HomeMy WebLinkAbout2007/03/22 - Agenda Packet - Library Board of Trustees - SpecialLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
SPECIAL MEETING
6:30 p.m.
March 22, 2007
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
**r
City Councilmembers
Donald J. Kurth, M.D., Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
L. Dennis Michael, Councilmember
Sam Spagnolo, Councilmember
~*+
Boardmembers
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Robert Coberly, Member
Sharon Nagel, Member
- LIBRARY BOARD OF TRUSTEES AGENDA
MARCH 22, 2007 1
RANCHO
G'UCA.MONGA
II A. CALL TO ORDER II
1. Roll Call: Bradshaw-, Coberly , Ld ,
Nagel and Wimberly
~~ B. CONSENT CALENDAR ~~
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: February 8 and March 8, 2007.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: oral reports presented by staff.
a. Review of statistics.
2. Budget Reports: reports presented by Deborah Clark, Library
Director.
a. Review of 2006/2007 budget
3. Archibald Library and Technology Services: Oral update by Robert
Karatsu, Assistant Library Director.
a. Analysis of Statistics and Borrowing Trends.
4. Paul A. Biane Library and Collection Development: Oral update by
Michelle Perera, Library Services Manager.
a. Presentation on Black History Month Cultural Arts Night.
5. Children's Services Issues: Oral update by Renee Tobin, Principal
Librarian.
4
11
18
a. Demonstration of Tutor.Com, the Live Homework Help
Service. Oral presentation by staff
- LIBRARY BOARD OF TRUSTEES AGENDA
MARCH 22, 2007 2
C~ ONGA
b. Approval of policy allowing Etiwanda School District 32
Students to have free access to all databases owned by
Rancho Cucamonga Public Library. Report attached.
6. Approval to Support Library Foundation Request that City Council 34
Consider Naming Archibald Story Room the "Joyce Womack Story
Room". Report attached. Presented by Deborah Clark, Library
Director..
7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant
Library Director.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Teen Board Expansion. Oral report presented by Board Member
Nagel and/or Library Staff.
2. Library Board Liaison Reports: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons to
the community.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees. State law prohibits the Library Board of
Trustees from addressing any issue not previously included on the
Agenda.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Tuesday,
March 13, 2007, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
R A N C I I O C U C A M O N G A
Punl,ic LIBRARY
Staff Report
DATE: March 22, 2007
TO: President and Members of the Board of the Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes for the meetings of February 8 and March 8, 2007.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and special meetings of the Board of
Library Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
R spectfully submitted,
~~~ ~~
Deborah Kaye CI r
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, February 8, 2007, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly. Present were
Members Bradshaw, Lo and Nagel.
Also present, were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director,
Michelle Perera, Library Services Manager, Cara Vera, Reference Services Coordinator/Biane
Library, Sara Jump, Children's Librarian/Archibald and Vivian Garcia, Senior Administrative
Secretary.
*«****
B. CONSENT CALENDAR
Bl. Approval of Minutes: January 11, 2007 (Lo abstained).
MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Bradshaw.
Motion carried, 3-0-1-1 (with Coberly absent).
***~**
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
Deborah Clark, Library Director, presented an oral update to the Library Board.
C2. Budget Reports: Reports presented by Deborah Clark, Library Director.
Member Nagel inquired about the stats on Tutor.com.
Deborah Clark, Library Directors, stated that staff will add this into the monthly stats.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director.
Library Board Minutes
February 8, 2007
Page 2
Robert Karatsu, Assistaht Library Director, stated that staffhad been working with the ArchitectPete
Pitassi on re-inventing the Archibald Library. Some of the new items will include painting, carpet,
end panels, furniture and maybe changes in the children's reference counter.
Robert Karatsu, Assistant Library Director, stated that the Tech Center at the Archibald Library had
been very busy. Staff is looking to add five (5) more computers and to add intemet computers in
children's services.
Robert Karatsu, Assistant Library Director, stated that staff will have training on upgrading the
Library's website as part of a successful State Grant application received earlier this year.
C4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library
Services Manager.
Michelle Perera, Library Services Manager, stated that January was a busy month. Close to six
hundred children attended a tour during the month-- three hundred in one day at the Paul A. Biane
Library.
Michelle Perera, Library Services Manager, stated that staff introduced new adult programs. One
was the Mystery Bookclub. Another, topical discussions on the first Saturday of each month.
January was a skin care program offered to adults and teens.
Michelle Perera, Library Services Manager, stated that Terra Vista School held their family night at
the Paul A. Biane Library on January 25. A scavenger hunt was involved and there were 181
attendees.
Michelle Perera, Library Services Manager, stated that Heather Fredrics, Children's Librarian/PAB,
and Adam Tuckerman, Technology Center Coordinator, did a presentation at the Alta Loma School
District's PTA President's meeting this month on Tutor.com.
Michelle Perera, Library Services Manager, stated that invitations are being sent out to the Black
History Month Cultural Arts Night on Friday, February 23, from 7 to 9 p.m. at the Paul A. Biane
Library.
