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Home My WebLink About07/05/14 (Ang) Library Fnd BoardDECLARATION OF POSTING OF AGENDA , VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~~~ g~ a ~~ 7 , at -~ ~ I posted a true and correct copy of the meeting agenda dated ~~~ /y~ oZ00'r at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on g~~? at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga B Y : ~W'La--- ~GL~C.Q Vivian Garcia, Administrative Secretary City of Rancho Cucamonga 0 LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Monday 6:00 p.m. May 14, 2007 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *+* City Councilmembers Donald J. Kurth, M.D., Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael; Councilmember Sam Spagnolo, Councilmember r** Foundation Members Ruth Leal, President Frances Howdyshell, Vice President Teresa Akahoshi, Member Bruce Bowne, Member Stefani Carrasco, Member Rebecca Davies, Member Gino Filippi, Member Dominic Melillo, Member Ron Sakala, Member Gilda Silver, Member Paul Williams, Member Ravenel Wimberly, Member - LIBRARY FOUNDATION BOARD AGENDA MAY 14, 2007 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Bowne , Carrasco Davies , Filippi , Howdyshell , Leal ,Melillo , Sakala , Silver, , Williams and Wimberly B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office -Oath of Office will be administered to new appointees David Atkins and David Gonzalez. C. "CONSENT CALENDAR The following Consent Calendar items are expected to be routine and , non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: March and April, 4 2007. 2. Approval of Minutes: March 12 and 26, and April 9, 2007. 14 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Status of Recommendation from Staff that the City Council be asked to approve that the Story Room of the Archibald Library be name for former Board Member and Library Foundation Committee member Joyce Womack. Oral update by Library Director Deborah Clark. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. PAL Campaign Reports: a) PAL Campaign Account Update. February and March, 2007 23 attached. b) PAL Campaign Events i) Library Telethon: Analysis of Telethon Event LIBRARY FOUNDATION BOARD AGENDA MAY 14, 2007 2 RANCHO CUCAMONGA i. Production elements. Conducted by Robert Karatsu, Assistant Library Director and Telethon Producer. ii.' Financial report. Conducted by Deborah ' Clark, Library Director and Telethon Executive Producer. Financial report on Telethon fund raising income and expenditures will be available at the meeting. 1. Approval of creation of a task force to 27 raise $5,000 to meet the pledge made during the 2007 Telethon. Report attached. Presented by President Leal. ii) PAL Campaign Cabinet Meetings: Oral report by attendees. iii) i. March meeting scheduled for 3/28/2007. c) Library Foundation Subcommittee Reports d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made stories to share, etc. - F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from "addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, May 8, 2007, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 7368 Archibald Avenue. ~u ~` '° '"~ T H E C 1 T Y O F RANCHO CUCAMONGA ~~ Staff Report DATE: May 14, 2007 TO: President Leal and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report -March 2007 CASH REPORT BEGINNING MTD MTD ENDING CASH March, 2007 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $30.348.81 1486.02 844.00 $30.990.83 Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $15.985.00 $15.985.00 Operating Reserve Fund 5 000.00 5 000.00 TOTAL $174,458.81 1486.02 844.00 $175,100.83 LAIF Account: $103,482.53 Bank of America Account $71,618.30 Total Library Foundation Holdings: $175,100.83 Revenues Received: Interest Earned: $ 2.92 General Fund Rental Check: $ 750.00 General Fund Grapevine Donations $ 15.00 General Fund Page 2 May 14, 2007 Pay pal Verification $ .12 General Fund Bank Adjustment $ -36.57 General Fund donation adjusted from Canadian dollars Expenditures: $ 844.00 Philadelphia Ins. Co, Member. Insurance 04/03/2007 15:09 9094772645 CITY OF RC PAGE 02/04 Rancho Cucamonga Public Library Foundation CASH REPORT INARCH 2007 Beginning Balance