HomeMy WebLinkAbout2006/09/14 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~,ot~ / T o~~~o ~
at ~_J~D~I~'I~ ~I posted a true and correct copy of the meeting
agenda dated _~-t bf". ~~ o~OD~P at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
9-i~-0~ , at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
_, City of Rancho Cucamonga'
BY: ~ IArI.B--
Vivian,Garcia, Administrative
Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m.
September 14, 2006
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
*~*
City Couucilmembers
William J. Alexander, Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
L. Dennis Michael, Councilmember
Sam Spagnolo, Councilmember
^**
Boardmembers
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Robert Coberly, Member
Sharon Nagel, Member
- LIBRARY BOARD OF TRUSTEES AGENDA
SEPTEMBER 14, 206
RANCHO
G`UCA.NONGA ,
A. CALL TO ORDER
1. Roll Call: Bradshaw , Coberly, Lo ,
Nagel and Wimberly
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED
OFFICIALS it
1. Administration of Oath of Office -Oath of Office will be administered
to re-appointees Donna Bradshaw and Sheri Nagel.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: August 10, 2006.
2. Approval of the following updated Policies:
a. Children's Access Policy
b. Children's Materials Description and Shelving Policy
c. Children's Collection Maintenance Policy
D. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral reports presented by staff.
a. Review of statistics.
2. Budget Reports: reports presented by Deborah Clark, Library
Director.
a. Review of 2006/2007 budget.
3. Archibald Library: Oral update by Robert Karatsu, Library Services
Manager/Archibald and Technology Services.
a. Update on "reinventing" process.
4. Victoria Gardens Library: Oral update by Michelle Perera, Library
Services Manager/Victoria Gardens and Collection Development.
- LIBRARY BOARD OF TRUSTEES AGENDA
SEPTEMBER 14, 2006 1
RANCHO
CUCAMONGA
A. CALL TO ORDER {
1. Roll Call: Bradshaw , Coberly , Lo ,
Nagel and Wimberly
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED
OFFICIALS
1. Administration of Oath of Office -Oath of Office will be administered
to re-appointees Donna Bradshaw and Sheri Nagel.
C. CONSENT CALENDAR ',
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
4
1. Approval of Minutes: August 10, 2006.
2. Approval of the following updated Policies:
a. Children's Access Policy 10
b. Children's Materials Description and Shelving Policy 12
c. Children's Collection Maintenance Policy 15
D. LIBRARY DIRECTOR'S STAFF REPORTS ~'
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral reports presented by staff.
a. Review of statistics. 17
2. Budget Reports: reports presented by Deborah Clark, Library
Director.
a. Review of 2006/2007 budget. 1 g
3. Archibald Library: Oral update by Robert Karatsu, Library Services
Manager/Archibald and Technology Services.
a. Update on "reinventing" process.
4. Victoria Gardens Library: Oral update by Michelle Perera, Library
Services Manager/Victoria Gardens and Collection Development.
- LIBRARY BOARD OF TRUSTEES AGENDA
SEPTEMBER 14, 2~~6 2
cUCAAMONCA .
a. Update on the first three weeks of operations.
5. Children's Services Issues: Oral update by Renee Tobin, Principal
Librarian.
a. Summer Reading Program wrap-up for 2006.
E. BOARD BUSINESS l
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Library Board Liaison Reports: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons,to
the community.
a. Literacy Event: Tutor Appreciation Luncheon.
b. Library Foundation Meeting: Telethon planning
underway.
2. Teen Member Reports. Oral reports by Members. This is the
opportunity for Teen Advisory Members to speak about the
opportunities and challenges they have encountered while serving
as liaisons to the school and student community.
F. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
G. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
H. ADJOURNMENT
II
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday,
September 11, 2006, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
~~~
R A N C H O C U C A M O N G -A
PUBLIC L I B R A R Y
Staff Report
DATE: September 14, 2006
TO: President and Members of the Board of the Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes for the meetings of August 10, 2006.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meeting of the Board of Library
Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Res ectfully submitted, r,,~,
Deborah Kaye Clam
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, August 10, 2006, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:33 p.m. by President Wimberly. Present were
Members Bradshaw, Coberly and Wimberly.
Also present were: Deborah K. Clark, Library Director, Michelle Perera, Library Services
Manager/Victoria Gardens, Karye Hood, Reference Services Coordinator/Archibald, Cara Vera,
Reference Services CoordinatorNictoria Gardens, Heather Fredrics, Children's Librarian/Victoria
Gardens and Vivian Garcia, Senior Administrative Secretary.
Teen Board Members: Bianca Hamson was present.
*+*~r*
B. CONSENT CALENDAR
B 1. Approval of Minutes: June 8 and July 13, 2006.
MOTION: Moved by Member Bradshaw to approve the minutes, seconded by Member Coberly.
Motion carried, 3-0-2 (with Lo and Nagel absent).
B2. Approval of the following updated Policies:
Fees for Service
MOTION: Moved by Member Coberly to approve the Fees for Service, seconded by Member
Bradshaw. Motion carried, 3-0-2 (with Lo and Nagel absent).
Story Times
MOTION: Moved by Member Lo to approve the Story Times Policy, seconded by Member Coberly.
Motion carved, 3-0-2 (with Lo and Nagel absent).
**:***
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status report: oral reports presented by staff.
Library Board Minutes
August 10, 2006
Page 2
a. Review of statistics.
Deborah Clark, Library Director, reviewed the statistics with the Board.
C2. Budget Reports: reports presented by Deborah Clark, Library Director.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget sheets for 2006/07 with the Library Board.
C3. Adult Services Issues: Update by Robert Karatsu, Library Services Manager/Archibald.
Report attached.
[n the absence of Robert Karatsu, Michelle Perera, Library Services Manager/Victoria Gardens,
updated the Board on the activities of the adult services division.
Karye Hood, Reference Services Coordinator/Archibald, gave an oral report onthe re-organization of
the magazine collection.
C4. Children's Services Issues: Update by Heather Fredrics, Children's Librarian/Victoria
Gardens. Oral report.
Heather Fredrics, Children's, updated the Library Board on the success and progress ofthe Summer
Reading Program.
C5. Victoria Gardens Library: update on the progress of the project. Oral report as follows:
Deborah Clark, Library Director, informed the Board that the building was neazly ready for the grand
opening scheduled for August 18`". Michelle Perera, Library Services ManagerNictoria Gardens,
informed the Board as to the schedule of events for the grand opening and the various tours and
events that would take place before and after the public opening.
C6. Staff recruitment, Collection Development and FF&E (Furnishings, Fixtures and Equipment)
by Michelle Perera, Library Services Manager/Victoria Gardens. Oral report.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that the staffwas in the process
of working with Personnel on hiring a Library Assistant for the Reading Enrichment Program. Staff
was also in the process of final interviews for part time positions throughout the library.
Library Board Minutes
August 10, 2006
Page 3
Michelle Perera, Library Services ManagerNictoriaGardens, stated that the contractors had finished
with the Technology Center and the Story Room. The Video Element had been installed near the
reference desk and was 10' X 7'. Staff is ready for the tours and dedication which will happen next
week.
**r**^
D. BOARD BUSINESS
D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
Member Bradshaw reported the progress of the Friends in recruiting new volunteers in preparation
for the bookstore operation in Victoria Gardens Library.
a. Review ofRancho Cucamonga Cultural Center donor Recognition Program. Report
attached. President Wimberly to present.
President W imberly presented an oral report to the Library Board on the Rancho Cucamonga cultural
Center Donor Recognition Program.
D2. Teen Member Reports. Oral reports by Members. This is the opportunity for Teen
Advisory Members to speak about the opportunities and challenges they have encountered while
serving as liaisons to the school and the student community.
Cara Vera, Reference Services Coordinator/Victoria Gardens, stated that the Teen board is on recess
during the summer.
*****«
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Policies.
,r*****
F. COMMUNICATIONS FROM THE PUBLIC
None received.
******
Library Board Minutes
August 10, 2006
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Coberly to adjourn, seconded by Member Bradshaw. Motion carved,
3-0-2 (with Lo and Nagel absent). Meeting adjourned at 7:34 p.m.
Respectfully submitted,
~Ltluh-- ~~,u.a.
Vivian Garcia
Administrative Secretary
Approved:
Staff Report
DATE: September 14, 2006
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF POLICY UPDATES
RECOMMENDATION
That the Board approve the changes to the following policies:
Children's Access Policy
Children's Materials Description and Shelving Policy
Children's Collection Maintenance Policy
BACKGROUND/ANALYSIS
The addition of a new library outlet resulted in the changes to the many of the policies
guiding the Rancho Cucamonga Library Services department. The changes in the
attached policies simply update the policies governing children's services, now available
in two locations.
The policies are attached for your review with changes in bolded italics and items
removed indicated by strike-outs.
FISCAL IMPACT
None.
R pectfully submitted /~ /'~
r~(~( l l~J~~ ~~
Deborah Kaye CI
Library Director
Children's Access Policy
Page 1 of 2
CITY OF RANCHO CUCAMONGA
CHILDREN'S ACCESS POLICY
POLICY NO.:
PAGE 1 OF 2
EFFECTIVE: 8/1/98
REVISED:
APPROVED: 8/1/98
PURPOSE: The purpose of this policy is to provide fair and reasonable access to library
materials to children, while recognizing the rights and interests of the parent or guardian.
