.05 AP - 00252921 6/6/2007 UNION BANK OF CALIFORNIA TRUSTEE FOR P. 41,180.51 AP - 00252922 6/6/2007 UNIQUE POOLS INC 197.54 AP - 00252923 6/6/2007 UNITED WAY 21.00 AP - 00252924 6/6/2007 UPLAND TENNIS CLUB 2,211.30 AP - 00252925 6/6/2007 UPS 42.21 AP - 00252926 6/6/2007 URBANO, VERNIE 280.00 AP - 00252928 6/6/2007 VCA CENTRAL ANIMAL HOSPITAL 120.02 AP - 00252929 6/6/2007 VELADOR, ARLENE 500.00 AP - 00252930 6/6/2007 VEND U COMPANY 38.16 AP - 00252934 6/6/2007 VERIZON 2,110.35 AP - 00252934 6/6/2007 VERIZON 89.93 AP - 00252934 6/6/2007 VERIZON 34.29 AP - 00252934 6/6/2007 VERIZON 37.14 AP - 00252934 6/6/2007 VERIZON 68.26 AP - 00252934 6/6/2007 VERIZON 89.68 AP - 00252934 6/6/2007 VERIZON 33.07 User: VLOPEZ -Veronica Lopez Page: 9 Current Dale: 06/]3/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Pornait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA P56 Agenda Check Register 5/31/2007 through 6/12/2007 Check No. Check Date Vendor Name Amount AP - 00252934 6/6/2007 VERIZON 187.72 AP - 00252934 6/6/2007 VERIZON 89.68 AP - 00252934 6/6/200') VERIZON 89.68 AP - 00252934 6/6/2007 VERIZON 99.22 AP - 00252934 6/6/2007 VERIZON 89.93 AP - 00252934 6/6/2007 VERIZON 33.07 AP - 00252934 6/6/2007 VERIZON 89.93 AP - 00252934 6/6/2007 VERIZON 567.78 AP - 00252934 6/6/2007 VERIZON 34.12 AP - 00252934 - 6/6/2007 VERIZON 424.71 AP - 00252934 6/6/2007 VERIZON 51.83 AP - 00252934 6/6/2007 VERIZON 448.52 AP - 00252934 6/6/2007 VERIZON 89.68 AP - 00252934 6/6/2007 VERIZON 89.93 AP - 00252934 6/6/2007 VERIZON 34.12 AP - 00252934 6/6/2007 VERIZON 357.96 AP - 00252934 6/6/2007 VERIZON 21.93 AP - 00252934 6/6/2007 VERIZON 87.40 AP - 00252934 6/6/2007 VERIZON 281.93 AP - 00252934 6/6/2007 VERIZON 32.38 AP - 00252934 6/6/2007 VERIZON 20.33 AP - 00252934 6/6/2007 VERIZON 36.68 AP - 00252934 6/6/2007 VERIZON 34.12 AP - 00252934 6/6/2007 VERIZON ]62.96 AP - 00252934 6/6/2007 VERIZON 31.97 AP - 00252934 6/6/2007 VERIZON 31.97 AP - 00252934 6/6/2007 VERIZON 199.32 AP - 00252934 6/6/2007 VERIZON 34.12 AP - 00252934 6/6/2007 VERIZON 461.91 AP - 00252934 6/6/2007 VERIZON 461.91 AP - 00252935 6/6/2007 VERNON LIBRARY SUPPLIES INC 41.92 AP - 00252935 6/6/2007 VERNON LIBRARY SUPPLIES INC 7.95 AP - 00252936 6/6/2007 VIGNALI, DEBBIE 40.00 AP - 00252937 6/6/2007 VILLAGE NURSERIES WHOLESALE LLC 312.37 AP - 00252938 6/6/2007 VILLENAS, FABIAN 151.95 AP - 00252938 6/6/2007 VILLENAS, FABIAN 327.00 AP - 00252939 6/6/2007 VISION SERVICE PLAN CA 9,918.72 AP - 00252940 6/6/2007 WALTERS WHOLESALE ELECTRIC CO 216.91 AP - 00252940 6/6/2007 WALTERS WHOLESALE ELECTRIC CO 171.07 AP - 00252940 6/6/2007 WALTERS WHOLESALE ELECTRIC CO 49.24 AP - 00252940 6/6/2007 WALTERS WHOLESALE ELECTRIC CO 431.00 AP - 00252940 6/6/2007 WALTERS WHOLESALE ELECTRIC CO 581.85 AP - 00252940 6/6/2007 WALTERS WHOLESALE ELECTRIC CO 394.06 AP - 00252940 6/6/2007 WALTERS WHOLESALE ELECTRIC CO 440.89 AP - 00252940 6/6/2007 WALTERS WHOLESALE ELECTRIC CO 1,782.17 AP - 00252941 6/6/2007 WAXIE SANITARY SUPPLY 103.68 AP - 00252941 6/6/2007 WAXIE SANITARY SUPPLY 11.77 AP - 00252942 6/6/2007 WEST COAST COMMUNICATIONS INC 1,000.00 AP - 00252943 6/6/2007 WEST VALLEY MRF LLC 64.26 AP - 00252943 6/6/2007 WEST VALLEY MRF LLC 69.39 AP - 00252943 6/6/2007 WEST VALLEY MRF LLC 44.55 AP - 00252943 6/6/2007 WEST VALLEY MRF LLC 62.64 AP - 00252943 6/6/2007 WEST VALLEY 1vIRF LLC 73.17 AP - 00252944 6/6/2007 WESTCOAST MEDIA 1,087.00 User: VLOPEZ -Veronica Lopez Page: 10 Current Date: 06/13/200 Report:CK_AGENDA_REG _PORTRAI T_RC - CK: Agenda Check Register Portrait Layout Time: 14:39:5 CITY OF RANCHO CUCAMONGA Agenda Check Register 5/31/2007 through 6/12/2007 Check No. AP - 00252945 AP - 00252945 AP - 00252946 AP - 00252947 AP - 00252948 AP - 00252949 AP - 00252951 AP - 00252952 AP - 00252953 AP - 00252954 Check Date 6/6/2007 6/6/2007 6/6/2007 6/6/2007 6/6/2007 6/6/2007 6/6/2007 6/7/2007 6/7/2007 6/7/2007 Vendor Name WESTERN HIGHWAY PRODUCTS INC WESTERN HIGHWAY PRODUCTS INC WHITE CAP CONSTRUCTION SUPPLY WILLDAN ASSOCIATES WINDSONG SOUTHLAND CHORALE WOODYS BARB Q zAILO, ROBERT DAMS, SAM DARPLEE, ELLEN SESSIONS R KIMBALL LLP Amount 153.01 730.98 459.79 42,670.00 1,000.00 100.00 302.40 400.00 39,000.00 26,000.00 Total for Check ID AP: 1,364,799.98 Total for Entity: 1,364,799.98 P57 User: VLOPEZ -Veronica Lopez Page: I 1 Current Date: 06/13/200 Report:CK_AGENDA_REG_PORTRAIT_RC - CK: Agenda Check Register Portrait Layout Time: 14:39:5 City of Rancho Cucamonga Portfolio Management Portfolio Summary May 31, 2007 Cify of Rancho Cucamonga Investments Par Value Market Value Book Value % of Portfolio Term Days to Maturity VTM 360 Equiv. YTM 365 Equiv. Local Agency Investment Funtl 17,974, 546 40 17,974,548.40 17,974,548.40 8.59 1 1 '5.176 5.248 Commercial Paper-Discount 5,000, 000.00 4,970,104.17 4,970,104.17 2.38 41 4 5.282 5.355 Fetleral Agency Issues-Coupon 165,822, 000.00 164,287,894.71 165,663,940.97 79.19 1,504 750 4.161 4.219 Treasury Securities-Coupon 5,000, 000.00 4,982,812.50 5,002,343.75 2.39 661 698 4.654 4.719 Investment Agreements 15,600, 000.00 15,600,000.00 15,600,000.00 7.48 1,826 673 3.682 3.733 209,396,546.40 207,615,359.78 209,210,937.29 100.00% 1,344 675 4.251 4.310 Investments Cash and Accrued Interest Passbook/Checking (not inclutletl in yield calculations) Accrued Interest at Purchase Subtotal Total Cash and Investments 2,192.49 2,192.49 2,192.49 118,501.63 118,501.63 120,694.12 120,694.12 209,396,740.89 207,936,053.90 209,331,631.41 1 1 0.493 0.500 1,344 675' 4.251 4.310 Total Earnings May 31 Month Ending Fiscal Year To Date Cu«ent Year 757,289.57 6,643,411.56 Average Daily Balance 211,161,626.47 193,401,356.68 - Effective Rate of Return 4.22% 3.86° I certify that this report accurately reflects all City pooled investments and is in comformity with the investment policy adopted December 20, 2006. A copy of the investment policy is available in the Administrative Services Department. .The Investment Program herein shown provides suffcient cash Oow liquidity to meet the neM six months estimated expenditures. The month-end market values were obtained from (IDC)-Interactive Data Corporation pricing service. The attached Summary of Cash and Investments with Fiscal Agents as of the prior month's end is provided under the City official Investment Policy. The provisions of the individual bond documents govern the management of these funds. On October 21, 2004 the City entered into a Investment Agreement with Aegon/Transamerica in the amount of $15,600,000. The Investment Agreement will earn interest at 6.00% per annum through June 28, 2006 to provide funding for specific expenditures during that period. Beginning June 29, 2006 through October 21, 2009, the Investment Agreement will earn interest at 2.41°/l~he average annual rate of return over the fve year period is 3.682%which is incorporated in the annual rate of return noted above. James Frost, Treasurer Reporting period 05I01I2007-OSI31I2007 Run Date: O6I13I2007 -1 ] 44 Portfolio CITY CP PM (PRF_PM1I SymRept 6.41.202b Report Ver. 5 W 'D (~ (b City of Rancho Cucamonga Portfolio Management Portfolio Details -Investments May 37, 2007 Page 2. Average Purchase Stated YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 360 Ma[uriry Date Local Agency Investment Fund SYS00005 00005 LOCAL AGENCY INVST FUND 17,974,546.40 17,974,546.40 17974,546.40 5.248 5.176 1 Subtotal antl Average 26,526,161.30 17,974,546.40 17,974,548.40 17,974,546.40 5.176 1 Commercial Paper -Discount 90262DT54 1303 UBS FINANCE Subtotal and Average 4,970,104.17 04/25/2007 5,000,000.00 4,970,104.17 4,970,104.17 5.250 5,000,000.00 4,970,104.17 4,970,104.17 5.282 4 06/05/2007 5.282 4 Federal Agency Issues -Coupon 313310K55 1199 313310M79 1205 313310705 1226 31331TFG1 1231 31331 TND9 1244 31331TWH0 1253 31331TWJ6 1254 31331TG62 1263 31331TU25 1272 31331VA63 1284 31331XNU2 1295 31331XT05 1297 31331XA3fi 1309 31339XJJ4 1210 31339XLB8 1212 31339XPL2 1213 3133XiP27 1237 3133X3DX8 1247 3133X4XF3 1256 3133XSWA2 1264 3133XAR25 1277 3133XAMW4 1279 3133XF002 1285 3133XJVL9 1294 3133XK504 1299 3133XKUH6 1308 3133XL304 1310 3126X1808 1196 Run Date. 06/13/200] - 1 T.44 FEDERAL FARM CREDIT BANK 05/19/2003 2,500,000.00 2,448,437.50 2,496,875.00 3.120 3.104 353 05/19/2008 FEDERAL FARM CREDIT BANK 06/03/2003 2,000,000.00 1,959,375.00 2,000,000.00 3.210 3.166 368 06/03/2008 FEDERAL FARM CREDIT BANK 08/13/2003 3,000,0001)0 2,986,875.00 2,995,312.50 3.050 3.049 73 08/13/2007 FEDERAL FARM CREDIT BANK 09/24/2003 2,000,000.00 1,988,750.00 1,996,562.50 3.375 3.374 115 09/2412007 FEDERAL FARM CREDIT BANK 12/17/2003 2,000,000.00 1,973,125.00 2,000,000.00 3.970 3.916 382 06/17/2008 FEDERAL FARM CREDIT BANK 03/17/2004 2,000,000.00 1,967,500.00 2 000,000.00 3.240 3.196 290 03/17/2008 FEDERAL FARM CREDIT BANK 03/17/2004 4,000,000.00 3,901,250.00 3,997,500.00 3.550 3.517 535 11/17/2008 FEDERAL FARM CREDIT BANK 04/29/2004 3,500,000.00 3,434,375.00 3,479,000.00 3.920 4.012 514 10/27/2008 FEDERAL FARM CREDIT BANK 06/10/2004 3,000,000.00 2,979,375.00 3 000,000.00 4.000 3.945 192 12/10/2007 FEDERAL FARM CREDIT BANK 06/13/2006 1,000,000.00 1,000,000.00 998,580.00 5.150 5.228 0 06/01/2007 FEDERAL FARM CREDIT BANK 02/13/2007 5,000,000.00 4,993,750.00 5,000,000.00 5.350 5.277 987 02/12/2010 FEDERAL FARM CREDIT BANK 03/28/2007 5,000,000.00 4,965,625.00 5,000,000.00 5.250 5.178 1,762 03/28/2012 FEDERAL FARM CREDIT BANK 05/25/2007 4,000,000.00 3,982,500.00 4,000,000.00 5.050 4.981 1,454 05/25/2011 FEDERAL HOME LOAN BANK 06/12/2003 5,000,000.00 4,996,875.00 5,000,000.00 2.650 2.614 10 08/11/2007 FEDERAL HOME LOAN BANK 06/19/2003 2,000,000.00 1,997,500.00 2,000,0110 00 2.625 2.589 18 06/19/2007 FEDERAL HOME LOAN BANK 06/26/2003 2,000,000.00 1,983,125.00 2,000,000.00 2.450 2.417 117 09/26/2007 FEDERAL HOME LOAN BANK 10/27/2003 3,000,000.00 2,947,500.00 3,000,000.00 4.000 3.945 514 10/27/2008 FEDERAL HOME LOAN BANK 01/29/2004 2,000,000.00 1 985,625.00 2,000,000.00 3.355 3.310 150 10/29/2007 FEDERAL HOME LOAN BANK 03/29/2004 2 000,000.00 1 979,375.00 2,000,000.00 3.500 3.453 210 12/28/2007 FEDERAL HOME LOAN BANK 04/30/2004 2,000,000.00 1,972,500.00 - 2,000,000.00 3270 3.167 243 01/3012008 FEDERAL HOME LOAN BANK 02/16/2005 1,000,000.00 985,625.00 1 000,000.00 4.080 4.024 444 08/18/2008 FEDERAL HOME LOAN BANK 02/22/2005 1,000,000.00 990,625.00 999,750.00 4.000 3.954 266 02!22/2008 FEDERAL HOME LOAN BANK 06/15/2006 2,000,000.00 2,000,000.00 1,998,200.00 5.550 5.507 745 06/15/2009 FEDERAL HOME LOAN BANK 02/13/2007 5,000,000.00 4,975,000.00 5,000,000.00 5.000 4.932 1,379 03/11/2011 FEDERAL HOME LOAN BANK 03/09/2007 5,000,000.00 4,989,062.50 4,998 750.00 5.000 5.031 222 01/09/2008 FEDERAL HOME LOAN BANK 05/24/2007 4,000,000.00 3,970,000.00 3,984,000.00 5.150 5.190 1 453 05/24/2011 FEDERAL HOME LOAN BANK 05/29/2007 4,000,00000 3,978,750.00 4,000,000.00 5.350 5.277 1,824 05/29/2012 FEDERAL HOME LOAN MORTG. CORP. 05/19/2003 5,000,000.00 4,914,095.31 4,993,750.00 3.500 3.479 353 05/19/2008 Portfolio CITY CP PM (PRF PM2) SymRep16.41.2026 U1 Rapon Ver. 5.00 City of Rancho Cucamonga Portfolio Management Portfolio Details -Investments May 31, 2007 Page 3 Average Purchase Statetl YTM Days to Maturity CUSIP Investment # Issuer Balance Dale Par Value Market Value Book Value Rate Mootly's 360 Maturity Date Federal Agency Issues-Coupon 3128X1 DKO 1204 FEDERAL HOME LOAN MORTG. CORP. 05/28/2003 4,000,000.00 3,957,567.75 4,000,000.00 3.100 3.058 180 11/28/2007 3128X1JD0 1208 FEDERAL HOME LOAN MORTG. CORP. 06/12/2003 5,000,000.00 4,887,384.80 4,998,500.00 3.030 2.995 376 06/11/2008 3128X1JN8 1209 FEDERAL HOME LOAN MORTG. CORP. 06/12/2003 2,000,000.00 1,998 425.90 2,000,000.00 2.400 2.3fi7 10 06/11/2007 3128X2P25 1257 FEOERAL HOME LOAN MORTG. CORP. 03/30/2004 3,000 000.00 2,935,865.94 3,000,000.00 4.000 3.945 668 03/30/2009 3128X07G8 1258 FEDERAL HOME LOAN MORTG. CORP. 04/12/2004 1,250,000.00 1,230,909.92 1,248,750.00 3.650 3.626 341 05/07/2008 3128X25Y7 1260 FEDERAL HOME LOAN MORTG. CORP. 04/19/2004 2,000,000.00 1 982,878.11 1 997,600.00 2.920 2.916 140 10/19/2007 3128X38F9 1261 FEDERAL HOME LOAN MORTG. CORP. 04/26/2004 1,000,000.00 992 438.05 1 000,000.00 3.280 3.235 147 10/26/2007 3128X3CS0 1262 FEDERAL HOME LOAN MORTG. CORP. 04/29/2004 5,000 000.00 4,964,859.77 5,000,000.00 3.450 3.403 150 10/29/2007 3128X3FC2 1267 FEDERAL HOME LOAN MORTG. CORP. 05/24/2004 3,000,000.00 2,978,424.23 2,999,062.50 3.750 3.708 175 11/23/2007 3128X5C48 1293 FEDERAL HOME LOAN MORTG. CORP. 02/08/2007 5,000,000.00 4,993,724.83 5,000,000.00 5.375 5.301 983 02/08/2010 313396PE7 1296 FEDERAL HOME LOAN MORTG. CORP. 02/26/2007 1,572,000.00 1,535,372.37 1,514,835.97 5.250 5.178 165 11/13/2007 3128X5R75 1298 FEDERAL HOME LOAN MORTG. CORP. 03/20/2007 2,000,000 00 1,983,244.02 1,996,600.00 5.250 5.217 1,749 03/15/2012 3128XSR75 1302 FEDERAL HOME LOAN MORTG. CORP. 04/04/2007 3,000,000.00 2,974,866.03 2,993,400.00 5.250 5.228 1 749 03/15/2012 3128XSK80 1306 FEDERAL HOME LOAN MORTG. CORP. 05/10/2007 5,000,000.00 4,975,025.18 5,000,000.00 5.400 5.324 1,736 03/02/2012 3136F3082 1219 FEDERAL NATL MTG ASSN 07/16/2003 4,000,000.00 3,986,250.00 4,000,000.00 2.500 2.466 45 07/16/2007 3136F32F2 1222 FEDERAL NATL MTG ASSN 07/29/2003 4,000,000.00 3,907,500.00 3,993,750.00 3.300 3.289 424 07/29/2008 3136F5EE7 1250 FEDERAL NATL MTG ASSN 03/05/2004 3,000,000.00 2,933,437.50 2,999,062.50 3.750 3.707 556 12/08/2008 3136F5GP0 1252 FEDERAL NATL MTG ASSN 03/16/2004 4,000,000.00 3,918,750.00 4,000,000.00 4.040 3.985 854 03/16/2009 3136F5PB1 1259 FEDERAL NATL MTG ASSN 04/12/2004 1,000,000.00 992,187.50 1,000,000.00 3.020 2.979 133 10/12/2007 3136F6V06 1278 FEDERAL NATL MTG ASSN 02/22/2005 2,000,000.00 1,981,250.00 1,998,600.00 4.000 3.970 266 02/22/2008 31359MP31 1283 FEDERAL NATL MTG ASSN 06/07/2006 3,000,000.00 3,000,000.00 3,000 000.00 5.800 5.721 1,467 06/07/2011 3136FBGC3 1300 FEDERAL NATL MTG ASSN 03/09/2007 5,000,000.00 4,989,062.50 4,998,250.00 5.260 5.196 1,741 03/07/2012 3136FBFW0 1301 FEDERAL NATL MTG ASSN 03/07/2007 5,000,000.00 4,990,625.00 5,000,000.00 5.430 5.356 1,375 03/07/2011 3136F8LU7 1304 FEDERAL NATL MTG ASSN 05/09/2007 5,000,000.00 4,971,875.00 4,996,250.00 5.250 5.199 1,438 05/09/2011 31398ARC5 1307 FEDERAL NATL MTG ASSN 05/21/2007 3,000,000.00 2,979,375.00 2,991,000.00 5.300 5.296 1,802 05/0712012 Subtotal antl Average 156,744,392.58 165,822,000.00 164,287,894.71 165,663,940.97 4.161 750 Treasury Securities -Coupon 912828GJ3 1305 TREASURY NOTE 05/09/2007 5,000,000.00 4,982,812.50 5,002,343.75 4.750 4.654 638 02/28/2009 Subtotal and Average 5,962,953.63 5,000,000.00 4,982,812.50 5,002,743.75 4.654 638 Investment Agreements SYS1275 1275 AEGON/TRANSAMERICA 10/21/2004 15,600,000.00 15,600,000.00 15,600,000.00 3.682 3.682 873 10/21/2009 Subtotal and Average 15,600,000.00 15,600,000.00 15,600,000.00 15,600,000.00 J.682 873 Portfolio CITY CP Run Oate: 06/13/2007 - 17:44 PM (PRF_PM2) 6ymRept 6.41.202b City of Rancho Cucamonga Portfolio. Management Portfolio Details -Investments May 37, 2007 Page 4 Average Purchase Staled YTM Days to CUSIP Inveslmen[# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 360 Maturity Total and Average 211,181,826.47 209,396,548.40 207,815,399.78 209,210,937.29 4.251 675 Run Date: 06I13R00] - 1 ] 44 Portfolio CITY CP PM (PRF_PM216ymRept641.202~ ~ City of Rancho Cucamonga Portfolio Management Portfolio Details -Cash May 37, 2007 Page 5 Average Purchase Staletl VTM Days to CUSIP Investmenl% Issuer Balance Date Par Value Market Value Book Value Rate Mootly's 360 Maturity SavingslMiscellaneous Accounts SYS00180 00180 BANK OF AMERICA 2,192.49 2,192.49 2,192.49 0.500 0.493 1 Average Balance 0.00 Accrued Interest al Purchase 118,501.63 118,501.63 1 Subtotal 120,694.12 120,694.12 Total Cash antl Investmentss 211,181,826.47 209,398,740.89 207,936,053.90 209,331,631.41 4.251 675 Run Date: 051132007 ~ 1]:44 Portfolio CITY CP PM tPRF_PM2)SymRepi641.202b ~ N City of Rancho Cucamonga Portfolio Management Pa e6 9 Activity By Type May 1, 2007 through May 31, 2007 Beginning Stated Transaction Purchases Redemptions Entling CUSIP Inves[ment# Issuer Balance Ra[e Date or Deposits or Withdrawals Balance Local Agency Investment Fund (Monthly Summary) SYS00005 00005 LOCAL AGENCY INVST FUND 5.248 11,000,000.00 22,950,000.00 Subtotal 29,924,548.40 11,000,000.00 22,950,000.00 17,974,548.40 SavingslMiscellaneous Accounts (Monthly Summary) SYS00180 00180 BANK OF AMERICA 0.500 0.00 1,421,889.70 Subtotal 1,424,082.19 0.00 1,421,889.70 2,192.49 Commercial Paper -Discount Subtotal 4,970,104.17 4,970,104.17 Federal Agency Issues-Coupon 31331 XA36 1309 FEDERAL FARM CREDIT BANK 5.050 05/25/2007 4,000,000.00 0.00 3133XKUH6 1308 FEDERAL HOME LOAN BANK 5.150 05/24/2007 3,984,000.00 0.00 3133XL304 1310 FEDERAL HOME LOAN BANK 5.350 05/29/2007 4,000,000.00 0.00 3126XSK80 1306 FEDERAL HOME LOAN MORTG. CORP. 5.400 05/10/2007 5,000,000.00 0.00 3136F3V08 1202 FEDERAL NATL MTG ASSN 2.500 05/25/2007 0.00 6,996,500.00 3138FBLU7 1304 FEDERAL NATL MTG ASSN 5.250 05/09/2007 4,996,250.00 0.00 31398ABC5 1307 FEDERAL NATL MTG ASSN 5.300 05/21/2007 2,991,000.00 0.00 Subtotal 147,689,190.97 24,971,250.00 6,996,500.00 165,663,940.97 Treasury Securities -Coupon 912628CG3 1271 TREASURY NOTE 3.125 05/15/2007 0.00 4,985,546.88 912828GJ3 1305 TREASURY NOTE 4.750 05/09/2007 5,002,343.75 0.00 Subtotal 4,985,546.88 5,002,343.75 4,985,546.88 5,002,347.75 Investment Agreements Subtotal 15,600,000.00 15,600,000.00 Total 204,593,472.61 40,973,593.75 36,353,936.58 209,213,129.78 Run Oate: 06/1312007 - 17:44 Portfolio CITY CIS PM (PRF_PM3) SymRe916.41.202 (~ RepoNVar. 500 City of Rancho Cucamonga Summary of Cash and Investments with Fiscal Agents For the Month Ended April 30, 2007 Bond Issue Assessment District No 93-1 Masi Plaza Trustee and/or Paving Anent Account Name Wells Fargo Imprvmnt Fund Reserve Fund Redemp. Fund Purchase Maturity Cost Investment Date Date Yield Value Money Market Fund 8/4/1997 N/A' 4.59% $ 278,807.76 Money Markel Fund 8/4/1997 N/A 4.59% 246,171.86 Money Market Fund 8/4/1997 N/A' 4.76% 42.22 $ 525,021.84 PFA RFDG Rev Bonds series Wells Fargo Expense Fund First American Treasury Obligation 7/1/1999 N/A` 1999 A (Sr) & 1999 B (Subord) Sub Resrv. Fund First American Treasury Obligation 7/1h999 N/A' Sr. Resrv. Fund First American Treasury Obligation 7/1/1999 N/A' Redemption Fund First American Treasury Obligation 7/1/1999 N/A' Revenue Fund First American Treasury Obligation 3/2/2000 N/A' Residual Fund First American Treasury Obligation 1/16/2001 N!A' CFD No 2000-03 Rancho Summil Wells Fargo Special Tax Fund Money Market Fund 10/13/2005 N/A Reserve Fund Money Market Fund 10/13/2005 N/A Escrow Fund Money Market Fund 10/13/2005 N/A Project Fund Money Market Fund 10/13/2005 N/A Cost of Issuance Fund Money Market Fund 10/13/2005 N/A Interest Account Money Market Fund 10/13/2005 N/A CFD No 2000-01 South Etiwanda Wells Fargo Special Tax Fund Money Market Fund 12/12/2000 N/A Reserve Fund Money Market Fund 12/12/2000 N/A Admin Expense Fund Money Market Fund 12/12/2000 N/A Acquisition Fund Money Market Fund 12/12/2000 N/A Interest Account Money Market Fund 8/31/2006 N/A Principal Account Money Market Fund 8/31/2006 N/A 0.00% $ 4.59% 598,220.61 4.59% 1,123,829.92 5.28% 19.02 4.59% 38,955.16 4.59% 372,631.40 $ 2,133,656.11 4 .59% $ 196,999.44 4 .59% 689,658.73 0 .00% - 4 .59% 7,000,862.52 4 .59% 138,184.28 4 .59% 24,301.11 $ 8,050,006.08 4.56% $ 1,276.11 4.59°/ 111,841.68 4.98% 60.53 4.83% 87,476.86 0.00% 4.61 0.00% - 4.51 $ 200,664.32 "17 A Trustee and/or ~ Purchase Maturity Cost Bond Issue Paving Agent Account Name Investment Date Date Yield Value CFD No 2000-02 RC Corporate Park Wells Fargo Special Tax Fund Money Market Fund 12/12/2000 N/A 4.59% $ 7,812.93 Reserve Fund Money Market Fund 12/12/2000 N/A 4.59% 682,894.74 Admin Expense Fund Money Market Fund 12/12/2000 N/A 4.98% 60.53 Acquisition Fund Money Market Fund 12/12/2000 N/A 4.83% 553,085.36 Interest Account Money Markel Fund 8/31/2006 N/A 4.07% 24.66 Principal Account Money Market Fund 8/31/2006 N/A 6.81% 14.75 $ 1,243,892.97 CFD No 2003-01 Improvement Areas #1 Wells Fargo Special Taz Fund Money Market Fund 8/1/2003 N/A 4.59% $ 5,795.49 Reserve Fund Money Market Fund 8/1/2003 N/A 4.59% 1,470,042.55 Developer Project Fund Money Market Fund ~ 8/1/2003 N/A 4.59% 652,779.98 Agency Project Fund Money Market Fund 8/1/2003 N/A 4.59% 546,107.79 Cultural Center Fund Money Market Fund 8!1/2003 N/A 4.59% 560,177.19 Interest Account Money Market Fund 8/1/2003 N/A 4.59% 11,069.63 $ 3,245,972.63 CFD No 2003-01 Improvement Areas #2 Wells Fargo Special Tax Fund Money Market Fund 8!1/2003 N/A 0.00% $ 0.13 Reserve Fund Money Market Fund 8/1/2003 N/A 4.59% 295,317.71 Interest Account Money Market Fund 8/1/2003 N/A 8.80% 11.40 Agency Project Fund Money Market Fund 8/1/2003 N/A 0.00% 0.18 - $ 295,329.42 CFD No 2001-01 Improvement Areas #1 8 #2 Wells Fargo Special Tax Fund Money Market Fund 9/18/2001 N/A 4.60% $ ~ 4,244.72 Reserve Fund Money Market Fund 9/18/2001 N/A 4.59 % 1,094,106.22 Developer Project Fund Money Market Fund 9/18/2001 1/4/1900 4.58% 4,887.42 Agency Project Fund Money Market Fund 9/18/2001 N/A 4.56°/ 3,746.38 Interest Account Money Market Fund 9/18/2001 N/A 3.78% 53.17 Admin Exp. Fund Money Market Fund 9/18/2001 N/A 4.59%~ 157,126.07 Principal Account Money Market Fund 8/31/2006 N/A 3.26% 30.78 $ 1,264,196.76 CFD No 2001-01 Improvement Areas #3 Wells Fargo Special Tax Fund Money Market Fund 9/18/2001 N/A 4.59% $ 2,384.90 Reserve Fund Money Markel Fund 9/18/2001 N/A 4.59% 79,564.55 Developer Project Fund Money Market Fund 9/18/2001 N/A 4.58% 8,781.07 Admin Exp. Fund Money Market Fund 9/18/2001 N/A 4.59% 31,425.21 Interest Account Money Market Fund 8/31/2006 N/A 0.00% 3.99 Principal Account Money Market Fund 8/31/2006 N/A 0.00% 1.95 $ 122,161.67 cn Bond Issue CFD No 2004-01 Rancho Etiwanda Estates Trustee and/or Pavino Apent Account Name Wells Fargo Special Tax Fund Reserve Fund Escrow Fund Project Fund Cost of Issuance Fund Interest Account Cap Interest Fund Investment Money Market Fund Money Market Fund Money Market Fund Money Market Fund Money Market Fund Money Market Fund Money Markel Fund Purchase Maturity Date Date Yield 7/13/2006 N/A 0.00% $ 7/13/2006 N/A 4.92% 7/13!2006 N/A 4.85% 7/13/2006 N/A 4.83% 7/13/2006 NIA 0.00% 7/13/2006 NIA 4.82 7/13/2006 N/A 4.91 Cost Value 3,065,431.94 43,605.12 5,487,293.58 0.00 2,414.47 348.11 $ 8,599,093.22 CFD No 2006-01 Vintner's Grove CFD No 2006-02 Amador on Route 66 Wells Fargo Special Tax Fund Reserve Fund Acquisition Fund Agency Account Cost of Issuance Fund Interest Account Water District Account Wells Fargo Special Tax Fund Reserve Fund Acquisition Fund Agency Account Cost of Issuance.Fund Interest Account Water District Fund Money Market Fund 1/25/2007 N/A Money Markel Fund 1/25/2007 N/A Money Markel Fund 1/25/2007 N/A Money Market Fund 1/25/2007 ~ N/A Money Market Fund 1/25/2007 N/A Money Market Fund 1/25/2007 N/A Money Market Fund 1l25l2007 N/A Money Market Fund 1/25/2007 N/A Money Market Fund 1/25/2007 N/A Money Market Fund 1/25/2007 N/A Money Markel Fund 1/25/2007 N/A Money Market Fund 1/25/2007 N/A Money Market Fund 1/25!2007 N/A Money Market Fund 1/25/2007 N/A 0.00% $ 4.98% 386,212.37 4.98% 3,559,529.18 4.98% 743,616.05 4.98% 109,976.46 4.98% 142,583.71 4.98% 663,621.68 $ 5,605,739.45 0.00 % $ 4.98% 201,913.70 4.98% 1,428,935.53 4.98% 421,271.44 4.98% 83,990.04 4.98% 73,164.49 4.98°/ 602,694.76 $ 2,811,969.96 34,097,704.43 TOTAL CASH AND INVESTMENTS WITH FISCAL AGENTS Note: These investments are money market accounts which have no stated maturity date as they may be liquidated upon demand. $ 34,097,704.43 tT t3J STAFF REPORT ENGINEERING DEPdR'ITTTIENT Date: June 20, 2007 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Cindy Hackett, Associate Engineer RANCHO CUCAMONGA Subject: APPROVAL TO AUTHORIZE THE ADVERTISING OF THE "NOTICE INVITING BIDS" FOR THE CONSTRUCTION OF THE FOOTHILL BOULEVARD STORM DRAIN IMPROVEMENTS FROM SAN SEVAINE CHANNEL TO 1900' + EAST OF ETIWANDA AVENUE, TO BE FUNDED FROM ACCOUNT NO. 1 1 263035650/1 5231 26, (LOWER ETIWANDA DRAINAGE FUNDS) RECOMMENDATION It is recommended that the City Council approve plans and specifications for the construction of the Foothill Boulevard Storm Drain Improvements from San Sevaine Channel to 1900' + East of Etiwanda Avenue and approve the attached resolution authorizing the City Clerk to advertise the Notice Inviting Bids". BACKGROUNDIANALYSIS The Foothill Boulevard Storm Drain Improvements scope of work in general consists of, but is not limited to, the installation of a master planned storm drain with pertinent manholes, replacement of grouted rip rap, replacement of chain link fence in like and kind and adjustment of utilities to grade. The project is to be funded from Lower Etiwanda Drainage funds, Account No. 1 1 26 3035650/1 523 1 26. Staff has determined that the project is categorically exempt per Article 19, Section 15301(c) of the CEQA guidelines. The Engineer's estimate advertising is scheduled Tuesday, July 17, 2007. Respectfully submitted, ~~~~ ~~ William J. O'Neil City Engineer WJO:CH:Is for Foothill Boulevard Storm Drain Improvements is $1,100,000. Legal for June 26, 2007 and July 10, 2007 with bid opening at 2:00 p.m. on P67 Attachments P68 RESOLUTION NO. D ~ _' l~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR "FOOTHILL BOULEVARD STORM DRAIN IMPROVEMENTS FROM SAN SEVAINE CHANNEL TO 1900' + EAST.OF ETIWANDA AVENUE" IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Rancho Cucamonga to construct certain improvements in the City of Rancho Cucamonga. WHEREAS, the City of Rancho Cucamonga has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City of Rancho Cucamonga be and are hereby approved as the plans and specifications for the "FOOTHILL BOULEVARD STORM DRAIN IMPROVEMENTS FROM SAN SEVAINE CHANNEL TO 1900' + EAST OF ETIWANDA AVENUE". BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Redevelopment Agency of the City of Rancho Cucamonga, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN that said City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 p.m. on Tuesday, July 17, 2007, sealed bids or proposals for the "FOOTHILL BOULEVARD STORM DRAIN IMPROVEMENTS FROM SAN SEVAINE CHANNEL TO 1900' + EAST OF ETIWANDA AVENUE" in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a fdrm provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked, "FOOTHILL BOULEVARD STORM DRAIN IMPROVEMENTS FROM SAN SEVAINE CHANNEL TO 1900' + EAST OF ETIWANDA AVENUE". PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. P69 RESOLUTION NO. June 20, 2007 Page 2 Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public work's project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five. or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen: The Contractor is required to make contributions to funds established-for.ahe administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by P70 RESOLUTION NO. June 20, 2007 Page 3 him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 17773.8. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least 10% of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers' check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be 100% of the contract price thereof, and an additional bond in an amount equal to 100% of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga. Contractor shall possess any and all contractor licenses, in form and class as required by any and all applicable laws with respect to any and .all of the work to be performed under this contract; including, but not limited to, a Class "A" License (General Engineering Contractor) in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code," Section 7028.15, shall indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California, 91730. Copies.of the plans and specifications, available at the office of the City Engineer, Engineering Counter, will be furnished upon application to the City of Rancho Cucamonga, and payment of $50.00 (FIFTY DOLLARS), said $50.00 (FIFTY DOLLARS) is non refundable. Upon written request by the bidder, copies of the plans and specifications will be mailed when said request is accompanied by payment stipulated above, together with an additional non-reimbursable payment of $15.00 (FIFTEEN DOLLARS) to cover the cost of mailing charges and overhead. P71 RESOLUTION NO. June 20, 2007 Page 4 The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost .and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Rancho Cucamonga reserves the right to reject any or all bids. Questions regarding this Notice Inviting Bids for the "FOOTHILL BOULEVARD STORM DRAIN IMPROVEMENTS FROM SAN SEVAINE CHANNEL TO 1900' ± EAST OF ETIWANDA AVENUE" may be directed to: Cindy Hackett, Associate Engineer at (909) 477-2740, ext. 4066 City of Rancho Cucamonga 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 By order of the City Council of the City of Rancho Cucamonga, California. Dated this 20th day of June, 2007 Publish Dates: June 26, 2007, and July 10, 2007 PASSED AND ADOPTED by the City Council of the City of Rancho Cucamonga, California, this 20th day of June, 2007. Donald J. Kurth, M.D., Mayor ATTEST: Debra J. Adams, City Clerk I, DEBRA J. ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Rancho Cucamonga, California, at a regular meeting of said City Council held on the 20'h day of June, 2007. Executed this 20th day of June, 2007, at Rancho Cucamonga, California Debra J. Adams, CMC, City Clerk ADVERTISE ON: June 26, 2007 and July 10, 2007 P72 FOOTHILL BOULEVARD STORM DRAIN IMPROVEMENTS FROM SAN SEVAINE CHANNEL TO 1900'+EAST OF ETI~PANDA AVENUE N u HILLSI E ~RDy.-~ u u ~~~~ ILSO AVE N BANY ST a~ --I ¢ \ J EMO ~^~~ a w O x ~ ~ 30 ~ _ BASE INE HUR ~~ LV~L ~ THIL BLVD > > > > VICTORIA PARK PROJECT CITY OF RANCHO CUCAMONGA VICINITY MAP N ~l 5~' `r~~~ T H E C 1 T Y O F RANCHO C G C A Pt O N G d Staff Report DATE: June 20, 2007 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: William J. O'Neil, City Engineer BY: Greg Gunski, Fleet Maintenance Supervisor Dawn Haddon, Purchasing Manager SUBJECT: AUTHORIZATION TO AWARD THE PURCHASE OF TWO (2) COMPRESSED NATURAL GAS (CNG) POWERED DUMP TRUCKS TO CARMENITA TRUCK CENTER OF SANTA FE SPRINGS, CALIFORNIA IN THE AMOUNT OF $396,690.00 TO BE FUNDED BY THE VEHICLE REPLACEMENT FUND ACCOUNT NUMBER 1712001-5604 RECOMMENDATION It is recommended that the City Council authorize staff to award the purchase of two (2) Compressed Natural Gas (CNG) powered dump trucks to Carmenita Truck Center of Santa Fe Springs, California in the amount of $369,690.00 to be funded by the Vehicle Replacement Fund Account Number 1712001-5604. BACKGROUND/ANALYSIS City Council approved the purchase of two (2) CNG powered dump trucks in the Adopted FY 2006/07 Budget in the Vehicle Replacement Fund (Fund 712). The purchase will have no impact on the City's General Fund. Fleet Maintenance provided specifications to Purchasing for the vehicles. Purchasing prepared a formal Request for Bid #06/07-027 and sent it to fifteen (15) vendors. Five (5) responses were received. After analysis of the bid responses by the Fleet Maintenance Supervisor and Purchasing Staff, it has been determined that Carmenita Truck Center was the lowest, most responsive, responsible bidder that met the specifications required by the Engineering Department, Fleet Division for the vehicles listed in the attached copy of the abstract bid. Respectfully submitted, ~~~~ William J. O'Neil City Engineer P73 CILY OF RANCHO CUCAMONGA RFBII OGIOT-OTT PURCHa51N6 OM510N aesrnacroFOUOrfis TWO (2) COMPRESS NATURAL GAS (CNG) POWERED DUMP TRUCKS FECEIVEU fOR: NnJar Neme Crtmenlly Trvck CSMw Ps[F 0.oatl Tmck Center Bwma lrucXLwler Inlartl NamnrtN losM SQ les FniplMinrt ConYCI Jamn BNbly Jw EnMa BIII MOrtlmer 6n e Fy Rlgy Marl _ filly An1a F e5prlnQ Wl liltls _ Nunllnp[M Pnll __ Mon leNMlo ~ Fan lana PMne 66b9 _ 31-'1111 6436 92 )]6) Rf 6F0~14]b R}] r0~llw 9w~6 10i00p rR'me. Joo rarm.: J6 oaa lenna'. JL O.n rmXi: Jo o.x lmms: JBOaz oMl.ery apo 1zo _zea o. aw ano zao oa e.IN u3o zlo.no o. o.Nm aao 1561P0 oa Lali.my ARO toe-zeoo s F.oe. F.o.o~. Fo.B: E.o.B, F.o.B durgNn Nism.wvse 01 UnIICn1 Ev1.Cmt UnN Can Ftl. Cast UnII CVtl E.L Cesl UIIil Cavl Eat. Cesl ON1 CCet EaL Cast Cemprxa NnunlOx ICXGI PevenC 3 S 1]1.SW C0 S JiJ,0.tl.C] f 1]].IC4M I J16,016W 319J,B15 CJ S JS]&tC.CJ {]3•,139,W { 40.9T.CC 4 338,M3W S 45),X8. p lm.._ o.m _ _- -_ __ _ -_ .--_- _ NLaL L.a _ _- _ _ - -_ R 1 C ~ _ S 9].D] --- ~_ -...._ 1MWiE IncagM -- IrcAW1 _ -- GI S ... _- S J<3 W].W __ S JM.616W ~3B]BJ000 -_ 3=18~99'J,W _,_ S 45J SCGW _.__ . r __ 5 J650}50 3 36,6]B.N _ S ]00113] _ f ~]W )J _ _S J515 ]> - ir,n -. - .-.. - f 1 W _ _ _.. 3 L'. W __ S_ _ _ 3 __ __ f _ _ _ _ . IOIPL ,.. f 3W BW.CO 3 3T1.)RB.]I 4 1116]1 ]J S IP]]PB ]J f <c9.]li.J] VeMOl CamrwnN: ' p Ce men4' p ureM1aain m a n:VearawcMe01s 3wI lgiy'Vear 4pecillM le lEM IIem 01'YevswalllM LL3W] IIVm 41:YUrvneNel la]W4 INm el~Yarr vpeviNatl M13WC . _ _ _ _ er 3004 Nem eE: NTxI Wel4PiCtY Nem A:ONLYI YFA0. Nm n: WTeel Bau lv ill-Cae 4;wtlxl Rau le NO~Ca Eey~/}: SIU4aJIueNn an Iv Anelw' WARPAXL1 fOR PAINT vNN IY~tii .14 v ! AMn Menler.xNenex wn Rem.I: paN1ea91xl KMeb Tme]: VanOerrxanvnmiaai tl.M3:61aM A<ynMaen SUvXAajuaun ne i] RevlneN 7ffi!E: En41x LlNawn iwei innminlen yr en XeNry Hryev OunnM1e II4 ~: BNNnnl rlrva SYUem Ia CUmmlm SlanGW aGENienal t]YO eaM Nvm M:FaM1VUn-Nnaer mm rl:ANnlnvm caY I LiIL:Enplne 6ttWlcwn nem r4~Ntla MVUnl ilnF wm M:NYtlnulle linkLL iii Ca Meae tw i i ttem ld: Baek up alarm li Pneo svn.m NCammin sxa.n A.nl.fil•as9oiw anau p.na. ~M>p.. npa..ntl wa w N.awnl.Ynw n.m ie'papx.p N.Im emNS Bem f6. Fapme snm oonR Nears C6DC eni lnlleltlOM Syeum is Cammlw PIUO LOnwrSlenaaNCe01e IjaJLi_6: RavMUp alarm YBeo- - Alarm anO inlMr LIOM PIUp Ia PM1lllipa nem n: warramv laoowo a m 1 re., VreparM cy Anne BMee dY]Ml V A P75 ~-:i;~, ,,~ `~`. ,N T H E C I T Y O F A N C M O C U C A M O N G A Staff Report DATE: June 20, 2007 TO: Mayor and Members of the City Council Jack Lam, City Manager FROM: James R. Troyer, AICP Planning Director SUBJECT: Consideration for rescinding property owner consent for Environmental Assessment and Victoria Planned Community Amendment DRC2006-00444; Development Agreement and Master Plan DRC2005-0036 and Environmental Assessment and Victoria Planned Community Landmark Alteration DRC2007-00117 - PITASSI ARCHITECTS INC. - CITY OF RANCHO CUCAMONGA. RECOMMENDATION: Staff recommends that the City Council withdraw property owner consent for the above mentioned application. ANALYSIS/BACKGROUND: Since the above application has been filed staff has been made aware of a change in the partnership/ownership structure of the tenant. The City Council has directed staff to work with the reorganized business entity to insure that the goals of the City in terms of wine heritage and historic preservation, as well as the capabilities of the reorganized entity are capable of carrying out the long term development plans for the property. Due to time limitations for taking action as a result of permit streamlining issues, staff is recommending the City Council withdraw property owner permission. Respectfully submitted, ~~ ~ ~~ Ja es R. Troyer Planning Director JT:bt STAFF REPORT ~ ~. ENGINEERI1vG DEP.~IRT\fENT Date: June 20, 2007 RANCHO C,,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Mark Brawthen, Contract Engineer Subject: ANNEXATION OF WORK PROGRAM AREAS TO LANDSCAPE MAINTENANCE DISTRICT NO. 9 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 8, ALONG PERDEW ELEMENTARY SCHOOL (DRC2004-00521) FRONTAGE LOCATED IN THE SOUTH SIDE OF MILLER AVENUE, EAST OF ETIWANDA AVENUE It is recommended that the City Council adopt the attached resolution ordering the annexation of certain territories to the Work Program for Landscape Maintenance District No. 9 and Street Light Maintenance District Nos. 1 and 8 in connection with DRC2004-00521. BACKGROUND/ANALYSIS Public improvement plans for the Perdew Elementary School frontage were approved on April 5, 2007. These plans include the installation of new street lights and street trees on the south side of Miller Avenue along the school frontage. These improvements are shown in Exhibit "A" and described in Exhibit "B" of the attached resolution. Respectfully submitted, ~~~~ (~~ lliam .l. O'Neil City Engineer WJO:MBaIv P76 Attachment(s) P77 VICINITY MAP NOT TO SCALE _ - ~ ,m ,tr ~I n r !-_ ~~< _.J 'L_.~~'.~I t --~4 `--~-.,. - 1;~1-~ ;; ~_, ~, ~I !III ~_~~ ~~ ~! ry J''' l a ~i ~~ ~_ -' 1. I i~'..~ ~I r.!_ ~~~ ~_~ .:~ ffrn St ~~ I~ ~ Y 1 J I c I IAG City of Rancho Cucamonga ENGINEERING DIVISION ---- _' i i N ' rV _" ; ~~~ ~ ~~ ~i ~( _ I ~~ -- ~i, i ice.. ~~ - i ` I _ __ i _. ___- ._.~_. ~_.'_-' ._.I i _- _... - I i~ 2007 IAao0uesl Inc. J! ^r,1; y, :J~ i~ __~ _ ~,, i~J _.i ~ zoa2w Item: Perdew Elementary School Title: VICINITY MAP EXHIBIT: 1 P78 RESOLUTION NO. ~ ~ ' ~ ~~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO THE WORK PROGRAM FOR LANDSCAPE MAINTENANCE DISTRICT NO. 9 AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 8 FOR PERDEW ELEMENTARY SCHOOL (DRC2004-00521) WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special district known and designated as Landscape Maintenance District No. 9, Street Lighting Maintenance District No. I and Street Lighting Maintenance District No. 8 (referred to collectively as the "Maintenance Districts"); and WHEREAS, the improvements shown in Exhibit A and described in Exhibit B attached hereto (the "Improvements") have now been approved; and WHEREAS, at this time the City Council desires to order the annexation of the improvements to the Work Program. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION I : That the above recitals are all true and correct. SECTION 2: This legislative body hereby orders the annexation of the improvements to the Work Program. SECTION 3: All future proceedings of the Maintenance Districts, including the levy of all assessments, shall be applicable to the Territory. EXHIBIT "A" ASSESSMENT DIAGRAPI LANDSCAPE MAINTENANCE DISTRICT N0. 9 STREET LIGHTING MAINTENACE DISTRICT NPS. 1 AND 8 i~ ~~ i I~ t .~ z ~ _~ h m ~~a ~~,~ til 1v~ILLEK `rTiaY~6 %iPN: i l~0°131°~I City of Rancho Cucamonga ENGINEERING LEGEivI~ ~~ gswo [_ur~riv HI'SV 5TRF_ETLIC~Iif NO srlRi.FT TKr~s APB>i.U TY. I~°lli AV ~.. ~.. I ~-- ~-- hs6.sz pEKD~.bJ L-LEMtN7nRy 5ci1o0L ~ ~ APiJ: IiDO-i31-oL i I ~ f I K I ~ ~ ~ _ _ iZ iS7il-7_ ~-- Item: Staff Report Title: Annexation Map DIVISION EXHIBIT: Annexation to Work Program Perdew Elementary School CITY OF RANCHO CUCAMONGA COUNTY OF SAN BERNARDINO STATE OF CALIFORNIA P79 n_i P80 Exhibit B To Description of the District Improvements Fiscal Year 2006/2007 LANDSCAPE MAINTENANCE DISTRICT NO. 9 (LOWER ETIVVANDA) Landscape Maintenance District No. 9 (LMD #9) represents landscape sites throughout the Lower Etiwanda Area. These sites are associated with areas within Chat district and as such any benefit derived from the landscape installation can be directly attributed to those parcels within that district. Because of this, assessments required for this district are charged to those parcels within that district. The various sites maintained by the district consist of parkways, median islands and street trees. STREET LIGHT MAINTENANCE DISTRICT NO.1 (ARTERIAL STREETS): Street Light Maintenance District No. 1 (SLD #1) is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. The facilities within this district, being located on arterial streets, have been determined to benefit the City as a whole on an equal basis and as such those costs associated with the maintenance and/or installation of the facilities is assigned to the City-wide district. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of--way or designated easements of streets dedicated to the City. STREET LIGHT MAINTENANCE DISTRICT NO. S (SOUTH ETIWANDA): Street Light Maintenance District No. 8 (SLD #8) is used to fund the maintenance and/or installation of street lights and traffic signals located on local streets in what is termed the South Etiwanda area of the City. Generally, this area encompasses the area of the City east of Etiwanda Avenue, north of Foothill Boulevard and south of Highland Avenue within the incorporated area of the City. It has been determined that the facilities in this district benefit the properties within this area of the City. The sites maintained by the district consist of street lights on local streets and traffic signals (or a portion thereof) on local streets within the South Etiwanda area. g_ 1 DRC2004-00521 P81 Proposed additions to Work Program (Fiscal Year 2006/2007) For Project: DRC2004-00521 Number of Lamps Street Liehts 5800E 9500E 16,000E 22,000E 27,~OOL SLD # 1 -- 3 -- -- -- SLD # 8 -- -- -- -- -- Community Trail DGSF LMD # 9 -- *Existin~ items installed with original project Assessment Units by District Parcel(s) DU/Acres DU Turf Non-Turf Trees SF SF EA S1 S8 L9 B-2 DRC2004-00521 STAFF REPORT - ENGINEERING DEPARTRIENT. RANCHO UCAMONGA C Date: June 20, 2007 , To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Willie Valbuena, Assistant Engineer Subject: APPROVAL OF IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR PARCEL MAP 17594, LOCATED AT THE NORTHEAST CORNER OF FOOTHILL BOULEVARD AND ROCHESTER AVENUE, SUBMITTED BY F & F, LLC RECOMMENDATION It is recommended that the City Council adopt the attached resolution accepting the subject agreement, and securities for Parcel Map 17594 and authorizing the Mayor to sign said agreement. BACKGROUND/ANALYSIS Tentative Parcel Map 17594, located at the northeast corner of Foothill Boulevard and Rochester Avenue, in the Community Commercial District (Subarea 4) within the Foothill Boulevard Districts, was approved by the Planning Commission on August 9, 2006. This project is for the development of 6 parcels for commercial purposes on 8.21 acres of land. The Developer, F & F, LLC, is submitting an agreement and securities to guarantee the construction of the public storm drain improvements in the following amounts: Faithful Performance Cash Bond $ 87,600.00 Labor and Material Cash Bond $ 87,600.00 Copies of the agreement and securities are available in the City Clerk's Office. Respectfully submitted, ~~~~ William J. O'Neil City Engineer P82 WJOWV:dIw P83 STATE ROUTE 210 w z w d C17Y Jf f~ANCH 0 CUCA1v1oN~A ARROW ROUTE ~~Q,- ~~Q- FOOTHILL ~P~ ~~ ~~ ~~ BOULEVARD 11I CITY OF RANCHO CUCAMONGA ITEM: _~ /75,x_ TITLE: V/C/N/TY MAP ENGINEERING DIVISION P84 RESOLUTION NO. D ~ ~ ~ ~O A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IIvIPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR PARCEL MAP 17594 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has for its consideration an Improvement Agreement executed on June 20, 2007, by F & F, LLC, as Developer, for the storm drain improvements adjacent to the real property specifically described therein, and generally located at the northeast comer of Foothill Boulevard and Rochester Avenue; and WHEREAS, said Improvement Agreement is secured and accompanied by good and sufficient Improvement Securities, which are identified in said Improvement Agreement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES as follows: 1. That said Improvement Agreement, be and the same is approved and the Mayor is authorized to execute same on behalf of said City and the City Clerk is authorized to attest thereto; and 2. That said Improvement Securities are accepted as good and sufficient, subject to approval as to form and content thereof by the City Attorney P85 STAFF REPORT ~-` ~-~ ENGINEERING DEP_~1RTnIENT RANCHO Date: June 20, 2007 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Cam Amos, Assistant Engineer Subject: APPROVAL OF MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITY AND ORDERING THE ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B AND STREET LIGHT MAINTENANCE DISTRICTS NO. 1 AND 6 FOR PARCEL MAP NUMBER 17939, LOCATED ON THE EAST SIDE OF HAVEN BOULEVARD, SOUTH OF SIXTH STREET, SUBMITTED BY ROCK-HAVEN LLC RECOMMENDATION It is recommended that the City Council adopt the attached resolutions approving Parcel Map 17939, accepting the subject agreement and securities, and ordering the annexation to Landscape Maintenance District No. 3B and Street Light Maintenance District Nos. 1 and 6 and authorizing the Mayor to sign said agreement and the City Clerk to cause said map to record. BACKGROUND/ANALYSIS Tentative Parcel Map 17939, located on the east side of Haven Boulevard, south of Sixth Street in the Industrial Park District (Subarea 6), was approved by the Planning Commission on December 13, 2006. This project is for subdivision into 8 parcels plus a common area parcel. The Developer, Rock-Haven LLC, is submitting an agreement and Letters of Credit to guarantee the construction of the public improvements in the following amounts: Faithful Performance $ 72,100.00 Labor and Materials $ 72,100.00 Monumentation Cash Deposit $ 2,850.00 Copies.of the agreement are available in the City Clerk's Office. The Consent and Waiver to Annexation forms signed by the Developer are on file in the City Clerk's Office. Respectfully submitted, G~-~ Wi iam J. O' Neil City Engineer WJO:CA:dlw Attachments P86 EXHIBIT B lMan/1lustratlon) 8TH &TREE7 W 7 W x PROJECT > LOCATION ~ v z ~ D17Y DF ~ = R~NCHU CllCAN1dND~ 4TH STREET VICINITY MAP P87 RESOLUTION NO. O~ ~~ 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PARCEL MAP 17939, IMPROVEMENT AGREEMENT, AND IMPROVEMENT SECURITY WHEREAS, Tentative Parcel Map 17939, submitted by Rock-Haven LLC, and consisting of 4.71 acres of land for subdivision for 8 office buildings, located on the east side of Haven Boulevard, south of Sixth Street, in the Industrial Park District (Subarea 6) was approved by the Planning Commission of the City of Rancho Cucamonga on December 13, 2006; and WHEREAS, Parcel Map No. 17939 is the final map of the division of land approved as shown on the Tentative Parcel Map; and WHEREAS, all the requirements established as prerequisite to approval of the final map by the City Council of said City have now been met by posting the Improvement Securities by Rock-Haven LLC, as developer; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that said Improvement Agreement and Improvement Securities submitted by said developer be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement on behalf of the City of Rancho Cucamonga, and that said Parcel Map No. 17939 be and the same is hereby approved and the City Engineer is authorized to present same to the County Recorder to be filed for record. P88 RESOLUTION NO. ~ ~ "' ~~~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 6 FOR PARCEL MAP 17939 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "1972 Act"), said special maintenance district known and designated as Landscape Maintenance District No. 3B, Street Lighting Maintenance District No. 1 and Street Lighting Maintenance District No. 6 (referred to collectively as the "Maintenance Districts"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the 1972 Act authorize the annexation of additional territory to the Maintenance Districts; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, an assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owner of property within the territory to be annexed; and WHEREAS, notwithstanding the such provisions of the 1972 Act related to the annexation of territory to the Maintenance District, Article XIIID of the Constitution of the State of California ("Article XIIID") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the maintenance Districts on the territory proposed to be annexed to such districts; and WHEREAS, the owners of certain property described in Exhibit A attached hereto and incorporated herein by this reference have requested that such property (collectively, the "Territory") be aimexed to the Maintenance Districts in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and P89 WHEREAS, by such Consent and Waiver; all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the 1972 Act to the annexation of the Territory to the Maintenance Districts and have expressly consented to the annexation of the Territory to the Maintenance Districts; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and al] of the procedural requirements as prescribed in the 1972 Act and/or Article XIIID applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and WHEREAS, at this time [he City Council desires to order the annexation of the Territory to the Maintenance Districts and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit B hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVE AS FOLLOWS: SECTION 1: The above recitals are all true and correct SECTION 2: This City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvements. c. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation of the Territory to the Maintenance Districts, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders The levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit B. SECTION 4: All future proceedings of the Maintenance Districts, including levy of all assessments, shall be applicable.to the Territory. 2 PARCEL MAP 17939 P90 Exhibit A Identification of the Owner and Description of the Property To Be Annexed The Owners of the Property are: Rock-Haven LLC, a Delaware Limited Liability Company The legal description of the Property is: TENTATIVE PARCEL MAP NO. 17939, BEING A DIVISION OF THE FOLLOWING: THE SOUTHERLY 365 FEET OF THE WEST % OF LOT 20, SECTION 13, TOWNSHIP 1 SOUTH, RANGE 7 WEST, SAN BERNARDINO MERIDIAN, IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ACCORDING TO CUCAMONGA LANDS, AS PER PLAT RECORDED IN BOOK 4 OF MAPS, PAGE 9, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPTING THEREFROM THE WESTERLY 101 FEET THEREOF. The above described parcels are shown on sheet A-2 attached herewith a~~d by this reference made a part hereof. A-1 DRC2003-01236 o ePnss ceP Pbe P.M.O. mvz-]. ccEP r[o as cEU rENLINE IN rEN SCCi ION C 51%iH SiPEfi aNp HevErv evENVE. I ~~~_ Sy ~s.N L ,DI_pp' NB 9'e<'si"E 1 49' W 101' Z W a '-] w f z Q ~° ~ =_ - $. N.[ I °1" PARCEL MAP NO. 17939 5H"T' °E 4 BE IfJG A SU BDIVISIDN OF A PORTI DPI DF THE SDUiHE PLY 365 FEET OF THE WEST 1/2 OF LOT 20. SECTION 13. TOWNSHIP 1 SOUTII. RAfIGE T WEST. $AN BERN ARO IH^ MEfl IDfAN. IN THE CI1Y OF flANCHO CUCAMDNG A. COUNTY DF SAN BER NAROINO. SiAIE OF CAL IFDRNI A. ACC Dfl DING TO CUCdMONGd LdNDS. A$ PEP PLOT ftECOROED IN BOOK 4 OF MAPS. PAGE 9. GOODMAN ANp ASSOCIATES IN THE OFFICE OF THE CDUHTY RECORDER OF SAID COUNTY. DOUOL AS L. GOODMAN R.C.E. 2es0p APNIL 2001 N09.41'0] w 1326.02' IN09•A1'p3'n 1}].6.19'1 -- --~---~------ Ih S I X T H S TREE T 6° 5P"`e "° "°'"`"' L5 '002 POR. LO? 2D En P M mvz-]..ccEP rtD .s LExIEPE INC InlEPS6crpon a [ M 6 4/9 sIxIH s1NLEl .MI mlcR ExuE I _ N09.30'R"M 562.05' fS. x.E. ~ ses~ea ]a ~.. i PAPC E. 1 PRP. •ae 5 .•... s .,. r. PR'P GE. 6 . r. P: POE:.] PO.R. LDT 2D P.P CEL M.6. 4/9 ~ ~.... P.pCE. B P'ptE'I] P~PCE:I~ PA'P CE.,. ....... r. o z' C.S.N.. PER P.M.B. 102/2-] ~eCW PIED a5 cE N1 ENNI Nf INiEP$cIION DE auP IH siPE E1 . o . En er[emE. I / I WI T.. I W _ n Vm o O Q. I,°.~ w~ o ~~ ~ J ~ I D Y~ to Q U I eJ.SV ~1 ~. ~ 91.1 L B]. Ib' .~ 1x09 V 0'39"w 562.ii'l PARCEL 2 Ne9°]0'}Z"w %2.09' PARCEL 3 s.rv. [. P. M. lh3z.3 P. M. 16323 P.M.A. 2/2/52-53 P.M.B. 2/2/52-53 [D PY, rvel: nNU SH InEP. PEP P. u.O. f mvz-]. cc[rlm As ccn rtPU NE INIEPSEC.IDn DE [pnN'N s'PEE' F O U R T H ~ J ANp °IILA PVEN DE. S TREE T ---- ¢- _ _ ' "' _ ' p ~ V - - - - - - _ - - - - IN69°31 21 W I}26.56 1 1 NOTES: B.S LS Of OE.P 11145 IS -IE EE NIEPL INE DI SIZ 1N 9PEE1 a5 Npf'al'p]'II PEP P. M. 14]2] P. u.O. 212. Pn4E5 Si-5] z. O IrvpIC.IES SEl 4pNluExl 11' I.P. II IN PL eS 11C CGPI ieLLED PCE ]BSOp. J. ~ INDIC e1E5 sfl N?W YENI 1 /2~ PE BeP "I1N Pl.sil[ feel t .GEED nLE 1fl D00. • IxDIC.IES room NpnuMENI as norm s. I I Inm ceres PECrnn mu PEP PM 14]z]. Plu zlvsz-s] L. cS.u. InDlcelES eDUllir SVN VEr MDNV U[Ni i. s. x.[. IIIOICeIES SC nnCCD nnD nm rpuxD 9. NDiE: SEE sII1:E I5 .i ANU 4 EOP PAPLCLS 1-8 DIMENSIONS. 1l I ~ ^' ~~"j1 V 1 P92 Exhibit B To Description of the District Improvements Fiscal ]'ear 2006/2007 LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL/INDUSTRIAL): Landscape Maintenance District No. 3B (LMD #3B) represents landscape sites throughout the Commercial/Industrial Maintenance District. These sites are associated with areas within that district and as such any benefit derived from the landscape installation can be directly attributed to those parcels within that district. Because of this, assessments required for this district are charged to those parcels within that district. The various landscape sites that are maintained by this district consist of median islands, parkways, street trees, entry monuments, the landscaping within the Metrolink Station and 22.87 acres associated with the Adult Sports Park (not including the stadium, parking lots or the maintenance building). STREET LIGHT MAINTENANCE DISTRICT NO. I (ARTERIAL STREETS): Street Light Maintenance District No. 1 (SLD #1) is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. The facilities within this district, being located on arterial streets, have been determined to benefit the City as a whole on an equal basis and as such those costs associated with the maintenance and/or installation of the facilities is assigned to the City-wide district. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of--way or designated easements of streets dedicated to the City. STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL): Street Light Maintenance District No. 6 (SLD #6) is used to fund the maintenance and/or installation of street lights and traffic signals located on commercial and industrial streets throughout the City but excluding those areas already in a local maintenance district. Generally, this area encompasses the industrial area of the City south of Foothill Boulevard. It has been determined that the facilities in this district benefit the properties within this area of the City. The sites maintained by the district consist of street lights on industrial or commercial streets and traffic signals (or a portion thereof) on industrial or commercial streets generally south of Foothill Boulevard. B-1 PARCEL MAP 17939 P93 Proposed additions to Work Program (Fiscal Year 2006/2007) For Project: PARCEL AZAP 17939 Number of Lamps Street Lights 5800E 9~OOL 16,000E 22,000E 27.500E SLD # 1 -- 2 -- -- -- SLD # 6 -- -- -- -- -- Community Trail Turf Non-Turf Trees Landscaping DGSF SF SF EA LMD # 3B *Existing items installed with original project Assessment Units Parcel 1 2 3 4 6 7 8 A District 3 Acres S 1 S 6 L 3B .124 .249 .124 .124 .124 .249 .124 .124 .103 .206 .103 .103 .103 .206 .103 .103 .169 .338 .169 .169 .169 .338 .169 .169 .158 .315 .158 .158 .158 .315 .158 .158 3.602 7.204 3.602 3.602 B-2 PARCEL MAP 17939 P94 Exhibit C Proposed Annual Assessment Fiscal Year 2006/2007 LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COA4MERCIAL/INDUSTRIAL): The rate per assessment unit (A.U.) is $352.80 for the fiscal year 2006/07. The following table summarizes the assessment rate for Landscape Maintenance District No. 3B (Commerci aUIndustrial): # of Assessment Physical Physical Units Land Use Unit Type Units Factor Comm/Ind Acre 2186.85 1.0 # of Rate Per Assessment Assessment Units Unit Revenue 2186.85 $352.80 $771,520.68 The Proposed Annual Assessment against the Property (PARCEL MAP 17939) is: Parcel A 3.602 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $1270.79 Annual Assessment Parcel 1 0.1243 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $ 43.85 Annual Assessment Parcel 2 0.1243 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $ 43.85 Annual Assessment Parcel 3 0.1032 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $ 36.41 Annual Assessment Parcel 4 0.1032 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $ 36.41 Annual Assessment Parcel ~ 0.1690 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $ 59.62 Annual Assessment Parcel 6 0.1690 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $ 59.62 Annual Assessment Parcel 7 0.1576 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $ 55.60 Annual Assessment Parcel 8 0.1576 Acre x 1 A.U. Factor x $352.80 Rate Per A.U. _ $ 55.60 Annual Assessment STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS): The rate per assessment unit (A.U.) is $17.77 for the fiscal year 2006/07. The following table summarizes the assessment rate for Street Light Maintenance District No. 1 (Arterial Streets): # of Assessment # of Rate Per Physical Physical Units Assessment Assessment Land Use Unit Type Units Factor Units Unit Revenue Single parcel 21,151 1.00 21,151 $17.77 $375,8.13.27 Family Multi- Unit 8.540 1.00 8,140 $17.77 $151,755.80 Family Commerciat Acre 2,380.36 2.00 4,760.72 $17.77 $84,597.99 TOTAL $612,207.06 C-1 PARCEL MAP 17939 P95 The Proposed Annual Assessment against the Property (PARCEL MAP 17939) is: Parcel A 3.602 Acre x 2 A.U. Factor x $17.77 Rate Per A.U. _ $128.02 Annual Assessment Parcel 1 0.1243 Acre x 2 A.U. Factor x $17.77 Rate Per A.U. _ $ 4.42 Annual Assessment Parcel 2 0.1243 Acre x 2 A.U. Factor x $17.77 Rate Per A.U. _ $ 4.42 Annual Assessment Parcel 3 0.1032 Acre x 2 A.U. Factor x $17.77 Rate Per A.U. = S 3.67 Aimual Assessment Parce] 4 0.1032 Acre x 2 A.U. Factor x $17.77 Rate Per A.U. _ $ 3.67 Annual Assessment Parcel 5 0.1690 Acre x 2 A.U. Factor x $17.77 Rate Per A.U. _ $ 6.00 Annual Assessment Parcel 6 0.1690 Acre x 2 A.U. Factor x $17.77 Rate Per A.U. _ $ 6.00 Annual Assessment Parcel 7 0.1576 Acre x 2 A.U. Factor x $17.77 Rate Per A.U. _ $ 5.60 Annual Assessment Parcel 8 0.1576 Acre x 2 A.U. Factor x 517.77 Rate Per A.U. _ $ 5.60 Annual Assessment STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL): The rate per assessment unit (A.U.) is $51.40 for the Fiscal Year 2006/07. The following table summarizes the assessment rate for Street Light Maintenance District No. 6 (Comm erci al/Industrial ): # of Assessment # of Rate Per Physical Physical Units Assessment Assessment Land Use Unit Type Units Factor Units Unit Revenue Comm/Ind Acre 2,065.67 1.00 2,090.72 $51.40 $107,463.01 The Proposed Annual Assessment against the Property (PARCEL MAP 17939) is: Parcel A 3.602 Acre x 1 A.U. Factor x $51.40 Rate Per A.U. _ $185.14 Annual Assessment Parcel 1 0.1243 Acre x 1 A.U. Factor x $51.40 Rate Per A.U. _ $ 6.39 Annual Assessment Parcel 2 0.1243 Acre x 1 A.U. Factor x $51.40 Rate Per A.U. _ $ 6.39 Annual Assessment Parcel 3 0.1032 Acre x 1 A.U. Factor x $~ 1.40 Rate Per A.U. _ $ 5.30 Annual Assessment Parcel 4 0.1032 Acre x 1 A.U. Factor x $51.40 Rate Per A.U. _ $ 5.30 Annual Assessment Parcel 5 0.1690 Acre x I A.U. Factor x $51.40 Rate Per A.U. _ $ 8.69 Annual Assessment Parce] 6 0.1690 Acre x 1 A.U. Factor x $51.40 Rate Per A.U. _ $ 8.69 Annual Assessment Parce] 7 0.1576 Acre x 1 A.U. Factor x 551.40 Rate Per A.U. = 5 8.10 Annual Assessment Parcel 8 0.1576 Acre x 1 A.U. Factor x 551.40 Rate Per A.U. _ $ 8.10 Annual Assessment C-2 PARCEL MAP 17939 P96 STAFF REPORT - ENGINEERING DEP.~1RTn4ENT Date: June 20, 2007 RANCxo C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Joe Stofa, Jr., Associate Engineer Subject: APPROVAL OF A LANDSCAPE MAINTENANCE AGREEMENT WITHIN STATE HIGHWAY RIGHT OF WAY ON STATE ROUTE I-15 LOCATED BETWEEN FOOTHILL BOULEVARD AND CHURCH STREET BETWEEN CALTRANS AND CITY OF RANCHO CUCAMONGA AND THE APPROVAL OF A LANDSCAPE MAINTENANCE AGREEMENT WITHIN STATE HIGHWAY RIGHT OF WAY ON STATE ROUTE I-15 LOCATED BETWEEN FOOTHILL BOULEVARD AND CHURCH STREET BETWEEN FOREST CITY AND THE CITY OF RANCHO CUCAMONGA AND ALSO APPROVAL OF IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY WITHIN STATE HIGHWAY RIGHT OF WAY ON STATE ROUTE I-15 LOCATED BETWEEN FOOTHILL BOULEVARD AND CHURCH STREET It is recommended that City Council approve the subject agreements and security for the landscape maintenance located along State Route I-15 between Foothill Boulevard and Church Street and authorize the Mayor and the City Clerk to sign said agreements. BACKGROUND/ANALYSIS Forest City, developer of Victoria Gardens, was required to provide landscaping along the westerly slope of State Highway I-15 located between Foothill Boulevard and Church Street as a condition of approval of the project. The design of the landscaping is nearly complete and requires an agreement with Caltrans prior to finalizing the plans and issuing any permits. Caltrans, being a State Agency, will not accept an agreement with private developers. Thus, an agreement is required between the City and Caltrans and a second agreement between the City and Forest City, the Developer. The proposed subject agreement acknowledges the terms and conditions set forth between Caltrans, City and the Developer. P97 CITY COUNCIL STAFF REPORT RE: APPROVAL. OP SUBJECT AGREL-b1EN'1'S AND SECURI'17 FOR 1'HE LANDSCAPE bU11N'1'ENANCE LOCATED ALONG STA'T'E ROUTE I-15 BETIX43EN FOO'fF-IILL BOULE\'~\RD AND CHU]2Cl-I STREET JUNE 20, ?007 PAGE 2 The Developer, Forest City, is also submitting an agreement and security to guarantee the construction of the off-site improvements in the following amounts: Faithful Performance Bond $1,141,800.00 Labor and Material Bond $1,141,800.00 Copies of the agreements are available in the City Clerk's Office Respectfully sub~m~itte~d, ~i~s~ " ~ Wil iam J. O'Neil City Engineer WJO:JSJ:tIv Attachment(s) P98 RESOLUTION NO. V 7'~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING MAINTENANCE AGREEMENTS, IMPROVEMENT AGREEMENTS AND IMPROVEMENT SECURITIES FOR PARCEL MAP 15716 WHEREAS, Parcel Map 15716 submitted by Forest City located north of Foothill Blvd and west of State Route I-15 is in compliance with the State Subdivision Map Act and Local Ordinance No. 28 adopted pursuant to that Act; and WHEREAS, Parcel Map15716 is the final map of the division of Land; and WHEREAS, all ofthe requirements established as prerequisite to approval ofthe final map by the City Council of said City have now been met by entry into an Improvement Agreement guaranteed by acceptable Improvement Security by Forest City, as developer; and WHEREAS, said Developer submits for approval said Maintenance and Improvement Agreements and Security for landscape purposes. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES, that said Maintenance and Improvement Agreements submitted by said developer be and the same are hereby approved and the Mayor is hereby authorized to sign said Maintenance and Improvement Agreements on behalf of the City of Rancho Cucamonga, and the City Clerk to attest; and that the City Clerk is authorized to forward same to Caltrans for approval and present same to the County Recorder to be filed for record. P99 STAFF REPORT RANCHO GUGAMONGA FIRE PROTECTION DISTRICT Date: June 20, 2007 To: President and Members of the Board of Directors Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Peter M. Bryan, Fire Chief By: Rob Ball, Fire Marshal Subject: Cooperative Agreement to Enforce Fireworks Ban RECOMMENDATION It is recommended that the City Council and Board of Directors approve a cooperative agreement that provides the authority necessary for the Fire District to enforce the City's ordinance that bans all fireworks. BACKGROUNDIANALYSIS In 1989, the residents of the City, by way of an initiative, banned the use and possession of all fireworks in the City including safe and sane fireworks. This initiative was codified in the Municipal Code in Chapter 8.12. In making preparations to step up the enforcement of the ban on fireworks throughout the Fire District this year, a state statute was discovered that prevents the Fire District from enforcing the District's ban on fireworks. In summary, the City's fireworks ordinance prevails over the District's ordinance under provisions of state law. Since the Fire District is a distinct ehtity from the City, District personnel do not have authority to enforce the City's Municipal Code. As a result, the District is unable enforce the City's ban on fireworks without a formal agreement between the City and the District. The City Attorney has created a cooperative agreement between the City and the District for the expressed purpose of having the District enforce the Fireworks Chapter of the City's,Municipal Code. The City's ability to enter into contracts provides the legal basis for this agreement. This agreement will provide the District with the authority necessary to enforce the complete ban on fireworks that was envisioned by the City's residents. Such enforcement is in keeping with the District's mission of reducing risk in the community. Respectfully su mitted, /Petean Fire Chief P100 STAFF REPORT ENGINEERING DEP~IRT?~fENT Date: June 20, 2007 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Donna Vega, Management Aide ~ ~~ _~ RANCHO C,UCAMONGA Subject: APPROVAL OF THE ASSIGNMENT OF WASTE MANAGEMENT OF THE INLAND EMPIRE FRANCHISE PERMIT TO BURRTEC WASTE INDUSTRIES RECOMMENDATION It is recommended that the City Council approve the request of Burrtec Waste Industries to pursue the purchase of Waste Management of the Inland Empire's Residential Area 2 and non-exclusive Commercial Agreement. BACKGROUND/ANALYSIS Burrtec Waste Industries has reached an agreement with Waste Management of the Inland Empire, pending the City of Rancho Cucamonga's approval to purchase Waste Management's Franchise Agreement. In accordance with the City's Refuse Franchise Agreement Section 8.17.260 (B) entitled, "Assignment or Transfer of Permit," the City Council must approve the assignment of Waste Management of the Inland Empire's Franchised Permit to Burrtec Waste Industries. The assignment of Waste Management of the Inland Empire's Permit to Burrtec Waste Industries will result in Burrtec assuming all rights and responsibilities for the Permit which specifies the Exclusive Franchise for Zone 2 Residential and the Non-exclusive Refuse Franchise for Commercial/Industrial. The targeted date for transfer is July 1, 2007. At this time, Burrtec Waste Industries will acquire all equipment and containers currently used in the City as well as offer employment to all current drivers. Respectfully submitted, ~/ ~~~~~~ Wllliafn J. O'Neil City Engineer Attachment(s) P101 WYSTE MGNAGEMEM May 31, 2007 VI A PERSONAL DELIVER 3' Mr. Jack Lam Cit}~ Manager City of Rancho Cucamonga 9320 Base Line Road P.O. Box 807 Rancho Cucamonga, Califomia 91730 Dear Mr. Lam: WASTE MANAGEMENT OF THE INLAND EMPIRE 6Ck~ S. Tcmescal Seree[ Corona, CA 9?Fl9 (BOQ) 4?3A986 (95U?7L0433 Pas On behalf of Waste Management, I would like to thank you for your support and patronage of our company over the past number of yeazs. It has been our honor and pleasure to serve you, the residents and the businesses of the City of Rancho Cucamonga. As you know, Waste Management recently agreed to sell and transfer assets of USA Waste of California, Inc. related to its waste hauling, disposal and recycling business in the City of Rancho Cucamonga to Burrtec Waste Industries, Inc. ("Burrtec"). As we have communicated to you over the past few months, both Waste Management and Burrtec remain committed to keeping you informed and in ensuring a smooth transition. Our tazgeted transfer date is July 1, 2007. The next step in this transaction is your Council's approval of our assignment request. This approval will require this item to be placed on your next City Council agenda for review and consent. Pursuant to Section 18 of the Agreement and Exclusive Permit for the Collection and Disposal of Refuse within Residential Service Area I~'umber Two in the City of Rancho Cucamonga dated July 1, 1985, as amended by that Amendment to Agreement and Exclusive Permit with USA Waste of Califomia Incorporated for the Collection and Disposal of Refuse within Residential Service Area Two in the City of Rancho Cucamonga dated May 2, 2001, and that Memorandum of Understanding (collectively, the "Residential Refuse Agreement"), and Section 17 of the Agreement and Non-Exclusive Permit for the Collection and Disposal of Commercial and Industrial Refuse within the City of Rancho Cucamonga dated July 1, 1986 ("Commercial Refuse Agreement," together with the Residential Refuse Agreement, the "Franchise Agreements"), we request the written consent of the City of Rancho Cucamonga to assign the Franchise Agreements to Burrtec. R'e thank you once again for your business and appreciate the professional working relationship we have enjoyed for many years. From everyday collection to environmental protection, Think Green: Think Waste Management. P102 Y~ ~~1° The City O f ncho Cucamonga Staff Report DATE: June 20, 2007 TO: Mayor and Members of the City Council Lack Lam, AICP, City Manager FROM: James R. Troyer, AICP, Planning Director BY: Thomas Grahn, AICP, Associate Planner SUBJECT: Approval to execute a revised Professional Services Agreement with LSA Associates (CO 06 - 201A), for Development Review DRC2006-00633 -Rancho Workforce Housing, not to exceed $114,960 for the preparation of an Environmental Impact Report for the request to develop 10.5 acres with a 166-unit apartment complex, in conjunction with a General Plan Amendment and Development District Amendment to change the land use from Commercial to Mixed Use for 17 acres of land located on the north side of Foothill Boulevard between Hermosa Avenue and Center Avenue. APN: 1077-601-02, 03, 04, O5, 06, 11, 13, and 14 to be funded from the developer deposit through account 1001314-5303. Related Files: Development District Amendment DRC2006-00634, General Plan Amendment DRC2006-00635, and Tree Removal Permit DRC2006-00636. RECOMMENDATION: Staff recommends the City Council, through minute action, authorize the Mayor to execute the revised Professional Services Agreement awarding the contract to LSA Associates. BACKGROUND/ANALYSIS: On November 1, 2006, the City Council approved original Professional Services Agreement between the City and LSA. Under the Professional Services Agreement, the City of Rancho Cucamonga Planning Department sought assistance in the preparation of an Environmental Impact Report (EIR) for the Rancho Workforce Housing apartment complex, a proposed 166-unit apartment project located at the northwest corner of Foothill Boulevard and Center Avenue; the applicant for the apartment complex includes both the Workforce Homebuilders and the Rancho Cucamonga Redevelopment Agency. Approximately 60% of the units in the apartment complex will be held at affordable rates, the remaining units will be priced at market rate. The initial Professional Services Agreement covered the preparation of an EIR for the apartment complex only, whereas the revised Professional Services Agreement will cover the area within the General Plan and Development District Amendments, the area on the north side of Foothill Boulevard between Hermosa Avenue and Center Avenue, this area includes the 166-unit apartment complex. LSA is afull-service environmental consulting firm with proven expertise and years of experience in environmental science, planning, and design. LSA has already prepared a draft Initial Study plus technical studies on biological resources, cultural resources, and traffic. Based on the meetings between the project applicants, the Planning Department, CityAttorney, and LSA, it was determined that an EIR would be prepared focusing on the issues of air quality, noise and traffic. The revised CITY COUNCIL STAFF REPORT REVISED PROFESSIONAL SERVICES AGREEMENT -LSA ASSOCIATES June 20, 2007 Page 2 agreement will allow LSA to update and expand the air quality, biological resources, cultural resources, noise, and traffic studies previously completed for the apartment complex project area. The developer has previously submitted a deposit of $66,372 to cover the costs associated with the EIR preparation and processing. The original contract included $39,060 for the EIR and a deposit applied to the City's $27,312 EIR Preparation Fee (this fee was an overpayment of $1,031 due to use of the wrong CPI). The developer submitted an additional $74,869 to cover the completion of the EIR, based on a $75,900 fee, minus $1,031. Respectfully submOitted,~l.8~~~~ Jam '~/~R. Troyer, AICP Planning Director JT:TG: Attachments: Exhibit A -Revised Professional Services Agreement Exhibit B -LSA Associates Proposed Budged Augment Request dated June 11, 2007 Exhibit C -November 1, 2006 City Council Staff Report P103 P104 L /~ LSA ASSOCIATIiY INt'. J /`/~\ I$GO IOWA wY GM1 C'E. SVITE TOO R(YERS[Uf. CALIFUR NIA Y3$Ol .lone 11, 2007 Mr.'fom Grahn City of Rancho Cucamonga Planning Department 70500 Civic Center Drive Rancho Cucamonga, Califomia 9]730 R F.RKEL4T PORT CULLLVS Y 31.]81.9)IO TEL CA0.LSBAU IRVINE 931.18 Ldi1'1 FA% COLNA vAl.p $eu1NGs YGI\T RI('NN(11U PGCK1.1\' SwN LIiIS U111$Pp Subject: Budget Augment Request #I, Rancho Workforce Housing Environmental Impact Report, City of Rancho Cucamonga, Califomia (LSA Project No. CRG0002) 'Dear Mr. Grahn: As you ore aware, LSA Associates, Inc. (LSA) is under contract with the City of Rancho Cucamonga to prepare an EIR for the Rancho Workforce Housing Project located on an approximately 10.5-acre site on the north side of Foothill Boulevard between Center Street and Hermosa Street in the City of Rancho Cucamonga. The project has been expanded to include the entire I7 acres located between Center Street and Hermosa Street, north of Foothill Boulevard. and south of the existing residential neighborhood to the nonh.'Phe current project proposes a General Plan Amendment and Zone Change for the entire 17 acres as well as a specific development proposal for original Rancho Workforce dousing apartment project. The following revised scope of work, cost estimate, and revised schedule will augment our current contract to prepare an EIIt for the project. Revised Scope of Work All casks set forth in the current scope of work included as pan of our contract will be conducted as part of the environmental analysis of the expanded 17-acre project area as well as the specific development proposal for the Rancho Workforce Housing apartment project. However, the current scope of work incorporates the analysis conwined in technical air quality, biological resources, cultural resources, noise, and traffic studies. These studies were prepared by LSA under separate contract. This budget augment includes updates [o these studies ro include analysis of [he entire 17-acre revised project area. Cost Estituate Bused on the revised project. I,SA will need toupdate/expand the uirquality, biological resources, cultural resources. noise, and traffic studies previously completed for the apartment project. ht addition, LSA had prepared a draft Initial Study (IS) and Screencheck Draft EII2 (SDEIR) sections for the apartment project and these will also need to be updated/expanded. Consequently, we have proparcd a detailed cost estimate to update the technical studies. IS. SDEIR, ;old complete the DE1R and Final EIR to project completion. Gur cost estimate is summarised below. NI IlifN/i tiL:l<~12Ci(!l>;'_`TP„iv~l pe'OWPYI$ti\IJL_'CI AU}Ul[III_ NI_ItiNC110 11P15_rleltl.(I,nC) PI.ANNIVG I CN l'IRO.\'MEN lA 1. I pE51GN P1 O5 Lsn ~ssociares. +vr. Item Reimbursable COStS Staff Nees Total Project Initiation $ 0 $ 1,500 $ 1,500 Technical Studies 2,400 33,310 35,710 Air Quality Analysis $ 50 $ 3,840 $ 3,890 Aiological Resources 50 4,250 4,300 Cultural Resources 250 5,260 5.510 Noise Analysis 50 4,680 4,730 Traffic Study 2.000 15.280 !7,280 Initial Study/NOP 550 6,630 7,180 Screencheck Draft EIR 0 1,3485 13,485 Draft EIR 2,500 3,630 6,130 Final EIR 1,000 8,405 9,405 Public Hearings SO 80 Project Certification 60 60 Project Administration 2,350 Total Augment Request Nl $ 75,900 As summarized above, the estimated cost [o update the technical studies,lS, and SDEIR and expand the Draft and Final EIR for project completion is $75.900. When added [o our existing contract to prepare an EIR for $39,06Q, the revised budget amount becomes $114,960. Schedule The attached schedule (revised) provides estimated timeframes for completion of the technical studies, Initial Study, Screencheck Draft EIR, Draft EIR, and Final EIR. The revised schedule shows certification of the EIR on December 19, 2007. Upon receipt of authorization to proceed, LSA will commence updates to the technical studies, IS, and SDEIR for completion of the environmental document. Should you have any questions, please give me a call at (951) 781-9310 or by e-mail to Ray.Hussev@Isa- assoc.com. Sincerely, I,SA ASSOCIATES, INC. Ra Hussey, AICP Associate Attachment Revised Schedule /1~'i (ply- i ~ ~~~~~~ / Lynn Calvert-Hayes, AICP Principal 8/I I/?CFJ^ jk:\C.FEn(XATrevG+xt prt+~+s'ul\nutlgai Augmcmt_.NI_kmaM+ Ap[s_[inattla;i Rancho Workforce Housing EIR Schedule Task Name Duratlon Start Flnish Jun'07 Jul'OT Au '07 Se '07 Ocl'07 Nov'07 Dec'07 Revise Projeet DexdpNOn, NTP from qry 0 days Mon 6/18/07 Mon 611610] ~ • W76 i Initaal StudyMOdce of Preparetlon(LSA) a4 deya Tue BIi9/01 $at!/15197 ~ , Updale Initial StudyMOP 2 wks Tue 6/19/W Mon ]2/0] ! i $ubm0 to City for Review 0 tlays Mon 7207 Mon 7207 ~ ~ 7/2 i City Review at Initial Study 1 wk Tue 7/3107 Mon 7/9/07 Revise In4ial Study/NOP 1 wk Tue 7/10IW Mon 7/16/07 ~ , DiSVibulionM NOP Odays Mon 7/16107 Mon 7/16/07 i .7/18{ Publk Review of Initial Study/NOP 31 edays Wed 7/18/07 Sat 8/18/0] Scoping Meeting 1 day Mon 6113/07 Mon 8/13/0] , 8creencheek Draft EIR 26 days Mon 7/30107 Mon 813107 ~~ Prepare Screencheck DEIR 3 wks Mon ]/30/07 Fri 8/17/07 ~ ~,, ~ '., Screemheck DEIR Submitted to City 0 days Mon 8/20/07 Mon 9n010T • 8n0 Ci(y Review ofSaeencheck DEIR 2w1cs Tue 821/07 Mon 9/310] ~ Draft EIR N data Tue 9/M07 Thu 11l&W ~ ' Finalize DEIR 8 Nolim of Completion 2 wks Tue 9/4107 Mon 9/17/97 ~ ', ~ ~ ' DEIR Distribution 1 wk Tue 9/18/0] Mon 9124/07 . ~ PWlic Review o/DEIR (45days) 46 edays Mon 924/0] Thu 11/8/0] ~ i Flnal EIR 57 days Tue 8/25/07 Wed 12/12/07 j Prepare Mttigalion Mondoring end Repartiig Program (MMR 7 wk Tue 9126/07 Mon 10/1/07 ~ . SubmO MMRP to City Odays Mon 10/1/0] Mon 10/1/W j ~~~~ • 10/1 City Review MMRP 3edays Mon 10/1/07 Thu 1D/4/W ~ ',, ~ , Finalze MMRP 1 vM Fri 1015/07 Thu 10/11/0] ! ', - Prepare Response to Comments 3 wks Fri 11/2/07 Thu 11/22/07 r ~'~ - SubmitFinalElR/MMRPffirMings Odays Thu11n2J07~ Thu 11122/0] i . '' ~'., .11/12 Ctly Review of Final EIR 2 wks Thu 11n2/07 Wed 12/5/W i '~, ~,~ '~, ~ PrepareFElRforPUblicHeadngs 1wk Thu t2l6IW Wetl 12112/0] ~ - ~ ' Public Headngs (Tentatlva Dates( 6 days Wed 12/12/07 Wed 12/19/07 i ^ Planning Commission Odays Wed 12/121W Wetl 12/12/W ~ • 12/12 City Council 0 tlays Wed 12119N7 Wed 17/19107 ~ • 12119 LSA COy Public Review ~ Milestone • Summary Dete'. Mon 6/11/07 SCHED Worldorce Apl_ravl mpp LSA Associates, Inc. Staff Report DATE: November 1, 2006 TO: Mayor and Members of the City Council Lack Lam, AICP, City Manager FROM: James R. Troyer, AICP, Planning Director BY: Dan Coleman, Principal Planner SUBJECT: APPROVAL TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH LSA ASSOCIATES, INC., (CO 06 - ), NOT TO EXCEED $39,060 FOR THE PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR DEVELOPMENT REVIEW DRC2006-00633 TO BE FUNDED FROM THE DEVELOPER DEPOSIT THROUGH ACCOUNT 10013145303. RECOMMENDATION: Staff recommends the City Council, through minute action, to authorize the Mayor to execute the Professional Services Agreement awarding the contract to EIP Associates. BACKGROUND/ANALYSIS: The City of Rancho Cucamonga Planning Department (City) is seeking assistance in preparing an Environmental Impact Report (EIR) for the Foothill Family Apartments project, a proposed 166 unit. apartment project located in the City of Rancho Cucamonga. The project applicants included both the Workforce Homebuilders, LLC and the Rancho Cucamonga Redevelopment Agency. A portion of the apartment units qualify as affordable workforce apartments, with the remainder as market priced apartments. LSA is afull-service environmental consulting firm with proven expertise and years of experience in environmental science, planning, and design. LSA has already prepared a draft Initial Study plus technical studies on biological resources, cultural resources, and traffic. Based on the meetings between the project applicants, the Planning Department, City Attorney, and LSA, it was determined that an EIR would be prepared focusing on the issues of air quality, noise and traffic. The developer has submitted a deposit of $66,372 to cover the costs associated with the EIR preparation and processing. The contract is for $39,060 and the remainder of the deposit will be applied to the City's $27,312 EIR Preparation Fee. Respectfully submmitted, ,, / Ja s R. Troyer, AICP 4 Planning Director JT:VP/rlc P107 Attachments: Exhibit A -Location Map Exhibit B -LSA Associates Proposal dated October 4, 2006 Professional Services Agreement DRC2006-OC X33 NOTIFIC~-:TION RAD~IP~~$ •,. j .._ - rwoao ~ > ~, - ~ F } - I _ r - , .. - ~ ~. e- - ~_ ~ ~- 9 ,., ~ . i - d - ~ ~ ' i ~ ~~ : wa~ 3 . ~ .: _. '` '` -F.: _~. }rT d ,. ' ` d > ~ ~ " Q - i S - 1 Kr ~ ~ t ? ~ 7 wrt F . i r EXHIBIT A ; ~ ' ~, ` _ ~~ & , , - ~.,~ rrow ow e _;~ m .- 1 ~ ; d - - - -- >, a, - d = C ~ Project Sne n / \ I~ Properties vnthin 660 Feet - t59 /` " \i - = " ~ Properties vdthin 100 Feet - 296 N - ;.~' ® Properties within 21100 Feet- 694 .LSA-CRG0602 P109 PROFESSIONAL SERVICES AGREEMENT 9T This Agreement is made and entered into this ~4h day of November, 2006, between the City of Rancho Cucamonga, a Municipal Corporation (hereinafter referred to as "CITY") and LSA Associates. Inc. (hereinafter referred to as "CONSULTANT"). A. Recitals. 1. CITY has decided to prepare an Environmental Impact Report for Development Review DRC2006- 00633 ("Project" hereafter). 2. CONSULTANT has now submitted its proposal for the performance of such services, a full, true, and correct copy of which proposal is attached hereto as ExhibitA and by this reference made a part hereof. 3. CITY desires to retain CONSULTANT to perform professional services necessary to render advice and assistance to CITY, CITY's Planning Commission, City Council, and staff in the preparation of Project. 4. CONSULTANT represents that it is qualified to perform such services and is willing to perform such professional services as hereinafter defined. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT as follows: B. Agreement. 1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires: a. Proiect: The preparation of an Environmental Impact Report described in Exhibit A hereto including, but not limited to, the preparation of maps, surveys, reports, and documents; the presentation, both oral and in writing, of such plans, maps, surveys, reports, and documents to CITY as required; and attendance at any and all work sessions, public hearings, and other meetings conducted by CITY with respect to the project. b. Services: Such professional services as are necessary to be performed by CONSULTANT in order to complete the project. c. Completion of Proiect: The date of completion of all phases of the project, including any and all procedures, development plans, maps, surveys, plan documents, technical reports, meetings, oral presentations, and attendance by CONSULTANT at the public hearings regarding the adoption of a Final Environmental Impact Report as set forth in Schedule 1 of Exhibit A hereto. 2. CONSULTANT agrees as follows: a. CONSULTANT shall forthwith undertake and complete the project in accordance with Exhibits A and B hereto and all in accordance with Federal, State, and City statutes, regulations, ordinances, and guidelines, all to the reasonable satisfaction of CITY. b. CONSULTANT shall supply copies of all maps, surveys, reports, plans, and documents (hereinafter collectively referred to as "documents") including all supplemental technical documents, as described in Exhibits A to CITY within the time specified in Schedule 1 of Exhibit A. Copies ofthe documents I:\PLANNING\DAN\DRC2006-00633 EIR Prof Serv Agrmt.doc Page 1 CITY OF RANCHO CUCAMO. A - LSA ASSOCIATES, INC. shall be in such numbers as are required by Exhibit A. CITY may thereafter review and forward to CONSULTANT comments regarding said documents and CONSULTANT shall thereafter make such revisions to said documents as are deemed necessary. CITY shall receive revised documents in such form and in the quantities determined necessary by CITY. The time limits set forth pursuant to this Section B.2.(b) may be extended upon written approval of CITY. c. CONSULTANT shall, at CONSULTANT's sole cost and expense, secure and hire such other persons as may, in the opinion of CONSULTANT, are necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT, CONSULTANT hereby warrants that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY. 3. CITY agrees as follows: a. To pay CONSULTANT a maximum sum of 39 060 for the performance of the services required hereunder. This sum shall cover the cost of all staff time and all other direct and indirect costs or fees, including the work of employees, consultants, and subcontractors to CONSULTANT. Payment to CONSULTANT, by CITY, shall be made in accordance with the schedule set forth below. b. Payments to CONSULTANT shall be made by CITY in accordance with the invoices submitted by CONSULTANT, on a monthly basis, and such invoices shall be paid within a reasonable time after said invoices are received by CITY. All charges shall be in accordance with CONSULTANT'S proposal either with respect to hourly rates or lump sum amounts for individual tasks. In no event, however, will said invoices exceed 95 percent of the individual task totals described in Exhibit A. P110 c. CONSULTANT agrees that, in no event, shall CITY be required to pay to CONSULTANT any sum in excess of 95 percent of the maximum payable hereunder prior to receipt by CITY of all final documents, together with all supplemental technical documents, as described herein, acceptable in form and content to CITY. Final payment shall be made no later than 60 days after presentation of final documents and acceptance thereof by CITY. d. Additional services: Payments for additional services requested, in writing, by CITY, and not included in CONSULTANT'S proposal as set forth in Exhibit A hereof, shall be paid on a reimbursement basis in accordance with the fee schedule set forth in said Exhibit A. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within a reasonable time after said invoices are received by CITY. CITY agrees to provide to CONSULTANT: Information and assistance as set forth in Exhibit A hereto. b. Photographically reproducible copies of maps and other information, if available, which CONSULTANT considers necessary in order to complete the project. c. Such information as is generally available from CITY files applicable to the project. d. Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONSULTANT's responsibility to make all initial contact with respect to the gathering of such information. I:\PLANNING\DAN\DRC2006-00633 EIR Prof Serv Agrmt.doc Page 2 CITY OF RANCHO CUCAMO~ A - LSA ASSOCIATES, INC P111 5. Ownershio of Documents: All documents, data, studies, surveys, drawings, maps, models, photographs, and reports ("Deliverables") prepared by CONSULTANT pursuant to this Agreement shall be considered the property of CITY and, upon payment for services performed by CONSULTANT, such documents and other identified materials shall be delivered to CITY by CONSULTANT. CONSULTANT may, however, make and retain such copies of said documents and materials as CONSULTANT may desire. Use of Deliverables by CITY for project(s), not the subject of this Agreement, shall be at CITY'S sole risk without legal liability or exposure to CONSULTANT. 6. Termination: This agreement may be terminated by CITY upon the giving of a written "Notice of Termination" to the CONSULTANT at least 15 days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, CONSULTANT shall be compensated at CONSULTANT'S applicable hourly rates as set forth in Exhibit A, on a pro-rata basis with respect to the percentage of the Project completed as of the date of termination. In no event, however, shall CONSULTANT receive more than the maximum specified in Paragraph B.3.a. above. CONSULTANT shall provide to CITY any and all documents, data, studies, surveys, drawings, maps, models, photographs, and reports, whether in draft or final form, prepared by CONSULTANT as of the date of termination. CONSULTANT may not terminate this Agreement except for cause. 7. Notices and Designated Representatives:.Any and all notices, demands, invoices, and written communications between the parties hereto shall be addressed as setforth in this Paragraph 7. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement: Any such notices, demands, invoices, and written communications, by mail, shall be deemed to have been received by the addressee 48 hours after deposit thereof in the United States mail, postage prepaid and properly addressed ae set forth above. 8. Insurance: The CONSULTANT shall not commence work under this contract until it has . obtained all insurance required hereunder in a company or companies acceptable to CITY, nor shall CONSULTANT allow any subcontractor to commence work on its subcontract until all insurance required of the subcontractor has been obtained. The CONSULTANT shall take out, and maintain at all times during the life of this Contract, the following policies of insurance: a. Compensation Insurance: Before beginning work, the Contractor shall furnish to the CITY a certificate of insurance as proof that it has taken out full compensation insurance for all persons whom the CONSULTANT may employ directly orthrough subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. Further, such policy of insurance shall provide that the insurerwaives all rights of subrogation against CITY ahd its elected officials, officers, employees, and agents. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. CONSULTANT, prior to commencing work, shall sign and file with the CITY a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code; and I will comply with such provisions before commencing the performance of work of this contract." I:\PLANNING\DAN\DRC2006-00633 EIR Prof Serv Agrmt.doc Page 3 CITY OF RANCHO CUCAMO, A - LSA ASSOCIATES. INC. b. For all operations of the CONSULTANT or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage: i. Commercial General Liability (occurrence) -for bodily injury, death, and property damage for products/completed operations and any and all other activities undertaken by the CONSULTANT in the performance of this Agreement; or ii. (Alternative to Commercial General Liability) -Comprehensive, broad-form General Public Liability (occurrence) -for bodily injury, death, and property damage arising out of any activities, undertaken by CONSULTANT in the performance of this Agreement. iii. Comprehensive Automobile Liability (occurrence) -for bodily injury, death, and property damage insuring against all liability arising out of the use of any vehicle. iv. Professional Errors and Omissions Liability -insuring against all liability arising out of professional errors and/or omissions, providing protection of at least $1,000,000 for errors and/or omissions ("malpractice") of CONSULTANT in the performance of this Agreement. Such policy may be subject to a deductible or retention in an amount acceptable to CITY and shall further be subject to the provisions of subsections (2) and (6) of Section 6.8.c., below. If a "claims made" policy is provided, such policy shall be maintained in effect from the date of performance of work or services on CITY'S behalf until three years after the date the work or services are accepted as completed. Coverage forthepost-completion period may be provided by renewal or replacement of the policy for each of the three years or by athree-year extended reporting period endorsement which reinstates all limits for the extended reported period. If any such policy and/or policies have a retroactive date, that date shall be no later than the date of first performance of work or services on behalf of CITY. Renewal or replacement policies shall not allow for any advancement of such retroactive date. Each such policy or policies shall include a standard "notice of circumstances" provision. for proposal, Other required insurance, endorsements, or exclusions as required by the request vi. The policies of insurance required in this Section B.B.b. shall have no less than the following limits of coverage: a) $2,000,000 (Two Million Dollars) for bodily injury or death, and b) $1,000,000 (One Million Dollars) for property damage; or c) The total of the limits specified in Subsections (i) and (ii), above, where a combined single limit is provided. above, shall: writing by CITY; Be subject to no deductible amount unless otherwise provided, or approved in ii. Be issued by an insurance company approved in writing by CITY, which is admitted and licensed to do business in the State of California and which is rated AAA or better according to the most recent A.M. Best Co. Rating Guide; c. The policies of insurance required in Subsections (1), (2), and (3) of Section 6.8.b., P112 I:\PLANNING\DAN\DRC2006-00633 EIR Prof Serv Agrmt.doc Page 4 CITY OF RANCHO CUCAMO~ A - LSA ASSOCIATES, INC. iii. Name as additional insureds the CITY, its elected officials, officers, employees, attorneys, and agents, and any other parties, including subcontractors, specified by CITY to be included; iv. Specify that it acts as primary insurance and that no insurance held or owned by the designated additional insureds shall be called upon to cover a loss under said policy; v. Specify that it applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability; vi. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of coverage thereof reduced until thirty (30) days after receipt by CITY of written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter except for non payment of premium for which such notice shall be ten (10) days." vii. Specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided; viii. Specify that the insurer waives all rights of subrogation against any of the named additional insureds; and ix. Specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. x. Otherwise be in form satisfactory to CITY. d. Prior to commencing performance under this Agreement, the CONSULTANT shall furnish the CITY with original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the CITY before CONSULTANT commences performance. If performance of this Agreement shall extend beyond one year, CONSULTANT shall provide CITY with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 9. Indemnification: CONSULTANT shall defend, indemnify, and save harmless CITY, its elected and appointed officials, officers, agents, and employees, from all liability from loss, damage, or injury to persons or property, including the payment by CONSULTANT of any and all legal costs and attorneys' fees, in any mannerarising out of the negligent, gross negligence and intentional acts and/or omissions of CONSULTANT pursuant to this Agreement including, but not limited to, all consequential damages, to the maximum extent permitted by law. 10. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONSULTANT without the prior written consent of CITY. 11. Damages: In the event that CONSULTANT fails to submit to CITY the completed project, together with all documents and supplemental material required hereunder, in public hearing form, to the reasonable satisfaction of CITY, within the time set forth herein, or as may be extended by written consent of P113 I:\PLANNING\DAN\DRC2006-00633 EIR Prof Serv Agrmt.doc Page 5 CITY OF RANCHO CUCAMO~ .A - LSA ASSOCIATES, INC. the parties hereto, CONSULTANT shall pay to CITY, as liquidated damages and not as a penalty, the sum 5 083.50 per day (maximum $78,120) for each day CONSULTANT is in default, which sum represents a reasonable endeavor by the parties hereto to estimate a fair compensation for the foreseeable losses that might result from such a default in performance by CONSULTANT, and because of the difficultywhich would otherwise occur in establishing actual damages resulting from such default, unless said default is caused by CITY or by acts of God, acts of the public enemy, fire, floods, epidemics, or quarantine restrictions. 12. Independent Contractor: The parties hereto agree that CONSULTANT and its employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY. 13. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. 14. Attorney's Fees: In the event any legal proceeding is instituted to enforce any term or provision of the Agreement, the prevailing party in said legal proceeding shall be erititled to recover attorneys' fees and costs from the opposing party in an amount determined by the Court to be reasonable. 15. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Agreement shall be valid and binding. Any modification of this Agreement shall be effective only if it is in writing signed by all parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and yearfirst set forth above: "CONSULTANT" gy ~//<~-nom/ ~Se-t l~ ~~ G.,-I Its: ~5,~.~-- STATE OF CALIFORNIA ) COUNTY OF ) ss. On ,before me, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same inhis/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. P114 I:\PLANNING\DAN\DRC2006-00633 EIR Prof Serv Agrmt.doc Page 6 CITY OF RANCHO CUCAMO~ .A - LSA ASSOCIATES, INC. "CITY" CITY OF RANCHO CU A Municioa!_Corooratioi /~ o ~~ ~i~z~D6 Attest: Approved: ~al1i/ Attorney STATE OF CALIFORNIA ) COUNTY O SAN BERNA/RDINO ) ss. On 811. oC, ~ ,before me, Kathryn L. Scott, Deputy City Clerk of the City of Rancho Cucamonga, personally appeared William J. Alexander and Debra J. Adams, personally known to me to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures on the instrument, the persons, or the entity upon behalf of which the persons acted, executed the instrument. WITNESS my hand and official seal. P115 I:\PLANNING\DAN\DRC2006-00633 EIR Prof Serv Agrmt.doc Page 7 CITY OF RANCHO CUCAMO~ .A - LSA ASSOCIATES. INC. ~~J~ozf, C/r( ~. ~~ Kathry L. Scott, Deputy City Clerk City of Rancho Cucamonga P116 I:\PLANNING\DAN\DRC2006-00633 EIR Prof Serv Agrmt.doc Page 8 P117 CITY OF RANCHO CUCAMONGA - LSA ASSOCIATES, INC. THIS PAGE IS NOT PART OF CONTRACT. IT IS FOR INFORMATION ONLY EXHIBITS CALLED OUT IN AGREEMENT AS BEING ATTACHED: Mentioned in ContractExhibit Page & Sec. Page 1, Sec. A.(ii) Page 2, Section 6.1.c. No. Tvpe of Exhibit A Consultant's proposal Schedule 1 Dates of completion of all phases of project of Exhibit A IF ANY CHANGES ARE MADE TO CONTRACT, LIST OUT THE CHANGES MADE FOR THE BENEFIT OF THE ATTORNEY'S OFFICE. P119 PROPOSAL FOR CITY OF RANCHO CUCAMONGA FOOTHILL FAMILY APARTMENTS ENVIRONMENTAL IMPACT REPORT Prepared for: City of Rancho Cucamonga, Planning Department Attn: Dan Coleman 10500 Civic Center Drive Rancho Cucamonga, Califomia 91730 Prepared by: LSA Associates, Inc. 1500 Iowa Avenue, Suite 200 Riverside, Califomia 92507 (951) 781-9310 LSA Proposal No. WKH0601 j~nxcxo CUCAMONGA LSA October 16, 2006 P120 TABLE OF CONTENTS INTRODUCTION .................................................................................................................................. 1 SCOPE OF WORK ............................................................................ ....................................................2 PROJECT UNDERSTANDING ................................................. .................................................... 2 LSA'S ROLE ............................................................................... ....................................................2 WORK PROGRAM .................................................................... .................................................... 3 BUDGET ESTIMATE ................................................................. .................................................... 8 SCHEDULE ................................................................................. .................................................. 10 QUALITY CONTROL AND PROJECT MANAGEMENT ............................................................... 14 R:\WKHO607\pmposal EIR\Proposal_EIR_RCApts.doc P121 FOOTHILL FAN~LY APARTN eNTB EIR RANCHO CVCANONGA OcTGeea 2006 INTRODUCTION LSA. The City of Rancho Cucamonga Planning Department (City) is seeking assistance in preparing an Environmental Impact Report (EIR) for the Foothill Family Apartments project, a proposed 166-unit apartment project located in the City of Rancho Cucamonga. The project applicants include both Workforce Homebuilders, LLC and the Rancho Cucamonga Redevelopment Agency. A portion of the apartment units qualify as affordable workforce apartments, with the remainder of the units as market-priced apartments. LSA has prepared a draft Initial Study plus technical biological resources, cultural resources, and traffic studies. Based on meetings between the project applicants, the Planning Department, City Council and their legal counsel, and LSA, it was determined that an EIR would be prepared addressing the issues of air quality, noise and traffic. The following scope of work is based on modifying the Initial Study to indicate that further review of these issues will be addressed in the EIR. LSA is afull-service environmental consulting firm with proven expertise and years of experience in environmental science, planning, and design. We have offices located in Berkeley, Carlsbad, Colma, Irvine, Palm Springs, Pt. Richmond, Riverside, Rocklin, and San Luis Obispo, California, and in Ft. Collins, Colorado. LSA currently employs more than 250 full-time employees, including experts in environmental analysis, transportation planning and engineering, biology and wetlands, habitat restoration, cultural resource management, geographical information systems, community and land use planning, archaeology and paleontology, noise, and air quality. With expertise and experience in such a broad range of azeas, LSA has the ability to put knowledge into action on your behalf. Processing California Environmental Quality Act (CEQA) documents is the major service provided by LSA. Our staff is well versed in the interpretation and application of CEQA guidelines. While we pride ourselves on our technical document preparation skills, we believe that the most important aspect of our overall service is our project management skills. On a daily basis, this translates into tracking and expediting documents through the steps necessary to successfully achieve completion of CEQA requirements in a timely manner. R:\W KH0601\proposal EIR\Pmposal_EIA_RCAp[s.doc P122 FOOTHILL FAMILY AenarmeNrs EIR RANCHO CUCAMONGA OOTOapR 2006 SCOPE OF WORK PROJECT UNDERSTANDING LSD The project proposes development of high density residential uses on a 10.54-acre site located on the north side of Foothill Boulevard and the west side of Center Street in the City of Rancho Cucamonga (City). An existing restaurant (The Whole Enchilada) is located at the northwest comer of Foothill Boulevard and Center Street, which will be enveloped on its north and west sides by the proposed project. This project is co-sponsored by Workforce Homebuilders and the City of Rancho Cucamonga Redevelopment Agency. Currently, the project site is developed with two residential structures and a fire shop with a small portion of the site used as a strawberry field. The project includes the demolition of the residential structures, fire shop, and strawberry field. The project proposes to develop up to 165,780 squaze feet of affordable workforce apartments and garages. The buildings would consist of 14 one-story, two-story, and three-story residential buildings, with 166 units. The project will include 84 two-bedroom units and 82 three-bedroom units. The site would include 248 covered parking spaces and 117 open pazking spaces. Access to these uses would be from Foothill Boulevazd, as well as a secondary access from Center Street. Pedestrian gateways will be set at mid- block locations on both sides of the main entry. The proposed development will also include atwo- story community building with fitness center, media room, business center, game room, and laundry room. Additional recreational amenities will also include a pool and spa facility, tot lots, bazbeque area, outdoor fireplace, open common area, and picnic gazebos. LSA'S ROLE The City will be the Lead Agency as required by CEQA, responsible for assessing the potential environmental impacts of the project and identifying mitigation.measures to reduce the severity of significant environmental impacts. LSA's role, therefore, is to function as the City's consultant in preparation of environmental documentation for the project that will provide an objective analysis of the physical impacts that may result from the construction and operation of the proposed residential development. Our overall approachcan be summarized as follows: 1. Prepare a thorough and logically organized written impact assessment that will withstand public and agency scrutiny, as required by CEQA. 2. Work with relevant responsible agencies and City staff to identify and resolve technical issues relevant to potential impacts. 3. Work constructively with the City to minimize project environmental impacts while attaining project objectives. 4. Provide in-house review of all products by a technical editor and a Principal prior to submittal to the City, according to the LSA Quality Control Handbook. R:\WKH0601\proposal ElR\Proposal_EIR RCApts.doc P123 FOOTHILL FANILY A-ALTMLNTS EIR A RANCHO CVCAYOXGA ~ ~ ~\ OcTOeee 2006 ~ .~ LL ~_ WORK PROGRAM TASK 1.0: PROJECT INITIATION Task 1.1: Project Kick-Off Meeting In order to ensure the orderly flow of project efforts, a project kick-off meeting will be undertaken at the outset of the work effort. The meeting will be held with Ciry staff to accomplish the following: • Establish a mutual understanding of the EIR program objectives; confirm key issues to be addressed in the EIR (i.e., air quality, noise, and traffic); explore community concerns regarding the project, and discuss City expectations for the consultant's work effort. • Identify City department and governmental agencies, and business, environmental, and service organizations whose input will be vital to the successful completion of the EIR program. Refine the scope of work to be performed for the EIR. • Define protocols for requesting information of Ciry staff and the LSA team. • Refine the project schedule, establish protocols for product review and coordination with the City, and define project milestones and decision points. • Obtain additional plans, reports, ordinances, and studies applicable to the project. • Obtain City's mailing list for environmental documents. Prior to the kick-off meeting, LSA will identify its document and information needs to assist City staff in accumulating the background information that may be required to initiate the work effort. LSA suggests that project initiation meeting include a preliminary discussion of project alternatives and the manner in which cumulative impacts will be addressed in the EIR. While preparing the drab Initial Study, LSA visited the project site to establish an understanding of - existing site conditions, the physical setting of the proposed project site, and the relationship between the project site and adjacent lands/uses. Task 1.2: Project Description LSA will prepare a draft project description defining the project to be evaluated in the EIR. The project description will be based on the most recent information provided by the applicant and/or the City. The project description will discuss project objectives (as defined by the applicant and City), project infrastmcture phasing, geographical setting, and related projects, and will summarize the approvals necessary from the City and other agencies. Each of the requirements in CEQA for an EIR project description will be included in this section. The project description will be submitted to the City for review and approval prior to the commencement of work on the IS and Administrative Draft EIR. Output: Clear project objectives, confirmation of the scope of work and schedule, a mutual understanding of the process and protocols that will be followed, and an identification of key stakeholders in the program. R:\WKH0601\proposal EiR\Proposal_EIR RCApa.doc PI24 FOOTHILL FAYILY A-ARTYFNTS EIR RANCHO CVCAMONGA OcroneR 2006 Twsx 2.0: INITIAL STUDY AND NOTICE OF PREPARATION Task 2.1: Initial Studv LSA LSA will revise the previously prepared draft Initial Study (IS) so that it identifies the need for preparation of an EIR to provide further analysis of potential impacts associated with air quality, noise, and traffic. LSA will revise the draft IS and submit it to the City for review prior to distributing the document to the public. Afrer receiving written comments from the City on the revised draft IS, LSA will incorporate any revisions and/or address the review comments and distribute the document fora 30-day public review period along with the Notice of Preparation. Task 2.2: Notice of Preparation A Notice of Preparation (NOP) to prepare an EIR has a critical objective of providing a means by which the general public and responsible agencies can participate in the environmental process by providing written comments in the public record as to what issues they require to be addressed in the EIR. It is also essential that the City and LSA understand the aspirations, concerns, and values of community interest groups from their unique perspectives. The NOP will indicate that the EIR is in prepazation and will request guidance from each public agency and members of the general public regarding the scope and content of the environmental information to be included in the EIR. LSA will prepaze a draft NOP using the City's preferred format. The draft NOP will be submitted to the City for review and approval as part of the review of the draft IS discussed in Task 2.1. Once final, the NOP will be packaged with the IS for reproduction and distribution to the public fora 30- day public review period. Based on the City's distribution list, the NOP/IS will be distributed to the Responsible Agencies, Trustee Agencies (if any), and other interested parties and members of the public who should receive the NOP/IS. Output: This task will include submittal of a five (5) copies of the draft IS for one round of review by the Ciry, preparation of up to forty (40) copies of the NOP/IS for distribution to the addresses on the City's mailing list, including the required fifteen (15) copies to the State Clearinghouse. Twsx 3.0: SCREENCHECK DRAFT EIR The Screencheck Draft EIR (SDEIR) will include a thorough assessment of the potential impacts that may result from the operation of the proposed project and will contain the information set forth in Article 9 of the Stare CEQA Guidelines. As warranted, the SDEIR will include relevant comments received during the NOP review period and Public Scoping Meeting. Because LSA has previously prepared technical studies addressing air quality, biological resources, cultural resources, noise, and traffic studies, no additional studies will need to be prepared. The issues that will be identified in the revised Initial Study requiring in-depth discussion in the SDEIR are anticipated to include the following: Air Quality Noise R:\WKH060I\proposal EIR\Pmposal EIR_ACApts.doc P125 FOOTHILL FAMILY PJARTYFNT4 EIR RANCHO CVCAMONGA OcTO•¢¢ 2006 • Traffic LSA In general, the SDEIR will include the following items related to potential impacts associated with an assessment of air quality, noise, and traffic: • An evaluation and analysis of specific characteristics of the Ciry as they affect and will be affected by the proposed project. • An assessment of the direct and indirect environmental impacts that will be created by the proposed project based on established thresholds of significance. • The graphic depiction of environmental and planning factors and their relation to the project and its implementation. • The formulation of specific mitigation measures that can be implemented and monitored effectively during subsequent development. • An analysis of the level of significance of project impacts after the application of mitigation measures. • The identification of potential alternatives to the proposed project. The scope of the alternatives will be developed in consultation with the City. The evaluation of alternatives will provide a comparative analysis of alternatives to the proposed project. This scope and cost estimate anticipates an analysis of up to three (3) project alternatives. • Potential growth inducing aspects of the project will be discussed. • The following CEQA-mandated topics will be addressed: o Any significant irreversible environmental changes that would be involved in the proposed action should it be implemented; o Unavoidable adverse impacts; o Cumulative impacts of the proposed project; and o Consistency of the proposed project with Regional Plans. As necessary, the City will provide information related to proposed, approved, and/or probable future projects for inclusion in the discussion of potential cumulative impacts, and will provide input as to the location and nature of project alternatives. These work efforts will be compiled into an SDEIR, along with analysis of topical issues required by CEQA, an introduction, and project description. The SDEIR will further identify any impact that cannot be reduced to a less than significant level. The SDEIR will be submitted to the City for review and will then be modified based on comments received. The City's comments on the SDEIR will be assembled into a single document, providing specific and non-contradictory comments. LSA will revise the document as necessary to accommodate City comments. The cost estimate provides for two (2) cycles of review of the SDEIR by City staff. Additional cycles of review can be accommodated through an augment to this scope and budget. Output: Prepare and distribute up to five (5) copies of the SDEIR to the City for two cycles of review. R:\WKH0601\proposai EiR\Proposal_EIR RCApts.doc 5 P126 FOOTHILL FAMILY APA0.TMLNT9 EISL RANCHO CVCAMONO/. OcTOeeL 2006 TASK 4.0: DRAFT EIR LSA. Within two weeks of receiving a complete, specific, and non-contradictory set of written comments from the City on the second SDEIR review, LSA will modify the document and compile the Draft EIR for public review. This scope of work includes up to twenty (20) bound and thirty (30) electronic copies of the Drafr EIR. The electronic copies of the Draft EIR will include the entire Draft EIR (text, graphics, and appendices) on CD-ROM in Adobe Acrobat Portable Document Format (PDF) together with a hazd copy of the Summary (Section 1.0) and will be sent to the addresses contained on the distribution list prepared for [his project and provided by the City. LSA will also send the required number (15) of complete electronic copies and the summary of the Draft EIR to the State Clearinghouse. The state copies will be sent along with a Notice of Completion (HOC) prepared by LSA. LSA will prepaze a Notice of Availability (NOA) of the EIR for filing with the Ciry and the San Bernardino County Clerk. The NOA may also be used to provide public notice to certain agencies and/or members of the public who will not be sent an electronic copy of the Draft EIR. Ourpul: LSA will prepaze up to and send twenty (20) bound and thirty (30) electronic copies of the Draft EIR, plus one (1) copy of the NOC and NOA. The City will be responsible for providing a distribution list tailored to this project, while LSA will send the Draft EIR to the addresses on the distribution list as well as mailing fifteen (15) copies along with the NOC to the State Clearinghouse. As permitted by CEQA and the Governor's Office of Planning and Research (OPR), LSA will send the electronic copies of the entire Draft EIR (including text, graphics, and appendices) on CD-ROM in Adobe Acrobat Portable Document Format (PDF) together with a hard copy of the Summary (Section 1.0). TASx 5.0: FINAL EIR The Final EIR will include an Executive Summary of the Draft EIR, the Drafr EIR (as modified to address any minor corrections and in response to comments received), letters of comments received on the Draft EIR and City responses to the comments, and the Mitigation Monitoring and Reporting Program. Task 5.1: Responses to Comments At the close of the 45-day public review period for the Draft EIR, and as necessary, LSA will coordinate with City staff to review all comments on the Draft EIR that were received and to discuss potential responses to these comments. LSA will then formulate responses to the comments on the Draft EIR received during the public review period. A maximum of 80 hours of professional staff time has been budgeted for responding to comments. If at the end of the 45-day review period it is clear that more than this amount of time will be required to respond to comments received, a budget augment may be necessary. Once draft responses to comments are completed, they will be submitted to City staff for review and comment. The comments and responses will be incorporated into the responses to comments document, which will be submitted to the City for use in public hearings and for inclusion in the Final EIR. As required by State law, it will be necessary to distribute the responses to comments directly to each commenting R:\WKH0601\proposal E1R\Proposal_EIR_RCApis.doc P127 FOOTHILL FAYILY APARTMENTb EIR RANCHO CVCAYON6A OcioaeR 2006 LSA.. agency 10 days prior to the public hearing decision on the Final EIR. The responses to comments will be included as an appendix to the Final EIR. Output: Drafr responses to all written (including a-mail) comments on the Drafr EIR that were received during the public review period, submit to City for review and comment, and revise responses to comments based on City staff's review. LSA will provide five (5) copies of the Response to the Draft EIR Comments to the City. Task 5.2: Mitigation Monitoring and Reporting Program Prior to the City action on the project and the Final EIR, LSA will prepare a Mitigation Monitoring and Reporting Program (MMRP) to assist the City in implementing the mitigation measures contained in the EIR. The MMRP will delineate the procedures for monitoring and complying with each mitigation measure, identify the agency/position responsible for the monitoring and reporting of each measure, identify the funding source (if applicable or necessary), and provide the schedule for implementation. LSA will be assisted by City staff to determine the existing City mechanisms for ensuring implementation of standazd mitigation measures. Output: An MMRP to be incorporated into the Final EIR to ensure the implementation of EIR mitigation measures meeting applicable CEQA and City requirements. Task 5.3: Administrative Final ELR LSA will prepare an Administrative Final EIR that includes the Draft EIR, Responses to Comments, and the Mitigation Monitoring and Reporting Program for City review and comment. The Final EIR will not include the appendices from the Draft EIR, but will indicate that the Appendix items have not changed since publication of the Drafr EIR, which will be available for public review at the City Planning Department. To facilitate review of the Final EIR, revisions made to the text of the Draft EIR subsequent to the 45-day public review period will be depicted utilizing underline/strikeout text. The Administrative Final EIR will be submitted to the City for review and comment. Output: Up to three (3) bound copies of the Adtninistrative Final EIR for City review and comment. Task 5.4: Final EIR The Final EIR will be revised per City staff comments and compiled into a Final EIR prior to public hearings on the project and EIR. As mentioned previously, the Final EIR will include an Executive Summary of the Draft EIR, the Draft EIR as modified to address corrections and comments received, responses to the comments received, and the Mitigation Monitoring and Reporting Program. Output: Up to fifty (50) bound, one (1) unbound, and ten (]0) electronic copies of the Final EIR will be provided to the City. LSA will distribute up to ten (10) additional copies of the Final EIR on CD-ROM to agencies and individuals that provided comment on the Draft EIR. R:\WKH0601\proposal EIR\Proposal_EIR_RCApcs.doc P128 FOOTHILL F/.NILV AP/.ITN ENTS EIR A AANCXO CVCAYONGA ~ ~ (\ CCTOl E¢ 2006 W w ~`, a_. TASK 6.0: PUBLIC HEARINGS It is anticipated that two hearings, one each at the Planning Commission and the City Council, will be required for project approval. LSA will attend a maximum of [wo (2) public hearings related to approval of the proposed project and certification of the EIR. As appropriate, LSA will make presentations to each body, explaining the content, findings, and determinations of the EIR, and will respond to relevant comments raised during public hearings. Output: Attendance at up to two public hearings of the Planning Commission and City Council. TASK "I.O: PROJECT CERTIFICATION Upon certification of the Final EIR, LSA will provide the City with the Notice of Determination (NOD) for submission to the County Clerk. While LSA will prepare the NOD, it is the responsibility of the City to file the NOD with the County Clerk. LSA will complete applicable forms to comply with AB 3158 (Califomia Department of Fish and Game filing fees) and provide them to the City for filing. If the project is not exempt, it will be the responsibility of the project proponent to pay any applicable California Department of Fish and Game filing fees. LSA will provide up to two (2) copies of the NOD for filing. Output: Preparation of the Notice of Determination and Califomia Department of Fish and Game forms. TASK $.O: PROJECT ADMINISTRATION The work program is intended to ensure the smooth functioning of the EIR process for the project by maintaining open communications with the. LSA will maintain a continuous liaison with the City team by identifying and defining key issues as they arise and coordinating a response to them acceptable to the City. Output: Ongoing coordination between LSA and City staff to ensure the smooth functioning of the EIR program. BUDGET ESTIMATE We propose to accomplish the above-detailed tasks on an hourly basis, consistent with the attached billing rates. We estimate that a budget of $39,060 will be required to prepaze and process [he EIR through adoption by the City Council. The estimated budget will not be exceeded without your prior authorization. Task 1.0: Project Initiation $670 $0 $670 Task 2.0: Initial Study/Notice of Preparation $2,190 $550 $2,740 Task 3.0: Screencheck Draft EIR $6,465 $250 $6,715 R:\WKH0601\proposal EIRNroposal_EIR_RCApis.doc 8 P129 Foorxm Fouler Aeenrunxrs EIR Rwxcxo Cucwuoxcw Ocroeea 2006 f 1. t i t t Task 4.0: Draft EIR $3,410 $1,500 $4,910 Task 5.0: Final EIR Task 5.1: Responses to Comments $7,780 $100 $7,880 Task 5.2: Mitigation Monitoring and Reporting Program $555 $0 $555 Task 5.3: Administrative Final EIR $4,830 $500 $5,330 Task 5.4:FinaIEIR $3,040 $250 $3,290 TOTAL TASK 5.0 $16,205 $850 $17,055 Task 6.0: Public Hearings $1,040 $100 $1,140 Task 7.0: Certification $1,330 $100 $1,430 Task 8.0: Project Administration $4,300 $100 54,400 ~ ~.• ~ i .I Payment of review or submittal fees or mitigation requirements by LSA is not included in this cost estimate. COST PROPOSAL SPECIFICATIONS The cost estimate is based on the assumptions listed below. • The cost to prepare the EIR does not include activities outside the scope of services presented in our proposal. • The cast proposal is based on hourly labor rates and material cost markups for LSA provided in with this scope of services. Any agreed-upon out-of--scope costs and additional work will be based on that Schedule of Fees. • Cost and schedule estimates are based on our best judgment of the requirements known at the time of the proposal and can be influenced favorably or adversely by City needs and other circumstances. LSA will endeavor to perform the services and accomplish the objectives within the estimated costs and schedule; however, if the scope of work or schedule changes, LSA reserves the right to revise our costs accordingly. • The City will provide LSA with copies of all known documentation relating to the physical or other conditions concerning the project site within five working days afrer the City has given authorization to proceed. It is assumed that the City has independently reviewed any such documentation. This scope and cost estimate does not include any work necessary to revise or update said documents. • This scope and cost estimate assumes two (2) rounds of review each by the City of the SDEIR, Drafr EIR, and Final EIR. • Except as set forth in this proposal, it is assumed that the City (or its designee) will be responsible for the distribution of documents, publication and/or posting of notices, and payment of associated filling fees and costs. • The cost estimate is valid for a period of 90 calendar days from the proposal due date. Beyond 90 days. LSA reserves the right to re-evaluate the estimated costs. R:\WKH0601\proposal E]R\Proposal_EIR_RCApts.aoc P130 FOOTHILL FAMILY ApARTHINTS EIIL RANCHO COCAYONGA O croeea 2006 • The cost for invoicing presented in this proposal is for issuing invoices in our standard format. Any requests for special invoicing requirements such as a change in format, inclusions of backup, or other requirements will be billed as an approved augment to the contract on a time-and- materials basis. This proposal was prepazed by LSA solely for the City's use in evaluating LSA's business proposal and deciding whether or not to contract with LSA to perform the services described in this proposal. LSA considers the pricing and other business information the property of LSA. This proposal and the information contained herein shall not be used for any purposes other than as specifically stated above and shall not be disclosed to any other party without LSA's written consent. SCHEDULE Preparation of the EIR can proceed while the IS/NOP is out for public review. It should be noted that this schedule assumes the receipt by LSA of all relevant project-related materials from the City and/or project applicant. The EIR cannot be completed until these studies have been received. The following page contains a typical schedule to prepare an EIR. The schedule provides estimated time frames for each task and will be adjusted as necessary per discussion with the project proponent, taking into consideration key factors such as receipt of project information by LSA, the extent of comments received on the EIR, and/or review of products by the project proponent and the City staff. R:\WKH0601\proposal EIA\Proposal_E1R_RCApts.doc 10 Foothill Family Apartments EIR Schedule Task Name Duration Start Finish Oct'O6 NOV'gfi Deo'O6 Jan'0] Feb'0] Mar'07 A r'O] Ma '0] Jun'07 Protect Initiation O days Mon 11/6/06 Mon 11/6108 ~ • 111fi ~ Initial StutlylNOln:e of Preparation (LSAT -- Prepare Initial SlutlylNOP ~ ~ ~ ~-~~-~~~ ~ ~ --~~-~ -- d5 tlays - -~- 2 ~wks Mon NI6I06 -Mon 1116/06 6a1116/07 - __ ~ Po 11/1]N6 ~ ~ I i ' I Submd to Cly for Review Odays Fri 11/17106 Fd 11/1]/Ofi ! . HH ] ~ . i City Review of lnilial Study 1 wk Mon 11/20/06 Fri 1124106 ~ ~ ~ Revise lnilial SlutlylNOP 1 wk Mon 112]/06 Fri 1211N6 I . i ' ,' pistribu6an of NOP O days Fd 12/1/Ofi Fri 12/1/06 ~ I . 1L1 ~ I Public Review of lnilial StudylNOP ~ 31 etlays Wed I2/fi/O6 Sat 1/610] ~ Scoping Meeting 1 day Man 1/110] Mon 1/1/0] I i • - j Screencheck DraN EIR 32 days Sat 12116106 Tua 1/3010] Prepare Screencheck DEIR 25 etlays Set 12/16106 Wad 1/10/07 Saeencherk DEIR Submitted to City 0 days Mon 1/15/0] Mon 1/15/0] i ~ • 1/15 ~ City Review of Sueencheck DEIR 15 edays Mon 1/15/07 Tue 1/30/0] i OraN EIR d8 tlays Wod 1/3110] Sat d11/W Final ze DEIR 8 NoBCe of Completion ~- DEIR Distribution -~- ~ ~ -~- - ~ ~- ~- - 2 wks ~~- ~-~1 wk Wed 1/71/0] Wed 2/14/W Tua 2/13/0] -~-~~~~ Tue 2/20/07 ~ ~ i i j Public Review o1 DEIR (d5-tlays) _ 46 edays Tue 2/2010] Sat 4l]/0] ( i i - Final EIR _.--._._ ..._-- - -._ Prepare MNgaSOn Monnonng Plan (MMP) 68 days _ 1 wk Wed 2121/07 .-.-...__ Wed 2/21101 Frt 5/11107 __ -_ Tue 22]/0] I I ~ I ! I i • Submit MMP to Cily 0 tlays Tue 712]/0] Tue 22]/0] ~ I 227 I City Review MMP ~ 3 edays Sa13/3/07 Tue 3/6/0] ~ i Finalize MMP 1 wk Wed 3/1107 Tue 3/13/0] ' ! i ~ I ~ i Prepare Response to Comments ~ 3 wks Mon 42/W Fri d20/0] E j I ,- i Sutanit Final ElR/MMP~ndings Otlays Fri 4/2010] Frid20/0] i I ~ . d120 City Review a! Final EIR 2 wks Mon 423/0] Fn 5/d/0] i ~ j ~ Prepare FEIR for Public Hearings 1 wk Man SO/0] Fri 5/11/0] 1 i i j . ' -_ _ Public Hearings (Tentallva Dales) -_ 10 tlays - Wad 5123/0] -_ Wad 6/610] ~ i i i Planning Commission Ciy CounrJl 0 tlays - -.-- Otlays wee 527N] _-.____-.-_____-_ Wed fi/fi/W Wetl 523/0] ._______-_ Wetl 6/6/0] ~ ~. ' ~ . • 51 ~ ( 21 .618 Dale: TUe 10/10/O6 LSA CiIY Public Review ® Milestone . Summary SCHED_FOO1hiIl Fatuity ApLmpp LSA Associates, Inc. r W P132 Foorxrtr. FAU1LY ArnaTUeNrs EIR RANCHO CVCAKONOA OcTOeen 2006 KEY PERSONNEL LSA Below is a summary of the qualifications of key personnel assigned to the Foothill Family Apartments EIR project. Full resumes are attached as Appendix A. Staff members were chosen for their: Ability to manage large/small-scale EIR projects; • Thorough knowledge of the azea and familiazity with the project; • Extensive experience in preparing legally defensible EIRs; and Proven ability to communicate and work with City staff, Boards and Commissions, and area residents, creating long-term professional relationships. Lynn Calvert-Hayes, AICP/Principal in Charge, will be the Principal in Charge for the environmental document, ensuring that the EIR is prepared in compliance with CEQA/NEPA and LSA quality control procedures. Ms. Calvert-Hayes has over 19 years extensive experience in the preparation of environmental documents especially with EIRs and for projects throughout San Bernardino and Riverside Counties. She has experience in land use plans, public agency cases, general and comprehensive environmental analysis (CEQA and NEPA), geology, soils and seismicity analysis, surface mining and reclamation plans, public agency case processing, preparation of environmental documents on transportation projects, residential and commercial specific plans, mixed-use developments, and other specialized planning documents. Ms. Calvert-Hayes served as the Project Manager for preparation of the Riverside County General Plan EIR, Western Riverside County Multiple Species Habitat Conservation Plan EIR/EIS, and the City of Loma Linda General Plan EIR. As the Project Manager for the award-winning City of Indio General Plan EIR, Ms. Calvert-Hayes pioneered a system to evaluate the environmental impacts of the general plan and provide a mechanism for assuring the mitigation provided in the General Plan EIR was implemented. She has conducted numerous public scoping meetings and is farniliaz with the scoping meeting protocols. She is the Managing Principal of LSA's Riverside office. Ray Hussey, Associate, will be the Project Manager for the Foothill Family Apartments EIR and will be responsible for day-to-day management of the project, prepazation of EIR components, and act as point of contact with the City. Mr. Hussey has over 18 years of experience successfully managing transportation and enduonmental reports such as Initial Smdies/Mitigated Negative Declarations, EIRs, and NEPA documents. This experience includes the completion of an EIR for the revitalization of a shopping center in Lancaster proposed for a Wal-Mart Supercenter, an EIR fora 3 million- square-foot industrial warehouse project in Rialto, and currently active EIRs for a Wal-Mart project in Yucca Valley, a cotmercial project in Hemet, and aresidential-commercial mixed use project in Corona. Mr. Hussey was also project manager of an EIR for a Specific Plan proposal that annexed approximately 170 acres into the City of Corona. Mr. Hussey's well-rounded background has enabled him to successfully perform the tasks as a project manager of environmental documents. Mr. Hussey is an Associate at LSA's Riverside office and manager of the EnvironmentaVPlanning Group. R:\WKH0601\proposel ElR\Proposal_EIR RCApts.doc 12 P133 FOOtHItL FAMILY APARTMENTS EIR RANCXO CVCANONGA OcroaeR 2006 f \: Sheryl Horn, Environmental Planner. Ms. Horn provides research and assistance for LSA's environmental and community planning projects. She assists in preparing environmental impact reports by locating technical resources and providing original research, contributing to the overall production of environmental and planning .documents. Her assignments range from preparing EIR sections based on technical documents to locating facts and findings associated with individual projects and providing assistance. R:\wKH0601\proposal EIR\Proposal_EIR_RCApts.doc 13 P134 FOOTHILL Fnmrtr P,ennrmeNrs EIR RANCHO CVCAmONGA Ocrovea 2006 LSA QUALITY CONTROL AND PROJECT MANAGEMENT LSA's philosophy is to provide the highest quality professional services on every project. This requires implementation of strategies to assure quality at the beginning and throughout the life of each project and beyond. Specific quality control and project management tasks include the following: 1. Assign the most appropriate Principal in Charge and Project Managers for the project and ensure their availability throughout the project. 2. Have the LSA Project Manager, along with the City's Project Manager, systematically review the work program to ensure that both have clear understanding of project definition and scope of work. 3. Assign a project team with experience on similar projects and coordinate with task managers to ensure staffing availability. 4. Ensure that applicable local, County, State, and Federal standards, policies, and procedures aze jointly understood by project team members. 5. Ensure timely delivery of project documents. LSA's commitment to meeting scheduling needs and project demands extends to doing whatever it takes to complete the job within established time frames. 