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RANCHO CUCAMOWA
CA�UY 0OUNCIL
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1977
Lions Park Community Center
9161 Base Line Road
Rancho Cucamonga, California
October 17, 1983
Ad.iourned Meeting - 6:00 p.m.
1. Approval of Memorandum of Understanding with Chamber of Commerce
It is recommended that the City Council approve the proposed Memorandum of
Understanding with the Chamber of Commerce for fiscal year 1983 -84. The
agreement provides for services to be provided to the City with
reimbursement at the rate of $12,000 per year.
2. Di...3:ion of 1983 -84 Program of Service
3. Executive Session - Personnel Issues
4. Adoption of 1983 -84 Program of Service
RESOLUTION NO. 83 -182
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ADOPTING THE 1983 -84 PROGRAM OF
SERVICE.
5• Adjournment
CITY OF RANCHO CUCAMONGA
MEMORANDUM
DATE: October 17, 1983
TO: City Council
FROM: Lauren M. Wasserman -
City Manager
SUBJECT: Budget Summary
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Although the Director of Finance will be providing the City Council with a
detailed listing of budget adjustments, this memo will serve as a summary of
the overall budget.
As a result of recent changes, either at the State or County level, the
following funds are available for appropriation at the discretion of the City
Council:
INCREASE IN MOTOR VEHICLE FEES ......... ............................... $175,993
The preliminary budget assumed that the City would
continue to receive all Motor Vehicle Fees. The
increase of $175,993 is attributable to a revision by
the State Controller of the per capita distribution
formula.
REINSTATEMENT OF BUSINESS INVENTORY TAX . ..............................$ 47.771
We had assumed the loss of this source of revenue.
However, it was reinstated by the legislature.
APPROPRIATION OF INTEREST EARNED FROM INVESTMENT OF RESERVES .......... $171,099
It is common practice among cities to use interest
earnings for general fund activities.
PREVIOUS CONTINGENCY APPROPRIATION ............. .......................$128,687
ELIMINATION OF CHARGES FOR HELICOPTER SERVICE .........................E 43,712
The County has agreed to finance helicopter patrol for
all cities at no additional charge.
City Council
RE: Budget Summary
October 17, 1983
Page 2
COST FOR SHERIFF'S DEPARTMENT DISPATCHERS .............................$ 61,719
This item was not included in the draft of the reVised
contract.
TO'YAL AVAILABLE FOR APPROPRIAT ION .......... .......................$438,515
The City Council considered a number of adjustments during our preliminary
budget meetings. The most significant issues are listed below:
ONE ADDITIONAL 80 HOUR SHERIFF'S PATROL UNIT ..........................$ 91,676
This cost estimate is for the remaining eight months of
the fiscal year.
CIVIC CENTER RESERVES .......................... ........................$75,000
It is recommended that $75,000 be earmarked for the
Civic Center Reserve Fund. Council has indicated a
desire to proceed with some architectural planning
daring the current year.
PARK DEVELOPMENT FUND .......................... .......................$150,000
Because of the Council's ongoing commitment to acquire
and develop park sites, it is recommended that $150,000
be added to the Park Development Fund.
PRINTING - PLANNING DEPARTMENT .......... ..............................$ 18,000
It is estimated that costs for printing finished copies
of the Etlaanda Specific Plan and the City's Development
Code will be approximately $18,000.
FENCING AND SCREENING FOR CITY PROPERTY . ..............................E 6,000
TRANSFER TO RESERVES FOR CHANGES IN ECONOMIC CONDITIONS ...............$ 67,930
This fund will be available s a safeguard in the
unlikely event that City revenues do not meet overall
projections.
EMPLOYER - EMPLOYEE RELATIONS ISSUES
This information will be provided in a separate memo to
the City Council.
LMN:baa
CITY OF RANCHO CUCAMONGA C CAMO
MEMORANDUM Q'�
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DATE: As of October 17, 1983 -- - --� __
1977
TO: City Council and City Manager
FROM: Finance Director \_J
SUBJECT: Changes to 1983 -84 Budget
Since adoption by Council of the 1983 -84 Interim Budget, some dramatic
changes have occurred to favorably alter the available resources. Below
is a list of those changes and why they happened.