C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian.
Sara Jump, Children's Librarian/Archibald, gave an oral update on children's services. A re-
enactment of the Underground Railroad will be presented at the Afterschool Cool Storytime on
February 15. Staff will be having a Japanese Doll Festival Storytime on March 1 s`.
Library Board Minutes
February 8, 2007
Page 3
Sara Jump, Children's Librarian/Archibald, stated that staff started visiting the Head Start Program
in Rancho Cucamonga in January. Staff will be going once a month to do a storytime. On January
2, staff presented a storytime to 150 children. Staff is hoping that the Bookmobile will be able to
join the program in April.
Sara Jump, Children's Librarian/Archibald,stated that the Reading Enrichment Program started once
again at the Archibald Library this week. The program was formerly known as the Back to Basics
Program. Allen Callaci, Reading Enrichment Coordinator, will be at the Archibald Library on
Mondays.
Sara Jump, Children's Librarian/Archibald, stated that there will be a Harry Potter program on July
20`h to celebrate the publication of the final book of the Harry Potter series.
C6. Approval of Amended Public Computers and Internet Acceptable Use Policy. Presentation
and report by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, reviewed the policy with the Library Board. He stated
that language which was new or changed was in a bold and italics font in the report.
MOTION: Moved by Member Lo to approve the policy, seconded by Member Bradshaw. Motion
carried, 4-0 (with Coberly absent).
C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, presented an oral update on Telethon 2007 to the Library
Board. The Junior Trivia will be held on Friday night. Saturday will feature Rod Gilfrey and the
Etiwanda High School Jazz Band. The dates for the Telethon are Aril 20, 21 and 22.
C8. Friends of the Library: The New Action Plan for 2007. Library Director to present. Action
Plan attached.
Deborah Clark, Library Director, reviewed the Action Plan for the Friends of the Library with the
Library Board.
C9. Recommendation for Change in Structure of Teen Boazd. Oral presentation by staffinember
Cara Vera, Reference Services Coordinator/Paul A. Biane Library.
Member Nagel stated that the structure of the Teen Board has changed along with the changing of
the libraries. She suggested that she would like to propose a new way ofthinking of the Teen Board.
One example given was how they would work with Library staff on special events such as the Teen
Scene Nights at the Paul A. Biane Library.
Library Board Minutes
February 8, 2007
Page 4
Cara Vera, Reference Services CoordinatorBiane, stated that Linda Engelke, Reference Librarian,
will be the coordinator of the group along with herself. Staff wants to keep leadership opportunities
such as the Career Fair and Legislative Day available to the Group.
Staff will do further research on this and report back to the Library Board.
******
D. BOARD BUSINESS
D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
No reports were given.
******
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Tutor.com Stats and Demonstration of the Program
E2. Stats and Analysis on the Collection
E3. Telethon 2007
E4. 2007/08 Budget
E5. Teen Board Expansion
******
F. COMMUNICATIONS FROM THE PUBLIC
None received.
******
Library Board Minutes
February 8, 2007
Page 5
G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn, seconded by Member Bradshaw. Motion carved,
4-0-1 (with Coberly absent). Meeting adjourned at 7:19 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, March 8, 2007, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California. '
The meeting was canceled:
Respectfully submitted,
~ivCO~--
Vivian Garcia
Administrative Secretary
Approved:
Staff Report
DATE: March 22, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
IVo recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of
the Library are attached. These reports now include a separate sheet for the Paul A.
Biane Library, the Archibald Library, and a sheet with combined statistics.
