HomeMy WebLinkAbout2007/05/10 - Agenda Packet - Library Board of TrusteesDECLARATION OF POSTING OF AGENDA
VIVIAN GARCIA states and declares as follows:
I presently am, and at all times mentioned herein have
been, the Administrative Secretary of the Library of Rancho
Cucamonga. Acting in that capacity, on ~ 7~ oZo 07 ,
at S~ M I posted a true and correct copy of the meeting
agenda dated rjlq~ /~~ 0~0~7 at 10500 Civic
Center Drive, Rancho Cucamonga.
I declare under penalty of perjury that the foregoing is
true and cocrect and that this declaration was executed on
~'7-0 7 at Rancho Cucamonga.
DEBORAH KAYE CLARK, LIBRARY MANAGER
City of, Rancho Cucpamonga
B Y : / 4 1~~~ .K~ Gl~l-I.cGC
Vivian Garcia, Administrative
Secretary
City of Rancho Cucamonga
a
LIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6:30 p.m. .
May 10, 2007
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
r*~
City Councilmembers
Donald J. Kurth, M.D., Mayor
Diane Williams, Mayor Pro Tem
Rex Gutierrez, Councilmember
L. Dennis Michael, Councilmember
Sam Spagnolo, Councilmember
***
Boardmembers
Ravenel Wimberly, President
Dobbin Lo, President Pro Tem
Donna Bradshaw, Member
Robert Coberly, Member
Sharon Nagel, Member
LIBRARY BOARD OF TRUSTEES AGENDA
MAY 10, 2007 ~ 1
CUU~ ONGA
~~ A. CALL TO ORDER ~~
1. Roll Call: Bradshaw-, Coberly , Lo ,
Nagel and Wimberly
II B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: February 8, March 22 and April 12, 2007 4
2. Approval of Proposed Holiday Closures for 2007/2008. 16
~~ C. LIBRARY DIRECTOR'S STAFF REPORTS ~~
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1.
2.
3.
4.
5.
6.
Library Status Report: oral reports presented by staff.
a. Review of statistics. 1 g
Budget Reports: reports presented by Deborah Clark, Library
Director.
a. Review of 2006/2007 budget.
b. Overview and approval of budget requests for 2007/08.
Archibald Library and Technology Services: Oral update by Robert
Karatsu, Assistant Library Director.
a. Analysis of Statistics and Borrowing Trends.
Paul A. Biane Library and Collection Development: Oral update by
Michelle Perera, Library Services Manager.
Children's Services Issues: Oral update by Renee Tobin, Principal
Librarian.
Approval of Fee to Purchase New Library Card. Library Director to
present.
19
62
LIBRARY BOARD OF TRUSTEES AGENDA
MAY 10, 2007. 2
RANCHO
G'UCAMONGA
7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant
Library Director.
8. Teen Board Report. Oral presentation from Teen Board Members
who attended the annual California Library Legislative Day in '
Sacramento.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Library Board Liaison Reports: Oral reports by Members. This is
the opportunity for Library Members to speak about the opportunities
and challenges they have encountered while serving as liaisons to
the community.
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the ~
Library Board of Trustees. State law prohibits the Library Board of i
Trustees from addressing any issue not previously included on the
Agenda. ~I
I
G. ADJOURNMENT II
i
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Monday, May 7,
2007, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
R A N C H O C U C A M O N G A
P U B L I C L I B R A R Y
Staff Report
DATE: May 10, 2007
TO: President and Members of the Board of the Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes for the regular and special meetings of February 8, March 22
and April 12, 2007.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and special meetings of the Board of
Library Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted, '
Deborah Kaye Clark
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, February 8, 2007, in
the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:30 p.m. by President Wimberly.` Present were
Members Bradshaw, Lo and Nagel.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director,
'Michelle Perera, Library Services Manager, Cara Vera, Reference Services Coordinator/Biane
Library, Sara Jump, Children's Librarian/Archibald and Vivian Garcia, Senior Administrative
Secretary.
*+****
B. CONSENT CALENDAR
B1. Approval of Minutes:-January 11, 2007 (Lo abstained).
MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Bradshaw.
Motion carried, 3-0-1-1 (with Coberly absent).
*****+
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: Oral reports presented by staff.
Deborah Clark, Library Director, presented an oral update to the Library Board.
C2. Budget Reports: Reports presented by Deborah Clark, Library Director.
Member Nagel inquired about the stats on Tutor.com.
Deborah Clark, Library Directors, stated that staff will add this into the monthly stats.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director.
Library Board Minutes
February 8, 2007
Page 2
Robert Karatsu, Assistant Library Director, stated that staffhad been working with the Architect Pete
Pitassi on re-inventing the Archibald Library. Some of the new items will include painting, carpet,
end panels, furniture and maybe changes in the children's reference counter.
Robert Karatsu, Assistant Library Director, stated that the Tech Center at the Archibald Library had
been very busy. Staff is looking to add five (5) more computers and to add Internet computers in
children's services.
Robert Karatsu, Assistant Library Director, stated that staff will have training on upgrading the
Library's website as part of a successful State Grant application received earlier this year.
C4. Paul A. Biane Library and Collection Development: Oral update byMichelle Perera, Library
Services Manager.
Michelle Perera, Library Services Manager, stated that January was a busy month. Close to six
hundred children attended a tour during the month-- three hundred in one day at the Paul A. Biane
Library.
Michelle Perera, Library Services Manager, stated that staff introduced new adult programs. One
was the Mystery Bookclub. Another, topical discussions on the first Saturday of each month.
January was a skin care program offered to adults and teens.
Michelle Perera, Library Services Manager, stated that Terra Vista School held their familynight at
the Paul A. Biane Library on January 25. A scavenger hunt was involved and there were 181
attendees.
Michelle Perera, Library Services Manager, stated that Heather Fredrics, Children's Librarian/PAB,
and Adam Tuckerman, Technology Center Coordinator, did a presentation at the Alta Loma School
District's PTA President's meeting this month on Tutor.com.
Michelle Perera, Library Services Manager, stated that invitations are'being sent out to the Black
History Month Cultural Arts Night on Friday, February 23, from 7 to 9 p.m. at the Paul A. Biane
Library.
C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian.
Sara Jump, Children's Librarian/Archibald, gave an oral update on children's services. A re-
enactment of the Underground Railroad will be presented at the Afterschool Cool Storytime on
February 15. Staff will be having a Japanese Doll Festival Storytime on March 15`.
Library Board Minutes
February 8, 2007
Page 3
Sara Jump, Children's Librarian/Archibald, stated that staff started visiting the Head Start Program
in Rancho Cucamonga in January. Staff will be going once a month to do a storytime. On January
2, staff presented a storytime to 150 children. Staff is hoping that the Bookmobile will be able to
join the'program in April.
Sara Jump, Children's Librarian/Archibald, stated that the Reading Enrichment Program started once
again at the Archibald Library this week. The program was formerly known as the Back to Basics
Program. Allen Callaci, R_ eading Enrichment Coordinator, will be at the Archibald Library on
Mondays.
Sara Jump, Children's Librarian/Archibald, stated that there will be a Harry Potter program on July
20`h to celebrate the publication of the final book of the Harry Potter series.
C6. Approval of Amended Public Computers and Internet Acceptable Use Policy. Presentation
and report by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, reviewed the policy with the Library Board. He stated
that language which was new or changed was in a bold and italics font in the report.
MOTION: Moved by Member Lo to approve the policy, seconded by Member Bradshaw. Motion
carried, 4-0 (with Coberly absent).
C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, presented an oral update on Telethon 2007 to the Library
Board. The Junior Trivia will be held on Friday night. Saturday will feature Rod Gilfrey and the
Etiwanda High School Jazz Band. The dates for the Telethon are Aril 20, 21 and 22.
C8. Friends of the Library: The New Action Plan for 2007. Library Director to present. Action
Plan attached.
Deborah Clark, Library Director, reviewed the Action Plan for the Friends of the Library with the
Library Board.
C9. Recommendation for Change in Structure of Teen Board. Oral presentation by staff member
Cara Vera, Reference Services Coordinator/Paul A. Biane Library.
Member Nagel stated that the structure of the Teen Board has changed along with the changing of
the libraries. She suggested that she would like to propose a new way of thinking of the Teen Board.
One example given was how they would work with Library staff on special events such as the Teen
Scene Nights at the Paul A. Biane Library.
Library Board Minutes
February 8, 2007
• Page 4
Cara Vera, Reference Services Coordinator/Biane, stated that Linda Engelke, Reference Librarian,
will be the coordinator ofthe group along with herself. Staff wants to keep leadership opportunities
such as the Career Fair and Legislative Day available to the Group.
Staff will do further research on this and report back to the Library Board.
~*~***
D. BOARD BUSINESS
D1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
No reports were given.
******
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Tutor.com Stats and Demonstration of the Program
E2. Stats and Analysis on the Collection
E3. Telethon 2007 .
E4. 2007/08 Budget
E5. Teen Board Expansion
******
F. COMMUNICATIONS FROM THE PUBLIC
None received.
******
Library Board Minutes
February 8, 2007
Page 5
G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn, seconded by Member Bradshaw. Motion carved,
4-0-1 (with Coberly absent). Meeting adjourned at 7:19 p.m.
Rye/spectfully subm ted,
VGtx~-~, ~~~
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
A special meeting of the Library Board of Trustees was held on Thursday, March 22, 2007, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:42 p.m. by President Wimberly. Present were
Members Coberly and Lo.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director,
Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood,
Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services
Coordinator/Biane Library, Heather Fredrics, Children's Librarian/Biane Library, Rose Manela,
Literacy Supervisor and Vivian Garcia, Senior Administrative Secretary.
***+**
B. CONSENT CALENDAR
B l . Approval of Minutes: February 8 and March 8, 2007.
Unable to pass the minutes for February 8 due to a lack of quorum of the attendees.
MOTION: Moved by Member Coberly to approve the minutes of March 8, seconded by Member
Lo. Motion carried, 3-0-2 (with Bradshaw and Nagel absent).
x**x**
C. LIBRARY DIRECTOR'S STAFF REPORTS
C l . Library Status Report: Oral reports presented by staff.
Deborah Clark, Library Director, presented an oral update to the Library Board.
C2. Budget Reports: Reports presented by Deborah Clark, Library Director.
a. Review of 2006/2007 budget.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director.
a. Analysis of Statistics and Borrowing Trends.
Library Board Minutes
March 22, 2007
Page 2
Robert Karatsu, Assistant Library Director, stated that staff will bring an update at the next meeting.
There will be more data for the Members to review.
C4. Paul A, Biane Library and Collection Development: Oral update by Michelle Perera, Library
Services Manager.
a. Presentation on Black History Month Cultural Arts Night.
Michelle Perera, Library Services Manager, presented a PowerPoint presentation to the Members.
Ms. Perera stated that on Friday, February 23, Black History Month Cultural Arts Night took place at
the Paul A. Biane Library. Mr. Ephraim Turner, a local resident, "loaned" art pieces for the event.
He transported the collection to and from his home to the Library.
Ms. Perera stated there was a craft activity for the children, a Freedom Quilt. The pieces were made
out of paper by the children. Professor Charles Williams from Chaffey College conducted a
discussion on African American literature. Ina Buckner-Barnette, the "Sunshine Storyteller,"
performed by weaving tales and singing songs about the themes of African American Literature.
There were gospel singers in the theatre lobby.
Ms. Perera stated that five adult learners from the Literacy Program came and read poetry in the
"reading room."
To conclude the presentation, Ms. Perera outlined "What's Next" at the Biane Library.
Live Earth July 7, 2007
Hispanic Heritage Month September 2007
Big Read - To Kill A Mockingbird Fall 2007
In a wrap up of the event, Ms. Perera stated that there were approximately 250 attendees to the
Cultural Night program. Staff gave out 355 tickets to the event.
President Wimberly stated that he had received positive feedback from patrons who had attended the
event.
C5. ~ Children's Services Issues: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, stated that staff had been receiving materials for the Summer
Reading Program and were busy booking storytime performers for the schedule of events at both
libraries.
Library Board Minutes
March 22, 2007
Page 3
Ms. Tobin stated that there will be a Harry Potter Sleepover for the final book released on Saturday,
July 21s` at the Archibald Library.
Ms. Tobin stated that at the Afterschool Cool storytime this aftemoon, staff had prepared an
aftemoon tea for the young ladies attending. The previous week the storytime had been on manners.
Jason Daly, Bookmobile Coordinator, along with Adam Tuckerman, Technology Center
Coordinator prepared a "scientific" storytime for the young men.
a. Demonstration of Tutor.com, the Live Homework Help Service. Oral presentation by
staff.
Renee Tobin, Principal Librarian, introduced Heather Fredrics, Children's Librarian/BianeLfbrary,
who presented a PowerPoint Presentation on Tutor.com to the Members.
b. Approval ofpolicy allowing Etiwanda School District Students to have free access to
all databases owned by Rancho Cucamonga Public Library. Report attached.
Deborah Clark, Library Director, stated that staff had received a phone call from one of the
Principals of the Etiwanda School District. The Principal stated that she would like to have the non-
resident fee waived for students attending school in the Fontana city limits. Staff stated that the
money earned for this fee is not enough to justify the staff time necessary to track the residency of
the users. Stating that this fee-based service had not proven cost effective, she recommended the
Board approve eliminating the charge to non residents for the use of Rancho Cucamonga Public
Library databases.