REVENUES
Interim Est. Revised Change Amount
Item 1983 -84 for 83 -84 Change Reason
property Taxes $912,106 $846,152 ($65,954) Adjustments in
Building Permits 373,679 439,633 70,954
Motor Vehicle 735,380 911,313 175,933
in Lieu
Business Inv. -0- 47,771 47,771
Prop. Tax
Gross increase /decrease in Revenues
to the General Fund Budget $2283704
valuation
increases to less
than 17. Plus
RDA has reduced
tax growth for
the City.
Item increased to
more accurately
reflect growth in
the building
industrv.
Reflects a refined
figure from the
State and a
growing confidence
in the economy.
Although short
lived, the rein-
statement of this
tax reflects the
delinquencies yet
to be paid to
Lar +1 Governments.
October 17, 1983
City Council and City Manager
Page 2
Item
Sher iff -
lie licopter
Sheriff -
Personnel
Management
Development
EXPENDITURES
Interim Est. Revised Change
1983 -84 for 83 -84
$43,712
4,686
Gross increase /decrease in
expenditures to the General
Fund Budget
Amount
Change Reason
-0- ($43,712) S. B. County has
decided to provide
helicopter service to
the local communities
at no charge.
$61,719 61,719 Item inadvertently
overlooked in pre-
paration of Sheriff's
Budget.
9,686 5,000 See memo from the
City Manager.
$23 007
Total available to the General Fund Budget:
• Revenue Increase $228,704
Expenditure Increase 23,007
Net Increase $205,607
Additionally, 8171,099 is available by appropriating interest earned by the
Reserves. This, added to the above, could cause a net increase of:
$205,697
171,099
$376 796
- CITY OF RANCHO CUCAMONGA iiIGiMp
MEMORANDUM z�����
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DATE: October 17, 1983
TO: City Council
FROM: Lauren M. Wasserman /�
City Manager
SUBJECT: Additional Personnel Issues
For Consideration of the City Council
There are two relatively insignificant items I would suggest the Council
consider adding to the budget.
Reclassification of Accountant I to Accountant II. It is recommended that
the City Council approve the reclassification from Accountant I to
Accountant II. This is a proposal which has been suggested by the Finance
Director in years past. However. because of budget considerations, it was
deleted. In view of the competency of the city's Accountant I, we feel
that the Accountant II range is an appropriate change. Because of our
rather small staff, the Accountant is required to handle a great deal of
responsibilities. In fact, in many instances she serves as the Assistant
Director of Finance on an ^unofficial" basis.
The cost for this salary adjustment is approximately $1536.00. Most
importantly it will provide a growth opportunity for an employee who is
acquiring skills which make her valuable to our organization.
Recommended Increase in training and development. The City in past years
has attempted to provide at least a modest management and employee
training and development. I think it is important as we grow and as our
employees stay with us that we continue our commitment to improving our
overall achievements in the City. During the coming year, we will be
doing a number of inexpensive program, inhouse. However, I think it is
important that from time -to -time we consider bringing in outside trainers
to serve as facilitators for our management and employee groups. It is
recommended that we increase the management training account by
approximately $5,000 in order to use the services of management trainers
on an "as needed" basis.
In summary, both of these personnel issues are important to the overall
excellence of our organization. Neither is expensive, and both are included
in the revised budget figures. We urge the Council to approve the additional
expense.
LMW:baa
CITY OF RANCHO CUCAMONGA
MEMORANDUM
October 17, 1989
TOi City Council
FROM: Lauren M. Wasserman
City Manager
SUBJECT: Requests for Additional Staffing
For Council Consideration
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By seoarate memo we have already provided the City Council with information
concerning the additional costs for law enforcement personnel. As we have
indicated in previous correspondence, the City is fortunate that we not only
retained our subventions, but in at least one instance, those subventions
increased to the point where we have a little breathing room. We can now
afford the additional 80 hours sheriff's patrol unit. In addition, you will
note that we have suggested that funds be added to the civic center reserve
and to the park development fund. The reasons for these funds being available
is that our salaries are computed on the remainder of the fiscal year rather
than for a full 12 months. By plugging the revenues into one time
expenditures, we will not face serious budgetary problems at the beginning of
next year when we must consider the twelve month funding of all salaries and
programs.