6. Ensure quality of preliminary work products and cost estimates, and timely delivery at lowest cost. Review project status with the City at regulaz intervals, to ensure implementation of the original scope of work and harmonious functioning of all team members. Identify any potential conflicts due to potential changes in scope. Attachment: Billing Rates R:\WKH0601\proposal EIR\Proposal_EIR_RCAp¢.doc 14 HOURLY BILLING RATES EFFECTIVE AUGUST 2006 Jnti Classidcalion Hourly hate 1'lannin linvironmenlal Trans orlation Air/Noise Cultural liesonrces liiolo GIS Rmt e' Principal Principal Principal Principal Principal Principal Principal $125-250 Associate Associate Associate Associate Associate Associate Associate S 75-175 Senior Planner Senior Senior Transportation Senior Air Senior Cultural Senior HiologisV dotanisU Senior GlS $65-160 Enviroimrental Planner Planner/Engineer QnalityMoise Resource Manager Wildlife diologisU Specialist Specialist EcologisU Soil ScientisU 11e etolo gist /Arboris[ Planner linvironmenlal Planner Transportation Air Quality/ Noise Cultural Resource Biologist/ 13otanisV - GIS Specialist $ 50-125 1'lanner/Engineer Specialist Manager Wildlife Biologist/ ' Ecologist/ Soil Scientist/ He etolo ist / Arboris[ Assistant Planner Assistant Assistant Transportation Air Quality/ Noise Cultural Resource Assistant diologisU Assistant GIS $ $0-90 Grviromnental Planncr Planner/Engineer Analyst Analyst AotanisU Wildlife Spccialist ' Biologist/ GcologisV Soil Scicnlist/ I lerpe[alogist / Arboris[ Field Services Field Director S 50-I00 Senior Field Crew/Field Crew $ 35-75 Office Sendces Research Assistant/I'echnician $ 25-50 Graphics S 70-105 OtT¢e Assistant $ 40-75 Word Processingffechnical Editing $ 60-90 The hourly rate for work involving actual expenses in court, giving depositions or similar expert testimony, will be billed al $250 per hour regardless ofjob classifications. L:4IDMIMMASTDOC\Billing Ralcs Aug 2006-2.doc ] W Ut P136 LSA IN-HOUSE DIRECT EXPENSES Unit Cost Reproduction 50.10 per page Color Reproduction (8.Sx 11) $1.00 per page Color Reproduction (11 x 17) $3.00 per page Mileage Road $0.445 per mile Off-road 50.595 per mile Facsimile $1.00 per page Plotting $5.00 per Linear fr. Diazo Printing $0.20 per sq. ft. Film (developing billed separately as a direct cost) $5.00 per roll Disposable camera and film (developing billed sepazately as a direct cost) SI0.00 per camera Search of Specialized Data Bases S 100.00 per inquiry GPS Unit $100.00 per day Aerial Photos $200.00 per photo L:WDMRJV.IASTDOC~Billing Races Aug 2006-2.doc STAFF REPORT- ENGINEERING DEP ~RTIDIENT jZANCxo Date: June 20, 2007 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Jerry Dyer, Senior Civil Engineer ~G9 James T. Harris, Associate Engine Craig Cruz, Assistant Engineer Gv Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $1,419,900.00 TO THE APPARENT LOW BIDDER, DYNALECTRIC, AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $141,990.00, FOR THE CONSTRUCTION OR MODIFICATION OF TRAFFIC SIGNALS AND SAFETY LIGHTING AT TEN LOCATIONS, TO BE FUNDED FROM TRANSPORTATION FUNDS, ACCOUNT NO'S. 11243035650/1573124- 0,11243035650/1577124-0, 1 1 2430 35650/1 5801 24-0,11243035650/1581124-0, 1 1 24 3035650/1 5 831 24-0, 11243035650/1578124-0,11243035650/1579124-0, 11243035650/1622124-0, 1 1 24303 5650/1 5761 24-0, 1 1 2430356 50/1 51 21 24-0; AND APPROPRIATE AN ADDITIONAL AMOUNT OF $15,000.00 TO ACCOUNT NO. 1 1 24 3035650/1 57 31 24-0, $32,000.00 TO ACCOUNT NO. 11243035650/1577124-0, $96,000.00 TO ACCOUNT NO. 1 1 24 3035650/1 5801 24-0, $91,000.00 TO ACCOUNT NO. 1 1 2430356 50/1 57 8 1 24-0, $148,000.00 TO ACCOUNT NO. 11243035650/1579124-0, $43,000.00 TO ACCOUNT NO. 11243035650/1622124-0, $47,000.00 TO ACCOUNT NO. 11243035650/1576124-0, AND $67,000.00 TO ACCOUNT NO. 1 1 24 3035650/1 51 21 24-0 FROM TRANSPORTATION FUND BALANCE RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of $1,419,900.00 to the apparent low bidder, Dynalectric, and authorize the expenditure of a 10% contingency in the amount of $141,990.00, for the Construction or Modification of Traffic Signals and Safety Lighting at Ten Locations, to be funded from Transportation funds, Account No's. 11243035650/1573124-0, 11243035650/1577124-0,11243035650/1580124-0,11243035650/1581124-0, 11243035650/1583124-0,11243035650/1578124-0,11243035650/1579124-0, 11243035650/1622124-0, 1 1 24 30356 50/1 576 1 24-0, 1 1 2430356 50/1 51 21 24-0; and appropriate an additional amount of $15,000.00 to Account No. 11243035650/1573124-0, $32,000.00 to Account No. 11243035650/1577124-0, $96,000.00 to Account No. 11243035650/1580124-0, $91,000.00 to Account No. 1 1 24 30356 50/1 57 81 24-0, $148,000.00 to Account No. 1 1 243035650/1 57 91 24-0, $43,000.00 to Account No. 11243035650/1622124-0, $47,000.00 to Account No. 11243035650/1576124-0, and $67,000.00 to Account No. 11243035650/1512124- 0 from Transportation fund balance. P137 P138 CITY COUNCIL STAFF REPORT Re: Award the Construction or Modification of Traffic Signals and Safety Lighting at Ten Locations June 20, 2007 Page 2 BACKGROUND/ANALYSIS Per previous Council action, bids were solicited, received and opened on June 5, 2007, for the subject project. The Engineer's estimate was $1,107,000.00. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the apparent low bidder meets the requirements of the bid documents. The Construction or Modification of Traffic Signals and Safety Lighting at Ten Locations scope of work consists of the modification of six traffic signals and safety lighting, including pertinent signing and striping changes at the intersections of Hermosa Avenue and 8th Street, Vineyard Avenue and 9th Street, Haven Avenue and Banyan Street, Church Street and Rochester Avenue, Day Creek Boulevard and Wilson Avenue, and Baseline Road and Hellman Avenue. The scope also includes the construction of four new traffc signals at the intersections of Wilson Avenue and San Sevaine Road, Haven Avenue and Wilson Avenue, Hermosa Avenue and Feron Boulevard, Church Street and West Elm Avenue. The contract documents call for one hundred ten (110) working days to complete this construction. Respectfully submitted, , ~~~~~ William J. O'Neil City Engineer WJO:JD/CC:Is Attachments BID SUMMARY FOR BIU OPENING JUNE 5, 2007 APPARENT LOW BIDDER .Construction or Modification of Traffic Signals and Safety LI lltilt at Ten LDCations ENGINEER'S ESTIMATE Dynalectric Pouk & Steinle, Inc. UNIT BID UNIT UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT 1 LS Conslmclion of Traflic Signals and Safety Lighting al Wilson Ave & San $211,000.00 $211,000.00 $260 300.00 $260 300.00 $269 700.00 700.00 $269 1. Sevalne Avenue , , , , 1 LS rec(ion of Traffic Signals and Safety Lighting al Wilson Ave 8 Haven ~ $211,000.00 $211,000.00 $311,800.00 $311 800.00 $329 530.00 $329 530.00 2 A enu , , , 1 LS Modification of Traffic Signals and Safety Lighting at Vineyard Avenue and $86,000.00 $46,000.00 $60,500.00 $60,500.00 $52,350.00 $52,350.00 3. 9th Street 1 LS Modification of Traflc Signals and Safely Lighting at Haven Avenue and $31,000.00 $31,000.00 $105,700.00 $105,700.00 $106,400.00 $106 400.00 4. Banyan Street , 1 LS Modification of Traflic Signals and Safety Lighting at Rochester Avenue $66,000.00 $66,000.00 $35 700.00 $35 700.00 $25 000.00 $25 000.00 5. and Church Slreel , , , , 1 LS Modification of Traffic Signals and Safety Lighting at Day Creek Boulevard $q 1,000.00 $41,000.00 $26,600.00 $26,600.00 $11,300.00 $11,300.00 6. and Wilson Avenue 1 LS Modification of Traffic Signals and Safety Lighting al Hermosa Avenue $31,000.00 $31,000.00 $31,500.00 $31,500.00 $43,900.00 $43,900.00 7. and 8th Street 1 LS Construction of Traflic Signals and Safely Lighting at Hermosa Avenue $240,000.00 $240,000.00 $253,800.00 $253,800.00 $254,700.00 $26x,700.00 8. and Feron Boulevard 1 LS Modification o(Traf(ic Signals and Safely Lighting al Base Line Road and $50,000.00 $50,000.00 $105,700.00 $105 700.00 $103 700.00 700.00 $103 9. ~ Hellman Avenue , , , 1 LS Construction of Traffic Signals and Safely Lighting at Church Street and $18Q,000.00 $180,000.00 $228,300A0 $228,300.00 $26x 700.00 $264 700.00 10. West Elm Avenue , , TOTAL $1,107,000.00 $1,419,900.00 $1,461,280.00 Page 1 "O W BIU SUMMARY FOR BIU OPENING JUNE 5, 2007 Coustructiou or Modification of'1'raffic.Signals and Safety Li htin at Ten Locations Stein 8s Com an ,Inc. MSL Electric, Inc. Freewa Electric UNIT ~ BID UNiT UNIT NO QTY UNIT DESCRIPTION COST j AMOUNT COST AMOUNT COST AMOUNT ~ LS Construction of Traffc Signals and Safety Lighting at Wilson Ave & San 1. Sevaine Avenue $288,944.00 ! $288,944.OU $304,000.00 $304,000.00 $345,000.OU $345,000.00 1 LS Construction of Traffic Signals and Safely Lighting at Wilson Ave 8 Haven 2 Avenue $338,720.00 I $338,720.00 $348,000.00 $348,000.00 $368,000.00 $368,000.00 1 LS Modification o(Traffc Signals and Safety Lighting a1 Vineyard Avenue and 3 8th Street $48,960.00 i $48,960.00 I $59,000.00 $59,000.00 $66,000.UO $55,000.00 ~ LS Modification of Traffic Signals and Safety Lighting al Haven Avenue and $133,250.00 $133 250.00 $137 000.00 $137 000 00 $139 000 00 $139 000 00 4. Banyan Street , ~ , , . , . , . ~ LS Modification of Traffic Signals and Safety Lighting al Rochester Avenue 832,160.00 I ! $32 160.00 $30 000.00 $30 000 00 $25 500 00 $25 500 00 5. and Church Street , I , , . , . , . 1 LS Modification of Traffic Signals and Safely Lighting al Day Creek Boulevard ~ 6. andWlsonAvenue 828 196.00 $28,195.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 1 LS Modification of Tra((ic Signals and Safety Lighting at Hermosa Avenue $47 750.00 I $47,750.00 $33 000.00 $33 000.00 $32 000.00 $32 000 00 7. ~ and 8th Street I , , , , . 1 LS Construction of TraKc Signals and Safety Lighting al Hermosa Avenue $268,600.00 I I $258 500.00 $267 000.00 $267 000.00 $300 000.00 $300 000.00 8. and Feron Boulevard , , , , , i LS Modification of Traffic Signals and Safety Lighting al Base Line Road and $116,030.00 j $116,030.00 $121 000.00 $121 000.00 $108 000 00 $108 000 00 9. Hellman Avenue ; , , , . , . i LS Construction o(Traffic Signals and Safety Lighting al Church Street and ~ 10. West Elm Avenue $233,a 10.00 $233,410.00 $264,000.00 $264,000.00 $221,000.00 $221,000.00 TOTAL $1,525,919.00 a $1,588,000.00 $1,618,500.00 Page 2 _~ A O BID SUMMARY FOR BID OPENING JUNE 5, 2007 Construction or Modification of Traffic Signals and Safety CSI Electrical Li lion at Ten Locations Contractors, Inc. Terno, Inc. C.T. & F., Inc. UNIT B1D URIT UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT 1 LS Construction of Traffic Signals and Safety Lighting at Wilson Ave & San 1 Sevaine Avenue $226,800.00 ~ $226,800.00 $358,242.00 $358,242.00 $529,408.00 $529,408.00 1 LS Construc(ion of Traffic Signals and Safety Lighting al Wilson Ave & Haven 2 Avenue $306,790.00 $306,790.00 $368,578.00 $365,578.00 $577,798.00 $577,798.00 1 LS Modification of Traffc Signals and Safety Lighting at Vineyard Avenue and 3 glh Slreel $82 930.00 $82,930.00 $361,562.00 $361,562.00 $55,603.00 $55,603.00 1 LS Modification of Traffic Signals and Safely Lighting at Haven Avenue and 4. Banyan Street $131,240.00 $131,240.00 $128,541.00 $128,541.00 $237,236.00 $237,236.00 1 LS Modification of Traffic Signals and Safety Lighting at Rochester Avenue $57,390.00 $57 390.00 $22 275.00 $22 275.00 $31 886 00 $31 886 00 5. and Church Slreel , , , , . , . 1 LS Modification of Traffic Signals and Safety Lighting at Day Creek Boulevard 9,600.00 $49 600.00 $16 768.00 $16 768 00 $15 365 00 $15 365 00 6. and Wilson Avenue , , , . , . , . 1 LS Modification of Traffc Signals and Safely Lighting at Hermosa Avenue $64,626.00 $64 626.00 $17 049.00 $17 049.00 $38 00 098 $38 095 00 7. and Blh Street , , , , . , . 1 LS Construction of Traffic Signals and Safety Lighting at Hermosa Avenue $321,836.00 $321 836.00 $293 989.00 $293 989.00 $272 016.00 $272 016 00 $ and Feron Boulevard , , , , , . 1 LS Modification of Traffic Signals and Safely Lighting al Base Line Road and $138,465.00 $138 465.00 $125 951.00 $125 951.00 488 $116 00 $116 488 00 . 9. Hellman Avenue , , , , . , . 1 LS Conslmction of Traffic Signals and Safety Lighting at Church Slreel and 10. West Elm Avenue $285.450.00 $288,450.00 $253,950.00 $253,950.00 $248,174.00 $248.174.00 TOTAL $1.,668,127.00 ~ $1,946,905.00 $2,122,072.00 A Page 3 BID SUMMARY FOR BID OPENING JUNE 5, 2007 Coustruction or Modification of Traffic Signals and Safety Moore Electrical Li Iltill at Ten Locations Contractin ,Inc. UNIT BID UNIT UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT 1 LS Conslruclion of Traffic Signals and Safely Lighting al Wilson Ave & San 1 Sevaine Avenue $523,000.00 $523,000.00 1 LS Aoenumcfion of Traffic Signals and Safely Lighting at Wilson Ave & Haven $517 000.00 $517 000.00 2 , , 1 LS Modification of Traffic Signals and Safety lighting at Vineyard Avenue and $18,460.00 $18 460.00 3. 9th Street , 1 LS Modification of Traffic Signals and Safely Lighting al Haven Avenue and $209 000.00 $209 000.00 4. Banyan Street , , 1 LS Modification of Traffic Signals and Salety Lighting at Rochester Avenue $47,400.00 $47 400.00 5. and Church Street , 1 LS Modification of Traffc Signals and Safely Lighting at Day Creek Boulevard $37,300.00 $37 300.00 6. and Wilson Avenue , 1 LS Modification of Traffic Signals and Safety Lighting al Hermosa Avenue $59,500.00 $59,500.00 7. and 8th Street 1 LS Conslruclion of Traffic Signals and Safety Lighting at Hermosa Avenue $503,000.00 • $503,000.00 8. and Feron Boulevard 1 LS Modification of Traffic Signals and Safely Lighting al Base Line Road and $185,000.00 $185 000.00 9. Hellman Avenue , - 1 LS Construction of Traffc Signals and Safety Lighting al Church Street and $320,461.00 $320 461.00 10. WesIElmAvenue , TOTAL. $2,420,121.00 "O A N Page 4 4; H" VI H, C D. WILbVN AVC ANV 7HN 7CV HINC HvC HAVEN AVE AND WILSON AVE HERMOSA AVE AND FERON BLVD CHURChi ST AND ELM AVE VJ~ST BASE LIN` RD AND HELLMAN AVE LOCATIONS CITY OF RANCHO CUCAMONGA TRAFFIC SIGNALS AND SAFETY LIGHTING AT TEN IACATIONS VICINITY MAP STAFF REPORT- ENGINEERING DEPARTnIENT RANCxo Date: June 20, 2007 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Jerry Dyer, Senior Civil Engineer Craig Cruz, Assistant Engineer DG Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $109,498.00 TO THE APPARENT LOW BIDDER, HARRIS STEEL FENCE COMPANY, AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $10,949.80, FOR THE VICTORIA GARDENS CULTURAL CENTER FENCING, TO BE FUNDED FROM,FUND 615 FUNDS, ACCOUNT NO. 1615303-5602 AND APPROPRIATE FUNDS IN THE AMOUNT OF $120,448.00 FROM FUND 615 FUND BALANCE INTO ACCOUNT NO. 1615303-5602 RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of $109,498.00 to the apparent low bidder, Harris Steel Fence Company, and authorize the expenditure of a 10% contingency in the amount of $10,949.80, for the Victoria Gardens Cultural Center Fencing, to be funded from Fund 615 funds, Account No. 1615303-5602 and appropriate funds in the amount of $120,448.00 from Fund 615 fund balance into Account No. 1615303-5602. BACKGROUND/ANALYSIS Per previous action, bids were solicited, received and opened on June 5, 2007, for the subject project. The Engineer's estimate was $71,616.00. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the apparent low bidder meets the requirements of the bid documents. The Victoria Gardens Cultural Center Fencing scope of work consists of demolishing portions of existing concrete paving, fabricating and installing tubular steel fencing, providing and installing self- powered emergency exit signs adjacent to gates, and fabricating and installing steel pipe handrails at existing steps. The contract documents call for forty (40) working days to complete this construction. Respectfully submitted, William J. O'Neil City Engineer P144 WJO:JD/CCJs Attachments BID SUMMARY POR Bill OPENING JUNE 5, 2007 APPARENT LOw BIDDER ENGINEER'S Mega Way Alcora Feace Victors Gardens Cultural Center reucin ESTIMATE Harris 3tee1 Fence co. Enter rises Com an UNIT BID UNIT UNIT UNIT NO QTY UNIT DESCRIPTION C08T AMOUNT C08T AMOUNT C08T AMOUNT C08T AMOUNT 1 1 LS Clearing and Grubbing, including All Removals and Restoration ~ $8,500.00 $8,SOO.00 $6,154.50 $6.154.50 $50,000.00 " $SO,oOO.oo $14,697.00 $14,697.OC 93 LF 6'H Tubular Steel Fencing $234.00 $21,762.00 $149.00 $13,857.00 $198.00 $16 414 00 $305.00 $28 36s.oc 2 , . , 2 . EA 6'H x 4'H Gales with Deadbolt and Open Hold Device $1,287.00 $2,574.00 $3,077.25 $6,154.50 $3,850.00 $7 700.00 $3.597.00 $7,194.00 3 . , 4 2 EA Pair 6'H x 3'W Gales with Panic Hardware and Security Mesh $2,280.00 $4,560.00 $6,000.00 $12,000.00 $4,400.00 $8600.00 $9,&04.00 $19,608.00 2 EA Individual6'Hx3'WGales with Security Mesh, Panic Hardware and $6 435.00 $12670.00 $7,000.00 $14,000.00 $10,000.00 $20,000.00 $6,737.00 $13,474.00 5. Electronic Card Reader with Keypad, including all electrical , 1 EA Individual 6'H x 3'-6"W Gates with Security Mesh and Panic Hardware $1,460.00 $1,460.00 $6,000.00 $6,000.00 $4,400.00 $4,400.00 $6,044.00 $6,044.00 6. 1 EA 35'W x 6'H Metal Vehicular Access Gale, motorized with automatic $15,210.00 $15,210.00 $31,332.00 $31,332.00 $29,500.00 ~ $29,500.00 $56, IGS.00 $56,165.00 7 COnIrnlS, including all eleClficel 3 FJx Emergency Exit Signs, sell powered, adjacent to gales $585.00 $1,755.00 $6,000.00 $18,000.00 $1,200.00 $3,600.00 $728.00 $2,154.00 $ 1 LS 1-1/2' Diameter Steel Pipe Handrails at Existing Steps $2,925.00 $2,925.00 $2,000.00 $2,000.00 $2,200.00 $2,200.00 $2,995.00 $2,995.OG 9. TOTAL. $71,616.00 $109,498.00 $144,614.00 $150,726.00 Page 1 P14E ALMOj~D^ST ~~~ HILLSI ^ ^ ~ ILSO AVE AVE NILBON AVE K ~ BAN ,~N]~T a ^ ^ ~ ^ BANY f I ST ,~ ~\ N 4 G~~ I I Q ~ \P '~@ ~ ~ ~ _ _ Y VICTORI RK f~ Q ~~~P u m ~ < ~ BASE INE ""'~` . '~" 11_11 ~ I'-I € } h p HURC ST P` ~ ~ ^ ~ w ~~ a~ w ~ FO HILL BLVD z Q ~ THI LVD ~ 6 w Q 10500 01 CENTER q wl m ^~ ^ ARRO E ~ ~~ > z d' m ~ Y ~ G j ~ ¢ m w NSF RR ~ z~ _~ NTS 8TH ST z > 6TH ST N 6TH ST w = t U 4TH ST ~ ONTARIO CI LIMIT PROJECT LOCATION CITY OF RANCHO CUCAMONGA VICTORIA GARDENS CULTURAL CENTER FENCING VICINITY MAP P147 STAFF REPORT ENGINEERING DEPARTMENT Date: June 20, 2007 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer , RANCHO COCAMONGA By: Maria E. Perez, Associate Enginee ,~1J! Craig Cruz, Assistant Engineer croG i Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $182,650.00 TO THE APPARENT LOW BIDDER, HILLCREST CONTRACTING, INC., AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $18,265.00, FOR THE BAKER AVENUE GRADE CROSSING NORTH OF 8T" STREET, TO BE FUNDED FROM TRANSPORTATION FUNDS. ACCOUNT NO. 11243035650/1568124-0 RECOMMENDATION It is recommended that the City Council accept the bid execution of the contract in the amount of $182,650. Contracting, Inc., and authorize the expenditure of a 10% for the Baker Avenue Grade Crossing North of 8`" Street Account No. 11243035650/1568124-0. BACKGROUND/ANALYSIS s received and award and authorize the 00 to the apparent low bidder, Hillcrest contingency in the amount of $18,265.00, to be'funded from Transportation funds, Per previous Council action, bids were solicited, received and opened on June 5, 2007, for the subject project. The Engineer's estimate was $295,460.00. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the apparent low bidder meets the requirements of the bid documents. The Baker Avenue Grade Crossing North of 8'" Street scope of work consists of cold planing, removal and replacement of existing pavement, asphalt rubber overlay, construction of curb and gutter, sidewalk, storm drain pipe, catch basin, headwall, rockscape, handrail, striping and signs. The contract documents call for forty (40) working days to complete this construction. Respectfully submitted, ~~/G%~ William J. O'Neil City Engineer WJO:MEP/CC:Is Attachments BID SUMhIARY FOR BID OPENING JUNE 5, 2007 APPARENT lOweIDDEft Roadway Engineering Grand Pacific Baker Avenue Grade Crussin North of 8th Street ENGINEER'S ESTIMATE xillcrest contracttn ,Inc. & Coatractin ,Inc. Contractors, Inc. UHIT HID UNIT UIPIT UMT HO QTY URIT DESCInI'TION COST AMOUNT COST AMOUAT COST A6SOUHT COST AMOUAT 1 1 LS Clearing and Grabbing $18,000.00 $tH,ooo.oo $is,ooo.oo $15,000.00 $14,000.00 $18,000.00 $5,000.00 $5,000.00 2 1,400 SF Remove AC Pavement $4.00 $5,600.00 $2.20 $3,080.00 $3.20 $4,480.00 $3.00 $4,200.00 3 1 LS Remove Existing Headwall and CMP $7,000.00 $7,000.00 $8,200.00 $8,200-00 $3,800.00 $3,800.00 $5,000.W $5,000.00 4 1 LS Excavator and Grading $15,000.00 $!5,000.00 $8,700.00 $8,700.00 $11,000.00 $11,000.00 $10,000.W $10,000-00 5 40 TON CmshedAggregateBase $120.00 ~ $8500.00 $60.00 $2,800.00 $62.00 $2,850.00 $250.00 $10,000.00 6 185 TON Asphalt Concrete Pavement $180.00 $25,900.00 $100.00 $18,500.00 $85.00 $15,725.00 $151.14 $27,960.90 7. 1,410 SY 0.12' Cold Plane $5.00 $7,050.00 $5.50 $7,755.00 $4.20 $5,922.00 $5.73 $8,099.30 2 EA Catch Basin, W=T, including local depression and removal of curb and 8 gutter $8,000.00 $16,000.00 $5,000.00 $10,000.00 $4,900.00 $9,800.00 $7,500.00 $15,000.00 9 2 EA JuncOonSWCWre Na.2 $7,000.00 $14,000.00 $1,350.00 $2,700.00 $1,370.00 $2,790.00 $2,500.00 $5,000.00 2 EA Headwall Wmg-Type per San Bernardino County Road Dept Std.209 $20,000.00 $40,000.00 $8,500.00 $17 000 00 $6 800 00 $12 800 00 $15 00 000 000 00 $30 10. , . , . , . , . . , 11. 1,050 SF Grouted Rock Rip Rap $20.00 $21,000.00 $11.00 $11,550.00 $15.80 $16,590.00 $16.25 $17,062.50 12 160 LF 8'PCC Cufb $x0.00 $6,400.00 $22.00 $3,520.00 $26.00 $4,160.00 $18.00 $2,880.00 13. 250 LF 8'PCC Curb 824'Gulter $55.00 $13,750.00 $27.00 $6,750.00 $32.00 $8,000.00 $30.00 $7,500.00 14. 1.060 SF 4"PCC Sidewalk $8.00 $8,880.00 $4.50 $4,770.00 $6.00 $6,360.00 $S.oo $5,300.00 15. 460 SF PCC Wheel Chair Ramp $10.00 $4,600.00 $4.50 $2,070.00 $6A0 $2,760.00 $9.50 $4,370.00 16. 60 LF Hand Rail per City Std.fi02, TypeB $110.00 $8,800.00 $95.00 $7,600.00 $80.00 $6,800.00 $97.90 $7,832.00 17 ~ 1 LS Trenching&Shodng $15,000-00 $15,000.00 $3,675.00 $3,675.00 $8,000.00 $4,000.00 $3,500.00 $3,500.00 16 LF 24' Diameter Reinforced Concrete Pipe (12500), including Excavation, 18 gackfll,TrenchRepairperCiryStd120andSectionA $280.00 $4,aeo.oo $315.00 $5,040.00 $315.00 $5,080.00 $250.00 $8,000.00 69 LF 48' Diameter Reinforced Concrete Pipe (10000), including Excavation, 19. gackfill, Trench Repair per Ciry Sld 120 and SectionA $400.00 $27,600.00 $360.00 $28580.00 $360.00 $28,880.00 $800.00 $27,600.00 i LS TraRc Striping & Sgning, including Removal of Existing $5,000.00 $5,000.00 $2500.00 $2500.00 $2 860.00 $2 860.00 784 $3 00 $3 788 00 2D , , , . , . 1 LS Traffic Control, including Nofice Signs, Temporary Barricades and K-Rails 21. per Sheel4 $25,000.00 $25,000.00 $18,000.00 $18,000.00 $!1,700.00 $11,700-00 $Ig000.00 $iQ,000.00 22 1 LS SCRRA Insurance antl Consbuction Flagging $2,000.00 $2,000.00 $7,000.00 $7,000.00 $24,000.00 $28,000.00 $14,000.00 $t4,000.00~ TOTAL $295,460.00 $182,650.00 $199,057.00 $228,068.70 Page 1 A W BID SUhIh1AI2Y FOR BID OPENING JUNF, 5, 2007 Sully-MBler McKenna General Laird Coastructlon Baker AYenuc Grade Crossin NDrth D(Sth Street Contractin Com a¢ E¢ ineetin ,Inc. Com an ,lac. Gent Brothers, Inc. VAIT BID VPIT UPIT UPIT PO QTY UPIT DESCRIPTIOP COST AM0IIPT COST AMOUPT COBT AMOfiPT COST AMOUPT 1 1 LS Clearing and Grabbing $7,940.00 $7,940.00 $8,400.00 $8,400.00 $48,804.50 $48,809.50 $35,000.00 $35,000.00 Z 1,400 SF Remove AC Pavement $1.54 $2,156AV $3.00 $a,200.U0 $2.50 $3,500.00 '$5.00 $7,000.110 1 LS Remove Existing Headwall and CMP $6,aza.oo $6,824.00 $2,GO0.oo $z,6o0.00 $10,000.00 $10 000.00 $5 000.00 $5 000.00 3 , , , 1 LS Exrava000 and Grading $57,000.001 $57,000.00 $15,800.00 $IS,R00.00 $62,500.00 $62 500.00 $31 000.00 $31 000.00 4. , , , 5 40 TON Crushetl Aggregate Base $n.0o $2,84a0o $so.oo $3,200.00 $100.00 $4,000.00 $60.00 $2,aoo.oo 6 185 TON Asphalt Concrete Pavement $114.00 $21,090.00 $180.00 $33,300.00 $85.00 $15,725.00 ~ $100.00 $1$500.00 1,410 SY 0.12'Cold Plane $7.50 $]0,575.00 $8.00 $11,280.00 $5.25 $7,a02.50 $3.00 $a,230.00 7. 2 EA Basin, W=T, including local depression and removal of carp and C $7 664.00 $15,328.00 $10,900.00 $21,800.00 $7,500.00 $15,000.00 $7,500.00 $15,000.00 8. utter 9 2 EA Junction SWcNre No.2 $2,375.00 $a,75U.00 $15,000.00 $30,000.00 $3,850.00 $7,700.00 $2,500.00 $5,000.0(1 9 2 EA Headwall Wing-Type per San Bernardino County Road Dept Std.209 $9,855.00 $19,710.00 $2,300.00 $a,6oo.00 $6soo.oo $13,000.00 $17,000.00 $34,000.00 10. 1,050 SF Grouted Rock Rip Rap $18.00 $18,900.00 $18.00 $18,900.00 $2.50 $2,625.00 $B.OU $8,400.00 11. 160 LF 8'PCC CUN $34.00 $5,440.00 $17.00 $2,720.00 $35.00 ~ $S,G00.00 $20.00 $3 200.V0 12 , 13. 250 LF 8'PCC Curb 824'Gutter $27.50 $6,875.00 $32.00 $8,000.00 $SQUO $12,500.00 $25.00 $6,250.00 14. 1,060 SF 4'PCC Sidewalk $6.20 $6,572.00 $5.00 $5,300.00 $7.00 $7,420.00 $5.00 $5,300.00 15. 460 SF PCC Wheel Chair Ramp $1 L50 $5,290.00 $S.OU $2,300.00 $12.50 $5,750AU $20.00 $9,200.00 16. 80 LF Hand Rail per City Std. 602, TypeB $109.45 $8,756.00 $100.00 $8,000.00 $145.00 $11,600.00 $80.00 $6,4VOOU 1 LS Trenching &Shodng $1,490.00 $I,a90.00 $3,000.00 $3,000.00 $2,750.00 $2,750.00 $2,000.00 $2,V00.00 17 24 Diameter Reinforced Concrete Pipe (1250D), including Excavation, 16 LF $396.00 $6,336.UV $260.00 $4,160.00 ' $295.00 $4,720.00 $200.00 $3,200.00 18. - Back011, Trench Repair per Ciry Std 120 and SecOOn A 69 LF 48' Diameter Reinforced Concrete Pipe (1000D), including Exravabon, $342.00 $23,598.00 $C,60.00 $45,540.00 $515.00 $35,535.00 $600.00 $41 AU0.00 19. Backhll, Trench Repair per City Sld 120 and Sxgon A 1 LS Trafgc Striping 8 Sgning, including Removal of Exisfing $12,931.00 $12,931.00 $4,300.00 $4,30D.00 $2,750.00 $2,750.V0 $a,U00.VU $a,000A0 20 1 LS Tralgc Conbol, including Notice Signs, Temporary Banicades and K-Rails $9,600.00 $9,600.00 $5,800.00 $5,800A0 $5,000.00 $5,000.00 $30,000.00 $30,000.00 21. pef 51)8814 22 1 LS SCRRA Insurance and COnsWCOOn Flagging $1,785A0 $1,785.00 $36,W0.00 $36,000.00 $5,000.00 $5,000.00 $30,000.00 $30,000.00 TOTAL $255,786AU $279,200.W $288,882.00 $306,480.00 Page 2 ~\ CD DID SUMMARY FOR RIU OPENING JUNE 5, 20U7 Bonadiman-McCain, Baker Avenue Grade Crossin Nm'01 of 8th Street Inc. UNIT BID UNIT UNIT UNIT AO QTY UNIT DESCRIPTIOR COST AMOUNT COST AMOUNT COST AMOUNT COST AMOUNT 1 1 LS Clearing and Grabbing $1,500.00 $1,500.00 2 1,400 SF Remove AC Pavement $3.90 $5p60.00 3 1 LS Remove Existing Headwall and CMP $3,341.69 $3,381.69 4. 1 LS E%cava6on and Grading $6,603.61 $6,603.61 5 40 TON Crushed Aggregate Base $76.52 $3,060.80 6. 185 TON Asphalt Concete Pavement $148.25 $27,426.25 ~ 1,410 SY 0.12' COId Plane $6.33 $8,925.30 2 EA Catch Basin, W=7', inGuding local depression and removal of curb and 8. guber $7 732.07 $15,468.18 9 2 EA Junction SWCture No.2 $8,903.17 $9,906.38 10. 2 EA Headwall Wing -Type per San Bernardino County Roatl Dept. Std. 209 $8,654.37 $17,308.78 11. 1.050 SF Grouted Rock Rip Rap $31.98 $33,579.00 12 160 LF 8' PCC Curb $33.00 $5,280.00 13. 250 LF 8' PCC Curb 8 24" Guder $40.28 $10,070.00 14, 1,060 SF 4"PCC Sidewalk $6.78 $7,188.80 ' 15. 460 SF PCC Wheel Chair Ramp $1295 $8,257.00 16. 80 LF Hand Raii per City Std. 602, Type R $98.57 $7,885.60 17 1 LS Trenching 8 Shoring $73,233.47 $73,233.97 16 LF 24' Diameter Reinforced Concrete Pipe (12500), including Fxravagon, 18 8ack611, Trench Repair per City SW 120 and Secgon A $338.52 $5,352.32 69 LF 48"Diameter Reinforced Concrete Pipe (10000), including Fxcava6on, 19. Backgll, Trench Repair per Cily Sld 120 and Section A $g66.18 $59,766.42 1 LS TmfTc Striping 8 Signing, including Removal of Existing $2,842.26 $2,882.26 20 1 LS TraUic Control, including NoOce Sgns, Temporary Barricades and K-Rails 21. per Sheetb $27 234.59 $27,238.59 22 1 LS SCRRA Insurance antl ConsWC6on Flagging $6,000.00 $5,000.00 TOTAL $344,541.93 Page 3 f In P151 VICINITY MAP BAKER AVENUE GRADE CROSSING NORTH OF 8TH STREET PROJECT LOCATION ~. >> > N i ~,~ ~ Q ~v~ ~' a 'raC ~1:~ " ~ ~ I ~ ~ ~ Y~ y~ i '~ Almond Rd ~ ' ;,~ ~ CIS ~,~ ~~~~ ~ ~ ~ ~~ ~ ;,q ~ ~ ~ ~' ~yF: T~ HillsideRd~ "I~ "~ E ~'' ~~ ;` ,~ ~ ~" ~~ ~ ~ ~ ~ !~ 4 +^~m~^^° `~-WilsonAv Banyan St" ~ L~ ~ ` " -" ~ ~, ~ ~ Ir -Route 3D ....I.JV..l~ ~ .F iJ ~ I S? 10~" ~ LL ,. ,, iii ,~ ~ ~ ~I'e ,Highland Av 19th-St ~ ~ ~:F _ iv-y s t,, ~ ~ .3f ~ _ ~..1 4LIh } j j ,,, J ya Base Lme Rd ~~ i ~_ r ~'~~~~ ~ ~.~ '.ii ~ t li 1 ~ __ - ~ Foothdl.-Bt ~ ~' ~~F,o`o~tull BY-:~~ ~' 1 a$" Il L ~~j~l e 1 _ ~_ ,'i craw Rt Arro ~t i ~' - I'^ "'~r} i ,~T, li i _ 8th St ~' F ,f t -`'_ -~- _ ~- h - ~ ~_,' - `( _- 10 Freeway __ Q Bt#~ StT ," ~ -= ~ ~, dAll~l~ ~ I ~. I I 4th St J9 ~~ r 1 ` ~ , ,k ~'> ~ . -~ `I > 4_>Y9 _~p _.:*~< <~ .. f -.~pC =:~. 10 Freeway '~ v ~ Y ro d ~ € ~ ~ ~ x a x x g w P152 STAFF REPORT ENGINEERING DEP.jRTMENT RANCHO Date: June 20, 2007 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Cindy Hackett, Associate Engineer Craig Cruz, Assistant Engineer GFjc Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $268,682.00 TO THE APPARENT LOW BIDDER, LAIRD CONSTRUCTION COMPANY, INC., AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $26,868.20, FOR THE ARROW ROUTE PAVEMENT REHABILITATION FROM HERMOSA AVENUE TO HAVEN AVENUE, TO BE FUNDED FROM MEASURE "I" FUNDS, ACCOUNT NO. 11763035650/1581176-0 AND APPROPRIATE $60,000.00 TO ACCOUNT NO. 11763035650/1581176-0 FROM MEASURE "I" FUND BALANCE RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of $268,682.00 to the apparent low bidder, Laird Construction Company, Inc., and authorize the expenditure of a 10% contingency in the amount of $26,868.20, for the Arrow Route Pavement Rehabilitation from Hermosa Avenue to Haven Avenue, to be funded from Measure "I" funds, Account No. 11763035650/1581176-0 and appropriate $60,000.00 to Account No. 11763035650/1581176-0 from Measure "I" fund balance. BACKGROUND/ANALYSIS Per previous Council action, bids were solicited, received and opened on June 5, 2007, for the subject project. The Engineer's estimate was $324,574.00. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the apparent low bidder meets the requirements of the bid documents. The Arrow Route Pavement Rehabilitation from Hermosa Avenue to Haven Avenue scope of work consists of routing of cracks, removal and replacement of existing pavement, cold planing, ARHM paving, striping, pavement markings and inductive loop detector replacement. The contract documents call for twenty (20) working days to complete this construction. Respectfully submitted, ~G i~~~ William J. O'Neil City Engineer WJO:CH/CC:Is Attachments BID SUMMARY FOR BID OPENING JUNE 5, 2007 APPARENT cow emDER Arrow Route Pavement Rehabilitation from Hermosa Avenue to Lalyd construct-on Haven Avenue ENGINEER'S ESTIMATE Com an ,Inc. Hard & Har er, Inc. UNIT BID UNIT UNIT NO QTY ONIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT 1 LS Clearing & Grubbing (including all misc. removals, excavations, grading 1. and disposal) $25.000.00 $25,000.00 $38,294.00 $38,294.00 $30,000.00 $30,000.00 1,629 TON Asphalt Rubber Hot Mix (ARHM) Overlay (including weed kill and routing $92.00 $149 868.00 $82.00 $133 578 00 $Sa 50 $137 650 50 2. of cracks) , , . . , . 3. 938 TON Crushed Aggregate Base $32.00 $30,016.00 $17.50 $16,a 15.00 $23.00 $21,574.00 4 618 TON Asphalt Concrete Base Course $80.00 $49,440.00 $55.00 $33,990.00 $74.50 $46,041.00 5 4,000 SY Cold Planing $1.60 $6,400.00 $2.35 $9,400.00 $2.25 $9,000.00 12 EA Adjust to Grade (water, gas, valve) $200.00 $2,400.00 $50.00 $600.00 $50.00 $600.00 6. 7. 21 EA Adjust Manholes to Grade $350.00 $7,350.00 $300.00 $6,300.00 $400.00 $8,400.00 1 LS Signing, Striping and Pavement Markings (per Plan, complete in place) $25,000.00 $25,000.00 $7,775.00 $7,775.00 $9,274.50 $9,274.50 $ 9 2 EA Install Construction Signs (see5pecsAppendixlordelail) $1,000.00 $2,000.00 $1,000.00 $2,000.00 $500.00 $1,000.00 10. 26 EA Install Inductive Loop $350.00 $9,100.00 $205.00 $5,330.00 $210.00 $5; 160.00 11. 1 LS Traflic ConUOI $18,000.00 $18,000.00 $15,000.00 $15,000.00 $12,000.00 $12,000.00 TOTAL $324,574.00 $268,682.00 $281,000.00 Page 1 !r W BID SUMMARY FOR BID OPENING JUNE 5, 2007 Arrow Route Pavement Rehabilitatiml from Iiermosa Avenue to Ortiz Asphalt Paving E.G.N. Construction, Haven Avenue Com an R.J. Noble Com an Inc. UNIT B1D UNIT UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT 1 LS Clearing & Grubbing (including all misc. removals, excavations, grading 1 and disposal) $33,112.90 $33,112.90 $64,000.00 $64,000.00 $38,860.00 $35,860.00 2 1,629 TON Asphalt Rubber Hot Mix (ARHM) Overlay (including weed kill and roNing f g9o.o5 $146,691.x5 $s4.oo $136,836.00 $los.oo $171,045.00 . o cracks) 3 938 TON Crushed Aggregate Base $22.25 $20,870.50 $25.80 $24,200.40 $22.50 $21,105.00 4. 618 TON Asphalt Concrete Base Course $S I.60 $50,428.80 $72.65 $44,597.70 $81.66 $50,465.58 5 4,000 SY Cold Planing $2.44 $9,760.00 $2.70 $losoo.oo $2.35 $11,400.00 6. 12 EA Adjust to Grade (water, gas, valve) $231.00 $2,772.00 $200.OD $2,400.00 $50.00 $600.00 7. 21 EA Adjust Manholes 10 Grade $302.50 $6,352.50 $300.00 $6,300.00 $300.00 $6,300.00 $ 1 LS Signing, Striping and Pavement Markings (per Plan, complete in place) $9,221.76 $9,221.76 $12,800.00 $12,800.00 $9,350.00 $9,350.OU 9 2 EA Install Construction Signs (see Specs Appendix for detail) $660.00 $1,320.00 $945.00 $1,890.00 $1,000.00 $2,000.00 10. 26 EA Install Inductive Loop $220.00 $5,720.00 $215.00 $5,590.00 $225.00 $5,850.00 11. 1 LS Traffic Control $9,485.06 $9,488.06 $4,200.00 $x,200.00 $5,000.00 $5,000.00 TOTAL $295,737.97 $313,914.10 $321,975.88 Page 2 (r A Blll SUMMARY FOR 6[ll OPENING JUNE 5, 2007 Arrow Route Pavement Rehabilitation from Ilermosa Avenue to 13aVeu Avenue Vance Cor oration UNIT BID UNIT UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT 1 LS Clearing & Grubbing (including all misc. removals, excavations, grading $33,700.00 $33,700.00 1. and disposal) ubber Hol Mix (ARHM) Overlay (including weed kill and routing l 1,629 TON k t P $106.00 $172,674.00 2 of ac 938 TON Crushed Aggregate Base $55.00 $51,590.00 3 618 TON Asphalt Concrete Base Course $117.00 $72,306.00 4. 4,000 SY Cold Planing $2.70 $10,800.00 5 12 EA AdjusltoGrade(waler;gas,valve) $99.00 $1,188.00 6. 21 EA Adjust Manholes to Grade $33 t.0o $6,95 t.oo 7. 1 LS Signing, Striping and Pavement Markings (per Plan, complete in place) ~ $8,550.00 $8,550.00 $ 2 EA Install Construction Signs (see Specs Appendix fordelail) $1,550.00 $3,100.00 9. 26 EA Install Inductive Loop $204.OO ~ $5,304.00 10. 1 LS Traffic Control $18,400.00 $18,400.00 11. TOTAL $384,563.00 _~ Ul cn Page 3 56 VICINITY MAP CI'T'Y OF RANCHO CUCAMONGA ARRO~P ROUTE (~cose evs. To aev~ evE.) peVBIISNT RSHABILITATiON ~F err N ~' N.T.S. 1 1 ~ V V L/ V l IJ t 1 1J P157 STAFF REPORT- ENGINEERING DEPARTMENT RANCHO Date: June 20, 2007 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Cindy Hackett, Associate Engineer Craig Cruz, Assistant Engineer opc Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $67,150.00 TO THE APPARENT LOW BIDDER, LAIRD CONSTRUCTION COMPANY, INC., AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $6,715.00, FOR THE 5T" STREET AND FAIRWAY VIEW PLACE A.C. PAVEMENT FINAL CAP, TO BE FUNDED FROM TRANSPORTATION FUNDS, ACCOUNT NO. 11243035650/1623124-0 AND $30,000.00 FROM DEVELOPER'S TRUST FUNDS, ACCOUNT NO. 1882-00-2314 AND APPROPRIATE AN ADDITIONAL AMOUNT OF $29,000.00 TO ACCOUNT NO. 11243035650/1623124-10 FROM TRANSPORTATION FUND BALANCE RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of $67,150.00 to the apparent low bidder, Laird Construction Company, Inc., and authorize the expenditure of a 10% contingency in the amount of $6,715.00, for the 5"' Street and Fairway View Place A.C. Pavement Final Cap, to be funded from Transportation funds, Account No. 11243035650/1623124-0 and $30,000.00 from Developer's Trust funds, Account No. 1882-00-2314 and appropriate an additional amount of $29,000.00 to Account No. 11243035650/1623124-10 from Transportation fund balance. BACKGROUND/ANALYSIS Per previous Council action, bids were solicited, received and opened on June 5, 2007, for the subject project. The Engineer's estimate was $57,072.00. Staff has reviewed all bids received and. found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the apparent low bidder meets the requirements of the bid documents. The 5`h Street and Fairway View Place A.C. Pavement Final Cap scope of work consists of 0.10' A.C. pavement final capping, adjustment of utilities to grade, electrical conduit installation including wiring, pull boxes, service pedestals, excavation and backfill and incidental signing and striping. The contract documents call for fourteen (14) working days to complete this construction. Respectfully submitted, Wil' m J. O'Neil City Engineer WJO:CH/CC:Is Attachments Blll SUMDIARY FOR BID.OPENING JUNE 5, 2007 APPARENT LOW BIDDER Sth Street and Fairwa ~ View Place AC Pavement Fiual Ca ENGINEER'S ESTIMATE Laird Construction, Inc. All American As halt UNIT BID UNIT UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT 1. 491 TON Asphalt Concrete $72.00 $35,352.00 $75.OU $36,825.00 $77.00 $37,807.00 2. 6 EA Adjust Manhole to Grade $300.00 $1,800.00 $500.00 $3,000.00 $275.00 $1,650.00 3. 14 EA Adjust Water Valve to Grade $180.00 $2,520.00 - $50.00 $700.00 $170.00 $2,380.00 4. 1 ~ LS Electrical lnslallalion $12,000.00 $12,000.00 $19,375.00 $19,375.00 $19,500.00 $19,500.00 5 1 LS Striping and Pavement Markings per Dwg. No. 1738-5, Sheets 10 and 11 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $3,460.00 $3,460A0 6 2 EA Install W3-1A Sign and Post, per City Sld. Dwg. No. 401-B $350.00 $700.00 $225.00 $450.00 $260.00 $520.00 7. 2 EA Install Wi-i and W13-1 (15) Sign and Post per City Std. Dwg. No. 401-B $600.00 $1,200.00 $275.00 $550.00 $320.00 $640.00 8. 1 LS Traffic Control $1,500.00 $1,500.00 $1,250.00 $1,250.00 $3,500.00 $3,500.00 TOTAL $57,072.00 $67,150.00 $69,457.00 Ul Page 1 BID SUMMARY FOR BID OPENING JUNE 5, 2007 Roadway Engineering & Palm Canyoa 5th Street and Fairwa View Place AC Pavement Final Ca Contracttn ,Inc. Hard & Har er, Inc. Contractors, Inc. UNIT BID UNIT UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT I 491 TON Asphalt Concrete $77.00 $37,807.00 $83-50 $40,998.50 $80.60 $39,574.60 2 6 EA Adjust Manhole to Grade $590.00 $3,540.00 $400.00 $2,400.00 $650.00 $3,900.00 3 14 EA Adjust Water Valve to Grade $58.00 $S 12.00 $100.00 $1,400.00 $50.00 $700A0 4. 1 LS Electrical lnslallation $25,000.00 $25,000.00 $21,604.50 $21,604.50 $24,820.00 $24,820.00 1 LS Striping and Pavement Markings per Dwg. No.1738-S, Sheets 10 and 11 $3,600.00 $3 600.00 $5 000.00 $5 000 00 $5 100 00 $5 100 00 5. , , , . , . , . 2 EA Install W3-1A Sign and Posl, per City Std. Dwg. No. 401-B $273.00 $546.00 $250.00 $500.00 $225.00 $450.00 6 2 EA Install W1-1 and W13-1 (15) Sign and Post per Cily Sld. Dwg. No. 401-B $336.00 $672.00 $300.00 $600.00 $275.00 $550.00 7. 8. 1 LS TrafliC Control $2,350.00 $2,350.00 $3,500.00 $3,500.00 $1,500.40 $1,500.40 TOTAL $74,327.00 $76,003.00 $76,595.00 Page 2 cn Blll SUMMARY FOR BID OPENING JUNE 5, 2007 Imperial Paving Ortiz Asphalt Paving, Sully-Miller 5th Street and Fairwa View Place AC Pavemeut Final Ca Com an , inc, Inc Contractin Com an UNIT BID UNIT UNIT NO QTY UNIT DFSCRIP'CION COST AMOUNT COST AMOUNT COST AMOUNT 1. 491 TON Asphalt Concrete $81.00 $39,771.00 $84.62 $41,548.42 $100.00 $49,100.00 ,~ 6 EA Adjust Manhole to Grade $520.00 $3,120.00 $525.43 $3,152.58 $600.00 $3,600.00 3 14 EA AdjUSl Water Valve to Grade $330.00 $4,620.00 $167.68 $2,347.52 $300.00 $4,200.00 4 1 LS Electrical Installation ~ $23,000.00 $23,000.00 $23,425.13 $23,425.13 $32,000.00 $32,000.00 1 LS Striping and Pavement Markings per Dwg. No. 1738-5, Sheets 10 and 11 $3,800.00 $3,800.00 $5 143.82 $5 143.82 $4 000.00 $4 000.00 5 , , , , 6 2 EA Install W3-1A Sign and Post, per City Std. Dwg. No. 401-B $475.00 $950.00 $223.61 $447.22 $225.00 $450.00 2 EA Install W1-1 and W13-1 (15) Sign and Posl per City Sld. Dwg. No. 401-B $535.00 $1,070.00 $279.33 $558.66 $275A0 $660.00 7. 1 LS T(a((iC Control $4,000.00 $4 000.00 $8 085.00 $8 088.00 $3 877.00 877.00 $3 $ , , , , , TOTAL $80,331.00 $84,711.35 $97,777.00 Page 3 O BID SUl\IbIARY FOR Illll OPENING JUNE 5, 2007 5th Street and Fairwa View Place AC Pavelnent Fiual Ca Gent Brothers R.J. Noble Com an UNIT BID UNIT UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST .AMOUNT COST AMOUNT 491 TON Asphalt Concrete ~ $92.00 $45,172.00 $89.00 $43,699.00 1. 6 EA Adjust Manhole to Grade $400.00 $2,400.00 $700.00 $4,200.00 2 14 EA Adjust Water Valve to Grade $25.00 $350.00 $50.00 $700.00 3 1 LS Electrical Installation $39,000.00 $39,000.00 $55,200.00 $55,200.00 4. 1 LS Striping and Pavement Madcings per Dwg. No. 1738-5, Sheets 10 and 11 $6,000.00 $6,000.00 $5,200.00 $5,200.00 5. 2 EA Install W3-tA Sign and Post, per Cify Sld. Dwg. No. 401-B $220.00 $440.00 $325.00 $650.00 6. 2 EA Install W1-1 and W13-1 (15) Sign and Post per City Sld. Dwg. No. 401-8 $275.00 $550.00 $x50.00 $900.00 7. 1 LS Traffc Control $10,000.00 $10,000.00 $9,200.00 $9,200.00 8. TOTAL $103,912.00 $119,749.00 'D Q) Page 4 VICINITY 1VIAP _, ,, CITY OF RANCHO CUCAMONGA 5TH ST. AND FAIRWAY VIEW PLACE (FROM 6TH ST. TO MILLIKEN AVE.) A.C. PAVEMENT FINAL CAP ~N N.T.3. l 1 ~ V V L v 1 ~..~ ~. P163 . . STAFF REPORT - ENGINEERING DEP_jRTbIENT RANCHO Date: June 20, 2007 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Jerry Dyer, Senior Civil Engineer ~''D Craig Cruz, Assistant Engineer DG Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $53,048.30 TO THE APPARENT LOW BIDDER, LASTING IMAGES LANDSCAPE, FOR THE BASE BID AND TWO ADDITIVE BIDS OF THEIR PROPOSAL, AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $5,304.83, FOR THE HERITAGE PARK AND WINDROWS PARK BASEBALL FIELD RENOVATIONS, TO BE FUNDED FROM PARK DEVELOPMENT FUNDS, ACCOUNT NO'S. 11203055650/1562120-0 AND 11203055650/1600120-0 RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of $53,048.30 to the apparent low bidder, Lasting Images Landscape, for the Base Bid and two Additive Bids of their proposal, and authorize the expenditure of a 10% contingency in the amount of $5,304.83, for the Heritage Park and Windrows Park Baseball Field Renovations, to be funded from Park Development funds, Account No's. 11203055650/1562120-0 and 11203055650/1600120-0. BACKGROUND/ANALYSIS Per previous Council action, bids were solicited, received and opened on June 5, 2007, for the subject project. The Engineer's estimate was $73,213.50. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the apparent low bidder meets the requirements of the bid documents. The two baseball fields at Heritage Park and the two baseball fields at Windrows Park are in need of renovation. The playing surface grade has deteriorated over the years and does not drain properly during periods of rainy weather. The fields are in need of being shut down for a short period, surveyed, re-graded and re-sodded at the infield and infield/outfield interface. The renovation period has been coordinated with the Community Services Staff. Staff has determined that the project is Categorically Exempt per CEQA guidelines. The contract documents call for thirty (30) working days to complete this construction. Respectfully submitted, ~~vWV~ Wit(iam J. O'Neil City Engineer WJO:JD/CCis Attachments P164 BID SUMMARI' FOR BID OPENING JUNE 5, 2007 APPARENT LOW B/DDER Herita a Park and Windrows Park Baseball Field Renovations ENGINEER'S COST ESTIMATE Lasting Images Landeca a Me a wa Ente rises DO 7 n0 QTY UNIT DESCRD'T'ION COBT AbiO~T C ' AMOSINT COST AL40DNT Base Bid Heritage Park Baseball Fields 1. 1 LS IrrigationWork(removeandreinstalq-WesterlyField $lsoo.oo $lsoo.oo $750.00 1 $7so.oo $3soo.oD $3soo.Do 2. 5,070 SF Turf Removal-Westedy Field - $0.75 1 $a,7szso $oss $z,7ssso $0.601 $3,OOfi.00 3. 77,520 SF BnCk DUS[Grading-Westedy Field $0.55 1 $fi,336.00 $0.23 1 $2,649.60 $0.2D1 $2,304.00 4. 5,060 SF New Grass (sod) -Westerly Field $0.651 $3,289.00 $0.95 1 $4,807.00 $0.801 $4,048.00 5. 36 CY New Brick Dust- Westerly Field $as.oD $3,060.00 $6z.ao $2,za6.ao $lDa.oo $3,7aa.oo 6. 1 LS IrrigationWOrk(removeandreinstall)-EasferlyField $lsoo.oo $lsoo.oo $7so.oo $7so.oo $3.00.00 $3soo.oo 7. 8,110 SF Turf Removal-Easterly Field $o.7s $fi,oazso $oss $a,a6osD $oso $a,afifi.oo 8. 27,710 SF BdckDustGrading-EastedyField $oss $u,9aoso $0.23 1 $a,99a.3o $0.201 $a,3az.oo 9. 7,970 SF New Grass (sod)-Easterly Field $x651 $s,laoso $oss $7snso $o.aol $6,376.00 10. 67 CY New Brick Dust-Easterly Fiefd $as.oo $5,695.00 $62.a0 $a, 160.90 $104.001 $6,968.00 Base Bid Total $48,341.00 $36,164.60 $42,654.00 Additive Sid No. 1 Windrows Park Westerly Baseball Field 1. 1 LS IrrigationWOrk(removeandreinstall) $l,zoo.ool sl,zoo.oo $750.00 1 $7.0.00 $]o,ooD.oo $]0,000.00 2. 2,750 SF Turf Removal $0.751 $2,062.50 $0.55 1 $1,51250 $1.201 $3,300.00 3. 8,730 SF BdCk Dust Grading $0.551 $4,801.50 $0.23 1 $2,007.90 $0.301 $2,619.00 4. 3,130 SF New Grass (sod) $0.651 $2,034.50 $0.951 $2,973.50 $1.50 $4,695.00 5. 27 CY New BfiCk DUSI $85.001 $2,295.00 $62.401 $1,684.80 $120.001 $3,240.00 Additive Bid N0. 1 Total $12,393.50 $8,928.70 $23,854.00 Additive Bid No.2 1 Windrows Park Eastedy Baseball Field 1 1 t. 1 LS ImigationWork(removeandreinstalq $1,200.001 $1,200.00 $750.001 $750.00 $]o,ooo.oo $lo,ooo.Do 2. 2,710 SF TUd.RemOVa $0.751 $2,032.50 $0.551 $1,490.50 $1.201 $3,252.00 3. 8,940 SF Brick DUSI Grading $0.55 $4,917.00 $0.23 $2,OSfi.20 $0.301 $2,682.00 4. 3,130 SF New Grass (sod) $0.651 $2,034.50 $0.951 $2,973.50 $1.501 $4,695.00 5. 27 CY New Bnck Dusl $85.001 $2,295.00 $62.401 $1,684.80 $120.001 $3,240.00 AddlfiVe Bld N0.2 Total 1 $12,479.00 1 58.955.00 1 $23,869.00 Total Bid wl All Alternates $73,213.50 553,048.30 $90,377.00 Page 1 P165 BID SUMMAR]' FOR BID OPENING JUNE 5, 2007 lierita a Park and Windrows Park Baseball Field Renoaations America West Landsca e, Iac. Athletic Field S ecialists, Inc. Graad Pecirc Contractors Iac. I IIO T RO QTY UNIT DEBCRn'TION CO6T AMOVNT O$T AMODRT C AASOVNT Base Bid Heritage Park Baseball Fields 1. 1 is Irrigation Work (remove and reinstalQ -Westerly Field $a,o76.a1 ~ $a,07fi.31 $s,ooo.oo $s,ooo.oo $zsoo.oo $zsoo.oo 2. 5,010 SF Tur(Remova-Westerly Field $0.63 1 $3,156.30 $0.30 1 $1,503.00 $0.75 1 $3,757.50 3. 11,520 SF Brick Dust Grading-Westerly Field ~ $o.ls l $1,728.00 $0.30 1 $3,456.00 $0.25 1 $2,880.00 4. 5,060 SF New brass (sod)-Westerly Field $0.96 1 $x,857.60 $2.00 1 $10,120.00 $1.301 $fi,578.00 5. 36 CY New Brick DUST-WeStedy Field $308.80 1 $3,916.80 $3fi.00 $1,296.00 . $165.OO $5,940.00 6. 1 ]s IrrigationWork(removeandrainstall)-EasterlyField $x,621.71 1 $a,6zl.n $s,ooo.oo $s,ooo.oo $zsoo.oo $2soo.oo 7. 8,110 SF Turf Removal-Easterly Field $0.53 1 $4,298.30 $0.301 $2,433.00 $0.751 $6,082.50 e. z1,71o SF Brick Dust Grading-Easterly Field $0.21 ) $as59.lo SO.ao l $fi,513.00 $0.251 $5,427.50 9. 7,970 SF New Grass (sod)-Easterly Field $0.921 $7,332.40 $2.001 $15,940.00 $1.301 $10,361.00 10. 67 cY New Brick Dust-Easterly Field $106.89 1 $7,295.fi3 $36.001 $2,x12.00 $165.001 $11,055.00 Base Bid Total $45,842.15 $53,673.00 $57,081.50 AdditiveBid No. 7 Windrows Park Westerly Baseball Field 1 1. l is Irrigation Work (remove and reinstall) $3,985.601 $a,9as6o $s,ooo.ool $s,o0o.00 $zsoo.ool $zsoo.oo 2. 2,7so sF Turf Removal $os6 $lsao.oo $0.301 $$zs.oo $0.751 $2,o6zso 3. 8,730 SF Brick Dusl Grading $0.271 $2,357.10 $0.301 $2,619.00 $0.251 $2,182.50 4. 3,130 SF NOW Gra$$ (e0d) $1.04 $3,255.20 $2.001 $6,260.00 $1.301 $x,069.00 $. 27 CY New Brick Dust $108.851 $2,938.95 $36.001 $972.00 $160.00 $4,320.00 Additive Bid No.l Total 1 $1a,076.as $15,676.00 1 $15, 13a.oo Additive Bid No. 2 1 WindraWS Park Easterly Baseball Field 1. 1 ]s IrrigalionWOrk(removeandreinstall) $3,985.601 $3,985.60 $s,ooo.oo $s,ooo.oo $2soo.oo $2soo.oo 2. 2,710 SF Turf Removal $0.56 $1,517.60 $0.301 $813.00 $0.751 $2,032.50 3. 