HomeMy WebLinkAbout07-185 - Resolutions RESOLUTION NO. 07-185
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER
REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT
CODE SECTION 34090 AND OTHER APPLICABLE LEGAL
REFERENCES
WHEREAS, it has been determined that certain City records have been retained in
compliance with all applicable Federal, State and local statutes; and
WHEREAS, said City records have met their useful life and are no longer required for
public or private purposes:
WHEREAS, destruction of said records is necessary to conserve storage space,
increase staff productivity, and maintain conformance with the City's Records Management Policy;
and
WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved
for destruction by the City Attorney;
NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby
resolve as follows:
SECTION 1: That approval and authorization is hereby given to destroy those
records described as Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and
thenceforth and thereafter the same shall be in full force and effect.
Please see the following page
for formal adoption,certification and signatures
Resolution No. 07-185
Page 2 of 25
PASSED, APPROVED, AND ADOPTED this 1" day of August 2007.
AYES: Gutierrez, Michael, Spagnolo, Williams
NOES: None
ABSENT: Kurth
ABSTAINED: None
Diane Williams, Mayor Pro Tem
ATTEST:
D bra J. At , CMC, City Clerk
I, DEBRA J.ADAMS, CITY CLERK of the City of Rancho Cucamonga, California, do
hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City
Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held
on the 15' day of August 2007.
Executed this 2"' day of August 2007, at Rancho Cucamonga, California.
Debra J. A a s, CMC, City Clerk
Resolution No. 07-185
Page 3 of 25
MEMORANDUM l
RANCHO
Date: July 11, 2007 CUCAMONGA
To: James Markman, City Attorney
From: Carrie Pincott, Records Coordinator
Subject: Request for Approval of June 30 2007 Records Destruction
Attached are Department Approval and Authorization Forms and Destruction Notification Reports
for the June 30, 2007 Record's Destruction.
Please sign once below confirming the City Attorney's approval of the semi-annual destruction for
all of the attached forms.
City Attorney Approval
Signature Date
Resolution No. 07-185
Page 4 of 25
EXHIBIT 'A'
Records Destruction Authorizations for the following
Departments / Divisions
Finance
City Manager
Personnel
Planning
Building & Safety
Community Services
Engineering/Admin
Notification Number Destruction Notification Report 05/09/2007 12:58:55
241 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151) -
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed, then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
urrent Year 2724 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P(A Misr-AW Cont) FY 99/2000
AIL Folder# Alf. Folder Number Description Beginning Date Ending Date Record Title Name
I A/P(A-Mist thru Air Controlled) 07/01/1999 06/30/2000 Accounts Payable
AFOfCurrent Year 2725 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 O
Box Contents:A/P(Alrtouch-Arrow Truck) FY 99/2000
AIL Folder# AIL Folder NumberDescription Beginning Date Ending Date Record Title Name
I A/P(Alrtouch thru Arrow Truck) 07/01/1999 06/30/2000 Accounts Payable
Current Year 2726 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P(Arrowhead-Banner)FY 99/2000
Alt.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
�� 1 A/P(Arrowhead Credit thru Banner Security) 07/01/1999 06/30/2000 Accounts Payable
Wurrent Year 2727 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P(Barnes-Brodait)FY 1999/2000
AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
ec--trpp 1 A/P(Barnes&Noble thru Brodart Books) 07/01/1999 06/30/2000 Accounts Payable
NNplCurrent Year 2728 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 O
-% Box Contents:A/P(Brodart-Cal Sense)FY 1999/2000
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
I A/P(Brodart Books thru Cal Sense) 07/01/1999 06/30/2000 Accounts Payable
Current Year 2732 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P(1999/2000) (Caltrans-Computer)
Alt. Folder# Alt. Folder-Number Description Beginning Date Ending Date Record Title Name
1 A/P 1999/2000(Caltrans thru Computer Srv) 07/01/1999 06/30/2000 Accounts Payable
urrent Year 2733 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P(1999-2000)(Computerland-Dieter) �)
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Date John Gillis , Admin. Services Date Tamar e, Finance Dir.
Notification Number Destruction Notification Report 05/09/2007 12:58:55
241 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
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FEACH
following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of to to
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page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,7. 0 p'
Event Permanent Record Title Record Title Name Dates On Destroy Z
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space# O
AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name p
A/P(1999-2000)(Computerland-Dieterlch) 07/01/1999 06/30/2000 Accounts Payable j
M pCurrent Year 2734 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0 Co
f�tlT Box Contents:A/P(1999-2000)(Fairview-Gonsalves) Ln
Alt. Folder# Alt. Folder Nurnbar Description Beginning Date Ending Date Record Title Name
1 A/P(1999-2000)(Fairvlew Ford thru Gonsalves) 07/01/1999 06/30/2000 Accounts Payable
11Md'Current Year 2735 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P(1999-2000)(Dietz Towing-F Mlsc)
AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 A/P(1999-2000)(Dietz Towing thru"F"Misc.) 07/01/1999 06/30/2000 Accounts Payable
�AK'1Current Year 2736 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P(1999-2000)(GTE California only)
.Alt. Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
1 A/P(1999-2000)(GTE California only) 07/01/1999 06/30/2000 Accounts Payable
Current Year 2787 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(R.C.Emp.Acct-Rush)
urrent Year 2788 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(W Mlsc-Zumar)
RntTT,t,urrent Year 2789 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(Edlsan only)
Ocurrent Year 2790 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
_� Box Contents:A/P 1999/2000(SBCo Library-Sports Tu)
R.,urrent Year 2791 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(Pac Bell-Praxair)
B}-gpCurrent Year 2792 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 O
Box Contents:A/P 1999/2000(Edison only)
Date John Gillison, Admin. Services Date Tamara I e.Vinance Dir.
