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Home My WebLink About2007/09/13 - Agenda Packet - Library Board of Trustees DECLARATION OF POSTING OF AGENDA VIVIAN GARCIA states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on ~'~"i / ~, o~d~, a at ~)3fJ~/ I posted a true and correct copy of the meeting agenda dated .S.f;Of, /,~j~ vZ00~7 at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~0~'d7 at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga Vivian Garcia, Administrative Secretary City of Rancho Cucamonga r ~~ LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. September 13, 2007 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers Donald J. Kurth, M.D., Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember *** Boardmembers Dobbin Lo, President Pro Tem Robert Coberly, Member Sharon Nagel, Member LIBRARY BOARD OF TRUSTEES AGENDA SEPTEMBER 13, 2U~7 RnNCxo CUCAMONGA A. CALL TO ORDER 1. Roll Call: Coberly , Lo and Nagel B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office -Oath of Office will be administered by Mayor Pro Tem Diane Williams to new appointee Jacquelin Amsler and re-appointee Robert Coberly. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 4 1. Approval of Minutes: May 10, June 14, July 12 and August 9, 2007. 2. Approval of the following updated policies: a. Public Computer Use Policy 15 , b. Study Room Policy Reports are attached. 17 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: oral reports presented by staff. a. Review of statistics. Presented by Robert Karatsu, 19 Assistant Director. 2. Budget Reports: reports presented by Deborah Clark, Library Director. a. Review of 2007/2008 budget. 26 b. Oral report on State Budget Impact: Reduction of Public Library Foundation Fund by the Governor - LIBRARY BOARD OF TRUSTEES AGENDA SEPTEMBER 13, 2007 2 ReNCxo COCAMONGA 3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. 4. Paul A. Biane Library, Collection Development and Summer Reading Program: Oral update by Michelle Perera, Library Services Manager. 5. "The Big Read" Grant: Presentation by "The Bid Read Team." E. BOARD BUSINESS The following items have been requested by the Library'Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Teen Board Report. Introduction of Teen Board Members by Sharon Nagel, Member and Teen Liaison. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. H. ADJOURNMENT 1, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Monday, September 10, 2007, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBRARY SERVICES DEPARTMENT Date: September 13, 2007 To: President and Members of the Library Board of Trustees From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF MINUTES RECOMMENDATION: RANCHO C,UCAMONGA Approval of the minutes of the meetings of May 10, June 14, July 12 and August 9, 2007. BACKGROUND/ANALYSIS: Attached, please find the minutes for the regular and special meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT: None. inc rely, ebora Kaye Clark , Library Director ~a CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, May 10, 2007, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:42 p.m. by President Wimberly. Present were Members Coberly and Lo. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services Coordinator/Biane Library, Heather Fredrics, Children's Librarian/Biane Library and Rose Manela, Literacy Supervisor. ****** B. CONSENT CALENDAR B1. Approval of Minutes: February 8 (Coberly abstained), March 8 (Bradshaw and Nagel abstained) and April 12, 2007. MOTION: Moved by Member Nagel to approve the minutes of February 8, seconded by Member Bradshaw. Motion carried, 3-0-1-1 (with Lo). MOTION: Moved by Member Nagel to approve the minutes of April 12, seconded by Member Bradshaw. Motion carved, 4-0-1 (with Lo absent). B2. Approval of Proposed Holiday Closures for 2007/2008. MOTION: Moved by Member Nagel to approve the Holiday Closures for 2007/2008, seconded by Member Coberly. Motion carried, 4-0-1 (with Lo). Member Lo amved at 6:37 p.m. MOTION: Moved by Member Coberly to approve the minutes of March 8, seconded by Member Lo. Motion carved, 3-0-0-2. ****** C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Report: Oral reports presented by staff. Library Board Minutes May 10, 2007 Page 2 Deborah Clark, Library Director, presented an oral update to the Library Board. C2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. b. Overview and approval of budget requests for 2007/08. Deborah Clark, Library Director, reviewed the budget with the Library Board. MOTION: Moved by Member Lo to approve the budget requests for 2007/08, seconded by Member Bradshaw. Motion carried, 5-0. C3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. a. Analysis of Statistics and Borrowing Trends. Robert Karatsu, Assistant Library Director, presented an oral report to the Library Board Members. C4. Paul A. Biane Library and.Collection Development: Oral update by Michelle Perera, Library Services Manager. Cara Vera, Reference Services Coordination/Paul A. Biane presented an oral update to the Library Board Members due to Michelle Perera being on vacation. C5. Children's Services Issues: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated that staff had been busy preparing for the Summer Reading Program. There will be a kick-off event at both Libraries on June 16. Renee Tobin, Principal Librarian, stated that there will be a Harry Potter Sleepover for the final book released on Saturday, July 21~` at the Archibald Library. Renee Tobin, Principal Librarian, stated on August 16 there will be the Summer Reading Program Party at the Paul A. Biane Library. Renee Tobin, Principal Librarian, stated that children's staff has been working on the ELF Grant which is due June 4. There is a partnership with Headstart included in this grant. Library Board Minutes May 10, 2007 Page 3 C6. Approval of Fee to Purchase New Library Card. Library Director to present. Deborah Clark, Library Director, showed the Members the new look to the Library card issued to patrons. Beginning Monday, Library staff will be issuing the new cards to new applicants for a library card. Staff is recommending that for patrons which have the old library card and would like to change to the new one, to charge $1 as a Fundraiser to cover the fee of the new library card and staffs time. This was included in the cost analysis of the library card. Member Coberly asked how many cards have been issued since the opening of the library in 1994. Deborah Clark, Library Director, stated approximately 120,000. Member Coberly stated that the credit card companies realize that cards become old. They change them out every couple of years. The actual cost of the card is relativity minor. Why don't we just hand them out without charging them. Deborah Clark, Library Director, stated the proposal to ask for $1 is more or less on a donation. Library staff is so use to fundraising that staff always trying to supplement the revenue stream. Deborah Clark, Library Director, reviewed the revenue report with the Board. Member Lo asked why we do not charge for the initial card given to patrons. Deborah Clark, Library Director, stated that it is illegal in the State of California to charge for a library card or the card itself. You have the right to borrow. You can charge for a marketing card. But every Library has a fee for a replacement card. If you lose a card there is a fee to replace the card. MOTION: Moved by Member Nagel to approve the fee for the purchase of the new library card, seconded by Member Lo. Motion carved, 4-0-1. C7. Telethon 2007: Oral presentation by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, presented an oral update on Telethon 2007. C8. Teen Board Report. Oral presentation from Teen Board Members who attended the annual California Library Legislative Day in Sacramento. Gabrielle Baltierra gave an oral report on California Library Legislative Day to the Board Members. *+**** Library Board Minutes May 10, 2007 Page 4 D. BOARD BUSINESS D 1. Library Board Liaison Reports: Oral reports by Members. This is the opportunity for Library Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the community. No reports were given. **~*** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon Expenditures E2. Re-visit the Budget ****** F. COMMUNICATIONS FROM THE PUBLIC None received. ****** G. ADJOURNMENT MOTION: Moved by Member W imberly to adjourn, seconded by Member Lo. Motion carried, 5-0 . Meeting adjourned at 7:45 p.m. Res~p/ectfully submit ed, V (~tlC~ ~~-`~2. Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, June 14, 2007, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:34 p.m. by President Wimberly. Present were Members Coberly, Lo and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services Coordinator/Biane Library, Heather Fredrics, Children's Librarian/BianeLfbraryand Vivian Gazcia, Senior Administrative Secretary. ****** B. ITEMS OF BUSINESS Bl. Budget Study Session PowerPoint Presentation by Library Director Deborah Kaye Clark. Deborah Clark, Library Director, presented a PowerPoint Presentation on the Budget 2007/2008 to the Library Board. . Robert Karatsu, Assistant Library Director, reviewed the Library Goals for 2007/2008. Robert Karatsu, Assistant Library Director, stated that three new full time positions are budgeted. He stated that staff would be starting the reinventing of Archibald Library. In addition to architectural changes, staff will be updating the Archibald Library collection over a three yeazperiod. Michelle Perera, Library Services Manager, stated that another budget goal is to begin advance planning of construction of the second floor of the Biane Library. Member Coberly asked how staff decided on requesting funding for Monday openings at the Biane Library instead of Sundays. Michelle Perera, Library Services Manager, stated that the number one complaint about the Biane Library is that they are closed on Mondays. When school is in session, Mondays represent the first day of the week when students are given assignments. In addition, Sunday is a very bad day for parking at the Victoria Gardens mall. Until parking issues are addressed at the Victoria Gardens complex, Mondays is a much better investment in customer service than Sunday service hours. However, Deborah Clark, Library Director, stated that staff's goal is to have both libraries open seven days a week whenever the funding is available to do so and the parking issues have been resolved. Library Board Minutes June 14, 2007 Page 2 MOTION: Moved by Member Lo to pass the budget as presented for fiscal year 2007/2008, seconded by Member Coberly. Motion carried, 4-0-1 with Bradshaw absent. ****** C. COMMUNICATIONS FROM THE PUBLIC No public was present to address the Board. However, staff used the public portion ofthe meeting to update the Board on key information items received over the past week. Staff shared a letter received from Board Member Donna Bradshaw, announcing her resignation from the Library Board of Trustees effective June 10, 2007. The item was included for information only, no action required. Karye Hood, Reference Services Coordinator/Archibald Library, stated that staffhad received a letter stating that the Rancho Cucamonga Public Library had been awarded, The Big Read Grant. Staff will receive more information next week and update the Library Board at the next meeting. Renee Tobin, Principal Librarian, stated that Summer Reading Program would start this Saturday. The theme is mysteries. The end of the program is August 11 and the Summer Reading Program Party is scheduled for August 16. Cara Vera, Reference Services Coordinator/Biane Library, stated that there will be special event on July 7 at the Paul A. Biane Library on Keeping America Beautiful. ****** D. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Coberly. Motion carried, 4- 0-1 with Bradshaw absent .Meeting adjourned at 7:49 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES ReQUlar Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, July 12, 2007, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, (/rcx~-~ ,~~- Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Re¢ular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, August 9, 2007, at 6:30 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. iR~espectfully submitted, Vivian Garcia Administrative Secretary Approved: STAFF REPORT LIBRdRY SERVICES DEPdRTMENT RANCHO Date: September 13, 2007 C,UCAMONGA To: President and Members of the Library Board of Trustees From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF UPDATED POLICIES: PUBLIC COMPUTER USE POLICY AND STUDY ROOM POLICY RECOMMENDATION That the Library Board of Trustees approves the changes to the existing Public Computer Use Policy and the Study Room Policy as outlined below. BACKGROUND/ANALYSIS The Library Board of Trustees is responsible for establishing policies which govern the operation of all three library outlets under the banner of the Rancho Cucamonga Library Services Department: the Archibald Library, the Paul A. Biane Library and the Virtual Library. In 2003, it was determined by the Board that any time staff proposes changes to approved library policy, no matter how minor, the policy will be brought before the Board for review and approval. Attached are the policies for Public Computer Use Policy and the Study Room Policy. Additions are noted in italics,-strikeouts indicate language removed from the policy. Below are the changes for each policy, listed in bullet point format. Public Computer Use Policy: This policy has been revised to allow PC and Internet access to children 12 years old and under in the Children's Rooms only at both Libraries. (Previously the age restriction for using public Internet was 14 year old). • Children 12 and under may access the computers in the children's room. Children under age 11 must be supervised by a parent or designated guardian over 14 years of age. Computer users 14 years and older should use computers in technology centers. • Computers in children's areas have additional filters applied to limit access to sites such as MySpace, chat rooms and email. (Sites like MySpace have an age restriction (14) so we will enforce this as well in the children's rooms). SrarrE~~sEx 13, 2007 PAGE 2 Study Room Policy: This policy has been revised to clean up language to reflect that we have study rooms in both libraries. Also, the age restriction for using study rooms have been lowered from 18 to 14 years old, as well as minor modification to the reservation policy and identification requirements as listed below: REQUIREMENTS TO USE THE ROOMS: Age limits: Study room use is permitted for patrons 14 years or older. Children under the age of 14 must be accompanied by an adult 18 years or older while in the study rooms. Identification required: A valid library card (patrons with library fines and/or fees exceeding $5 will be blocked from using using/reserving study rooms) will be required to be on file for any patron wishing to use a study room. In addition, a California Driver's license, State or Military ID card, or high school or college ID card will be required