Dpp03115 Peypal Vedncetlon Bank of Ampdda -Interest AdJust Conatlon Is3ued In Canadian Dollars Legs Checks Statement Bnding Balance Deposits in Transit Less outstanding Checks Investrnenffi - LAIF Ad)usted Bank Balance 8174,458,87 3/5/2007 11.00 3113/2007 750.00 322/2007 758.55 1,519,55 0.12 z.9a (35.57). #1234 (844.00) Philadelphia Ins. Co, -Member Insurance $ 175.700.83 $ 71,018.30 103,482,53 _. $_ 175,100.83 04/03/2007 15:09 9094772845 CITY OF RC PAGE 03/04 Banka~Ameirica H Yqur Bank of America Business Interest 0626 P P Gitecking. Stateimerrt ~t.a Statemeht period: Febtua'ry 27 through Maroh 28, 2007 RANCHb CUCAMONGA PUBLIC LIBRARY FtlU 10500_CIVIC,CENTffR.DR RANCHO CUCAMONGA CA 91729 Aeeoutk Nurrtber: PFIbNty Customer Service Calk 1,.800:678.1433 Written Inquiries 83nk ofi AiYierica Riverside Main'Oifice PO Bbx 37176 San Frandsco,.CR 94737-OOD1 Customer since 1977 Bank of Arnerida appreciates your business and we enjoy serving you, Our free Onlitua Banking service allows you to chedt balances; track account activity; pay tNlls and 'more. Wdb OhOne Banking you een slab view up to 19 months of this statement Donne. Enroll at wives.bankofamerica.cbrnismallbusines§. ^ summary of Vour Business IrKerest Checking Accoutrt Beginning Balance an 02!27/07 570,464.88 Total Deposits and Other Credits + 2,031.07 Total Checks, Withitrawals, Transfers, Account Fees - 880.57 Interest Paid +2.92 Ending Balance 571,818.30 Annual Percentage Yield earned this period 0.059'0 Interest paid year-to=date $7.72 Number of checks paid 1 Number. of 2,4' Hour Customer Service Galls Self-Service Assisted ^ Importam Information About Your Arxourtt Baste on the minimum balance you've maintained in this axouht, your monthly service ohargo has been waived. Total interest paid to your account in 2006 : 585.8q ^ Bank of America News Nvt currently prdeessing credit cards with Bank of America? Switch your Merchant Cartl Processing and save. We will Meet or Beat your. current pNce or pay you 550. Visit www.bankofamerica.com/merchants to learn more and to obtain a customized solution for your business needs or call 1.877.837.9022 and reference offer code #142. Tax-Advantaged Savings -Start Today. A Simplified Employee Pension {SEP) IRA Plan is ideal for self-employed individuals and businesses with tees employees and unpredictable cash flows, Please consult your tax advisor reeggarding tax advantages. To start saving today, visit www.bankofamericacom or call 7.800.242.2632 Continued on next page osz~easo+.zsts California Page 1 of4 04/03/2007 15:09 9094772845 CITY OF RC (PAGE 04/04 H~ RANCHO CUCAMbNGA PUBLIC LJBRARY FOU Statement PeAod: February 27 through March 28, 2007 Account Number, ~ - ... O Deposits y! Number Weis P•ROd Anrou!d Number pate Posted Ametmt 02!27 $ 11.40 03/13 750.00 02/28 600.00 03/22 758.55 03/05 11.00 Totaf of 5 deposits 82,030,95 n c~cs p:Me Paid Number Amami D3/12 1234 8844.00 d Atxaunt Activity Gate F•Med Description ~ ~ Reterenoe Number Amoum Other Deposks and Credits 03/08 Paypol DES:Ven{yyattk ID:104e8~225hxa9y INDN:Rancho l d33 P DF R 7087008962329 ID P f $ 06 y : aaYyppa ;00 Cucamonga Libra Co e . 03/08 Paypal DES:Vertffyybbank ID:204e8p~25hxagy INDN:Rancho Cucamonga Ulxa Co ID:Paypalyd33 PFD Ret007067008962330 ~ .O6 Tot~l Other Deposits and Credits i " 8.12 tMihdrawals, Transfers and AccourR Fees' 03ro2 Foreign Item Ad'ustment F n Item) AdLlssued In Canadian # Maker Various 00 Convert 0 8259=us8173A4 it U~D 210 D d A . . . epos e . s 2 Items .Quastions.Cali 1.800-062-8 76 Fdes Nca 0009273 Nbkih2h $38.57 IMetest Pald 03128 Interest Paid from 02/27107 Through 03!28/07 $2.92 d Deity Balance pate Amowd bete Amamt pate ~ Amount 02/27 S 70,476.28 03/05 70,950.71 03/13 70,858.83 02128 70,978.28 03/08 70,850.83 03/22 71,615.38 03/02 70,838.71 03/12 70,106.83 03/28 71,818.30 O -Bank of Amertea: to Balance To assist you In reconciling your account, we have provided the following Summary information. A reooncilietlortaworkshaet is primed bn the reverse of this page. L • Your ending balance from this statement .......:........:.......::..............:...................................................................................571,619.30 ...... . ..................................... • Add interest paid to your dtecktwok register ............................................................................... ....2.92 ob2rebd.osz.zxt.e Cailfornia Page 2 of 4 T H E C I T Y O F FZANCMO CUCAMONGA Staff Report DATE: May 14, 2007 TO: President Leal and Members of the Library Foundation Board FROM: Deborah Kaye Clark, Library Director SUBJECT: Treasurer's Report-Apri12007 CASH REPORT BEGINNING MTD MTD ENDING CASH April. 