Notification Number Destruction Notification Report 05/09/2007 12:58:55
241 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
urrent Year 2793 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
P�,-Ay Box Contents:A/P 1999/2000(Preciston Dy-RC Chamber
PAC
Year 2794 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
��,7T'�.��,p Box Contents:A/P 1999/2000(Stadium Self-Treadway)
9f15Q{urrent Year 2795 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(MCI- Mountain View)
11Mff'Current Year 2796 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(Moyer-Orchard Supply)
IV,ptT:urrent Year 2797 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
I:fSq'1PI�rW� Box Contents:A/P 1999/2000(Larson,K-MCI)
urrent Year 2798 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(Goodheart-Holiday Rock)
urrent Year 2799 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(UPS-W Misc)
urrent Year 2800 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
���6�ppp Box Contents:A/P 1999/7.000(IBM Corp-Jones,K)
11'IcHCurrent Year 2801 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(Holiday Rock-lannome)
It^-R1Current Year 2802 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P 1999/2000(Trinity-United Calif)
urrent Year 2974 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
',`,r�',�yt{�� Box Contents:A/P(7/1999-6/2000)(Office Depot)
}:urrent Year 2978 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
�'7T�'` Box Contents:A/P(7/1999-6/2000)(0rch8rd-Pac Bell)
urrent Year 2990 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0
Box Contents:A/P(7/1999-6/2000)(K Misc-Landscape)
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John Gillison, Admin. Services Date Tamar Finance Dir. Ln Ln
Notification Number Destruction Notification Report 05/09/2007 12:58:56
241 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151) _
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 N N
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of D N
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EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by)une 5, 0o C
2007. 0 j
Event Permanent Record Title Record Title Name Dates On Destroy N Z
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space# O
Current Year 2996 4010.1 Accounts Payable 07/01/1999 06/30/2000 06/30/2007 0 O
Box Contents:A/P(7/1999-6/2000) '
J
urrent Year 3371 4010.2 Accounts Receivable 07/01/1999 06/30/2000 06/30/2007 0 00
Box Contents:City A/R 99/00 rn
Box Contents:State of CA, Cucamonga School District
Box Contents: Biggins,Alata Loma,Cert, False Alarms,
Box Contents: RDA,Costa,Goolsby, Fire Dist,CCWD, MIS
udit 3393 4030.2 Bank Statements&Reconciliations 12/01/2001 06/30/2002 06/30/2007 O
,�I� Box Contents: Bank Reconciliation
Axp/Comp)/Te 3709 4050.3 Band Statement Files 07/01/1995 06/30/1996 06/30/2006 0
777777������'''"'BOX RECORD TITLE#4050.3 ON HOLD / FOLDER#1 RECORD TITLE#4050.3 ON HOLD/
Box Contents:Trust Statements 95/96
AIL Folder# AIG Folder Number Description Beginning Date Ending Date Record Title Name
1 95/96 Billing 07/01/1995 06/30/1996 Bond Statement Files
2 West end 07/01/1995 06/30/1996 Bond Statement Files
3 Rancho Development Project 07/01/1995 06/30/1996 Bond Statement Files
4 City of RC Escrow for Trust 07/01/1995 06/30/1996 Bond Statement Files
5 Rancho Redevelopment TA Bonds 07/01/1995 06/30/1996 Bond Statement Files
6 CA cities Financial 07/01/1995 06/30/1996 -Bond Statement Files
7 Rancho Insurance& 07/01/1995 06/30/1996 Bond Statement Files
8 Rancho R/A Escrow 07/01/1995 06/30/1996 Bond Statement Files
9 Rancho Mug. Revenue Bonds 07/01/1995 06/30/1996 Bond Statement Files
10 City of RC COY 07/01/1995 06/30/1996 Bond Statement Files
11 Mtg. Revenue Bonds 07/01/1995 06/30/1996 Bond Statement Files
12 Certlecates of Participation 07/01/1995 06/30/1996 Bond Statement Files
AF�ILurrent Year 2066 4020.3 Daily Cash Receipts / Revenue Files 01/05/1998 02/05/1998 02/05/2007 0
Box Contents: Daily cash receipts(1/5/98-2/5/98)
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Da'te-`�`-~John Gillison, Admin. Services Date Tamar L ne, FinanceDir.