to be held by Library staff during the use of the study room. The general public may reserve rooms in two hour blocks. Two reservations are allowed per individual per week. Any individuals present in the room during the two hour use period will also be considered to have used their two hour allotment for that day. Missed bookings canceled due to late arrivals will still be counted. • STUDY ROOM OCCUPANCY: Occupancy is limited to the maximum number of people permitted per room as indicated by the fire code and as posted for each individual study room. FISCAL IMPACT None espectfully submitted, ~~ ~~~ Deborah Kaye Cla ;~ Li rary Director CITY OF RANCHO CUCAMONGA PUBLIC COMPUTER USE POLICY POLICY NO.: PAGE 1 OF 2 EFFECTIVE: APPROVED: 02/08/07 RARY SERVICES PUBLIC COMPUTER USE POLICY PURPOSE As part of its stated mission, the Rancho Cucamonga Public Library provides public access to computers and to the Internet primarily to better serve community educational needs. The purpose of this policy is to outline guidelines for the use of public computers and the Internet (including our wireless network) when accessed through services provided by the Rancho Cucamonga Public Library. GUIDELINES 1. A valid Rancho Cucamonga Public Library card is required to use public access computers. 2. Patrons with library fines andlor fee over $5 will be blocked from using public computers. 3. Use of public access computers is on a first-come, first-served basis. The Library may impose time restrictions on computer use based on demand. Parents, and not the Library, have the responsibility to supervise and guide the use of public access computers and the Internet by their children. 4. Only children 12 and under may access the computers in the children's room. Children under age 11 must be supervised by a parent or designated guardian over 14 years o} age. Computer users 14 years and older should use computers in technology centers. 5. Minors will be allowed to access the Internet only with parental permission. 6. The Internet consists of resources outside of the Rancho Cucamonga Public Library. Some material may not be completely accurate, comprehensive or current. Some material may be considered offensive. The Rancho Cucamonga Public Library has no control over the material on the Internet other than what it has directly posted via its own home page. The Rancho Cucamonga Public Library cannot assure the validity of all information, nor can it protect the public from offensive material. The Rancho Cucamonga Public Library cannot assure access to all resources.at any given time as they may be busy, available only to authorized persons, or may no longer be available. 7. All computer users must adhere to an internet site's use policy or terms of agreement, e.g. My Space requires users to be at least 14 years old. 8. A "filtering" program is installed on all public access Internet terminals. Computers in children's areas have additional filters applied to limit access to sites such as MySpace, chat rooms and email 9. Public access computers are designed to be used by individuals. At the discretion of Library staff, individuals may share a computer if it will not cause disruption to others or impede with access in and around computer area. 10. Certain computer protocols such as FTP and POP have been disabled, and downloading any executable files will be blocked on computers to preserve computer network security. Other programs such as streaming media or chat may not be available in order to preserve network bandwidth. 11. Library staff cannot provide detailed help or individual instruction on the use of the computer programs, Internet or any Web Sites the patron maybe using or interested in accessing. However, staff will make every effort to assist users, and may also refer users to Library material which may be helpful. 12. The Rancho Cucamonga Public Library is not liable for costs incurred through patron use of fee-based services. 13. Saving files may only be done to the A: or auser-supplied USB flash drive. 14. Files may be printed from computers at a cost designated by the Library. 15. It is not appropriate to use public access computer or Internet to interfere with or disrupt other users, services or equipment. Disruptions include, but are not limited to, distribution of unsolicited advertising, harassment, viewing material that can be considered objectionable in the presence of minors, propagation of computer viruses, or use of the network to make unauthorized entry to any other machine. Patrons will not use computers for any illegal activity including copyright violations, or place any text, data, graphics, images, messages, communications, files or other material related to any illegal activity on the Internet. 16. By accepting this policy, the individual agrees to abide by the computer use policy of the Rancho Cucamonga Public Library. 17. The Rancho Cucamonga Public Library may suspend and/or terminate computer or Internet access privileges if the Library reasonably believes that any user has violated these policy guidelines. The Rancho Cucamonga Public Library will review these matters on a case-by-case basis. CITY OF RANCHO CUCAMONGA STUDY ROOM POLICY ~~ POLICY NO.: PAGE 1 OF 1 EFFECTIVE: APPROVED: 03/05/98 SERVICES PURPOSE: To establish guidelines for the public's use of the library study rooms, ensuring fair and equitable access. PHILOSOPHY: TheArchiba[dand Paul A. Biane libraries are "T''-° T'-r.n-~:T pleased to provide study rooms for the use of the general public as well as the use of Adult Literacy and Back 2 Basics (B2B) tutors and students 1-i~er-ae~y-~uters. Some A-nta~erity of the study rooms were provided through Community Development Block Grant funding. A requirement of funding was to give first priority in use to the Adult Literacy program clients. After the priority has been fulfilled, the general public has access to the study room resources. REQUIREMENTS TO USE THE ROOMS: Age limits: Study room use is permitted for patrons 14 years or older. Children under the age of 14 must be accompanied by an adult 18 years or older while in the study rooms. ~ ^ ^a°'' Q ~~°^--^s~€ ~~~o« ~.. «o~..~«^~ 4n ~~ ««^..««1 ~« 4r.~ ..4..~.. «««.r. a..~«~ .4n •...e~ ~~. .. m.««« Identification required: A valid library card (patrons with library fines and/or fees exceeding $S will be blocked from using using/resen~ing study rooms) will be required to be on file for any patron wishing to use a study room. In addition, a California Driver's license, State or Military ID card, or high school or college ID card will be required to beheld by Library staff during the use of the study room. RESERVING THE ROOMS: The study rooms may be reserved by phone or in person through the following procedure: Adult Literacy & Back 2 Basics Tutors: Library staff and tutors enrolled in the Adult Literacy and B2B tutoring programs have first access to reserving the study rooms and may reserve any of the rooms up to two weeks in advance through the Literacy and Buck 2 Basics offices. The general public may reserve any study room available up to 24 hours in advance of the time requested. RESERVATION PERIODS: Adult Literacy and B2B Tutors: Library staff and tutors enrolled in the Adult Literacy and Back 2 Basics programs may reserve the room for as long as necessary for tutoring purposes and as many times per week as they meet with literacy clients. The general public may reserve rooms in two hour blocks. Two reservations are allowed per individual per week. Any individuals present in the room during the two hour use period will also