BACKGROUND: In recent years more sexually explicit material has been published for adult
readers. More of this material is being bought for the adult collection in the library. Some adults
feel that this material is unsuitable for youth and should not be available to them. It is now
especially important that library employees understand their position relative to youth and their
parents. At the Rancho Cucamonga Public Library, books, media and technology are all treated
differently. Below is an outline of the differences each medium imposes on children's services.
BOOK & AUDIO MATERIALS: The Rancho Cucamonga Public Library subscribes to the
American Library Association's Bill of Rights: Article 5 "The rights of an individual to the use
of a library should not be denied or abridged because of his age, race, religion, national origin or
social or political views." The juvenile application, when signed by the parent or guardian,
grants permission to the youth to take out' all library book and periodical materials. The parentis
responsible for materials checked out by the youth. If the parent wishes to restrict the youth's
borrowing privileges, he or she may:
Deny the child's request for a card by refusing to sign the application.
Pre-select materials for the child and use his or her own card to check out
materials.
The library employee is responsible for informing the parent and the youth of these options and
of the obligations that accompany library use-returning books on time, etc. The youth is
responsible to the parent for books not returned, for materials selected and for his or her conduct
in the library.
VIDEO MATERIALS: Children may borrow children's videos and DVDs, and may borrow
videos assigned to the adult collection if their parent or guardian has signed the "Minor Child
Video Contract". Refer to the Video/DVD Loan Policy.
USE OF THE TECHNOLOGY CENTER: Parental permission is required for minors to
access the Internet. Refer to the Internet Public Access Policy.
USE OF ADULT MATERIALS IN THE LIBRARY: When a youth looks at adult materials in
Children's Access Policy
Page 2 of 2
the library, he or she is within his or her rights and should not be disturbed. If the behavior of the
youth is disruptive, the child forfeits those rights and may be asked to leave the library building.
.,i tie ~:ti....-., e.....~,., e ..:~.~,, e,... ,.,...,,,,.....~.
......, ~~........,n., .~........~.~..u....u.., e e
CITY OF RANCHO CUCAMONGA
CHILDREN'S MATERIALS
DESCRIPTION AND SHELVING
POLICY
POLICY NO.:
PAGE 1 OF 2
EFFECTIVE: 8/ 1 /98
REVISED:
APPROVED: 8/ 1/98
PURPOSE: The purpose of this policy is to describe the various juvenile collections and define
how each are classified and arranged to satisfy easy access and ease of shelving.
DESCRIPTION OF COLLECTIONS AND METHOD OF SHELVING:
PICTURE BOOKS are those with a comparatively short text balanced by the illustrations.
The primary appeal may be either in the text or the illustrations. The text is not limited in
reading difficulty but is broadly intetpreted as appealing to the child from preschool
through second grade.
Picture books are shelved alphabetically by author or by the main entry. (The main
entry is usually the author's name, but in the case of an anonymous classic, it may be the
title. In some cases the main entry is the artist's name.)
2. BEGINNING READERS are limited in vocabulary and printed in easy-to-read type: The
library purchases a quantity of beginning through third grade readers.
Beginning readers are shelved in a separate section near the picture books and arranged
alphabetically by author.
3. JUVENILE FICTION books are designed to appeal to all ages and have vocabulary levels
suitable for third through 8`~ grade levels.
Juvenile fiction books are shelved alphabetically by [he author's last name. Fiction genre
categories are labeled to assist the youngster in finding books,of interest to them. Genres
include mystery, historical, science fiction, horror, adventure, classics and holidays.
4. JUVENILE NON-FICTION books cover subjects of interest for all ages. Every attempt
is made to stay current on areas of nonfiction that support school curriculum. While the
library cannot purchase single titles in large quantities, a broad range of titles and
multiple copies of popular titles and subject areas are purchased and every attempt is
made to support the local school curriculum.
Children's Materials Description and Shelving Policy
Page 2 of 3
Juvenile Non-Fiction is shelved in Dewey Decimal order.
5. SPANISH MATERIALS are available and consist of Easy, Fiction, Non Fiction and
video selections. The collection consists of both Spanish translations of popular English
titles and original Spanish titles. Bilingual books in Spanish and English are also
included.
Spanish Fiction is shelved by author and non-fiction is shelved in accordance with the
Dewey Decimal system. Spanish videos are shelved alphabetically by title.
6. PARENTING COLLECTION materials emphasize skills parents need to successfully
raise their children. Titles such as potty training, sex and family life education, coaching
of team sports are all available. Sensitive materials are also placed in this collection,
including titles discussing homosexuality, AIDS and other sensitive issues.
Parenting Collection materials are clearly labeled and shelved by author if they are
Fiction and by Dewey Decimal system if they are non-fiction.
AWARD WINNING BOOKS are located in a separate collection and may include
Caldecott, Newbery, Coretfa Scott King and other award winners. The books are
highlighted and multiple copies purchased and available for loan.
Award winning materials are clearly labeled and shelved by author if they are Fiction and
by Dewey Decimal system if they are non-fiction.
8. PERFORMING ARTS COLLECTION for children is interfiled with the adult
materials at the Victoria Gardens Library. These materials include picture books,
fiction and nonfiction as well as media and will be shelved by the author's last name if
considered fiction or in Dewey order if non fiction. Many of the same or similar
materials will be carried at the Archibald Library but will not be located in a special
collection.
READALONGS are available covering all grade levels of reader interest, these
combination audio cassette or CD and book packages are a popular fee based service.
Readalongs are shelved by main entry, generally the author's last name on a special rack.
I0. AUDIO BOOKS for youngsters are available. Offered as a fee service, the collection is
designed to serve both the educational and recreational needs of children.
Fictiori audio books are shelved by the author's last name and non fiction in Dewey
order.
Children's Materials Description and Shelving Policy
Page 3 of 3
11. VIDEO CASSETTES and DVDs are available for loan as a fee based service. Family
oriented Fiction videos consist of popular Disney titles and classic family films. Non
Fiction Video is also available both as Easy Videos, designed for preschool youngsters and
informational videos for the older students.
Fiction videos are shelved alphabetically by title; non fiction in Dewey order.
72. MUSIC CDs are available for loan as a fee based service. Early childhood education,
popular children's songs, sing along songs and children's film scores are included.
CDs are considered browsing items and have no particular order on the rack.
I3. PAPERBACK books are circulated like other book material. The collection consists
of popular series available only in paperback as well as multiple copies of popular
fiction books. Paperbacks are shelved together by series or by the first letter of the
author's last name.
14. CURRENT TEXTBOOKS donated by school districts serving Rancho Cucamonga
students will be housed in the Homework Center at the Victoria Gardens Library.
These non-circulating items will be cataloged and shelved in Dewey order.
l5. POPULAR MATERIALS
Multiple copies of certain high demand children's items have been purchased. To
make them more readily accessible, some of these items are shelved in a special "High
Demand" section. The materials in this section will vary according to circulation
patterns, ongoing interest and local school assignment requirements as determined by
library staff.
CITY OF RANCHO CUCAMONGA
CHILDREN'S COLLECTION
MAINTENANCE POLICY
POLICY NO.:
PAGE 1 OF 2
EFFECTIVE: 8/1/98
REVISED:
APPROVED: 8/1/98
PURPOSE: The purpose of this policy is to provide guidelines for the growth and development
of the children's collection of library materials.
BACKGROUND: The Victoria Gardens Library opened with a collection of all new and
current children's information much like the Archibald location over ZO years ago. The
challenge as the Library continues to grow and expand is to keep the collection timely and
appropriate: Guidelines are supplied below.
REPLACEMENTS: Much non-fiction over ten years old loses 50%o of its usefulness to the
student or the young independent reader. A wide knowledge of the field of children's materials
is the only sure way to determine whether a book is a minor classic of long-range value or simply
a book released on a timely topic to capture reader interest. For the most part, few non-fiction
titles over ten years old retain their value. Many novels and picture books may be much older
and still have great value.
For mosC non-fiction, title replacement will not occur. Instead, the Librarian in charge of
selection will look to replace the subject of the book, to ensure the continuity of the collection
and emphasize its currency and relevance.
DUPLICATION: The nature of children's materials makes extensive duplication necessary and
advisable. Circulation statistics show that a picture book that has undergone high numbers of
circulations has essentially outlasted its usefulness as an attractive, borrowable item. Paperbacks,
board books and other materials that are not library bound and are for the use of preschool or
primary children, may not survive ten circulations. Non-fiction books, because they are used by
older children and also because they usually have public library binding, fare somewhat better. It
is responsible selection to have as many as ten copies of the most-read titles, such as J.K
Rowlir:g fiction, Dr. Seuss' picture books and non-fiction on high-interest topics such as karate
and motocross.
While non-fiction materials may frequently last longer than fiction, their usefulness and currency
is likely to dissipate sooner than more timeless fiction and picture books. It is least likely that a
non-fiction title would automatically be replaced when it has been lost, damaged or otherwise
made unusable. It is likelier that a wide range of new titles on a particular topic would serve the
public better than to duplicate an older, though popular title. However, if the title is considered a
core title or a classic title, the duplicates would be appropriate.
The realities of the availability ofcurriculum-support materials to children in schools, public or
private, dictate that the public library must purchase a wide range of materials that support the
curriculum of the local schools. However, as selection policy dictates, the intrinsic value of the
book precedes demand as a selection factor. The public library might better provide multiple
copies of Charlotte's Web, whether or not it was assigned in schools and available in classrooms
or school libraries, than buy multiple copies of Corwin's Patriotic Fun simply because all third
graders in the local school were required to do a craft project on Lincoln's Birthday. Textbooks
are purchased only when they provide the best coverage of a subject and are useful to the general
public.