Notification Number Destruction Notification Report 05/09/2007 12:58:56
241 City of Rancho Cucamonga (RC) Page s
Records Management Division (TMP)
FINANCE (4151) -
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed, then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
AIL Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 60497 -61794 01/05/1998 02/05/1998 Dally Cash Receipts/Revenue Files
lyuiyCurrent Year 2063 4020.3 Daily Cash Receipts / Revenue Files 02/09/1998 03/12/1998 03/12/2007 0
Box Contents: Dally cash receipts(2/9/98-3/12/98)
AIL Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt #'s 61795-62959 02/09/1998 03/12/1998 Daily Cash Receipts/Revenue Files
ft'KI((Forient Year 2318 4020.3 Daily Cash Receipts / Revenue Files 12/01/1997 03/31/1998 03/31/2007 0
77�r Box Contents:Daily Cash Receipts(12/97-3/98)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 58137 to 61970 12/01/1997 01/31/1998 Dally Cash Receipts/Revenue Files
2 Receipt#'s 62333 to 66680 12/01/1997 01/31/1998 Daily Cash Receipts/Revenue Files
urrent Year 2148 4020.3 Daily Cash Receipts / Revenue Files 07/01/1997 04/30/1998 04/30/2007 07-08-01 4
Box Contents:Cash rec journals from Quadrant 97/98
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Dally cash receipts journal 7/97-9/97 07/01/1997 06/30/1998 Daily Cash Receipts/Revenue Files
2 Dally cash receipts journal 10/97- 12/97 07/01/1997 06/30/1998 Dally Cash Receipts/Revenue Files
3 Daily cash receipts journal 1/98-2/98 07/01/1997 06/30/1998 Dally Cash Receipts/Revenue Files
4 Dally cash receipts journal 3/98 07/01/1997 06/30/1998 Dally Cash Receipts/Revenue Files
5 Dally cash receipts journal 4/98 07/01/1997 06/30/1998 Dally Cash Receipts/Revenue Files
Vo�current Year 2330 4020.3 Daily Cash Receipts / Revenue Files 03/01/1998 04/30/1998 04/30/2007 0
Box Contents: Daily Cash Receipts(3/98-4/98)
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 62960 to 64289 03/01/1998 04/30/1998 Dally Cash Receipts/Revenue Files
urrent Year 2324 4020.3 Daily Cash Receipts / Revenue Files 04/01/1998 05/31/1998 05/31/2007 O
Box Contents: Daily Cash Receipts(4/98-5/98)
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Date John Gilllson,Admin. Services Date Tamara ayne, finance Dir. N
Notification Number Destruction Notification Report 05/09/2007 12:58:56
241 City of Rancho Cucamonga (RC) Page 6
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 - N
F
owing records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of m o
ge. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5, O O 7
Event Permanent Record Title Record Title Name Dates On Destroy -"
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space# N 0
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Tide Name O
4
1 ttJdPP Receipt#'s 64290 to 65626 04/01/1998 05/31/1998 Dally Cash Receipts/Revenue Files
J
WLurrent Year 2149 4020.3 Daily Cash Receipts / Revenue Files 05/01/1998 06/30/1998 06/30/2007 07-08-02 3 OD
Box Contents:Cash rec Journals from Quadrant 97/98 N
Alt.Folder# Alt. Folder Number Description Beginning Date Ending Date Record Title Name
1 Daily cash receipts Journal 5/98 05/01/1998 06/30/1998 Dally Cash Receipts/Revenue Files
2 Dally cash receipts journal 6/98 05/01/1998 06/30/1998 Dally Cash Receipts/Revenue Files
Current Year 2316 4020.3 Daily Cash Receipts / Revenue Files_ 05/01/1998 06/30/1998 06/30/2007 0
Box Contents: Daily Cash Receipts(5/98-6/98)
Alt.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 65627 to 66588 05/01/1998 06/30/1998 Dally Cash Receipts/Revenue Files
T�Ilurrent Year 2326 4020.3 Daily Cash Receipts / Revenue Files 03/01/1998 06/30/1998 06/30/2007 0
Box Contents: Daily Cash ReC-Sports Ctr(3/98-6/98)
AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
1 Receipt#'s 66681 to 77165 03/01/1998 04/30/1998 Dally Cash Receipts/Revenue Files
urrent Year 3387 4020.3 Daily Cash Receipts / Revenue Files 07/01/1997 06/30/1998 06/30/2007 0
Box Contents:City Revenues 97/98
p Active/Curren 3376 4013.1 Fixed Assets 07/01/2000 06/30/2001 06/30/2007 0
Box Contents: RDA Accounting Files 00/01
Box Contents: Revenues,JU's, Fixed Assets,
����ttpppp Box Contents: Budget Transfers
ttltr ctive/Curren 3377 4013.1 Fixed Assets 07/01/2000 06/30/2001 06/30/2007 0
1,4+1T1J Box Contents:RDA 96/97
Box Contents: Purchase Orders,Cancelled Checks, Bank
Box Contents: Recs,Journal Entries, Revenues, Budget
Box Contents:Transfers
Date John Gillison, Admin. Services Date Tamara iWe,lFinance Dir.
Notification Number Destruction Notification Report 05/09/2007 12:58:56
241 City of Rancho Cucamonga (RC) Page 7
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed, then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
urrentYear 2426 4012.8 Journal Voucher 07/01/1997 06/30/1998 06/30/2007 0
Box Contents: Encumbrance Journal(FY 1997/98)