FISCAL IMPACT
None
Re pectfully submitted, ~~, „~
Debora aye CI ~t/ !/J`x1//~
Library Director
COMBINED STATISTICS Feb-07 Feb-06 FY 2006107 FY 2005106
Days Open ~ 27 27 231 228
0% 1%
Items Borrowed 79,277 58,650 547,286 475,145
Average Daily 2,936 2,172 2,369 2,084
Change 35% 15%
Patrons Registered 1,509 804 12,481 6,792
Average Daily 56 30 54 30
Change SS% 84%
Information Questions 10,575 6,002 72,471 52,315
Average Daily 392 222 314 229
Change 76% 37%
Library Visitors 47,182 33,193 ~ 377,226 255,311
Average Daily 1,747 1,229 1,633 1,120
Change 42% 46%
Children's Programs ~ 2,457 865 13,620 6,727
# of Sessions 175 29 636 193
Aver. Per session 14 30 21 35
Change 184% 102%
Items Classified 6,332 2,055 6,332 2,055
Change 208% 208%
Volunteer Hours 512 512 2,854 4,471
Change 0% -36%
LITERACY SERVICES
Tutor Teams Matched 41 47 N/A N/A
Change -13% N/A N/A
Learners Waiting 17 12 ~ N/A N/A
Change 42% N/A N/A
Families for Literacy Participants 8 11 N/A N/A
Computer Literacy Participants 58 47 N/A N/A
VIRTUAL LIBRARY SERVICES
Searches 5,522 N!A 45;421 N/A
Retrievals ~ 8,782 N/A 61,934 N/A
Tutor.Com Use 309 N/A 623 N/A
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 4,777 1,122 25,656 7,588
Change 326% 238%
Programs/Classes Attendance 51 189
# of sessions 4 14
Aver. Per session 13 14
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions 6,212 3,244 39,782 32,817
Average Daily 230 120 74 144
Change 91% -49%
ProgramslClasses Attendance 52 0 197 100
# of Sessions 3 ~ 0 12 5
Aver. per session 26 20 26 20
TourslGFOUp Visits Attendance 22 0 1,029 50
# of Sessions 1 0 77 3
Aver. per session 22 #DIV/0! 13 17
Teen Programs/Classes Attendance 17 0 92 0
# of Sessions 1 0 4 0
Aver. per session 17 0 23 0
CHILDREN'S SERVICES
Information Questions 4,363 2,758 32,689 19,498
Average Daily 184 102 191 86
Change 80% 124%
Toddler Time 216 228 1,523 1,536
# of Sessions - ~ 8 8 80 54
Aver. Per session 27 29 20 28
Preschool Storytime Attendance 427 253 2,835 1,514
# of Sessions 16 8 87 52
Aver. per session 27 32 28 29
Afterschool Storytime Attendance 199 127 740 556
# of Sessions 8 4 30 21
Aver. per session 0 0 0 0
Family Storytime Attendance 245 155 2,510 1,268
# of Sessions 12 8 110 56
Aver. per session 20 19 27 23
Special Events Program Attendance 742 0 3,112 1,377
# of Sessions 4 0 25 10
Aver. per session 0 0 76 138
Back to Basics Program
Students Enrolled 46 0 165 0
Aver. Per session 105 0 200 0
Special Programs Attendance 40 0 70 0
# of Sessions 2 0 4 0
Aver. per session 0 0 76 0
Group Visits to Library Attendance 432 90 2,405 436
# of Sessions 16 3 91 19
Aver. per session 27 0 0 0
School Visits by Staff 150 12 330 40
# of Visits 6 ~1 13 1
C1.a
Page 2 of 2
BIANE LIBRARY STATISTICS Feb-07 FY 2006/07
Days Open 20 115
Items Borrowed (incl. Renewals) 35,643 174,938
Average Daily 1,782 1,521
Change
Patrons Registered 928 7,577
Average Daily 46 66
Change
Information Questions 3,918 27,181
Average Daily 196 236
Change
Library Visitors 20,487 158,023
Average Daily 1,024 1,374
Change
Children's Programs 1,568 7,914
# of Sessions 74 409
Aver. Per session 21 19
Change
Items Classified 1,432 30,250
Change
Volunteer Hours 202 1,189
Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 2,265 13,686
Change
Programs/Classes Attendance ~ 51 189
# of sessions 4 ~ 14
Aver. Per session 13 14
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions 2,172 15,794
Average Daily 109 137
Change
ProgramslClasses Attendance 52 153
# of Sessions 3 10
Aver. per session 17 15
TourslGroup Visits Attendance 22 1,029
# of Sessions 1 77
Aver. per session 22 13
Teen ProgramslClasses Attendance 17 92
# of Sessions 1 4
Aver. per session 17 23
CHILDREN'S SERVICES
Information Questions 1,746 ~ 11,387
Average Daily 87 99
Change
Toddler Time 113 594
# of Sessions 4 33
Aver. Per session 28 18
Preschool Storytime Attendance 216 _ 1,333
# of Sessions 8 48
Aver. per session 27 28
Afterschool Storytime Attendance 48 209
# of Sessions ~ 4 15
Aver. per session 12 14
Family Storytime Attendance 177 1,557
# of Sessions 8 70
Aver. per session 22 22