8,940 8F Bfiok DV$t Gradlog $0.271 $2,413.80 $0.30 $2,682.00 $0.251 $2,235.00 4. 3,130 8F New Grass (sod) $1.041 $3,255.20 $2.001 $6,260.00 $1.301 $4,069.00 5. 27 CY New Brick Dust 5108.851 $2,938.95 $3fi.00 $972.00 $160.001 $4,320.00 Additive Bid No.27otal 1 $la,u1.15 $]s,727.00 $15,156so 1 Total Bid wl All Alternates $74,030.15 $85,076.00 ~ $87,372.00 Page 2 P1 RFi BID SUMMARY FOR BID OPENING JUNE 5, 2007 Herita a Park and Windrows Park Baseball Field Renovations Cedar Development Cor oration Tropical Creations, lac. Belaire-West Landsca e, Inc. U09T NO QTY VfnT DESCRIPTION COST AMOUNT CO6T AMOUNT C AMOUNT Base Bid 1 Heritage Park Baseball Fields 1. 1 1s IrrigationWork(removeandreinsfall)-WestedyField $2soo.oo $2sco.oo $asso.oo l $asso.oo $zsOO.oD 1 $2soo.oo 2. solo sF Tud Removal-Westerly field $oso $zsos.oo $oss l $2,7ssso $l.oo l $s,mD.Do 3. 11,520 SF Brick Dust Grading - Westery Field $0.75 1 $8,640.00 $0.30 1 $3,456.00 $0.20 1 $2,309.00 4. 5,060 SF New Grass (sod) -Westerly Field $1.10 1 $5,566.00 $1.40 1 $7,084.00 $1.001 $5,060.00 s. a6 cY New Brick Dust-Westerly Field $70.00 1 $2szo.oo $lso.oo $s,aoo.oo $300.00 1 $losoD.oo 6. 1 is IrrigationWork(removeantlreinstalq-EasterlyField $3,650.00 $3,6so.oo $asso.oo $asso.DO $zsco.DO $2soo.oo 7. s,no sF Tud Removal-Easterly Field $oso $a,oss.oo $oss $a,46oso $l.oo $s,uo.oo a. 21,710 sF Brick Dust Grading -Easterly Field $0.75 1 $16,2azso $0.30 $6,513.00 $o.zo $a,3a2.oo 9. 7,970 SF New Grass (sOd)-Easterly Field $L10 $8,767.00 $1.401 $11,158.00 $1.001 $7,970.00 lo. 67 cv New Brick Dust-Easterly Field $7D.oo $9,690.00 $lso.DO $lo,oso.oD $300.001 $2D,1oo.00 Base Bid Total 1 $59,175.50 $59,977.00 $68,696.00 Additive Bid No. 1 Windrows Park Westerly Baseball Field 1. 1 LS IrflgatlOn Work (remove and reinstall) $1,250.001 $1,250.00 $3,350.001 $3,350.00 $12,500.001 $12,500.00 2. z,7so sF Turf Removal $oso $1,375.00 $oss $1s12so $1.001 $2,7so.oo 3. 8,730 SF Brick DUSt Grading $0.851 $7,920.50 $0.301 $2,619.00 $0.20 1 $1,796.00 4. 3,130 SF New Grass (sod) $1.101 $3,443.OD $1.40 $9,382.00 $1.00 1 $3,130.00 5. 27 CY New Brick Dust $70.00 $1,890.00 $150.001 $4,050.00 $300.001 $8,100.00 Additive Bid No. 1 Total $15,378.50 $15,913.50 $28,226.00 Additive Bid No. 2 Windrows Park Easterly Baseball Field 1. 1 1s Inigation Work (remove and reinstall) $1,250.001 $l,zso.oo $3,350.001 $3,350.00 $12,500.001 $72,500.00 2. 2,710 sF Turf Removal $DSO $1,355.00 $0551 $1,99050 $1.001 $2,710.00 3. 8,940 $F BnCk DOSI Grading $0.851 $7,599.00 $0.301 $2,682.00 $0.201 $1,788.00 4. 3,130 SF NOW Grass (SOd) $1.iD $3,943.00 $1.401 $4,362.00 $1.OD1 $3,130.00 s. 27 cY New Brick Dust $7o.oD sls9D.oo $lsD.oo $9,050.00 $300.001 $s,loo.oD Additive Bid No.2 Total $15537.00 $15,95950 $2e,zza.oo Total Bid Wf All Alternates $90,091.00 $91,845.00 $125,150.00 Page 3 O1 C7 BID SUMMARY FOR BID OPENING JUNE 5, 2007 Herita a Park and Windrows Park Baseball Field Renovations S. Parker En Ineedn ,Inc. ~ ~v, NO QTY L7NST DESCaiPTIOP COST AMOUNT COST AMOUNT COST AMOVNT Base Bid _ 1 Heritage Park Baseball Fields t. 1 is Irrigation Work (remove and reinstall) -Westerly "rield $s,ooo.oo $s,ooo.oo 2. solo sF Tud Removal-Westerly Field $l.oo $s,olo.oo 3. uszo sF Brick DustGreding-WestedyField $oso $s,76o.ao 4. 5,060 sF New Grass (sod) -Westerly Field $t.2o $6,072.00 s. 36 cY New Brick Dust-Westerly Field $tso.oo $5,400.00 6. 1 is Irrigation Work (remove antl reinstall) -Easterly Field $6,000.001 $6,000.00 I 1 7. e,tlo sF Turf Removal-Easterly Field $LOO $a,l to.oo s. z1,7to sa Brick Dust Grading-EastedyField $0501 $10,455.00 1 9. 7,970 sF New Grass (sod)-Easterly Field $1.201 $9564.00 lo. 67 cY New Brick Dust-Easterly Field $iso.oo $10,050.00 Base Bid Total $71,azl.oo 1 Addltive Bid No. 1 W ndrows Park Westerly Baseball Field 1 1~. 1 is Irrigation Work (remove and reinstall) $3,000.001 $3,000.00 1 2. 2,750 sF Turf Removal $i.oo $2,750.00 3. 8,730 SF Brick Dust Grading $0.501 $4,365.00 a. 3,130 SF NSW Grase (e0d) $1.201 $3,756.00 s. 27 CY New Brick Dust $150.001 $4,050.00 Additive Bid No. i Tatal $n,92 i.oo Addltive Bid No. 2 Windrows Park Easterly Baseball Field I. 1 is Imgalion Work (remove and reinstall) $5,000.001 $e,ooo.o0 1 2. 2,710 sF Tud Removal $i.oo $z,n0.0o 1 3. 8,940 sF Brick Dust Grading $0.501 $4,470.00 1 1 4. 3,130 SF NEW Grass(e0d) $1.201 $3,756.00 1 s. 27 cv New Brick Dust $iso.oo $4,050.00 1 Additive Bid No. 2 Total $22,9&6.00 Total Bid wl All Alternates $112,724.00 Page 4 168 P~OJ ECT LOCATION CITY OF RANCHO CUCAMONGA HERTfAGE PARK AND IIIIdDRO1fS PARK BASEBALL FIELD RENOVATIONS VICINITY MAP P169 STAFF REPORT - ENGINEERING DEPARTMENT RANCHO Date: June 20, 2007 CUCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer Subject: APPROVAL TO AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH POUK & STEINLE, INC FOR OPERATION AND MAINTENANCE OF THE VICTORIA ARBORS SUBSTATION AND.THE MUNICIPAL UTILITIES ELECTRICAL DISTRIBUTION SYSTEM WITHIN THE RANCHO CUCAMONGA MUNICIPAL UTILITY SERVICE AREA TO BE FUNDED FROM 17053035309 MUNICIPAL UTILITY FUND RECOMMENDATION: It is recommended the City Council authorize the authorize the execution of a Professional Services Agreement with Pouk &Steinle, Inc for operation and maintenance of the Victoria Arbors Substation and the municipal utilities electrical distribution system within the Rancho Cucamonga Municipal Utility service area to be funded from 17053035309 Municipal Utility Fund BACKGROUND/ANALYSIS: On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a municipally owned utility for the purpose of providing various utility services to the Victoria Arbors Master Plan Area. A critical element of the City's plans to serve this area was the construction of an electrical distribution system to relay energy from the City's substation and interconnection with Southern California Edison's transmission system, located at the southeast corner of Rochester Avenue and Stadium Parkway, to the Victoria Arbors Master Plan area. The City's electrical distribution has been completed and is currently supply energy to the Victoria Garden Regional Shopping Center. With the electrical distribution currently providing energy to the Victoria Arbors Master plan Area; Staff identified specialized operation and maintenance services that will be required to provide service to municipal utility service area and solicited a proposal from Pouk & Steinle, Inc., the current operation and maintenance contractor, and electrical contractor P170 APPROVAL TO AUTHORIZE THE E~iECUTION OF A PROFESSIONAL SERVICES PAGE 2 AGREEMENT WITH POUK & STEINLE, INC FOR OPERATION AND MAINTENANCE OF THE VICTORIA ARBORS SUBSTATION AND THE MUNICIPAL UTILITIES ELECTRICAL DISTRIBUTION SYSTEM WITHIN THE RANCHO CUCAMONGA MUNICIP JUNE 20, 2007 responsible for the construction of the municipal utility distribution system, for such services. The services identified in these proposals represent an expanded scope of work associated with the design services previously rendered. As the electrical contractor of the distribution system, Pouk &Steinle, Inc. is uniquely qualified to provide operation and maintenance services to the municipal utility services area. It is recommended the City Council authorize the authorize the execution of a Professional Services Agreement with Pouk &Steinle, Inc for operation and maintenance of the Victoria Arbors Substation and the municipal utilities electrical distribution system within the Rancho Cucamonga Municipal Utility service area to be funded from 17053035309 Municipal Utility Fund. Respectfully Submitted, ~~Gc~ William J. O'Neil City Engineer WJO:MT ~ ~; ~ \t f~ r'~. ci O 0 0 0 A M Staff Report DATE: June 20, 2007 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: William J. O'Neil, City Engineer BY: Karen McGuire-Emery, Senior Park Planner SUBJECT: APPROVE AND EXECUTE THE CONTRACT FOR THE PROCUREMENT AND INSTALLATION OF PLAY EQUIPMENT FOR THE RED HILL NORTH TOT LOT; AND AUTHORIZE THE EXPENDITURE OF $152,966.46 PLUS 10% CONTINGENCY FROM ACCOUNT NUMBER 1120305-5650/1059120-0 RECOMMENDATION: It is recommended that the City Council approve and execute the Professional Services Agreement with Landscape Structures, Inc. in the amount of $152,966.46 plus 10% contingency ($7,648) for the procurement and installation of City standard play equipment at Red Hill North Tot Lot to be funded from account number 1120305- 5650/1059120-0. BACKGROUND/ANALYSIS: Red Hill Park was originally constructed in 1987. In 2000, the Tot Lot at the south end of o the park was renovated and replaced with ADA and CPSC compliant play equipment. Since that time, the north portion of the park has been modified to incorporate ADA compliant walkways to allow access to the north Tot Lot. This agreement will provide for the procurement and installation of City standard play equipment that is ADA and CPSC compliant, as well as, rubberized surfacing to allow access to all points of the play area. Respectfully submitted, '-`~ L Wil}~am J. 'Neil CiCy Engineer P171 P172 STAFF REPORT y - ENGINEERING DEPARTMENT RANCHO Date: June 20, 2007 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Tasha Hunter, Engineering Technician Subject: APPROVAL OF IMPROVEMENT AGREEMENT EXTENSION FOR TRACT 16776, LOCATED ON THE NORTH SIDE OF BASE LINE ROAD, APPROXIMATELY 1,200 FEET EAST OF ETIWANDA AVENUE, SUBMITTED BY VAN DAELE COMMUNITIES, LLC RECOMMENDATION It is recommended that City Council adopt the attached resolution accepting the subject agreement extension and security and authorizing the Mayor and City Clerk to sign said agreement. BACKGROUND/ANALYSIS Improvement Agreement and hmprovement Security to guarantee the construction of the public improvements for Tract 16776 were approved by the City Council on June 21, 2006, in the following amounts: Faithful Performance Bond: $ 1,675,400.00 Labor and Material Bond: $ 837,700.00 The offsite improvements as of this date are about 90% complete. The developer, Van Daele Communities, LLC, is requesting approval of a 12-month extension on said improvement agreement. Copies of the Improvement Agreement Extension are available in the City Clerk's office. Respectfully su'b/mittQed, i~ ~ vl William J. O'Neil City Engineer WJO:TCH alv P173 ~~~~ I~~AELE - DE~LOPMENT COIZPORATIOl~T May 24, 2007 City of Rancho Cucamonga Engineering Division 10500 Civic Center Drive Rancho Cucamonga, CA 91729-0807 RE: IMPROVEMENT AGREEMENT EXTENSION -TRACT 16776 TO WHOM IT MAY CONCERN: Please allow this letter to serve as a written request for extension of time in which to complete the improvements for the above referenced project. Van Daele at this time has completed approximately 90% of all offsite improvements as of this date. We are anticipating completion of all offsite improvements in early Fall, 2007. Thank you for your consideration in this matter and should you have any questions, please feel free to contact this office. Best regards, VAN DAELE DEVELOPMENT CORPORATION PATRICK J. VAN DAELE CEO/President 2900 Adams Street • Suite C-25 Phone: (951) 354-2121 Riverside, California 92504-4375 FAX: (951) 354-2996 P174. VICINITY MAP NOT TO SCALE a ~ . ~, °. ~ Vista St ,fir >. HargeUtv~a~~ s K_almla SS 9~ Plnon t I~ ' I ,fit ~ ia~ los Cedrg~~Ave - i ~ $.:%t i'~ ~ In _. i . 5~,. ~<, Grape PI _..... __ .. _ 5~~ ,r~erC _ .. :~..... _. . 'y qK ; ~r --I lG~a~orp~ejlCi ._ ....---~~ -~ ----- - ~ -' ~CaWeyGeak ql L ~ ~~• ~ ~.~Barplerc~~yt Jesa° ~t I ' ; ~ Rbu~RlVer~ . Y% ~' IFF {It Redvood r v ~~ .,~ 1~' ~Il . _-~S`addledA a St ~ 4 _ ` ~_9 ~)Ftl~Ichie or i ~ !TRI~o77(~ _I,. ~ Wl~id(Grdve qr _ ~ S !,I, ~l Paningmn Sl i .~ !8 A$3 x d 11111 -~ : ~• i _~_,.. rr ~ 8u tde PI (' gta~d{I I Alosalc Or ~__ _ 1 __. ~ / ,, g~ m ~-_' ~y~ti.~~'il~~~ ~., . ."d1 ~ ` B lholaw l]r'j' ~ < is 'tee _ IT ~ 9" '~ ~~CAg{ ,~ } N !~`-' n ~ I ~~ a ~- .. - 2 - ~~" _. ,.- i d S G rysbur '0rr 'Gir ~ '-- .. L I ~S. -*- I c ,Chore St ~=~ ~j I~ `~ . ° '~Q ~ 0kasap lINa4SS _b n ' ~~;,~ `Boe .:.. '.tn ~ -:~r'... .I m L°Me VaA4y 9r { .i~ Clc~ Cr-__. q3~9. i - __ GabayrCl -_._ ~rn=~:._. - ~ °Cr l7 r ~ ~", r i 5.~r(aneD Ct i~ >~ ° I ~I ~ cr ~hu~ ~CI.. m (~ .. ) € ClmetL'l tesl~n9~ -'--1-- ,'%I~~`•?1~ t`~ ~. ..^' r r. ..._ .__~ City of Rancho Cucamonga ENGINEERING DIVISION Item: Tract No. 16776 Title: VICINITY MAP EXHIBIT: 1 P175 RESOLUTION NO. a ~J~ ~~~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 16776 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has for its consideratiori an Improvement Agreement Extension executed on June 20, 2007, by Van Daele Communities, LLC, as developer, for the improvement of public right-of--way adjacent to the real property specifically described therein, and generally located on the north side of Base Line Road, approximately 1,200 feet east of Etiwanda Avenue; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said Tract 16776; and WHEREAS, said Improvement Agreement Extension is secured and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement Extension. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that said Improvement Agreement Extension and said Improvement Security be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement Extension on behalf of the City of Rancho Cucamonga, and the City Clerk to attest thereto. ~-Ff P176 STAFF REPORT ENGINEERING DEPARTD-PENT Date: June 20, 2007 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Tasha Hunter, Engineering Technician RANCHO CUCAMONGA Subject: APPROVAL OF IMPROVEMENT AGREEMENT EXTENSION FOR PARCEL MAP 16981, LOCATED 100 FEET SOUTH OF WILSON AVENUE BETWEEN HELLMAN AVENUE AND COUSINS PLACE, SUBMITTED BY STEVEN SPIES AND PETER & LINDA BRYAN RECOMMENDATION It is recommended that City Council adopt the attached resolution accepting the subject agreement extension and security and authorizing the Mayor and City Clerk to sign said agreement. BACKGROUND/ANALYSIS Improvement Agreement and Improvement Security to guarantee the construction of the public improvements for Parcel Map 16981 were approved by the City Council on May 17, 2006, in the following amounts: Faithful Performance Bond: $ 62,600.00 Labor and Material Bond: $ 31,300.00 Monumentation Cash Deposit $ 2,600.00 Due to long delays in the plan check processes from Southern California Edison and Verizon, the required street improvements have not been completed. The developer, Steven Spies and Peter & Linda Bryan, is requesting approval of a 12-month extension on said improvement agreement. Copies of the Improvement Agreement Extension are available in the City Clerk's ofFce. Respectfully submitted, vl/~'v~l Wil fam J. O'Neil City Engineer WJO:TCHah~ P177 Tasha Hunter, Engineering Technician City of Rancho Cucamonga 10500 Civic Center Rancho Cucamonga, CA 91730 May 29, 2007 RE: Parcel Map 16981 Deaz Tasha; We aze requesting an extension of the original Improvement Agreement. This request is necessary due to long delays in the plan check processes from Southern California Edison and Verizon. Thank you so much for your attention to this matter. Steven A. Spies Linda and Peter Bryan 1721 N. Vallejo Way Upland, CA 91784 P178 CITY OF RANCHO CUCAMONGA a ~ I WILSON I AV. z o JoB U ~~ ~ ~ > Q Z Q ~ a W 2 BANYAN IST. N ITEM: ~~~~ >6~L TITLE: ~/C//~//T~ ENGINEERING lliVISION P179 RESOLUTION NO. ~ ~ ~ ~~"~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR PARCEL MAP 16981 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has for.its consideration an Improvement Agreement Extension executed on June 20, 2007, by Steven Spies and Peter & Linda Bryan; as developer, for the improvement of public right- of-way adjacent to the real property specifically described therein, and generally located 100 feet south of Wilson Avenue between Hellman Avenue and Cousins Place; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said Parcel Map 16981; and WHEREAS, said Improvement Agreement Extension is secured and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement Extension. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that said Improvement Agreement Extension and said Improvement Security be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement Extension on behalf of the City of Rancho Cucamonga, and the City Clerk to attest thereto. P180 STAFF REPORT - ENGINEERING DEP~IRTMENT RANCHO Date: June 20, 2007 CUCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Tasha Hunter, Engineering Technician Subject: APPROVAL OF IMPROVEMENT AGREEMENT EXTENSION FOR PARCEL MAP 17318, LOCATED AT THE NORTHEAST CORNER OF 4TH STREET AND UTICA AVENUE, SUBMITTED BY INVESTMENT DEVELOPMENT SERVICES, INC. It is recommended that City Council adopt the attached resolution accepting the subject agreement extension and security and authorizing the Mayor and City Clerk to sign said agreement. BACKGROUND/ANALYSIS Improvement Agreement and Improvement Security to guarantee the construction of the public improvements for Parcel Map 17318 were approved by the City Council on June 7, 2006, in the following amounts: Faithful Performance Bond: $ 717,100.00 Labor and Material Bond: $ 717,100.00 Monumentation Cash Deposit $ 2,800.00 Needing to coordinate with neighboring owners and utility companies has delayed the completion of the offsite improvements. The developer, Investment Development Services, Inc., is requesting approval of a 12-month extension on said improvement agreement. Copies of the Improvement Agreement Extension are available in the City Clerk's office. Respectfully submitted, ~~ Wi yam J. O'Neil City Engineer WJO:TCH:tIv P181 CI'T'Y ®F' IZANC~I® CIICAIVI®NGA ENGI]VEERING DIMS-ON P182 ~ u L~--- IDS REAL ESTATE G R O U P June 4, 2007 Ms. Tasha Hunter City of Rancho Cucamonga l 0500 Civic Center Drive Rancho Cucamonga, California 91729 RE: Improvement Agreement Extension for PARCEL MAP ] 7318 Empire Corporate Plaza Dear Tasha: Via FedEx Enclosed are three signed and notarized copies of the Improvement Agreement Extension for the above referenced Parcel Map. An extension to complete the improvements is requested as the schedule has been extended to allow for the coordination with neighboring owners and utility companies. Construction of the offsite improvements are underway and are scheduled to be completed by the end of August. Thank you for your consideration in extending the Improvement Agreement an additional twelve months. Should you have any questions, please call. Sincerely, G r trick udy Manager DOC/PF060407 515 S. Figueroa Street, 16th Floor, Los Angeles, California 90071-3337 T 213.362.9300 / F 213.627.9937 / W www.idsrealestate.com P183 RESOLUTION NO. % }~ .~ /~~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR PARCEL MAP 17318 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has for its consideration an Improvement Agreement Extension executed on June 20, 2007, by Investment Development Services, Inc., as developer, for the improvement of public right- of-way adjacent to the real property specifically described therein, and generally located at the northeast corner of 4th Street and Utica Avenue; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said Parcel Map 17318; and WHEREAS, said Improvement Agreement Extension is secured and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement Extension. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that said Improvement Agreement Extension and said Improvement Security be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement Extension on behalf of the City of Rancho Cucamonga, and the City Clerk to attest thereto. P184 t STAFF REPORT J E[~'GIN EERI\~G DEP_~RTbIEi~'T Date: June 20, 2007 RANCHO C,,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Tasha Hunter, Engineering Technician Subject: APPROVAL OF ID4PROVEMENT AGREEMENT EXTENSION FOR PARCEL MAP 17609, LOCATED ON THE SOUTH EAST CORNER OF CHURCH STREET AND VICTORIA GARDENS LANE, SUBMITTED BY BASS PRO OUTDOOR WORLD, LLC RECOMMENDATION It is recommended that City Council adopt the attached resolution accepting the subject agreement extension and security and authorizing the Mayor and City Clerk to sign said agreement. BACKGROUND/ANALYSIS Improvement Agreement and Improvement Security to guarantee the construction of the public improvements for Parcel Map 17609 were approved by the City Council on May 17, 2006, in the following amounts: Faithful Performance Bond: $ 55,]00.00 Labor and Material Bond: $ 55,]00.00 Due to the unique complexity of this project the development and construction process has extended beyond the initial schedule. The developer, Bass Pro Outdoor World, LLC, is requesting approval of a 12-month extension on said improvement agreement. Copies of the Improvement Agreement Extension are available in the City Clerk's office. Respectfully s/ubQm~itte~d, ~(~l/ v ` Wi iam J. O'Neil City Engineer WJO:TCHaIv P185 May 29, 2007 Ms. Tasha Hunter Engineering, tech. The City of Rancho Cucamonga P.O. Box 807 Rancho Cucamonga, CA 91729-0807 Dear Ms. Hunter: Bass Pro Shops respectfully request the Extension of the Improvement Agreement Extension for Parcel Map 17609. We are striving to develop a very unique store for your community and our development and construction process has extended beyond our initial schedule. Enclosed find in triplicate the signed and notarized Improvement Agreement Extension for Parcel Map 17609. If you should have any questions, please feel free to give me a call. Sincerely, BASS PRO SHOPS l C , .~~-vt Toni M. Miller Vice President and Chief Financial Officer TMM/slf v __~ Q _ ~ W ~ ~~~ i ~ni e ' rucaa r r~iu m w.sie O ~~ I )I . ~( NORTH NIAINSTAEET --~ aurD m ~°` ° I rucn. wr w~oM vASe ram f O U wra rAZa. M PNiCD. MLr w.aieH rHA MAHf j I \r I IMi1 p -~~ l / r i . ~, ~ ~_.~ \_ >-~ . ', „',-- . ~i~gT VACANT LAND PARCELI 20.00 ACRE3 16,80 ACRES NET 0 z o sa ioo zoo ~ ~ - 1 INCH 200 FT. PROPOSED PARLEL/ RILMT - Of - WAY / ~ iRKT BOUNDARY ~~ 1fR~aR~] FOFi / y~ wN ~ LLC, ACALIIaRN1A LIMITLO LIABR.m[ Mr4e /~P ie vc4 Ll.c,ACAL~YOMUTAMRLD LIABRJTYC MrANY, A`f~/y AS TFAANT! Ix COMMON CN rMUfrcm BCVaorMVSr Tnaxor[srucr. sut7T IM Los Ancary cAfwu rx:OUl mmM 3 Pfi~AfiFD RY1 O m - .~~ •u •vn ua~ur~ uwuu SUBTPM T: 609 e`®_TENTATIVE PARCEL MAP No 17~ ~09~ ~~~Y ®~~® ~~~~~r~6 Cf1Y OF RANCHO CUCAMON(AA, COUNTY OF SAN BERNARDINO STATE OF CALIFG ~NIAI k~~6616~EXHd311S~PARCEl02.drg f0/]I~iS ~ ~YYI ~'7 r 0~ ~~ P187 RESOLUTION NO. D7~ ls~ A RESOLUTION OF THE CITI' COUNCIL OF THE CITY OF RANCHO CUCAb4ONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEAIEN'T ENTENSION AND IMPROVEMENT SECURITY FOR PARCEL MAP 17609 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has for its consideration an Improvement Agreement Extension executed on June 20, 2007, by Bass Pro Outdoor World, LLC, as developer, for the improvement of public right-of--way adjacent to the real property specifically described therein, and generally located on the south east corner of Church Street and Victoria Gardens Lane; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said Parcel Map 17609; and WHEREAS, said Improvement Agreement Extension is secured and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement Extension. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that said Improvement Agreement Extension and said Improvement Security be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement Extension on behalf of the City of Rancho Cucamonga, and the City Clerk to attest thereto. ~_.i P188 STAFF REPORT ENGINEERING DEPARTMENT Date: June 20, 2007 RANCHO CUCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Tasha Hunter, Engineering Technician Subject: ACCEPT IMPROVEMENTS AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS FOR PARCEL MAP 15716-1 LOCATED SOUTH OF BASE LINE ROAD, WEST OF ETIWANDA AVENUE, NORTH OF FOOTHILL BOULEVARD AND EAST OF DAY CREEK CHANNEL, SUBMITTED' BY VICTORIA GARDENS MALL, LLC The required improvements for Parcel Map 15716-1 have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements and authorize the City Engineer to file a Notice of Completion. BACKGROUND/ANALYSIS As a condition of approval of completion of Parcel Map 15716-1, located south of Base Line Road, west of Etiwanda Avenue, north of Foothill Boulevard and east of Day Creek Channel, the applicant was required to complete improvements. The improvements have been completed. Respectfully submitted, (~G~` William J. O'Neil City Engineer WJO:TCHaly Attachment(s) P189 Foothill Boulevard S~~~Ec7 sire area is comprised of approximately: NORTH 1" _ CITY OF RANCHO CUCAMONGA ENGINEERING DIVISION ITEM: TITLE: ~ /~ 7~~'~ EXHIBIT: ~//L//~//~ ~~}Q P190 RESOLUTION NO. ~~~ fS' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR PARCEL MAP 15716-1 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for Parcel Map 15716-1 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. P191 STAFF REPORT ENGINEERING DEP ARTiv'fENT Date: June 20, 2007 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Tasha Hunter, Engineering Technician RANCHO C,UCAMONGA Subject: ACCEPT IMPROVEMENTS AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS FOR PARCEL MAP 15716-2 LOCATED ON THE NORTHEAST CORNER OF FOOTHILL BOULEVARD AND DAY CREEK BOULEVARD, SUBMITTED BY VICTORIA GARDENS, LLC RECOMMENDATION The required improvements for Parcel Map 15716-2 have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements and authorize the City Engineer to file a Notice of Completion. BACKGROUND/ANALYSIS As a condition of approval of completion of Parcel Map 15716-2, located on the northeast corner of Foothill Boulevard and Day Creek Boulevard, the applicant was required to complete improvements. The improvements have been completed. Respectfully sub~Qmitt~ed, <~~~~,- " William J. O'Neil City Engineer WJO:TCH:tIv P193 VICINITY MAP :T ~c f * CITY MALL CITY OF RANCHO CUCAMONGA ~M ~~~r~ P194 RESOLUTION NO. ~~--/5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR PARCEL MAP 15716-2 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for Parcel Map 15716-2 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. i~_, P195 STAFF REPORT ENGINEERING DEPARTMENT Date: June 20, 2007 RANCHO CUCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Tasha Hunter, Engineering Technician Subject: ACCEPT IMPROVEMENTS, RETAIN THE FAITHFUL PERFORMANCE BONDS IN LIEU OF A MAINTENANCE BOND AND FILE A NOTICE OF COMPLETIONS FOR IMPROVEMENTS FOR TRACTS 16301 & 16445, LOCATED NORTH OF CHURCH STREET AND WEST OF ETIWANDA AVENUE, SUBMITTED BY CENTEX HOMES The required improvements for Centex Homes have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion and authorize the City Clerk to retain the Faithful Performance Bonds in lieu of a Maintenance Bonds. BACKGROUND/ANALYSIS As a condition of approval of completion of Centex Homes, located north of Church Street and west of Etiwanda Avenue, the applicant was required to complete street improvements. The improvements have been completed and it is recommended that the City Council retain the existing Faithful Performance Bonds in lieu of a Maintenance Bonds. Res ectfully//submitted, ~~1~ William J. O'Neil City Engineer WJO:TCH:tIv TRACT 16373 TRACT 16323 3 E 0 K 6 M q H Q p A p p 7 8 S ~ 3 ~ 7 e ~.-_. ~6 ' __ L~L~EbJ~~A~--BRIYE-- s ~ as az ~ ze rt a m ~ 35 1Q; / FI ~ ~ ~ ~ ~ 3B 37 p8 1 2 8 A 5 8 7 8 Q M ~ W~-6~L~lR-6A~A~ ~~ ~, ~ 1 l45 Lit ~ ~~n~~~~~ ~o~~apQ ~ 0 0 I TC ecxF raov "~"~~" TRACT 16301 8~ 16445 m....a r.a a< oi. mw - adm u .,m ..~ ~ o~. mw - seem rme 4 surom oe:a t\~~A~mi gun mn,., G%I DD ~: :::. ~- P197 RESOLUTION NO. D ~ '/~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACTS 16301 & 16445 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for Tracts 16301 & 16445 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. ii - P198 RECORDING REQUESTED BY: CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 WHEN RECORDED MAIL TO: CITY CLERK CITY OF RANCHO CUCAMONGA P. O. Box 807 Rancho Cucamonga, California 91729 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is: All public rights-of-way within the boundaries of Tracts 16301 & 16445 2. The full name and address of the undersigned owner is: CITY OF RANCHO CUCAMONGA, 10500 CIVIC CENTER DRIVE, P. O. BOX 807, RANCHO CUCAMONGA, CALIFORNIA 91730. 3. On June 20, 2007 there was completed in the hereinafter described real property the work of improvement set forth in the contract documents for: Tracts 16301 & 16445 APN#'s 022717105, 06 & 07 was 4. The name of the original contractor for the work of improvement as a whole Centex Homes 5. The real property referred to herein is situated in the City of Rancho Cucamonga, County of San Bernardino, California, and is described as follows: Located north of Church Street and west of Etiwanda Avenue CITY OF RANCHO CUCAMONGA, a Municipal Corporation, Owner DATE William J. O'Neil City Engineer P199 STAFF REPORT ENGINEERING DEPARTMENT Date: June 20, 2007 To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: William J. O'Neil, City Engineer By: Tasha Hunter, Engineering Tech. ~~ ~' ; RANCHO cUCAMONGA Subject: ACCEPT IMPROVEMENTS, RELEASE THE FAITHFUL PERFORMANCE BOND, ACCEPT A MAINTENANCE BOND AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS FOR TRACT 16644 LOCATED ON THE WEST SIDE OF BERYL STREET BETWEEN CIELITO AND MIGNONETTE ,SUBMITTED BY RANCHO MONTECITO HOLDINGS, LLC RECOMMENDATION: The required improvements for Tract 16644 have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion and authorize the City Clerk to release the Faithful Performance Bond and accepta Maintenance Bond. BACKGROUND/ANALYSIS: As a condition of approval of completion of Tract 16644, located on the west side of Beryl Street between Cielito and Mignonette, the applicant was required to complete improvements. The improvements have been completed and it is recommended that the City Council release the existing Faithful Performance Bond and accept the Maintenance Bond. Developer: Rancho Montecito Holdings, LLC: P.O. Box 10935, Newport Beach, Ca 92658 Release: Faithful Performance Bond Accept: Maintenance Bond Res ectfully submitted, ~~~~~ William J. O'Neil City Engineer WJO:TCH $170,300.00 $17,030.00 Attachment(s) P200 Vicinity Map 7 i 4 1 ]~j~ J i ~ i i i ~~ t i i i i ~r E S TR 16644 City of Rancho Cucamonga P201 RESOLUTION NO. ~~ ~ ~J / A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 16644 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for Tract 16644 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. ~i~~' P202 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: June 20, 2007 ~',UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Peter M. Bryan, Fire Chief By: Rob Ball, Fire Marshal Subject: Resolution Setting an Expiration Date for Certain Fire Permits RECOMMENDATION It is recommended that the Board of Directors approve a resolution that sets expiration dates for certain permits that were issued without expiration dates or that were issued with language indicating that the permit does not expire. BACKGROUND/ANALYSIS During recent inspections of facilities requiring a fire code permit, it has been discovered that in the past some businesses were issued Fire District permits that do not contain an expiration date or contain language that specifically states that the permit does not expire. Additionally, Fire Construction Services has issued fire code permits on behalf of the Fire District that do not contain expiration dates. This appears to have been done in both instances in consideration of limited fire inspector staffing that may not have been able to handle the demand for the renewal of permits and the inspection workload that would accompany the issuance of new permits. With the passage of Resolution FD 06-015, the Board in essence created a fire inspection program that anticipates the renewal of all applicable fire code permits and the payment of the approved, associated fees on an annual basis. Since the fees are a permit fee and not an inspection fee, the existence of permits that do not have an expressed expiration date or that contain language that the permit does not expire are creating administrative difficulties for the Fire Inspection Bureau. The holder of one of these permits can make a legitimate case that he/she does not need a new permit and therefore is not obligated to pay the permit fee contained in the fee resolution. Such a claim would result in the District not being able to recover the costs of the inspection time as envisioned by the fee resolution and the associated permit inspection program. The Fire Code makes provisions for revoking fire permits. Issued permits can be revoked for cause or can be rendered void if the permit holder violates and/or changes any conditions of the permit. For some of the permits at issue here, there is not a legitimate cause for revocation and the permit holder has not rendered the existing permit void since he/she continues to operate the business/facility as originally permitted. As a result, an action by the governing body is needed to set an expiration date for these permits so that a new permit will need to be issued annually as envisioned by the fee resolution and the annual inspection program. Respectfully submitted, Pete~~~an `~~ Fire Chief P203 RESOLUTION NO. 07- ~73~ A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT SETTING AN EXPIRATION DATE FOR CERTAIN FIRE PERMITS A. RECITALS: (i) The Board of Directors of the Rancho Cucamonga Fire Protection District has determined that certain permits issued by the District and by Fire Construction Services on behalf of the District, were issued without a stated expiration date or with language indicating that an issued permit does not expire. The lack of permit expiration dates has resulted in uncertainty as to the duration of such permits, thereby creating a burden on the District with respect to permit administration. (ii) In order to provide certainty as to the duration of the permits referenced above, and minimize further administrative burden to the District, it is necessary to establish a date by which said permits will be deemed to be expired. (iii) On June 20, 2007, the Board of Directors of the Rancho Cucamonga Fire Protection District conducted and concluded a noticed public hearing concerning the proposed permit expiration. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION: NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District hereby finds and resolves as follows: The facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Permits issued by the District or by Fire Construction Services on behalf of the District ("Permits", collectively hereinafter) prior to July 1, 2006, as described below and having no stated expiration date or containing language indicating that the permit does not expire shall expire as of June 30, 2007: Permits issued pursuant to Section 105 of the California Fire Code, as adopted by the District (1994 to present editions); Permits issued pursuant to Article 4 of the Uniform Fire Code and/or California Fire Code, as adopted by the District (1979 to 1991 editions). c. Permits issued pursuant to Article 1 Section III of the Uniform Fire Code and/or California Fire Code, as adopted by the District (1976 and previous editions). 3. After June 30, 2007, the Permits issued prior to July 1, 2006, shall be of no further force or effect. Persons or entities conducting activities after June 30, 2007, pursuant to an expired Permit, shall be given written notice of such Permit P204 Resolution No. 07- Page 2 of 2 expiration prior to any such person or entity incurring criminal liability for conducting an activity for which the Permit was required. Thereafter, such person or entity shall obtain a new permit prior to conducting the same activity, if currently required by the District's Fire Code or a District Ordinance. Permits issued after July 1, 2006, pursuant to Section 105 of the California Fire Code, as adopted by the District and having no stated expiration date or containing language indicating that the permit does not expire shall expire one year from the date of issuance. Persons or entities conducting activities after the expiration of the Permit, pursuant to an expired Permit, shall be given written notice of such Permit expiration prior to any such person or entity incurring criminal liability for conducting an activity for which the Permit was required. Thereafter, such person or entity shall obtain a new permit prior to conducting the same activity, if currently required by the District's Fire Code or a District Ordinance. The adoption of this Resolution shall not affect or excuse any violation of any Fire Code or Ordinance adopted by the District, occurring prior to the effective date hereof. The District Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this day of , 2007. AYES: NOES: ABSENT: ATTEST: ABSTAINED: Donald J. Kurth, M.D., President Debra J. Adams, CMC, City Clerk I, DEBRA J. ADAMS, Secretary of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District at a Regular Meeting of said Board held on the day of , 2007. Executed this day of , 2007, at Rancho Cucamonga, California. J. Adams, Secretary I:\Cledcal\WOrd Processing Docs\Resolutions and Ordinances\Perrnits Expiration.doc P205 T H E C I T Y O F RANCHO C H C A M O N G A Staff Report DATE: June 20, 2007 TO: Mayor and Members of the City Council Jack Lam, AICP, City Manager FROM: James R. Troyer, AICP, Planning Director BY: Rina Leung, Senior Planner SUBJECT: DEVELOPMENT CODE AMENDMENT DR2007-00296 -CITY OF RANCHO CUCAMONGA - An amendment to Section 17.08.030E of the Development Code to establish regulations governing the operation of yard sales in the Residential Zones. This action is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines. RECOMMENDATION: At the May 23, 2007, Planning Commission meeting, the Commission unanimously recommended approval of Development Code Amendment DRC2007-00296 through the adoption of the attached Ordinance. NEW STANDARDS IN THE DEVELOPMENT CODE: Currently, the Development Code does not include standards to regulate yard sales. Since there are no established standards, the City is not able to respond to issues that relate to excessive yard sale signage and negative neighborhood impacts from yard sale activities. The purpose of the proposed Ordinance is to establish operational standards for yard sales in residential areas to allow residents to conduct yard sales in a manner which does not create adverse impacts on the neighborhood. Although the proposed Ordinance does not address yard sale signage, the City is in the process of working with the City Attorney to create a Development Code Amendment relating to temporary signs, which will address yard sale signage in the future. ANALYSIS: The Ordinance will provide operational standards to prevent problems associated with yard sales, which include activities conducted during the early mornings and the constant reoccurrence of yard sales. They have the tendency to increase traffic and noise that is disturbing to nearby residents, all of which have the potential to adversely affect residential neighborhoods. The proposed operational regulations will allow residents to conduct yard sales in a manner that minimizes adverse impacts in residential neighborhoods. The proposed Yard Sale Ordinance includes the following items listed below: • A definition of "yard sale" is included in the Ordinance and is defined as a temporary sale of household items on residential premises. P206 CITY COUNCIL STAFF REPORT DRC2007-00296 -CITY OF RANCHO CUCAMONGA June 20, 2007 Page 2 • The Ordinance includes restrictions of the number of sales allowed per year along with the designation of a period in which yard sales may be conducted. It states "a yard sale may be conducted on one day, but not to exceed two consecutive days, in any six (6) month period...sales may only be conducted between 7:00 a.m. and 6:00 p.m." • Also, the Ordinance requires that items displayed, offered, or sold at a yard sale shall only be household items that have been in regular use or storage for six (6) months or more on the same parcel or lot. • In addition, the Ordinance addresses yard sales in residential districts. To educate residents of the new requirements, the Code Enforcement Division of the Building Department will be providing flyers and education materials to homeowners and occupants while conducting inspections. The Yard Sale Ordinance will be a part of the Development Code. Since the Development Code currently includes enforcement provisions, it is not necessary to include an enforcement provision in the Yard Sale Ordinance. The Code Enforcement Division will be responsible for responding to complaints and general enforcement of the Yard Sale Ordinance. FACTS FOR FINDING: The purpose of the proposed Yard Sale Ordinance is to establish operational standards for yard sales in residential areas to allow residents to conduct yard sales in a manner that does not create adverse impacts on residential neighborhoods. Prior to the approval of any amendment to the Development Code, the Council, based upon the recommendation of the Planning Commission, must make a finding of consistency with the General Plan. ENVIRONMENTAL DETERMINATION: Planning Department staff has determined that the project is exempt from the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under Section 15061(b)(3) of the State CEQA Guidelines because the Ordinance will impose greater limitations on uses than may be conducted on developed properties in the City and will thereby serve to reduce potential significant adverse impacts. CORRESPONDENCE: This item was advertised as a public hearing in the Inland Vallev Daily Bulletin newspaper with aone-eighth page ad because more than 1,000 properties would be affected by the citywide scope of the amendment (all residential districts). Respectfully submitte 1.~^~~ r ~ • C~~ U Ja s R. Troyer, AICP Pla nine Director JT:RL/ma Attachments: Exhibit A - Planning Commission Resolution No. 07-19 Recommending Approval of Development Code Amendment DRC2007-00296 Draft Ordinance for Development Code Amendment DRC2007-00296 P207 RESOLUTION NO. 07-19 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RECOMMENDING APPROVAL OF DEVELOPMENT CODE AMENDMENT DRC2007-00296, AMENDING SECTION 17.08.030E FOR ESTABLISHING REGULATIONS GOVERNING THE OPERATION OF YARD SALES IN THE RESIDENTIAL ZONES; AND MAKING FINDINGS IN SUPPORT THEREOF. A. Recitals. 1. The City of Rancho Cucamonga filed an application for Development Code Amendment No. DRC2007-00296, as described in the title of this Resolution. Hereinafter in this Resolution, the subject Development Code Amendment is referred to as "the application." 2. On the 23rd day of May 2007, the Planning Commission of the City of Rancho Cucamonga conducted a duly noticed public hearing on the application and concluded said hearing on that date. 3. All legal prerequisites prior to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, it is hereby found, determined, and resolved by the Planning Commission of the City of Rancho Cucamonga as follows: 1. This Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Based upon the substantial evidence presented to this Commission during the above-referenced public hearing on May 23, 2007, including written and oral staff reports, together with public testimony, this Commission hereby specifically finds as follows: a. The application applies to property located within the City; and b. The proposed amendment will not have a significant impact on the environment. 3. Based upon the substantial evidence presented to this Commission during the above-referenced public hearing and upon the specific findings of facts set forth in paragraphs 1 and 2 above, this Commission hereby finds and concludes as follows: a. This amendment does not conflict with the Land Use Policies of the General Plan and will provide for development, within the district, in a manner consistent with the General Plan and with related development; and b. This amendment does promote the goals and objectives of the Development Code; and c. The proposed amendment will not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity; and The subject application is consistent with the objectives the Development Code; and ~1C{~IgIT PLANNING COMMISSION RESOLUTION NO. 07-19 P208 DEVELOPMENT CODE AMENDMENT DRC2007-00296 - CITY OF RANCHO CUCAMONGA May 23, 2007 Page 2 e. The proposed amendment is in conformance with the General Plan. 4. The Planning Department staff has determined that the project is exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies under the Section 15061(b)(3) of the State CEQA Guidelines because the Amendment will impose greater limitation on uses that maybe conducted on developed properties in the City, which will serve to reduce potential significant adverse impacts. The Planning Commission has reviewed the Planning Department's determination of exemption, and based on its own independent judgment, concurs in the staffs determination of exemption. 5. Based upon the findings and conclusions set forth in paragraphs 1, 2, 3, and 4 above, this Commission hereby recommends approval of Development Code Amendment DRC2007-00296. 6. Section 17.08.030E of Chapter 17.08 of Title 17, the Development Code, of the City of Rancho Cucamonga is hereby amended by adding a new Subsection 6 to read as follows: 8. Restrictions on Yard Sales. a. For purposes of this subsection 8, the term 'yard sale' means a temporary sale of household items on residential premises. b. On any one parcel or lot in any residential zone, a yard sale may be conducted on one day, but not to exceed two consecutive days, in any six (ti) month period. Sales may only be conducted between 7:00 a.m. and 6:00 p.m. c. Items displayed, offered, or sold at a yard sale shall only be household items that have been in regular use or storage for six (6) months or more on the same parcel or lot. d. A yard sale may only be conducted in a residential district. 