r Current Year 2427 4012.8 Journal Voucher 07/01/1997 06/30/1998 06/30/2007 0
Box Contents:Adjusting Journal(FY 1997/98)
Lr�lCurrent Year 2428 4012.8 Journal Voucher 07/01/1997 06/30/1998 06/30/2007 O
Box Contents: Estlmaled Rev ledge,/Journal(FY97/98)
Current Year 2430 4012.8 Journal Voucher 07/01/1997 06/30/1998 06/30/2007 0
Bax Contents:Cash Disburse Journal(FY 1997/98)
Current Year 2431 4012.8 Journal Voucher 07/01/1997 06/30/1998 06/30/2007 0
Box Contents:Cash Receipts Jam nal (7/97-6/98)
IYhRI Current Year 2432 4012.8 Journal Voucher 07/01/1997 06/30/1998 06/30/2007 0
Box Contents: Payroll Journal(FY 1997/98)
Current Year 2434 4012.8 Journal Voucher 07/01/1997 06/30/1998 06/30/2007 0
Box Contents:Appropriations Journal(FY 1997/98)
Current Year 2672 4012.8 Journal Voucher 06/01/1998 06/30/1998 06/30/2007 0
Box Contents:Adjusting Journal Entries(6/98)
Alt. Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
��1�(( 1 Adjusting journal entries from 6/1998 06/01/1998 06/30/1998 Journal Voucher
71M-1'Current Yea r 2821 4012.8 Journal Voucher 07/01/1997 06/30/1998 06/30/2007 0
��ff'' Box Contents:Adjusting Journal Entries(7/97-6/98)
Alt.Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
1 Adj Journal Entries 7/1/1997-6/30/1998 07/01/2000 11/30/2000 Journal Voucher
Current Year 3366 4040.2 Payroll Register 11/01/2001 04/30/2002 04/30/2007 0
Box Contents:City Payroll Reports
Box Contents:Payroll Prelist,Contribution&
Bax Contents: Distribution Report,leave
Box Contents: Balance Report,Check Register �)
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Date John Gillison,Admin. Services Date Tam�Fayrie, Finance Dir. Ul N
Notification Number Destruction Notification Report 05/09/2007 12:58:56
241 City of Rancho Cucamonga (RC) Page e
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE, TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 N
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of N 0
EACH page. If you want a box held for an additional 6 months, provide a memo justifying rite hold. Return the entire list to the Records Division bylune 5, E
2007. j
Event Permanent Record Title Record Title Name Dates On Destroy I
(X)Code Box Number Code (Box Contents) Beg. F Ending Hold? 06/30/2007 Location Space# (mit OZ
urrent Year 3365 4040.2 Payroll Register 01/01/2001 05/31/2002 05/31/2007 0 p
4
Box Contents: Payroll Register
Box Contents: Payroll Prelist 00
urrent Year 3118 4040.9 Time Cards 05/30/2002 06/30/2002 06/30/2007 0
Box Contents:Timecards Pay Periods
Box Contents:05-05-02,05-19-02
Box Contents:06-02-02,06-16-02
f1Fftl:urrent Year 3119 4040.9 Time Cards 05/30/2002 06/30/2002 06/30/2007 O
tIf`p Box Contents:Timecards Pay Period Ending:
Box Contents: 11-03-02, 11-17-02
Box Contents: 12-01-02, 12-15-02
urrent Year 3120 4040.9 Time Cards 05/30/2002 06/30/2002 06/30/2007 0
O� Box Contents:Timecards Pay Period Ending:
Box Contents:03-24-02,03-10-02
on
Box Contents: 04-07-02,04-21-02
rrent Year 3121 4040.9 Time Cards 05/30/2002 06/30/2002 06/30/2007 0
Box Contents:Timecards Pay Period Ending:
Box Contents:08-25-02,09-08-02,09-22-02
Box Contents: 10-06-02, 10-20-02
Current Year 3122 4040.9 Time Cards 05/30/2002 06/30/2002 06/30/2007 0
Box Contents:Timecards Pay Period Ending:
Box Contents:6-30-02,7-14-02
Box Contents: 7-28-02,8-11-02
urrent Year 3123 4040.9 Time Cards 05/30/2002 06/30/2002 06/30/2007 0
Box Contents:Timecards Pay Period Ending:
Box Contents: 01-13-02,03-27-02
Box Contents:02-10-02, 02-24-02
DaJohn Gillison, Admin. Services Date Tamara e, Finance Dir.
Notification Number Destruction Notification Report 05/09/2007 12:58:56
241 City of Rancho Cucamonga (RC) Page 9
Records Management Division (TMP)
FINANCE (4151)
Bill to Name: (4151)
Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
Total Eligible Boxes to be destroyed = 62
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 62
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Date John Gillison, Admin. Services ate Tamara ,' inance Dir.
Notification Number Destruction Notification Report 05/09/2007 12:50:30
238 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
CITY MANAGER (4122)
Bill to Name: (4122)
Records Coordinator: KENDRENA, DONNA Mail Code: Phone: (909)477-2700 ext: 2015
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
E Dept Ref /11551 3000.0 City Manager Misc. Reference Files 01/01/1992 12/31/1996 YES 12/31/2006 0
BOX ON HOLD ydeN�-I/var' 11J��tJ1d ��O,LZ LJ/' � Z471/;'
-HOLD-Placed on this box Date: 11/08/2000 To:lack Lam
Box Contents:Chronological Files
Box Contents: Epicenter-Quakes
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 ADMIN CHRONO FILES 01/01/1992 12/31/1996 City Manager Misc.Reference Files
2 EPICENTER OTHER EVENTS 1993-1994 01/01/1992 12/31/1996 City Manager Mist.Reference Files
3 EPICENTER ACTIVITIES,]AN THRU JULY, 1995 01/01/1992 12/31/1996 City Manager Misc. Reference Files