Special Events Program Attendance 592 1,796
# of Sessions 3 8
Aver. per session 197 225
Back to Basics Program
Students Enrolled ~ 32 151
# of Sessions 75 170
Special Programs Attendance 20 50
# of Sessions 1 3
Aver. per session 20 17
Group Visits to Library Attendance 422 2,255
# of Sessions ~ 15 84
Aver. per session 28 27
School Visits by Staff 0 30
# Of ~/ISItS 0 1
C1.a
Page 2 of 2
ARCHIBALD LIBRARY STATISTICS Feb-07 Feb-06 FY 2006/07 FY 2005/06
Days Open 27 27 231 228
0% 1%
Items Borrowed (incl. renewals) 43,634 58,650 372,348 475,145
Average Daily 1,616 2,172 1,612 2,084
Change -26% ~ -22%
Archibald Library 38,178 55,294 344,866 449,297
Average Daily 1,414 2,048 1,493 1,971
Change -31% - -23%
Kidsmobile 5,456 3,356 27,482 25,848
Changed 63% 6%
Patrons Registered 581 804 4,904 6,792
Archibald Library 550 791
Average Daily 22 30 21 30
Change -28% -28%
Kidsmobile 31 13
Information Questions 6,657 6,002 45,290 52,315
Average Daily 247 222 196 229
Change 11% -15%
Library Visitors 26,695 33,193 219,203 255,311
Average Daily 945 1,229 949 1,120
Change -23% -15%
Children's Programs 843 865 5,681 6,727
# of Sessions 28 29 ~ 177 193
Aver. Per session 30 30 32 35
Change 4200% -16%
Items Classified 1,566 798 28,073 11,647
Change 96% 141%
Volunteer Hours 310 512 ~ 2,751 4,471
Change -39% -38%
LITERACY SERVICES
Tutor Teams Matched 41 46 N/A N/A
Change ~ -11% N/A N/A
Learners Waiting 17 10 N/A N/A
Change 70% N/A N/A
Families for Literacy Participants 8 11 N/A N/A
Computer Literacy Participants 58 46 N/A N/A
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 2,512 1,122 11,970 7,588
Change 124% 58%
C1.a
Page 1 of 2
ADULT SERVICES
Information Questions 4,040 3,244 23,988 32,817
Average Daily 150 120 74 144
Change 25% -49%
ProgramslClasses Attendance ~ 0 0 44 100
# of Sessions 0 0 2 5
Aver. per session 0 0 22 20
Tours/Group Visits Attendance 0 0 0 50
# of Sessions 0 0 0 3
Aver. per session 0 0 0 17
CHILDREN'S SERVICES
Information Questions 2,617 2,758 21,302 19,498
Average Daily 97 102 92 86
Change -5% 8%
Toddler Time 103 228 929 1,536
# of Sessions 4 8 47 54
Aver. Per session 26 29 20 28
Preschool Storytime Attendance 211 253 1,502 - 1,514
# of Sessions 8 8 39 52
Aver. per session 26 32 28 29
Afterschool Storytime Attendance 151 127 531 556
# of Sessions 4 4 15 21
Aver. per session 38 32 35 26
Family Storytime Attendance 68 155 953 1,268
# of Sessions 4 8 40 56
Aver. per session 17 19 24 23
Special Events Program Attendance 150 0 1,316 1,377
# of Sessions 1 ~ 0 17 10
Aver. per session 150 0 77 138
Back to Basics Program
Students Enrolled 14 14
# of Sessions 30 30
Special Programs Attendance 20 20
# of Sessions 1 1
Aver. per session 20 20
Families for Literacy Storytimes 10 40 93 240
# of Sessions 1 1 6 5
Aver. Per session 10 40 16 48
Group Visits to Library Attendance 10 90 150 436
# of Sessions 1 3 7 19
Aver. per session 0 30 21 23
School/Outreach Visits by Staff 150 12 300 40
# of Visits 6 1 12 1
C1.a
Page 2 of 2
R A N C H O C U C A M O N G A
PUBLIC L I B R A R Y
Staff Report
DATE: March 22, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2006/2007 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s)
and is attached. It now includes separate reports for Archibald Library revenue,
Victoria Gardens Library revenue and combined revenues.
Schedule B, titled "Balance Sheet FY 2006/2007" is a report balancing income vs.
projections for the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures "2006/2007" is an accounting of all funds
expended in the current fiscal year and is attached.
FISCAL IMPACT
None
Re pecttully submitted,
6~~ ~
Deborah Kaye C
Library Director
Schedule A
COMBINED FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Feb-07
01-Feb $615.58 $341.08 $64.00
02-Feb $414.05 $281.49 $58.25
03-Feb $851.68 $601.76 $0.00
04-Feb $0.00. $0.00 $0.00
05-Feb $617.28 $100.02 $0.65
06-Feb $750.07 $331.69 $0.00
07-Feb $865.82 $383.36 $13.00
08-Feb $580.85 $414.19 $61.05
09-Feb $502.68 $385.85 $51.65
10-Feb $862.33 $386.68 $0.00
11-Feb $272.19 $67.32 $30.35