PAPERBACKS: Seldom can duplication in paperback fill the need, both because of the
widespread unavailability of high-use materials in paperback (i.e., Dr. Seuss picture books) and
because of their ephemeral shelf life. An exception to the non-use of paperbacks for duplication
needs is in the juvenile and Young Adult fiction areas. Due to the popularity of the paperback
format, the circulation in these areas equals the hard cover circulation.
MEDIA: Children's media, including DVDs, videocassettes, books on tape and CD and
computer software, tend to have a shorter shelf life than book materials. Durability, current
popularity, and changing formats nzay impact retention in the collection. Availability of
products may also impact the Library's ability to replace lost or damaged copies. For
example, Disney tends to limit the titles available for sale at any one time.
HIGH LOSS RATE MATERIALS: Certain materials by their content are likely to disappear
from library shelves, either through vandalism, theft or simply failure by the patron to return the
item. The benefit of money saved by not purchasing a high demand item must be weighed
against the discontent of the public and the staff time it takes to explain why we don't have the
materials. Materials such as the latest electronic game manuals and easy biographies of music
stars are so frequently stolen or have illustrations removed that it seems futile to replace them,
yet public demand remains high. Reference copies do not meet public need. It is up to the
judgment of the Children's material selector to balance the issues of high demand and high loss
rate in the purchase of these materials.
R A N C H O C U C A M O N G A
PUBLIC L I B R A R Y
Staff Report
DATE: September 14, 2006
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of
the Library, will be available at the meeting. These reports now include a separate
sheet for the Victoria Gardens Library, the Archibald Library, and a sheet with combined
statistics.
FISCAL IMPACT
None
Re pectfully submitted
~~~ ~Q~
Deborah Kaye CI
Library Directo
R A N C H O C U C A M O N G A
Puisi,ic Liu[zn~zv
Staff Report
DATE: September 14, 2006
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2006/2007 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s)
and is attached. It now includes separate reports for Archibald Library revenue,
Victoria Gardens Library revenue and combined revenues.
Schedule B, titled "Balance Sheet FY 2006/2007" is a report balancing income vs.
projections for the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures "2006/2007" is an accounting of all funds
expended in the current fiscal year and is attached.
FISCAL IMPACT
None
R pectfully submitte
e or6h Kaye
Library Directo
Schedule A
ARCHIBALD FINES MEDIA REF
REVENUE REPORT 8 FEES RENTAL S SERV.
Aug-06
01-Aug $638. 85 $242 .53 $0. 00
02-Aug $413. 50 $230 .15 $0. 00
03-Aug $701. 02 $352 .38 $0 .00
04-Aug $366. 10 $169 .86 $0 .00
05-Aug $377. 58 $216 .43 $0. 00
06-Aug $168. 71 $139 .89 $0 .00
07-Aug $606. 26 $326 .90 $0 .00
08-Aug $579. 44 $265 .92 $0 .00
09-Aug $735. 34 $243 .40 $0 .00
10-Aug $522. 46 $262 .54 $0 .00
11-Aug $430. 57 $116 .26 $0 .00
12-Aug $468. 69 $198 .23 $0 .00
13-Aug $188. 05 $94 .39 $0 .00
14-Aug $390. 11 $283 .48 $0 .00
15-Aug $586. 38 $234 .28 $0 .00
16-Aug $309. 50 $170 .77 $0 .00
17-Aug $580. 81 $238 .49 $0 .00
18-Aug $192. 54 $170 .08 $0 .00
19-Aug $349. 70 $137 .65 $0 .00
20-Aug $85. 48 $77 .53 $0 .00
21-Aug $432. 76 $168 .92 $0 .00
22-Aug $197. 05 $151 .53 $0 .00
23-Aug $437. 68 $172 .55 $0 .00
24-Aug $358. 71 $191 .41 $0 .00
25-Aug $264. 10 $79 .33 $25 .00
26-Aug $405. 82 $77 .04 $0 .00
27-Aug $219. 50 $89 .35 $0 .00
28-Aug $650. 85 $137 .36 $0 .00
29-Aug $461. 39 $151 .50 $0 .00
30-Aug $258. 65 $155 .67 $0 .00
31-Aug $297. 52 $192 .51 $0 .00
TOTALS: $11,495. 12 $5,738 .33 $25 .00
August 2005 TOTALS $10,879. 87 $6,601 .93 $54 .50
%CHANGE 6% -13% -54%
VICTORIA GARDENS FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Aug-O6
01-Aug $0. 00 $0. 00 $0. 00
02-Aug $0. 00 $0. 00 $0. 00
03-Aug $0. 00 $0. 00 $0. 00
04-Aug $0. 00 $0: 00 $0. 00
05-Aug $0. 00 $0. 00 $0. 00
06-Aug $0. 00 $0. 00 $0. 00
07-Aug $0. 00 $0. 00 $0. 00
08-Aug $0. 00 $0. 00 $0. 00
09-Aug $0. 00 $0. 00 $0. 00
10-Aug $0. 00 $0. 00 $0. 00
11-Aug $0. 00 $0. 00 $0. 00
12-Aug $0. 00 $0. 00 $0. 00
13-Aug $0. 00 $0. 00 $0. 00
14-Aug $0. 00 $0. 00 $0. 00
15-Aug $0. 00 $0. 00 $0. 00
16-Aug $0. 00 $0. 00 $0. 00
17-Aug $0. 00 $0. 00 $0. 00
18-Aug $0. 00 $0. 00 $0. 00
19-Aug $402. 02 $478. 40 $2. 00
20-Aug $170. 75 $163. 77 $0. 00
21-Aug $0. 00 $0. 00 $0. 00
22-Aug $223. 34 $255. 71 $0. 00
23-Aug $225. 36 $224. 64 $2. 00
24-Aug $215. 30 $169. 64 $0. 00
25-Aug $212. 05 $181. 00 $0. 00
26-Aug $199. 00 $254. 54 $0. 00
27-Aug $0. 00 $0. 00 $0. 00
28-Aug $0. 00 $0. 00 $0. 00
29-Aug $306. 49 $281. 68 $0. 00
30-Aug $230. 72 $215. 13 $27. 00
31-Aug $173. 79 $160. 11 $0. 00
TOTALS: $2,358. 82 $2,384. 62 $31. 00
August 2006 TOTALS $0. 00 $0. 00 $0. 00
CHANGE 0% 0% 0%
COMBINED REVENUE FINES MEDIA REF
REPORT & FEES RENTALS SERV.
Aug-06
01-Aug $638 .85 $242. 53 $0 .00
02-Aug $413. 50 $230. 15 $0 .00
03-Aug $701. 02 $352. 38 $0 .00
04-Aug $366. 10 $169. 86 $0 .00
05-Aug $377. 58 $216. 43 $0 .00
06-Aug $168. 71 $139. 89 $0 .00
07-Aug $606. 26 $326. 90 $0 .00
08-Aug $579. 44 $265. 92 $0 .00
09-Aug $735. 34 $243. 40 $0 .00
10-Aug $522. 46 $262. 54 $0 .00
11-Aug $430. 57 $116. 26. $0 .00
12-Aug $468. 69 $198. 23 $0 .00
13-Aug $188. 05 $94. 39 $0 .00
14-Aug $390. 11 $283. 48 $0 .00
15-Aug $586. 38 $234. 28 $0 .00
16-Aug $309. 50 $170. 77 $0 .00
17-Aug $580. 81 $238. 49 $0 .00
18-Aug $192. 54 $170. 08 $0 .00
19-Aug $751. 72 $616. 05 $2 .00
20-Aug $256. 23 $241. 30 $0 .00
21-Aug $432. 76 $168. 92 $0 .00
22-Aug $420. 39 $407. 24 $0 .00
23-Aug $663. 04 $397. 19 $2 .00
24-Aug $574. 01 $361. 05 $0 .00
25-Aug $476. 15 $260. 33 $25 .00
26-Aug $604. 82 $331. 58 $0 .00
27-Aug $219. 50 $89. 35 $0 .00
28-Aug $650. 85 $137. 36 $0 .00
29-Aug $767. 88 $433. 18 $0 .00
30-Aug $489. 37 $370. 80 $27 .00
31-Aug $471. 31 $352. 62 $0 .00
TOTALS: $13,853. 94 $8,122. 95 $56 .00
August 2006 TOTALS $10,879. 87 $6,601. 93 $54 .50
%CHANGE 27% 2 3% 3%
2006/7 Rev 2006/7 Proj :
Daily Average Fines $427. 52 $638. 00
Daily Average Media $218. 55 $312. 00
Daily Average Ref. Fees $3. 94 $12. 00 .