4 EPICENTER ACTIVITIES,AUGUST 1995 01/01/1992 12/31/1996 City Manager Misc.Reference Files
5 EPICENTER ACTIVITIES,SEPT THRU DEC 1995 01/01/1992 12/31/1996 City Manager Misc.Reference Files
6 EPICENTER OTHER EVENTS JAN THRU JUNE 1996 01/01/1992 12/31/1996 City Manager Misc.Reference Files
7 QUAKES 1992 THRU 1994 01/01/1992 12/31/1996 City Manager Misc.Reference Files
8 QUAKES JAN THRU JUNE 1995 01/01/1992 12/31/1996 City Manager Misc. Reference Files
9 QUAKES JULY THRU DEC 1995 01/01/1992 12/31/1996 City Manager Misc. Reference Files
10 QUAKES CHRONO FILES JAN THRU JUNE 1996 01/01/1992 12/31/1996 City Manager Misc. Reference Files
it QUAKES UNDATED MATERIALS 01/01/1992 12/31/1996 City Manager Misc.Reference Files
Current Year 3133 1020.4 Newspaper Articles 05/31/2003 12/31/2003 12/31/2006 0
Box Contents:Newspaper Clippings
Box Contents:05-03 through 12-03
Alt.Folder# Alt.Folder Number Description Beginning Date Ending Date Record Title Name
1 05/31/2003 12/31/2003 Newspaper Articles
Current Year 3134 1020.4 Newspaper Articles 05/31/2003 12/31/2003 12/31/2006 0
Box Contents:Newspaper Clippings
Box Contents:4-02 through 4-03
E = Excluded Total Eligible Boxes to be destroyed = 3
Eligible Boxes on Hold = 1 In
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0 w
Total Available Boxes to be destroyed = 2 Z
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Date lack Lam, City Manager
Notification Number Destruction Notification Report 05/09/2007 12:53:17
239 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124) J
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 /
F
owing records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed, then sign & date the bottom of
age. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
Event Permanent Record Title Record Title Name Dates On Destroy
X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
ctive/Curren 3773 5090.3 Personnel Recruitment 01/01/2000 12/31/2000 12/31/2003 0
Box Contents: Recruitments: 2000
Box Contents: Ree.Coord.(Seniors)-
,,�,, Box Contents: Sr. Bldg.Inspector
,-K Active/Curren 3777 5090.3 Personnel Recruitment 01/01/2000 12/31/2000 12/31/2003 0
Box Contents: Recruitments: 2000
Box Contents:Acct.Clerk-EMS Admin
ctive/Curren 3778 5090.3 Personnel Recruitment 01/01/2000 12/31/2000 12/31/2003 0
Box Contents:Recruitments: 2000
Box Contents: Fleet Maint. Mgr.-Malnt.Tech/
PQ,,,, ,� Box Contents: Recycling Intern
ZR
`! ctive/Curren 3779 5090.3 Personnel Recruitment 01/01/2000 12/31/2000 12/31/2003 0
CC��� Box Contents: Recruitments: 2000
Box Contents:Mktng. Mgr.(CSD)-
/,', Box Contents: Personnel Clerk
'(�(_ Active/Curren 3780 5090.3 Personnel Recruitment 01/01/2000 12/31/2000 12/31/2003 0
J Box Contents: Recruitments: 2000
Box Contents: Planning Tech-Rec.Attn
,,�,-es,� Box Contents:(Summer Day Camp)
M-pfDA�tive/Curren 3767 5090.3 Personnel Recruitment 01/01/2002 12/31/2002 12/31/2005 0
b�t� Box Contents: Recruitments: 2002
Box Contents:A-L"YES"
`I""L�tHLctive/Curren 3770 5090.3 Personnel Recruitment 01/01/2002 12/31/2002 12/31/2005 0
Box Contents: Recruitments: 2002
Box Contents: Interviewed-Eligibility Lists
Live/Curren 3771 5090.3 Personnel Recruitment 01/01/2002 12/31/2002 12/31/2005 O
v' Box Contents: Recruitments: 2002
Box Contents: A-Z"No Longer in Process"
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Date John Gillison, Admin Serv. Date Chris Pittenger, Pers. Coor.
Notification Number Destruction Notification Report 05/09/2007 12:53:17
239 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
PERSONNEL (4124)
Bill to Name: (4124)
Records Coordinator: Chris Pittenger Mail Code: Phone: (909)477-2700 ext: 2411 V (J
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed, then sign &datethe bottom of a:) No
EACH page..If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5, —X E
0) =
2007. O j
Event Permanent Record Title Record Title Name Dates On Destroy N Z
(X)Code Box Number Code _ (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space# (n O
`,moi Active/Curren 3776 5090.3 Personnel Recruitment 01/01//2002 12/31/2002 12/31/2005 0 0
tel' Box Contents: Recruitments: 2002 y L
Box Contents: M-Z"YES" 00
tive/Curren 3644 5090.3 Personnel Recruitment 01/01/2003 12/31/2003 12/31/2006 0
(J"' Box Contents: Personnel Recruitments
Box Contents:Account Clerk-Library Clerk
Box Contents: 2003
� (pctive/Curren 3645 5090.3 Personnel Recruitment 01/01/2003 12/31/2003 12/31/2006 0
Box Contents: Personnel Recruitments
Box Contents: Library Page-Pub. Se".Tech II
Box Contents: 2003
/�dAb/tctive/Curren 3646 5090.3 Personnel Recruitment 01/01/2003 12/31/2093 12/31/2006 0
llrr� Box Contents: Personnel Recruitments
Box Contents: Program Spec.-Rec.Leader
Box Contents:2003
�-yr�y��/tt yp'�tive/Curren 3647 5090.3 Personnel Recruitment 01/01/2003 12/31/2003 12/31/2006 0
pV Box Contents: Personnel Recruitments
Box Contents: Rec Sure"-Sr.Acct.