In addition to the sheriff's personnel, at least one member of the city
council has indicated an interest in hiring a park planner to help with some
of the day -to -day planning activities which are related to park acquisition
and development. we estimate the total cost including all benefits for this
position to be approximately $26,000. It is suggested that this position not
be a management designated position, thus saving the City some money over the
long run.
As most of you have obswved, the City Clerk's Office is in need of some
clerical assistance; either on a part-time or full -time basis. We would
request that the city council authorize us to consider an additional employee
to help us with the day -to -day workload. There simply isn't enough time to do
the kind of job we would like to do for the community and for the city
council; too many minor items seem to "fall through the cracks ". Additional
clerical help would, in my view, alleviate many of the problems we have
encountered because of our heavy workload. It is estimated that the salary
and benefit cost for the position for the remainder of the fiscal year is
approximately $8,300. Funds are available to finance this much- needed
position.
LMW:baa
INTER - OFFICE MEMO
tee,
DATE October 14, 1983 •" "••• "•"O1"O 1
"HOM Thomas Wickum, Captain PHONE 989 -6611
Rancho Cucamonga Sheriff's Station
TO Lauren Wasserman, City Manager
City of Rancho Cucamonga
SUBJECT MISUNDERSTANDING REFERENCE SHERIFF'S DISPATCHERS
As you know, the Sheriff and the County of San Bernardino
have adopted a new method of pricing for services supplied
to contract cities. The new method consists of unit pricing
for services, and any additional needs are specifically
addressed and charged accordingly.
In the past, we itemize each and every piece of equipment,
officer, clerk and a portion of the radio dispatchers
assigned to the West End Dispatch Center. When the new law
that governed what the county could and could not charge
contract cities came into effect in January, 1983, it was
decided that charging cities for dispatchers would be dis-
continued if the contracting city did not require dispatch
personnel over and above that which is normally needed for
the county operation. When that statement by the Sheriff
was made, it was misunderstood and was interpreted that no
contract cities would be charged for dispatch services.
When in fact, Rancho Cucamonga requires three additional
dispatchers over and above the county need, and consequently
have a responsibility to pay for that added service. Con-
sequently, the dispatchers that we have been paying for, for
the past five years, will continue to show up on our budget
as a specific item.
On behalf of Sheriff Tidwell and myself, I apologizc for any
inconvenience to the City and specifically the frustration
that Harry will experience. I will be available at any time
to answer any questions you, Harry, or the Council may have.
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-- CITY OF RANCHO CUCAMONGA C, CAMO�C
MEMORANDUM % ,
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DATE: October 17, 1983
TO: City Council //�
FROM: Lauren M. Wasserman %n�M,•��
City Manager ! �
SUBJECT: Civic Center and Park Development Funds
Because of our cautious approach to the budget combined with a recalculation
of our motor vehicle in -lieu funds by the State Controller, the City will
receive more money than we had anticipated. It appears now that we can easily
add the additional sheriff's unit above those proposed by the city staff for
the remainder of the fiscal year. Please remember, however, that we must fund
these positions for a full year next year, thus the cost figures tend to seem
smaller than they actually are.
Because of the fact that four months of the fiscal year have gone by, and we
have not added any employees, we do have some funds available for a one time
appropriation. We are recommending that the city council appropriate an
additional $75,000 to the civic center reserve fund to be used for
architectural services. The Council has previously indicated a desire to
reactivate the civic center planning process, and these funds will be
available on a one -time basis to finance that requirement.