MOTION: Moved by Member Coberly for approval to eliminate the charge to non residents for
access to the Rancho Cucamonga Public Library, seconded by Member Lo. Motion carried, 3-0-2
(with Bradshaw and Nagel absent).
C6. Approval to Support Library Foundation Request that City Council considers naming
Archibald Story Room the "Joyce Womack Story Room." Report attached. Presented by Deborah
Clark, Library Director.
Deborah Clark, Library Director, stated that the Library Foundation Board would like the Library
Board of Tmstees to lend their voice and support to request City Council to consider naming the
Archibald Story Room the "Joyce Womack Story Room."
MOTION: Moved by Member Lo to request the City Council to consider naming the Archibald
Story Room the "Joyce Womack Story Room," seconded by Member Coberly. Motion carried, 3-0-2
(with Bradshaw and Nagel absent).
Library Board Minutes
March 22, 2007
Page 4
C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, stated that the Telethon will be broadcast Apri120, 21
and 22. Staff is working on the entertainment. Saturday night, Rod Gilfry and his wife, Tina will be
the hosts. They will perform along with the Etiwanda High School Jazz Band.
Robert Karatsu, Assistant Library Director, presented a PowerPoint Presentation of the how the web
stream of the Telethon will be on the computer. He stated that people watching will also be able to
make a donation on-line with Pay Pal. They may be able to do this without having an account with
Pay Pal.
Deborah Clark, Library Director, stated that staff is using a mailing house to handle the letters this
year for the Telethon. Staff will be using a database of borrowers that have used in the Library in the
last two years and have checked out 25 items or more. Staff will also be sending out an e-mail blast
two weeks before the Telethon.
Member Coberly suggested sending an e-mail during the Telethon on Friday, Saturday and Sunday to
send another e-mail blast to let the users know the Telethon is "on" now.
****~+
D. BOARD BUSINESS
D 1. Teen Board Expansion. Oral report presented by Board Member Nagel and/or Library Staff.
Cara Vera, Reference Services Coordinator/Biane Library, reviewed the staffreport with the Library
Board. She stated that staff is currently recruiting new teen members. They have fifteen applications
to review.
D2. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
No reports were given.
****+*
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
E1. Telethon Stats
Library Board Minutes
March 22, 2007
Page 5
E2. Joint meeting with the Library Foundation Board and City Council
******
F. COMMUNICATIONS FROM THE PUBLIC
None received.
******
G. ADJOURNMENT
MOTION: Moved by Member Lo to adjourn, seconded by Member Coberly. Motion carved, 3-0-2
(with Bradshaw and Nagel absent). Meeting adjourned at 7:35 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, April 12, 2007, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled.
Respectfully subm tted,
~~- ~~-
Vivian Garcia
Administrative Secretary
Approved:
R A N C H O C U C A M O N G A
A U B L[ C L I B R A R Y
Staff Report
DATE: May 10, 2007 '
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF PROPOSED HOLIDAY CLOSURES FOR 2007/2008
RECOMMENDATION
That the Library Board approve adoption of schedule of holiday closures for fiscal year
2007/2008 as presented in Attachment A.
BACKGROUND/ANALYSIS
Attachment A is a list of proposed holiday closures for the Rancho Cucamonga Public
Library and is based on the following factors:
1. Use of the facility based on the past year's performance.
2. Reflection of the negotiated holidays adopted by the City of Rancho Cucamonga.
FISCAL IMPACT
None
especttully submitted,
~~ ~~
Deborah Kaye ark
Library Director
RECOMMENDED LIST OF HOLIDAY CLOSURES FOR 2007/2008
CURRENT PROPOSAL LAST YEAR
JULY 4T" Close July 4, Wednesday Closed July 4, Tuesday
(Official City Holiday)
LABOR DAY WEEKEND
Sunday Close Sept. 2, Sunday Closed Sept. 3, Sunday
(Proposed due to low usage)
Monday Close Sept. 3, Monday Closed Sept. 4, Monday
(Official City Holiday)
VETERANS' DAY Close Nov. 11, Sunday Closed Nov. 11, Saturday
(National Holiday)
THANKSGIVING Close Nov. 22, Thursday Closed Nov. 23, Thursday
(Official City Holidays) Close Nov. 23, Friday Closed Nov. 24, Friday
CHRISTMAS EVE Close Dec. 24, Monday Closed Dec. 24, Sunday
(Proposed due to low usage)
CHRISTMAS DAY Close Dec. 25, Tuesday Closed Dec. 25, Monday
(Official City Holiday)
NEW YEAR'S EVE Close December 31, Monday Closed December 31, Sunday
(Proposed due to low usage)
NEW YEAR'S DAY Close Jan. 1, Tuesday Closed Jan. 1, Monday
(Official City Holiday)
MARTIN LUTHER KING JR.'S Close Jan. 21, Monday Closed Jan. 15, Monday
(Official City Holiday) '
PRESIDENTS' DAY Close Feb. 18, Monday Closed Feb. 19, Monday
(Official City Holiday)
EASTER SUNDAY Close, March 23, Sunday Closed April 8, Sunday
(Proposed due to low usage)
MEMORIAL DAY (SUNDAY) Close May 26, Sunday Closed May 27, Sunday
(Proposed due to low usage)
MEMORIAL DAY Close May 27, Monday Closed May 28, Monday
(Official City Holiday)
Approved:
I
R A N C H O C U C A M O N G A
PUBLIC 1rIBRARY
Staff Report
DATE: May 10, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF LIBRARY
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of
the Library now include a separate sheet for the Paul A. Biane Library, the Archibald
Library, and a sheet with combined statistics. Reports will be available at the meeting.
FISCAL IMPACT
None
Respectfully submitted,
~~~~ K~ C~~-l~.
Deborah Kaye Clark
Library Director
J
1 ~,
R A N C H O C U C A M O N G A
P u a r i c L I B R A R Y
Staff Report
DATE: May 10, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: STATUS OF 2006/2007 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s)
and is attached. It now includes separate reports for Archibald Library revenue,
Victoria Gardens Library revenue and combined revenues.
Schedule B, titled "Balance Sheet FY 2006/2007" is a report balancing income vs.
projections for the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures "2006/2007" is an accounting of all funds
expended in the current fiscal year and is attached.
FISCAL IMPACT
None
Respectfully submitted, ~cx
~C9-t~ 4-/~//J J,1
Deborah Kaye ark
Library Director
Schedule A
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT 8 FEES RENTALS SERV.
Apr-07
01-Apr $219.89 $107 .89 $0. 00
02-Apr $555.80 $177 .27 $12. 00
03-Apr $1,054.99 $391 .01 $0. 00
04-Apr $923.98 $378 .21 $12. 75
05-Apr $567.92 $382 .36 $26. 75
06-Apr $473.14 $267 .01 $0. 00
07-Apr $568.75 $318 .76 $0. 00
OS-Apr $0.00 $0 .00 $0. 00
09-Apr $467.94 $168 .77 $0. 40
10-Apr $844.90 $370 .87 $3. 35
11-Apr $736.92 $403 .24 $0. 00
12-Apr $583.58 $253 .28 $16. 30
13-Apr $457.69 $279 .43 $3. 00
14-Apr $433.89 $411 .49 $3. 00
15-Apr $282.09 $80 .28 $3. 00
16-Apr $497.30 $177 .94 $4. 90
17-Apr $977.31 $434 .09 $1. 00
18-Apr $721.77 $253 .98 $0. 00
19-Apr $635.76 $318 .05 $7. 25
20-Apr $555.20 $293 .28 $6. 00
21-Apr $673.93 $439 .92 $0. 00
22-Apr $447.95 $192 .30 $7. 70
23-Apr $623.60 $158 .92 $0. 00
24-Apr $1,018.09 $429 .85 $1. 00
25-Apr $749.16 $243 .39 $0. 00
26-Apr $614.94 $304 .52 $7. 55
27-Apr $333.03 $299 .99 $3. 00
28-Apr $609.18 $387 .92 $7. 00
29-Apr $208.75 $149 .38 $0. 00
30-Apr $678.70 $174 .48 $0. 00
TOTALS:
Daily Average Fines
Daily Average Media
Daily Average Ref.- Fees
DAILY TOTALS
GAIN/LOSS ON PROJ
$16,316.15 $8,247.88 $0.00
2006/7 Rev 2006/7 Proj:
$562.63 $638.00
$284.41 $312.00
$0.00 $12.00
$847.04 $962.00
($3,104)
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT &FEES RENTALS SERV.
Apr-07
01-Apr $219. 89 $107.89 $0 .00
02-Apr $555. 80 $177.27 $12 .00
03-Apr $485. 05 $147.12 $0 .00
04-Apr $353. 49 $158.02 $2 .75
05-Apr $328. 68 $152.98 $3 .00
06-Apr $243. 10 $133.64 $0 .00
07-Apr $357. 91 $125.23 $0 .00
OS-Apr $0. 00 $0.00 $0 .00
09-Apr $467. 94 $168.77 $0 .40
10-Apr $468. 16 . $125.75 $0 .00
11-Apr $407. 24 $171.46 $0 .00
12-Apr $191. 93 $135.56 $16 .30
13-Apr $209. 91 $121.54 $3 .00
14-Apr $225. 75 $150.13 $3 .00
15-Apr $282. 09 $80.28 $3 .00
16-Apr $497. 30 $177.94 $4 .90
17-Apr $552. 89 $98.84 $1 .00
18-Apr $362. 59 $109.05 $0 .00
19-Apr $362. 81 $129.48 $0 .00
20-Apr $252. 85 $127.62 $6 .00
21-Apr $346. 79 $137.10 $0 .00
22-Apr $221. 65 $141.04 $7 .70
23-Apr $623. 60 $158.92 $0 .00
24-Apr $366. 31 $140.38 $1 .00
25-Apr $282. 90 $102.08 $0 .00
26-Apr $370. 99 $158.81 $7 .55
27-Apr $182. 93 $109.99 $3 .00
28-Apr $191. 15 $123.65 $7 .00
29-Apr $208. 75 $149.38 $0 .00
30-Apr $678. 70 $174.48 $0 .00
TOTALS: $9,099. 15 $3,994.40 $81 .60
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Apr-07
01-Apr $0. 00 $0.00 $0 .00
02-Apr $0. 00 $0.00 $0 .00
03-Apr $569. 94 $243.89 $0 .00
04-Apr $570. 49 $220.19 $10 .00
05-Apr $239. 24 $229.38 $23 .75
06-Apr $230. 04 $133.37 $0 .00
07-Apr $210. 84 $193.53 $0 .00
OS-Apr $0. 00 $0.00 $0 .00
09-Apr $0. 00 $0.00 $0 .00
10-Apr $376. 74 $245.12 $3 .35
11-Apr $329. 68 $231.78 $0 .00
12-Apr $391. 65 $117.72 $0 .00
13-Apr $247. 78 $157.89 $0 .00
14-Apr $208. 14 $261.36 $0 .00
15-Apr $0. 00 $0.00 $0 .00
16-Apr $0. 00 $0.00 $0 .00
17-Apr $424. 42 $335.25 $0 .00
18-Apr $359. 18 $144.93 $0 .00
19-Apr $272. 95 $188.57 $7 .25
20-Apr $302. 35 $165.66 $0 .00
21-Apr $327. 14 $302.82 $0 .00
22-Apr $226. 30 $51.26 $0 .00
23-Apr $0. 00 $0.00 $0 .00
24-Apr $651. 78 $289.47 $0 .00
25-Apr $466. 26 $141.31 $0 .00
26-Apr $243. 95 $145.71 $0 .00
27-Apr $150. 10 $190.00 $0 .00
28-Apr $418. 03 $264.27 $0 .00
29-Apr $0. 00 $0.00 $0 .00
30-Apr $0. 00 $0.00 $0 .00
TOTALS: $7,217. 00 $4,253.48 $44 .35
Schedule B
BALANCE SHEET
April
FY 2006/2007
Revenues Earned Projected Loss/Gain
Fines & Fees $158,271 $172,917 ($14,645) -8.5%
Media Rentals $77,456 $87,500 ($10,044) -11.5%
Technology Center Revenue $541 $0 $541 N/A
Print Fees $6,931 $6,667 $265 N/A
Information Services Fees $3,086 $3,333 ($247) -7.4%
Special Event Rental $2,420 $0 $2,420 N/A
Direct Loan $96,905 $60,000 $36,905 61.5%
Totals: $345,611 $330,417 $15,194 4.6%
*Balance for '
Year through April $15,194
`projections based on partial year of Victoria Gardens Library revenues
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R A N C H O C U C A M O N G A
PUBLIC L I B R A R Y
Staff Report
DATE: May 10, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF PROPOSED LIBRARY BUDGET FOR 2007/2008
RECOMMENDATION
Attached, please find copies of the proposed Library Budget for 2007/2008. After presentation,
staff recommends the Library Board approve the budget as proposed.