2007 BALANCE REVENUES EXPENDITURES CASH BALANCE FUND General $30,990.83 $29.117.48 ($8.038.07) $52,070.24 Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $15.985.00 $15.985.00 O~eratinp Reserve Fund 5 000.00 5 000.00 TOTAL $175.100.83 $29.117.48 ($8.038.071 $196,180.24 LAIF Account: $104,800.94 Bank of America Account $91,379.30 Total Library Foundation Holdings: $196,180.24 Revenues Received: Interest Earned: LAIF Interest Earned Rental Check: $ 2.92 General Fund $ 1,318.41 General Fund $ 750.00 General Fund Page 2 May 14, 2007 Telethon Donations Expenditures: $ 27,046.15 General Fund $ 800.00 Deborah Clark-Reimbursement for Postage for Telethon letter $ 924.74 USPS for Telethon letters $ 300.00 David Cousin -Telethon Performance $ 6,013.33 Printing Resources -Telethon letters 05/03/2007 14:51 9094772845 CITY OF RC PAGE 02/03 Rancbo Cucamonga Public llbrery Foundation CASH REPORT APFUL 2007 F3eglnning Balance 8175,100.83 Oepos)ls 4/42007 1.00 4/512007 25.00 ' 4/102007 750.00 4/182007 450,00 . 4/162007 742.85 4/172007 717.00 4n51zotn eos.oo anerzom 1,059.00 a23raoD7 a1DD.oo an3noo7 z,255.oD 4242007 5,989.55 42412007 86.75 4242007 19.00 4n5n007 100.00 4n52007 25.00 4202007 11,850.00 27,798.15 Bank of Amedca • Interest 2.92 LAIF -Interest 7,318.41 #1239 (800.00) Deborah Clerk - Rmb. Postage of Telethon Letters Leos Cheeks #7236 (92x,74) USPS - RmD. Postage of Telethon Letere #1237 (30D.00) Davkl COUSIn -Telethon Perfomlance . #1238 8 013.33 Ptln6ng Resources - Telethon Letters (8,028.07) $ 198.180.24_ Statement Ending Balance S 85,638.85 Deposits In Tmnslf 4242004 88.75 424nOD7 19.00 4n52007 100.00 4l3020W 11050.00 12,055.75 Less Outsianding Ghecks #1237 {300.00) #1238 (8,013 . (8,313.33) Inveslmonts • LAIF 104,800.94 Ad)usled sank Balance ~. 196'- 05/03/2007 14:51 9094772845 BankofAme~ica ~~ CITY OF RC PAGE 03/03 Your. ~ar~k ref America , Business i~ei~esf osa3 P P. Che~cking.S#atemen# H 1a9 „ 3Ysfemeht Parlod: pAarch.29 through April 28, 2007 .. 7icfdusit lVumbers~ RANC,WO CUCAMONGA,PUBIIC LIBRARY FOU At YourServke IbSOb 6IVIC' CENTi~k DR' Call:'85t:866.2590 RANCWO CUCAMONGA CA 91729 WriMen Inqulrlea Bank~of America ' Riverside Main Office „ - .....,_ ~ PO Bdz 37178 San Frandsco, CA 84137-0001 Customer since 1877• ' Bank~of-ittnbdca ;appreciates your . . - _. ". business and we enjoy serving you, , Our Tree OtNine 9anking service allows you to check balatroes. track aecourit activity, pay trills and mdie. irlfnL online Banking you esn also vhtW up to 18 month's of this statement enlhte. Enroll at www.lianfiofari+erica:ctlfi/smalltiiislriess. o SumtHgW tN YOllt Bdsitiess ihtetest Chetdtit[g Atxouttt Beginning Balance on 03/2510' 7 ~ ~ 571,818.30 total Deposits and Other Credits + 19,740A4 Total Checks, WltNdrawal5, ' transfers, Aeoount'Fees - 1,724.74, Interest paid + 2.82 Eliding Balance .. 585,838.88:. Annual Pefcent8ge Yieif!'earited this period O.D5% Interest paid year-to=date' . St0.84 Number of'cFlecks paid.'. 2 Number of~electronic Mecks petit:.., : 0 Number of 24 Hour Cu3tdlneP SotVice Calls'"... Se1f+Service ...... Assisted ~ . 0 0 Ci Ithpw~ttt IMfol'tttBNon About Your Accouttt .. . . Based on fhE rttinitnurn ifalence you've maintained in this account, yotir'montHly service ... Marge has been waived. p Bank W A_merlsa News Nt>t currently processing. credit Card6 with Bank tN America? SWItCh your Merchant Card. Processing and save: We will Meer or beat your currant pNce or pay ~ou 550: To team more and.tb obtain a customized solution idr your business needs visit www:bankofarnerica.com/merchantserW~s or call t.877.837.ed22 and reference offei code #142. O Deposiks ! .... Nufnber bate Posted lVnoont NoTEar Date Posted A1moeM 00 Q5 2 0'4!17 04/18 717:00 605.00 5. 