Box Contents: 2003
Total Eligible Boxes to be destroyed = 13
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 13
Date John Gillison,Admin Serv. Date Chris Pittenger, Pers. Coo
Notification Number Destruction Notification Report 05/09/2007 14:40:41
242 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Schrader, Lois Mail Code: Phone: (909)477-2700 ext: 4327 _
The following records are due for destruction on 06/30/07. Place your Initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
Ir/fE Current Year 3683 1020.1 Gen'I Correspondence 01/01/2004 06/30/2004 06/30/2006 O
Removed by Records Manager
[lox Contents:Correspondence flies
Box Contents:Correspondence Files
Box Contents:January-June 2004
Box Contents: Hold until 2009
E❑Curreut Year 3682 1020.1 Gen'I Correspondence 07/01/2004 12/31/2004 12/31/2006 O
Removed by Records Manaaer
Box Contents:Correspondence Piles
Box Contents: July 2004-December 2004
1[� Box Contents: Hold until 2009
fx E�Current Year 3837 1020.1 Gen'I Correspondence 01/01/2005 06/30/2005 06/30/2007 0
Removed by Records manager
_/ Bos Contents:Cm respondence Plies
,r./pVll Current Year 3578 7010.2 Planning Colnmisson Agendas 07/01/2001 06/30/2002 06/30/2007 0
Box Contents:Planning Commission Agendas
Box Contents: 7/2001-6/2002
Box Contents:Scanned 4/2007
Active/Curren 3869 10020.8 Subdivisions&Developments (DR's) 01/01/2000 01/31/2001 01/31/2003 0
Box Contents: Development Reviews
Box Contents: 2000-2001 DR 00-47;DRC's- -SCAN-
Box Contents: 2001-00618, 2001-00619,2001-00787
Box Contents:2001-00805, 2001-00806, 2001-00808
Active/Curren 3871 10020.8 Subdivisions&Developments (DR's) 01/01/1994 12/31/2001 12/31/2003 0
Box Contents: Development Reviews 1994-2001
Box Contents: DR 94-16,97-10,99-08,
Box Contents:DRC2001-00275,2001.-00493/494,00497,00
Bar Contents 689,00693,00710,00718,00755 'SCAN
CD
- these are going +o be r,- Ln eco -00.
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Date James roger, Planning Dir N CD
(T CrI
Notification Number Destruction Notification Report 05/09/2007 14:40:41
242 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
PLANNING DIVISION (4333)
Bill to Name: (4333)
Records Coordinator: Schrader, Lois Mail Code: Phone: (909)477-2700 ext: 4327 N N
(D to
[EACH
he following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,Hien sign &date the bottom of O
page. It you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5, 00
�007. O j
Event Permanent Record Title Record Title Name Dates On Destroy N Z
X)C de Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space# Ln 0
Active/Curren 3874 10020.8 Subdivisions&Developments (DR's) 01/01/1993 12/31/2002 12/31/2004 0 O
_ V
Box Contents Mlsc.Development Revlews 1993-2002
Box Contents: DR99-06,00-17,00-S0,99-41,00-41,93- 03
On
Box Contents:28,99-19,97-72,00-28,MDR96-15,
Box Contents:DR96-18,DA2002-00001,DA94-01
Total Eligible Boxes to be destroyed = 7
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 3
Total Available Boxes to be destroyed = 4
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Date James royer, Planning Dir.
Notification Number Destruction Notification Report 05/09/2007 14:21:29
243 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
BUILDING & SAFETY DIV (4373)
Bill to Name: (4373)
Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227
r
he following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
ACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by3une 5,
007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
Exp/Comp)/Te 3556 8020.1 Construction Permits 01/01/2001 01/01/2005 01/01/2007 12-03-03 3
Box Contents: Building Permits
Box Contents: Expired 2001 -2005
Exp/Compl/Te 3565 8020.1 Construction Permits 01/01/2001 01/01/2005 01/01/2007 0
Box Contents: Building Permits
Box Contents: Expired Permits
Box Contents: Scanned 4/2007
F-JExp/Compl/Te 3319 8020.1 Construction Permits 12/17/2004 01/26/2005 01/26/2007 0
Box Contents: Building Permits
Box Contents: 12/17/04-01/26/05
Box Contents: *SCANNED*
Exp/Compl/Te 3318 8020.1 Construction Permits 01/27/2005 03/15/2005 03/15/2007 0
Box Contents: Building Permits
Box Contents:01/27/2005-03/15/2005
Box Contents: 'SCANNED*
F]Exp/Compl/Te 3334 8020.1 Construction Permits 03/16/2005 04/16/2005 04/16/2007 0
Box Contents: Building Permits
Box Contents: Final Permits 3/05-4/05
Box Contents: *`**Scanned`********
Exp/Compl/Te 3332 8020.1 Construction Permits 04/01/2005 06/30/2005 06/30/2007 0
Box Contents: Building Permits
Box Contents: Finaled Permits 4/05-6/05
Box Contents: '****Scanned*****
Exp/Comp)/Te 3333 8020.1 Construction Permits 04/01/2005 06/30/2005 06/30/2007 0
Box Contents: Building Permits
Box Contents: Flnaled Permits 4/05-6/05
Box Contents: "***'Scanned*****`
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Date Trang Huynh, B. &S. Off.