BACKGROUND/ANALYSIS
The budget presented is balanced and has been approved by both the Department of Finance
and the City Manager. Growth of property tax dollars allow the expansion of library hours,
programs, materials and staffing to support the additional open hours. The key points of this
budget are outlined below:
• Property tax revenues have grown from $2,753,450 in the Approved 2006/07 budget, to
$3,454,330 in 2007/08. This represents a growth of 25 percent. Overall, the anticipated
growth in library revenues is estimated at 26 percent.
• With the addition of the Victoria Gardens Library, the combined annual book and
materials budget for the library is $404,000. Growth in the materials budget is estimated
at %.
• In addition, the Archibald Library will receive the first of a two year budget fusion of
$200,000 to replace dated and worn collections and to bring the quality of the collection
up to match the new collection at the Biane library.
• The Virtual Library, the "third" library location, is receiving a continuation of the funding
which allows the public to access 19 data bases, including Live Homework help and
downloadable audio and electronic books.
• Four new staff positions are being requested. To support opening the Biane Library on
Mondays, three new staff positions have been requested for that location: A Senior
Librarian, an Office Specialist II and a Library Assistant I. Archibald Library has
requested a Library Assistant 1 to support the technology functions of both libraries.
Archibald Library budget and Victoria Gardens Library budget are equally balanced,
based on their plan of service and the following open hours:
Archibald: Monday-Thursday, 10 a.m. to 9 p.m.
Friday: closed
Saturday: 10 a.m. to 5 p.m.
Sunday: 1 p.m. to 5 p.m.
Victoria Gardens: Closed Sunday
Monday-Thursday, 10 a.m. to 9 p.m.
Friday: 10 a.m. to 6 p.m.
Saturday: 10 a.m. to 5 p.m.
FISCAL IMPACT:
Overall, this proposal will allow the library a balanced budget, with a remainder of $109,250 in
revenues unspent.
Respectfully submitted,
~~~ a _ ~~
Deborah Kaye Clar
Library Director
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ESTIMATED REVENUES
Adopted Adopted Estimated Reveuue
Budget Budget Revenue Estimate (RQ)
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Object/Description 2005/06 2006/07 2006/07 2007/08
TOTAL FOR SENIOR TRANSPORT SERVICE-CNTY: 0 500,000 200,000 200,000
LIBRARY FUN
4101
4102
4103
4105
4312
4401
4410
4411
4512
4514
4515
4570
4906
4907
4908
8001
8999
D (290)
Property Taxes-CY Secured
Property Taxes-CY Unsecured '
Property Taxes-PY Sec & Unsec
Property Taxes-Supplemental
Library Fines and Fees
Interest Earnings
Media Rentals
Special Event Rental
Library Card & Merchndse Sales
Technology Cen[er Revenue
Information Service Fees
Sale of Printed Materials
CLSA Direct Loan
Private Contributions Library
Public Library Foundation
Transfer In-General Fund
Transfer In From Fund Balance
2,178,600 2,408,490 2,844,230 2,936,470
68,200 75,270 72,980 81,010
78,010 90,110 91,790 101,890
62,660 179,580 417,990 334,960
210,000 225,000 200,000 240,000
40,000 40,000 ]03,700 105,000
100,000 110,000 95,000 120,000
0 0 2,620 3,000
1,000 1,000 5,000 5,000
8,000 30,000 0 0
1,000 4,000 2,000 2,000
5,000 8,000 8,000 10,000
60,000 80,000 100,000 100,000
130,000 200,000 100,000 130,000
70,000 63,550 98,020 98,020
71,600 0 0 0
0 21,340 21,340 200,000
3,084,070 3,536,340 ~" 4,162,670 4,467,350
TOTAL FOR LllIRARY FUND:
CALIFORNIA LITERACY CAMPAIGN (298)
4740
4909
8001
8290
8308
8999
TOTAL FOR(
Grant Income
RC Library Foundation Support
Transfer In-Genera] Fund
Transfer In-Library Fund
Transfer In-Families for Lit.
Transfer In From Fund Balance
'ALII+ORNIA LITERACY CAMPAIGN:
36,400 36,400 36,400 36,400
]0,000 20,000 20,000 14,000
2,390 0 0 0
2,120 2,120. 39,160 45,160
15,750 15,750 0 0
]5,380 12,400 0 0
82,040 86,670 95,560 95,560
FAMILIES FOR LITERACY GRANT (308)
8001 Transfer In-General Fund
8999 Transfer In From Fund Balance
TOTAL FOR FAMILIES FOR LITERACY GRANT:
PUBLIC LIBRARY BOND ACT-2000 (310)
4740 Grant Income
],490 1,490 ],490 1,490
14,260 6,930 6,930 6,930
15,750 8,420 8,420 8,420
0 0 1,175,690 0
TOTAL FOR PUBLIC LIBRARY BOND ACT-2000: 0 0 1,175,690 0
aIYE COUNTY LIBRARY GRANT (312)
4740 Grant Income
0 0 500,000 0
xt
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ESTIMATED REVENUES
Adopted Adopted Estimated Reveuue
Budget Budget Revenue ' Estimate (RQ)
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Object/Description ~ 2005/06 2006/07 2006/07 2007/08
TOTAL FOR BIANE COUNTY LIBRARY GRANT: 0 0 500,000 0
COP'S PROGRAM GRANT-STATE (354).
440] Interest Earnings
4740 Grant Income
8999 Transfer In From Fund Balance
8,300 8,300 8,300 8,300
0 136,210 255,890 193,560
155,410 155,410 155,410 ]55,410
TOTAL FOR COP'S PROGRAM GRANT-STATE: 163,710 299,920 419,600 357,270
JUSTICE ASSISTANCE GRANT(JAG) (361)
4740 Grant Income
8999 Transfer In From Fund Balance
0 0 18,540 0
0 29,290 40,040 29,290
TOTAL FOR JUSTICE ASSISTANCE GRANT(JAG): 0 29,290 58,580 29,290
LOCAL LAW ENFORCEMENT 2002 (368)
8999 Transfer in From Fund Balance 21,590 21,590 21,590 21,590
TOTAL FOR LOCAL LAW ENFORCEMENT 2002: 21,590 21,590 21,590 21,590
'S IN SCHOOLS GRANT (369)
4740 Grantlncome
TOTAL FOR COPS IN SCHOOLS GRANT:
OTS-"DRINK,DRPdE,LOSE" GRANT (370),
4740 Grantlncome
40,960 40,960 40,960 40,960
40,960 40,960 40,960 40,960
0 0 2
0
TOTAL FOR OTS-"DRINK,DRIVE,LOSE" GRANT: 0 0 21,670 0
OTS TRAFFIC SAFETY PRGM GRANT (371)
4740 Grant Income 210,840 35,710 108,000 35,710
TOTAL FOR OTS TRAFFIC SAFETY PRGM GRANT: 210,840 35,710 108,000 35,710
OTS 2005 STATE SEAT BELT GRANT (372)
4740 Grantlncome
0 0 45,970 0
TOTAL FOR OTS 2005 STATE SEAT BELT GRANT: 0 0 45,970 0
DEPT OF HOMELAND SECURITY GRNT (380)
4740 Grant Income
0 0 34,750 p
TOTAL FOR DEPT OF HOMELAND SECURITY 0 0 34,750 0
GRNT:
HOMELAND SECURITY GRANT 2005 (381)
4740 Grant Income 0 0 127,380 0
JTAL FOR HOMELAND SECURITY GRANT 2005: 0 0 127,380 0
xu
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ESTIMATED EXPENDITURES
SUMMARY BY ENTITY, FUND, DIVISION
2005/06. Fiscal Year 2006/07 Fiscal Yea r 2007/08
Fund/Description Adopted Adopted Estimated Department Manager.
Division/Descri lion ~ Bud et Bud et Actual - ~ Request Rcm
290 LIBRARY FUND
601 LIBRARY-ADMIIVISTRATTON 1,044,630 871,670 1,046,410 876,760 81 960
_ _ 604 BOOKMOBILE SERVICES 102,500 106,620 126,720 111,850 11 850
605 LIBRARY BOARD OF TRUSTEES 1,980 3,500 3,500 3,500 500
606 ARCHIBALD LIBRARY 1,386,700 1,250,510 1,631,540 1,759,910 1,75 910
607 PAUL A. BIANE LIBRARY 548,260 1,304,040 ],433,630 1,702,210 1,48 110
TOTAL FOR LIBRA RY FUND: 3,084,070 3,536,340 4,241,800 4,454,230 4,18 330
SF-179
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
F ;on: LIBRARY-ADMINISTRATION (601)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager .
Ob,ject/Description Budget Budget Actual Request Rcmd.
PERSONNEL SERVICES
5000 Regular Salaries 176,630 262,150 222,610 275,650 236 30
5010 Part Time Salaries 26,000 21,000 21,000 22,050 22 50
5030 Fringe Benefits 87,510. 129,220 129,220 131,980 113 00
TOTAL FOR PERSONNEL SERVICES: 290,140 412,370 372,830 429,680 371 80
OPERATIONS & MAINTENANCE
5100 Travel and Meetings 4,500 7,500 8,500 12,000 12 00
5102 Training 1,000 2,000 2,000 2,000 2 00
5105 Mileage 5,800 7,000 7,000 7,000 7 00
5150 Office Supplies & Equipment 3,000 3,000 1;000 2,000 2 00
-5160 Membership Dues 2,250 2,700 2,900 2,900 2 00
5200 Operations & Maintenance 7,000 9,000 ] 0,500 9,000 9 00
5220 Cellular Technology 0 0 0 900 00
5283 Depreciation-Computer Equip 0 0 4,120 4,120 4 20
5300 Contract Services 50,000 122,000 130,650 80,000 80 00
5400 Telephone Utilities 15,000 15,000 15,000 15,000 15 00
5402 Water Utilities 3,000 3,000 3,000 3,000 3 00
5403 Electric Utilities 72,000 75,000 75,000 75,000 75 00
5501 Admin./General Overhead 189,000 ]89,000 189,000 189,000 189 00
5599 ERAF Payment to State of CA 399,820 0 0 0 0
9298 Transfer Out-CA LiteracyCmpgn 2,120 24,100 39,160 45,160 45 60
. ,; FAL F OR OPERATIONS & MAINTENANCE: 754,490 459,300 487,830 447,080 447 80
CAPITAL OUTLAY
5650 Capi[al Project 0 0 185,750 0 0
TOTAL FOR CAPITAL OUTLAY: 0 0 185,750 0 0
TOTAL FOR DIVISION 601: 1,044,630 871,670 1,046,410 876,760 818,960
SF-180
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 PERSONNEL ALLOCATION
DEPARTMENT: Library
DIVISION: Library
FUND: 290
COST CENTER: 601
FY 2006/07 Fiscal Year 2007/06
dopted ept. gr. cm s. opts
OBJECT# Budget Request ut un a Budget
1100
Library Director 100% 100% 100% 100%
Senior Administrative Secretary 100% 100% 100% 100%
Library Services Manager 100% 0% 0% 0%
Assistant Library Director 0% 50% 50% 50%
Li6'r"a ^`ASSistantTl"i"3't"~'~""+~'~' ,.shya ,t"'~a'' ~°a'''~""`%
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4
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+
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7~`
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1200 PERSONNEL -OVERTIME
1300 PERSONNEL -PART TIME
Office Specialist I 100% 0% 0% 0%
Office Specialist II 100% 100% 100% 100%
SF-181
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
OPERATIONS & MAINTENANCE (51001 DETAIL
Fund: LIBRARY FUND (290)
'ion: LIBRARY-ADMINISTRATION (601)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
Oblect Obiec[ Description ~ Budget Budget Actual Request Rcmd.
