HomeMy WebLinkAbout1985/09/24 - Agenda Packet - Adj.GVCA.NO
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1977
Lions Park Community Center
9161 Base Line Road
Rancho Cucamonga, California
September 24, 1985
1. CALL SO OYD~
A. Roll Cell: Wright _, 8uq uet _, Mikele _,
Dahl , and Ring _.
A. Approval to averd Bid of Archibald Avenue sorer and
street construction project [a the lwest, respona ible
bidder, T.A. Rivard (CO 85-90), £or the amount of
52,178,075.85, and xec ommend [bat City Council accept
propo sale from C,G. Engineering (CO 85-100) for the
construction etek ing ($34,250.00), end from LaBelle
Coneultante (CO 85-101) for the materiels tenting
(44,700.00).
CITY OF RANCHO CUCAMOYGA
MEMORANDUM
DATE: September 19, 1985
i
T0: City Council and City Manager
FROM: Lloyd B. Hubbs, City Engineex-;~, Y~
SUBJECT: Archi6 ald Avenue Reconstruction and Trunk Sewer
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This morning myself and Blane Frandsen met with Lloyd Michael to review
additional contribution from the District to share in bid imbalances in the
Archibald project. It has been the position of Staff that the District should
share equally in the City's loss due to the fact that the low street bid was
b89,000 lower than the street bid on the combined project. We were seeking a
split of this amount to follow the previous cost sharing philosophy (E44,500
each). The District presented information that under the tow street bid the
District contribution on the joint removal would 6e reduced by approximately
517,000. The next differential would, therefore, 6e reduced to approximately
513,000. The split then becomes $36,500 each, Mr. Michael polled his Board
and obtained concurrence in the cost Sharing.
Staff thinks this Compromise is equitable and will recommend award of the
contract to the joint project low bidder T. A. Rivard at your speciai meeting
on Tuesday.
if you have any questions, please tali.
LBH:jaa
cc: Jim Markman, City Attorney
elane Frandsen, Senior Civil Engineer
SUPPLEMENT
TO
AGREEMENT FOR JOINT CONSTRUCTION
OF
STREET AND SEWER IMPROVEMENTS
(ARCHI BLAD AVENUE)
The Agreement for Joint Construction of Street and Sewer Improvements
(Archibald Avenue) hereinafter AGREEMENT is hereby SUPPLEMENTED to adjust for
bid inequities.
The DISTRICT shall contribute to the CITY an amount equal to 536,514.00,
such sum to be added to the Contract amounts of 5851,535.00 for the Alternate
A Bidding Schedule and 5172,458.06 for the share portion of the Primary
Bidding Schedule for a total of 51,060,507.06. The total sum of $1,060,507.06
to be deposited by the DISTRICT with the City for investment in an interest
bearing account for payment of the Contractor in accordance with the terms of
Article 4 of the AGREEMENT.
This SUPPLEMENT and the terms and conditions hereof are subject to the
successful award of Contract to T.A. Rivard, the low overall bidder forthe
joint construction project.
IN WITNESS VMEREOF, the parties have executed this SUPPLEMENT to AGREEMENT
this 24th day of September, 1985.
CUCAMONGA COUNTY HATER DISTRICT
By
President of the Board of Directors
ATTEST:
Secretary of the Board of Directors
CITY OF RANCHO CUCAMONGA
By
Jon D. Mikels, Mayor
ATTEST:
Beverly A. Authe et, Cites y Clerk
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STAFF REPORT ~'~ , `9,
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DATE: September 24~, 1985 - _ ~ ~l>
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T0: City Council and City Manager
FROM: Lloyd B. Hubbs, City Engineer
BY: Monte Pre SCher, Public Works Engineer
SUBJECT: Archibald Avenue Trunk Sewer and Street Construction
From 4th Street to Base line Road, F.A.U. M-R018(1)
On July 3, 1985, City Council authorized staff to solicit bids for the subject
project. The following bids were received at 2:00 P. M. on August 15, 1985:
1. T.A. Rivard, Inc. $2,178,035.85
2. Laird Construction Co. $2,224,779.38
3. Griffith Co. $2,291,636.27
4. E. L. Yeager $2,562,735.00
5. Fontana Paving 52,567,744,68
6. A.F.R. Associates $2,627,636.85
Bid summary attached
The Engineer's Estimate, prepared by C.G. Engineering, is $2,251,840,60.
Also, proposals have been received for materials testing and construction
staking of the subject project as follows:
C.G. Engineering, the project design engineer, has submitted a
construction staking proposal far the estimated amount of $•34,250.00
based on hourly rates.
La Belle has submitted a proposal for the estimated amount of
$44,700.00 hased on hourly rates and individual test rates.