be considered to have used their two hour al[otmentfor that day. Missed bookings canceled due to late arrivals will still be counted. STUDY ROOM OCCUPANCY: Occupancy is limited to the maximum number of people permitted per room as indicated by the fire code and as posted for each individual study room. LATE ARRIVALS: The rooms will beheld for 15 minutes after the scheduled reservation time. After that time, rooms will be available on a first come-first served basis. CONDITION OF THE ROOM: Patrons Tlte-peet>le-using study rooms shall leave the room in a neat, clean, orderly condition. Patrons who fail to follow this requirement will be notified ~°^^' '''° ^^~•~- •~~"'~° °~°°~ ~~«~~° and will be denied,future access to study rooms. Vandalism will result in law enforcement action and al] involved patrons being denied future access to study rooms. Rev. 9/10/07 STAFF REPORT , -~y~-; , LIBRdRP SERVICES DF.PARTbIENT ~= RANCHO Date: September 13, 2007 G'UCAMONGA To: President and Members of the Library Board of Trustees From: Deborah Kaye Clark, Library Services Director Subject: STATUS OF LIBRARY RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports now include a separate sheet for the Paul A. Biane Library, the Archibald Library, and a sheet with combined statistics. Reports are attached. FISCAL IMPACT None ' Res ecttully submitted, ' ~ ~ l/;~ Debora aye Clar ~/ Library Director COMBINED STATISTICS Aug-07 Aug-O6 FY 2007/08 FY 2006/07 Days Open 30 30 60 60 0% 0% Items Borrowed 79,194 64,034 163,583 ~ 127,034 Average Daily 2,640 2,134 2,726 2,117 Change 24% 29% Patrons Registered 1,422 2,045 2,798 2,856 Average Daily 47 68 47 48 Change -30% -2% Information Questions 13,273 7,682 24,164 12,627 Average Daily 442 256 403 210 Change 73% 91% Library Visitors 50,203 42,666 101,079 75,945 Average Daily 1,673 1,422 1,685 1,266 Change 18% 33% Children's Programs 3,408 1,705 4,536 2,979 # of Sessions 39 29 72 63 Aver. Per session 87 59 63 47 Change 100% 52% Items Classified 4,577 16,342 8,152 16,342 Change -72% -50% Volunteer Hours 621 437 1,751 962 Change ~ 42% 82% LITERACY SERVICES Tutor Teams Matched 44 39 N/A N/A Change 13% N/A N/A Learners Waiting 13 17 N/A N/A Change -24% N/A N/A Tutor Hours Volunteered 236 Families for Literacy Participants 8 11 N/A N/A Computer Literacy Participants 58 47 N/A N/A VIRTUAL LIBRARY SERVICES Searches 27,902 N/A 32,444 N/A Retrievals 8,880 N/A 18,801 N/A Tutor.Com Use 145 N/A 373 N/A Home Access 143 N/A 371 N/A In-Library Use 2 N/A 2 N/A Digital Books Audio Downloads 59 87 Print Downloads 4 8 TECHNOLOGY CENTER SERVICES Computer Use Sessions 6,560 1,199 12,622 1,579 Change 447% 699% ProgramslClasses Attendance 73 142 # of sessions ~ 3 6 Aver. Per session 24 24 HOMEBOUND SERVICES Patrons Served 24 N/A 48 N/A Materials Loaned 190 N/A 330 N/A Visitor Hours Volunteered 18 N/A 31 N/A C1.a Page 1 of 3 ADULT SERVICES Information Questions 9,660 3,851 17,058 6,064 General 4,439 8,115 - 6,064 Computer Related 5,221 ~ 8,943 0 Average Daily 322 128 74 101 Change 151% -27% Programs/Classes Attendance 25 258 75 284 # of Sessions 3 7 9 8 Aver. per session 26 20 26 - 36 Tours/Group Visits Attendance 34 571 61 571 # of Sessions 3 26 5 26 Aver. per session 11 0 12 22 Teen ProgramslClasses Attendance 36 ~ 0 99 0 # of Sessions 2 0 5 0 Aver. per session 18 - 0 20 0 CHILDREN'S SERVICES Information Questions 3,613 3,831 7,106 6,563 Average Daily 131 223 132 229 Change -41% -42% Toddler Time 361 78 705 281 # of Sessions 9 4 20 14 Aver. Per session 40 20 20 20 PreschoolStorytime Attendance 286 ~ 278 691 278 # of Sessions 12 10 22 10 Aver. per session 24 28 28 28 Afterschool Storytime Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session ~ 0 0 0 0 Family Storytime Attendance 231 241 282 514 # of Sessions 9 12 13 22 Aver. per session 26 20 27 23 Special Events Program Attendance 2,520 1,108 2,686 1,866 # of Sessions 8 7 14 17 Aver. per session 0 0 76 110 Back to Basics Program Students Enrolled 0 0 ~ 0 0 Aver. Per session 0 0 0 0 Tutor Hours Volunteered 205 Special Programs Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 76 0 Group Visits to Library Attendance 10 0 ~ 22 0 # of Sessions 1 0 2 0 Aver. per session 10 0 0 0 School Visits by Staff o Page 2 ®f 3 15o ao C1.a ARCHIBALD LIBRARY STATISTICS Aug-07 Aug-O6 FY 2007/08 FY 2006/07 Days Open 31 30 61 60 3% 2% Items Borrowed (incl. renewals) 38,057 51,723 79,800 114,723 Average Daily 1,228 1,724 1,308 1,912 Change -26% -30% Archibald Library 36,926 51,307 76,803 113,087 Average Daily 1,191 1,710 1,259 1,885 Change -28% -32% Kidsmobile 1,131 416 2,997 2,282 Changed 172% 31% Patrons Registered 615 700 ~ 1,182 1,511 Archibald Library 606 694 1,151 1,504 Average Daily 20 23 19 25 Change -12% -22% Kidsmobile 9 6 31 7 Information Questions 6,295 4,531 12,425 9,476 Average Daily 203 151 204 158 Change 34% 29% Library Visitors 27,396 30,320 53,880 63,599 Average Daily 884 1,011 883 1,060 Change -13% -17% Children's Programs 1,365 1,005 2,283 2,279 # of Sessions 12 29 22 62 Aver. Per session 114 35 ~ 104 37 Change 4200% 0% Items Classified 2,206 10,010 4,461 11,711 Change ~-78% -62% Volunteer Hours 305 436 951 961 Change ~ -30% -1% LITERACY SERVICES Tutor Teams Matched 44 39 N/A IJ/A Change 13% N/A N/A Learners Waiting 10 10 N/A N/A Change 0% N/A N/A Families for Literacy Participants 9 10 N/A N/A Computer Literacy Participants 58 56 N/A N/A TECHNOLOGY CENTER SERVICES Computer Use Sessions 3;163 407 6,378 1,579 Change 677% 304% C1.a Page 1 of 2 ADULT SERVICES Information Questions 3,956 2,134 7,548 4,347 General 1,754 2,134 3,565 4,347 Computer Related 2,202 0 3,983 0 Average Daily 128 71 124 72 Change 79% 71% ProgramslClasses Attendance 0 18 12 44 # of Sessions 0 1 1 2 Aver. per session 0 18 12 22 TourslGroup Visits Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 #DIV/0! #DIV/0! CHILDREN'S SERVICES Information Questions 2,339 2,397 4,877 5,129 Average Daily 75 80 80 85 Change -6% -6% Toddler Time 39 78 92 281 # of Sessions 2 4 5 14 Aver. Per session 20 20 18 20 Preschool Storytime Attendance 145 278 299 ~ ~ 278 # of Sessions 6 10 6 10 Aver. per session 24 28 50 28 Afterschool Storytime Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session #DIV/0! #DIV/0! #DIV/0! #DIV/0! Family Storytime Attendance 0 241 72 514 # of Sessions 0 12 3 - 22 Aver. per session 0 20 24 23 Special Events Program Attendance 1,181 408 1,670 1,166 # of Sessions 4 6 7 16 Aver. per session 295 68 239 73 Back to Basics Program Students Enrolled 0 0 0 0 # of Sessions 0 0 0 0 Special Programs Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session #DIV/0! #DIV/0! Families for Literacy Storytimes 35 6 138 246 # of Sessions 2 1 9 6 Aver. Per session 18 6 15 41 Group Visits to Library Attendance 0 0 0 0 # of Sessions 0 0 ~ 0 0 Aver. per session #DIV/0! #DIV/0! #DIV/0! #DIV/0! School/Outreach Visits by Staff 0 0 150 40 # of visits o Page 2 of ~ 1 1 C1.a BIANE LIBRARY STATISTICS Aug-07 Aug-O6 FY 2007108 FY 2006/07 Days Open ~ 23 10 43 10 Items Borrowed (incl. Renewals) 41,137 12,311 83,783 12,311 Average Daily 1,789 1,231 1,948 1,231 Change 234% 581% Patrons Registered 807 1,345 1,616 1,345 Average Daily 35 135 38 135 Change -40% 20% Information Questions 6,978 ~ 3,151 11,739 3,151 Average Daily 303 315 273 315 Change 121% 273% Library Visitors 22,807 12,346 47,199 12,346 Average Daily 992 1,235 1,098 1,235 Change 85% 282% Children's Programs 2,043 700 2,253 700 # of Sessions 27 1 50 1 Aver. Per session 76 700 45 700 Change 192% 222% Items Classified 2,371 6,332 3,691 4,631 Change -63% -20% Volunteer Hours 316 1 800 1 Change 31500% 79900% TECHNOLOGY CENTER