12-Feb $497.90 $99.07 $0.00
13-Feb $785.64 $420.18 $4.45
14-Feb $363.30 $273.10 $0.00
15-Feb $611.24 $345.63 $101.00
16-Feb $583.30 $365.64 $0.00
17-Feb $967.41 $385.81 $0.75
18-Feb $228.78 $120.18 $0.00
19-Feb
20-Feb $1,184.16 $352.08 $112.00
21-Feb $975.01 $374.98 $21.00
22-Feb $1,046.83 $346.67 $116.75
23-Feb $551.33 $303.49 $0.00
24-Feb $786.02 $411.85 $0.00
25-Feb $339.09 $52.87 $5.00
26-Feb $619.01 $79.62 $0.00
27-Feb $1,023.55 $359.72 $70.00
28-Feb $701.90 $333.34 $0.00
TOTALS: $16,577.00 $7,917.67 $709.90
Feb. 2006 TOTALS $12,453.65 $5,720.89 $143.65
CHANGE 33% 38% 394%
2006/7 Rev 2006/7 Proj:
Daily Average Fines $613.96 $638.00
Daily Average Media $293.25 $312.00
Daily Average Ref. Fees $26.29 $12.00
DAILY TOTALS $933.50 $962.00
GAIN/LOSS ON PROD: ($769)
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Feb-07
01-Feb $369.30 $166.14 $8.00
02-Feb $224.60 $127.88 $0.00
03-Feb $465.64 $272.88 $0.00
04-Feb $0.00 $0.00 $0.00
05-Feb $617.28 $100.02 $0.65
06-Feb $305.23 $111.48 $0.00
07-Feb $411.63 $135.99 $13.00
08-Feb $311.91 $158.36 $2.05
09-Feb $134.45 $134.57 $0.00
10-Feb $289.35 $119.74 $0.00
11-Feb $272.19 $67.32 $30.35
12-Feb $497.90 $99.07 $0.00
13-Feb $466.45 $135.49 $4.45
14-Feb $264.40 $109.03 $0.00
15-Feb $444.69 $156.88 $0.00
16-Feb $313.54 $167.96 $0.00
17-Feb $637.61 $143.61 $0.00
18-Feb $228.78 $120.18 $0.00
19-Feb $0.00 ,$0.00 $0.00
20-Feb $746.87 $132.98 $13.00
21-Feb $538.28 $184.02 $10.00
22-Feb $498.95 $137.36 $25.05
23-Feb $271.93 $101.39 $0.00
24-Feb $476.58 $103.06 $0.00
25-Feb $339.09 $52.87 $5.00
26-Feb $619.01 $79.62 $0.00
27-Feb $599.52 $128.82 $0.00
28-Feb $433.73 $121.82 $0.00
TOTALS: $9,758.91 $3,368.54 $111.55
Feb. 2006 TOTALS $12,453.65 $5,720.89 $143.65
%CHANGE -22% -41% -22%
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Feb-07
01-Feb $246.28 $174. 94 $56 .00
02-Feb $189.45 $153. 61 $58 .25
03-Feb $386.04 $328. 88 $0 .00
04-Feb $0.00 $0. 00 $0 .00
05-Feb $0.00 $0. 00 $0 .00
06-Feb $444.84 $220. 21 $0 .00
07-Feb $454.19 $247. 37 $0 .00
08-Feb $268.94 $255. 83 $59 .00
09-Feb $368.23 $251. 28 $51 .65.
]0-Feb $572.98 $266. 94 $0 .00
11-Feb $0.00 $0. 00 $0 .00
12-Feb $0.00 $0. 00 $0 .00
13-Feb $319.19 $284. 69 $0 .00
14-Feb $98.90 $164. 07 $0 .00
15-Feb $166.55 $188. 75 $101 .00
16-Feb $269.76 $197. 68 $0 .00
17-Feb $329.80 $242. 20 $0 .75
18-Feb $0.00 $0. 00 $0 .00
19-Feb $0.00 $0. 00 $0 .00
20-Feb $437.29 $219. 10 $99 .00
21-Feb $436.73 $190. 96 $11 .00
22-Feb $547.88 $209. 31 $91 .70
23-Feb $279.40 $202. 10 $0 .00
24-Feb $309.44 $308. 79 ~ $0 .00
25-Feb $0.00 $0. 00 $0 .00
26-Feb $0.00 $0. 00 $0 .00
27-Feb $424.03 $230. 90 $70 .00
28-Feb $268.17 $211. 52 $0 .00
TOTALS: $6,818.09 $4,549.13 $598.35
Feb. 2006 TOTALS NA NA NA
CHANGE NA NA NA
Schedule B
BALANCE SHEET
March
FY 2006/2007 -
Revenues Earned Projected Loss/Gain
Fines & Fees $126,699 $138,333 ($11,634) -8.4%
Media Rentals $63,692 $70,000 ($6,308) -9.0%
Technology Center Revenue $541 $0 $541 N/A
Print Fees $2,704 $0 $2,704 N/A
Information Services Fees $2,230 $2,667 ($437) -16.4%
Special Event Rental $2,420 $0 $2,420 N/A
Direct Loan $57,012 $40,000 $17,012 42.5%
Totals:
*Balance for
Yearthrouah February
$255,298 $251,000 $4,298
$4,298
1.7%
'projections based on partial year of Victoria Gardens Library revenues
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R A N C H O C U C A M O N G A
PUBLIC L I B R A R Y
Staff Report
DATE: March 22, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL TO ELIMINATE ON-LINE DATABASE FEES FOR NON
RESIDENTS
RECOMMENDATION
That the Board approve eliminating the charge to non residents for access to the
Rancho Cucamonga Public Library data bases.
BACKGROUND/ANALYSIS
On Tuesday, March 13, 2007, the Library Director received a phone call from the
Principal of the Etiwanda School. In the midst of a fundraiser for the Library Telethon,
the principal asked if the non resident fee for data base access could be waived for
Etiwanda school students.
To make this exception requires a policy change, requiring Library Board action.