Secondly, we are well aware of the City Council's commitment to purchase and
develop as many park sites as possible. We are, therefore, recommending
$150,000 be earmarked for the park development fund. These funds combined,
with the funds recommended in the Redevelopment Budget, will give us a little
more to begin the purchase of the large park in the center of the City. Since
that area is not included in our proposed bond issue, it is doubtful that the
City Council would receive criticism for placing a b,nd issue on the ballot
and still putting funds away for additional park acquisition.
We think it is important that we proceed with both the civic center and park
development. With the County beginning the development process around our
property, it is important that we have architectural representation to make
certain that our needs are met and that if possible we save money by working
jointly with the County wherever possible.
The park fund speaks for itself. We can never have enough money to do all of
the park projects we would like to have. Therefore, anything we can add to
that fund, gets us a little closer to achieving our objective which is to
provide a complete park system for our community.
LIN: baa
MEMORANDUM OF UNDERSTANDING
Between the City of Rancho Cucamonga and the Rancho Cucamonga Chamber of
Commerce.
Preamble Language
City and Chamber desire to work cooperatively to promote Rancho Cucamonga as
business, cultural, educational, recreational, industrial, and residential
center.
Chamber can assist City by disseminating information and properly following up
inquiries relative to various activities of City.
Since Chamber of Commerce is organized for and equipped to carry out
promotional activities on behalf of City and to publicize the City's
industrial, commercial, and residential advantages, the City agrees to pay the
Chamber of Commerce $1,000 in monthly installments in exchange for the
following general services:
A. Planning
1. Distribute demographic and statistical information relative to
the City of Rancho Cucamonga.
2. Assist businesses which are new to Rancho Cucamonga in obtaining
necessary information concerning business license requirements,
zoning, and building requirements.
3. Serve as an intermediary with development projects in need of
assistance to clarify code interpretations or planning policies
in areas such as the Industrial Specific Plan.
B. Community Relations
1. Assist City in administration of annual Spring Cleanup Program.
2. Support and coordinate major community events such as the Hine
Festival, Founder's Day Parade, Economic Development
Conferences, and related activities.
C. Legislative Affairs
1. Assist in coordination of Baldy view Public- Private Coalition.
2. Coordinate and review ordinances which may impact the business
or industrial community.
3. Review and, if appropriate, support pending legislation at the
State or Federal level which may have a direct impact on the
City of Ranoho Cucamonga business or industrial community.
! 1
D. Economic Development
1. Assist City in all activities related to promoting economic
development within City of Rancho Cucamonga.
2. Answer inquiries relative to business, industrial, residential
opportunities in Rancho Cucamonga.
E. Terms of Agreement - Commence July 1, 1983
Continue on year -to -year basis unless terminated by either party with a
thirty day notice.
Bob:
I also have the following questions:
1. Do we still want provision that Chambr must follow Ralph M.
Brown Act?
Other suggestions:
1. We should retain ex- officio member of Board of Directors.
2. We want to keep thin agreement as simple as possible. This
approach is different from our previous contract. The Memo of
Understanding seemed to be somewhat more informal then previous
contractual approach.
LMW:has
0
AGREEMENT
THIS AGREEMENT, effective as of the first (1st) day of
July, 1982, by and between the CITY OF RANCHO �DCAMONGA, a mun-
icipal corporation (hereinafter referred to as "City ") , and the
RANCHO CUCAMONGA CHAMBER OF COMMERCE, a California corporation
(hereinafter referred to as the "Chamber "), provides as follows:
WHEREAS, City is de 'rous of promoting its advantages as
a business, educational,-cu t al, recreational, industrial, and
residential center, disseminatin information relative thereto,
and properly following up and givin consideration to inquiries
made from time to time relative to the various activities of City;
and,
WHEREAS, Chamber is organized for, and equipped to carry
on, promotional activities on behalf of City, and to publicize
the City's industrial, commercial and residential advantages;
NOW, THEREFORE, CITY AND CHAMBER AGREE AS FOLLOWS:
1. Chamber shall:
a. employ competent personnel to carry on the promo-
tional activities herein described;
b. answer promptly all correspondence relative to the
business, industrial, residential, educational, cultural, recrea-
tional advantages and opportunities in the City, and disseminate
information by correspondence, newspaper, publicity, and personal
contacts favorably advertising such advantaqes and opportunities;
C. aid in promoting the prudent development and use
of unoccupied and vacant property in the City;
-1-
d. provide the City with codes of all reports pre-
pared by the Chamber for its Board of Directors or its member-
ship;
e. make Chamber financial records available to the
City, or its auditors, for inspection in order to verify expen-
ditures of City funds;
f, expend City funds only in accordance with the lim-
itations set forth herein;
g. not use any City funds to pay any debt incurred
prior to the effective date of this Agreement;
h. hold all meetings of its membership, its Board of
Directors, and any committee of its Board of Directors, as open
meetings. In this regard, Chamber shall comply with the Ralph M.