04l 750.00 04/10 ~ 04/18 1,050.00 , 489 I p4~3 04/23 2,285.00 3;100:00 04116 ConUtiued oh rfext p~qe California Page 1 of 4 ooo2tea.oolszt.e 05/08/2007 12:23 9094772845 CITY OF RC PAGE 02/02 H RANCHO CV~AMONGA PUBLIC LIBRARY FOV ~ Statement Period: March 28 through April 26, 2007 Account Number: i „~...~. ^ Deposits' ~ ', Continued ,I j ~ Number D•tn Po%ted Amount ~ ''!1 Number DaM Posted Amount 04/24 5,989.55 Total of 12 deposits 515 740,40 04125 25.00 -~,,,~~ , q Checks PAid Dale P•Id Number AmoWd Date Pald Number Amount I 04119 1235 $ 800.00 Totaldf 2 Chocks paid ~ $1,726,74 04/11 1238 924.74 ^ Account ActiVlty Date PosteO Description Relerence Number At1rouM Interest Pald 04/26 Ih~epest Paid Rom 03/29/07 Through 04/28N7 i• 52.92 ^ Daily Bafantze Date Ameum Date Amou!d Date Amount 04/04 $ 71,619.30 04/16 72,682.41 04/23 79 41 819 04/05 71,844.30 04/17 73,379.41 04/24 , . 85 608 98 04110 72,394,30 04/18 75,034.41 OW/25 , , 85 833 96 04/11 71,488:58 04/18 74.234.41 04/28 , . 85,838.88 ^ Bank of Athertca: In Balance To assist you in raconciiing ycur account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balahce from this statement .:.......................................................:.:....:......................................................:....585,636.88 • Add intetest paid to your checkbook register ................................................................................................................. i ~~ II .............:2.92 oooxtss.oo2.22ts California Page 2 of 4 R A N C H O C U C A M O N G A Poetic L~BRnuti~ Staff Report DATE: May 14, 2007 TO: President and Members of the Library Foundation FROM: Deborah. Kaye Clark, Library Director SUBJECT: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of March 12 and 26 and April 9, 2007. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and special meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. ~Ily submitted, e ~~ Kaye CI Library Director CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March ] 2, 2007, in the Tri-communities Room at the City of Rancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Bowne, Carrasco, Davies, Leal, Melillo, Silver and Williams. Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Vivian Garcia, Administrative Secretary and Jessica Torres, Literacy Assistant were also present. +r*+r~ B. CONSENT CALENDAR B 1. Approval of Library Foundation Treasurer's Reports: February, 2007. MOTION: Moved by Member Davies to approve the Treasurer's Report for February, seconded by Member Williams, motion carried, 7-0-5(with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). B2. Approval of Minutes: February 12, 2007. MOTION: Moved by Member Williams to approve the minutes, seconded by Member Bowne, motion carried, 7-0-5(with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). **rr** C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Staffpresentation onthe Black History Cultural Night Event. Presented by Michelle Perera, Library Services Manager for the Paul A. Biane. Deborah Clark, Library Director, introduced Michelle Perera, Library Services Manager, to do the PowerPoint presentation. Michelle Perera, Library Services Manager, stated that on Friday, February 23, Black History Month Cultural Arts Night took place at the Paul A. Biane Library. Mr. Ephraim Turner, a local resident, "loaned" art pieces for the event. He transported the collection to and from his home to the Library. Library Foundation Board Minutes March 12, 2007 Page 2 Ms. Perera stated there was a craft activity for the children, a Freedom Quilt. The pieces were made out of paper by the children. Professor Charles Williams from Chaffey College conducted a discussion on African American Literature. Ina Buckner-Barnette, the "Sunshine Storyteller," performed by weaving tales and singing songs about the themes of African American Literature. There were gospel singers in the theatre lobby. Ms. Perera stated that five adult learners from the Literacy Program came and read poetry in the "reading room." In conclusion, Ms. Perera outlined for the Library Foundation Board "What's Next" at the Biane Library. Live Earth July 7, 2007 Hispanic Heritage Month September 2007 Big Read - To Kill A Mockingbird Fall 