5100 Travel and Meetings
American Library Assoc Conf 0 0 1,000 ],000 1 00
CLA Legislative Committee 0 2,000 2,000 2,000 2 00
California Library Conference 0 3,500 3,500 3,500 3 00
Codi Technology Conference 0 1,000 1,000 1,000 ] 00
LibraryMee[ings ],000 1,000 1,000 1,000 1 00
Public Library Conference 3,500 0 0 3,500 3 00
Total for Travel and Meetings: 4,500 7,500 8,500 12,000 12 00
5102 Training
Customer Service Training 1,000 2,000 2,000 2,000 2 00
Total for Training: 1,000 2,000 2,000 2,000 2 00
5105 Mileage
Auto Allowance 4,800 6,000 6,000 6,000 6 00
Reimbursement 1,000 1,000 1,000 1,000 I 00
Total for Mileage: 5,800 7,000 7,000 7,000 7 00
5150 Office Sti lies & E ui ment 3,000 3,000 1,000 2,000 2, 00
Total for Office Supplies & Equipment: 3,000 3,000. 1,000 2,000 2, 00
5160 Membership Dues
American Library Association 450 500 500 500 00
California Library Association 300 500 700 700 00
Codi Dynix/Horizon Association 0 200 200 200 00
Inland Library System 1,500 1,500 1,500 1,500 1, 00
Total for Membership Dues: 2,250 2,700 2,900 2,900 2, 00
5200 Operations & Maintenance
Bindery 2,OOQ 2,000 2,000 2,000 2, 00
Printing & Postage 2,000 2,000 2,000 2,000 2, 00
Special Programs Supplies 3,000 5,000 6,500 5,000 5, 00
Total for Operations & Maintenance: 7,000 9,000 10,500 9,000 9, 00
5220 Cellular Technology
Cel] Phone Service 0 0 0 900 00
Total for Cellular Technology: 0 0 0 900 00
5283 Dc reciation-Com uter E ui 0 0 4,120 4,120 4, 0
Total for Depreciation-Computer Equip: 0 0 4;120 4.120 4, 0
5300 Contract Services
Brochure/Newsletter Design Ser 0 ~ 0 ~ 22,650 0 ~ 0
Collection Agency 10,000 15,000 15,000. 20,000 20, 0
Dynix System Maintenance 25,000 35,000 35,000 35,000 35, 0
SF-182
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/US BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290)
ion: LIBRARY-ADMINISTRATION (601)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
_~ n_____. n_...a
TOTe
vv cu vv cu aicnu uvu uuu c~ --y~~~•
Homework Help Database {1} 0 20,000 6,000 0 0
Office Equip/Machine Maint 15,000 15,000 15,000 15,000 15 00
Printing of Library Brochure 0 20,000 20,000 10,000 10 00
School Databases 0 17,000 17,000 0 0
1 Su ort b $23,000 rant fundin
Total for Contract Servicesa 50,000 122,000 130,650 80,000 80 00
5400 Tele hone Utilities 15,000 15,000 15,000 15,000 I5, 00
Total for Telephone Utilities: 15,000 15,000 15,000 ,15,000 15, 00
5402 Water Utilities 3,000 3,000 3,000 3,000 3, 00
Total for Water Utilities: 3,000 3,000 3,000 3,000 3, 00
5403 Electric Utilities 72,000 75,000 75,000 75,000 75, 00
Total for Electric Utilities: 72,000 75,000 75,000 75,000 75, 00
5501 Admin./General Overhead
.Facility Maintenance Services 189,000 189,000 189,000 189,000. 189, 00
Total for Admin./General Overhead: 189,000 189,000 189,000 189,000 189, 00
5599 ERAF Payment to Stale of CA 399,820 0 0 0 0
Total for ERAF Payment to State of CA: 399,820 -0 0 0 0
9298 Transfer Out-CALiterac Cm n 2,120 24,100 39,160 45,160 45, 60
Total for Transfer Out-CA Literacy Cmpgn: 2,120 24,100 39,160 45,160 45, 0
fI, FOR OPERATIONS & MAINTENANCE: 754,490 459,300 487,830 447,080 447, 0
SF-183
CITY OF RANCIIO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
CAPITAL PROJECTS DETAIL
Funding Source: LIBRARY FUND (290)
Object: 5650 2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Project/ ~ Adopted ~ Adopted Estimated Department Manager
Program Description ~ ~ Budget BudEet Actual Request Rcmd.
1388 Cultural Center-Library Const 0 0 ] 85,750 0 0
TOTAL FOR LIBRARY FUND: 0 0 185,750 0 0
SF-184
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
T ton: BOOKMOBILE SERVICES (604)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department - Manager
Obj ec[/Description ~ ~ -Budget Budge[ - Actual Request Rcmd.
5000 Regular Salaries 53,620. 56,050 56,050 57,450 57,450
5010 Part Time Salaries 16,000. 16,000 16,000 20,000 20,000
5030 Fringe Benefits 26,860 28,050 28,050 28,300 28,300
TOTAL FOR PERSONNEL SERVICES: 96,480 100,100 100,100 105,750 105,750
OPERATIONS & MAINTENANCE
5105 Mileage 100 100 100 100 100
5150 Office Supplies & Equipment 500 500 500 500 -500
5200 Operations & Maintenance 2,000 2,000 2,100 4,000 4,000
5220 Cellular Technology 0 0 0 1,500 1,500
5283 Depreciation-Computer Equip 2,420 2,420 2,420 0 0
5300 Contract Services 0 0 20,000 0 0
5400 Telephone Utilities 1,000 1,500 1,500 0 0
TOTAL FOR OPERATIONS & MAINTENANCE: 6,020 6,520 26,620 6,100 6,100
TOTAL FOR DIVISION 604: 102,500 106,620 126,720 111,850 111,850
SF-185
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 PERSONNEL ALLOCATION
DEPARTMENT: Library FUND: 290
DIVISION: Bookmobile Services COST CENTER: 604
FY 2006/07 Fiscal Year 2007/08
opte ept. gr. cm s. opte
OBJECT # Budget Request Aut un a Budget
5000
Librarian I 100% 100% 100% 100%
5010 PERSONNEL -PART TIME
I
I
I
i
i Library Clerks, Pages 75% 100% 100% 100%
SF-186
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290)
'ion: BOOKMOBILE SERVICES (604)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
-Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd
5105 Mileage
Reimbursement 100 100 100 ]00 100
Totaltor Mileage: 100 .100 100 100 .'~~_100 ~~
5150 Office Supplies & Equipment 500 500 500 500 500
Total for Office Supplies & Equipment:'
5200 Operations & Maintenance 500 500 500 ~ 500 500
Materials 2,000 2,000 2,100 4,000 4;000
Total for Operations & Maintenance:
5220 Cellular Technology 2,000 2,000. 2, ] 00 4,000 4,000
Cell Phone Service 0 0 0 1,500 1,500
Total for Cellular Technology:
5283 Depreciation-Computer Equip 0
2,420 0
2 420 0
2,420 1,500
0 1,500
0
Total for Depreciation-Computer Equip:
5300 Contract Services 2,420 2,420 2,420 0 0
Replacement of Bookmobile Wrap 0 0 20,000 0 0
Total for Contract Ser~~ces:
5400 Telephone Utilities 0' 0 20,000 0 0
Cellular Technology ],000 1,500 1,500 0 0
Total for Telephone Utilities: 1,000 1,500 1,500 0 ~ 0
TOTAL FOR OPERATIONS & MAINTENANCE: 6,020 6,520 26;620 6,100 6,100
SF-187
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
T 'on: LIBRARY BOARD OF TRUSTEES (605)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
_ ~ Adopted Adopted Estimated .Department Manager
Object/Description Budget Budget ~ -Actual Request Rcmd.
OPERATIONS & MAINTENANCE
5100 Travel and Meetings 1,630 3,000 3,000 3,000 3,000
5160 Membership Dues 350 500 500 500 500
TOTAL FOR OPERATIONS & MAINTENANCE: 1,980 3,500 3,500 3,500 3,500
TOTAL FOR DIVISION 605: 1,980 3,500 3,500 3,500 3,500
SF-188
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290)
' ion: LIBRARY BOARD OF TRUSTEES (605)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
__ Object Object Description Budget Budget Actual Request Rcrud.
5100 Travel and Meetings
California Trustees Conference 130 1,500 1,500 1,500 1,500
Legis]ativeDay ~ ~ ~.:_ _. _.. _500 500 500 500 500
State Library Conference 1,000 1,000 1,000 1,000 ],000
Total for Travel and Meetings: 1,630 3,000 3,000 3,000 3,000
5160 Membership Dues
American Library Association
CALTAC 220
130 150
350 '150
350 150
350 150
350
Total for Membership Dues:. 350 500 500 500 500
TOTAL FOR OPERATIONS & MAINTENANCE: 1,980 3,500 3,500 3,500 3,500
SF-189
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
';on: ARCHIBALD LIBRARY (606)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
Object/Description Budget Budge[ Actual Request Rcmd.
5000 Regular Salaries
SO10 Part Time Salaries
5030 Fringe Benefits
TOTAL FOR PERSONNEL SERVICES:
OPERATIONS & MAINTENANCE
5100 Travel and Meetings
S10S Mileage
S I SO Office Supplies & Equipment
5152 ComputerSofrivare
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
TOTAL FOR OPERATIONS & MAINTENANCE:
CAPITAL OUTLAY
5603 CapitalOutlay-Equipment
S60S Capital Outlay-Computer Equip
5606 Capital Outlay-Fum/Fixtures
TOTAL FOR CAPITAL OUTLAY
540,030 462,400 501,940 526,950 526,950
365,900 344,500 344,500 422,480 422,480
278,110. 239,260 .278,110 .275,130 275,130
1, ] SS,040 1,046,160 1,124,880 1,224,560 1,224,560
3,500 3,500 3,500 4,500 4,500
200 200 200 200 200
10,000 10,000 8,800 10,000 10,000
0' 0 6,000 1,000 1,000
680 680 680 680 650
' 129,310 127,000 314,680 437,000 437,000
58,000 63,000. 84,250 82,000 82,000
201,660 204,350 418,080 538,380 535,350
74,070
5,800
88,910
TOTAL FOR DIVISION 606: 1,386,700 1,280,810 1,631,540 1,759,910 1,759,910
SF-190
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 PERSONNEL ALLOCATION
' DEPARTMENT: Library FUND: 290
DIVISION: Archibald COST CENTER: 606
FY 2006107 Fiscal Year 2007/08
dopte ept. gr. cm s. A opte
OBJECT # Budget Request Aut un a Budget
5000 NN L -
LibraryAssistant I 100% 100% 100% 100%
Librarian I 200% 200% 200% 200%
Library Page II ~ 100% 100% 100% 100%
Library Assistant II 100% 100% 100% 100%
Library Page I 100% 100% 100% 100%
Librarian II 100% 100% 100% 100%
Library Clerk 100% 100% 100% 100%
Principal Librarian 100% 100% 100% 100%
Librarian I 100% 100% 100% 100%
Assistant Library Director 0% 50% 50% 50%
5010 PERSONNEL -PART TIME
Library Clerks, Pages 1325% 1475% 1475% 1475%
SF-191
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAH.
Fund: LIBRARY FUND (290)
' ion: ARCHIBALD LIBRARY (606)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted ~ Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5100 Travel and Meetings
American Library Assoc. Conf ~ 0 - ~0 ` ~; 0 1,000 ~ I,000
Library Meetings ],000 1,000 1,000 1,000 1,000
Public Library Conference 2,500 2,500 2,500 2,500 2,500
Total for Travel and Meetings: 3,500 3,500 3,500 4,500 4,500
5105 Mileage
Reimbursement 200 200 200 200 200
Total for Mileage: 200 200 200 200. 200
5150 Office Supplies & Equipment
Office Supplies & Equipment 10,000 10,000 8,800 ]0,000 10,000
Total for Office Supplies & Equipment:
5152 Computer Software 10,000 10,000 8,800 10,000 10,000
Miscellaneous Sofware
Standard PC Software Q S) 0
0 0
0 0
6,000 1,000
0 1,000
0
Total for Computer Software: 0 0 6,000 1,000 1,000
5160 Membership Dues
American Library Association 450 450 450 450 450
California Library Association 200 200 200 200 200
Total for Membership Dues: 650. 650 650 650 650
5200 Operations & Maintenance
Adult Books/Materials 0 0 0 75,000 75,000
Books/Materials {1} 102,310 ]00,000 100,000 0 0
Children's Books/Materials 0 0 0 75,000 75,000
Collection Rplment Dated Mater {2} 0 0 0 200,000 200,000
Magazines/Publications 12,00.. 12,000 12,000 12,000 12,000
Media 0 0 0 25,000 25,000
RFID Security Gate 0 0 73,790 0 0
RFID Tags 0 0 113,890 10,000 10,000
Special Program Supplies 15,000 15,000 - 15,000 15,000 15,000
Teen Books/Materials 0 0 0 25,000 25;000
{ 1 } Effective FY 2007/08, budget is separated
into subcategories of materials: Adult,
Children's, Teens, and Media. •
{2 } Yeaz I of 3-year plan to refurbish arid
replace collections (fund balance used)
Total for Operations & Maintenance:' 129,310 127,000 314,680 437,000 437,000
5300 Contract Services
Bk Process & Tech Serv 22,000 20,000 20,000 40,000 40,000
Children's Programming Fund 3,000 10,000 10,000 10,000 10,000
Guard Services 0 0 7,180 0 0
SF-192
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL .
Fund: LIBRARY FUND (290)
ion: ARCHIBALD LIBRARY (606)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
_ _ -Object Object Description Budget Budget Actual Request Rcmd. '
Photocopier Lease 0 0 12,950 0 0
RFID Equipment Maintenance 0 0 1,120 10,000 10,000
Security Gate Maintenance ~ 4,000 4,000 4,000 0 0
Security Monitor Contract 22,000 22,000 22,000 22,000 22,000
Self Check Maintenance 7,000 7,000 7,000 0 0
Total for Contract Services:' 58,000 63,000 84,250 82,000 ~ 82,000
TOTAL FOR OPERATIONS & MAINTENANCE: 201,660 204,350 418,080 535,350 535,350
SF-193
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
CAPITAL OUTLAY (5600) DETAIL
Fund: LIBRARY FUND (290)
T ion: ARCHIBALD LIBRARY (606)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5603 CapitalOutlay-Equipment
RFID -Self Check Temunal 0 0 74,070 0 0
Total for Capital Outlay-Equipment: 0 0 74,070 0 0
5605 Capital Outlay-Computer Equip
IBM Sure POS Units 0 0 5,800 0 0
Total for Capital Outlay-Computer Equip: 0 0 5,800 0 0
5606 Capital Outlay-Furn/Fixtures
Children's Room Furniture 0 0 9,040 0 0
Total for Capital Outlay-Furn/Fixtures: 0 0 9,040 0 0
TOTAL FOR CAPITAL OUTLAY: 0 0 88,910 0 0
SF-194
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ANNUAL BUDGET SUMMARY
Fund: LIBRARY FUND (290)
T Son: PAULA. BIANE LIBRARY (607)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
Object/Description ~ Budge[ Budget Actual Request ~ Rcmd.