DAILY TOTALS $650. 01 $962. 00
GAIN/LOSS ON PROJ: ($8,4 24)
Schedule B
BALANCE SHEET
August
FY 2006/2007
Revenues Earned Projected Loss/Gain
Fines & Fees $25,621 $37,500 ($11,879) -31.7%
Media Rentals $14,748 $18,334 ($3,586) -19.6%
Technology Center Revenue $541 $5,000 ($4,459) -89.2%
Print Fees $1,312 $1,333 ($21) -1.6%
Information Services Fees $114 $333 ($219) -65.7%
Direct Loan $0 $0 $0
Totals: $42,336 $62,501 ($20,165) -32.3%
*Balance for
Year through August
($20,165)
'based on addition of Victoria Gardens Library revenues
LIBRARY EXPENDITURES
2006/2007
1290601 -Administration
PERSONNEL
5000 REGULAR SALARIES
5010 PART TIME SALARIES
5030 FRINGE BENEFITS
TOTAL PERSONNEL
OPERATIONS
5100 TRAVEL & MEETINGS
Clark -workshops
CLA Legislative Committee
Meeting Supplies
Inservice Workshops
CLA Legislative Day
CLA Conference
5102 TRAINING
5105 MILEAGE
Auto Allowance
Reimbursement
Garcia
Other
Conference Mileage
5150 OFFICE SUPPLIES
Board supplies
Photography
Office Depot
Letterhead
Miscellaneous
Computer supplies
Federal Express
5160 MEMBERSHIP DUES
American Library Assoc.
MCLS Associate Membership
California Library Assoc.
Calita
Inland Library system
Codi Membership
5200 MAINTENANCE/OPER
Printing/Postage
Printing
Postage
Special Program Supplies
Board Supplies
Winery Event
Bindery
JUL AUG
$2s2,tso $11,207
$21,000 $877
$129,220 $10,768
$412,370 $22,852
$7,500
52,000
57,000
$6,000
$1,000
$3,000
$2,700
$500
$500
$300
$0
$1,500
$200
59,000
$2,000
$5,000
$2,000
Schedule C
v
TOTALS SPENT PER FUNDS % % OF
CATEGORY REMAINING SPENT YEAR
17%
$0
$0
$0
$0
$0
$0
$0
$14,118 $25,325
$1,828 $2,704
$10,768 $21,537
$26,714 $49,566
$400 $400
$62 $95
$200
$800
$0
$157
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$200
$0
$0
$0
$0
$0
$0
$0
$25,325 $236,825 10%
$2,704 $18,296 13%
$21,537 $107,683 17%
549,566 $362,604 12%
$0 $7,500 0
$0 $2,000
$957 $6,043 14%
$800 $5,200 13%
$157 $843 16%
$0 $0
$0 $0
$0 $0
$0 $3,000 0
$200 $2,500 7%
$0 $500 0
$0 $500
$0 $300 0%
$0 $1,500 0%
$200 $0
$0 $9,000 0%
$0 $2,000 0%
$0 $5,000 0%
$0 $2,000 0%
5300 CONTRACT SERVICES
Encumbrance
Collection Agency
Dynix System Maintenance
Homework Help Database
.Minutes
Otfic Equip/Maintenance
Xerox Fund
Misc.
Printing of Library Brochure
School Databases
5400 TELEPHONE
General Telephone services
Verizon Wireless
Additional services
5402 WATER UTILITIES
Water Use
5403 ELECTRIC UTILITIES
5501 ADMIN./GENERAL OVERHEAD
9298 Transfer Out-Literacy
TOTAL LIBRARY BUDGET
51zz,ooo $50 $121,9s0 0%
$0 $0
$15,000 $0 $3,313 $15,000 22%
$35,000 ~ $0 $20,604 $35,000 59%
$20,000
$50 ~ $50 ($50)
$15,000 $0 $0 $15,000 0%
$0 $0.
$0 $0
$20,000 $1,399
$5,000
$15,000 $1,608 $13,392 11
$0
$684 $924 $1,608
$0
$3,000 $0 $3,000 0%
$0
$75,000 $9,650 $9,650 $9,650 $65,350 13%
$189,000 $15,750 $15,750 $31,500 $31,500 $157,500 17%
524,100 $2,008 $177 $2,185 $2,185 $21,915 9%
$871,670 $40,611 552,290 $92,901 $95,716 $754,039 11%
BOOKMOBILE SERVICES
Cost Center 1290604 2006/2007
PERSONNEL
5000 REGULAR SALARIES
5010 PART TIME SALARIES
5030 FRINGE BENEFITS
TOTAL PERSONNEL
OPERATIONS
5100 TRAVEL & MEETINGS
5105 MILEAGE
5150 OFFICE SUPPLIES & EQUIP
Office Supplies
Equipment
5200 MAINTENANCE/OPER
Books/Materials
5283 DEPRECIATION -COMPUTER
Total for Depreication -Computer Equip
5400 TELEPHONE UTILITIES
Cellular Technology
TOTAL BOOKMOBILE BUDGET
JUL AUG TOTALS SPENT PER FUNDS °/ % OF
CATEGORY REMAINING SPENT YEAR
17%
$56,050 $3,093 $4,372 $7,465 $7,465 $48,585 13%
$16,000 $752 $1,076 $1,828 $1,828 $14,172 11%
$28,050 $2,338 $2,338 $4,675 $4,675 $23,375 17%
$100,100 $6,183 $7,785 $13,968 $13,968 $86,132 14%
SO $0 $0 $0 0%
S100 $0 ~ 50 $100 0%
$500 $0 $500 0%
$0
$0
52,000 S22 $1,978 1%
$2,000 $22 $22 $1,978 1%
52,420 $0 $0 $2,420 0%
$2,420 $0 $2,420 0%
$1,500 ~ $40 $1,460 3%
$1,800 $40 $40
$106,620 $6,205 $7,825 $14,030 514,030 $89,670 13%
Litbrary Board of Trustees JUL AUG TOTALS SPENT PER FUNDS % % OF
Cost Center 1290605 2006/2007 CATEGORY REMAINING SPENT YEAR
17%
OPERATIONS
5100 TRAVEL & MEETINGS $3,000 $0 $0 $3,000 0%
California Library Association Conference
Legislative [lay
5160 MEMBERSHIP DUES $500 $0 $0 $500 0%
CALTAC
American Library Association
TOTAL LITERACY BUDGET $3,500 $0 $0 $0 SO $3,500 0%
LIBRARY EXPENDITURES JUL AUG TOTALS SPENT PER FUNDS % ~% OF
2006/2007 CATEGORY REMAINING SPENT YEAR
1290606-Archibald
PERSONNEL 17%
5000 REGULAR SALARIES $462,400 $26,506 $37,957 $64,463 $64,463 $397,937 14%
5010 PART TIME SALARIES $344,500 $19,573 $27,964 $47,537 $47,537 $296,963 14%
5030 FRINGE BENEFITS $239,260 $19,938 $19,938 $39,877 $39,877 $199,383 17
TOTAL PERSONNEL ~ 51,046,160 $66,018 S85,859 $151,877 $151,877 $894,283 15%
OPERATIONS
5100 TRAVEL & MEETINGS $3,500 ~ $75 $3,425 2
Meeting Supplies $0
Inservice Workshops $75 $75
PLA Conference $0
CLA Legislative Day
CLA Conference $0
5105 MILEAGE $200 $0 $200 0%
Reimbursement $200 $0 $0 $200 0%
Pages $0
Other $0
Conference Mileage $0
5150 OFFICE SUPPLIES $10,000 $49 $9,951 0
Photography $0
Office Depot $49 $49
Letterhead $0
Pcard charges ~ $0
Reimbursements
Computer supplies $0
Federal Express $0
5152 COMPUTER SOFTWARE $2,424 $0 $0 $2,424 0%
Software $2,424 ~ $0
5160 MEMBERSHIP DUES $650 $0 $650 0
American Library Assoc. $450 $0 $0 $450 0%
California Library Assoc. $200 $0 $0 $200 0%
5200 MAINTENANCE/OPER 5241,455 $9,389 $232,066 4%
Encumbrance $0
California Board Tax $50 $50
Postage for Circulation $19 $19
Printing $0
Purchase Card Charges ~ $0
Special Program Supplies $15,000 ($99) $15,099 -1
American Library Assoc. Renewal $0
Back to Basics $0
Boxes for VG ,$0
Cataloging Supplies $0
Children's Supplies $0
Children's Programs -Friends $0
Circulation Supplies $0
CLA Booth $0
Computer supplies - $0
Interlibrary Loan fees $0
Adult Programs & Outreach $0
Media Cases $0
Meeting Supplies ($99) ($99)
Summer Reading Program (FR) $0
Performers ~ $1,410 $6,285 $7,695
Books/Materials $201,200 $1,575 $199,625 1
Pcard Charges 50
Amazon Books $0
Amazon Books -Children $0
Bookstore Rush $600 $600
Brodart - Childrens Books $0
Brodart -Adult Books $0
Bookpage Publication - $0
Reference Boaks $261 $261
Large Print Books $0
Books on Tape -Friends $68 $319 $387
Audio books -Children $0
Video $0
CD's (music) $0
DVD's $327 $327
CD ROMS $0
Magazines/Publications $12,000 $149 $149
5300 CONTRACT SERVICES $59,120
Encumbrance $0
Book Processing $22,000 $0
Children's Programs $3,000 $0
Guard Service $22,000 $0
Detection System Maintenance $4,000 $0
OCLC $0
Self Check Maintenance $7,000 $0
TOTAL LIBRARY BUDGET $1,361,085 $67,546 $93,844 $161,389
$149 $11,851 1
SO $59,120 0%
$0 $22,000 0%
$0 $22,000 0%
$0 $7,000 0%
$161,389 51,199,696 12%
LIBRARY EXPENDITURES
zoosnoo7
1290607 -Victoria Gardens
PERSONNEL
5000 REGULAR SALARIES
5010 PART TIME SALARIES
5030 FRINGE BENEFITS
TOTAL PERSONNEL
OPERATIONS
5100 TRAVEL & MEETINGS
Meeting Supplies
Inservice Workshops
CLA Conference
PLA Conference
5105 MILEAGE
Reimbursement
Pages
Other
Conference Mileage
5150 OFFICE SUPPLIES
Photography
Office Depot
Miscellaneous
Computer supplies
Federal Express
5152 COMPUTER SOFTWARE
Staff Computer software
5200 MAINTENANCE/OPER
California Tax Board
Pcard Charges
Printing/Postage
Printing
Special Program Supplies
Back to Basics
Board Supplies
Cataloging Supplies
Children's Supplies
Circulation Supplies
RFID Tags
Computer supplies
Adult Programs & Outreach
Media Cases
Summer Reading Program (FR)
JUL ~ AUG TOTALS SPENT PER FUNDS % % OF
CATEGORY REMAINING SPENT YEAR
77°4
$493,880 $20,024 $29,759 $49,783 $49,783 $444,097 10%
$348,970 $0 $7,673 $7,673 $7,673 $341,297 2%
$254,840 $21,237 $21,237 $42,473 $42,473 $212,367 17%
$1,097,690 541,261 $58,669 $99,930 $99,930 $997,760 9%
$3,500 $75 $3,425 2%
$0
$75 $75
$0
$0
$200 $0 $200 0%
$200 $0 $0 $200 0%
$0
SO
SO
$10,000 S66 $9,934 1
$0
$0
$23 $43 $66
$0
$0
$0 $0 $0 $0 #DIV/Ol
$0 $0 $0 $0 #DIV/0!