Project Construction Engineering has been approved by Cal-Trans; Project
Advisory Letter attached.
City Council Staff Report
Archibald F.A.U., Award of Contract
September 18,1985
Page 2
The subject project is to be funded as follows:
Street Construction (Primary Bid Schedule?
o Gas Tax and/or Systems Development funds
o Federal Aid Urban funds (86.22% of 0..F .R Associates Primary Bid
Schedule or about 80.4% of T.A. Rivar d's Primary Bid)
o CCWD, Cucamonga County Water District funds (50% of the street
construction in the common areas where both sewer and
street work occur per previously aporoved agreement)
A prorated portion of the unbalance between the
Primary (street) and Alternate "A" (sewer) bid schedules
Street Construction Engineering
o Gas Tax and/or Systems Development funds (construction staking,
materials testing and inspection)
o Federal Rid Urban funds (86.22% of insoection)
Sewer Construction (Alternate "A" Bid Schedule)
o CCWD funds
Sewer Construction Engineering
o CCWD funds (construction staking and materials testing)
o CCWD to provide inspection
RECOMMENDATION
It is recommended that City Council award the subject project to T.R. Rivard,
Inc. as the lowest qualified bidder for the bid amount of $2,178,035.85,
execute the contract and authorize the expenditure of funds for the contract
amount plus 10% contingency.
It is also recommended that City Council accept the proposals from C.G.
Engineering for the construction staking and from La Belle Consultants for the
materials testing of the subject project, execute the agreements and authorize
the expenditure of funds for the proposed amounts plus 10% contingencies.
It is further recommen ed that City Council authorize the Finance Director to
temporarily fund the subject project construction and engineering from Gas Tax
and/or System Oeve lopment funds prior to reimbursements by Cucamonga County
Water District and federal Aid Urban.
Re pectf1unl ly su fitted,
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Attachments
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July 3, 1935
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CITY OF RANCHO CUCAIIONGA
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1'harle..l. Wolin ri II Jetfrrv Rini
William Edmonds, District Director
CalTrans, District 03
P.0. Box 231
San 3ern ardino, California 92403
Attn: Jim Bolcom
SUBJECT: Archibald Avenue Street Improvement from 4th .i treet to Base
Line Road. F.A. U, i4-R 073
Oe ar P1r. Edmonds:
Enclosed please find "project Advisory Letter" per your request for your
review and consideration.
The City hereby requests permission to administer the subject project
and provide all necessary inspection except as follows:
- The City requests that CalTr ans provide source inspection of all
appropriate materials.
If you have any questions please contact Lloyd Hubbs or myself at
989-1851.
Sincerely,
COMMUNITY DEVELOPMENT DEPART>IENT
ENGINEER CVG DIVISION
LLOYD 8. HUBBS
CIfY EN~~
BY: Monte Presc her
Public Works Engineer
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July 3, :935
PROJECT ADVISORY LETTER
T0: District Director of Tran soortati nn, District OS.
FROF1: City of Rancho Cucamonga
SU3JECT: Construction Engineering for Project - Archibald Avenue Street
Improvement from 4th Street to 3ase Line Road F.A.U. ;~1-R 073
The following per <_onnel will be assigned to the subject project:
Full-Time Part-Time
Resident Engineer;
Monte Prescher, Public 'dorks Engineer 700
Inspection Personnel;
Mike long, Sr. Public 'dorks Inspector X
M ike 'dolff, Pu'olic lJOrks Inspector SOp
Bill Vessey, Inspector (Se~ner Slain) X
Jerry Cunningham, Inspector (Sewer Y1ain) l00
Survey Personnel;
C.G. Engineering, Planning & Engineering Censultan is
Dave Barakian, P.E., Project Engineer
Fred Cole, L.S., Chief of Survey Party
Ted Fike, L.S., Chief of Survey Party
Soils and materials Testing;
LaBelle Consultants
Steven Marvin, P.E., Vice President
Smith-Emery Company, Soils Compaction
Paul Lenstrom, P.E., Vice President
Osborne Laboratories, Inc., Soils Compaction
Karl fllaufuss, P.E., President
Registered Engineer in Cilar ge of Project;
Lloyd B. Hubbs, City Engineer, R,C.E. No. 23389
Project Engineer;
B lane Frandsen, P.E., Sr. Civil Engineer
Project Engineer (Sewer Main);
Charles 6ergson, P,E., District Engineer
Traffic Engineer ~•
Paul Rougeau, P.E., Sr. Civil Engineer
The field office will be located at 9360 "C" Base Line Road, Rancho
Cucamonga.