5000 Regulaz Salaries
5010 Pari Time Salaries
5030 Fringe Benefits
TOTAL FOR PERSONNEL SERVICES:
OPERATIONS & MAINTENANCE
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5152 Computer Software
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
TOTAL FOR OPERATIONS & MAINTENANCE:
CAPITAL OUTLAY
5603 CapitalOutlay-Equipment
TOTAL FOR CAPITAL OUTLAY:
TOTAL FOR DIVISION 607:
TOTAL FOR LIBRARY FUND:
259,520 493,880 463,880 624,910 48 ,350
133,470 348,970 348,970 423,700 42 ,700
132,070 254,840 121,500 321,250 25 ,710
525,060 ],097,690 934,350 1,369,860 ,1,16 ,760
500 3,500 3,500 4,500 ,500
200 200 200 200 200
3,000 10,000 10,000 10,000 1 ,000
0 0 2,000 0 0
0 650 650 650 650
5,500 130,000 405,960 247,000 24 ,000
14,000 62,000 50,200 70,000 7 ,000
23,200 206,350 472,510 332,350 32 ,350
0 0 26,770 0 0
0 0 26,770 0 0
548,260 1,304,040 1,433,630 1,702,210 1,48 ,110
3,084,070 3,536,340 4,241,800 4,454,230 4,18 ,330
SF-195
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 PERSONNEL ALLOCATION
DEPARTMENT: Library FUND: 290
DIVISION: Victoria Gardens COST CENTER: 607
FY 2006/07 Fiscal Year 2007/08
opte ept. gr. cm s. opte
OBJECT # Budget Request ut un a Budget
5000 L
Library Assistant I ~ 100% 100% 100% 100%
Librarian II 100% 100% 100% 100%
Librarian I ~ 200% 200% 200% 200%
Library Clerk 100% 100% 100% 100%
Library Assistant II 100% 100% 100% 100%
Library Services Manager 100% , 100% 100% 100%
Library Assistant II 100% 100% 100% 100%
Librarian I 100% 100% 100% 100%
Library Page I 100% 0% 0% 0%
Library Assistant I 100% 100% 100% 100%
r :'~ * ^"^
Seriio"`yi Litirranan:. „'"~'"` + ~" f~'"'~
3y' tiF~'+4t`YV2n'J ~$~ ~ fvT~~t~)~~'k~er ..~t~ .*,~!~~ su4t~•+x°k.
t 1 ^-~KF +L' W D ~' 1
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Libra
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is
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.~._ZUP x....a:• t~t,..1.:G tc ~+~4.1"te"m~.t..,?L^~.w~c~M
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5010
PERSONNEL -PART TIME
Library Clerks, Pages 1325% 1475% 1475% 1475%
SF-196
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: LIBRARY FUND (290) ,
I'" '-ion: PAUL A. BIANE LIBRARY (607)
' 2005/06 Fiscal Year 2006/07 .Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual Request Rcmd.
5100 Travel and Meetings
ALA Conference 0 0 0 1,000 000
Library Meetings 500 3,500 3,500 1,500 500
Public Lib Assoc Conference 0 0 0 2,000 000
Total for Travel and Meetings: 500 3,500 3,500. 4,500 500
5105 Mileage
Reimbursement 200 200 200 200 200
Total for Mileage: 200 200 200 200 200
5150 Office Supplies & Equipment
Office Supplies & Equipment 3,000 10,000 10,000 10,000 1 000
Total for Office Supplies & Equipment: 3,000 10,000 10,000 10,000 1 000
5152 Computer Software
Standard PC Sofrware (6) 0 0 2,000 0 0
Total for Computer Software: 0 0 2,000 0 0
5160 -Membership Dues
American Library Association 0 450 450 450 50
California Library Association 0 200 200 200 00
To[alfor Membership Dues: 0 650 650 650 650
5200 Operations & Maintenance
Adult Books/Materials 0 0 0 75,000 75 00
Books/Materials {1} 3,000 100,000 304,890 0 0
Children's Books/Materials 0 0 0 75,000 75 00
Magazines/Publications 0 ~ 15,000 15,000 15,000 15 00
Media 0 0 0 25,000 25 00
.Mobile Display Units 0, 0 0 7,000 0
Mobile Display Units (2) 0 0 7,000 0 0
RFID Supplies 0 0 0 10,000 10 00
RFID Tags 0 0 64,070 0 0
Special Program Supplies 2,500 15,000 15,000 15,000 , 15 00
Teens 0 0 0 25,000 25 00
{ 1 } Effective FY 2007/08, budget is separated
into subcategores of materials: Adult,
Children's Teens and Media.
Total for Operations & Maintenance: 5,500 130,000 405.960 247,000 240 00
5300 Contract Services
Bk Process & Tech Serv 2,000 20,000 20,000 40,000 40 00
Children's Programming Fund 3,000 10,000 10,000 10,000 ]0 00
Computer Services 3,000 0 0 0 0
Office Equip/Machine Maint 1,000 10,000 10,000 10,000 10 00
SF-197
CITY OF RANCAO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
OPERATIONS & MAINTENANCE (51001 DETAIL
Fund: LIBRARY FUND (290)
P' `cion: PAUL A. BIANE LIBRARY (607)
Photocopier Lease
RFID Equip. Maintenance
Security Monitor Contract { 1 }
{ I } Effective FY 2006/07 moved from Division
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated ~ Department Manager
Bud et Bud e[ Actual Request ~ Rcmd.
0 0 10,200 0 0
0 0 0 10,000 10 00
5,000 22,000 0 0 0
Total for Contract Services: , 14,000
TOTAL FOR OPERATIONS & MAINTENANCE: 23,200
206,350 ' 472,510 332,350
62,000 50,200 70,000
SF-198
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
CAPITAL OUTLAY (56001 DETAIL
Fund: LIBRARY FUND (290)
r' `cion: PAUL A. BIANE LIBRARY (607)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08
Adopted Adopted Estimated Department Manager
__Object Object Description Budget Budge[ Actual Request Rcmd.
5603 CapitalOutlay-Equipment
RFID -Self Check Terminal
0 0 26,770
Total for Capital
0 0 26,770
TOTAL FOR CAPITAL OUTLAY: 0 0 26,770
SF-199
0 0
0 0
0 0
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
ANNUAL BUDGET SUMMARY
Fund: CALIFORNIA LITERACY CAMPAIGN (298)
P' ' ion: LIBRARY-ADMINISTRATION (601)
2005/06 Fiscal Year 2006/07 Fiscal Year 2007/08 .
Adopted Adopted Estimated _ Department Manager
Ob.ject/Description ~ ~ Budget Budget Actual Request ~ Rcmd.
PERSONNEL SERVICES
5000 Regular Salaries
"'~ ~ 5010 Part Time Salaries
5030 Fringe Benefits
TOTAL FOR PERSONNEL SERVICES:
OPERATIONS & MAINTENANCE
5100 Travel and Meetings
5105 Mileage
5]50 Office Supplies & Equipment
5152 Computer Software
5160 Membership Dues
5200 Operations & Maintenance
5215 O & M/Compu[er Equipment
5300 Contract Services
TOTAL FOR OPERATIONS & MAINTENANCE:
40,690 44,700 44,700 47,280 47,280
18, 000 15,540 18, 540 19,000 19, 000
20,300 22,270 22,270 24,310 24,310
78,990 85,510 85,510 90,590 90,590
500 500 1,000 1,000 1,000
200 200 200 200 200
0 500 3,000 500 500
0 0 1,000 0 0
220 220 270 270 270
200' 200 500 .500 500
0 0 3,000 0 0
] 930 1,930 1,080 ],930 1 930
3,050 3,550 10,050 4,400 4,400
TOTAL FOR DIVISION' 601: 82,040 89,060 95,560 94,990 94,990
TOTAL FOR CALIFORNIA LITERACY 82,040 89,060 95,560 94,990 94,990
CAMPAIGN:
SF-200
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 PERSONNEL ALLOCATION
DEPARTMENT: Library FUND: 298
DIVISION: California Literacy Campaign Grant COST CENTER: 601
FY 2006/07 Fiscal Year 2007/08
opte ept. gr. cm s. A opte
OBJECT # Budget Request ut unde Budget
1100
Library Assistant II 100% 100% 100% 100%
1300 PERSONNEL - PART TIME
Library Clerk 25% 0% 0% 0%
Library Assistant -. 50% 50% 50% 50%
SF-201
CITY OF RANCHO CUCAMONGA
FISCAL YEAR 2007/08 BUDGET
OPERATIONS & MAINTENANCE (5100) DETAIL
Fund: CALIFORNIA LITERACY CAMPAIGN (298)
r 'pion: LIBRARY-ADMINISTRATION (601)
2005106 Fiscal Year 2006/07 Fiscal Year 2007/08
- Adopted Adopted Estimated Department Manager
Object Object Description Budget Budget Actual ~ Request Rcmd.
5100 Travel and Meetings
ILS Literacy Conference
SCLLN Conference 0.
500 0
S00 400
600 400
600 400
600
Total for Travel and Meetings: S00 S00 1,000 1,000 1,000
5105 Mileage . '
Reimbursement 200 200 200 200 200
Total for Mileage: 200 .200 200 200 200
5150 Office Supplies & Equipment
General Office Supplies 0 S00 500 S00 S00
Office Photocopier 0 0 2,500 0 0
Total for Office Supplies & Equipment: 0 S00 3,000 S00 S00
5152 Computer Software
Reading & Writing Software (2) 0 0 1,000 0 0
Total for Computer Software: 0 0 1,000 0 0
5160 Membership Dues
California Literacy 80 80 130 130 130
SCLLN 140 .140 140 140 140
Total for Membership Dues: 220 220 270 270 270
5200 Operations & Maintenance
Instructional Resources 200 200 S00 S00 S00
Total for Operations & Maintenance: 200 200 S00 S00 S00
5215 O & M/Computer Equipment
Standazd PC w/20" Monitor (2) {1} 0 0 3,000 0 0
{ 1 } Funded by donations ~ ~ -
Total for O& M/Computer Equipment: 0 0 3,000 0 0
5300 Contract Services
LitPro Annual Service Agmt 430 430 430 430 430
Tutor Training 1,500 1,500 6S0 1,500 1,500
Total for Contract Services: 1,930 1,930 1,080 1,930 1,930
TOTAL FOR OPERATIONS & MAINTENANCE: 3,OS0 3,SS0 10,050 4,400 4,400
SF-202
Staff Report
DATE: May 10, 2007
TO: President and Members of the Board of Library Trustees
FROM: Deborah Kaye Clark, Library Director
SUBJECT: APPROVAL OF FEE TO PURCHASE NEW LIBRARY CARD
RECOMMENDATION
That the Board approve the creation of a new fee to allow card holders to exchange
their current library card for the new "marketing" library card fora $1 processing fee.
BACKGROUND/ANALYSIS
For the first time in 14 years, the library has changed the design of it's library card.
Using the slogan "3 Amazing Libraries", the card was designed by staff member Carol
Durkel and features the addresses of both the Archibald and Biane Library as well as
focusing on the web address of the "Virtual Library".
Part of the process of marketing the services offered through the Virtual Library, the
new library card markets all three libraries through an outstanding graphic design.
In determining the fee to assess to replace or upgrade to the new card, staff established
the base cost of issuing a replacement card. The cost to purchase the card is
approximately $.14 each. The cost to process a new card was estimated at 5 minutes
time for a library clerk per card. With an average hourly salary of $13 per hour plus a
benefit package of 9%, cost per card is approximately $1.25. Staff therefore
recommends assessing the public a $1 fee to obtain a new card. This will not only keep
the cost low to encourage full participation from the public, but will also assist staff in
speed and recording time by eliminating extensive use of change in each transaction.
Approval of this fee will create the following structure for obtaining a library card:
New card issued to first time borrowers Free - no change in fee
New card issued in exchange for turning in "old" card $1 -new fee
New card issued to replace lost card $2 - no change.in fee
Continue using "old" card No fee and no change in
borrowing status
FISCAL IMPACT
Sale of new library cards is expected to have a modest positive impact.on revenues.
Staff anticipates approximately 1,000 of the cards to be sold this fiscal year, bringing in
an addition $1,000 in revenues for the 2006/07 budget.
ectfully submitted, ~ /
Deborah Kay Clark
Library Directo
-2-
CITY OF RANCHO CUCAMONGA
Fiscal year: 2007 GL Budget to Actual with Encumbrances
Report Date:Mar 2007
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Revenue Accounts
Key: 1290000 -Library Fund.