S730,000 $2,706 $127,294 2%
$29
$0 $0 $0 $0
$0
$15,000 ($22) $15,022 0%
$0
$0
$0
$0
$0
SO
($22) ($22)
$0
$0
$0
Books/Materials $100,000
Amazon Books $0
Bookstore Rush $0
Brodart - Childrens Books $0
Brodart -Adult Books ~ $0
Pamphlets ~ $0
Paperback Books $0
Reference Books $86 $86
Large Print Books $0
Books on Tape -Opening Day Collection $2,262 $2,262
Video $0
CD's (music) $0
DVD's $380 $380
CD ROMS $0
Magazines/Publications $15,000 $0
Bindery $0 $0
5300 CONTRACT SERVICES $62,000
Bk Processing $20,000 $0
Children's Programming Fund $10,000 $485 $485
Office Equip/Machine Maint. $10,000 $0
Security Monitor Contract $22,000 $0
TOTAL LIBRARY BUDGET $1,303,390 $43,545 $59,746 $103,291
$2,728 $97,272 3%
$0 $15,000 0%
$0 $0 #DIV/0!
$485 $61,515 1
$0 $20,000
$103,262 $1,200,128 8%
California Literacy Campaign Budget ~ JUL AUG TOTALS SPENT PER FUNDS % % OF
Cost Center 1298601 2006/2007 CATEGORY REMAINING SPENT YEAR
PERSONNEL 17%
5000 REGULAR SALARIES $44,700 $1,606 $3,408 $5,014 $5,014 $39,686 11%
5010 PART TIME SALARIES $18,540 $1,209 $1',938 $3,147 $3,147 $15,393 17%
5030 FRINGE BENEFITS $22,270 $1,856 $1,856 $3,712 $3,712 $18,558 17%
TOTAL PERSONNEL $85,510 $4,671 $7,202 $11,873 $11,873 $73,637 14%
OPERATIONS
5100 TRAVEL & MEETINGS $500 $0 $0 $500 0%
5105 MILEAGE $200 $0 $0 $200 0%
5150 OFFICE SUPPLIES & EQUIP $500 SO $500 0%
Office Supplies $0
Equipment $0
5160 MEMBERSHIP DUES $220 SO $220 0%
California Literacy ~ $80 $0 $80 0%
SCLLN $140
5200 MAINTENANCE/OPER $200
Instructional Resources ~ $200
5300 CONTRACT SERVICES 51,930 $0 $1,930 0%
LitPro Annual Service Agreement $430
Tutor Training $1,500 $0
TOTAL LITERACY BUDGET $89,060 $4,671 $7,202 $11,873 $11,873 $76,487 13%
COMBINED STATISTICS
Days Open
Items Borrowed
Average Daily
Change
Patrons Registered
Average Daily
Change
Information Questions
Average Daily
Change
Library Visitors
Average Daily
Change
Children's Programs
# of Sessions
Aver. Per session
Change
Items Classified
Change
Volunteer Hours
Change
LITERACY SERVICES
Tutor Teams Matched
Change
Learners Waiting
Change
Families for Literacy Participants
Computer Literacy Participants
DATABASE SERVICES
Searches
Retrievals
TECHNOLOGY CENTER SERVICES
Computer Use Sessions
Change
Waiting for computer
Change
Aug-06 Aug-OS FY 2006/07 FY 2005/06
31 31 61 60
0% 2%
64,034 56,018 127,034 118,648
2,066 1,807 2,083 1,977
14% 7%
2,045 791 2,856 1,684
66 26 47 28
159 % 70
7,682 6;127 9,895 13,166
248 198 ~ 162 219
25 % -26%
42,666 32,671 75,945 66,395
1,376 1,054 1,245 1,107
31 % 13%
1,862 1,037 1,862 1,066
37 29 37 29
50 36 50 37
80% 75%
6,332 2,055 6,332 2,055
208 % 208
525 894 525 894
-41% -41
39 43 N/A N/A
-9 % ~ N/A N/A .
10 7 N/A N/A
43 % N/A N/A
10 12 N/A N/A
56 44 N/A N/A
3,837 N/A 7,835 N/A
6,224 N/A 13,162 N/A
1,199 1,240 2,371 2,307
-3% 3%
169 526 293 841
-68 / -65
Dla
ADULT SERVICES
Information Questions 3,851 4,125 6,064 9,045
Average Daily 124 133 74 151
Change -7%
Programs/Classes Attendance 258 20 284 40
# of Sessions ~ 7 ~ 1 8 2
Aver. per session 26 20 26 20
Tours/Group Visits Attendance 571 0 571 0
# of Sessions 26 0 26 0
Aver. per session 22 #DIV/0! 22 #DIV/0!
CHILDRENS SERVICES
Information Guestions 3,831 2,002 3,831 4,121
Average Daily 221 65 234 69
Change 242% 241%
Toddler Time 203 50 203 266
# of Sessions 10 2 10 8
Aver. Per session 20 25 20 .33
Preschool Storytime Attendance 278 40 278 196
# of Sessions ~ 10 2 10 8
Aver. per session 28 20 28 25
Afterschool Storytime Attendance 0 0 0 0
# of Sessions 0 0 0 0
Aver. per session 0 0 0 0
Family Storytime Attendance 273 28 273 270
# of Sessions 10 2 10 10
Aver. per session 27 14 ~ 27 27
Special Events Program Attendance 1,108 919 1,108 334
# of Sessions 7 2 7 3
Aver. per session 158 460 76 111
Back to Basics Program 0 0 0 0
# of Sessions 0 0 0 0
Aver. Per session 0 0 0 0
Group Visits to Library Attendance 0 0 0 0
# of Sessions ~ 0 0 0 0
Aver. per session 0 0 0 0
School Visits by Staff 0 0 0 0
# of Visits 0 0 0 0
ARCHIBALD STATISTICS Aug-06 Aug-OS FY 2006/07 FY 2005/06
Days Open 31 31 61 60
0% 2%
Items Borrowed 51,723 56,018 114,723 118,648
Average Daily 1,668 1,807 1,881 1,977
Change -8% -3%
Archibald Library 51,307 54,717 61,780 60,740
Average Daily 1,655 1,765 1,013 1,012
Change -6 % 2
Kidsmobile 416 1,301 1,636 3,191
Changed -68 % -49%
Patrons Registered 700 791 1,511 1,684
Archibald Library 694 765
Average Daily 23 26 25 28
Change -12% -10%
Kidsmobile 6 26
Information Questions 4,531 6,127 6,744 13,166
Average Daily 146 198 111 219
Change -26 % -50
Library Visitors 30,320 32,671 63,599 66,395
Average Daily 978 1,054 1,043 1,107
Change -7°/ .. -6%
ChildFen's Programs #REF! #REF! #REF! #REF!
# of Sessions #REF! 29 #REF! #REF!
Aver. Per session #REF! #REF! #REF! #REF!
Change #REF! #REF!