Brown Act y.vvisions relative to open meetings in the same manner
as the Chamber would be required to comply if it were a "local
agency" for the purposes of said Act;
i. install a member of the City Council, as designated
by the City Council, as an ex- officio member of its Board of Di-
rectors; and,
j. carry out such other activities as are specially
funded by the City as herein provided.
2. City shall:
a. pay to the Chamber a sum equal to the actual cost
of rent for Chamber office facilities. Said sum shall be paid
monthly upon receipt of Chamber's invoice therefor. In no event
shall the total sum paid pursuant to this paragraph exceed Five
Thousand Forty Dollars ($5,040.00) for the contract year;
-2-
b, pay to the Chamber a sum equal to the actual cost
of Chamber's liability and property insurance, Said sum shall
be paid monthly upon receipt of Chamber's invoice therefor. In
no event shall the total sum paid pursuant to this paragraph ex-
ceed Two Thousand Dollars ($2,000.00) for the contract year;
C. pay to the Chamber a sum equal to the actual cost
of Chamber's utilities. Said sum shall be paid monthly upon re-
ceipt of Chamber's invoice therefor. In no event shall the total
sum paid pursuant to this paragraph exceed Three Thousand Six Hun-
dred Dollars ($3,600.00) for the contract year;
d. pay to the Chamber a sum not to exceed Three Thous-
and Dollars ($3,000.00) to defray a portion of the cost of an ec-
onomic development conference to be held in the West End of San
Bernardino County. Payment of any sum pursuant to this paragraph
is contingent upon City Council approval of the Chamber's budget
for said activity. Said sum shall be payable upon receipt of an
itemized statement from the Chamber;
e. pay on behalf of Chamber the cost of providing in-
surance for two (2) full -time Chamber employees as participants in
the City's health insurance program. The City contribution shall
be:
1. calculated on the basis that the persons in-
sured are single persons with no dependents;
2. if not insured directly through the City's
health insurance program, be in amounts not to exceed the rate
available and charged for City single employee coverage; and,
3, be the lesser of 2 or the actual cost for such
-3-
insurance incurred by the Chamber.
The maximum City contribution pursuant to this paragraph shall
be Two Thousand Four Hundred Dollars ($2,400.00) for the contract
year. Payment of the sum subscribed in this paragraph is con-
tingent upon said Chamber employees being allowed to participate
in the City's health insurance program.
3. For the purposes of this Agreement, the term "contract
year" shall mean the twelve (12) -month period beginning July 1,
1962, and ending June 30, 1963. Either party may, by sixty (60)-
day written notice to the other, terminate this Agreement at any
time. In the event of termination prior to the end of the contract
year, City shall have the obligation to pay only those sums which
are then due to Chamber and which were invoiced to City prior to
the effective date of termination.
4. This Agreement may be amended or modified only by writ-
ten agreement signed by both parties.
5. Failure on the part of either party to enforce any pro-
vision of this Agreement shall not be construed as a waiver of the
right to compel enforcement of the same provision or any other pro-
vision.
6. This Agreement, and the right to receive payment from
the City pursuant hereto, shall not be assigned by the Chamber
without the written consent of the City.
7. All notices herein required shall be in writing, and
delivered in person or sent by certified mail, postage prepaid.