4101 Property Taxes-CY Secured
4102 Property Taxes-CY Unsecured
4103 Property Taxes-PY Sec & Unsec
4105 Property Taxes-Supplemental
4312 Library Fines and Fees
4401 Interest Earnings
4402 Unrealized Gain
4410 Media Rentals
4411 Special Event Rental
4512 Library Card & Merchndse Sales
4S 14 Technology Center Revenue
4S1S Information Service Fees
4570 Sale of Printed Materials
4740 Grant Income
4901 Other Revenue
4906 CLSA Direct Loan
4907 Private Contributions Library
4908 Public Library Foundation
Total jor Org Key 1190000:
Key: 1294000 -Adult Education Act Grant
4402 Unrealized Gain
Totu! jor Org Key /299000
2,408,490 .00 27,134 .50 947,78]. 19 0.00 1,460,708. 81 60.64
75,270 .00 229 .99 72,369. 41 0.00 2,900. 59 3 .SS
90,110 .00 2,631 .49 42,095. 90 0.00 48,014. 10 53 .28
179,580 .00 84,SOS .84 315,O60. S1 0.00 -135,480. 51 -75 .44
225,000 .00 6,296 .77 137,380. 52 0.00 87,619. 48 38 .94
40,000 .00 0 .00 44,687. 02 0.00 -4,687. 02 -11 .71
0 .00 0 .00 81,137. 03 0.00 -81,137. 03 0 .00
110,000 .00 3,292 .49 67,274. 54 0.00 42,725. 46 38 .84
0 .00 0 .00 2,620. 00 0.00 -2,620. 00 0. 00
1,000 .00 0 .00 8. 56 0.00 991. 44 99 .14
30,000 .00 0 .00 540. 75 0.00 29,4S9. 2S 98 .19
4,000 .00 248 .40 2,498. 21 0.00 1,501. 79 37 .54
8,000 .00 242 .35 5,702. 91 0.00 2,297. 09 28 .71
0 .00 0 .00 23,169. 00 0.00 -23,169. 00 0. 00
0 .00 0 .00 1. 99 0.00 -1. 99 0. 00
80,000 .00 0 .00 79,816. 06 0.00 183. 94 0. 22
200,000 .00 0 .00 70,000. 00 0.00 130,000. 00 65. 00
63,SS0 .00 0 .00 98,418. 00 0.00 -34,868. 00 -54. 86
3,515,000 .00 124,881 .83 I,99Q561. 60 0.00 1,524,438. 40 43. 36
0.00 0.00 37.78 0.00 -37.78 0.00
0.00 0.00 37.78 0.00 -37.78 0.00
Key: 1298000 -Calif Literacy Campaign Grant
4740 Grant Income
4909 RC Library Foundation Support
8001 Transferln-GeneralFund
8290 Transfer In-Library Fund
8308 Transfer In-Families for Li[.
Totn1 jor Org Key 1298000:
36,400.00 0.00 30,006.00 0.00 6,394.00 17.56
20,000.00 0.00 0.00 0.00 20,000.00 100.00
2,390.00 0.00 0.00 0.00 2,390.00 100.00
2,120.00 0.00 0.00 0.00 2,120.00 100.00
1S,7S0.00 0.00 0.00 0.00 15,750.00 100.00
76,660.00 0.00 30,006.00 0.00 46,654.00 60.85
TotnljorRevenueAccotmts: 3,591,660.00 124,881.83 2,020,605.38 0.00 1,S71,OS4.62 43.74
User: VGARCIA -Vivian Garcia Page: 1 Curren[ Dale: 04/02/2007
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 17:26:14
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budeet to Actual with Encumbrances
Report Date:Mar 2007
Remaining
Object Description Budt?et MTD Actual YTD Actual Encumbrance Balance
Expense Accounts
Key : 1290601 -Library Fund
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5102 Training
5105 Mileage
5150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
5400 Telephone Utilities
5402 Water Utilities
5403 Electric Utilities
5501 Admin./General Overhead
5650 Capital Project
9298 Transfer Out-CA Literacy Cmpgn
Totnl jor Org Key 129060/
Key: 1290604 -Bookmobile Services
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5105 Mileage
5150 Office Supplies & Equipment
5200 Operations & Maintenance
5283 Depreciation-Computer Equip
5400 Telephone Utilities
Totnljor Org Key !290604:
Key: 1290605 -Library Board of Trustees
5100 Travel and Meetings
5160 Membership Dues
Tom! jor Org Key 1290605:
Key: 1290606 -Archibald Library
5000 Regular Salaries
5005 Overtime Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings.
5105 Mileage
5150 Office Supplies & Equipment
5152 Computer Software
SI60 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
5603 CapitalOutlay-Equipment
5605 Capital Outlay-Computer Equip
5606 Capital Outlay-Futn/Fixtures
Totnl jor Org Key 1290606.
Key: 1290607 -Paul A. Biane Library
262,150.00 17,399.49 159,963.82 0.00 102,186.18 38.98
21,000.00 1,939.33 15,744.98 0.00 5,255.02 25.02
129,220.00 0.00 129,220.00 0.00 0.00 0.00
7,500.00 0.00 3,392.49 0.00 4,107.51 54.76
2,000.00 0.00 0.00 0.00 2,000.00 100.00
7,000.00 461.54 4,605.81 0.00 2,394.19 34.20
3,000.00 69.82 202.01 0.00 2,797.99 93.26
2,700.00 0.00 1,215.00 0.00 1,485.00 55.00
10,442.74 101.86 2,062.57 50.98 8,329.19 79.76
144,649.78 1,017.14 56,932.08 8,478.24 79,239.46 54.78
15,000.00 1,129.43 9,083.09 0.00 5,916.91 39.44
3,000.00 327.60 1,780.37 0.00 1,219.63 40.65
75,000.00 4,101.37 42,901.47 0.00 32,098.53 42.79
189,000.00 0.00 189,000.00 0.00 0.00 0.00
185,745.21 0.00 172,757.20 9,289.00 3,699.01 1.99
24,100.00 0.00 0.00 0.00 24,100.00 100.00
1,081,507.73 26,547.58 788,860.89 17,818.22 274,828.62 .25.41
56,050.00 4,290.46 39,431.11 0.00 16,618.89 29.65
16,000.00 898.70 9,120.02 0.00 6,879.98 43.00
28,050.00 0.00 28,050.00 0.00 0.00 0.00
100.00 0.00 0.00 0.00 100.00 100.00.
400.00 0.00 0.00 0.00 400.00 100.00
2,100.00 0.00 2,064.28 0.00 35.72 1.70
2,420.00 0.00 2,420.00 0.00 0.00 0.00
1,500.00 0.00 129.75 0.00 1,370.25 91.35
106,620.00 5,189.16 81,215.16 0.00 25,404.84 23.82
3,000.00 0.00 0.00 0.00 3,000.00 100.00
500.00 0.00 0.00 0.00 500.00 100.00
3,500.00 0.00 0.00 0.00 3,500.00 100.00
462,400.00 38,069.13 .338,610.87 0.00 123,789.13 26.77
0.00 0.00 8.19 0.00 -S.19 0.00
344,500.00 22,958.20 204,625.76 0.00 139,874.24 40.60
239,260.00 0.00 239,260.00 0.00 0.00 0.00
3,500.00 161.88 808.34 0.00 2,691.66 76.90
200.00 41.78 100.52 0.00 99.48 49.74
8,800.00 0.00 5,555.13 0.00 3,244.87 36.87
5,824.38 0.00 3,336.42 174.38 2,313.58 39.72
650.00 0.00 280.00 0.00 370.00 56.92
239,254.97 20,118.20 189,146.85 18,215.85 31,892.27 13.32
84,806.33 14,055.97 31,174.67 26,034.64 27,597.02 32.54
73,067.65 0.00 66,425.68 6,641.97 0.00 0.00
17,793.55 0.00 5,523.55 270.00 12,000.00 67.44,
9,038.88 0.00 9,103.88 0.00 -65.00 -0.71
1,489,095.76 95,405.16 1,093,959.86 51,336.84 343,799.06 23.08
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 04/02/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 17:26:14
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Mar 2007
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
5000 Regular Salaries 493,880.00 34,772.29 301,678.06 0.00 192,201.94 38.91
5010 Part Time Salaries 348,970.00 18,306.03 154,389.1 I 0.00 194,580.89 55.75
5030 Fringe Benefits 254,840.00 0.00 254,840.00 0.00 0.00 0.00
5100 Travel and Meetings 3,500.00 0.00 2,181.22 0.00 1,318.78 37.67
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
5150 Office Supplies & Equipment 10,000.00 0.00 682.08 0.00 9,317.92 93.17
5152 Computer Software 1,000.00 0.00 873.50 0.00 126.50 12.65
5160 Membership Dues 650.00 0.00. 210.00 0.00 440.00 67.69
5200 Operations & Maintenance 407,676.30 2,388.92 53,584.22 84,824.25 269,267.83 66.04
5300 Contract Services 73,320.06 125.31 3,971.77 19,019.85 50,328.44 68.64
5603 CapitalOutlay-Equipment 26,767.28 0.00 0.00 26,767.28 0.00 0.00
Total for Org Key 1290607: 1,620,803.64 55,592.55 772,409.96 130,611.38 717,782.30 44.28
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
Total for Org Key 1298601
44,700 .00 3,410 .77 30,092 .01 0.00 14,607. 99 32. 68
18,540 .00 1,708 .71 14,734 .41 0.00 3,805. 59 20. 52
22,270 .00 0 .00 22,270 .00 0.00 0. 00 0. 00
1,000 .00 0 .00 829 .43 0.00 170. 57 17. 05
200 .00 0 .00 126 .38 0.00 73. 62 36. 81
500 .00 56 .43 311 .76 0.00 188. 24 37. 64
270 .00 150 .00 150 .00 0.00 120. 00 44. 44
500 .00 0 .00 513 .08 0.00 -13. 08 -2. 61
1,080 .00 0 .00 344 .00 0.00 736. 00 68. 14
89,060 .00 5,325 .91 69,371 .07 0.00 19,688. 93 22. 10
Total jor Expense Accounts: 4,390,587.13 188,060.36 2,805,816.94 199,766.44 1,385,003.75 31.54
User: VGARCIA -Vivian Garcia Page: 3 Curren[ Date: 04/02/2007
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 17:26:14
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Mar 2007
Remaining
Objec[ Description Budget MTD Actual YTD Actual Encumbrance Balance
Reporr Sumnmry
Revenue Total: 3,591,660.00 124,881.83 2,020,605.38 0.00 1,571,054.62 43.74
Expense Total: 4,390,587.13 188,060.36 2,805,816.94 199,766.44 1,385,003.75 31.54
Total Net for Report: -798,927.13 -63,178.53 -785,211.56 -199,766.44 186,050.87
User: VGARCIA -Vivian Garcia Page: 4 Current Date: 04/02/2007
Repor[: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 17:26:14
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budg
Report Date:Mar 2007
Object Description et to Actual with Encumbrances
Bud¢et MTD Actual YTD Actual Encumbrance
alance
Remaining
Revenue Accounts
Key: 2630000 -Library
4401 Interest Earnings 0.00 0.00 35,344.50 0.00 -35,344.50 0.00
4402 Unrealized Gain 0.00 0.00 54,955.01 0.00 -54,955.01 0.00
Total for Org Key 2630000: 0.00 0.00 90,299.51 0.00 -90,299.51 0.00
Key: 2632000 -Loan Program
4401 Interest Earnings 0.00 2,144.45 19,489.46 0.00 -19,489.46 0.00
4402 Unrealized Gain 0.00 0.00 15,329.90 0.00 -15,329.90 0.00
Total for Org Key 2632000.' 0.00 2,144.45 34,819.36 0.00 -34,819.36 0.00
Key: 2634000-Non-Tax Loan
4402 Unrealized Gain 0.00 0.00 3,648.62 0.00 -3,648.62 0.00
Total for Org Key 2634000: 0.00 0.00 3,648.62 0.00 -3,648.62 '0.00
Total for Revenue Accounts: 0.00 2,144.45 128,767.49 0.00 -128,767.49 0.00
User: VGARCIA -Vivian Garcia Page: I Curren[ Dale: 04/02/2007
Report: GL_BA_MSTR_Ol_RC - GL: Budget [o Actual with Encumbrances - By Key/Object Current Time: 17:26:45
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Mar 2007
Remaining
Obiect Description Budget MTD Actual YTD Actual Encumbrance Balance
Expense Accounts
Key: 2630801 -Library
5152 Computer Software
5207 O & M/Capita] Supplies
5215 O & M/Computer Equipment
5300 Contract Services
5605 Capital Outlay-Computer Equip
5606 Capi[alOuday-Fum/Fix[ures
Total for Org Key 2630801
15,000 .00 0.00 0 .00 7,782 .47 7,217 .53 48. 11
195,070 .00 4,760.00 149,861 .34 0 .00 45,208 .66 23. 17
21,100 .00 0.00 674 .04 17,770 .66 2,655 .30 12. 58
123,500 .00 0.00 107,400 .00 1,100 .00 15,000 .00 12. 14
11,645 .13 0.00 0 .00 1,645 .13 10,000 .00 85. 87
129,000 .00 0.00 1,183 .63 0 .00 127,816 .37 99. 08
495,315 .13 4,760.00 259,119 .01 28,298 .26 207,897 .86 41. 97
Tata1 far Expense Accounts: 495,315.13
User: VGARCIA -Vivian Garcia Page: 2
4,760.00 259,119.01 28,298.26 207,897.86 41.97
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object
Current Date: 04/02/2007
Curren[ Time: 17:26:45
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Mar 2007
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Report Sununary
Revenue Total: 0.00 2,144.45 128,767.49 0.00 -128,767.49 0.00
Expense Total: 495,315.13 4,760.00 259,119.01 28,298.26 207,897.86 41.97
Total Net for Report: -495,315.13 -2,615.55 -130,351.52 -28,298.26 -336,665.35
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 04/02/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: ~ 17:26:45
Py
RANCHO CUCAMONGA PUBLIC LIBRARY
CHILDREN'S SERVICES MONTHLY STATISTICS
MONTH March YEAR 2007
STATISTICS
TOTALS
Information transactions 3066
Programs:
Storytimes
Toddler Time Thurs 11:00 a.m
Number of Programs 5
Attendance 101
Total Toddler Times
Number of Programs 5
Attendance l01
Preschool Storytime 1, Wed. 10 am
Number of Programs 4
Attendance 85
Preschool Storytime 2, Wed. 11 am
Number of Programs 4
Attendance 118
Total Preschool Storytimes 8
Attendance 203
Family Storytime, Sat. 11:00 a.m.