Items Classified 10,010 4,063 16,342 6,118
°/ Change 146% 167
Volunteer Hours 431 525 1,325
Change -100 % -60
LITERACY SERVICES
Tutor Teams Matched 39 43 N/A N/A
Change -9% N/A N/A
Learners Waiting 10 7 N/A N/A
Change 43% N/A N/A
Families for Literacy Participants 10 12 N/A N/A
Computer Literacy Participants 56 44 N/A N/A
TECHNOLOGY CENTER SERVICES '
Computer Use Sessions 407 1,240 1,579 2,307
Change -67% -32%
Waiting for computer 169 526 293 841
Change -68% -65%
ADULT SERVICES
Information questions 2,134 4,125 4,347 9,045
Average Daily 69 133 74 151
Change -48%
Programs/Classes Attendance 18 20 44 - 40
# of Sessions 1 1 2 2
Aver. per session 18 20 26 20
Tours/Group Visits Attendance 0 0 0 0
# of Sessions 0 0 0 0.
Aver. per session 0 0 0 0
CHILDRENS SERVICES
Information questions 2,397 2,002 2,397 4,121
Average Daily ~ 77 65 91 69
Change 20% 32%
Toddler Time 203 50 203 266
# of Sessions 10 2 10 8
Aver. Per session 20 25 20 33
Preschool Storytime Attendance 278 40 278 196
# of Sessions - 10 2 10 8
Aver. per session 28 20 28 25
Afterschool Storylime Attendance 0 0 0 0
# of Sessions 0 0 0 0
Aver. per session 0 0 0 0
Family Storytime Attendance 273 28 273 270
# of Sessions 10 2 10 ~ 10
Aver. per session 27 14 ~ 27 27
Special Events Program Attendance 408 919 408 334
# of Sessions 6 2 6 3
Aver. per session 68 460 68 111
Group Visits to Library Attendance 0 0 0 0
# of Sessions 0 0 0 0
Aver. per session 0 0 0 0
School Visits by Staff 0 0 0 ~ 0
# of Visits 0 0 0 0
VICTORIA GARDENS STATISTIC Aug-06 FY 2006/07
Days Open 10 10
Items Borrowed 12,311 12,311
Average Daily 1,231 1,231
Change
Patrons Registered - 1,345 1,345
Average Daily 135 135
Change
Information Questions 3,151 3,151
Average Daily 315 315
Change
Library Visitors 12,346 12,346
Average Daily 1,236 ~ 1,235
°/ Change
Children's Programs ~ 700 700
# of Sessions 1 1
Aver. Per session 700 ~ 700
Change
Items Classified 6,332 6,332
Change
Volunteer Hours
Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 792 792
Change
Waiting for computer 0 0
Change
ADULT SERVICES
Information Questions 1,717 1,717
Average Daily 172 172
Change '
Programs/Classes Attendance 240 240
# of Sessions 6 6
Aver. per session 40 40
Tours/Group Visits Attendance 571 ,~ 571
# of Sessions 26 26
Aver. per session ~ 22 ~ 22
CHILDRENS SERVICES
Information Questions 1,434 1,434
Average Daily 143 143
Change
Toddler Time 0 0
# of Sessions 0 0
Aver. Per session 0 0
Preschool Storytime Attendance 0 0
# of Sessions 0 0
Aver. per session #DIV/0! #DIV/0!
Afterschool Storytime Attendance 0 0
# of Sessions 0 0
Aver. per session 0 0
Family Storytime Attendance 0 0
# of Sessions 0 0
Aver. per session #DIV/0! #DIV/0!
Special Events Program Attendance 700 700
# of Sessions 1 1
Aver. per session 700 700
Back to Basics Program 0 0
# of Sessions ~ 0 0
Aver. Per session 0 0
Group Visits to Library Attendance 0 0
# of Sessions 0 0
Aver. per session 0 0
School Visits by Staff 0 0
# of Visits 0 0
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Aug 2006
' Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Revenue Accounts
Key: 1290000 -Library Fund
4101 Property Taxes-CY Secured
4102 -Property Taxes-CY Unsecured
4103 Property Taxes-PY Sec & Unsec
4105 Property Taxes-Supplemental
4312 Library Fines and Fees
4401 Interest Earnings
4410 Media Rentals
4507 Building &Safety-Special Serv
4512 Library Card & Merchndse Sales
4514 Technology Center Revenue
4515 Information Service Fees
4570 Sale of Printed Materials
4906 CLSA Direct Loan
4907 Private Contributions Library
4908 Public Library Foundation _
Total for Org Key !290000.'
Key: 1298000 -Calif Literacy Campaign Grant
4740 Grant Income
4909 RC Library Foundation Support
8001 Transfer In-General Fund
8290 Transfer In-Library Fund
8308 Transfer In-Families for Lit.
Total for Org Key !298000:
2,408,490 .00 0.00 0 .00 0.00 2,408,490 .00 100. 00
75,270 .00 0.00 0 .00 0.00 75,270 .00 100. 00
90,110 .00 0.00 0 .00 0.00 90,110 .00 100. 00
179,580 .00 0.00 0 .00 0.00 179,580 .00 100. 00
225,000 .00 11,359.42 23,903 .88 0.00 201,096 .12 89. 37
40,000 .00 0.00 0 .00 0.00 40,000 .00 100. 00
110,000 .00 5,755.46 11,948 .23 0.00 98,051 .77 89. 13
0 .00 771.22 771 .22 0.00 -771 .22 0. 00
1,000 .00 2.78 2 .78 0.00 997 .22 99. 72
30,000 .00 0.00 540 .75. 0.00 29,459 .25 98. 19
4,000 .00 7.20 114 .28 0.00 3,885 .72 97. 14
8,000 .00 0.00 0 .00 0.00 8,000 .00 100. 00
80,000 .00 0.00 0 .00 0.00 80,000 .00 100. 00
200,000 .00 10,000.00 10,000 .00 0.00 190,000 .00 95. 00
63,550 .00 0.00 0 .00 0.00 63,550 .00 100. 00
3,515,000 .00 27,896.08 47,281 .14 0.00 3,467,718 .86 98. 65
36,400.00 20,000.00 20,000.00 0.00 16,400.00 45.05
20,000.00 0.00 0.00 0.00 20,000.00 100.00
2,390.00 0.00 0.00 ' 0.00 2,390.00 100.00
z,lzo.oo o.oo o.oo o.oo z,lzo.oo 100.00
15,750.00 0.00 0.00 0.00 15,750.00 100.00
76,660.00 20,000.00 20,000.00 0.00 56,660.00 73.91
Tata[for Revenue Accounts: 3,591,660.00 47,896.08 67,281.14 0.00 3,524,378.86 98.12
User: VGARCIA -Vivian Garcia Page: I Curreut Date: 09/01/2006
Report: Gl._BA_MSTR_Ol_RC - GL: Budget to Actual with Bncumbrances - By Key/Object Curreut Time: 11:57:33
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Aug 2006
Oblect Description Budget MTD Actual YTD Actual Encumbrance
alance
Remaining
Expense Accouna~
Key: 1290601 -Library Fund
5000 Regular Salaries 262,150.00 14,117.92 25,325.00 0.00 236,825.00 90.33
SO10 Part Time Salaries 21,000.00 1,827.53 2,704.45 0.00 18,29S.SS 87.12
5030 Fringe Benefits 129,220.00 0.00 129,220.00 0.00 0.00 0.00
5100 Travel and Meetings 7,500.00 0.00 0.00 0.00 7,500.00 100.00
5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00
S10S Mileage 7,000.00 495.36 956.90 0.00 6,043.10 86.33
5150 Office Supplies & Equipment 3,000.00 0.00 0.00 0:00 3,000.00 100.00
5160 Membership Dues 2,700.00 200.00 200.00 0.00 2,500.00 92.59
5200 Operations & Maintenance 10,442.74 0.00 0.00 1,442.74 9,000.00 86.18
5300 Contract Services 144,649.78 1,449.13 1,449.13 17,719.89 125,480.76 86.74
5400 Telephone Utilities 15,000.00 1,107.95 1,792.11 0.00 13,207.89 88.OS
5402 Water Utilities 3,000.00 0.00 0.00 0.00 3,000.00 100.00
5403 Electric Utilities 75,000.00 9,649.63 9,649.63 0.00 6S,3S0.37 87.13
SS01 Admin./Genera] Overhead 189,000.00 0.00 0.00 0.00 189,000.00 100.00
S6S0 Capital Project 185,745.21 7,204.20 7,204.20 178,541.01 -0.00 0.00
9298 Transfer Out-CA Literacy Cmpgn 24,100.00 0.00 0.00 0.00 24,100.00 100.00
Totnlfor Org Key /29060!: 1,O81,S07.73 36,051.72 178,501.42 '197,703.64 705,302.67 65.21
Key: 1290604 -Bookmobile Services
5000 Regular Salaries S6,OS0.00 4,371.74 7,464.96 0.00 48,S8S.04 86.68
SO10 Part Time Salaries 16,000.00 1,076.11 1,828.07 0.00 14,171.93 SS.S7
5030 Fringe Benefits 28,050.00 0.00 28,OS0.00 0.00 0.00 0.00
SIOS Mileage 100.00 0.00 0.00 0.00 100.00 100.00
S1S0 Office Supplies & Equipment 500.00 0.00 0.00 0.00 500.00 100.00
5200 Operations & Maintenance 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5283 Depreciation-Computer Equip 2,420.00 0.00 0.00 0.00 2,420.00 100.00
5400 Telephone Utilities 1,500.00 39.64 39.64 0.00 1,460.36 97.35
Total jar Org Key 1290604: 106,620.00 5,487.49 37,382.67 0.00 69,237.33 64.93
Key: 1290605 -Library Board of Trustees
5100 Travel and Meetings 3,000.00 0.00 0.00 0.00 3,000.00 100.00
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Totn(for Org Key 1290605: 3,500.00 0.00 0.00 0.00 3,500.00 100.00
Key: 1290606 -Archibald Library
5000 Regular Salaries 462,400.00 37,956.63 64,463.07 0.00 397,936.93 86.05