Established in 1995, currently a $25 annual fee applies to any non residents who wish
to access the Rancho Cucamonga Public Library databases. The charge made to non
residents was designed as an attempt to recoup some of the expenses that result from
the purchase of databases. However, non residents have been reluctant to pay the fee,
preferring to do without the service. This fiscal year, only 48 non residents paid to use
the databases, resulting in $1,200 in revenues. This number is consistent with years
past.
However, with the addition of the Tutor.com service, funded through a grant from the
State Library, increased interest in the databases as a service has emerged. Etiwanda
School District is the first to raise concerns about how some of their students could
access for free (those living in Rancho Cucamonga) and some of them would have to
pay (those living in Fontana). However, Cucamonga School District also has a campus
in Ontario, which could result in a request from that District as well.
In discussing the complexity of differentiating addresses using an age matrix, staff
examined whether it would not be more cost effective to simply eliminate the fee for non
resident use of databases.
The lease agreements with the database companies are in no way affected (either
positively or negatively) by a greater use by non residents. The license simply requires
the user to have a current library card with the client jurisdiction.
Rancho Cucamonga is the only library in California currently charging for non resident
use of databases, so further comparative data is not available.
Based on a current revenue of $1,200 per year, staffs recommendation is that the non
resident fee for database use be eliminated at this time.
Should database use result in a major surge of use by non residents, this fee could be
reconsidered at a later date. The most realistic date for reconsideration would be upon
the expiration of the State Library grant, which will occur in 2010 or a change in
licensing structure which would be based on the number of pupils rather than the
current method of charge, which is based on population.
FISCAL IMPACT
Loss of approximately $1,200 per year in revenue.
.ally submitted, /
~ ~~G2.c-Kr~
Kaye
Library
_ 2 •_
R A N C H O C U C A M O N G A
PUBLIC L I B R A R Y
Staff Report
DATE: March 22, 2007
TO: President and Members of the Library Board
FROM: Deborah Kaye Clark, Library Director
SUBJECT: Approval to Support Library Foundation Request that City Council
/~ .~ .J \I ~.Y ].~~. Au~L:L _IJ GLL Il ~ LL_ t{ 1 _ \\I .v _1
RECOMMENDATION
That the Library Board support the Library Foundation's request that City Council be
asked to dedicate the Story Room located in the Archibald Library to the memory of
former Library Board Member Joyce Womack and officially named "The Joyce Womack
Story Room".
BACKGROUND/ANALYSIS
Naming Rights emerged in 2003 as part of the PAL Campaign, a major effort to raise
funds to support the building and operations of the Victoria Gardens Cultural Center.
Attached is the policy document that supports the naming of buildings in Rancho
Cucamonga.
According to city policy currently in use in naming Parks facilities, naming rights can be
granted either through the donation of an agreed upon sum of money or "gift" or in
recognition of significant impact to the community.
Joyce Womack served as a member of the Library Board of Trustees from 1998 through
2005. During that time, Ms. Womack was extremely active in the Library Foundation as
well and provided immeasurable support to the Youth Sub Committee.
Ms. Womack was a teacher in her professional life and taught for the Alta Loma School
District for 18 years, first at the Victoria Groves School and more recently at Banyan
Elementary School.
At their meeting on Monday, March 12, 2007, the Library Foundation voted to approve a
request that Council consider this naming rights opportunity at the Archibald Library. If
the Library Board approves the motion before them this evening, this proposal will be
forwarded to the Library Sub Committee and then the City Council for consideration.
FISCAL IMPACT
No direct impact.
Re pecttully submitted, ~~
6o-
Deborah Kaye Cla
Library Director
-2-
L
.RANCHO
UCAMONGA
RARY SERVICES
~:ANCHO CUCAMONGA
PUBLIC LIBRARY
7568 ARCHIBALD AVENUE
RANCHO CUCAMONGA, CA 9i73o
909-477-2720
Fax: 909-477-2721
FAX TRANSMISSION COVER SHEET
Date: March 13, 2007
TO: Wendy Leung
From: Deborah K. Clark
Time: 5 p. m.
Re: Special Meeting - Library Board of Trustees
YOU SHOULD RECEIVE a PAGE(S), INCLUDING THIS COVER SHEET. IF
YOUDO NOT RECEIVEALL THE PAGES, PLEASE CALL go9 477-2721, ext. ,5040.
TRANSMISSION VERIFICATION REPORT
TIME 03/13/2007 17:23
NAME RANCHO LIBRARY
FAX 4772721
TEL 4772721
DATE,TIME 03/13 17:22
FAX NO./NAME 99489397
DURATION 00:01:01
PAGECS) 04
RESULT OK
MODE STANDARD
ECM
Adult Literacy Statistics (February 2007)
Learner/Tutor (matched) - 41 pairs
Learner (Assessed) Waiting to be matched - 12
Learners waiting to be assessed - 5
Families for Literacy (FFL) participants - 8
FFL Storytime Attendance - 10
Computer Literacy participants served - 58
Total Program Participants for the month=82
(this includes tutors, learners and families who participated in tutoring and
"special events')
RANCHO CUCAMONGA PUBLIC LIBRARY
.CHILDREN'S SERVICES MONTHLY STATISTICS
MONTH February YEAR 2007
STATISTICS
TOTALS
Information transactions 2617
Programs:
Storytimes
Toddler Time Thurs 11:00 a.m.