SERVICES Computer Use Sessions 3,397 792 6,244 792 Change 329% 688% ProgramslClasses Attendance 73 0 142 0 # of sessions 3 0 6 0 Aver. Per session 24 0 24 0 C1.a Page 1 of 2 ADULT SERVICES Information Questions 5,704 1,717 9,510 1,717 General 2,685 1,717 4,550 1,717 Computer Related 3,019 0 4,960 0 Average Daily 248 172 221 172 Change 232% 454% Programs/Classes Attendance 25 240 63 240 # of Sessions ~ 3 ~ 6 8 6 Aver. per session ~ 8 40 8 40 TourslGroup Visits Attendance 34 571 61 571 # of Sessions 3 26 5 26 Aver. per session 11 22 12 22 Teen Programs/Classes Attendance 36 0 99 0 # of Sessions 2 0 5 0 Aver. per session 18 0 20 0 CHILDREN'S SERVICES Information Questions 1,274 1,434 2,229 1,434 Average Daily 55 143 52 143 Change -61% -64% Toddler Time 322 0 613 0 # of Sessions 7 0 15 0 Aver. Per session 46 0 41 0 PreschoolStorytime Attendance 141 392 0 # of Sessions 6 0 16 0 Aver. per session 24 0 25 0 Afterschool Story[ime Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 Family Story[ime Attendance 231 0 210 0 # of Sessions ~ 9 0 10 0 Aver. per session 26 0 21 0 Special Events Program Attendance 1,339 700 1,016 700 # of Sessions 4 1 7 1 Aver. per session 335 700 145 700 Back to Basics Program Students Enrolled 0 0 0 0 # of Sessions 0 0 0 0 Special Programs Attendance 0 0 0 0 # of Sessions 0 0 0 0 Aver. per session 0 0 0 0 Group Visits to Library Attendance 10 0 22 0 # of Sessions 1 0 2 0 Aver. per session 10 0 11 0 School Visits by Staff 0 0 0 0 # of visits o Page 2 of ~ 0 0 C1.a STAFF REPORT LIBRARY SERVICES DEPdRTMENT Date: September 13, 2007 To: Rancho Cucamonga Library Board From: Deborah Kaye Clark, Library Services Director Subject: STATUS OF 2007/2008 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS RANCHO C,,UCAMONGA Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It iricludes separate reports for Archibald Library revenue, Victoria Gardens Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2007/2008" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures "2007/2008" is an accounting of all funds expended in the current fiscal year and will be available at the meeting. FISCAL IMPACT None Re pectfully submitted, Debora aye Clar -- Library Director ~D Schedxle A TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Jul-07 01-Jul $63.40 $122. 95 $3. 50 02-Jul $364.11 $246. 43 $0. 00 03-Jul $861.25 $602. 85 $5. 25 04-Jul $0.00 $0. 00 $0. 00 05-Jul $501.33 $549. 01 $0. 00 06-Jul $501.74 $351. 42 $0 .00 07-Jul $368.62 $347. 85 $0 .00 08-Jul $146.95 $108. 87 $0 .00 09-Jul $367.40 $162. 89 $0 .00 10-Jul $957.99 $479. 61 $0 .00 11-Jul $638.09 $342. 92 $3 .50 12-Jul $822.70 $476. 85 $0 .00 13-Jul $414.76 $301. 01 $0 .00 14-Jul $558.23 $396. 30 $0 .00 15-Jul $182.70 $110. 22 $6 .30 16-Jul $639.80 $218. 62 $8 .00 17-Jul $652.80 $493. 21 $0 .00 18-Jul $733.29 $370. 42 $0 .00 19-Jul $662.38 $335. 93 $3 .00 20-Jul $412.47 $329. 97 $0 .00 21-Jul $357.95 $322. 21 $0 .00 22-Jul $144.55 $128. 31 $0 .00 23-Jul $384.03 $242. 97 $0 .00 24-Jul $549.26 $435. 17 $0 .00 25-Jul $652.16 $359. 23 $0 .00 26-Jul $518.09 $410. 05 $3 .00 27-Jul $251.89 $313. 06 $0 .00 28-Jul $638.50 $356. 67 $0 .00 29-Jul $137.79 $96. 07 $3 .00 30-Jul $282.13 $213 .24 $2 .45 31-Jul $527.69 $555 .86 $0 .00 TOTALS: $12,914.05 $9,780 .17 $38 .00 July 2006 TOTALS $11,767.47 $6,624 .73 $114 .28 CHANGE 10% 48% -67% ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT SFEES RENTALS SERV. Jul-07 01-Jul $63 .40 $122. 95 $3. 50 02-Jul $364 .11 $246. 43 $0. 00 03-Jul $413 .08 $269. 83 $5. 25 04-Jul $0 .00 $0. 00 $0. 00 05-Jul $250 .69 $222. 99 $0. 00 06-Jul $219 .75 $181. 95 $0. 00 07-Jul $188 .31 $142. 97 $0. 00 08-Jul $146 .95 $108. 87 $0. 00 09-Jul $367 .40 $162. 89 $0. 00 10-Jul $413 .76 $161. 96 $0. 00 11-Jul $325 .95 $147. 78 $3. 50 12-Jul $482 .36 $222. 08 $0. 00 13-Jul $172 .48 $90. 99 $0. 00 14-Jul $275 .04 $148. 48 $0. 00 15-Jul $182 .70 $110. 22 $6. 30 16-Jul $639 .80 $218. 62 $8. 00 17-Jul $232 .30 $141. 53 $0. 00 18-Jul $462 .99 $160. 11 $0. 00 19-Jul $313 .55 $109. 53 $3. 00 20-Jul $115 .55 $109. 77 $0. 00 21-Jul $202 .85 $178. 80 $0. 00 22-Jul $144 .55 $128. 31 $0. 00 23-Jul $384 .03 $242. 97 $0. 00 24-Jul $269 .51 $125. 36 $0. 00 25-Jul $297 .98 $161. 19 $0. 00 26-Jul $280 .75 $145. 47 $3. 00 27-Jul $139 .05 $111. 87 $0. 00 28-Jul $303 .80 $148. 28 $0. 00 29-Jul $137 .79 $96. 07 $3. 00 30-Jul $282 .13 $213. 24 $2. 45 31-Jul $161 .65 $155. 02 $0. 00 TOTALS: $6,692 .61 $4,786. 53 $38. 00 BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Jul-07 01-Jul $0.00 $0. 00 $0. 00 02-Jul $0.00 $0. 00 $0. 00 03-Jul $448.17 $333. 02 $0. 00 04-Jul $0.00 $0. 00 $0. 00 05-Jul $250.64 $326. 02 $0. 00 06-Jul $281.99 $169. 47 $0. 00 07-Jul $180.31 $204. 88 $0. 00 OS-Jul $0.00 $0. 00 $0. 00 09-Jul $0.00 $0. 00 $0. 00 10-Jul $544.23 $317. 65 $0. 00 11-Jul $312.14 $195. 14 $0. 00 12-Jul $340.34 $254. 77 $0. 00 13-Jul $242.28 $210. 02 $0. 00 14-Jul $283.19 $247. 82 $0. 00 15-Jul $0.00 $0. 00 $0. 00 16-Jul $0.00 $0. 00 $0. 00 17-Jul $420.50 $351. 68 $0. 00 18-Jul $270.30 $210. 31 $0. 00 19-Jul $348.83 $226. 40 $0. 00 20-Jul $296.92 $220. 20 $0. 00 21-Jul $155.10 $143. 41 $0. 00 22-Jul $0.00 $0. 00 $0. 00 23-Jul $0.00 $0. 00 $0. 00 24-Jul $279.75 $309. 81 $0. 00 25-Jul $354.18 $198. 04 $0. 00 26-Jul $237.34 $264. 58 $0. 00 27-Jul $112.84 $201. 19 $0. 00 28-Jul $334.70 $208. 39 $0. 00 29-Jul $0.00 $0. 00 $0. 00 30-Jul $0.00 $0. 00 $0. 00 31-Jul $366.04 $400. 84 $0. 00 TOTALS: $5,693.75 $4,993. 64 $0. 00 TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Aug-07 01-Aug $693.16 $323. 47 $3. 00 02-Aug $737.07 $434. 58 $0. 00 03-Aug $506.49 $264. 82 $0. 00 04-Aug $452.58 $371. 42 $0. 00 05-Aug $53.75 $118. 12 $0. 00 06-Aug $515.51 $160. 65 $8. 50 07-Aug $745.33 $409. 66 $6. 50 OS-Aug $599.99 $396. 50 $4. 00 09-Aug $651.42 $349. 68 $2. 50 10-Aug $405.65 $236. 22 $0. 00 11-Aug $399.00 $351. 53 $0. 00 12-Aug $202.90 ~ $77. 26 $0. 00 13-Aug $235.24 $163. 59 $0. 00 14-Aug $415.09 $447. 74 $0. 00 15-Aug $512.23 $353. 50 $10 .00 16-Aug $509.67 $345. 73 $5 .00 17-Aug $293.03 $283. 32 $0 .00 18-Aug $382.05 $475. 71 $0 .00 19-Aug $145.95 $66. 47 $0 .00 20-Aug $384.19 $171. 55 $0 .00 21-Aug $775.82 $378. 57 $1 .50 22-Aug $578.25 $384. 03 $9 .50 23-Aug $630.05 $263. 85 $0 .00 24-Aug $491.61 $258. 02 $0 .00 25-Aug $465.70 $302. 65 $0 .00 26-Aug $115.45 $90. 01 $0 .00 27-Aug $492.40 $132. 26 $21 .30 28-Aug $569.64 $415. 85 $0 .00 29-Aug $1,043.97 $263. 56 $1 .60 30-Aug $524.47 $310. 28 $0 .00 31-Aug $578.14 $360. 08 $0 .00 TOTALS: $13,625.80 $8,960. 68 $73 .40 August 2006 TOTALS $13,853.94 $8,122. 95 $56 .00 %CHANGE -2% 1 0% 31% ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Aug-07 01-Aug $234. 04 $150.59 $3. 00 02-Aug $294. 42 $191.85 $0. 00 03-Aug $202. 89 $72.65 $0. 00 04-Aug $175. 15 $148.27 $0. 00 05-Aug $53. 75 $118.12 $0. 00 06-Aug $515. 51 $160.65 $8. 50 07-Aug $324. 35 $138.07 $6. 50 08-Aug $278. 19 $168.44 $4. 00 09-Aug $392. 69 $168.69 $2. 50 10-Aug $231. 45 $89.79 $0. 00 11-Aug $162. 30 $160.57 $0. 00 12-Aug $202. 90 $77.26 $0. 00 13-Aug $235. 24 $163.59 $0. 00 14-Aug $128. 19 $169.95 $0. 00 15-Aug $302. 74 $130.24 $10. 00 16-Aug $252 .40 $150.83 $5. 00 17-Aug $95 .45 $146.19 $0. 00 18-Aug $191 .95 $193.50 $0. 00 19-Aug $145 .95 $66.47 $0. 00 20-Aug $384 .19 $171.55 $0. 00' 21-Aug $328 .25 $138.29 $1. 50 22-Aug $237 .32 $163.79 $9. 50 23-Aug $295 .24 $136.18 $0. 00 24-Aug $252 .21 $113.96 $0. 00 25-Aug $208 .85 $132.02 $0. 00 26-Aug $115 .45 $90.01 $0. 00 27-Aug $492 .40 $132.26 $21 .30 28-Aug $313 .24 $144.79 $0 .00 29-Aug $377 .65 $125.06 $1 .60 30-Aug $213 .87 $158.23 $0 .00 31-Aug $230 .89 $120.89 $0 .00 TOTALS: $6,158 .23 $4,292.75 $73 .40 BIANE LIBRARY FINES MEDIA REF REVENUE REPORT &FEES RENTALS SERV. Aug-07 01-Aug $459 .12 $172.88 $0. 