7. The Secretary to this Commission shall certify to the adoption of this Resolution. APPROVED AND ADOPTED THIS 23RD DAY OF MAY 2007. PLANNING COMMISSION OF THE CITY OF RANCHO CUCAMONGA BY: ~ ~ Pam t art, Chairman ATTEST, James R. Troyer, AICPQSecretary I, James R. Troyer, AICP, Secretary of the Planning Commission of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly. and regularly introduced, passed, and adopted by the Planning Commission of the City of Rancho Cucamonga, at a regular meeting of the Planning Commission held on the 23rd day of May 2007, by the following vote-to-wit: PLANNING COMMISSION RESOLUTION NO. 07-19 P209 DEVELOPMENT CODE AMENDMENT DRC2007-00296 -CITY OF RANCHO CUCAMONGA May 23, 2007 Page 3 AYES: COMMISSIONERS: FLETCHER, MUNOZ, STEWART NOES: COMMISSIONERS: NONE ABSENT: COMMISSIONERS: MACIAS P210 DRAFT ORDINANCE NO. 7 AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT DRC2007-00296 AMENDING SECTION 17.08.030E OF THE DEVELOPMENT CODE TO ESTABLISH REGULATIONS GOVERNING THE OPERATION OF YARD SALES IN THE RESIDENTIAL ZONES; AND MAKING FINDINGS IN SUPPORT THEREOF. A. Recitals. 1. The City Council determined that yard sales conducted in residential districts within the City of Rancho Cucamonga tend to cause increased traffic and noise that is disturbing to nearby residents. Such noise is more noticeable and disturbing when yard sales begin during early morning hours or when conducted on a recurring basis. 2. It is the intent of the City Council in adopting this Ordinance to enact responsible regulations permitting property owners and occupants reasonable opportunities to conduct legitimate yard sales, while minimizing adverse impacts of such sales on the adjoining residents. 3. On May 23 2007, the Planning Commission of the City of Rancho Cucamonga conducted a duly noticed public hearing concerning this manner and took action recommending adoption by the City Council of this Ordinance. 4. On June 20, 2007, the City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing concerning the adoption of this Ordinance. 5. All legal prerequisites prior to the adoption of this Ordinance have occurred. B. Ordinance. NOW, THEREFORE, it is hereby found, determined and ordained by the City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1: The facts set forth in Recitals, Part A, of this Ordinance are true and correct. SECTION 2: The City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption of this Ordinance may have a significant effect on the environment because the Ordinance will impose greater limitation on uses that may be conducted on developed properties in the City and will, thereby, serve to reduce potential significant adverse impacts. It is, therefore, exempt from the California Environmental Quality Act (CEQA), and the Guidelines thereunder, pursuant to Title 14, Section 15061(b)(3) of the California Code of Regulations. SECTION 3: The proposed amendment is consistent and in conformance with the City's General Plan. SECTION 4: Section 17.08.030E, Chapter 17.08, Title 17 of the Development Code of the City of Rancho Cucamonga is hereby amended by adding the new subsection 8 to read as follows: P211 DRAFT CITY COUNCIL ORDINANCE NO. DRC2007-00296 -CITY OF RANCHO CUCAMONGA June 20, 2007 Page 2 8. Restrictions on Yard Sales. a. For purposes of this subsection 8, the term "yard sale" means a temporary sale of household items on residential premises. b. On any one parcel or lot in any residential zone, a yard sale may be conducted on one day, but not to exceed two consecutive days, in any six (6) month period. Sales may only be conducted between 7:00 a.m. and 6:00 p.m. c. Items displayed, offered, or sold at a yard sale shall only be household items that have been in regular use or storage for six (6) months or more on the same parcel'or lot. d. A yard sale may only be conducted in a residential district. SECTION 5: The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the manner prescribed by law. P212 Staff Report DATE: June 20, 2007 O F RANCHO C U C A M O N G A TO: Mayor and Members of the City Council FROM: William J. O'Neil, City Engineer BY: Jon Gillespie, Traffic Engineer SUBJECT: APPROVAL OF A RESOLUTION REVISING FEES IN THE EXISTING COMPREHENSIVE TRANSPORTATION FEE SCHEDULE APPLICABLE TO CITYWIDE TRANSPORTATION PROJECTS AS MANDATED BY SAN BERNARDINO COUNTY MEASURE I; PASSED BY VOTERS ON NOVEMBER 2, 2004. RECOMMENDATION: Staff recommends that the City Council approve Resolution No._, which will revise the fees in the existing Transportation Fee schedule. Approval of this resolution is necessary for the City to remain in compliance with San Bernardino County Measure I, passed by voters on November 2, 2004. BACKGROUND/ANALYSIS: One of the requirements of the Development Mitigation Program approved by the San Bernardino County Congestion Management Agency (CMA) in November of 2005 is an annual update of project costs, and the fair share contributions from new development to the cost of these projects. This is accomplished by the CMA annually adopting a cost escalation factor to project costs. Local agencies are then required to apply the CMA approved cost escalation factor to the cost of their Development Impact Fee (DIF) Program projects and fees. All local agencies are required to use the same cost escalation factor so that no local agency's Development Impact Fee Program is advantaged or dis-advantaged by the choice of a cost escalation factor. The cost escalation factor was determined by taking the rolling 5-year average of the Caltrans Construction Items Index. A cost escalation factor of 12.9% was approved by the SANBAG Board of Directors for the 2004/2005 Fiscal Year. At the March, 2007 meeting, the SANBAG Board of directors approved a 12.7% cost escalation factor for the 2005/2006 Fiscal Year. This resolution will raise the City's Development Impact Fee by 12.7 per the San Bernardino County Congestion Management Agency (CMA) requirements. Page 2 P213 June 20, 2007 , APPROVAL OF A RESOLUTION REVISING FEES IN THE EXISTING COMPREHENSIVE TRANSPORTATION FEE SCHEDULE APPLICABLE TO CITYWIDE TRANSPORTATION PROJECTS AS MANDATED BY SAN BERNARDINO COUNTY MEASURE I, PASSED BY VOTERS ON NOVEMBER 2, 2004. On February 7, 2007, the City Council approved a 12.9% increase in the City's Transportation Fee for the 2004/2005 fiscal year. This fee increase was mandated by vote of the SANBAG Board or Directors at their July, 2006 meeting. In March of 2007, the SANBAG Board of Directors approved a cost escalation factor in the amount of 12.7% for the 2005/2006 Fiscal Year. This is a mandatory cost increase that must be applied to the City's Transportation Fee. A summary of the change in fees by project type is as follows Proiect Tvoe Existinct Fee Proposed Fee % Increase Chan e Single-Family Dwelling $4,130/unit $4,654/unit 12.7% $524/unit Unit Multi-Family Dwelling $2,478/unit $2,792/unit 12.7% $314/unit Unit Commercial Shopping $6.19/sf $6.976lsf 12.7% $0.786/sf Center Apartment $2,478/unit $2,792/unit 12.7% $314/unit Senior Housing $826/bedroom $930/bedroom 12.7% $104/bedroom (Attached) Congregate Care $826/bed $930/bed 12.7% $104/bed Facility Industrial Park $2.478/sf $2.792/sf 12.7% $0.314/sf Warehouse $2.065/sf $2.327/sf 12.7% $0.262/sf Office/Business Park $4.956/sf $5.585 12.7% $0.629/sf Hotel/Motel $3,303/room $3,722/room 12.7% $419/room Self Storage $82/unit $92/unit 12.7% $10/unit Day Care $1,032/student $1,163/student 12.7% $131/student Convenience Store $20,649/pump $23,271/pump 12.7% $2,622/pump Respectfully sub ed, ~,""` William J. O'Nei City Engineer C: Resolution Exhibit "A": Transportation Fee Program Projects and Project Costs Exhibit "B": Fee Schedule Exhibit "C": SANBAG Agenda approving 12.7% Cost Escalation Factor P214 RESOLUTION NO. ~ 7 -~(pQ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA; CALIFORNIA, AMENDING RESOLUTION NO. 07-040, REVISING CITY-WIDE TRANSPORTATION DEVELOPMENT FEES FOR ALL DEVELOPMENTS WITHIN THE CITY OF RANCHO CUCAMONGA, AND MAKING FINDINGS IN SUPPORT THEREOF RECITALS WHEREAS, the City Council of the City of Rancho Cucamonga adopted Ordinance No. 445 in March, 1991 creating and establishing the authority for imposing and charging city-wide transportation development fees; and WHEREAS, the City Council of the City of Rancho Cucamonga has heretofore adopted Resolution No. 07-040, establishing city-wide transportation fees as authorized by Ordinance No. 445; and WHEREAS, the Engineering Division is responsible for reviewing -the continued need for the described capital improvements, and revising the cost estimates and fees when appropriate; and WHEREAS, on June 20, 2007, the City Council of the City of Rancho Cucamonga conducted a duly noticed public hearing concerning the fee revision adopted herein, and WHEREAS, the revised cost estimates and fee calculations applicable to the fee revision herein were available for public inspection and review fourteen (14) days prior to this public hearing, and WHEREAS, it is a requirement of the Development Mitigation Program approved by the San Bernardino County Congestion Management Agency (CMA) that project costs and fees, including transportation development fees, be updated annually; and WHEREAS, the San Bernardino Associated Governments (SANBAG), in its role as the Congestion Management Agency (CMA) for San Bernardino County, has reasonably determined a Cost Escalation Factor for certain development fees including transportation development fees, in the amount of 12.7%, per the Caltrans Construction Items Index, as appropriate for the calendar year 2005-2006. All studies and calculations utilized by SANBAG in making said determination are hereby incorporated by reference herein, and CITY COUNCIL RESOLUTION NO. June 20, 2007 Page 2 WHEREAS, the City Council of the City of Rancho Cucamonga does hereby find as follows: (a) The purpose of the fee revision herein is to finance transportation improvements needed to mitigate the impacts of traffic generated by new development; and (b) The fees collected pursuant to this Resolution shall be used to finance only the public facilities described or identified in Exhibit "A" to Resolution No. 07- 040 (referred to as "Exhibit 'A"' herein), which is hereby incorporated by reference herein; ahd (c) The construction of the described or identified public facilities is consistent with the Circulation Element of the City's General Plan; and (d) There is a reasonable relationship between the need for the described public facilities, and the mitigation of traffic impacts associated with new development; and (e) The cost estimates set forth in Exhibit "A" are reasonable cost estimates for constructing these facilities, and the transportation development fees reasonably calculated to be generated by new development will not exceed the total of these costs; and (f) There is a reasonable relationship between the amount of the revised fee and the type of development for which the fee is charged; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. RESOLUTION NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby find and resolve as follows: 1. The facts set forth in the Recitals, above, are true and correct. P215 2. Payment of fee. The revised Transportation Development Fee shall be paid upon issuance of any building permit. The City Engineer shall determine the amount of the fee based upon the size and type of development. P216 3. Revised Transportation Development Fee, Section 3 of Resolution No. 07-040 is hereby amended by increasing the Transportation Development Fee set forth in said section, by the amount of the SANBAG approved Cost Escalation Factor of 12.7°/0, from $4,130 per Equivalent Dwelling Unit (as defined in Resolution No. 07-040) to $4,654 per Equivalent Dwelling Unit. 4. Use of Fee: The revised Transportation Development Fee shall be solely used to pay for the public facilities described in Exhibit "A", or for reimbursing the City for developments' fair share of those capital improvements already constructed by the City, or to reimburse other developers who have constructed public facilities described in Exhibit "A". 5. Fee Review: The Engineering Division shall review the estimated cost of the described capital improvements, the continued need for these improvements, and the reasonable relationship between such need and the traffic impacts of the various types of development pending or anticipated and for which this revised fee is charged. The City Engineer shall report the findings to the City Council at a noticed public hearing, and recommend any adjustment to this fee or other action as may be needed. 6. Except as revised herein, all provisions of Resolution No. 07-040 including, but not limited to, provisions relating to fees, fee calculations and studies, definitions and provisions, shall remain in full force and effect. Exhibits "B" and "C" to Resolution No. 07-040 are hereby amended consistent with the fee revisions herein. 7. This Resolution shall take effect sixty (60) days following passage by the City Council. 8. Any judicial action proceeding to attack, review, set aside, void or annul this Resolution shall be brought within 120 days of its adoption. P217 EXHIBIT "A" CITY OF RANCHO CUCAMONGA TRANSPORTATION FEE PROGRAM PROTECTS AND PROJECT COSTS March 21, 2005 Freewav Interchanges: Base Line Road at I-15 Freeway, widen NB and SB on-ramps = $200,000 (Total project cost = $950,000, Caltrans funds = $750,000.) Foothill Boulevazd at I-15 Freeway, widen NB and SB on-ramps = $650,000 (Total project cost = $1.4 million, Caltrans funds = $750,000.) West Half of Base Line Road at I-15 Freeway Interchange = $10,560,000 (Assuming the east half is built by the City of Fontana) (Total construction cost = $16 million. ROW purchased by City RDA. 100% City of RC, New Development fair share percentage= 66%) Arrow Route at I-15 Freeway Interchange = $15.080,000 (Total construction cost = $29 million, ROW purchased by City RDA. New Development fair share percentage= 52%) Total = $26,490,000 Railroad Grade Separations and Crossines: Haven Avenue at Metrolink Crossing $1,782,000 (Total Project Cost = $15,910,000, New Dev. Fair Share = 11%) 6`n Street, improve RXR crossing gates, west of Lucas Ranch = $300,000 6`n Street, install new RXR crossing gates, east of Santa Anita = $300,000 Hellman Ave, upgrade existing RXR crossing gates at 8`n = $300.000 Total = $2.682.000 Brid~es• 6`n at Cucamonga Creek Channel (50% RC, 50% Ontario) _ $250,000 9`n at Cucamonga Creek Channel (widen) _ $250,000 Arrow Route at Etiwanda Ditch (widen existing bridge) _ $500,000 Banyan Street at Etiwanda Creek Channel (new) _ $1,000,000 Hellman at Cucamonga Creek Channe] (50% RC, 50% Ontario) _ $500,000 P218 Whitman Avenue at Etiwanda Ditch (new) _ $500,000 Wilson Avenue at Day Creek Channel (new) _ $1,000,000 Wilson Avenue at Etiwanda Creek Channel (new) _ $2.000.000 Total = $6,000,000 Streets: 6"' Street, Santa Anita to Etiwanda (backbone only) = 2,9001f $387,000 Arrow Route, Grove to Baker, widen 2 to 4 lanes = 1,800 if $877,000 Arrow Route, widen south side 500 ft east of I-15 to 1,300 fteast= 8001f $687,000 Banyan, Etiwanda to East, north side only = 1,500 if $569,000 Banyan Street, East Ave to WardmanBulloch (new alignment) = 4,500 if . $5,278,000 Base Line Road, Etiwanda to I-15 Fwy, north side 2 to 3 lanes, = 400 If $331,000 Cherry Avenue, west side only, Wilson to I-15 Fwy. = 2,6001f $561,000 Church Street, Archibald to Haven, widen 2 to 4 lanes = 2,500 if $1,020,000 . East Ave, I-15 to Victoria, various bottlenecks = 600 if $355,000 East Ave, Fire Station to Wilson; (new) = 1,300 if $797,000 East Ave, Wilson Avenue to North Rim Way (new) 500 if $139,000 Etiwanda Ave., 6th to Arrow Route, widen 2 to 4 lanes, = 3,000 if $2;864,000 Etiwanda Ave, Miller to 850 ft north of Miller, widen east side = 850 !f $205,000 Etiwanda Ave, Banyan to Wilson, curb and gutter east side only = 2,500 if $949,000 Etiwanda Ave. existing northern terminus to North Rim Way (new) 500 If $189;000 Foothill Blvd, Vineyard to Hellman, widen 4 to 6 lanes ° NA $200,000 Foothill Blvd., Hellman to 700 ft east (north side only) = 2,7001f $225,000 Foothill Blvd at Archibald, widen intersection = L5 $4;371,000 Foothill Blvd., Archibald to Hermosa (4 to 6 lanes) = NA $1,266;000 P219 Grove Avenue; 8`n to Tapia Via, widen east side 1 to 2 lanes = 2,000 if $644,000 Grove Avenue, SanBern to Foothill; widen east'side 1 to 2 lanes = 470 if $404,000 Haven Avenue, Base Line to I-210 Fwy, west side only = 5,000 if $6,000,000 Crest Road (collector), Day Creek to East (new) 5,200 if $878;000 Miller Avenue, Etiwanda to East; widen 2 to 4 lanes = 2,700 ]f $1;323,000 Milliken Ave, 5~' St to 700 ft south of 5`h' west side only = 700 if $194,000 Victoria St, east PL of EHS to I-15 Fwy, improve both shoulders = 400 if $195,000 Vintage Drive, Etiwanda Avenue to 1300 ft west (new) = 1,300 If $256,000 Wilson Avenue, Milliken to Day Creek Blvd; new. = 6,500 if $4,000,000 Wilson Avenue, Etiwanda Ave to East Avenue, (backbone only = 2,700 If $311,000 Wilson Avenue, East Avenue to WazdmanBulloch, new = Young's Canyon; Cherry Ave. to Wazdman/Bulloch, new = Summary: Freeway Interchanges = Railroad Crossings = Bridges = Streets = Traffic signals, (56 each at $140,000) _ Signal Interconnect System = 4,000lf $3,155,000 6,3001f $8,162.000 Total = $46,792,000 $26,490,000 $2,682,000 $6,000,000 $46,792,000 $7,840,000 $4.517.000 Total = $94,321,000 Funds currently in Transportation Development Fee Account = -$20.000.000 Sub-Total = $74,321,000 Administration Fee (15%) _ $11.148.000 Total = $85,469,000 P221 EXHIBIT "C" San Bernardino Associated Governments i 1170 W. 3rd Street, San Bernardino, CA 92410 , Phone: (909) 884-8276 Fax: (909) 885-4407 ~ ' ' i0' ' " ' Web: www.sanbao.ca.aov •San Bemazdino County Transportation Commission •San Bernardino County Transportation Authority •San Bemazdino County Congestion Management Agency •Service Authority for Freeway Emergencies DATE: Apri19, 2007 TO: City Managers FROM: Ty Schuiling, SANBAG Duector of Planning and Programming SUBJECT: Development Mitigation Nexus Study Update The SANBAG Development Mitigafion Nexus Study was approved in October, 2005 as the basis for local jurisdictions in the Valley and Victor Valley to establish development impact fee (DIF) or similaz development mitigation programs for regional transportation improvements. The Nexus Study is to be updated every two years, coordinated with the biennial update of the Congestion Management Program. The current version of the SANBAG Development Mitigation Nexus Study (Nexus Study) and Appendix J of the Congestion Management Program aze attached for your review and comment. The technical review and comment period on the Nexus Study and implementation language begins now and will extend through May 31, 2007. The report will then be revised, re- circulated, and reviewed at the policy level, with SANBAG Board approval .anticipated to occur in conjunction with the 2007 Congestion Management Program (CMP) update, no later than November 2007. The version of the Nexus Study attached to the memo includes all amendments that were approved by the SANBAG Board of Directors from July 2006 to January 2007. Appendix J includes the revisions to the implementation language proposed by SANBAG at the January 2007 Comprehensive Transportation Plan Technical Advisory Committee (CTP TAC) meeting. During the Nexus Study comment period we aze requesting the following from local jurisdictions: 1. Provide revised arterial project costs. Please mazk up the Arterial Project List (Attachment 1 of the Nexus Study, included in this packet), showing estimated project costs for each arterial project as of the end of calendaz yeaz 2006. The Arterial Project List shows project costs as of the end of200~, including the cost escalation based on the Boazd-approved factor of 12.9% between 2004 and 200. At the Mazch 2007 SANBAG Board of Directors Meeting, the Board approved the 2006 cost escalation factor to be applied to the Nexus Study. The escalation factor is 12.7% and this factor will be applied to all arterial, interchange and railroad grade separation projects if alternate cost information is not provided by your staff. The Arterial Project List does not include the 2005-2006 12.7% cost escalation. Jurisdictions may update project costs directly to 2006 using new engineering cost estimates or may duect SANBAG to simply apply the 12.7% escalation factor to the Arterial Project List. Local jurisdictions may use a recent Project TransmittalOJNexusStudvReport05-06-13. doc Cities of.~ Adelanto, Barstow, Big Bear Lake, Chino, Chino Hills, Colson, Fontana, Grand Terrace, Hesperia, Highland, Loma Linda, Montclair Needles, Ontario, Rancho Cucamonga, Redlands, Rialto, San Bernardino, TwenNnine Palms, Upland, Victorville, Yucaipa Towns of Apple Valley, Fucca Valley County of San Bernardino P222 Study Report (PSR), new engineering estimate or some other planning-level estimate that is able to be substantiated as the basis for revising project costs. If a jurisdiction chooses to revise project costs in a manner other than use of the 12.7% escalation factor, SANBAG staff will review the cost escalation materials provided by local jurisdictions. 2. Provide revised interchange project costs. Please mark up the attached Table 1 with revised interchange project costs on those interchanges for which your jurisdiction anticipates being the lead agency (usually the jurisdiction in which most of the interchange is physically located). The costs aze currently shown in 2005 dollazs. Costs should be updated to 2006. In addition, the costs should be broken down by four phases: 1) Project ApprovaUEnvironmental Documentation; 2) Final design; 3) Right-of--way; and 4) Construction. Please reference the source of the cost information as well. If insufficient information exists to break the costs down into the four categories, please note that on the table and provide the updated total cost. Feel free to contact SANBAG if you aze.unable to provide updated cost information for any of the interchanges. An electronic version of Table 1 is being provided to your staff. 3. Provide local DIF program update timeline. During discussions on the Nexus Study update that occurred with the CTP TAC, local jurisdiction staff expressed the desire for flexibility in the timeline for updating local DIF programs in response to updates of the SANBAG Nexus Study. Consequently, it was agreed that local jurisdictions may choose allowed to update the regional transportation portion of their DIF programs at either the beginning of the. fiscal yeaz or the beginning of the calendaz yeaz. At this time, SANBAG requests that your jurisdiction select its preferred time for DIF program updates. This information will be compiled into a new table and included into the 2007 Nexus Study Update. Please use the attached form to specify the update schedule. 4. Provide comments on the text of the Nexus Study and on Appendix J of the CMP. Please review the text of the Nexus Study and the text of Appendix J and provide suggested edits, modifications, or additions as appropriate. SANBAG's proposed changes to the text of Appendix J aze highlighted. SANBAG will circulate the electronic version of Appendix J to your staff to facilitate editing, and a mazked up electronic version may be returned to us via e-mail. SANBAG staff is available to meet with representatives from your jurisdiction or to answer any questions you may have. Please direct your written comments and questions to Ryan Graham, Transportation Planning Specialist, at (909) 884-8276 or a-mail rgraham@sanbag.ca.gov. We appreciate your assistance and look forward to your comments. STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Date: June 20, 2007 To: President and Members of the Board of Directors From: Jack Lam, AICP, City Manager Pam Easter, Assistant City Manager ~l-i-.~i ~~ RANCHO CUCAMONGA By: Peter M. Bryan, Fire Chief Subject: CONSIDERATION OF THE ADOPTION OF RESOLUTION NO. FD-07-_OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AMENDING THE PERSONNEL RULES & REGULATIONS RECOMMENDATION It is recommended that the Board of Directors consider adoption of Resolution No. FD-07-_ amending the District Personnel Rules and Regulations. BACKGROUND In 1977 the Foothill Fire Protection District Board of Directors approved the current version of the Personnel Rules and Regulations. Between 1977 and 1992 there were minor modifications to the Rules, generally relating to the administration of the Rules themselves. A major work effort was undertaken to develop a comprehensive set of revised rules and regulations that better meet the needs of a modern organization. Management and Labor met diligently to produce the proposed document contained herein. These proposed new rules will provide the organization with effective guidance, and its successful completion reflects the positive spirit of cooperation between Labor and Management who have worked so hard to produce the final product. The most significant provisions of the proposed new Rules include: • Discrimination and Harassment (no hazing provisions) • Employee Conduct o Professional Conduct and Behavior (revised) o Political Activity (significant revisions) • Fitness for Duty (new) • Disciplinary Action (list of expectations/offenses) • Relationships Between District Personnel (no working on same unit) • Nepotism (provisions that specify and limit employment and assignment) P223 P224 CONSIDERATION OF THE ADOPTION OF RESOLUTION NO. FD-07-OF THE PAGE 2 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AMENDING THE PERSONNEL RULES R REGULATIONS JUNL 20, 2007 Rancho Cucamonga Professional Firefighter Local 2274, Support Services, and Fire Management Employee Group have indicated agreement on the proposed Rules during our last working session on June 12, 2007. These Rules and Regulations are recommended for adoption by the Board of Directors. June 20, 2007 Members of the Fire Board and City Council, On behalf of the Fire Support Services Association (FSSA), we are writing this letter in support of the Rancho Cucamonga Fire Protection District's Rules and Regulations update. We have had the opportunity to review the completed document with Chief Bryan and wholeheartedly support the amendments made. The FSSA was given the opportunity of participating in the revision process over the last two years, providing input along the way. The FSSA agrees that the revised Rules and Regulations are a comprehensive set of guidelines for the operation as well as management and ethics for our department. We endorse the recommendations made and anticipate being a part of the amendment process as needed in the future. Sincerely, `~~~~~ ~~ Michelle Seckler FSSA Represe%nntative Kelle onaldson FSSA Representative Y 6/20/07 Please find attached a revised copy of Resolution No. FD 07-033, which is page 225 in your agenda packet. Debbie Adams City Clerk/Records Manager REVISED RESOLUTION RESOLUTION NO. FD 07-033 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AMENDING THE PERSONNEL RULES AND REGULATIONS WHEREAS, the Rancho Cucamonga Fire Protection District (hereinafter referred to as District) has adopted an Ordinance providing for the establishment of a personnel system; and WHEREAS, the District last established personnel rules by virtue of Resolution No. 1-10-77; and WHEREAS, there is a need to establish amended personnel rules and regulations; NOW, THEREFORE, BE IT HEREBY RESOLVED as follows: Section 1. The rules attached hereto shall constitute the amended Personnel Rules and Regulations (Rules) adopted by the District to clearly establish and maintain an equitable, efficient and uniform personnel program. Section 2. By this Resolution No. FD 07-033, the Board hereby repeals each and every provision heretofore established by a prior resolution of this Board which is in conflict with this Resolution No. FD 07-033. PASSED, APPROVED, and ADOPTED this day of , 2007 AYES: P225 RESOLUTION NO. FD 07- ®33 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AMENDING THE PERSONNEL RULES AND REGULATIONS WHEREAS, the Rancho Cucamonga Fire Protection District (hereinafter referred to as District) has adopted an Ordinance providing for the establishment of a personnel system; and WHEREAS, the District last established personnel rules by virtue of Resolution No. 1-10-77; and WHEREAS, there is a need to establish amended personnel rules and regulations; NOW, THEREFORE, BE IT HEREBY RESOLVED that the following shall constitute the amended Personnel Rules and Regulations (Rules) adopted by the District to clearly establish and maintain an equitable, efficient and uniform personnel program. Section 1. By this Resolution No. FD-07-, the Board hereby appeals each and every provision heretofore established by a prior resolution of this Board which is in conflict with this Resolution No. FD-07- Further, by this Resolution No. FD-07-_ Resolution No. 92-019 of this Board hereby is repealed in its entirety PASSED, APPROVED, and ADOPTED this day of , 2007 P226 RANCHO CUCAMONGA FIIZE PROTECTION DISTRICT PERSONNEL RULES AND REGULATIONS ADOPTED June 20, 2007 Page 1 of 54 P227 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT PERSONNEL RULES AND REGULATIONS TABLE OF CONTENTS PAGE SECTION I. DEFINTTION OF TERMS 5 SECTION IL ADMINISTRATION 1. Personnel Officer 7 SECTION III. CLASSIFICATION PLAN 1. Establishment 8 2. Amendment and Maintenance of Plan 8 3. Class Specifications 9 SECTION IV. COMPENSATION 1. Salary Ranges 9 2. Salary on Appointment 10 3. Merit Salary Adjustments ] 0 4. Salary on Promotion 11 5. Salary on Demotion 11 6. Salary on Transfer 11 7. Salary on Position Reclassification 11 8. Salary on Re-employment 12 9. Salary on Rehire 12 10. Acting Pay 12 11. Salary on Change in Range Assignment 12 12. Work Periods and Overtime 13 13. Work Shifts 13 14. Flex Time 14 SECTION V. APPLICATIONS AND APPLICANTS 1. Announcements and Applications 14 2. Rejection of Applicant 14 3. Notice of Rejection ~ 14 SECTION VL ENAMINATIONS l . Subject and Methods of Examination I S 2. Confidentiality ofExamination I S 3. Scoring of Examination I S 4. Notice of Results 15 SECTION VII. PROMOTIONAL EVALUATION AND SELECTION PROCESS FOR APPOINTMENT TO CAPTAIN AND ENGINEER 1. Promotional Eva]uation Process 15 2. Evaluation Criteria 16 3. Examination Weighting 17 Paee 2 of 54 P228 4. Examination Review 18 5. Promotion and Selection Process 18 SECTION VIII. EMPLOYMENT LISTS 1. Preparation of Lists 18 2. Duration of Lists 19 3. Removal of Names from Lists 19 4. Notification of Changes 19 SECTION LY. APPOINTMENTS 1. Vacancies 20 2. Acting/Interim Temporary Appointment to a Higher Class 20 3. Reinstatement 20 4. Re-hiring 21 5. Fingerprints 21 6. Loyalty Oath 21 SECTION X. PROBATIONARY PERIOD 1. Length of Probation Period 22 2. Extension of Probation Period 22 SECTION XI. NEPOTISM 22 SECTION XII. RELATIONSHIPS BETWEEN DISTRICT PERSONNEL 24 SECTION XIII. PERFORMANCE EVALUATIONS 26 SECTION XN. CNIL SUBPOENA/CRIMINAL SUBPOENA 1. Civil Subpoena 29 2. Criminal Subpoena 29 SECTION XV. LEAVES OF ABSENCE WITHOUT PAY 29 SECTION XVI. MOVEMENT WITHIN THE CLASSIFIED SERVICE 1. Transfer 30 SECTION XVII. SEPARATION FROM SERVICE 1. Termination 30 2. Resignation 31 3. Layoff 31 SECTION XVIII. EMPLOYEE COI`TDUCT 1. Professional Conduct Behavior 32 2. Outside Employment 32 3. Official Badge, Insignia, or Other Identification 32 4. Code of Ethics 32 5. Grooming and Unifornr Standard 35 SECTION XIX DISCRIMINATION AND HARASSMENT 1. Purpose 35 2. Policy 35 3. Definitions 36 4. Complaint Procedure 38 5. Confidentiality 39 6. Responsibilities 40 7. Dissemination of Policy 41 SECTION XX SAFETY Page 3 of 54 P229 1. Compliance 41 2. No. Discrimination 41 3. Safety Equipment 41 4. Employee Responsibility 41 5: Smoking Policy 42 SECTION XXI PHYSICAL JOB REQUIREMENTS 42 SECTION XXII FITNESS FOR DUTY EVALUATION 42 SECTION XXIII GRIEVANCE PROCEDURE 44 SECTION XXN DISCIPLINARY ACTION 1. Cause for Suspension 44 SECTION XXV DISCIPLINARY APPEAL 1. Purpose 45 2. General Provisions 46 3. Pre-Disciplinary Notice 46 4. Hearing Officer Appeal 48 5. CEO Decision 50 SECTION XXVI EMPLOYEE ORGANIZATIONS 1. Procedure for Recognition 51 2. Appropriate Unit Determination 52 3. Recognition 52 4. List of Recognized Organization 53 5. Suspension or Withdrawal of Recognition 53 SECTION XXVII MANAGEMENT RIGHTS 1. Scope of Rights 53 2. Emergency Conditions 54 Page 4 of 54 P230 SECTION I. DEFINITION OF TERMS Appointing Authority -The City Manager orhis/her designee. 2. Appointment -The act of filling a vacant position with an individual who has met the qualifications for that position. 3. Appointment Date: (a) Original date of employment used to compute vacation, sick leave and retirement benefits; (b) The date a person is promoted computed from the nearest pay period. In general, this shall be the date upon which merit step increases are implemented. 4. Board -The Board of Directors of the Rancho Cucamonga Fire Protection District. 5. Chief Officer -Fire Chief (or designee), Deputy Chief, Battalion Chief. 6. City -The City of Rancho Cucamonga. 7. City Manager -The City Manager of the City of Rancho Cucamonga. (If any District resolution, ordinance or policy refers to its "Chief Executive Officer," that term shall be synonymous with the term "City Manager." 8. District -The Rancho Cucamonga Fire Protection District. 9. Class or Class of Positions - All positions in the District service having duties urd responsibilities sufficiently similar so that the same requirements as to education, experience, knowledge and ability maybe demanded of-incumbents, and so that the same schedule of compensation may be made to apply with equity to all. 10. Eligible -Any individual who has successfully passed a competitive examination or interview and who has ]ris name placed on an eligible list. I1. Employee (a) Acting/Interim -Any-employee appointed to a class or position, which position is not occupied by an active status employee. (b) Classified -Any employee of the District filling a position assigned to a classification under the pay plan for employees. Page 5 of 54 P231 (c) Part-time -Any employee working a fraction of the normal work day or week whose hours may be regular or irregular. No employee benefits will accrue to part time employees. (d) Permanent -Any employee who has successfully completed probationary period and is retained in accordance with these rules. (e) Probationary -One appointed to fill a permanent position not having completed the trial or probation period. (f) Provisional -Any employee appointed on a temporary basis when no appropriate list is available from which to establish a permanent appoinunent. (g) Temporary - A person employed to meet a short term need due to the workload within a department. An employee shall not remain in this category over six (6) months without the approval of the Fire Chief. 12. Employee Organization -Any recognized organization which includes employees of the District and which has as one of its primary purposes the representation of such employees in their employment relations with that agency. 13. Examination A. Open Competitive - A test or tests given to all qualified applicants after a suitable period of advertising to establish an eligible list for a vacant position. B. In-House Promotional - A test or tests open to District employees to establish an employment list for a vacant position, provided they have the minimum qualifications required for that position. 14. Fire Chief -The chief administrator of the Fire Department, or that individual duly authorized to act in behalf in his/her absence. The Fire Chief shall be responsible to and report to the City Manager. 15. Personnel Officer -The City Manager or anyone he/she may appoint and/or delegate to act in his/her behalf on personnel matters. 16. Probationary Period - A working test period during which an employee is required to demonstrate his/her capability for the duties of the position to which he/she are appointed by actual performance. Paee 6 of 54 P232 17. Promotion -The movement of an employee from one class to another class having a higher maximum rate of pay. 18. Reclassification - A change in allocation of an individual's position by raising it to a higher class, lowering it to a lower class, or moving it to another class at the same level. 19. Seniority -The length of full time continuous service with the District. 20. Suspension - A temporary removal from duty of an employee, without pay, for disciplinary reasons. 21. Termination -The leaving of District service by an employee due to death, discharge, layoff, resignation, retirement, or work completion. SECTION II. ADMINISTRATION 1. Personnel Officer A. For purposes of implementing these Rules and Regulations, the City Manager has delegated to the Fire Chief, the duties of Personnel Officer. This delegation is subject to revocation/modification, by the City Manager. The Fire Chief may in turn, delegate all or part of the power and duties of the Personnel Officer, except where specifically prohibited. B. The Personnel Officer shall: (1) Prepare and recommend to the Board as required, revisions and amendments of the District's Rules. (Z) Prepare or cause to be prepared, a position classification and salary plan, including class specifications and revisions of the plan as required. (3) Be responsible for administration of the Rules, and for all personnel practices in the District. (4) Administer the Disciplinary and Grievance procedures as provided for in applicable Memoranda of Understanding and/or District Rules. (5) Training files to be kept with the Training Battalion Chief and personnel files to be kept with Personnel Department. To the extent allowed by law, an employee's own file shall be available to that employee upon request and by appointment only. An Page 7 of 54 P233 employee can make copies of his/her own personnel and training files at his/her own expense. SECTION III. CLASSIFICATION PLAN 1. Establishment A. The City Manager may create new classes or divide, combine, or abolish existing classes, and may reassign a class from one salary range to another. B. All existing positions and all new positions in the competitive service, shall be allocated by the Personnel Officer to their proper class in the Classification Plan. Such Classification Plan shall include a descriptive title and a definition, outlining the scope of the duties and responsibilities for each class of position. Placement within a position shall be based on the principal that all positions would be included in the same class if: (]) SufScient]y similar in respect to duties and responsibilities that the same descriptive title may be used; (2) Substantially the same requirements as to education, experience, knowledge and ability are demanded of incumbents; (3) Substantially the same tests of 5tness may be used in choosing qualified appointees; and (4) The same salary range may be made commensurate with the duties and responsibilities of the position. C. The classification title of a position shall be used in all official personnel and budget records and transactions. D. Whenever it is necessary for the District to employ a person on an emergency or extra help basis for which there are no classifications, the City Manager may authorize such employment. In such case the City Manager shall, upon recommendation of the Personnel Officer, fix the amount of compensation and determine the minimum qualifications for such additional employees and limit, in advance, the period of time the position maybe allowed. ?. Amendment and Maintenance of Plan A. Whenever one or more new positions are under consideration for possible establishment, or whenever, because of any revision in organization function a significant change of the duties or responsibilities of any existing position is to be made which may require the reclassifications of such position, or whenever a news class is created to which any position may more appropriately be Page 8 of 54 P234 allocated, or whenever, because of the abolishment or combination of any existing positions or classes, and amendment of the classification plan is required, one or a combination of the procedures stipulated below shall be observed: (1) The Personnel Officer may report the significant facts relating to such possible changes in writing to the City Manager. (2) An employee may request in writing to his or her Employee Organization representatives that a position classification inquiry be conducted. The Employee Organization representatives shall forward the request to the Personnel Officer. (3) The Personnel Officer may undertake an inquiry of the classification of a position. (4) Upon either of the foregoing initiations, the Personnel Officer may undertake a study of the assigned duties and responsibilities of any such position and the qualifications required for filling same, and of the relationships of such positions to other classes of positions in the Classification Plan. (~) On the basis of such investigation, the Personnel Officer may then make necessary recommendations regarding the allocation of the position to a more appropriate class in the existing Classification Plan, or recommend the establishment of the new class to which the position would be allocated, whichever is the most appropriate action. Whenever an inquiry is undertaken by request of an employee, the Personnel Officer shall present his/her findings in writing to the employee within 60 days from the date of inquiry. 3. Class Specifications A. The Personnel Officer shall maintain a written specification for each class based on a study of the duties and responsibilities of positions in the District. Each class specification shall set forth the title of the class, a definition of the duties encompassed, distinguishing chazacteristics, if necessary, examples of duties, and a statement of the qualifications for proficient performance of the work. SECTION IV. COMPENSATION 1. Salary Ranges The base salazy ranges for all classes in the bargaining units shall consist of ranges having five (5) steps, labeled A through E, with the exception of the Fire Chief and Page 9 of 54 P235 Deputy Chief having six (6) steps, labeled A-F, approximately five percent (5%) between each step. Placement within the range shall be in accordance with the following: 2. Salary on Appointment New employees shall be compensated at Step "A" of the salary range to which their class is allocated. If unusual recruitment difficulties are encountered or a candidate is exceptionally well qualified, appointment at a higher step in the salary range maybe authorized by the Fire Chief. 3. Merit Salary Adjustments Advancement within a salary range shall not be automatic, but shall be based upon job performance and granted only on the recommendation of the employee's supervisor and approval of the Fire Chief. Employees shall be considered for merit salary increases in accordance with the following: A. Employees are eligible to be considered for an adjustment at the completion of six (6) consective months of service to the District or after six (~ months of serving in a promotion to a new classification, regardless of step at time of appointment or promotion. Subsequent consideration for adjustment shall be on twelve (12) consecutive month basis. B. Absence of more than one hundred eighty (180) continuous calendar days, other than vacation or military leave, shall cause the employee's merit salary review date to be extended the number of calendar days he or she was absent. C. If, in the supervisor's judgment, the employee's performance does not justify a salary increase on the initial merit salary review date, the employee shall be reevaluated before the expiration of six (6) months dating from the employee's initial merit salary review date. If the period of postponement exceeds three (3) months from the initial merit salary review date and the employee receives a salary increase, the employee shall be assigned a new merit salary review date based on the date the increase was granted. D. Authorized salary step increases shall become effective at the beginning of the pay period nearest the employee's review date. E. Should an employee's merit salary review date be overlooked, and upon discovery of the error, the employee is recommended for a salary increase, the employee shall receive a supplemental payment compensating him or her for the additional salary he or she would have received had the increase been granted at the appropriate time. F. In order to address a situation wherein application of this section would result in the inequitable treatment of employees and upon the recommendation of Page 10 of 54 P236 the Fire Chief, an employee may be placed at any step in the salary range for his or her class. 