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CUCAMONGA COUNTY WATER DISTRICT • 9841 SAN eERNAR DINO ROAD CUCAMONGA. Cq LI F. 91930
The following is an excerpt from the proposed Minutes of the
Board of Directors Meeting of the Cucamonga County 'vlater District
which was held on September 17, 1985. The Minutes will be
presented for approval at their next regularly scheduled meeting.
The follo•n ing motion was made by Director Anderson and seconded
by Director {Jest:
MOVED that in order to attempt to resolve the stalemate on the
Arcn3bald Avenue Project, the District offers to pay up to a
maximum of $45,000 of the City of Rancho Cucamonga's demonstrated ,
additional costs on tl:e project provided:
1. The City awards the total contract on September la,
1985, to T. A. Rivard Construction Company;
2. The City agrees that the amount to be paid by the
District to the City trill be paid at the conclusion of the job
when all costs of both parties have been totaled and ,all costs
and appropriate agreements have been submitted to an independent
ar6 iirator, mutually selected from the American Arbitration
Association, with the directive to determine lvhat cost sharing is
appropriate (up to a maximum of $4$,000) given all of the facts ..
of the case.
It was moved and seconded by Directors Anderson and 47e st that the
motion be amended to include the following:
"and provided further that upon completion of the job, if the
District Staff and the City Staff can reach an apparent _
compromise within our $45,000 maximum~erp osure which is
acceptable to the Board of Directors of the District and the City
Council there will be no need to pursue the matter in
arbitration."
Motion carried with President Cherbak voting no.
Vice Presiden Neufe).d called for the question on the fo1lo~,iing
amended motion:
MOVED that in order to attempt to resolve the stalemate on the
Arch.rbald Avenue Project, the District offer to pay up to a
maximum of $45,000 of the City of Rancho Cucamonga's demonstrated
additional costs on the project provided:
1. The City awards the total contract on September 18,
1
f
1985, to T. A. Rivard Construction Company;
2. The City agrees that the amount to be paid by the
District to the City will be paid at the conclusion of the job
when all costs of both parties have been totaled znd all costs
and appropriate agreements have been submitted to an independent
arbitrator, mutually selected from the American Arbitration
Association, with the directive io determine what cost sharing is
appropriate (up to a maximum of $45,000) given all of the facts
of the case;
and provided further than upon eomplet ion of the job, if the
District Staff and the City Staff can reach an apparent
compromise within our 545,000 maximum exposure which is
acceptable to the Board of Directors of the District and the City
Council there will be no need to pursue the matter in
arbitration.
Motion carried with President Cherbak voting no
2
September 24, 1985
CITY OF RANCHO CU CAMONCA
CITY COUNCIL MINUTES
Adiourned Meecinv
' CAi r TO Oat~ER
An adjourned meeting o£ the City Council of the City of Rancho Cucamonga met on
Tuesday, September 24, 1985, in [he Lions Park Community Center, 9161 Base Line
Road, Rancho Cucamonga. The meeting was called [o order at 4:20 p. m. by Mayor
Jon D. Mikel e.
Present were Counc it members: Pamela J. Wright, Charles J. Buq ue[ II, and Mayor
Jon D. Mikel s.
Also present were: City Manager, Lauren M. Naesermamp Deputy Ci [y Attorney,
Andy Andrew Arczynski; Assistant to City Manager, Robert Rizzo; Community
Devel opme n[ Director, Jack Lam; City Engineer, Lloyd Hubb a.
Absent: Councilmen Richard M. Dahl and Jef Erey King
• ~ ~ + ~ +
2. CITY MANAG ER'C STAFF RFFnRTC
2A. Approval [o award Bid of Archibald Avenue sever and street tons[ruc[ion (1)
project to the loves[, responsible bidder, T.A. Rivard (COBS-090), for [he (?)
amount of $2,178,035.85 and recommend that City Council accept proposals from (3)
C.G. Engineering (COBS-102) for the construction staking ($34,250.00), and from
LaBelle Coneul[anta (COBS-103) fot the materials [eating ($44,700.00)
contingent upon signing of agreement (CO 85-048) by Cucamonga County Water
District. S[aEE report presented by Lauren Naeeerman, Ci[y Manager. (0602-01
CONTRACT)
MOTION: Moved 6y Buq ue [, seconded by Wright Co appr we [he above. Motion
carried by [he foil ov ing vote:
AYES: Wright, Buquet, Hikele
NOES: None
ABSENT: Dahl, Ring
ABSTAIN: None
• ~ ~ ~ + +
MOTION: Moved by Wright, seconded by Buquet to adjourn. The meeting adjourned
a[ 4:25 p. m.
(Councilmen Dahl arrived after adjournment).
R~e pec[f ul ly submitted,
Lauren M. Wasserman -~
City Maneg er
Approved: November 6, 1985