2007 C2. Recommendation from staff that the City Council be asked to approve the naming of the Story Room at the Archibald Library for former Library Board of Trustees Member and Library Foundation Ad Hoc Sub-committee Member Joyce Womack. Report will be available at the meeting. Deborah Clark, Library Director, reviewed staff report with the Library Foundation Board. On behalf of the Library Staff, she asked the Board Members to consider requesting the City Council to have the Story Room at the Archibald Library named in memory of Joyce Womack. MOTION: Moved by Member Davies to request the City Council to have the Story Room at the Archibald Library names in memory of Joyce Womack, seconded by Member Bowne, motion carried, 7-0-5(with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). ^**r** D. BOARD BUSINESS DI. Approval of Staffs Proposal to Authorize the Finance Director to move an additional $20,000 into the Library Foundation's Local Agency Investment Funds (LATE). Deborah Clark, Library Director, review the staff report with the Library Foundation Board. Library Foundation Board Minutes March 12, 2007 Page 3 MOTION: Moved by Member Williams to authorize the Finance Director to move an additional $20,000 into the Library Foundation's Local Agency Investment Funds (LATE), seconded by Member Melillo, motion carried, 7-0-5(with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). D2. Review background information on PAL Campaign funding and purpose. Informational item presented by staff. Report attached. Deborah Clark, Library Director, reviewed the report with the Library Foundation Board Members. Member Williams thanked staff for researching and putting the report together. Member Davies asked if the last sentence on paragraph 3 of page 18 was sufficient. Also asked who are the two required signatures in paragraph 7 of page 18? Member Bowne asked the PAL Cabinet Members to request a Treasury Position or function for the PAL Campaign. D3. PAL Campaign Reports: a) PAL Campaign Account Update. January, 2007, attached. b) PAL Campaign Events i) Library Telethon: Update from Telethon Production Committee. Robert Karatsu, Assistant Library Director, stated that the website telethon.cityofro.com is posted on the website and potential donors are able to donate money on-line with Pay Pal. Member Davies asked what account the money is being deposited into. Deborah Clark, Library Director, stated that the Pay Pal account is the Library Foundation account. As people make donations for bricks, etc., the Library Foundation will make a check out to the PAL Campaign account. Robert Karatsu, Assistant Library Director, stated that staff is receiving individual and group applications for the Telethon. Deborah Clark, Library Director, reviewed sample letters and pledge forms for the Telethon with the Library Foundation Board. ii) PAL Campaign Cabinet Meetings. Oral report by attendees. Library Foundation Board Minutes March 12, 2007 Page 4 The meeting in February had been cancelled.. a. March meeting on March 28, 2007. c) Library Foundation Ad Hoc Sub-committee Reports i) School Sub-committee: Update by Member Akahoshi. Member Bowne updated the Library Foundation Board on progress of fundraising at.the Etiwanda School District. Member Davies updated the Foundation Board, stating that schools in the Alta Loma School District had received.presentations onthe Telethon. They were deciding upon what involvement they wanted to do. d) Library Foundation Members Campaign Activities i) Oral report by each Member: contacts made stories to share, etc. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Report on the House Raffle Ad Hoc Sub-committee. *****+ F. COMMUNICATIONS FROM THE PUBLIC None received. ***+** G. ADJOURNMENT MOTION: Moved by Member Bowne to adjourn, seconded byMember Silver, motion carried, 7-0- 5 (with Akahoshi, Filippi, Howdyshell, Sakala and Wimberly absent). The meeting adjourned at 6:50 p.m. Respectfully s bmitted, ~~,UrLr~ ~cuG~L Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Special Meeting A. CALL TO ORDER A special meeting ofthe Rancho Cucamonga Public LibraryFoundationBoard was held on Monday, March 26, 2007, in the Tri-communities Room at the City ofRancho Cucamonga, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Bowne, Carrasco, Filippi, Howdyshell, Leal, Melillo, Sakala, Williams and Wimberly. Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager and Vivian Garcia, Administrative Secretary were also present. ^+~+** B. ITEMS OF BUSINESS B1. Telethon 2007 a. Approval of Amended Budget Deborah Clark, Library Director, reviewed the amended budget passed out to the Library Foundation Board Members with them. Member Davies arrived at 6:05 p.m. Deborah Clark, Library Director, stated that there was a need to create a larger data base ofpotential donors for events. Due to the strong success of the PAL Campaign, current donors are being asked to contribute two, sometimes three times each year. She stated that she believed it was time to develop additional new donors. To accomplish this, she recommended the Board approve amending the Library Foundation Budget to allow contracting with a direct mail company to solicit for this years Telethon. Proposed budget amendment included moving $10,000 in funds earmarked for a newsletter into Contract Services ($7,000) to cover printing and Postage ($3,000) to cover costs of mail out. The amended budget proposal also included a request for $5,000 in additional funds to pay for %2 of the costs of the Telethon production. This reflects the fact that the Library Foundation will be splitting costs and income with the PAL Campaign. MOTION: Moved by Member Filippi to approve the amended budget presented by staff, seconded by Member Wimberly, motion carried, 10-0-2(with Akahoshi and Silver absent). Library Foundation Board Minutes March 26, 2007 Page 2 Update on Direct Mail Campaign Deborah Clark, Library Director, stated that the budget transfer allows staffto use a mailing house to handle the letters this year for the Telethon. Robert Karatsu, Assistant Director, as created a database of borrowers that have used the Library in the last two yeazs and have checked out 25 items or more. This list will be forwarded to the Direct Mail Company for use in a merge to generate letters to 15,000 households. Staff will also be sending out an e-mail blast two weeks before the Telethon. One of the Library Board of Trustees Members suggested that staff send an e-mail blast each day of the Telethon telling them "The Telethon is on now!" c. Update on Program Content Robert Karatsu, Assistant Library Director, presented an oral report on what patrons will see on the web site along with the ability to make a donation using Pay Pal. He confirmed that potential donors do not need to have an account with Pay Pal to donate. Mr. Karatsu, in his role of Telethon Producer, stated that Rod Gilfry will perform on Saturday night with the Etiwanda Jazz Band. He will also be hosting that evening with his wife, Tina. Jr. Trivia will be held on Friday night. Local acts will be on Saturday and Sunday afternoons. There will be six segments highlighting Library Services. Family Night Out, Reading Moments, Black History Month Night Event, Animal Shelter, Using Computers at the Library and Teen Services. The segments on the Bookmobile and Literacy will also be shown. d. Discussion of "Magic Word" gift opportunities Michelle Perera, Library Services Manager and Associate Telethon Producer, stated that over 200 letters went out to vendors in Rancho Cucamonga asking for donations. There were also 170 letters that went out to the vendors in Victoria Gardens. Member Howdyshell updated the Board on some of the hosts that had confirmed for the Telethon. **~**r C. COMMUNICATIONS FROM THE PUBLIC None received. ***+** Library Foundation Board Minutes March 26, 2007 Page 3 D. ADJOURNMENT OF THE LIBRARY FOUNDATION BOARD MOTION: Moved by Member Wimberly to adjourn, seconded by Member Bowne, motion carried, 10-0-2 (with Akahoshi and Silver absent). The meeting adjourned at 6:35 p.m. Respectfully submitted, ~~ ~ Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Adiourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, April 9, 2007, at 6:00 p.m. in the Training Room at the City ofRancho Cucamonga, located at 10500 Civic Center Drive Rancho Cucamonga, Califorimia. The meeting was canceled. RJes~pectfully