Notices required to be given to the City shall be addressed as
follows: City Manager, City of Ra:1ChO Cucamonga, 9320 Baseline
ae
Road, Post Office Box 807, Rancho Cucamonga, California 91730.
Notices required to be given to the Chamber shall be addressed
as follows: Rancho Cucamonga Chamber of Commerce, 8137 Malachite
Avenue, Suite "A ", Rancho Cucamonga, California 91730, Attention:
President or Executive Director. Either party may change such ad-
dress by notice in writing to the other party and thereafter not-
ices shall be addressed and transrdttcd to the new address.
8. Chamber shall obtain and maintain during the term of
this Agreement such workers' compensation insurance as may be nec-
essary to protect itself from claims under State of California
workers' compensation laws, and Chamber shall comply with each and
every applicable provision of the federal and California Occupa-
tional Health and Safety acts.
9. Chamber's relationship to the City is that of an inde-
pendent contractor. Between the parties hereto, Chamber is solely
responsible to its employees, agents, and independent contractors
and their parties for all losses, costs, damages or injuries (in-
cluding wrongful death) caused by an act or omission of Chamber,
its employees, agents or independent contractors relating to the
services performed or to be performed by Chamber hereunder, and
Chamber shall hold and save City harmless in connection therewith.
City shall be named on any liability insurance policy of Chamber
by a certificate showing City as an addition'_ insured and said
certificate shall be filed with the City.
IN WITNESS WHEREOP, the parties hereto have executed this
-5-
CITY C!!A;',RER ACTIVITY REPORT
CO'."UNITY SERVICES
S.FOUNDERS DAY PARADE
I!!TERFACE WITH STAFF ON ADVERTISING A.-!D PRO!IOTIOS AND ANY
OTHER LOGISTICAL SUPPORT NEEDED
2.DISASTER PREPAREDNESS
HELP TO FORUMLATE AND DISSEMINATE ANY INFOR.'IATION OR
P90GRA71S
PLAN'!I NC
1.H0�! TO OPEN A BUSINESS OR INDUSTRY It! RANCH" CUCAMONGA
✓ A PROGRAM TO ILLUSTRATE THE DETAIL NEEDED 0`I
APPROVALS, PROCESS ING,CONSTRUCTION,FINANCI NG, AND OPERATING A NEK
OR EXPANDED BUSINESS
NEW PROJECT 114TERFACE
ACT AS AN II:TERMEDIARY WITH DEVELOPMENT PROJECTS THAT ARE IN
NEE D OF ASSISTANCE TO CLARIFY CODE INTERPRETATION OR
PLANNING POLICY IN AREAS SUCH AS THE INDUSTRIAL SPECIFIC
PLAN
f UE!IOGRAPHICS AND STATISTICS
COORDINATE A COMPREHENSIVE C0MMUNITY PROFILE ' PROGRAM KITH
INFORMATION AVAILABLE TO BOTH CITY AND CHAMBER FOR
DISTRIBUTION TO PUBLIC AND PRIVATE SECTORS. THIS WORK WOULD
PRIMARILI' BE DONE BY CHAMBER STAFF.
ISPLAY AND MARKETING MATERIALS
DISPLAYS SUCH n4 OPPPORTUNITY 'EI, OR ANY OT!IER CITY
MARKETING• FUNCTIONS IN NEED OF MARKETING BROCHURES OR
DISPLAY MATERIALS
CO %MUNITY RELATIONS
I.SFRING CLEAN SWEEP
INTERFACE WITH CITY TO DEVELOP AND AD!iINISTIR PROGRAM YEARLY
2.ACTIVELY SUPPORT COMMUNITY EVENTS AND IN SD;1E CASES COORDINATE
(y ! DIRECTLY WITH CITY STAFF. SUCH EVDNTS AS THE h:INE FESTIVAL,
4TH OF JULY FIREWORKS AND PICNIC, AND THE FOUNDERS DAY
PARADE ARE AN EXA'IPLE.