Number of Programs 4
Attendance 90
Total Family Storytimes 4
Attendance 90
After School Cool Thursday 4:00 p.m
Number of Programs 5
Attendance 176
Total Storytimes 22
Attendance 570
Class or Group Visits/Tours to the Library
Cucamonga Elementary 10
Total Tours 1.
Attendance 10
Off Site Visits
Headstart
Tata[ Visits 1
Attendance 150
PCReservation PC Usage Report
Garcia, Vivian
Page 1 of 2
From: Tuckerman, Adam
Sent: Thursday, April 05, 2007 3:54 PM
To: Clark, Deborah; Perera, Michelle; Karatsu, Robert
Cc: Garcia, Vivian
Subject: March PAB PC Usage
PCReservation PC Usage Report
From 03/O1/2007to 03/31/07
Feb 2007 Uses 2265
Mar 2007 Uses 2794
Change +23%
Totals
TOTALS 2794 2400:24 51.548
Date Total Uses Total Time Avera a Session
2007-03-01 134 141:45 63.470
2007-03-02 87 92:39 63.897
2007-03-03 84 71:58 51.405
2007-03-06 154 113:27 44.201
2007-03-07 149 132:23 53.309
2007-03-08 181 113:30 37.624
2007-03-09 88 52:49 36.011
2007-03-10 86 54:42 38.163
2007-03-13 176 133:43 45.585
2007-03-]4 135. 138:36 61.600
2007-03-15 145 125:10 51.793
2007-03-16 84 71:42 51.214
2007-03-17 94 76:15 48.670
2007-03-20 169 143:30 50.947
2007-03-21 143 123:54 51.986
2007-03-22 132 110:20 50.152
2007-03-23 92 80:32 52.522
2007-03-24 113 83:07 44.133
4/5/2007
PCReservation PC Usage Report
Page 2 of 2
12007-03-27 1139 11150:30 1164.964
2007-03-28 122 128:30 63.197
2007-03-29 122 115:54 57.000
2007-03-30 90 83:33 55.700
2007-03-31 75 61:55 49.533
TOTALS 2794 2400:24 51.548
4/5/2007
Adult Literacy Statistics (March 2007)
Learner/Tutor (matched) - 42 pairs
Learner (Assessed) Waiting to be matched - 10
Learners waiting to be assessed - 5
Families for Literacy (FFL) participants - S
FFL Storytime Attendance - 28
Computer Literacy participants served - 58
Total Program Participants for the month=82
(this includes tutors, learners and families who participated in tutoring and
"special events")
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Apr 2007
Object Description Budget MTD Actual YTD Actual Encumbrance
alance
Remaining
Revenue Accounts
Key : 1290000 -Library Fund
4101 Property Taxes-CY Secured 2,408,490.00 306,219.81 1,254,001.00 0.00 1,154,489.00 47.93
4102 Property Taxes-CY Unsecured 75,270.00 418.45 72,787.86 0.00 2,482.14 3.29
4103 Property Taxes-PY Sec & Unsec 90,110.00 5,383.71 47,479.61 0.00 42,630.39 47.30
4105 PropertyTaxes-Supplemental 179,580.00 117,154.41 432,214.92 0.00 -252,634.92 -140.68
4312 Library Fines and Fees 225,000.00 8,209.93 158,271.49 0.00 66,728.51 29.65
4401 Interest Earnings 40,000.00 0.00 44,687.02 0.00 -4,687.02 -11.71
4402 Unrealized Gain 0.00 0.00 81,137.03 0.00 -81,137.03 0.00
4410 Media Rentals 110,000.00 3,989.87 77,456.40 0.00 32,543.60 29.58
4411 Special Event Rental 0.00 0.00 2,620.00 0.00 -2,620.00 . 0.00
4512 Library Card & Merchndse Sales 1,000.00 0.00 8.56 0.00 991.44 99.14
4514 Technology Center Revenue 30,000.00 0.00 540.75 0.00 29,459.25 98.19
4515 Information Service Fees 4,000.00 117.55 3,085.86 0.00 914.14 22.85
4570 Sale of Printed Materials 8,000.00 549.31 6,931.32 0.00 1,068.68 13.35
4740 Grant Income 0.00 0.00 23,169.00 0.00 -23,169.00 0.00
4901 Other Revenue 0.00 0.00 1.99 0.00 -1.99 0.00
4906 CLSA Direct Loan 80,000.00 39,892.97 119,709.03 0.00 -39,709.03 -49.63
4907 Private Contributions Library 200,000.00 0.00 70,000.00 0.00 130,000.00 65.00
4908 Public Library Foundation 63,550.00. 0.00 98,418.00 0.00 -34,868.00 -54.86
Total for Org Key 1290000. 3,515,000.00 481,936.01 2,492,519.84 0.00 1,022,480.16 29.08
Key : 1294000 -Adult Education Act Grant
4402 Unrealized Gain 0.00 0.00 37.78 0.00 -37.78 0.00
Total for Org Key /294000: 0.00 0.00 .37.78 0.00 -37.78 0.00
Key : 1298000. -Calif Literacy Campaign Grant
4740 Grant Income 36,400.00 0.00 30,006.00 0.00 6,394.00 17.56
4909 RC Library Foundation Support 20,000.00 0.00 0.00 0.00 20,000.00 100.00
8001 Transfer In-General Fund 2,390.00 0.00 0.00 0.00 2,390.00 100.00
8290 Transfer In-Library Fund 2,120.00 0.00 0.00 0.00 2,120.00 100.00
8308 Transfer In-Families for Lit. 15,750.00 0.00 0.00 0.00 15,750.00 100.00
Total for Org Key 1198000: 76,660.00 0.00 30,006.00 0.00 46,654.00 60.85
Total for Revenue Accounts: 3,591,660.00 481,936.01 2,522,563.62 0.00 1,069,096.38 29.76
User: VGARCIA -Vivian Garcia Page: 1 Current Date: 05/01/2007
Report: CL_BA_MSTR_Ol_RC - CL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:33:13
CITY OF RANCHO CUCAMONGA
Eiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Apr 2007
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Expense Accounts
Key: 1290601 -Library Fund
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5102 Training
5105 Mileage
5150 Office Supplies & Equipment
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
5400 Telephone Utilities
5402 Water Utilities
5403 Electric Utilities
5501 Admin./General Overhead
5650 Capital Project
9298 Transfer Out-CA Literacy Cmpgn
Total for Org Key 129060!
Key: 1290604 -Bookmobile Services
5000 Regular Salaries
5010 Part Time Salaries
5030 Fringe Benefits
5105 Mileage
5150 Office Supplies & Equipment
5200 Operations & Maintenance
5283 Depreciation-Computer Equip
5400 Telephone Utilities
Tata[ for Org Key 1290604.
Key: 1290605 -Library Board of Trustees
5100 Travel and Meetings
5160 Membership Dues
Total for Org Key 1290605.
Key: 1290606 -Archibald Library
5000 Regular Salaries
5005 Overtime Salaries
5010 Part Time Salaries
5030 ~ Fringe Benefits
5100 Travel and Meetings
5105 Mileage
5150 Office Supplies & Equipment
5152 , Computer Software
5160 Membership Dues
5200 Operations & Maintenance
5300 Contract Services
5603 CapitalOutlay-Equipment
5605 Capital Outlay-Computer Equip
5606 Capital Outlay-Furn/Fixtures
Total for Org Key 1290606.
262,150 .00 17,482 .23 177,446. 05 0.00 84,703. 95 32. 31
21,000 .00 1,929 .18 17,674. 16 0.00 3,325. 84 15. 83
129,220 .00 0 .00 129,220. 00 0.00 0. 00 0. 00
7,500 .00 0 .00 3,645. 79 0.00 3,854. 21 51. 38
2,000 .00 0 .00 0. 00 0.00 2,000. 00 100. 00
7,000 .00 517 .80 5,123. 61 0.00 1,876. 39 26. 80
3,000 .00 43 .40 245. 41 0.00 2,754. 59 91. 81
2,700 .00 0 .00 1,215. 00 0.00 1,485. 00 55 .00
10,442 .74 78 .00 2,140. 57 50.98 8,251. 19 79. 01
144,649 .78 1,291 .16 58,223. 24 8,478.24 77,948. 30 53. 88
15,000 .00 884 .43 9,967. 52 0.00 5,032. 48 33 .54
3,000 .00 0 .00 1,780. 37 0.00 1,219. 63 40. 65
75,000 .00 3,943 .05 46,844. 52 0.00 28,155. 48 37 .54
189,000 .00 0 .00 189,000. 00 0.00 0. 00 0. 00
185,745 .21 0 .00 172,757. 20 9,289.00 3,699. 01 1. 99
24,100 .00 0 .00 0. 00 0.00 24,100. 00 100 .00
1,081,507 .73 26,169 .25 815,283. 44 17,818.22 248,406. 07 22. 96
56,050 .00 4,290 .47 43,721. 58 0.00 12,328. 42 22 .00
16,000 .00 1,164 .31 10,284. 33 0.00 5,715. 67 35 .72
28,050 .00 0 .00 28,050. 00 0.00 0. 00 0 .00
100 .00 0 .00 0. 00 0.00 100. 00 100 .00
400 .00 0 .00 0. 00 0.00 400. 00 100 .00
2,100 .00 0 .00 2,064. 28 0.00 35. 72 1 .70
2,420 .00 0 .00 2,420. 00 0.00 0: 00 0 .00
1,500 .00 0 .00 129. 75 0.00 1,370. 25 91 .35
106,620 .00 5,454 .78 86,669. 94 0.00 19,950. 06 18. 71
3,000.00 0.00 0.00 0.00 3,000.00 100.00
500.00 0.00 0.00 0.00 500.00 100.00
3,500.00 0.00 0.00 0.00 3,500.00 100.00
462,400.00 39,222.79 377,833.66 0.00 84,566.34 18.28
0.00 0.00 8.19 0.00 -8.19 .0.00
344,500.00 21,675.43 226,301.19 0.00 118,198.81 34.31
239,260.00 0.00 239,260.00 0.00 0.00 0.00
3,500.00 75.00 1,293.34 0.00 2,206.66 63.04
200.00 0.00 100.52 0.00 99.48 49.74
8,800.00 1,040.04 6,595.17 0.00 2,204.83 25.05
5,824.38 0.00 3,336.42 174.38 2,313.58 39.72
650.00 0.00 280.00 0.00 370.00 56.92
239,254.97 7,208.89 196,379.31 15,499.18 27,376.48 11.44
84,806.33 772.18 31,946.85 25,306.80 27,552.68 32.48
73,067.65 0.00 66,425.68 6,641.97 0.00 0.00
17,793.55 0.00 5,523.55 270.00 12,000.00 67.44
9,038.88 0.00 .9,103.88 0.00 -65.00 -0.71
1,489,095.76 69,994.33 1,164,387.76 47,892.33 276,815.67 18.58
Key: 1290607 -Paul A. Biane Library
User: VGARCIA -Vivian Garcia Page: 2 Curren[ Date: 05/01/2007
Report: GL_BA_MSTR_Ol_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:33:13
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Apr 2007
Remaining
Object Description Budeet MTD Actual YTD Actual Encumbrance Balance
5000 Regular Salaries 493,880.00 34,189.84 335,867.90 0.00 158,012.10 31.99
5010 Part Time Salaries 348,970.00 19,223.86 173,612.97 0.00 175,357.03 50.24
5030 Fringe Benefits 254,840.00 0.00 254,840.00 0.00 0.00 0.00
5100 Travel and Meetings 3,500.00 225.00 2,816.22 0.00 683.78 19.53
5105 Mileage 200.00 66.75 66.75 0.00 133.25 66.62
5150 Office Supplies & Equipment 10,000.00 0.00 682.08 0.00 9,317.92 93.17
5152 Computer Software 1,000.00 777.19 1,650.69 0.00 -650.69 -65.06
5160 Membership Dues 650.00 0.00 210.00 0.00 440.00 67.69
5200 Operations & Maintenance 407,676.30 3,622.85 57,207.07 83,550.57 266,918.66 65.47
5300 Contract Services 73,320.06 805.51 4,777.28 18,214.34 50,328.44 68.64
5603 CapitalOutlay-Equipment 26,767.28 0.00 0.00 26,767.28 0.00 0.00
Tota! for Org Key 1290607: 1,620,803.64 58,911.00 831,730.96 128,532.19 660,540.49 40.75
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regu]arSalaries 44,700.00 3,410.78 33,502.79 0.00 11,197.21 25.04
5010 Part Time Salaries 18,540.00 1,925.30 16,659.71 0.00 1,880.29 10.14
5030 Fringe Benefits 22,270.00 0.00 22,270.00 0.00 0.00 0.00
5100 Travel and Meetings 1,000.00 0.00 829.43 0.00 170.57 17.05
5105 Mileage 200.00 0.00 126.38 0.00 73.62 36.81
5150 Office Supplies & Equipment 500.00 84.14 395.90 0.00 104.10 20.82
5160 Membership Dues 270.00 0.00 150.00 0.00 .120.00 44.44
5200 Operations & Maintenance 500.00 108.78 621.86 0.00 -121.86 -24.37
5300 Contract Services 1,080.00 0.00 344.00 0.00 736.00 68.14
Total for Org Key /29860!: 89,060.00 5,529.00 74,900.07 0.00 14,159.93 15.89
Total for Expense Accounts: 4,390,587.13 ] 66,058.36 2,972,972.17 194,242.74 1,223,372.22 27.86
1
i
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 05/01/2007
Report: GL_BA_MSTR_Ol_RC - GL: Budgct to Actual with Encumbrances - By Key/Object Current Time: 07:33:13
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Apr 2007
- Remaining
Object Description Bud¢e[ MTD Actual YTD Actual Encumbrance Balance
Repor( Sunmmry
Revenue Total: 3,591,660.00 481,936.01 2,522,563.62 0.00 1,069,096.38 29.76
Expense Total.' 4,390,587.13 166,058.36 2,972,972.17 194,242.74 1,223,372.22 27.86
Total Net for Report: -798,927.13 315,877.65 -450,408.55 -194,242.74 -154,275.84
User: VGARCIA -Vivian Carcia Page: 4 Current Date: 05/01/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object ~ Curren[ Time: 07:33:13
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Da[e:Apr 2007