SODS Overtime Salaries 0.00 8.19 8.19 0.00 -8.19 0.00
SO10 Part Time Salaries 344,500.00 27,963.62 47,536.98 0.00 296,963.02 86.20
5030 Fringe Benefits 239,260.00 0.00 239,260.00 0.00 0.00 0.00
5100 Travel and Meetings 3,500.00 75.00 75.00 0.00 3,425.00 97.85
S10S Mileage 200.00 0.00 0.00 0.00 200.00 100.00
S1S0 Office Supplies & Equipment 10,000.00 48.84 13.56 0.00 9,986.44 99.86
S1S2 Computer Software 2,424.38 0.00 0.00 2,424.38 0.00 0.00
5160 Membership Dues 650.00 0.00 0.00 0.00 650.00 100.00
5200 Operations & Maintenance 241,454.97 7,861.04 9,388.48 121,454.97 110,611.52 45.81
5300 Contract Services 84,806.33 0.00 0.00 2S,S38.33 59,268.00 69.88
5603 CapitalOutlay-Equipment 73,067.65 0.00 0.00 73,067.65 0.00 0.00
5605 Capital Outlay-Computer Equip 17,793.SS 0.00 0.00 5,793.55 12,000.00 67.44
5606 Capital Outlay-Furn/Fixtures 9,038.88 0.00 0.00 9,038.88 0.00 0.00
Total jor Org Key /290606: 1,489,095.76 73,913.32 360,745.28 237,317.76 891,032.72 59.83
Key: 1290607 -Victoria Gardens Library '
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 09/01/2006
Report: GL_BA_MSTR_01_RC - GL: Budget to Actua l with Encumbrances - By Key/Object Current Time: I I :57:33
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Aug 2006
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
5000 Regular Salaries 493,880.00 29,759.06 49,783.37 0.00 444,096.63 89.91
5010 Part Time Salaries 348,970.00 7,673.30 7,673.30 0.00 341,296.70 97.80
5030 Fringe Benefits 254,840.00 0.00 254,840.00 0.00 0.00 0.00
5100 Travel and Meetings 3,500.00 75.00 75.00 0.00 3,425.00 97.85
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
5150 Office Supplies & Equipment ]0,000.00 43.24 65.75 0.00 9,934.25 99.34
5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00
5160 Membership Dues 650.00 0.00 0.00 0.00 650.00 100.00
5200 Operations & Maintenance 407,676.30 516.62 2,778.49 80,358.05 324,539.76 79.60
5300 Contract Services 73,320.06 485.00 485.00 18,318.06 54,517.00 74.35
5603 CapitalOutlay-Equipment. 26,767.28 0.00 0.00 26,767.28 0.00 0.00
Total jor Org Key 1290607: 1,620,803.64 38,552.22 315,700.91 125,443.39 1,179,659.34 72.78
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
Total far Org Key /29860/:
44,700. 00 3,408.13 5,014 .28 0.00 39,685 .72 88. 78
18,540. 00 1,938.29 3,146 .91 0.00 15,393 .09 83. 02
22,270. 00 0.00 22,270 .00 0.00 0 .00 0. 00
500 .00 0.00 85 .00 0.00 415 .00 83. 00
200 .00 0.00 0 .00 0.00 200 .00 100. 00
500 .00 0.00 0 .00 0.00 500 .00 100. 00
220 .00 0.00 0 .00 0.00 220 .00 100. 00
200 .00 0.00 0 .00 0.00 200 .00 100. 00
1,930 .00 0.00 0 .00 0.00 1,930 .00 100. 00
89,060 .00 5,346.42 30,516 .19 0.00 58,543 .81 65. 73
Toml jor Expense Accounts: 4,390,587.13 159,351.17 922,846.47 560,464.79 2,907,275.87 66.21
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 09/01/2006
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 11:57:33
CITY OF RANCHO CUCAMONGA
Eiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Aug 2006
Remaining
Object Description BudEet MTD Actual YTD Actual Encumbrance Balance
Report Sununarv
Revenue Totnl. 3,591,660.00 47,896.08 67,281.14 0.00 3,524,378.86 98.12
Expense Totul. 4,390,587.13 159,351.17 922,846.47 560,464.79 2,907,275.87 66.21
Total Net for Report: -798,927.13 -111,455.09 -855,565.33 -560,464.79 617,102.99
User: VCARCIA -Vivian Garcia - ~ Page: 4 Curren[ Date: 09/01/2006
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - ByKey/Objcct Current Time: 11:57:33
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Aug 2006
Remaining
Oblect Description Budget MTD Actual YTD Ac[ual Encumbrance Balance
Revenue Accounts
Key: 2632000 -Loan Program
4401 Interest Earnings 0.00 2,183.89 4,372.98 0.00 -4,372.98 0.00
Total for Org Key 2632000: 0.00 2,183.89 4,372.98 0.00 -4,372.98 0.00
Total jor Revenue Accounts: 0.00 2,183.89 4,372.98 0.00 -4,372.98 0.00
User: VGARCIA -Vivian Garcia Page: I Current Date: 09/01/2006
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 11:58:07
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Aug 2006
Remaining
Object Description Bud¢et MTD Actual YTD Actual Encumbrance Balance
Expense Accounts
Key: 2630801 -Library
5152 Computer Software
5207 O & M/Capital Supplies
5300 Contract Services
5605 Capital Outlay-Computer Equip
5606 Capital Outlay-Fum/Fixtures
Tart jor Org Key 263080/
15,000 .00 0.00 0.00 0 .00 15,000 .00 100. 00
196,170 .00 48,467.74 109,622.68 0 .00 86,547 .32 44. 11
123,500 .00 0.00 0.00 108,500 .00 15,000 .00 12. 14
31,645 .13 0.00 0.00 , 1,645 .13 30,000 .00 94. 80
129,000 .00 0.00 0.00 0 .00 129,000 .00 100. 00
495,315 .13 48,467.74 109,622.68 110,145 .13 275,547 .32 _ 55. 63
Totalja~Expense Accounts: 495,315.13 48,467.74 109,622.68 110,145.13 275,547.32 55.63
User: VGARCIA -Vivian Garcia
Page: 2
Current Date: 09/01/2006
Current Time: 11:58:07
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Aug 2006
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Report Summary
RevenueTotnl: 0.00 2,183.89 4,372.98 - 0.00 -4,372.98 0.00
Expense Totnl: 495,315.13 48,467.74 109,622.68 110,145.13 275,547.32 55.63
Total Net for Report: -495,315.13 -46,283.85 -105,249.70 -110,145.13 -279,920:30
User: VGARCIA -Vivian Garcia
Page: 3
Curren[ Date: 09/01/2006
Current Time: 11:58:07
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object
CITY OF RANCHO CUCAMONGA
Fiscal Ycar`2oo6 GL Budget to Actual with
Report Datdun 2006
Remaining
Object Description Budge[ MTD Actual . YTD Actual Enc umbrance Balance
Revenue Accounla~
Kc~1290000 -Library Fund
4101 Property Taxes-CY Secured 2,245,420.00 884,414.45 2,306,389.12 0.00 -60,969.12 -2.71
4102 Property Taxes-CY Unsecured 69,060.00 226.68 68,430.14 0.00 629.86 0.91
4103 Property Taxes-PY Sec & Unsec 82,670.00 2,512.53 44,550.21 0.00 38,119.79 46.11
4105 Property Taxes-Supplemental 286,950.00 4,867.37 290,803.66 0.00 -3,853.66 -1.34
4312 Library Fines and Fees ~ 125,000.00 13,824.57 161,319.04 0.00 -36,319.04 -29.05
4401 Interest Earnings 40,000.00 0.00 44,891.13 0.00 -4,891.13 -12.22
4402 Unrealized Gain 0.00 0.00 38,586.97 0.00 -38,586.97 0.00
4410 Media Rentals 80,000.00 6,066.35 73,157.86 0.00 6,842.14 8.55
4512 Library Card & Merchndse Sales 0.00 126.66 189.99 0.00 -189.99 0.00
4514 Technology Center Revenue 10,000.00 3,249.44 12,491.17 0.00 -2,491.17 -24.91
4515 Information Service Fees 2,000.00 35.34 1,467.43 0.00 532.57 26.62
4570 Sale of Printed Materials 4,000.00 371.36 3,792.13 0.00 207.87 5.19
4906 CLSA Direct Loan 60,000.00 16,073.04 63,097.87 0.00 -3,097.87 -8.16
4907 Private Contributions Library 442,000.00 0.00 408,898.00 0.00 33,102.00 7.48
4908 Public Library Foundation 63,550.00 0.00 63,551.00 0.00 -1.00 -0.00
8001 Transferln-GeneralFund 71,600.00 0.00 71,600.00 0.00 0.00 0.00
Total for Org Key !290000: 3,582,250.00 931,767.79 3,653,215.72 0.00 -70,965.72 -1.98
Totaljor Revenue Accounts: 3,582,250.00 931,767.79 3,653,215.72 0.00 -70,965.72 -1.98
D~
t
S~ q 3
~ o i ~o ~ ,
l~i~~ ~b
UseRCLARK -Debbie Clark
Pagl:
Current DatQB/04/2006
Current Timel3:33:55
RepoRfd-_BA_MSTR_01_RC -GL: Budget to Actual with Encumbrances - By Key/Object
PCReservation PC Usage Report
Garcia, Vivian
From: Tuckerman, Adam
Sent: Tuesday, September 05, 2006 3:54 PM
To: Garcia, Vivian; Clark, Deborah; Karatsu, Robert; Perera, Michelle
Cc: Vera, Cara; Tutt, Mandisa
Subject: Tech Center Stats
Total Numbers (the days from the 10-14 are unaccounted for due to data loss)
V G: 792
Archibald: 407
Total 1199
Prior year at Archibald: 1240 .