4. Salary on Promotion An employee, who is appointed to a position in a class with a higher salary range than the class in which he or she formerly occupied a position, shall receive the nearest higher monthly salary in the higher salary range that would constitute a minimum five percent (5%) salary increase over his/her base salary rate, provided that no employee may receive a rate in excess of top step of the promotional class. If the promotion occurs within sixty (60) days ofa scheduled merit salary review date, the employee shall receive the merit increase (if otherwise entitled to it) and the promotional increase concurrently. The employee shall be given a new merit salary review date for purposes of future salary step advancement. The new merit salary review date shall be based upon the effective date of the appointment. 5. Salary on Demotion An employee who is demoted to a position in a class with a lower salary range shall receive a new merit salary review date based upon the effective date of the demotion and receive a salary in accordance with the following: A. Disciplinary demotion -any designated salary step in the lower salary range which will result in the employee's receiving at least a five (~) percent reduction in pay. B. Non-disciplinary demotion -that salary step he or she would have received in the lower class if his or her services had been continuous in said lower class. 6. Salary on Transfer An employee who is transferred from one position to another in the same class or to another position in a similar class having the same salary range shall receive the same step in the salary range previously received and the merit salazy review date shall not change. 7. Salary on Position Reclassification When an employee's position is reclassified and the employee is appointed to the position, salary shall be determined as follows: A. If the position is reclassified to a class with a higher salary range than the former class, salary and merit salary review date shall be set in the same manner as if he or she had been promoted. Page 11 of 54 P237 B. If the salary of the employee is the same or less than the maximum of the salary range of the new class and the salary ranee of the news class is the same as the previous class, the salary and merit salary review date shall not change. C. If the salary of the employee is greater than the maximum of the range of the new class, the salary of the employee shall be designated as a "Y-rate" and shall not change during continuous regular service until the maximum of the salary range to which the class is assigned exceeds the salary of the employee. 8. Salary on Re-employment An employee recalled after a layoff shall receive the same salary step in the range of the class which he or she was receiving upon layoff. 9. Salary on Rehire Upon rehire, an employee shall be placed at such salary step as may be recommended by the supervisor and approved by the Fire Chief. The employee's merit salary review date shall be based on the date of rehire. 10. Acting Pay Acting pay shall be one (1) step, approximately five percent (5%), above the affected employee's base salary rate. Vdhen the work schedule or assigned duties are extremely different, the Fire Chief may approve acting pay which is higher than 5%. To receive acting pay the employee must: A. Be formally assigned, by the Fire Chief or designee, duties either appropriate to a higher class, or within class but with substantially extra duties. B. Subject to (C) below, work in the higher class at least fifteen (] 5) consecutive work days, five (5) shifts for employees working twenty-four (24) hour shifts. Acting pay will be paid beginning (not retroactive) with the sixteenth (16th) consecutive day worked in an acting capacity, sixth (6th) shift for employees working twenty-four (24) hours shifts. C. In any instance where it is reasonable anticipated at the commencement of the acting assignment that the assignment is likely to extend beyond f fteen (15) consecutive work days or five (5) shifts, the described five percent (5%) acting pay shall commence being earned from the first day/shift of the acting assignment. 11. Salary on Change in Range Assignment Paee 12 of 54 P238 When a class is reassigned to either a higher or lower salary range by the Board, the salary of each incumbent in such class on the date the reassignment is effective shall be adjusted to the step he or she was receiving in the former range. 12. Work Periods and Overtime A. The work period for shift personnel is fourteen (14) days. Overtime is paid for time worked in excess of one hundred six (106) hours in the period. B. The work period for forty (40) hour personnel is seven (7) days with overtime being time worked in excess of forty (40) hours in the period. C. Newly appointed, trainee firefighters who are students at the District Fire Academy shall work a 48 hour per week schedule, inclusive of a paid meal period and breaks. 13. Work Shifts A. All twenty-four (24) hour work shifts begin at 0800 and end at 0800 the following day, twenty-four (24) hours thereafter. B. Administrative Staff s ten (10) hour work shifts begin at 0700 and end at 1800. C. Fleet Maintenance (Full-time Personnel) ten (10) hour work shifrs begin at 0700 and end at 1800. 14. Flex Time A. The work schedules of employees assigned to other than twenty-four (24) hours work shifrs are subject to change depending on needs of the service or desires of the concerned employee(s). B. In order to address the District determination that employees shall be assigned to attend training or other educational opportunities, subject to the exception that when an employee attends training in excess of eighty (80) or more consecutive hours, the employee may at District discretion be placed in or on a Forty (40) hour schedule at the start of the training course, and be paid as a forty (40) hour employee, the District shall not change work schedules when the purpose of the change is to minimize payment of time and one-half for overtime. C. The District Fire Academy work schedule is based on 48 hours per week; overtime will be paid in excess of 48 hours per week or 96 hours per two (2) week schedule. Paee 13 of 54 P239 D. Employees may request schedule changes to address personal interests. Whenever reasonably compatible with District needs, such requests will be accommodated, provided however, that the needs of the service as determined by the District will take precedence over employee preferences. E. The District will not effect or affect schedule changes but for good and sufficient cause. SECTION V. APPLICATIONS AND APPLICANTS 1. Announcements and Applicants A. The Fire Chief or designee shall prepare an official bulletin that announces any proposed examinations and shall distribute it to secure the most qualified applicants. The official examination bulletin shall contain information as to the title of the position, typical duties and responsibilities of the position, current salary for the position, the degree of education, training or experience required, passing scores, the manner of making application, and any other information that maybe pertinent. Official application forms shall be made available. All processes shall be approved by the Personnel Officer who shall work in conjunction with the Fire Chief or the Chief's designee. 2. Rejection of Applicant A. The Fire Chief may reject an applicant for any of the follov<~ing causes: (1) Lack of minimum qualifications or requirements set forth in the official examination bulletin announcing the proposed examination. (2) Being physically incapable of performing the duties of the position as determined by a physician appointed by the District. (3) Having been convicted of a felony crime involving moral turpitude. (4) The making of any false statements or omitting any material fact, or practicing any deception or fraud in his/her application or examination. (5) Failure to complete the application or process as described in the official bulletin announcing the examination, including failing to sign the application. 3. Notice of Rejection Page 14 of 54 P240 A. Whenever an application is rejected, written notice of such rejection shall be mailed to the applicant stating the reason for such rejection. SECTION VI. EXAMINATIONS 1. Subject and Methods of Examination A. There will be various phases of examination for any vacant authorized position. B. The selection techniques used in the examination process shall be of a practical nature and shall relate to those subjects which measure the relative capabilities of the individuals examined. C. The method of examining applicants shall be determined by the Fire Chief or his/her designee. D. Examinations for new employees may consist of a physical, medical and/or psychological test as part of the examination. When such testing is required, it shall be made at the District's expense by a duly licensed practitioner. 2. Confidentiality ofExamination A. The identity of persons taking written examinations shall not be disclosed until afrer the examination process is complete. B. An Applicant's scores shall only be disclosed to the applicant. 3. Scoring of Examination A. Failure on any part of an examination shall be grounds for declaring that the applicant has failed the entire examination, or that the applicant is disqualified for subsequent parts of the examination. B. All applicants must pass each individual testing phase with a minimum score of 70%. 4. Notice of Results A. Each applicant in an examination shall be notified of the results thereof. SECTION VII. PROMOTIONAL EVALUATION AND SELECTION PROCESS FOR APPOINTMENT TO CAPTAIN AND ENGINEER 1. Promotional Evaluation Process Page 15 of 54 P241 A. The Promotional Evaluation consists of the following steps: (1) Candidate will be instructed to complete a one (1) page resume listing he/she complete post/after high school education, accomplishments, and District program involvement during the prior two (2) years. The resume which will be utilized by the evaluators shall be according to District Policy. (2) Identify the appropriate management personnel to participate in the process, to include the candidate's recent immediate supervisors. PROMOTIONAL MANAGEMENT CLASSIFICATIONS EXAMINATION PARTICIPATION AS EVALUATORS Fire Captain Fire Captain Fire Engineer Fire Captain (3) The promotional evaluation process will be conducted as a consensus process for the positions of Engineer and Captain. All persons who are eligible to participate in the process as evaluators must participate, unless their absence is approved by the Training Officer. (4) Scores will be compiled and verified by both the Training Officer and another Chief Officer and/or Personnel Department employee. (5) The Personnel Officer will be consulted for legal guidelines and conflict resolution. (6) A consensus evaluation on each candidate will be developed as follows: a. Evaluator comments will be compiled into a summary in the "comments" area for each section of the evaluation form during the consensus process. b. Scores will be totaled and the average taken to determine the consensus score for each section of the evaluation forn~. 2. Evaluation Criteria (in addition to demonstration of technical skill) A. The promotional evaluation process is based on the following criteria: Page ] 6 of 54 P242 (1) Core Values -Integrity, Innovation, Tradition, Professionalism, People, Stewardship, as described in the District Mission Statement. (2) Work Relationships and Interpersonal Skills -Develops and maintains positive working relationships with other employees; works productively and harmoniously as a member of a team; assists others as needed, displays willingness to work with a variety of personalities. Sensitive to the needs and concerns of others; courteous and respectful of others; effective in establishing professional rapport with the public, personnel from other agencies; objective and rational in addressing resolving areas of conflict or disagreement. (3) Initiative and Dependability -High inner work standards and self discipline; consistent high quality and above average effort expended; takes pride in work; acts on own without being prompted; pursues personal development/improvement; generates and follows through on ideas/suggestions for strengthening District operations/procedures. Can be relied upon to meet deadlines, adheres to policies and procedures and participate in and contribute to committees, special projects, etc.; loyal and supportive of District activities, decisions, etc.; consistently good attendance and safety record. (4) Leadership -Sought out by others for advice, persuasive and influential; respected by subordinates, peers and superiors for professional conduct and personal skills; provides excellent role model for personnel; consistent and fair in dealing with others; has inner strength and self-confidence to make difficult/unpopulaz decisions as needed. (5) Decision Making -Demonstrates readiness to render decisions; fully assumes responsibility for outcome of decisions; makes sound decisions using available information; operates within appropriate limits of authority; visualizes and assesses impact prior to finalizing decisions. 3. Examination Weighting A. The weighting of the promotional evaluation process will be as indicated below: Page 17 of 54 P243 PROMOTIONAL ALL OTHER EVALUATION EXAM SECTIONS Fire Captain 20 % 80 Fire Engineer 15 % 85 4. Examination Review A. Candidates may schedule a review of the consensus evaluation with the City Personnel Officer afrer the completion of the examination. 5. Promotion and Selection Process A. When an appointment to a vacancy is needed, the Fire Chief will request that the Battalion Chiefs meet and rate each candidate in the highest band and make their recommendations in writing for him/her to review. Their ratings and comments, while important, are not necessarily binding, but are to be used as a tool for the Fire Chiefs consideration in making his selection to fill the vacancy. B. Areas to be evaluated in the Battalion Chiefs' review shall consist of committee work, special assignments and the employee's personnel file, and other factors deemed relevant by the Battalion Chiefs. C. Afrer the Fire Chief receives the Battalion Chiefs' recommendations, he/she may conduct an interview with each candidate in the highest band. The Fire Chief will then make his/her selection for promotion. D. If there are three (3) or more candidates in the highest band, the Fire Chief shall select an individual from that band. If there is less than three (3) candidates in the highest band, the Fire Chief may select a candidate from the next highest band. If the Chief for some reason passes over a person in a higher band for a person in the lower band, his/her findings shall be justified in writing. SECTION VIII. EMPLOYMENT LISTS 1. Preparation of Lists A. The banding process shall be used to assign individuals based on their test scores and management evaluations to an "A", "B", or "C" band. B. For Captain and Engineer, one representative from the affected employee organization and one Chief Officer shall review the numerical spread of the individual scores and agree on the clusters, producing an A, B or C band. The Chief Officer shall not be the same person who tabulated test scores: Page 18 of 54 P244 For other positions, the Fire Chief or desigmee shall review the numerical spread of the individual scores and determine the appropriate banding. Example: Highest applicants having scores of 95 through 97, would most likely all be placed in "A" band. The remaining applicant scores are 85 and 83 respectively; because of the separation of these two scores in comparison to the above scores, they most likely would be placed in the "B" band, thus eliminating the need fora "C" band. However, should there have been additional applicant scores grouped in the 70's, they would be placed in the "C" band. C. The exam scores that differentiate the respective bands will be confidential and known only by the personnel who develop the bands. This confidentiality is paramount to the effectiveness and overall integrity of the examination process. D. Once the bands have been established, individuals in each band will be listed byname in alphabetical order and without scores on the Promotional Eligibility List. All members of each respective band are considered qualified for promotional consideration. 2. Duration of Lists A. Employment lists shall be effective for a period of one (1) year from the date of their establishment. Upon recommendation of the Fire Chief, the City Manager may extend the duration of an employment list for a maximum of one (1) year from the date it would originally have expired. When appropriate lists for a given classification contain a total of fewer than three (3) names, or the number of eligible candidates does not exceed by two (2) the number of vacancies to be filled, the Fire Chief may request a new examination and the preparation of a new employment list for any class of position. 3. Removal of Names from Lists A.. The Fire Chief may remove the name of any eligible applicant from the employment list: (l) Upon receipt of a written statement from the eligible applicant declining appointment or stating that he/she wishes his/her name removed from the employment list. (2) If the applicant has been rejected for any reason as set forth in these Rules. 4. Notification of Changes Page 19 of 54 P245 A. It shall be the responsibility of eligible applicants to notify the District, in writing, of any change of address or other change affecting qualifications or appointment. SECTION IX. APPOINTMENTS 1. Vacancies A. When a vacancy occurs, the Fire Chief shall at his/her discretion fill the vacancy and provide such information as is required to the City Manager. (1) Except for Appointments to Captain and Engineer classifications, appointments can be made as to anyone in any band. 2. Acting/Interim Temporary Appointments to a Higher Class A. An acting/interim appointment may be made by the Fire Chief to a higher class or position occupied by a person on temporary leave or disability. Acting/interim appointments shall be made from existing eligibility lists. Should no eligibility list exist, acting/interim appointments may be made by the Fire Chief. Compensation for acting/interim appointments should be pursuant to these Rules. B. Upon return of the incumbent from leave or disability, the acting appointment shall be immediately terminated and the appointee shall resume his/her regular duties, compensation and privileges. 3. Reinstatement A. Subject to existing District rules and regulations, the Fire Chief may reinstate any person who has resigned in good standing, without the person being on an existing eligibility list. B. Accordingly, reinstatement shall be conditioned upon all of the following circumstances having been met: • A vacancy in the class or position for which the employee seeks reinstatement. • Not more than twelve (12) months have elapsed between the time of the former employee's separation and what would be the effective date of reinstatement. • The former employee shall meet the medical/psychological requirements of the position. • Work performance and conduct appraisals at the time of separation were satisfactory. Page 20 of 54 P246 • The Personnel Officer shall approve of any reinstatement request prior to such appointment. • Nothing shall have occurred during the break in employment that reflects adversely on the City government or which impairs the individual's ability to perform duties effectively. • Upon reinstatement, there shall be no break in service for purposes of computing seniority, in those instances where seniority -defined as uninterrupted length of service in the employ of the District - is a factor that impacts terms and conditions of employment. However, there shall be no accrual of seniority for the period of separation. • An employee who is reinstated to a position where the necessary probationary test period had not been completed at the time of reinstatement, shall be required to complete that probationary test period by means of successfully completing the total number of months remaining on the probationary testing period at the time of the employee's separation from employment. 4. Re-hiring A. Subject to existing District rules and regulations, the Fire Chief may re-hire into a classification previously filled with the District by the former employee, any person who has resigned in good standing, without that person being on an eligibility list, but will be considered a new employee for appointment. B. Accordingly, re-hiring shall be conditioned upon the requirements of the District, as determined by the Fire Chief. 5. Fingerprints A. In order to be appointed to any position in the District (volunteer or career), all persons must consent to have acopy ofhis/her fingerprints on file and clearance through appropriate law enforcement agencies for criminal history check. 6. Loyalty Oath A. Oath of affirmation of allegiance for public employees (Shall be administered to all employees at time of appointment.) "I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against al] enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of Califomia; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter." Page 21 of 54 P247 SECTTON X. PROBATIONARY PERIOD 1. Length of Probationary Period A. Appointees to a position, and to a promotional position, shall be placed on probation for a period of one (1) year. The probationary period shall be extended in an amount of time equal to all thirty (30) consecutive calendar days or greater absences during the one-year period, by providing the employee written notification of the extension prior to the expiration of the one year period. B. The probationary period shall not include the time served under any temporary an/or acting/interim appointment, but shall date from the time of appointment to a permanent position. C. Appointees to an initial employment with the District may be released from employment without cause during the one (1) year probation and without disclosing any reasons. An initial hire probationary appointee is an at-will employee who is subject to release without cause. Although apre-existing District employee serving a probationary testing period in a promotional position is subject to rejection from that position without there being any showing of cause or right to appeal as to the issue of rejection, such an employee shall not be subject to disciplinary action as that term is defined in these Rules, without being afforded the procedural safe guards set forth in these Rules. 2. Extension of Probationary Period A. At the discretion of the Fire Chief, any employee serving a probationary period may, prior to the conclusion of such period, have his/her probationary period extended for a period of up to six (6) months. SECTION XI. NEPOTISM It is the policy of the Board to restrict the hiring and/or employment of relatives of City/District employees based on the following criteria: For the purposes of this policy, the following definitions shall apply: A. A "relative" is defined as a spouse, domestic partner, child, step-child, parent, step-parent, parent-in-law, legal guardian, brother, sister, brother- in-law, sister-in-lavt~, step-sister, step-brother, aunt, uncle, niece, nephew, grandchild, grandparent, regardless of their place of residence, individuals related to a domestic partner, or any other individual related by blood or marriage living within the same household as the City/District employee. Page 22 of 54 P248 2. The employment of relatives of City/District employees within the City of Rancho Cucamonga and/or the Fire Protection District is limited in the following situations: A. Any relative of a Council Member, the Board, the City Manager or of a Chief Officer shall not be considered for employment within the District in any capacity, either full time or part-time. B. Any relative of aBoard-appointed Commissioner or Board or Committee Member of the Fire Protection District, shall not be considered for employment in any capacity (full or part-time) within the District. C. The appointment, promotion or transfer of relatives of all other City/District employees is prohibited within the District when as a result of appointment, promotion or transfer, such related employees shall on a regularly recurring basis, supervise or be supervised by a relative, work on the same apparatus as a relative, or be given assignments by a relative. The above prohibited conditions maybe permitted for short periods not exceeding three (3) hours or in emergency conditions as declared by the Fire Chief or designee. D. Employees of equal rank who are determined to be "related" and who are employed by the District on July 1, 2007 maybe assigned on the same shifr or work location provided they do not regularly give assignments to one another. Employees of unequal rank who are determined to be "related" and who are employed by the District on July 1, 2007 shall not be regularly assigned to the same shifr or work location if they can be expected to supervise or give assignments to one another. E. Relatives of City/District employees, except for relatives of Board Members, the City Manager, City CounciUBoard appointed Commissioners, or Chief Officers, maybe appointed for temporary assignments as long as the temporary assignment does not otherwise conflict with Section 2(C). If two (2) existing District employees become a relative and their employment conflicts with this rule, they may continue employment provided that such employment does not conflict with Section 2(C). above, nor directly or indirectly place an undue hardship upon other employees within the particular work unit of the marred couple and such employment is not detrimental to the supervision, safety, security or Page 23 of 54 P249 morale of the particular work unit. The Fire Chief orhis/her designee shall determine whether such detriment or undue hardship exists, subject to the right of appeal through the grievance procedure. G. In no case may an employee participate directly or indirectly in the recruitment or selection process for a position in which an employee's relative may have filed an official emplo}~nent application. SECTION XIL RELATIONSHIPS BETWEEN DISTRICT PERSONNEL 1. Camaraderie among employees is healthy for the employees and the organization they work for. It is a necessary ingredient in an effective, successful, productive, and fulfilling work place. Since employees spend so much of their time working together, it is only natural and predictable that relationships, both on and off duty, develop and grow. 2. Public trust requires that employees avoid even the appearance of a conflict between their professional responsibilities and their personal relationships with others. Generally, a potential for such a conflict arises from an off-duty dating relationship or an outside business interest. A dating relationship is defined as a romantic or sexual relationship between employees. A business relationship is defined as two or more employees who are involved in a business enterprise which may involve financial considerations. This would include, but is not limited to, investing in a business, working for a secondary employer where one employee is in a superior role to the other, or where one employee is responsible for the scheduling of the secondary employment. 4. Employees involved in a business relationship as defined above shall notify the Fire Chief in writing of the association via the chain of command within fifteen (15) calendar days of the time within which either or all of the parties to the relationship knew or should reasonably have known of the existence of the relationship. 5. Due to the sensitive nature of personal dating relationships and potential they have for negatively impacting the efficient operation of the District, employees involved in a dating relationship that does not involve asuperior/subordinate relationship as described in this rule are encouraged; but not required, to notify the Fire Chief in writing of their relationship as soon as practical. Such information is for the protection of the District, the employees involved, and other employees. The notification will allow the District to take action that will protect their interests of all parties by avoiding remedying an actual or perceived conflict of interest. 6. In the case of employees involved in a dating relationship where asuperior/subordinate relationship also exists, those employees shall notify the Fire Chief in writing of the relationship within fifteen (15) calendar days of the time within which either or all of the parties to the relationship knew or should reasonably have known of the existence of the relationship. Page 24 of 54 P250 In those situations where a relationship exists between two (2) individuals of the same rank/position, the Fire Chief shall determine whether or not remedial measures are needed based upon an analysis by the Chief of the following non-inclusive factors which either exist or are reasonably perceived as existing: A. Does the relationship have an impact on employee safety? B. Does the relationship have an impact upon the necessary professional/collegial enviromnent within any or all divisions of the Fire District? C. Does the relationship have an impact upon the ability of a superior to effectively perform supervisory duties? D. Does the relationship have an impact upon the validity of performance evaluation reports and similar documents? E. Do either of the employees in the relationship have job duties which authorize performance of shared duties on the same or related duty assignments? F. Do any of the employees in the relationship work under the jurisdiction of the same immediate supervisor? G. In using the description "non-inclusive" it is recognized that other factors may arise regarding relationships between individuals of the same rank/position which reasonably necessitate application of this rule to that relationship. 8. Upon determination being made by the Fire Chief in his/her sole discretion that a superior/subordinate dating and/or business relationship exists or that such a relationship exists between two or more employees of the same rank position which creates an actual or reasonably foreseeable conflict of interest, the Fire Chief shall be authorized in his/her sole discretion to remedy the actual, or reasonably foreseeable conflict by: A. First, attempting to redefine the job responsibilities of the subject employees in order to minimize the conflict. B. If such redefining is not reasonably feasible, one or more of the subject employees maybe transferred to a shift and/or assignment which tends to promote the effective and safe operation of the District, similar to the Rules governing relatives. C. In making any of the above determinations, the Fire Chief may give consideration to the wishes and desires of the involved employees and to which remedy has the least impact on third parties. Page 25 of 54 P251 D. However, the impact upon either the involved or third parties shall be a consideration which is secondary to the reasonable needs of the efficient operation of the District. 9. The purpose of this rule is to remedy and prevent negative impacts a relationship has or may be reasonably expected to have upon the efficient operation and employees of the District. Misconduct committed by employees in a business or dating relationship such as demonstrating favoritism, discrimination, retaliation, or other forms of misconduct will be addressed by utilizing other remedial tools, including but not limited to the disciplinary process. SECTION XIII. PERFORMANCE EVALUATIONS 1. It is the responsibility of the Fire Chief, in cooperation with the Personnel Officer, to administrate performance evaluation reports. A. Administrate -means and includes the preparations, publication and distribution of perfornmance report forms, and giving advice and guidance to supervisors in the preparation and submission of such reports. 2. It is the responsibility of all supervisors to conduct employee perfommance evaluations according to this rule. Supervisors are responsible for initiating, and working towards maintaining an honest, trusting and open-dialog communication with employees. 3. Employees are responsible for working towards maintaining an honest, trusting and open- dialog communication with their supervisor. 4. It is the responsibility of all employees who are responsible for the administration of the program or who have access to the files where they are kept, to keep such information conEdential. 5. General Guidelines A. Supervisors shall implement and maintain a system of documenting supervisor's observations for the purpose of completing performance evaluations. Supervisors shall document observations of strengths and areas of improvement on a regular and periodic schedule, often enough so as to be accurate to who, when and what. B. Employees have an expectation that the supervisor will review the observations regularly. C. Employees may request to review the supervisor's observations, but may not make copies or take notes from the supervisor's notes. Page 26 of 54 P252 D. Supervisors shall dialog with the employee on a regular and periodic schedule, often enough so as to review the strengths and areas of improvement with the employee regularly. There should be no surprises to the employee when reviewing a performance evaluation; strengths and areas of improvement should be reviewed with the employee in a dialog prior to the employee reading it on an evaluation form. E. Supervisors shall refer to the "Performance Evaluation Due Date" spreadsheet located on Firewire, to verify if a merit increase is due. If a merit increase is due and warranted, include the recommendation in the evaluation's narrative. The Fire Chief may approve the recommendation based on the evaluation content. F. All evaluations that include any "below" expectations must include an employee improvement program. The first dialogue box on the 6 and 12 Month Evaluation Form is designed for necessary employee improvement programs. On the Monthly Firefighter Probationary Evaluation, there is a checkbox in the "Comments" section to be checked and the improvement program is to be attached to the evaluation form. 6. Evaluation Process A. Permanent Employees (1) 6 and 12 Month Performance Evaluations shall be completed at 6 and 12 months intervals based on an employee's appointment date in their current position or last merit salary review date. The evaluation shall be initiated and completed by the employee's supervisor. (2) Performance evaluations are due by the end of the month prior to the appointment date. (See schedule posted on FireWire.) (3) All twelve (12) month evaluations are to be submitted for processing. (4) Six (6) month evaluations with no merit increase or no "below expectations" noted are to be kept with the supervisor after review with the employee. (5) Six (6) month evaluations with a merit increase or any "below expectations" noted are to be submitted for processing. six 6 month evaluations that are processed due to "below" expectations will then beheld in a suspense file in Fire Administration. Upon receipt of a 12 month evaluation showing the expectation(s) has been met or exceeded, the six (6) month evaluation will be Page 27 of 54 P253 removed from the suspense file. If the expectation(s) are still "below" both forms will be attached and processed into the permanent file. B. Probationary Firefighters (1) Monthly Performance Evaluation Form -The supervisor shall complete the evaluation at the end of the month and review the observations with the employee. The form will be retained by the supervisor with a copy given to the employee to be kept in his/her probationary manual for reference. In the event that any of the expectations are marked "below", a copy of the evaluation shall be forwarded to the Battalion Chief and Deputy Fire Chief. (2) Temporary Assignment Evaluation Form -Shall be initiated by a probationary Firefighter when working a full shift with a Captain or Acting Captain who is not his/her regular supervisor. The supervisor shall complete the evaluation at the end of the shift and review the observations with the Firefighter. The form will be given to the regular supervisor and a copy retained by the Firefighter and kept in his/her probationary manual for reference. (3) The 12 month evaluation form shall be used at the end of the probationary period. C. Special Program Evaluations (1) If an employee is involved in any program in which stipends are paid, and their performance is "below" expectations, a Special Program Evaluation shall be initiated and completed by the appropriate supervisor or program manager. (See list below). (2) These evaluations shall be forwarded to the employee's supervisor for inclusion in their six (6) or twelve (12) month evaluation. The program manager should be involved in any discussion with the employee and his/her supervisor regarding the Special Program Evaluation. PROGRAM Paramedic Hazardous Materials Accelerant Detection (K-9) RESPONSIBLE SUPERVISOR EMS Administrator HazMat program manager Deputy Chief SECTION XIV. CIVIL SUBPOENA/CRIMINAL SUBPOENA 1. Civil Subpoena Page 28 of 54 P254 When members of District have been served a civil subpoena to appear in court as a witness due to actions or observations as a District employee, the following procedure shall be followed: A. Such appearances shall be considered "hours worked" for purposes of computing overtime eligibility in accord with applicable rules and Memoranda of Understanding. B. District transportation will be provided when available. If the employee uses his or her own transportation, he/she will be reimbursed by District at the prevailing mileage rate. C. If the employee is required to appear in a court outside the Rancho Cucamonga Fire Protection District and this appearance requires the employee to buy a meal he or she will be reimbursed for reasonable expenditures on provision of a receipt. D. if an extended appearance in court is necessary for which lodging and meals would be required, authorization shall first be obtained from the Fire Chief or designee for the incurring of reimbursable costs. 2. Criminal Subpoena A. Pursuant to California Penal Code § 1326, et. seq., if an employee is served with a criminal subpoena, such appearances shall be considered "hours worked" for purposes of computing overtime eligibility in accord with applicable rules and Memoranda of Understanding. B. District transportation will be provided when available. If the employee uses their own transportation, they will be reimbursed by District at the prevailing mileage rate. C. If the employee is required to appear in court outside the Rancho Cucamonga Fire Protection District and this appearance requires the employee to buy a meal, he or she will be reimbursed for reasonable expenditures on provision of a receipt. D. If an extended appearance in court is necessary for which lodging and meals would be required, authorization shall first be obtained from the Fire Chief or designee for the incurring of reimbursable costs. E. A criminal subpoena need not have a court stamp af£xed. SECTION XV. LEAVES OF ABSENCE WITHOUT PAY Page 29 of 54 P255 1. Upon the written request of the employee, a leave of absence maybe granted for a period not to exceed thirty (30) days by the Fire Chief, or a period not to exceed one (1) year by the City Manager. 2. Failure of the employee to return to his/her employment upon the termination of an authorized leave of absence shall constitute a separation from service of that employee. Leave of absence without pay granted by the Fire Chief or City Manager shall not be construed as a break in service or employment. During these periods, vacation, holiday, or sick leave credits shall not accrue. An employee reinstated after a leave of absence without pay shall receive the same step in the salary range received when he or she began the leave of absence. Time spent on such leave without pay shall not count toward service for increases within the salary range. For purposes of this section, the employee's merit increase eligibility date shall be adjusted to the date of reinstatement. 4. An employee on an approved leave of absence without pay may continue medical insurance coverage by paying the full cost to District, in advance, for each month, or portion thereof, of which he/she is absent. SECTTON XVI. MOVEMENT WITHIN THE CLASSIFIED SERVICE 1. Transfer A. With the approval of the Fire Chief, an employee maybe transferred from one position to another in the same class or a comparable class at the same salary level, providing the employee meets the minimum qualifications of the new position. A transfer shall not be used to circumvent the requirements surrounding promotion, demotion, advancement or reduction. B. Probationary Period (1) Whenever a~transfer is made at the request of the employee, the transfer shall be subject to the employee satisfactorily completing probation in the new position. SECTION XVII. SEPARATION FROM SERVICE 1. Termination A. Upon temtination from the District, all accumulated hours for holiday, vacation, or compensation time will be paid to the employee at his/her straight hourly rate of pay at the time of termination, less any time and expenses owed to the District. 2. Resignation Page 30 of 54 P256 A. An employee wishing to leave the District service in good standing shall file with the Fire Chief a written statement of resignation, listing the reason and the effective date, at least two (2) weeks before leaving. 3. Layoff A. In the event of a layoff, the following procedure is intended to provide primary consideration to seniority of service. If at all possible, the employee is to be given thirty (30) days notice before such a layoff is to take place. B. A demotion or transfer to another position maybe made to prevent a layoff, providing the employee meets the minimum qualifications for such position. C. In the event of a layoff, those employees with the least seniority in the classification affected shall be laid off first. The order of layoff shall be: (1) Temporary employees in the affected classification shall be laid off first. (2) Probationary employees in the affected classification shall be laid off next. (3) Exceptional circumstances may include the desirability of maintaining a balanced department or work unit and maintaining employees in the classification, department or section who have the ability to perform the work available. D. An employee laid off shall be afforded the opportunity upon election of the employee, to "bump" into a lower compensated classification within the District in which the laid off employee: (1) Has at the time of layoff, formerly held a permanent appointment in the lower classification or is qualified by education or experience for appoinmrent to the lower classification (2) Has greater District seniority (defined as uninterrupted length of service as a District employee) than a lower compensated employee who would be displaced by virtue of an exercise of the bumping option. The determination of which employee shall be displaced because of the bumping option being exercised, shall be determined in accord with the guidelines set forth in Section XVII(3)(C) above and District seniority. E. The employee displaced shall be considered as laid off for the same reason as the person who displaced him/her and shall, in the same manner, be eligible to displace to a position in a classification in which he/she formerly held a permanent appointment or is qualified by education and/or experience and Page 31 of 54 P257 demonstrates by successful completion of a qualifying examination that he/she is capable of performing the duties of the classification. SECTION XVIII. EMPLOYEE CONDUCT 1. Professional Conduct and Behavior A. Employees shall conduct themselves in a professional manner and shall base their behavior on courage, honor and service. B. Unprofessional behavior which can or does (or is reasonably expected to) impugn the reputation of the District is prohibited. 2. Outside Employment A. Full time District employees may not carry on, concurrently with their public service, any private business or undertaking, attention to which affects the time or quality of their work or which casts (or is reasonably expected to) discredit upon or creates embarrassment for the District. Outside employment must be authorized in writing by the City Manager or designee. See Section 4(F), below and Government Code § 1126 for guidelines in approving such employment. B. No District owned equipment, autos, trucks, instruments, tools, supplies, machines or any other item which is the property of the District shall be used by any officer or employee while said officer or employee is engaged in any outside employment for compensation. 3. Official Badge, Insignia, or Other Identification A. No District employee who uses a badge, insignia, or other identification as evidence of their authority shall allow it to be used by any other individual. Neither shall they use their badge; insignia, or identification in any way to advance a private interest. 