submitted, l/ ~itlt~-- ~~~ Vivian Garcia Administrative Secretary Approved: PAL CASH REPORT FEBRUARY 2007 Beginning Cash Balance Deposits Merchant Service Fee Merchant Service Fee Credit Less Checks Ending Cash Balance Checking Account Balance Less Outstanding Checks Adjusted Bank Balance $ 515,608.97 2/12/2007 564.78 2/20/2007 18,150.00 2/22/2007 - 5,169.09 2/27/2007 206.33 24,092.20 (53.25) 53.25 #2078 (64.64) Best Buy -Quicken Software #2079 (161.42) Metal Decor -Painting of Letters on Donor Wall (226.06) 539,475.11 $ 539,636.53 #2079 (161.42) (161,42) $ 539,475.11 Pal Laif Investmeht through RCCF - $1,458,044.69 Pal Total Account Balance - $1,997,519.80 BankofAmerica ~% ~- BANK OF AMERICA, N.A. 1655 GRANT STREET BLDG A-10TH FLOOR CONCORD, CA 94520-2445 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN 10500 CIVIC DR P.O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 Account Number O1 O1 136987 Last Statement: This Statement: Customer Service 1-888-400-9009 Page 1 of 01/31/2007 02/28/2007 NON-PROFIT CHECKING Account Summary Information Statement Period 02/01/2007 - 02/28/2007 Statement Beg inn in Balance 515 682.78 Number of Deposi ts/Credits , 7 Amount of Deposits~Credits ~ Z4 145.45 Number of Checks , 2 Amount of Checks 138 45 Number of Other Debits . 1 Amount of Other Debits ~ 53.25 Statement Ending Balance 539,636.53 Number of Enclos ures 2 Service Charge .00 Deposits and Credits Date Customer Bank Posted Reference Amount Descri tion Reference' 02/02 ' 53.25 aPOkR-Adjustments Reversing merchant fees for Ja123302460001599 02/13 264.78 nuary 2007 CA VAULT DEPOSIT - 152106460532500 02/13 300.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533344002795509 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825000704400279550907021322 02/21 150.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533352006585501 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951336712110825000705200658550107022122 02/21 02/26 18,000.00 5,169.09 CA VAULT DEPOSIT 152105660824818 CA VAULT DEPOSIT 02/28 208.33 152106260053889 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533359010634618 INDN:PAL~CAMPAIGN ~ CO ID:1210001922 CCD REF:001459513387121108'L5000705901063461607022822 Withdrawals and Debits Checks Check Number Date Amount Posted Bank Check Date Bank Reference Number Amount Posted Reference 2077 73.81 02/01 5760.472053 2078 64.64 02/28 0692334308 Other Debits Date Customer Bank Posted Reference Amount_ Description ~ Reference 02/01 53.25 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 32008099944 INDN:PAL CAMPAIGN CO 20:3210001922 CCD REF:00145951338712110825000703200809994407020127 Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 01/31 515,682.78 515,682.78 02/02 515,606.97 515,608.97 02/01 515,555.72 515,555.72 02/13 516,173.75 516,173.75 Rttyclotl Papet PAL CASH REPORT MARCH 2007 Beginning Cash Balance Deposits Merchant Service Fee Merchant Service Fee Credit Less Checks Ending Cash Balance Checking Account Balance Less Outstanding Checks Adjusted Bank Balance Pal Laif Investment through RCCF - $1,458,044.69 Pal Total Account Balance - $1,998,065.80 $ 539,475.11 3/22/2007 546.00 546.00 (55.55) 55.55 540,021.11 $ 540,021.11 $ 540,021.11 BankofArnerica ~%j a- '" BANK OF AMERICAS"N: A. Account Number 7655, GRANT STREET .BLDG A-10TH FLOOR O1 -01' 152993: `E>k 1 CONCORD, C:A""94520=2445 Last"Stiatement: 02/28/2007 This Statement: 03/30/2007 , Customer` Service ~ ' 1-888 400-9009 _ RANCHO CUCAMONGA COMMC .FOUNDA'TION' °'' '' °` RA'NCHO'.CUCAMONGA LIBRARY FOUNDATION DBA. PAL"'CAMPA`I'GN Page 1 of 2 10500 CIVIC.DR P:-0'. .BOX 807- RANCHO CUCA'MONGA CA. 91729-080.7 .. _,NON=PROFIT CHECKING -_ - - .. .~ h: ;~~~ ~ ~ ~K.~~~:,r . ,. _ v - Acc`ount Summary' Information `"' ~ ' ' ' " `'' Statement; Period 03/01/2007 03/30/2007 Statement Beginnin Balance 539,636 53 " Number of Deposits/CCredits 2 ^^Amount'of Deposits~Credrts • ~ ~ 601 55'~ Number Checks t" `°"' .= " "' 1".':'Amount°of ~Checks "'"' ' `" of ` ""'161.42" Number , . Amoun£°~of Other Debits` of Other Debits. 1 " - 'S5c`55 , .Statement Eriding.Balance ~: 540,,021.,13;,. Number .. of Enclosures ° 1 " ? - "' . . '.Service. Charge'; ~ . 