00 02-Aug $442 .65 $242.73 $0. 00 03-Aug $303 .60 $192.17 $0. 00 04-Aug $277 .43 $223.15 $0. 00 05-Aug $0 .00 $0.00 $0. 00 06-Aug $0 .00 $0.00 $0. 00 07-Aug $420 .98 $271.59 $0. 00 08-Aug $321 .80 $228.06 $0. 00 09-Aug $258 .73 $180.99 $0. 00 10-Aug $174 .20 $146.43 $0. 00 11-Aug $236 .70 $190.96 $0. 00 12-Aug $0 .00 $0.00 $0. 00 13-Aug $0 .00 $0.00 $0. 00 14-Aug $286 .90 $277.79 $0. 00 15-Aug $209 .49 $223.26 $0. 00 16-Aug $257 .27 $194.90 $0. 00 17-Aug $197 .58 $137.13 $0. 00 18-Aug $190 .10 $282.21 $0. 00 19-Aug $0 .00 $0.00 $0. 00 20-Aug $0 .00 $0.00 $0. 00 21-Aug $447 .57 $240.28 $0. 00 22-Aug $340 .93 $220.24 $0. 00 23-Aug $334 .81 $127.67 $0. 00 24-Aug $239 .40 $144.06 $0. 00 25-Aug $256 .85 $170.63 $0. 00 26-Aug $0 .00 $0.00 $0. 00 27-Aug $0 .00 $0.00 $0. 00 28-Aug $256 .40 $271.06 $0. 00 29-Aug $666 .32 $138.50 $0. 00 30-Aug $310 .60 $152.05 $0. 00 31-Aug $347 .25 $239.19 ' $0. 00 TOTALS: $6,889 .43 $4,667.93 $0. 00 Schedule B BALANCE SHEET August FY 2007/2008 Revenues Earned Projected Loss/Gain Fines & Fees $26,540 $40,000 ($13,460) -33.7% Media Rentals $18,741 $20,000 ($1,259) -6.3% Print Fees $1,596 $1,668 ($72) -4.3% Information Services Fees $111 $332 ($221) -66.4% Special Event Rental $0 $500 ($500) -100.0% Direct Loan $0 $0 $0 #DIV/0! Totals: $46,988 $62,500 ($15,512) -24.8% *Balance for Year through August ($15,512) D2 - Schedule C LIBRARY EXPENDITURES JUL. AUG TOTALS SPENT PER FUNDS % % OF 20 0 712 0 0 8 ~ ~ CATEGORY REMAINING SPENT YEAR '1290801- Administration ~RSONNEL 17% 5000 REGULAR SALARIES $275,650 $12,654 $15,621 $28,275 $28,275 $247,375 10% 5010 PART TIME SALARIES $22,050 $1,514 $1,971 $3,485 $3,485 $18,565 16% 5030 FRINGE BENEFITS $131,980 $10,998 $10,998 $21,997 $21,997 $109,983 17% TOTAL PERSONNEL $429,680 $25,166 $28,591 $53,757 $53,757 $375,923 13% OPERATIONS 5100 TRAVEL 8 MEETINGS $12,000 ~ $0 $12,000 0% Clark -workshops $0 CLA Legislative Committee ~ $0 Meeting Supplies $0 Inservice Workshops $0 Food $0 Joan Frye Williams $0 CLA Legislative Day $0 CLA Conference ~ $0 6102 TRAINING $2,000 ~ $0 $0 $2,000 5105 MILEAGE $7,000 $923 ~ $6,077 ~ 13% Auto Allowance $6,000 $462 $462 $923 $923 $5,077 15% Reimbursement $1,000 $0 $0 $1,000 - 0°/ Conference Mileage ~ $0 $0 5160 OFFICE SUPPLIES $2,000 $0 $2,000 0%~ Board supplies $0 . • Photography $0 Office Depot $0 Letterhead $0 Miscellaneous ~ $0 Computer supplies $0 5160 MEMBERSHIP DUES $2,900 $0 $2,900 0% Amedcan Library Assoc. $500 $0 $0 $500 0°/ California Library Assoc. $700 $0 $0 $700 0% Codi Membership $200 $0 Inland Library system $1,500 $0 $0 $1,500 0°/ 6200 MAINTENANCEIOPER $9,000 $0 $9,000 0°/ Printing/Postage ~ $2,000 $0 $0 $2,000 0% . FedEx $0 Printing $0 Postage ~ $0 Special Program Supplies $5,000 $0 $5,000 0%' Board Supplies ~ $0 • Engraving ~ $0 Inservice $0 Telethon $0 Bindery $2,000 ~ $0 $0 $2,000 0% 220 CELLULAR TECHNOLOGY $900 _ Library Directors Cell Phone $900 $0 5283 DEPRECIATION-COMPUTER E( $4,120 $0 5300 CONTRACT SERVICES $80,000 $0 $80,000 0% Encumbrance ~ $0 $0 Collection Agency $20,000 $0 $20,000 0% Dynix System Maintenance $35,000 $0 ~ $35,000 0% Minutes $0 $0 Offc Equip/Maintenance $15,000 $0 $0 $15,000 0% Konica Fund ~ _ ~ $0 ~ $0 Misc. $0 $0 Printing of Library Brochure ~ $10,000 $0 5400 TELEPHONE $15,000 ~ $0 $15,000 ~ 0% General Telephone services $0 Additional services - $0 5402 WATER UTILITIES $3,000 $0 $3,000 0°/ Water Use $0 5403 ELECTRIC UTILITIES $75,000 $7,016 $7,016 $7,016 $67,984 9% 5501 ADMIN.IGENERAL OVERHEAD $189,000 $15,750 $15,750 $31,500 $31,500 $157,500 17% 9298 Transfer Out-Literacy $45,160 $3,763 $3,763 $7,527 $7,527 $37,633 17% TOTAL LIBRARY BUDGET $871,740 $51,695 $48,104 ~ $99,800 $100,723 $733,384 12% • • BOOKMOBILE SERVICES JUL AUG TOTALS SPENT PER FUNDS % % OF Cost Center 1290604 2007/2008 CATEGORY REMAINING SPENT YEAR ~ERSONNEL 17% 5000 REGULAR SALARIES $56,050 $3,314 $4,419 $7,733 $7,733 $48,317 14% 5010 PART TIME SALARIES $16,000 $878 $939 $1,817 $1,817 $14,183 11% 5030 FRINGE BENEFITS- $28,050 $2,338 $2,336 $4,675 $4,675 $23,375 17% TOTAL PERSONNEL $100,100 $6,529 $7,696 $14,225 $14,225 $85,875 14°h OPERATIONS 5100 TRAVEL 8 MEETINGS $0 $0 $0 $0 $0 EO 0% 5105 MILEAGE $100 $0 $0 $0~ b0 $100 0% 5150 OFFICE SUPPLIES & EQUIP $500 b0 $500 0% Office Supplies $0 $0 $0 Equipment $0 $0 $0 5200 MAINTENANCEIOPER $2,000 $0 $2,000 0% Books/Materials $2,000 $0 $0 $0 $2,000 0% 5283 DEPRECIATION -COMPUTER $2,420 $403 . $2,017 17% Total for Depreication -Computer Equip $2,420 $202 $202 $403 $2,017 17% 5400 TELEPHONE UTILITIES $1,500 $0 $1,500 0% Cellular Technology $1,500 $0 $0 $0 ~OTAL BOOKMOBILE BUDGET $106,620 $6,731 $7,897 ~ $14,628 $14,628 $89,475 14% • LIBRARY EXPENDITURES 2007/2008 1290606-Archibald •ERSONNEL 5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS 5100 TRAVEL 8 MEETINGS Meeting Supplies PLA Conference CLA Legislative Day CLA Conference ~ ~ Special Workshops Karye Jennifer 5105 MILEAGE Reimbursement Pages Other ConTerence Mileage 5150 OFFICE SUPPLIES Photography Office Depot Letterhead . Pcard charges Reimbursements Computer supplies 5752 COMPUTER SOFTWARE Software Active Network 5160 MEMBERSHIP DUES American Library Assoc. California Library Assoc. Renee Tobin 5200 MAINTENANCEIOPER Administration Bookpage Publication Name Plates Books/Materials Adult Books Large Print Paperbacks Reference Books Book Update Fund Children's Books Teen Boaks Magazin eslP ublications Media Books on Tape -Friends Audio books -Children CD's (music) DVD's .Postage for Circulation Printing RFID Supplies Special Program Supplies Adult Program Supplies Back to Basics JUL $526,950 $30,515 $422,480 $17,061 $275,130 $22,928 $1,224,560 $70,504 $4,500_ AUG ~ TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT YEAR 17% $42,151 $72,667 $72,667 ~ $454,283 14% $24,625 ~ $41,686 $41,686 $380,794 10% $22,928 $45,855 $45,855 $229,275 17% $89,704 $160,208 $160,208 $1,064,352 13% $75 $200 $200 $10,000 $1,000 $1,000 $250 $650 $450 $200 $140 $437,000 $100,000 $75,000 $200,000 $75,000 $25,000 $12,000 $25,000 $474 $58 $10,000 $15,000 $0 $0 $0 $0 $0 $75 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $250 $0 $0 $0 $0 $140 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $474 $58 $0 $0 $0 $0 $0 $0 $75 $4,425 2°/ $0 $200 0% $0 $200 0% $0 $10,000 0% $250 $1,000 25% $0 $650 0% $0 $450 0% $0 $200 0% $1,798 $435,202 0% $1,381 $98,619 1% $0 $12,000 0°/ $849 $14,151 6% Banners $0 Children's Program Supplies $0 Harry Potter Event $824 $824 Summer Reading Program • Circulation Supplies - $25 $25 $0 Library Cards $0 Computer supplies $0 Interlibrary Loan fees $0 . LCD Projector $417 $417 5300 CONTRACT SERVICES $82,000 $8,265 $73,735 70% Encumbrance $0 Book Processing $40,000 ~ $0 $0 $40,000 0% Children's Programs $10,000 $1,125 $975 $2,100 Office Equipment Services ~ $0 Photocopier Service -Konica $3,458 $2,707 $6,165 Misc. ~ $p OCLC Account $0 RFID Equipment Maintenance $10,000 $0 , Security Guard Service $22,000 $0 $0 $22,000 0% TOTAL LIBRARY BUDGET $1,756,910 $76,051 $94,665 $170,736 $170,346 $1,568,584 10% • • ' ~ LIBRARY EXPENDITURES 2007/2008 1290607 -Victoria Gardens •ERSONNEL 5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS 5100 TRAVEL & MEETINGS Meeting Supplies Inservice Workshops Training Sessions CLA Conference PLA Conference ~ . Special Workshops Cara Vera Heather Fredrics 5105 MILEAGE Reimbursement Pages Other Conference Mileage 5150 OFFICE SUPPLIES Photography • Offce Depot Miscellaneous Computer supplies Federal Express 5152 COMPUTER SOFTWARE Staff Computer software 5160 MEMBERSHIP DUES American Library Assoc. 