Number of Programs 4
Attendance 103
Total Toddler Times
Number of Programs 4 -
Attendance 103
Preschool Storytime 1, Wed. 10 am
Number of Programs 4
Attendance 92
Preschool Stor}rtime 2, Wed. l 1 am
Number of Programs 4
Attendance 119
Total Preschool Storytimes 8
Attendance 211
Family Storytime, Sat. 11:00 a.m.
Number of Programs 4
Attendance 68
Total Family Storytimes 4
Attendance 68
After School Cool Thursday 4:00 p.m
Number of Programs 4
Attendance 151
Total Storytimes 20
Attendance 533
Class or Group Visits/Tours to the Library
Los Amigos Elementary 10
Tota[ Tours 1
Attendance 10
Outreach
Headstart
Storytimes presented 6
Attendance 150
DECLARATION OE POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the^,~Libra/n/ry of Rancho
Cucamonga. Acting in that capacity, on M G-~.~ ~3 aoa7 ,
at (pyorn I posted a true and correct copy of the meeting
agenda dated ~~ ~ oZ0O~ at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and correct and that this declaration was executed on
.3'~.3'd7 at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of Rancho Cucamonga
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
a
Staff Report
TO: President and Members of the Board of Library Trustees
FROM: Cara Vera, Reference Services Coordinator
DATE: ~ March 20, 2007
SUBJECT: Teen Advisory Group
RECOMMENDATION
Update on the status of the Teen Advisory Group,(TAG).
BACKGROUND/ANALYSIS
Last month, Library Board Member, Sheri Nagel, and I expressed our interest in pursuing a
different format for our existing Young Adult Advisory Board (YAAB). Library staff has been
looking at current library literature and practices by other libraries and have identified
several objectives for the new group, including the following:
• Expand group to allow for participation from a larger range of teens (ages 13-17)
• Offer teens a way to volunteer and support the library as part of a fun, teen-driven
forum
Involve TAG directly in planning and carrying out teen programs
• Hold meetings once a month in conjunction with teen programming night
Involve teens in promoting library services to Rancho Cucamonga and area teens
(including further recruitment for increasing participation in Teen Advisory Group)
• Continue to represent the library at events such as Legislative Day in Sacramento
and the Rancho Cucamonga Annual Career Fair
Efforts to recruit members of the new TAG have been successful, with 14 applications
received so far. Linda Engelke, TAG coordinator, will soon contact the applicants and
invite them to the first TAG meeting, tentatively set for May 24~h at 6pm. Linda plans to
.orient the group to the Rancho Cucamonga Libraries, and begin discussions on such topics
as the teen Summer Reading Club, fall programming, and teen materials at both library
locations.
In addition, Teen Advisory Group members will rotate involvement in the monthly Library
Board of Trustees Meeting, allowing at least one member to attend each month to present
a TAG update to the Library Board and staff.
FISCAL IMPACT
$300 annually for refreshments from the Library programming budget.
Respectfully submitted,
Cara Vera
Reference Services Coordinator
-2-
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
A special meeting of the Library Board of Trustees was held on Thursday, March 22, 2007, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:42 p.m. by President Wimberly. Present were
Members Coberly and Lo:
Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director,
Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood,
Reference Services Coordinator/Archibald 7 Library, Cara Vera, Reference Services
Coordinator/Biane Library, Heather Fredrics, Children's LibrarianBiane Library, Rose Manela,
Literacy Supervisor and Vivian Garcia, Senior Administrative Secretary.
-*****
B. CONSENT CALENDAR
B 1. Approval of Minutes: February 8 and March 8, 2007.
Unable to pass the minutes for February 8 due to a lack of quorum of the attendees.
MOTION: Moved by Member Coberly to approve the minutes of March 8, seconded by Member
Lo. Motion carried, 3-0-2 (with Bradshaw and Nagel absent).
******
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: Oral reports presented by staff:
Deborah Clark, Library Director, presented an oral update to the Library Board.
C2. Budget Reports: Reports presented by Deborah Clark, Library Director.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director.
a. Analysis of Statistics and Borrowing Trends.
Library Board Minutes
March 22, 2007
Page 2
Robert Karatsu, Assistant Library Director, stated that staff will bring an update at the next meeting.
There will be more data for the Members to review.
C4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library
Services Manager.
a. Presentation on Black History Month Cultural Arts Night.
Michelle Perera, Library Services Manager, presented a PowerPoint presentation to the
Members.
Michelle Perera, Library Services Manager, stated that on Friday, February 23, Black History Month
Cultural Arts Night took place at the Paul A. Biane Library. Mr. Ephraim Turner, a local resident,
"loaned" art pieces for the event. He transported the collection to and from his home to the Library.