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Revenue Aecotntta
Key: 2630000 -Library
4401 Interest Earnings
4402 Unrealized Gain
Totr:! for Org Key 2630000:
Key: 2632000 -Loan Program
4401 Interest Earnings
4402 Umealized Gain
Total for Otg Key 2632000:
Key: 2634000 -Non-Tax Loan
4402 Umealized Gain
Total for Org Key 2634000:
Total fa Revenue Accounts:
0.00 0.00 35,344.50 0.00 -35,344.50 0.00
0.00 0.00 54,9SS.01 0.00 -54,9SS.01 0.00
0.00 0.00 90,299.51 0.00 -90,299.51 0.00
0.00 2,142.95 21,632.41 0.00 -21,632.41 0.00
0.00 0.00 15,329.90 0.00 -IS,329.90 0.00
0.00 2,142.95 36,962.31 0.00 -36,962.31 0.00
0.00 0.00 3,648.62 0.00 -3,648.62 0.00
0.00 0.00 3,648.62 0.00 -3,648.62 0.00
0.00 2,142.95 130,910.44 0.00 -130,910.44 0.00
User: VGARCIA -Vivian Garcia Page: 1 Current Date: OS/Ol/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:33:40
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Apr 2007
Remaining
Object Description Bud¢et MTD Actual YTD Actual Encumbrance Balance
Expense Accowns
Key: 2630801-Library
S1S2 Computer Software
5207 O & M/Capital Supplies
S21S O & M/Computer Equipment
5300 Contract Services
S60S Capital Outlay-Computer Equip
5606 Capital Outlay-Furn/Fixtures
Total jar Org Key 263080/
Tour! for E.rpense Accounts:
15,000. 00 0. 00 0. 00 0. 00 15,000. 00 100 .00
195,070. 00 2,779. 95 152,641. 29 0. 00 42,428. 71 21 .75
21,100. 00 0. 00 674. 04 17,770. 66 2,6SS. 30 12 .58
136,000. 00 1,000. 00 108,400. 00 27,600. 00 0. 00 0 .00
11,645. 13 0. 00 0. 00 1,645. 13 10,000. 00 85 .87
116,500. 00 731. 44 1,915. 07 0. 00 114,584. 93 98 .35
495,315. 13 4,511. 39 263,630. 40 47,015. 79 184,668. 94 37. 28
49S,31S.13 4,511.39 263,630.40 47,015.79 184,668.94 37.28
User: VGARCIA -Vivian Garcia Page: 2 Current Date: 05/01/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:33:40
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
Fiscal Year: 2007 GL Budget to Actual with Encumbrances
Report Date:Apr 2007
Remaining
Object Description Budget MTD Actual YTD Actual Encumbrance Balance
Report Summary
Revenue Tota[: 0.00 2,142.95 130,910.44 0.00 -130,910.44 0.00
Expense Total: 495,315.13 4,511.39 263,630.40 47,015.79 184,668.94 37.28
Total Net for Report: -495,315.13 -2,368.44 -132,719.96 -47,015.79 -315,579.38
User: VGARCIA -Vivian Garcia Page: 3 Current Date: 05/01/2007
Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 07:33:40
RANCHO CUCAMONGA PUBLIC LIBRARY
CHILDREN'S SERVICES MONTHLY STATISTICS
MONTH April YEAR 2007
STATISTICS
TOTALS
Information transactions 2888
Programs:
Storytimes
Toddler Time Thurs 11:00 a.m
Number of Programs 4
Attendance 80
Total Toddler Times
Number of Programs 4
Attendance 80
Preschool Storytime 1, Wed. 10 am
Number of Programs 4
Attendance 95
Preschool Storylime 2, Wed. 11 am
Number of Programs 4
Attendance 118
Total Preschool Storytimes 8
Attendance 213
Family Storytime, Sat. 11:00 a.m.
Number of Programs 4
Attendance 85
Total Family Storytimes 4
Attendance 85
After School Cool Thursday 4:00 p.m
Number of Programs 4
Attendance 115
Total Storytimes 20
Attendance 493
Class or Group Visits/Tours to the Library
Los Amigos Elementary ] 0
Pebbles Christian School 40
.Alta Loma Elementary 30
Total Tours 3
Attendance 80
Off Site Visits
Headstart
Total Visits 1
Attendance 150
PCReservation PC Usage Report
~~ -
Garcia, Vivian
Page 1 of 2
From: Tuckerman, Adam
Sent: Thursday, May 03, 2007 10:54 AM
To: Clark, Deborah; Perera, Michelle; Garcia, Vivian; Karatsu, Robert; Vera, Cara
Subject: April Tech Center Stats
April 24th (first day after the telethon) was our 2nd busiest day ever.
PAB PC Usage Report
From 04/01/2007 to 04/30/2007
MAR 2007 Uses 2794
APR 2007 Uses 2469
r:: % Change -12%
:c
Totals
r~
Date Total Uses Total Time Avera a Session
2007-04-03 137 114:47 50.270
2007-04-04 127 100:28 47.465
2007-04-OS 119 97:42 49.261 .
2007-04-06 85 78:35 55.471
2007-04-07 92 97:44 63.739
2007-04-10 159 152:16 57.459
2007-04-11 ~` 141 147:56 62.950
2007-04-12 " 143 150:24 63.105
2007-04-13 '` 109 89:31 49.275
2007-04-14 98 82:28 50.490
2007-04-17 ,, 155 151:45 58.742
2007-04-18 145 122:15 50.586 c
2007-04-19 139 137:32 59.367
2007-04-20 80 73:24 55.050
2007-04-21 98 88:17 54.051
2007-04-22 13 8:46 40.462
2007-04-24 173 163:21 56.653
2007-04-25 143 143:57 60.399
5/3/2007
. PCReservation PC Usage Report
2007-04-26 -~ ~ 129
2007-04-27 = 98
2007-04-28 86
TOTALS 2469
40:13 ~~65.217
~ 57.581
11 56.755
Page 2 of 2
5/3/2007
Adult Literacy Statistics (April 2007)
Learner/Tutor (matched) - 44 pairs
Learner (Assessed) Waiting to be matched - 5
Learners waiting to be assessed - 4
Families for Literacy (FFL) participants - 8
FFL Storytime Attendance - YO
Computer Literacy participants served - 58
Total Program Participants for the month=84
(this includes tutors, learners and families who participated in tutoring and
"special events")
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, May 10, 2007, in the
Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting, was called to order at 6:42 p.m. by President Wimberly. Present were
Members Bradshaw, Coberly and Nagel.
Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director,
Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood,
Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services
Coordinator/Biane Library, Heather Fredrics, Children's Librarian/Biane Library and Rose IVlanela,
Literacy Supervisor.
******
B. CONSENT CALENDAR
B1. Approval of Minutes: February 8 (Coberly abstained), March 8 (Bradshaw and Nagel
abstained) and April 12, 2007.
MOTION: Moved by Member Nagel to approve the minutes of February 8, seconded by Member
Bradshaw. Motion carved, 3-0-1-1 (with Lo absent).
MOTION: Moved by Member Nagel to approve the minutes of April 12, seconded by Member
Bradshaw. Motion tamed, 4-0-1 (with Lo absent).
B2. Approval of Proposed Holiday Closures for 2007/2008.
MOT10N: Moved by Member Nagel to approve the Holiday Closures for 2007/2008, seconded by
Member Coberly. Motion tamed, 4-0-I (with Lo absent).
Member Lo arrived at 637 p.m.
******
C. LIBRARY DIRECTOR'S STAFF REPORTS
C1. Library Status Report: Oral reports presented by staff.
Deborah Clark, Library Director, presented an oral update to the Library Board.
Library Board Minutes
May 10, 2007
Page 2
C2. Budget Reports: Reports presented by Deborah Clark, Library Director.
a. Review of 2006/2007 budget.
b. Overview and approval of budget requests for 2007/08.
Deborah Clark, Library Director, reviewed the budget with the Library Board.
MOTION: Moved by Member Lo to approve the budget requests for 2007/08, seconded by Member
Bradshaw. Motion tamed, 5-0.
C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant
Library Director. '
a. Analysis of Statistics and Borrowing Trends.
Robert Karatsu, Assistant Library Director, presented an oral report to the Library Board Members.
C4. Paul A. Biane Library and Collection Development: Oral update by Michelle Perera, Library
Services Manager.
Cara Vera, Reference Services Coordination/Paul A. Biane presented an oral update to the Library
Board Members due to Michelle Perera being on vacation.
C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, stated that staffhad been busy preparing for the Summer Reading
Program. There will be a kick-off event at both Libraries on June 16.
Renee Tobin, Principal Librarian, stated that there will be a Harry Potter Sleepover for the final book
released on Saturday, July 21~` at the Archibald Library.
Renee Tobin, Principal Librarian, stated on August 16 there will be the Summer Reading Program
Party at the Paul A. Biane Library.
Renee Tobin, Principal Librarian, stated that children's staff has been working on the ELF Grant
which is due June 4. There is a partnership with Headstart included in this grant.
C6. Approval of Fee to Purchase New Library Card. Library Director to present.
Library Board Minutes
May 10, 2007
Page 3
Deborah Clark, Library Director, showed the Members the new look to the Library card issued to
patrons. Beginning Monday, Library staff will be issuing the new cards to new applicants for a
library card. Staff is recommending that for patrons which have the old library card and would like
to change to the new one, to charge $1 as a fundraiser to cover the fee of the new library card and
staff's time. This was included in the cost analysis of the library card.
Member Coberly asked how many cards have been issued since the opening of the library in 1994.
Deborah Clark, Library Director, stated approximately 120,000.
Member Coberly stated that the credit card companies realize that cards become old. They change
them out every couple of years. The actual cost of the card is relativity minor. Why don't we just
hand them out without charging them.
Deborah Clark, Library Director, stated the proposal to ask for $1 is more or less on a donation.
Library staff is so use to fundraising that staff always trying to supplement the revenue stream.
Deborah Clark, Library Director, reviewed the revenue report with the Boazd.
Member Lo asked why we do not charge for the initial card given to patrons.
Deborah Clark, Library Director, stated that it is illegal in the State of California to charge For a
library card or the card itself. You have the right to borrow. You can charge for a marketing card.
But every Library has a fee for a replacement card. If you lose a card there is a.fee to replace the
card.
MOTION: Moved by Member Nagel to approve the fee for the purchase of the new library card,
seconded by Member Lo. Motion carried, 4-0-1.
C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director.
Robert Karatsu, Assistant Library Director, presented an oral update on Telethon 2007.
C8. Teen Board Report. Oral presentation from Teen Board Members who attended the annual
California Library Legislative Day in Sacramento.
Gabrielle Baltierra gave an oral report on California Library Legislative Day to the Board Members.
*****m
D. BOARD BUSINESS
Library Board Minutes
May 10, 2007
Page 4
D 1. Library Board Liaison Reports: Oral reports byMembers. This is the opportunity for Library
Members to speak about the opportunities and challenges they have encountered while serving as
liaisons to the community.
No reports were given.
******
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Telethon Expenditures
E2. Re-visit the Budget
*****~
F. COMMUNICATIONS FROM THE PUBLIC
None received.
****~~:
G. ADJOURNMENT
MOTION: Moved by Member Wimberly to adjourn, seconded by Member Lo. Motion carried, 5-0 .
Meeting adjourned at 7:45 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: September 13, 2007