5200 MAINTENANCE/OPER Administration Headphones/Adapters Misc. Books/Materials Adults Bookstore Rush Large Print Books Paperbacks Reference Childrens Teen Media Books on Tape CD's (music) DVD's CD ROMS Magazines/Publications Printing/Postage • Postage Printing RFID Tags Special Program Supplies Adult Program Supplies Back to Basics JUL , $624,910 $26,812 $423,700 $13,226 $321,250 $26,771 $1,369,860 $66,810 $4,500 1UG TOTALS SPENT PER CATEGORY $35,750 $62,562 $62,562 $18,043 $31,269 $31,269 $26,771 $53,542 $53,542 $80,564 $147,373 $147,373 $75 $200 $200 $10,000 $0 $0 $650 $240,000 $175,000 $75,000 $75,000 $25,000 $25,000 $15,000 $0 $10,000 $15,000 $0 $0 $0 $0 $0 $0 $75 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 FUNDS % % OF REMAINING SPENT YEAR 17% $562,348 10% $392,431 7% $267,708 17% $1,222,487 11 $0 $4,500 0% $0 $200 0% $0 $200 0% $0 $10,000 0% -$0 $0 #DIVIOI $0 $0 #DIV/0! $1,430 $238,570 1% $0 $0 $0 $10,883 $164,117 6% $4,217 $4,217 $0 $0 $6,193 $6,193 $0 $0 $0 $416 $416 $21 $37 $58 $0 $0 $0 $15,000 '0% $0 $0 $0 $0 $0 $0 $1,022 $13,978 7% $386 $386 $0 ' .Black History Cultural Night $p Board Supplies $p Cataloging Supplies $p Children's Program Supplies Summer Reading Program $192 $192 Children's Supplies $0 Circulation Supplies $0 Library cards $p Computer supplies $p Freight Charges $p Graphic Artist Supplies $831 $831 Jumbotron Replacement Bulbs $0 Photography $0 Teen Program Supplies $22 $22 5300 CONTRACT SERVICES $70,000 $2,916 $67,082 Book Processing $20,000 . - $0 $0 $12,304 Tutor Training $0 Children's Programming Fund $10,000 $1,568 $1,350 $2,918 Office Equip/Machine Maint. $10,000 $0 Photocopiers -Konica $p TOTAL LIBRARY BUDGET $1,695,210 . $74,592 $88,088 $162,680 $151,722 $1,542,838 • 4% 9% • California Literacy Campaign Budget JUL AUG TOTALS SPENT PER FUNDS % % OF Cost Center 1298601 2007/2008 ~ CATEGORY REMAINING SPENT YEAR ERSONNEL 17% 000 REGULAR SALARIES $47,280 $2,635 $3,513 $6,148 $6,148 $41,132 13% 5010 PART TIME SALARIES $19,000 $1,343 $1,801 $3,144 $3,144 $15,856 17% 5030 FRINGE BENEFITS ~ $24,310 $2,026 $2,026 $4,052 $4,052 $20,258 17% TOTAL PERSONNEL $90,590 $6,003 $7,340 $13,343 $13,343 $77,247 15% OPERATIONS ' 5100 TRAVEL 8 MEETINGS $1,000 $0 $0 $0 $0 $1,000 0% 5105 MILEAGE ~ $200 $0 $0 $0 $0 '$200 0°h 5150 OFFICE SUPPLIES 8 EQUIP $500 $0 $0 $0 $0 $500 0% Office Supplies Equipment Tutor Appreciation 5160 MEMBERSHIP DUES $270 $0 $270 0% California Literacy $130 $0 $0 $0 ~ $130 0% SCLLN $140 $0 $0 $0 5200 MAINTENANCE/OPER $500 ~ ' Instructional Resources $500 ~ $0 $0 $0 5300 CONTRACT SERVICES $1,930 $0 $1,930 0% LitPro Annual Service Agreement $430 $0 $0 $0 .Tutor Training $1,500 $0 $0 $0 TOTAL LITERACY BUDGET $94,990 $6,003 $7,340 $13,343 $13,343 $80,647 14 • RDA Library Budget JUL AUG TOTALS SPENT PER FUNDS % % OF Cost Center 2630601 2006/2007 CATEGORY REMAINING SPENT YEAR .OPERATIONS - 5152 COMPUTER SOFTWARE $15,000 $0 $15,000 0% 17% Opac Software $0 Equipment 5207 MAINTENANCE/OPER ~ $196,170 $39,191 $156,979 20% Books/Materials $100,000 $0 $100,000 0% McNaughtong Book Services $0 Brightboard Digital Display On Line Materials $p Lit Finder $1,700 $1,279 $1,279 $421 Biography Resource Center $7,$20 $8,793 $8,793 ($1,273) Califa Group LA Times $4,000 $0 $4,000 Learning Express - $3,350 $0 $3,350 Literacy Resource Center $19,000 $20,854 $20,854 ($1,854) Magazine Index $37,000 $0 ~ $37,000 Newsbank $5,500 $0 $5,500 Opposing Viewpoints Rsrc Ctr $7,000 $8,265 $8,265 ($1,265) Overdrive $p Reference USA $9,500 - $0 $9,500 Social Issues and Resources $1,600 $0 $1,600 5300 CONTRACT SERVICES $15,000 $0 $15,000 0% Design Services-Archibald $15,000 ~ $0 Dynix ComputerUpgrade Carryovers $0 5605 COMPUTER EQUIP $30,000 $0 $30,000 0% Replace OPAC Standard PC"s (15) $0 606 FURNISHINGS $129,000 $0 $129,000 0% Furniture $56,600 $0 Love Seats ~ $0 Shelving ~ $62,400 $0 Signage $10,000 ~ $0 TOTAL RDA BUDGET $226,170 $39,191 $0 $39,191 $39,191 $786,979 17% • ' ~RtNCHO CUCAMONGA PUBLIC LIBRARY Garcia, Vivian From: Cole, Nina Sent: Thursday, September 06, 2007 3:25 PM To: Clark, Deborah; Karatsu, Robert; Tobin, Renee; Garcia, Vivian Subject: StatisticsAugust2007.doc August Childrens Stats RANCHO CUCAMONGA PUBLIC LIBRARY CHILDREN'S SERVICES MONTHLY STATISTICS MONTH August YEAR 2007 STATISTICS Information transactions Programs: Storytimes Toddler Time Thurs 11:00 a.m. Number of Programs Attendance Total Toddler Times Number of Programs 2 Attendance TOTALS 2339 2 39 39 Preschool Storytime 1, Wed. 10 am Number of Programs 3 Attendance 76 Preschool Storytime 2, Wed. 11 am Number of Programs 3 Attendance 69 Total Preschool Storytimes 6 Attendance 145 Family Storytime, Sat. 11:00 a.m. Number of Programs 2 Attendance 67 Total Family Storytimes 2 Attendance 67 After School Cool Thursday 4:00 p.m. Page 1 of 2 9/6/2007 RANCHO CUCAMONGA PUBLIC LIBRARY Number of Programs Attendance Total Storytimes Attendance SRP Programs Number of Programs Attendance End of SRP Party 0 0 10 251 3 316 675 0 0 Class or Group Visits/Tours to the Library Cucamonga Elementary Attendance Tota[ Tours 0 Off Site Visits Headstart Total Visits Attendance 0 0 Page 2 of 2 9/6/2007 Adult Literacy Statistics (August 2007) Learner/Tutor (matched) - 44 pairs Learner (Assessed) Waiting to be matched - 10 Learners waiting to be assessed - 2 Families for Literacy (FFL) participants - 9 FFL Storytime Attendance - (Storytime will resume in September) Computer Literacy participants served - 58 Total Program Participants for the month=90 (this includes tutors, learners and families who participated in tutoring and "special events ") Biane Library SRP Volunteer Hours Last Name First Name Jun July Aug Total Alcaraz Troy 16 36.0 20 72 Baldridge Julia a.o o.o o.o a.o ttarln Monica 0.0 8.0 7.0 15.0 Buchiarelli Paige o.0 1z.o z.o ta.o Campos Sevanny 10.0 32.0 0.0 42.0 Choi Elisa 6 4.0 0 10 Choudhury Nishat o.0 28.5 zs.2 57.7 Duran Jazzmine 6.0 12.0 0.0 18.0 Espinoza Laura o.0 4.0 0.o a.o Galvan Ashley 4.o e.o 6.0 1s.o Huang Michelle o.o o.0 2.0 2.0 Le Christine o.o o.o o.o o.o Lee Justin 8.0 0.0 0.o s.o Lee David 8.0 0.0 0.o s.o Loftis Ashley 6.0 0.0 0.o s.o Milan Hugo o.0 5.0 7.0 13.0 Miley Misty 6.0 0.0 0.o s.o Montaya Breanna 10 30 6 4s Nunez Courtney 1a 16 2 28 Paglinawan Kristina 8.0 0.0 0.o s.o Patton Kim 2.0 0.0 2.0 Rahman Remie o.o 26.0 10.2 3s.2 Ritchie Chelsea o.o o.0 2.0 2.0 Smith Shalyn 20 0.0 0 20 Tang Alan s.o s.o z.o as.o Trevino Brigitte 8 24.0 16 48 ValenCla Amanda 4.0 28.5 12.0 44.5 Total 142.0 281.0 123.3 546.3 ~1 ~\ t PCReser4ation PC Usage Report Garcia, Vivian Page 1 of 1 From: Tuckerman, Adam Sent: Saturday, September 01, 2007 3:03 PM To: Clark, Deborah; Perera, Michelle; Karatsu, Robert; Garcia, Vivian Cc: Vera, Cara Subject: August PC Use PCReservation PC Usage Report Organized By Month Prepared 09/01/2007 August Uses 3397 Change: ±19% 8 Month Average: 2735 Tech Center Reference Questions For August 301.8 Totals Mouth Total Uses Total Time Avera a Session 2007-01 2429 2170:19 53.610 2007-02 2265 1986:45 52.629 2007-03 2794 2400:24 51.548 2007-04 2469 2322:22 56.437 2007-OS ~ 3004 2718:22 54.295 2007-06 2681 2614:33 58.513 2007-07 2847 2658:00 56.017 2007-08 3397 3095:24 54.673 TOTALS 21886 19976:47 54.726 TFic report was generated using the Envision Ware /nc. Reporting Module 9/4/2007 VICTORIA GARDENS STATISTICS .IUI-07 FY 2006/07 Days Open 20 20 Items Borrowed 42,646 42,646 Average Daily 2,132 2,132 °/ Change 1 Patrons Registered 809 809 Average Daily 40 - 40 Change -9% Information Questions 4,761 4,761 Average Daily 238 238 Change 41 Library Visitors 24,392 24,392 Average Daily 1, 220 1,220 Change ~ -1 Children's Programs 1,768 1,768 # of Sessions 35 35 Aver. Per session 51 51 Change 25% Items Classified 0 Change -100% Volunteer Hours 467 467 Change -103% -100% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,847 2,847 Change 0% Technology Questions 1, 941 1,941 Change ~ fl/8 Waiting for computer 0 0 Change ProgramslClasses Attendance 69 69 # of Sessions 3 3 Aver. per session 23 23 ADULT SERVICES Information Questions 1,865 1,865 Average Daily 93 93 °/ Change -16% ProgramslClasses Attendance 38 38 # of Sessions 5 5 Aver. per session 8 8 Teen Programs 63 63 # of Sessions 3 3 Aver. per session 21 21 TourslGroup Visits Attendance 27 27 # of Sessions 2 2 Aver. per session 14 14 CHILDRENS SERVICES Information Questions 955 955 Average Daily 48 48 Change '17% Toddler Time 291. 