Notification Number Destruction Notification Report 05/09/2007 14:21:56
244 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103 0 (D
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed, then sign &da the bottom of N W
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5, N
2007. O O
O
Event Permanent Record Title Record Title Name Dates On Destroy
N Z
(X)Code Box Number Code (Box Contents) Beg. Ending
Hold? 06/30/2007 Location Spaceit O[ O
Current Year 3160 14010.2 Registration Forms & Receipts 12/31/2004 03/31/2005 03/31/2007 O CD
Lyl
v
Box Contents: 1.'ons East
Box Contents: Deposit Records and Receipts OD
Current Year 3166 14010.2 Registration Forms&Receipts 12/31/2004 03/31/2005 03/31/2007 0
Bax Contents:CSD
Box Contents: Registration Forms
Current Year 3167 14010.2 Registration Forms &Receipts 12/31/2004 03/31/2005 03/31/2007 0
5 Box Contents:CSD
Box Contents:Cash Receipts and Deposit Records
f�Current Year 3169 14010.2 Registration Forms &Receipts 12/31/2004 03/31/2005 03/31/2007 0
Box Contents:CSD
Box Contents: Deposit Records
(Current Year 3170 14010.2 Registration Forms & Receipts 12/31/2004 03/31/2005 03/31/2007 0
Box Contents: Lions East
Box Contents: Registration Forms
CCurrent Year 3663 14010.2 Registration Forms &Receipts 03/01/2005 05/30/2005 05/30/2007 0 Box Contents: Deposit Records and
Box Contents: Registration Receipts
� Box Contents: for Spring 2005 Current Year 3664 14010.2 Registration Forms & Receipts 03/01/2005 05/30/2005 05/30/2007 0
? Box Contents: Deposit Records for Spring 2005
Box Contents: Lions East and West
Box Contents: RCFSC,CSD
(1,h�Current Year 3665 14010.2 Registration Forms & Receipts 03/01/2005 05/30/2005 05/30/2007 0
11� Box Contents: Registration Receipts
Box Contents: Spring 2005
Box Contents: Lions East
41
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Date Kevin McArldle, Com. Svc. Dir Date Melissa Morales, Sr. Admin. Sec
Notification Number Destruction Notification Report 05/09/2007 14:21:56
244 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
COMMUNITY SERVICES (4532)
Bill to Name: (4532)
Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division by]une 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
Current Year 3666 14010.2 Registration Forms & Receipts 03/01/2005 05/30/2005 05/30/2007 0
Bax Contents tions East Registration
Box Contents:Spring 2005
Current Year 3667 14010.2 Registration Forms &Receipts 03/01/2005 05/30/2005 05/30/2007 O
Box Contents: Registration Forms
Box Contents:Spring 2005
Total Eligible Boxes to be destroyed = 10
Eligible Boxes on Hold = 0
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = SO
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Date Kevin McArcliel Com. Svc. Dir Date Melissa Morales, Sr.Admn. Sec of of
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Notification Number Destruction Notification Report 05/09/2007 14:22:24
245 City of Rancho Cucamonga (RC) Page 1
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division yJune 5,
2007.
Avent Permanent Record Title Record Title Name Dates On Destroy
/ code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007.Location Space#
( /upon Approval 3743 10021.2 Check Prints 01/01/2002 08/31/2004 08/31/2006 0
Box Contents:Check Prints
Box Contents: Box 631 -TR 16157,TR 16179
Box Contents:TR 16512,TR 16335
Upon Approval 3744 10021.2 Check Prints 01/01/2002 08/31/2004 08/31/2006 0
/ Box Contents:Check Print Boxes
Box Contents:Contents Box 626:
Box Contents: PM 15665
Box Contents: PM 16245
Pon Approval 3751 10021.2 Check Prints 01/01/2002 08/31/2004 08/31/2006 0
Box Contents:Contents Box 620
Box Contents:TR 16274
Box Contents:TR 16432
2/ Box Contents:TR 16431
Upon Approval 3748 10021.2 Check Prints 01/01/2002 09/30/2004 09/30/2006 O
Box Contents:Check Print Boxes
Box Contents:Contents Box #2: DRC2004-00341,
Box Contents:DRC2004-00732,DRC2003-00650,
_ Box Contents: DRC2003-00866
Ypon Approval 3753 10021.2 Check Prints 01/01/2003 01/31/2005 01/31/2007 0
Box Contents:Check Print Boxes
Box Contents:Contents Box 623
Box Contents: PM 16300
Box Contents:DRC 2002-01023
Upon Approval 3750 10021.2 Check Prints 01/01/2003 03/31/2005 03/31/2007 0
'r Box Contents:Check Print Boxes
Box Contents: New Box #3
Box Contents: DRC 2002-00264
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Date Joe Neil, ity Engineer
Notification Number Destruction Notification Report 05/09/2007 14:22:24
245 City of Rancho Cucamonga (RC) Page 2
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013 a)) N
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of � N
(D O
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5, W c
2007. / (a
O
Event Permanent Record Title Record Title Name Dates On Destroy -..
rBoxBox Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space# (npval 3759 10021.2 Check Prints 01/01/2003 04/01/2005 04/01/2007 0 O
ents:Contents Box 616tents:TR 16567 W(-tents:TR 16113
val 3755 10021.2 Check Prints 01/01/2003 05/30/2005 05/30/2007 0
tents:Check Print Boxes
tents:Contents Box 619: PM 16815,
Box Contents: PH 16323,PM 16271,
Box Contents: DRC PR 00-09&30
0 pon Approval 3747 10021.2 Check Prints 01/01/2003 06/30/2005 06/30/2007 0
Box Contents:Check Print Boxes
Box Contents:Contents Box 702:
Box Contents:TR 16421
Box Contents:TR 16466
xp/Compl/Te 1513 6020.1 Reimbursement Agreements 11/18/1981 03/10/1997 YES 03/10/2007 O
OX ON HOLDif
HOLD'Placed on this box Date:01/23/2001 To:Shintu Bose
Box Contents:Reimbursement Agmts(1981-1997)
Bax Contents:Utility Undergrounding: URA's 01-17
Box Contents: Drainage: DRA's 01-29
Box Contents: Street SRA's 01-22
Alt. Folder# AIG Folder Number Description Beginning Date Ending Date Record Title Name
1 REIMBURSEMENT AGREEMENT LISTING 11/18/1981 03/10/1997 Reimbursement Agreements
2 VIURA-01 SANTA ANITA N/O 4TH OR 87-22 R.C. EAST ASSO 11/18/1981 03/10/1997 Reimbursement Agreements
3 '/URA-14 SWC ALMOND&SAPPHIRE TR 13738 RODINE 11/18/1981 03/10/1997 Reimbursement Agreements
4 URA-17 S/S HILLSIDE AVE BERYLTR 11997&TR 13810 11/18/1981 03/10/1997 Reimbursement Agreements
5 /DRA-01 ARROW BTWN CENTER&MAPLE PM 6202 DAON 11/18/1981 03/10/1997 Reimbursement Agreements
Date Joe Neil, City tngineer
Notification Number Destruction Notification Report 05/09/2007 14:22:24
245 City of Rancho Cucamonga (RC) Page 3
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013
The following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed,then sign &date the bottom of
EACH page. If you want a box held for an additional 6 months, provide a memo justifying the hold. Return the entire list to the Records Division byJune 5,
2007.