4. Code of Ethics A. The proper operation of government requires that public employees be responsible to the public; that governmental decisions and policy be made in the proper channels of the govemmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a Code of Ethics for all officials and employees. The purpose of this Code is to establish ethical standards of conduct for all such employees by setting forth Page 32 of S4 P258 those acts or actions that are incompatible with the best interests of the District. B. Responsibilities ofPublic Office Public employees are agents of public purpose and hold employment for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of this state and to carry out impartially the laws of the Nation, State and District. They are bound to observe in their official acts the highest standards of morality and to discharge faithfully the duties of their office regardless of personal considerations, recognizing that the public interest must be their primary concern. Their conduct in their official affairs should be above reproach. C. Fair and Equal Treatment-Appointment Canvassing of members of the Board of Directors, directly or indirectly, in order to obtain preferential consideration in connection with any appointment to the District, shall disqualify the candidate for appointment. D. Use of District Property No employee shall request or permit the use of District owned vehicles, equipment, materials, or property for personal convenience or profit, except when such services are available to the public generally or are provided as District policy for the use of such employee in the conduct of official business. E. Special Considerations to Citizens No employee shall grant any special consideration, treatment, or advantage to any citizen beyond that which is available to every other citizen. F. Conflict of Interest No employee shall engage in any business or transaction or shall have a financial or other personal interest, directly or indirectly, which is incompatible with the proper discharge of his/her official duties in the public interest or would tend to impair his/her independence ofjudgment or action in the performance ofhis/her official duties. Personal, as distinguished from financial interest, includes an interest arising from blood, marriage relationships, close business, or political association. G. Disclosure of Confidential Information Page 33 of 54 P259 No employee shall, without proper legal authorization, disclose confidential information concerning the property, government or affairs of the District, nor shall he/she use such information to advance the financial or other private interests of himself/herself or others. H. Gifts and Favors No employee shall accept any valuable gift, whether in the form of cash, service, loan, thing, or promise, from any person, firm, or corporation which, to his knowledee, is interested directly or indirectly in any manner whatsoever in business dealings with the District; nor shall any such employee accept any gifr, favor, or thing of value that may tend to influence him/her in the discharge of his/her duties, or grant, in the discharge of his/her duties, any improper favor, service, or thing of value. I. Political Activity (1) No employee shall use his/her position on behalf of any political or election activity when on duty or in uniform. (2) No employee shall pose for photographs nor use or provide candid photographs for any political or election activity showing personnel in reasonably identifiable District uniform, stations, facilities, apparatus or other reasonably identifiable District resources. (3) No employee shall reference or use his/her employment by the District for any political or election activity. (4) No employee shall.participate in any political or election activity which is prohibited by any State or Federal law or these rules. (5) District fire apparatus sold or disposed of to any employee organization shall not be used in any political or election activity unless the apparatus is reasonably distinguishable as owned by the employee organization. Said apparatus shall be "reasonably distinguishable" by it bearing an insignia(s) denoting the apparatus as employee Organization property. Said insignia(s) shall be affixed to the apparatus in all locations where District insignia(s) would be typically located. J. Speech The First Amendment does not protect al] speech that is made in the workplace and public employees do not have an absolute constitutional right to engage in all forms of speech in the Page 34 of 54 P260 workplace. In evaluating whether speech made by a public employee is entitled to First Amendment protection, employees are cautioned to consult legal counsel, as statements they make may result in disciplinary actions. Grooming and Uniform Standard A. District employees shall conform to the grooming and uniform standards detailed in District policy. SECTION XIX DISCRIMINATION AND HARASSMENT Purpose The purpose of this Policy is to: establish a strong commitment to prohibit and prevent discrimination, harassment, hazing, and retaliation in employment; to define those terms; and to set forth a procedure for investigating and resolving internal complaints. The employer encourages all covered ihdividuals to report - as soon aspossible -- any conduct that is believed to violate this Policy. 2. Policy The employer has zero tolerance for any conduct that violates these Rules. Conduct need not arise to the level of a violation of law in order to violate this Rule. Instead a single act can violate this Policy and provide grounds for discipline or other appropriate sanctions. Harassment or discrimination against an applicant or employee by a supervisor, management employee, co-worker or contractor on the basis of race, religion, sex (including gender and pregnancy), national origin, ancestry, disability, medical condition; genetic characteristics, marital status, age, or sexual orientation (including homosexuality, bisexuality, or heterosexuality) will not be tolerated. Hazing of applicants or employees shall be prohibited regardless of whether or not it is based on any of the above protected class categories. This Policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence, compensation, and training Disciplinary action or other appropriate sanction up to and including termination will be instituted for prohibited behavior as defined below. Paae 35 of ~4 P261 Any retaliation against a person for filing a complaint or participating in the complaint resolution process is prohibited. Individuals found to be retaliating in violation of this Policy will be subject to appropriate sanction or disciplinary action up to and including termination. 3. Definitions A. Protected Classifications: This Policy prohibits harassment or discrimination because of an individual's protected classification. "Protected Classification" includes race, religion, color, sex (including gender and pregnancy), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, pregnancy, age, medical condition, genetic characteristics, and physical or mental disability. B. Policy Coverage: This Policy prohibits employer officials, officers, employees or contractors from harassing or discriminating against applicants, officers, officials, employees, or contractors because : 1) of an individual's protected classification; 2) of the perception than an individual has a protected classification; or 3) the individual associates with a person who has or is perceived to have a protected classification. C. Hazing: This policy prohibits subjecting an applicant or employee to abusive or humiliating tricks, ridicule, or tasks. D. Discrimination: This policy prohibits treating individuals differently because of the individual's protected classification as defined in this policy. E. Harassment may include, but is not limited to, the following types of behavior that is taken because of a person's protected classification. Note that harassment is not limited to conduct that employer's employees take. Under certain circumstances, harassment can also include conduct taken by those who are not employees, such as elected officials, appointed officials, persons providing services under contracts, or even members of the public: (1) Sroeech, such as epithets, derogatory comments or slurs, and propositioning on the basis of a protected classification. This might include inappropriate comments on appearance, including dress or physical features, or dress consistent with gender identification, orrace-oriented stories and jokes. (2) Physical acts, such as assault, impeding or blocking movement, offensive touching, or any physical interference Page 36 of 54 P262 with normal work or movement. This includes pinching, grabbing, patting, propositioning, leering, or making explicit or implied job threats or promises in return for submission to physical acts. (3) Visual insults, such as derogatory posters, cartoons, or drawings related to a protected classification. (4) Unwanted sexual advances, requests for sexual favors and other acts of a sexual nature, where submission is made a term or condition of employment, where submission to or rejection of the conduct is used as the basis for employment decisions, or where the conduct is intended to or actually does unreasonably interfere with an individual's work performance or create an intimidating hostile, or offensive working environment. F. Guidelines for Identifying Harassment: To help clarify what constitutes harassment in violation of this Policy, use the following guidelines: (1) Hazassment includes any conduct which would be "unwelcome" to an individual of the recipient's same protected classification and which is taken because of the recipient's protected classification. (2) It is no defense that the recipient appears to have voluntarily "consented" to the conduct at issue. A recipient may not protest for many legitimate reasons, including the need to avoid being insubordinate or to avoid being ostracized. (3) Simply because no one has complained about a joke, gesture, picture, physical contact, or comment does not mean that the conduct is welcome. Harassment can evolve over time. Small, isolated incidents might be tolerated up to a point. The fact that no one is complaining now does not preclude anyone from complaining if the conduct is repeated in the future. (4) Even visual, verbal, and/or physical conduct between two employees who appear to welcome it can constitute harassment of a third applicant, officer, official, employee or contractor who observes the conduct or learns about the conduct later. Conduct can constitute hazassment even if it is not explicitly or specifically directed at an individual. Page 37 of 54 P263 (~) Conduct can constitute harassment in violation of this Policy even if the individual engaging in the conduct has no intention to harass. Even well-intentioned conduct can violate this Policy if the conduct is directed at, or implicates a protected classifcation, and if an individual of the recipient's same protected classification would find it offensive (e.g., gifrs, over attention, endearing nicknames). G. Retaliation: Any adverse conduct taken because an applicant, employee, or contractor has reported harassment or discrimination, or has participated in the complaint and investigation process described herein, is prohibited. "Adverse conduct" includes but is not limited to: taking sides because an individual has reported harassment or discrimination, spreading rumors about a complaint, shunning and avoiding an individual who reports harassment or discrimination or real or implied threats of intimidation to prevent an individual from reporting harassment or discrimination. The following individuals are protected from retaliation: those who make good faith reports of harassment or discrimination, and those who associate with an individual who is involved in reporting harassment or discrimination or who participates in the complaint or investigation process. 4. Complaint Procedure A. An employee, job applicant, or contractor who believes he/she has been harassed and/or subjected to hazing may make a complaint verbally or in writing with any of the following. There is no need to follow the chain of command: (1) Immediate supervisor; (2) Any supervisor or manager within or outside of the department; (3) Department head; or (4) Deputy City Manager for Administrative Services B. Any supervisor or department head who receives aharassment/hazing complaint should notify the Deputy City Manager for Administrative Services immediately. C. Upon receiving notification of a harassment/hazing complaint, the Deputy City Manager for Administrative Services shall: (1) Authorize and supervise the investigation of the complaint and/or investigate the complaint. The investigation will Page 38 of 54 P264 include interviews with: 1) the complainant; 2) the accused harasser; and 3) other persons who have relevant knowledge concerning the complaint. (2) Review the factual information gathered through the investigation to determine whether the alleged conduct constitutes harassmenbltazing, discrimination or retaliation giving consideration to al] factual information, the totality of the circumstances, including the nature of the conduct, and the context in which the alleged incidents occurred. (3) Report a summary of the determination as to whether harassment, discrimination, hazing or retaliation occurred to appropriate persons, including the complainant, the alleged harasser, the supervisor, and the department head. If discipline is imposed, the level of discipline will not be communicated to the complainant. (4) If conduct in violation of this Policy occurred, take and/or recommend to the appointing authority prompt and effective remedial action. The action will be commensurate with the severity of the offense. (5) Take reasonable steps to protect the complainant from further harassment, discrimination, hazing or retaliation. (6) Take reasonable steps to protect the complainant from retaliation as a result of communicating the complaint. D. The employer takes a proactive approach to potential Policy violations and will conduct an investigation if its officers, supervisors, or managers become aware that harassment, discrimination, hazing or retaliation maybe occurring, regardless of whether the recipient or third party reports a potential violation. E. Option to Report to Outside Administrative Agencies: An individual has the option to report harassment, discrimination or retaliation to the U.S. Equal Employment Opportunity Commission (EEOC) or the California Department of Fair Employment and Housing (DFEH). These administrative agencies offer legal remedies and a complaint process. The nearest offices are listed in the government section of the telephone book or employees can check the posters that are located on employer bulletin boards for office locations and telephone numbers. Confidentiality Page 39 of 54 P265 Every possible effort will be made to assure the confidentiality ofcomplaints made under this Policy. Complete confidentiality cannot occur, however, due to the need to fully investigate and the duty to take effective remedial action. As a result, conftdentialitywill bemaintained to the extent possible. An individual who is interviewed during the course of an investigation is prohibited from discussing the substance of the interview, except as otherwise directed by a supervisor or the Deputy City Manager for Administrative Services (or designee). Any individual who discusses the content of an investigatory interview will be subject to discipline or other appropriate sanction. The employer will not disclose a completed investigation report except as it deems necessary to support a disciplinary action, to take remedial action, to defend itself in adversarial proceedings, or to comply with the law or court order. 6. Responsibilities Managers and Supervisors are responsible for: A. Informing employees of this Policy. B. Modeling appropriate behavior. C. Taking all steps necessary to prevent harassment, discrimination or retaliation from occurring. D. Receiving complaints in a fair and serious manner, documenting steps taken to resolve complaints. E. Monitoring the work environment and taking immediate appropriate action to stop potential violations, such as removing inappropriate pictures or correcting inappropriate language. F. Following up with those who have complained to ensure that the behavior has stopped and that there are no reprisals. G. Informing those who complain of harassment or discrimination of his or her option to contact the EEOC or DFEH regarding alleged Policy violations. H. Participating in periodic training. Page 40 of 54 P266 Fully cooperating with the employer's investigations by responding fully and truthfully to all questions posed during the investigation. Maintaining the confidentiality ofany investigation that the employer conducts by not disclosing the substance of any investigatory interview, except as directed by the department head or Deputy City Manager for Administrative Services. K. Reporting any act he or she believes in good faith constitutes harassment, discrimination, or retaliation as defined in this Policy, to his or her immediate supervisor, or department head, or Deputy City Manager for Administrative Services. Dissemination of Policy A. .All employees shall receive a copy of this Policy when they are appointed. The Policy maybe updated from time to time and redistributed. B. A]1 employees shall review this policy annually and acknowledge review during their annual performance evaluation. SECTION XX. SAFETY 1. Compliance A. District employees shall conforni to and comply with all health, safety, and sanitation requirements imposed by District, State or Federal Law or regulations adopted under State or Federal law. 2. No Discrimination A. No employee shall be in any way discriminated against as a result of reporting any condition believed to be a violation of"Section XX SAFETY" of the Rules. 3. Safety Equipment A. Should the employment duties of an employee in the estimation of California Occupational Safety and Health Administration, require use of any equipment or gear to insure the safety of the employee or public, District shall furnish such equipment or gear. 4. Employee Responsibility Page 41 of 54 P267 A. In the course of performing their normally assigned work, emp]oyees will be alert to observe unsafe practices, equipment, and conditions; as well as em~ironmenta] conditions in their immediate area which represent health hazards and will report such conditions to their immediate supervisor. All employees shall make certain that all power machinery is equipped with safety devices properly installed and in working condition and that co-workers use utmost care in the handling of tools and equipment. Employees shall report all accidents immediately to their immediate supervisors. Reports shall be submitted on forms provided by District. 5. Smoking Policy A. Employees shall abide by the District "Smoking Policy," as written and approved by the District in effect on July 1, 1996. SECTION XXL PHYSICAL .IOB REQUIREMENTS A. The District shall require employees to maintain good physical condition. An employee shall not hold a position in a class when physically unable to perform the duties of such position, as determined by the Fire Chief utilizing an essential job functions study and accommodations hearing. SECTION XXII. FITNESS FOR DUTY EVALUATION When specific; demonstrated facts reasonably indicate that an employee may not be presently fit for duty, the Fire Chief or designee may require the employee to submit to a physical or psychological fitness for duty examination. Prior to being required to submit to such an exam, the employee shall be presented with a written statement containing the basis for the belief that he or she is not presently fit for duty, as well as all documentation to be famished to the doctor or psychologist administering the fitness exam. Any employee administratively relieved from duty pending a fitness exam shall be placed on paid administrative leave until the results of the examination are known. 2. If the results of the examination indicate that the employee is fit to perform the regu]ar duties of the position, the employee shall be returned to work on his or her next regular work shift or day. If the results of the examination indicate the employee is not fit for duty, the District will consult with the employee to determine whether the employee shall be placed on Injury on Duty (IOD) leave (i.e., Labor Code § 4850), sick leave, compensatory time off or vacation leave. An employee with no unused, accrued leave maybe placed in an unpaid status. If the results of the examination indicate that the employee is fit for duty with limitations, the District and the employee will meet to determine whether the employee's limitations can be accommodated, and the employee returned to work. If there is no Page 42 of 54 P268 accommodation that can be reasonably made, the employee shall be treated as though unfit for duty. Nothing within these rules is intended, and nothing shall be construed, to affect or alter the employer's or employee's rights under the workers' compensation system, Labor Code § 4850, Family Medical Leave Act, state or federal pregnancy laws or HIPPA. 4. Medical Exams A. An employee required to submit to a medical fitness examination shall be sent to his or her pre-designated health care provider or, if the employee has not pre-designated a health care provider, to a doctor of the District's choice within the Medical Provider Network. The cost of the examination shall be borne by the District. Time spent in the exam, including travel to and from the worksite and/or residence and the exam, shall be considered hours worked. B. If the employee is sent to a doctor selected by the District and declared unfit for duty, the employee shall have the right to seek a second opinion, at the employee's expense and without compensation. In the event there are conflicting opinions between the first and second doctors, the employee shall be sent to an agreed upon medical examiner (AME) for the decisive opinion. Out of pocket employee costs for the AME, including but not limited to, co- pays/deductible(s) shall be equally borne by the parties. Other than out of pocket employee expenses, the AME exam shall be at the District's expense, and the time attending the exam, including travel to and from the worksite and/or residence and the exam, shall be considered hours worked. 5. Psychological Exams The parties acknowledge that psychological testing of District Personnel is a matter that requires specialized skills and expertise. A. As regards fitness for duty examinations based on perceived lack of psychological fitness, the District and the Union shall on or before July 1 of each year, meet and agree upon a list of three (3) licensed physicians or psychologists, the latter having a doctoral degree in psychology and at least five (5) years of postgraduate experience in the diagnosis and treatment of emotional and mental disorders. B. Psychological fitness for duty examinations shall be conducted alternately in order by each examiner on the list. The list shall be arranged alphabetically, by last name. The cost of the exam shall be borne by the District. Time spent at the exam and traveling to and from the worksite or residence shall be considered as hours worked. Page 43 of 54 P269 C. A written directive shall be provided to the employee indicating the reasons for the reasonable cause and providing direction to the employee to participate in the evaluation and including the date, time and location of the evaluation professional D. The Fire Chief shall be responsible for identifying and communicating in writing with the employee the necessary steps for returning to work. E. All evaluations shall be kept in the possession of the qualified professional, remain confidential material, and only a written determination of the fit for duty or not fit for duty will be provided to the Fire Chief. SECTION XXIII. GRIEVANCE PROCEDURE I . The grievance procedure shall be according to the applicable Memorandum of Understanding (MOU). SECTION XXN. DISCIPLINARY ACTION Cause for Suspension, Reduction in Salary Rate, Demotion, Termination. An employee with permanent status in his/her current classification may be disciplined for the following: A. Failure to meet reasonable performance standards and requirements. B. Discourteous treatment of the public or other employees. C. Willful or negligent disobedience of any law, ordinance, rule, regulation, or superior's lawful order. D. Misappropriation or damage to public property or waste of public funds or property through negligent or willful misconduct. E. Absence without approved leave. F. Tardiness or absenteeism. G. Practicing deception or fraud in the securing of a job appointment or promotion. H. Failure to supply full information as to character, reputation, medical history, or acts which, if known at the time of appointment, might have resulted in a disqualification of the employee for the job to which appointment was made. Page 44 of 54 P270 Falsification of an official statement or document. Failure to pay court-recognized debts or make reasonable provisions for their payment. K. Incapacity to perform job duties because of a mental or physical ailment or defect consistent with the retirement rights of the employee. . L. Neglect of duties. M. Failure to cooperate with the implementation and application of the Equal Employment Opportunity principles. N. Possession or using narcotics or alcohol in District facilities or reporting to work under influence of same. O. Improper withdrawal or limitation of service or any action which interferes with or is disruptive of the District mission or the public service. P. Insubordination. Q. Engaging in or condoning the sexual harassment or hazing of fellow employees. R. Harassment of applicants or employees. S. Hazing of employees. T. Possession of adult material of a sexual nahire or using Internet websites of an adult sexual nature on duty or within District facilities. U. Any action inconsistent with these Rules or officially promulgated rules. SECTION XXV. DISCIPLINARY APPEAL 1. Purpose A. This article is intended to provide a fair, orderly, and due process compliant procedure whereby employees can seek review of disciplinary actions. Disciplinary actions shall be defined as: 1) oral warning, 2) written reprimand, 3) suspension without pay, 4) reduction in pay, ~) demotion, 6) termination. Transfers or reassignments resulting in a reduction in bonus or related compensation shall not be considered disciplinary action and shall not be action subject to review pursuant to either the MOU effective on July 1, 2007 or any other District Rules, policies and regulations. Further, oral warnings and written reprimands shall not be subject to appeal beyond the level of the Page 45 of 54 P271 Fire Chief or designee as set forth below. Performance evaluation reports and/or the discharge of probationary employees shall not be subject to review pursuant to this or any Article. 2. General Provisions A. Preparation of an appeal will be accomplished in such a manner and at a time that will not interfere with normally required work procedures. B. The District Board of Directors (or any individual member of the Board) shall not be contacted by employees or their representatives at any time that the grievance appeal is being processed. Any such contact shall result in the appeal being deemed dismissed in its entirety with prejudice. C. Failure of the appellant to comply with time limitations specified in the appeal procedure shall constitute a withdrawal of the appeal, except upon a showing of good cause for such failure. Failure of District supervisory or administrative staff to comply with specified time limitations shall permit the appellant to proceed to the next step in the procedure. EXCEPTION: Notwithstanding the above, an extension of time is permitted with the mutual consent of both parties. D. Any period of time specified in this rule for the giving of notice or taking of any action excludes weekends and holidays. A "day" as used in this Section shall mean a calendar day. If the last date to take action falls on a day that administrative offices are closed, the last date for action shall be extended to the next day during which administrative offices are opened. E. Unless otherwise specifically provided for herein, the term "days" shall mean business days of the District's Administrative offices. F. Neither a hearing officer nor the City Manager shall have authority to determine if a matter is within the definition of a disciplinable appeal and/or is timely filed or otherwise administratively prosecuted in a timely manner. 3. Pre-Disciplinary Notice A. In those instances where a supervisor intends that a disciplinary action shall be issued consisting of the loss of property (suspension, reduction, demotion or dismissal), the supervisor intending to issue said recommendation shall provide the affected employee with a written notice prior to imposition of any such disciplinary action. Said written notice shall at a minimum, consist of the following: (1) A statement of the disciplinary action_that is being proposed. Page 46 of 54 P272 (2) The proposed date of imposition of said action. (3) A statement of the basis for said proposed action. (4) The Notice shall include as attachments, the materials upon which the proposed action is based (with the exception of the employee's personnel file, which need not be attached to the Notice). (5) A statement of the method for participating in apre-disciplinary review of the proposed action. B. At the discretion of the Fire Chief, a Notice of Intended Disciplinary Action can be issued by either the Chief or his/her designee. C. Not later than fifteen (15) days after being served with the Notice of Intended Disciplinary Action, the employee shall serve the Fire Chief or designee with a written request to convene such a meeting. The pre-disciplinary- review meeting shall be conducted not later than fifteen (15) days thereafter. The employee has the option of waiving participation in apre-disciplinary review meeting, and instead may respond to the Notice of Intended Disciplinary Action in writing. If the employee so elects, the employee's substantive written response to the Notice of Intended Disciplinary Action shall be served upon the Fire Chief or designee within fifteen (15) days of service of the Notice of Intended Disciplinary Action. D. The pre-disciplinary review meeting shall be anon-evidentiary, informal meeting conducted pursuant to the principles in Skelly v. State Personnel Board. There shall be no subpoena power as regards said pre-disciplinary review meeting and there shall be no examination of witnesses. Rather, the purpose of the meeting is for the subject employee to provide the Fire Chief or designee with an informal rebuttal to the findings and conclusions set forth by the Fire Chief or designee. E. If the employee does not elect to participate in apre-disciplinary review meeting, then the Fire Chief or designee shall issue a Notice of Disciplinary Determination based upon a review of the Notice of Intended Disciplinary Action and the materials incorporated therein. F. Regardless of whether or not the Notice Intended Disciplinary Action is issued by the Chief or a designee, the Chief shall preside over any timely requested pre-disciplinary review proceeding and shall issue a deternrination either rejecting, modifying or sustaining the nature of the proposed action. However, the pre-disciplinary review proceeding shall not result in an increase in the severity of the proposed action without an amended Notice of Page 47 of 54 P273 Intended Action being first drafred and seined and which so reflects the Fire Chiefs recommendation. Any amended Notice of Intended Action as described herein shall be based on evidence, conduct or other information separate acrd distinct from the materials upon which the initial Notice of Intended Action was based. G. The Fire Chief shall cause the Notice of his/her post-review determination to be served upon the employee and/or the employee's representative. H. The decision by the Fire Chief or designee shall address whether or not the appeal of the employee is appeal able pursuant to the definition set forth in this Section and/or is timely filed or otherwise administratively prosecuted in a timely manner. In the event that the Fire Chief or designee determines that the employee's appeal is not defined as such by this Section and/or is not timely filed or otherwise administratively prosecuted in a timely manner, the Fire Chief or designee shall advise the employee that the matter is not appeal able and the appeal shall proceed no further unless or until on application by the employee, a judgment is entered at the trial court level, indicative of the matter being jurisdictionally appeal able pursuant to the definitions set forth in this Section and/or pursuant to requirements of timeliness. 4. Hearing Officer Appeal A. This Section shall only be applicable to an appeal of disciplinary actions consisting of a deprivation of property (suspension, reduction in pay, demotion or termination). B. If an appeal is not resolved by the Fire Chief following apre-disciplinary review meeting, then within fifteen (15) days of service by the Fire Chief or designee of his decision, the employee may further appeal the matter by filing with the office of the Fire Chief orhis/her designee a written appeal to an advisory hearing officer. Said appeal shall be timely only if it is received in the office of the Fire Chief or designee not later than fifteen (15) days after service of the appealable decision by the Fire Chief or designee. C. The employee's appeal shall state with specificity the basis upon which the appeal is based, the specific relief sought, and the affirmative defenses to be offered, if any. D. Within ten (10) days afer receipt of a valid appeal, the Fire Chief or his/her designee shall request of the California State Conciliation and Mediation Service, that it submit a list of seven (7) hearing officers for hearing of the appeal. The Fire Chief or designee shall direct that a copy of the list of hearing officers be sent to the employee and to the Fire Chief or designee, as well. Page 48 of 54 P274 E. Absent mutual selection of a hearing officer from either the submitted list or otherwise, the hearing officer shall be chosen by an initial flip of the coin, with the prevailing employee or Fire Chief/designee having the option of making the first strike or directing that the opposing party make the first strike. Following alternate striking, the one remaining hearing officer candidate shall be deemed the appointed hearing officer. The hearing officer shall conduct the hearing at a time and place mutually agreed upon by the parties. G. The hearing shall be memorialized by use of a certified shorthand reporter. The shorthand reporter shall be selected by the employee. H. All fees and expenses of the hearing officer shall be borne equally by the District and the Employee Organization. I. All fees and expenses related to the securing of a representative and/or legal counsel, witness fees and other expenses attendant to the presentation of evidence, shall be borne by the party at whose direction said expense is incurred. The per diem fee of the shorthand reporter shall be borne by the District. The cost of transcription shall be borne by the party ordering the transcript. K. With the exception of statutory privileges, neither the Federal or California State Rules of Evidence shall be binding upon evidentiary issues at the hearing. However, such authorities maybe considered by the hearing officer in rendering evidentiary rulings. Further, the California Administrative Procedure Act shall specifically be of no application to the hearing process. Additionally, the Fire Chief or designee shall be specifically authorized to call the employee or any other individual as a witness during his case in chief or otherwise as the Fire Chief or designee may deem appropriate. The employee may use the following subpoena power as regards City or District employees. L. Although the Rules of Evidence shall not be strictly adhered to, hearsay that would be inadmissible in a civil or criminal proceeding cannot in and of itself support a finding by the hearing officer without corroboration. In general, the hearing officer shall admit evidence which is of such reliability that reasonable persons rely upon it in the conduct of serious matters such as the hearing. M. The burdens of proof and production of evidence shall be borne by the Fire Chief. The standard of proof shall be by a preponderance of the evidence. Page 49 of 54 STAFF REPORT ANIDtAL CARE & SERVICES DEPARTMENT Date: June 20, 2007 P275 RANCHO CUCAMONGA To: Mayor and Members of the City Council Jack Lam, City Manager ~"~ From: Joe Pulcinella, Animal Care and Services Directo~U Subject: APPROVAL OF ANIMAL CARE AND SERVICESiSPONSORSHIP APPROVAL POLICY RECOMMENDATION Staff recommends that the City Council approve the Animal Care and Services Sponsorship Approval Policy and authorize staff to execute agreements with donors in support of animal care and services programs, projects, and equipment purchases in keeping with this Policy. BACKGROUND/ANALYSIS The City of Rancho Cucamonga's Animal Care and Services Department has affiliate status with the Rancho Cucamonga Community Foundation. Approximately $30,000 has been received in monetary donations since the City assumed responsibility for animal care services beginning in May 2006. In addition, Animal Care and Services regularly receives donations of supplies that are included on a "wish list" that is advertised on the www.RCPets.info web site and in outreach materials. The Department is now interested in developing a more formal sponsorship program as well as expanding the fundraising opportunities for donors. One of the first areas of focus will be the Phase II improvements at the Center, which will include enhanced medical services areas and outdoor play areas. A "sneak peek" event is being planned for this summer to highlight the construction and opportunities for sponsorship of animal medical care, medical equipment, and supplies. Information will also be provided at this event and through other outreach efforts on all the different ways that donors may support Animal Care and Services programs. Therefore, approval of a sponsorship approval policy is recommended to be able to formalize agreements with donors and appropriately recognize donors through items such as equipment tags, donor wall in the lobby, pet memorial certificates, and plaques. The attached sponsorship policy is modeled after the Promoting Arts and Literacy (PAL) Campaign guidelines, although the recognitions and types of donations available will be specifically targeted to animal care and services. Respectfully submitted, Joe Pulcinella Animal Care and Services Director City of Rancho Cucamonga Animal Care and Adoption Services Sponsorship Approval Policv PURPOSE: The City of Rancho Cucamonga's Animal Care and Services Department is interested in seeking outside funding to continue to enhance the Department's programs and services. The Program will include the solicitation of contributions from community groups and individuals as well as corporations and foundations. The purpose of this Policy is to define what levels of approval are required for sponsorships and certain guidelines that must be considered during the solicitation and approval processes. A related Donor Recognition Program will support this Policy, which includes naming rights opportunities, facility presentation options, plaque options, and donor wall listings. APPROVAL REQUIREMENTS: The following chart identifies the various levels of potential sponsorships and the approval level that is required at each level. In general, the higher value sponsorships require a higher level of approval due to the increasing level of public exposure, signage and possibly even options for naming rights. The Animal Care and Services Depamnent is a City department, and it is necessary that policy maker approvals be obtained to insure compliance with the guidelines identified below. Following is a listing of the various sponsorship levels and required approvals. All contributions will be reviewed to ensure consistency with Sponsorship Approval Guidelines. The Director or his/her designee will work with the donor on the type of recognition that will be given in accordance with the Donor Recognition Program. • Contributions up to $5,000 Approval requirements: Approval of recognition by Department Director • Contributions between $5,000 to $24,999 Approval requirements: Coordination with and approval by Department Director prior to securing donation • Contributions between $25,000 to $99,000 Approval requirements: Coordination with and approval by Department Director and City Manager prior to securing donation • Contributions of $100,000 and up Approval requirements: Coordination with and approval by Department Director, City Manager and City Council prior to securing donation SPONSORSHIP APPROVAL GUIDELINES: It is important that all approved sponsors for the Animal Care and Services Department meet certain guidelines to insure that the sponsor's purpose, mission and objectives are consistent with the values and mission of the Animal Care and Services Department and the City of Rancho Cucamonga. In considering the solicitation and subsequent approval of a potential sponsor, the following guidelines must be met: P276 City of Rancho Cucamonga Animal Care and Adoption Services Sponsorship Approval Policy June 20, 2007 The primary mission of the Animal Care and Services Department is to provide programs and services aimed at saving animals' lives and improve the well-being of people and pets in the community. All potential sponsors, and all wording on donor recognitions must encourage wholesome and healthy family-oriented values. In considering potential sponsorships, consideration should be given to issues such as: a. Sponsorships should not be considered that would promote unhealthy lifestyles, including, but not limited to tobacco products, alcoholic beverages, etc. b. Sponsorships should not be considered which would promote groups, programs or products that would not reasonably be considered as supporting positive family values and/or the health and welfare of animals. c. Sponsorships should not be considered from any donor whose purpose or conduct would reasonably demean the reputation, image or goodwill of the Animal Care and Services Department. 2. Sponsorships and wording on donor recognitions should not be considered, which could place the staff, City Council or the City in any potential or perceived conflict of interest. 3. Sponsorships should only be approved with corporations, organizations or individuals who wish to contribute, based solely on their support of the mission and objectives of the Animal Care and Services Department. While acknowledgement ofthe sponsor's official business, name and/or affiliation is important for positive appreciation, the donor recognition program, including wording used on donor recognition individual appeal plaques, shall not be allowed for marketing or advertisement of specific products, projects, campaigns, etc. The exception to this guideline would be in limited circumstances when the Animal Care and Services Department or the donations and sponsorship campaign specifically solicits and permits a designated product to be "an official product of the Animal Care and Services Department." 4. Potential sponsorships should be evaluated in terms of their possible negative impact on soliciting and obtaining additional sponsors in the future. Sponsors should not be considered if such approval would likely result in a significant reduction in future sponsors for the Animal Care and Services Department. P277 -2- STAFF REPORT - COMMUNITY SER~~ICES DEPARTMENT RANCHO Date: June 20, 2007 C,UCAMONGA To: Mayor and Members of the City Council Jack Lam, AICP, City Manager From: Kevin McArdle, Community Services Director Subject: CONSIDERATION OF CITY COUNCIL COMMUNITY SERVICES SUBCOMMITTEE'S RECOMMENDATION REGARDING APPOINTMENTS TO THE COMMUNITY FOUNDATION BOARD OF DIRECTORS RECOMMENDATION It is recommended that the City Council approve the City Council Community Services Sub- committee's recommendation regarding re-appointing Harry Gibson, Judy Gibson and David Parker to four-year terms on the Community Foundation Board of Directors; to accept the resignations of Angela Knox and Patricia Carlson upon the ending of their terms on June 30, 2007, and to approve Jo Dutton as an Honorary Member of the Board of Directors. BACKGROUND The terms of office for Community Foundation Board Members Harry Gibson, Judy Gibson, David Parker, Patricia Carlson, Angela Knox and Jo Dutton are set to expire. The City Council Community Services Subcommittee met on June 6th to consider the requests of David Parker, Harry and Judy Gibson for re-appointment to the Board of Directors, and the resignations submitted from Patricia Carlson and Angela Knox. In addition, staff recommended consideration of placing Jo Dutton as an Honorary Member of the Board. Following their discussion with staff, the Subcommittee expressed their support of the re- appointments; accepting the resignations and moving Mrs. Dutton to honorary status. Subcommittee Members Williams and Spagnolo will present their recommendation to the full City Council at the June 20th meeting. ly submitted, P278 Kevin McArdle Community Services Director ~. ~' i-t ~~ .,~ .\ ~~~ ~'Ee-~ ~. 1 wr~, ~ -