LEGISLATIVE AFFAIRS
)(Y' I.CLOUT
WORK ON JOINT CITY CHAMBER LOBBYING FOP MUTUAL BENFIT
y COURDINATE AND DLVELOP ORDINANCE£ THAT AI!L SUCCESSFUL TO THE
BUSINESS C0:1!lJNITY ANL PUBLIC AT LARGE
LXAIIPLES: DEVELOPMENT CODE AND SIGN ORDI;:ANCL
OTHER I ^.EMS SLC!! AS INDUSTRIAL SI'i CIi'IC PLAN AND THE
ASSESSMENP DISTRICT
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,4ArCM1 I �: t
F.CON.�:!IC DF,JL'LOPttENT
1. INI'ERYAC7, O:r THE POLLOr:I!,G P "OJLCTS:
ROUE 3U
D.AY,ETIV;ANDA, SAN SEVA114L CREEK PROJECT
GROUND ACCESS STUDY FOR THE ONTACIO INTERNATIONAL AI RPOR "i
FOOTHILL COMMUNITY PLAN
PARKS !1CtdU ISSUE '
HEASURF V. BENEFIT ASSTS5IIPIJT
2
CITY OF RANCHO CUCAMONGA
MEMORANDUM
October 17, 1983
TO: Mayor and Members of City Council
FROM: Councilman Richard M. Dahl
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SUBJECT: EXPANSION OF OFFICE FACILITIES FOR BUDGET CONSIDERATION
As we all know, City Hall is cramped with hardly enough room to take care
of the daily duties. If we approve a Park Planner position, the Parks
Department will be overflowing. The Finance Department is crowded to the
point that it is not conducive to good working conditions.
With the above in mind, I discussed with Mr. Reiter the possibility of
negotiating additional space at a low rent due to our budget constraints.
Mr. Reiter offered a 1430 sq. ft. office space fully improved with deluxe
carpeting and office partitions in place. This unit ordinarily rents for
70 cents per sq. ft.; his offer, however is very generous.
Rent of $930 per month on a two year gross lease included in this deal is
three months' free rent scattered over the two year period, which reduces
our rent to $815 per month.This would allow us to place Parks A Recreation
Department in a new suite and expand the Finance Department facilities as
it should be. We Trey even be able to move the computer terminal by the
coffee room door so that no one will break their neck going in or out.
The space would be well utilized with Bill Holley's office, park planner's
work room, recreation secretary and and parks secretary. In addition, room
for the Park Committee and Historical Commission work shops, plus a small
office to be used by the City Council.
Harry Empey informs me that there will be enough In our budget to cover
this expenditure and still build reserves.
I respectfully request that the Council set aside the sum of $9,300 for
this space. The $9,300 is calculated as follows:
10 months at $930 per month
2 months at no charge
Total first year $9300.00
Second year will be:
11 months at $930 per month
1 month at no charge
Total second year, $10,230.00
Location of the proposed site is the two story building in the Base Line
Business Center complex.
RMD: mk
MEMORANDUM
F W D
DATE: 10 -14 -83
TO: CITY MANAGER
FROM: FINANCE DIRECTOR-7
SUBJECT: SUMMARY OF BUDGET DISCUSSION
Below is a summary of the Budget items that were discussed at
our meeting of 10- 14 -83.
Available Resources
Motor Vehicle in Lieu Fees $175,933
Interest Earn ings-Reserves 171,099
Contingency 128,687
Building Permits 70,954
Business Inv. Prop. Tax 47,771
Property Tax (65,954)
Total Available Resources $528,490
Expenditures
80 hr Patrol Unit
City Employee package
Sheriff Personnel Adj.
Park Planner
Add. Printing - Planning
Clerk Typist -Admin
Fence -Dump site
Management Development
Sheriff Helicopter Adj.
$ 91,676
61,982
61,719
26,317
18,000
8,300
6,000
5,000
(43,712)
Total Expenditures $235,282
Transfers in Reserve
Park Development $150,000
Civic Center 75,000
Changes in economic Cord. 68,208
Total Transfers to Reserve $293,208
BALANCE -0-