00' - 4 , ,a _ ..: ; ' _ ~Deoosits and Credits' t ` Date.' Customer Hank . Posted Reference - - Amount ~ - • - Des`crintion> ~ ' .=' -. ' ' .' ' • '.Reference 03/02 `55:55 aPRak=Adjustments' Revers'ing'nierchant`;fees . for Fe1233024b0001398 .. bruarY 2007 ,; ,., ,. ;, _;; .,,, 03/22 ,;;- , _ 546..00. CA"°VAULT,DEPOSIT, :'_„ ,. , ,, 152106360166,826 ~-Withdrawals and•Debits Checks _ ..., _ .'`, ;.: ,' ..: " _' ;, '= ' _. _ Check ~~-Date Bank "' C)ieck~ Da te Bank + .Number .Amount Posted 'Reference Number_ Amount Po sted-.Reference - - _ _- .. .. 2079•-. 161:42F03/05 0892346191 '-- "` ' Other Debits . :. r, ~ ~_ ,- .,. ` Customer :.' ~ Bank ,:. Posted . . - . . Reference..'':.- 'Amount '" Description''-. " - -: _' °: Reference 03/01 55.55 BOFA MS 1922 DES MERCH FEES ID 430132313591041 60006546:651 INDN:PAL CAMPAIGN CO ID.32100019 22"CCD ~ ~ ' ~<"' REFd001459513387121108250007060006546651070 30127' ~,,:. ,. ,~ ,_. _ ..~ ._. "- - .. -Daily.=Balances F _.. .. Date Ledoer'Ba3ance• Collected Balance '.Date Ledeer~Ba1'ance Collected Balance 02/28 . , ,. 539,636.53 539,636.53 03/05 539,475 11 539;475,11 03/01 539,580.98 539,580.98 03/22 540,021.11 540,021.11 - 03/02 539,636.53 539,636.53 03/30 540,021.11 540,021.11 . ReCFJ~ ROe r \] I T H E C T Y O F A N C li O C U C A M O N G A Staff Report DATE: May 14, 2006 TO: President Leal and the Library Foundation Board of Directors FROM: Deborah Kaye Clark, Library Director SUBJECT: APPROVAL OF CREATION OF A TASK FORCE TO RAISE $5.000 TO MEET THE PLEDGE MADE DURING THE 2007 TELETHON. RECOMMENDATION: It is recommended that the Library Foundation Board create a task .force to raise $5,000 pledged by the Library Foundation Board during the Telethon 2007 broadcast. BACKGROUND/ANALYSIS: During the Broadcast of Telethon 2007, Board Member Paul Williams donated an additional $5,000 to the PAL Campaign and challenged the public and Library Foundation Board to match his funds. Board Members present during the broadcast agreed to work to fulfilling a pledge for the amount of $5,000. Board Members agreeing to work on the pledge commitment included President Ruth Leal and Board Members Paul Williams, David Atkins and David Gonzalez. It is anticipated the pledge will be fulfilled during the course of the year and will come from a combination of existing board members wishing to pledge to Phase II of the PAL Campaign and from newly recruited Board Members. Discussion of this proposed task force and its membership will be led by President Leal for final review and approval. Sincerely, Deborah Kaye Clark Library Director -i;- sitalzom Appeal Detail Report Appeal ID: L -Telethon 2007 Description: Library Telethon 2007 Goal: $ 100,000.00 Start date: 7/1/2006 End date: 6/30/2008 No. Solicited: 15,000 Campaigns: L Annual 2007 (Library Annual Campaign-2007) Funds: L -General (L -General Operating) PAL -Books (PAL -Book Fund) PAL -General (PAL -General Fund) PAL -Performing Art (PAL -Performing Arts Fund) L -Children's Endow (L -Children's Endowment Fund) Page t snaizoo~ Appeal Performance Analysis Page, For Telethon 2007 - Appeal ~ No. Sols Gifts Total Given Avq/Gift Goal CosUGift Resp Donors Total Cost Avg/Donor Over(Under) CosUDonor L-Telethon2007 15,000 346 $101,306.82 $292.79 $100,000.00 $92.24 2.02 % 303 $31,916.07 $334.35 $1,306.82 $105.33 GRAND TOTALS: 15,000 346 $101,306.82 $292.79 5100,000.00 $92.24 2.02 % 303 531,916.07 5334.35 $1,306.82 $105.33 Actual Coun[s: 346 $292.79 $92.24 303 $334.35 $105.33 A To[al of 1 Appeal(s) Listed sna/zoos Appeal Cost Breakdown Page, Telethon 2004 Cost Breakdown AppeallD Description Expense Description Comment Date L -Telethon 2007 Library Telethon 2007 Video Production Magic Word Gifts Telecommunications Costs Hosts, Special Performances Printing & Postage Food Marketing Library Personnel Costs (Stiaight Time) Donor Recognition Maintenance Crew Costs (Overtime) Sound Production Theater Front of House Costs Amount $9,532.00 $0.00 $2,828.50 $300.00 $7,738.07 $136.20 $4,125.00 $0.00 $0.00 $4,080.30 $2,581.00 $595.00 L -Telethon 2007 Total: $31,916.07 C:RANn T(1TAl;S: $31,916.07 A Total of 1 Appeal(s) Listed r D ~ m ~ ~ ~ d A O O S N O O V m o o 7. o ~ 0 w ~ `° ~ w ~ a 3 ~ ~ o V ~ a. 0 n 0 ;. 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