Event Permanent Record Title Record Title Name Dates On Destroy
(X)Code Box Number Code (Box Contents) Beg. Ending Hold? 06/30/2007 Location Space#
AIL Folder# AIL Folder Number Description Beginning Date Ending Date Record Title Name
6 -bRA-02 NWC 4TH&ETIWANDA PM 6658 WENGER&ZWICKER 11/18/1981 03/10/1997 Reimbursement Agreements
7 •6RA-03 W/S CARNELIAN HILLSIDE TO ALMOND TR 9619 11/18/1981 03/10/1997 Reimbursement Agreements
8 ✓b RA-04 FOOTHILL&HELLMAN DR 83-21 STICKLES 11/18/1981 03/10/1997 Reimbursement Agreements
9 ,.ORA-05 ARCHIBALD 19TH TO HIGHLAND TR 9637 TR 9638 11/18/1981 03/10/1997 Reimbursement Agreements
10 v6RA-06 ARCHIBALD&19TH TR 9638 TR 11173 11/18/1981 03/10/1997 Reimbursement Agreements
11 J�RA-07 W/S HELLMAN S/O BASELINE TR 123612 11/18/1981 03/10/1997 Reimbursement Agreements
12 DRA-08 LEMON&ARCHIBALD TR 12523 TR 10076 11/18/1981 03/10/1997 Reimbursement Agreements
13 ARA-09 VINEYARD&9TH DR 86-13 11/18/1981 03/10/1997 Reimbursement Agreements
14 ,,ORA-11 NEC FOOTHILL&VINEYARD CUP 87-26 11/18/1981 03/10/1997 Reimbursement Agreements
15 /SRA-01 SWC FOOTHILL&HELLMAN PM 8063 LEWIS 11/18/1981 03/10/1997 Reimbursement Agreements
16 -SRA-02 NWC FOOTHILL&HELLMAN PACKER 11/18/1981 03/10/1997 Reimbursement Agreements
17 ISRA-05 BASELINE AT CHURCH DEER CRK TERRA VISTA 11/18/1981 03/10/1997 Reimbursement Agreements
18 rSRA-07 ARCHIBALD&TRYON TR 11663 12019 12031 11/18/1981 03/10/1997 Reimbursement Agreements
19 SRA-10 RAMONA FOOTHILL TO STAFFORD DR 83-17 11/18/1981 03/10/1997 Reimbursement Agreements
20 ✓SRA-11 BERYL&19TH BERYL&HELLMAN 11/18/1981 03/10/1997 Reimbursement Agreements
21 /SRA-14 HERMOSA 19TH TO HIGHLAND TR 11625 11781 11/18/1981 03/10/1997 Reimbursement Agreements
22 ✓SRA-15 BASELINE RC CITY PARK TR 12809 11/18/1981 03/10/1997 Reimbursement Agreements
23 , SRA-19 BANYAN ST BRIDGE XING TR 13857 13858 11/18/1981 03/10/1997 Reimbursement Agreements
Active/Curren 3660 10020.8 Subdivisions& Developments (DR's) 01/01/2000 01/01/2005 01/01/2007 0
/ Box Contents: Development Reviews(DRC'S)
Box Contents:00-22,01-439,02-,519,544,570,606,
Box Contents:626,693,698,712,728,739,803,815,
Box Contents:820,839,860,884,&More(Scanned)
Active/Curren 3659 10020.9 Tracts and Parcel Maps 09/01/1988 08/31/2001 08/31/2003 O
Box Contents:Tract Files
Box Contents: 14072, 14120-1,2,32 14379, 14380, 14381,
N
Box Contents: 15526(1&2 of 2), 15727-1 thru 8, 15797 W
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Box Contents: `SCAN* C_
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DaJo O'Neil, City Engineer to N
Notification Number Destruction Notification Report 05/09/2007 14:22:24
245 City of Rancho Cucamonga (RC) Page 4
Records Management Division (TMP)
ENGINEERING/ADMIN (4637)
Bill to Name: (4637)
Records Coordinator: Diane Whyte Mail Code: Phone: (909)477-2700 ext: 4013 0) N
[EACH
following records are due for destruction on 06/30/07. Place your initials next to EACH box you authorize to be destroyed, then sign &date the bottom of N o
Ln
page. If you wan[a box held for an additional 6 months, provide a memo justifying [he hold. Return the entire list to the Records Division by3une 5, N c7. O
O
vent Permanent Record Title Record Title Name Dates On Destroy
(X Code Box Number Code (Box Contents)
Beg. Ending Hold? 06/30/2007 Location Space# cNn O
Active/Curren 3658 10020.9 Tracts and Parcel Maps 01/01/1981 06/30/2004 06/30/2006 0 O
Box Contents:Trac[Map 14866, 03
Box Contents: 10210, 10246,246, 10827, 12237, 12462, 14207 W
Box Contents: , 14208, 14382, 14486, 14509, 14534,
Box Contents: 14555, 14585, 14630, 14679, 14683, 14803
Total Eligible Boxes to be destroyed = 13
Eligible Boxes on Hold = 1
Elgibile Boxes Checked Out = 0
Eligible Boxes Removed = 0
Total Available Boxes to be destroyed = 12
7
C— i l l
Date Toe 'Neil, City Engineer