Page 1 of 2
PC Usage Report
From 08/01/2006 to 08/31/2006
*Archibald Totals are at the bottom*
Date Total Uses Total Time Average Session
2006-08-15 1 0:20 20.000
2006-08-16 6 0:13 2.167
2006-08-17 1 0:12 12.000
2006-08-18 32 3:24 6.375
2006-08-19 37 12:18 19.946
2006-08-20 50 21:16 25.520
2006-08-22 75 57:34 46.053
2006-08-23 81 72:18 53.556
2006-08-24 97 65:27 40.485
2006-08-25 62 45:38 44.161
2006-08-26 70 44:08 37.829
2006-OS-28 13 2:07 9.769
2006-08-29 91 58:24 38.505
2006-08-30 78 59:21 45.654
2006-08-31 98 65:04 39.837
TOTALS 792 507:44 38.465
At Archibald, the numbers through the 9~h, are as follows
Uses: 407
9/9/2006
Page 1 of 1
Garcia, Vivian
From: Karatsu, Robert
Sent: Friday, September 08, 2006 11:07 AM
To: Clark, Deborah
Cc: Garcia, Vivian
Subject: VG Circ Stats
Debi,
Here are the VG circ and card counts for August 2006 (and until further notice, I will report these separately):
VG Circulation - 12311
VG New Card Registration - 1345
Can just subtract these from the totals I sent you previously.
RK
9/9/2006
Adult Literacy Statistics (August 2006)
Learner/Tutor Teams (matched) - 41 pairs
Learners (Assessed) Waiting to be Matched - 7
Learners Waiting to be Assessed - 5
Families For Literacy (FFL) participants - 10
FFL Storytime Attendance - No FFL Storytime in July and August
due to Summer Reading Program
Computer Literacy participants - 56
Total Program Participants for the month = 95
(this includes tutors, learners and families who participated in tutoring
and "special events")
Adult Literacy Statistics (August 2006)
Learner/Tutor Teams (matched) - 41 pairs
Learners (Assessed) Waiting to be Matched - 7
Learners Waiting to be Assessed - 5
Families For Literacy (FFL) participants - 10
FFL Storytime Attendance - No FFL Storytime in July and August
due to Summer Reading Program
Computer Literacy participants - 56
Total Program Participants for the month = 95
(this includes tutors, learners and families who participated in tutoring
and "special events")
RANCHO CUCAMONGA PUBLIC LIBRARY
CHILDREN'S SERVICES MONTHLY STATISTICS
MONTH August YEAR 2006
STATISTICS
TOTALS
Information transactions 2397
Programs:
Storytimes
Toddler Time 1 Thurs 10:00 a:m
Number of Programs 2
Attendance 50
Toddler Time 2 Thurs 11:00 a.m.
Number of Programs 2
Attendance 28
Total Toddler Times
Number of Programs 4
Attendance 78
Preschool Storytime 1, Wed. 10 am
Number of Programs 2
(no storytime August 2 due to power outage)
Attendance 27
Preschool Storytime 2, Wed. 11 am
Number of Programs 2
(no storytime August 2 due to power outage)
Attendance 40
Total Preschool Storytimes 4
Attendance 67
Family Storytime 1, Sat. 10:00 a.m.
Number of Programs 2
Attendance 25
Family Storytime 2, Sat. 11:00 a.m.
Number of Programs 2
Attendance 71
Total Family Storytimes
Attendance
Total Storytimes
Attendance
Class or Group Visits/Tours to the Library 0
Special Summer Events
Rancho Cucamonga Animal Care
Number of Programs 2
Attendance 62
Wonders of Wildlife
Number of Programs 2
Attendance 212
Patchwork Players
Number of Programs 2
Attendance 134
End. of the Summer Reading Party ?
Tata[ events 6
Attendance 418
4
96
12
241
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, September 14, 2006,
in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Members Bradshaw, Coberly, and Nagel.
Also present were: Mayor Bill Alexander, Council Member Sam Spagnolo, Deborah K. Clazk,
Library Director, Robert Karatsu, Library Services Manager/Archibald, Michelle Perera, Library
Services ManagerNictoria Gardens, Karye Hood, References Services Coordinator/Archibald, Cara
Vera, References Services Coordinator/Victoria Gardens, Renee Tobin, Principal Librarian, Isabel
Guzman, Library Assistant, SaraJump, Children's Librarian/Archibald and Allen Callaci, Library
-Assistant and Vivian Garcia, Administrative Secretary.
******
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B 1. Administration of Oath of Office -Oath of Office will be administered to re-appointees
Donna Bradshaw and Sharon Nagel.
Mayor William Alexander administered the Oath of Office to Donna Bradshaw and Sharon Nagel.
+***+*
C. CONSENT CALENDAR
C1. Approval of Minutes: August 10, 2006 (Nagel abstained).
MOTION: Moved by Member Coberly to approve Minutes of August 10, 2006, seconded by
Member Bradshaw. Motion carried, 3-0-1-1 with Lo absent.
C2. Approval of the following updated Policies:
a. Children's Access Policy.
b. Children's Materials Description and Shelving Policy.
c. Children's Collection Maintenance.Policy.
MOTION: Moved by Member Nagel to approve the updated policies, seconded by Member
Bradshaw. Motion carried, 4-0-1 with Lo absent -
~*****
Library Board Minutes
September 14, 2006
Page 2
D. LIBRARY DIRECTOR'S STAFF REPORTS
D 1. Library Status report: oral reports presented by staff.
a. Review of statistics
Deborah Clark, Library Director, reviewed the statistics with the Board.
D2. Budget Reports: reports presented by Deborah Clark, Library Director.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget sheets for 2006/2007 with the Library Board.
D3. Archibald Library: Oral update by Robert Karatsu, Library Services Manager/Archibald and
Technology Services.
a. Update on "reinventing" process.
Robert Karatsu, Library Services Manager/Archibald, stated that the stat for the Archibald Library
did not show any change in use with the opening of the Victoria Gardens Library.
Robert Karatsu, Library Services Manager/Archibald, stated that staff was in the process of starting
the RFID conversion at the Archibald Library.
Robert Karatsu, Library Services Manager/Archibald, stated that staff will be working to offer
Internet Access to the public at the Archibald Library since the Technology Center is no longer
available.
Robert Karatsu, Library Services Manager/Archibald, stated that staffwould be re-arranging some of
the areas in the Library. The computer books will be moving to the first floor at the Archibald
Library. Staff will be hiring an architect or a design consultant in this fiscal year to help with the
changes and funding will be pursued to complete the project in 2007/08.
Robert Karatsu, Library Services Manager/Archibald, stated that staff will start meeting and getting
ready for the Telethon. The dates are December 1, 2 and 3, 2006. The event will be held at the
Cultural Center. More information will be coming.
D4. Victoria Gardens Library: Oral update by Michelle Perera, Library Services
Manager/Victoria Gardens and Collection Development.
a. Update on the first three weeks of operations.
Library Board Minutes
September 14, 2006
Page 3
Michelle Perera, Library Services ManagerNictoria Gardens, presented an oral update on the
opening of the Victoria Gardens Library to the Board.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that in the first ten days - 1300
new library cards were issued. Approximately 30,000 people have come into the Library. Staff has
had positive feedback on the collection and the building from the public.
Michelle Perera, Library Services Manager/Victoria Gardens, stated that for the first pajama
storytime offered there were112 attendees. Staff quickly offered a second storytime that evening to
accommodate all of them. The second storytime, 130 showed up. Staff did register children for the
storytimes that will be offered in the next few weeks.
D5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian
Renee Tobin, Principal Librarian, introduced the new full time staff. First, Isabel Guzman, Library
Assistant for the children's section at the Victoria Gardens Library. Second, Allen Callaci, Library
Assistant, who will be working in the Back to Basics Tutoring Program. Third, Sara Jump,
Children's Librarian, who will be working at the Archibald Library.
a. Summer Reading Program wrap-up for 2006.
Renee Tobin, Principal Librarian, stated that the Cultural Center facility was wonderful for the event.
The Community Services staff was great to work with and helped with the set-up. There was a
storyteller in the playhouse, while the bookmobile and other storytellers were in the court yard area.
There were 1100 tickets given out to those who had participated in the Summer Reading Program.
In closing, Ms. Tobin reported that next year's Summer Reading theme is a mystery theme.
******
E. BOARD BUSINESS
E1. Library Board Liaison Reports: Oral reports byMembers. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
a. Literacy Event: Tutor Appreciation Luncheon.
Deborah Clark, Library Director, stated that the Literacy event was moving and inspirational and she
was sorry that none of the Board Members were able to attend. She congratulated Rosie Manela and
her staff on a great event. The Mayor was there to show his support.
Library Foundation Meeting: Telethon planning underway.
Library Board Minutes
September 14, 2006
Page 4
President Wimberly gave an oral report on the Library Foundation meeting which was held on
Monday.
E2. Teen Member Reports. Oral reports by members. This is the opportunity for Teen Advisory
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the school and student community.
Cara Vera, Reference Services Coordinator/VictoriaGavdens, stated that the students were busy with
classes from school and homework. Staff will be working with Member Nagel and filling the open
position on the Teen Board.
***~**
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None were listed.
******
G. COMMUNICATIONS FROM THE PUBLIC
Plam~ing Commissioner Munoz stated that the Library Board ofTrustees was doing an excellent job.
He thanked the Members and offered him congratulations on the new Library.
******
H. ADJOURNMENT
MOTION: Moved by Member Coberly to adjourn, seconded by Member Nagel. Motion carried, 4-
0-1 with Lo absent. Meeting adjourned at 7:24 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: October 26, 2006