Michelle Perera, Library Services Manager, stated there was a craft activity for the children, a
Freedom Quilt. The pieces were made out of paper by the children. Professor Charles Williams
from Chaffey College conducted a Literacy Discussion. Ina Buckner-Barnette, the "Sunshine
Storyteller," performed by weaving tales and singing songs about the themes of African American
Literature. There were gospel singers in the theatre lobby.
Michelle Perera, Library Services Manager, stated that five adult learners from the Literacy Program
came and read poetry in the "reading room."
Michelle Perera, Library Services Manager, outlined "What's Next" for the Library Foundation
Board.
Live Earth July 7, 2007
Hispanic Heritage Month September 2007
Big Read - To Kill A Mockingbird Fall 2007
Michelle Perera, Library Services Manager, stated there were approximately 250 attendees. Staff
gave out 355 tickets to the event.
President Wimberly stated that he had received positive feedback from patrons that had attended the
event.
C5.' Children's Services Issues: Oral update by Renee Tobin, Principal Librarian.
Library Board Minutes
March 22, 2007
Page 3
Renee Tobin, Principal Librarian, stated that staff had been receiving materials for the Summer
Reading Program. Staff had been busy contacting storytime performers for the Summer Reading
Program.
Renee Tobin, Principal Librarian, stated that there will be a Harry Potter Sleepover for the final book
released on Saturday, July 21s` at the Archibald Library.
Renee Tobin, Principal Librarian, stated that at the Afterschool Cool storytime this afternoon, staff
had prepared an afternoon tea for the young ladies attending. The previous week the storytime had
been on manners. Jason Daly, Bookmobile Coordinator, along with Adam Tuckerman, Technology
Center Coordinator prepared a "scientific" storytime for the young men.
a. Demonstration of Tutor.com, the Live Homework Help Service. Oral presentation by
staff.
Renee Tobin, Principal Librarian, introduced Heather Fredrics, Children's Librarian/Biane Library,
who presented a PowerPoint Presentation on Tutor.com to the Members.
b. Approval of policy allowing Etiwanda School District Students to have free access to
all databases owned by Rancho Cucamonga Public Library. Report attached.
Deborah Clark, Library Director, stated that staff had received a phone call from one of the
Principals ofthe Etiwanda School District. The Principal stated that she would like to have the non-
resident fee waived for students attending school in the Fontana city limits. Staff stated that the
money earned for this fee is not enough to keep track of who is using this and who is not.
MOTION: Moved by Member Coberly for approval to eliminate the charge to non residents for
access to the Rancho Cucamonga Public Library, seconded by Member Lo. Motion carved, 3-0-2
(with Bradshaw and Nagel absent).
C6. Approval to Support Library Foundation Request that City Council considers naming
Archibald Story Room the "Joyce Womack Story Room." Report attached. Presented by Deborah
Clark, Library Director.
Deborah Clark, Library Director, stated that the Library Foundation Board would like the Library
Board of Trustees to lend their voice and support to request City Council to consider naming the
Archibald Story Room the "Joyce Womack Story Room."
MOTION: Moved by Member Lo to request the City Council to consider naming the Archibald
Story Room the "Joyce Womack Story Room," seconded by Member Coberly. Motion tamed, 3-0-2
(with Bradshaw and Nagel absent).
Library Boazd Minutes
March 22, 2007
Page 4
C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, stated that the Telethon is Apri120, 21 and 22. Staff is
working on the entertainment. Saturday night, Rod Gilfry and his wife, Tina will be the hosts. They
will perform along with the Etiwanda High School Jazz Band.
Robert Karatsu, Assistant Library Director, presented a PowerPoint Presentation ofthe how the web
stream of the Telethon will be on the computer. He stated that people watching will also be able to
make a donation on-line with Pay Pal. They maybe able to do this without having an account with
Pay Pal.
Deborah Clark, Library Director, stated that staff is using a mailing house to handle the letters this
year for the Telethon. Staff wil l be using a database of borrowers that have used in the Library in the
last two years and have checked out 25 items or more. Staff will also be sending out an a-mail blast
two weeks before the Telethon.
Member Coberly suggested sending an e-mail during the Telethon on Friday, Saturday and Sunday to
send another e-mail blast to let the users know the Telethon is "on" now.
******
D. BOARD BUSINESS
D 1. Teen Board Expansion. Oral report presented by Board Member Nagel and/or Library Staff.
Cara Vera, Reference Services Coordinator/Biane Library, reviewed with the Library Boazd the staff
report. She stated that staff is currently recruiting new members. They have fifteen applications to
review.
D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
No reports were given.
**x***
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
EI. Telethon Stats
Library Board Minutes
March 22, 2007
Page 5
E2. Joint meeting with the Library Foundation Board and City Council
******
F. COMMUNICATIONS FROM THE PUBLIC
None received.
******
G. ADJOURNMENT
MOTION: Moved by Member Lo to adjourn, seconded by Member Coberly. Motion carried, 3-0-2
(with Bradshaw and Nagel absent). Meeting adjourned at 7:35 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: May ] 0, 2007