291 # of Sessions 8 8 Aver. Per session 36 36 Preschool Storytime Attendance 251 251 # of Sessions 10 10 Aver. per session 25 25 Akerschool Storytime Attendance 0 0 # of Sessions 0 0 Aver. per session 0 0 Family Storytime Attendance 210 210 # of Sessions 10 10 Aver. per session 21 21 Special Events Program Attendance 1,016 1,016 # of Sessions 7 7 Aver. per session 145 145 Back to Basics Program 0 0 # of Sessions 0 0 Aver. Per session 0 0 Back to Basics Special Program Att. 0 0 # of Sessions 0 0 Aver. Per session 0 0 Group Visits to Library Attendance 12 12 # of Sessions 1 1 Aver. per session 12 12 School Visits by Staff 0 0 # of Visits 0 0 Archibald Library Jul-07 FY 2006/07 Days Open 30 30 Items Borrowed (incl. renewals) 41,743 41,743 Average Daily 1,391 1,391 °/ Change 4% 4% Archibald Library 39,877 39,877 Average Daily 1,329 1,329 Change 1 % 1 Kidsmobile 1,866 1,866 Changed 127% 127% Patrons Registered 567 567 Archibald Library 545 545 Average Daily 18 18 change -4% -4% Kidsmobile 22 22 Information questions 6,130 6,130 Average Daily 204 204 %Change -7% -7% Library Visitors 26,484 26,484 Average Daily 883 883 %Change -1 % -1 Children's Programs 766 766 # of Sessions 15 15 "Aver. Per session 51 ~ 51 °/ Change 22% 22% Items Classified 0 Change Volunteer Hours 646 646 Change 482% 482% LITERACY SERVICES Tutor Teams Matched 45 45 %Change 10% 10% Learners Waiting 8 8 %Change -33% -33% Families for Literacy Participants 9 9 Computer Literacy Participants 58 58 TECHNOLOGY CENTER SERVICES Computer Use Sessions 3,215 3,215 Change 8% 8% Technology questions 1,781 1,781 change n/a n/a Waiting for computer 0 0 %Change ADULT SERVICES Information Questions 1,811 1,811 Average Daily 60 60 %Change -41% -41% ProgramslClasses Attendance 12 12 # of Sessions 1 1 Aver. per session _ 12 12 TourslGroup Visits Attendance 0 1 # of Sessions 0 8 Aver. per session CHILDRENS SERVICES Information Ouestions 2,538 2,538 Average Daily 85 85 %Change -7% -7% Toddler Time 51 51 # of Sessions 3 3 Aver. Per session - 17 17 Preschool Storytime Attendance 154 154 # of Sessions 6 6 Aver. per session 26 26 Afterschool Storytime Attendance 0 0 # of Sessions 0 0 Aver. per session 0 0 Family Storylime Attendance 72 72 # of Sessions 3 3 Aver. per session 24 24 Special Events Program Attendam 489 489 # of Sessions 3 3 Aver. per session 163 163 Group Visits to Library Attendancr 0 0 # of Sessions 0 0 Aver. per session 0 0 School visits by Staff 150 150 # of Visils Page 1 of 1 Garcia, Vivian From: Tuckerman, Adam Sent: Friday, August 03, 2007 12:49 PM To: Clark, Deborah; Perera, Michelle Cc: Garcia, Vivian; Vera, Cara; Karatsu, Robert; Durkel, Carol Subject: July PAB PC Stats PCReservation PC Usage Report Organized By Month Prepared 08/03/2007 July Uses 2847 Change: +6% 7 Month Average: 2641 Tech Center Reference Questions (From July 10th -July 31st) 1941 Totals Month Total Uses Total Time Average Session 2007-01 2429 2170:19 53.610 2007-02 2265 1986:45 52.629 2007-03 2794 2400:24 51.548 2007-04 2469 2322:22 56.437 2007-05 3004 2718:22 54.295 2007-06 2681 2614:33 58.513 2007-07 2847 2658:00 56.017 2007-08 333 306:45 55.270 TOTALS 18822 17177:30 54.758 This report was generated using the EnvlsfonWare Inc. Reporting Module 8/3/2007 RANCHO CUCAMONGA PUBLIC LIBRARY CHILDREN'S SERVICES MONTHLY STATISTICS MONTH July YEAR 2007 STATISTICS TOTALS Information transactions 2538 Programs: Storytimes Toddler Time Thurs 11:00 a.m Number of Programs 3 Attendance 5 ] Total Toddler Times Number of Programs 3 Attendance 51 Preschool Storytime 1, Wed. ]0 am Number of Programs 3 Attendance 69 Preschool Storytime 2, Wed. 11 am Number of Programs 3 Attendance 85 Total Preschool Storytimes 6 Attendance 154 Family Storytime, Sat. 11:00 a.m Number of Programs 3 Attendance 72 Total Family Storytimes 3 Attendance 72 After School Cool Thursday 4:00 p.m Number of Programs 0 Attendance 0 Tota[ Storytimes 72 Attendance 277 SRP Programs Number of Programs 3 Attendance 489 Class or Group Visits/Tours to the Library Cucamonga Elementary Total Tours 0 Attendance 0 Off Site Visits Headstart Total Visits 1 Attendance I50 City of Rancho Cucamonga MONTHLY VOLUNTEER REPORT Section: Library Site: Archibald &Biane Pro ram Su ervisor: Month: Jul 2007 Volunteer hours this month 835.25 Total volunteer hours since Januar 1: 5004.90 Number of new volunteers recruited this month: 11 Number of volunteers currentl bein used: 106 Number of volunteers still re aired: 0 Number of court referrals still re aired: 0 Number of interns still required: 0 Comments, questions, or needs: *Note that Literacy and Back-to-Basics hours are. always one month late. Archibald 1 Literac tutors 36 Back-to-Basics tutors Ho~secalls 11 SRP -Biane 25 SRP -Archibald 20 Biane 23 Cum total 1 Jul - 30 Jun 7023.30 0 o In o o In o ~ O In . O ~ N R ~ .. ~D O ^ r rl .-. N M F OG 1~ R O ~D O p t` ~ O O O t0 O QJ u7 U N O V a0 ~ O ~ O aD ~ r O O ~ O O~ In O O O ~ Z O Op ~ r O O ~ O O ~ V O V W Q O In O W N n O O ~ O O N 41 O ~ O to O N u7 n O O lf) O m ~ ~ O V a0 Q O W IfJ n O N 0 0 0 N O O ICJ O n O N 0 N O O 10 j N N N ~ N (O C W N r OD O 00 M O O In N N N 0p r O W In n O IA M O N 1~ H M O O M C ~ n ~ ~ n O ~ N A M tp O 0 c - ( p N M r n ~- O V n N O O O ~(1 O O O M O~ A t(] N N O r t0 ~ CO O M N ~ ~ O O n N N N N ~ n .- M N M O O O N N N N O O In O O M n n m O M m ~ a V tp ~ n a0 O c- m N Q ~ m ~ n oo co o I~ M N N r n ~ ~ V N N O O O 0 0 O O l[7 O ~ O N N O N ~ O V R ~ M t0 O fD O a0 00 N ~ N ~- N N O m I~ N N ~ ~ n Op (O V O O O lA N O O ~ O ~ o u~ m n n m o rn o w o v v ~c n ri v n LL M N ~ ~ N ~ W I~ ~ N r N O M O O O N O N O In O O In M n N O O O n G a0 ~ ~ N n ~ o V n F n N N 00 tp n 0 n N ~ N r N ~ lid V M n O II ~ N ~ J U O m ~ ~ N H U ~ ~ ~N w S O ~ M (n '° ~+ Z U = c ~ c m ~ Q ~ O ~ m ~ Q ~ ~ ~ m ~ ~ r O Y ~ N A w A r O a U ro R' p O ~ m J 2 M ~ d fn F # U RANCHO CUCAMONGA PUBLIC LIBRARY r1 Program Name Month/Year: HOUSECALLS July 2007 Volunteers Total Volunteer Hours: 12.75 Number of Volunteers: 11 Number of New Volunteers this Month: 0 List of Volunteers/Hours Attached l' Patrons Number of Patrons: 21 Number of Items Borrowed this Month: 108 Total Number of ltems Borrowed this Fiscal Year: 1886 Prepared bv: Karye Hood Reference Services Coordinator Archibald Library \~ - Program Name: C~r~ + ~~~ ~d ~u'/~'Tta~-S Month/Year: s~ ~_ ly ~~O ~ , Total Hours: Number of Volunteers: Number of New Volunteers this Month: ~ , Names of New Volunteers: ~~l rev Src~o~~nS~ , se~~P~ Kana~~, List of Volunteer/Hours Attached I~~Iontl~/Year: ~~~~ ~00"l Tol~i1 ITours: ,~~~ . ~ ~ Number Tutors: .~~ Number of New Tulo~'s This Month: Names o:f Netiv Tutors:. ~.,ist o:CTutoz~sfl~To~irs n.tlached ~IAN~ Program Name: _~yvtYVl2Y ~Q~~V~ Month/Year: (> Total Hours: "~~ Number of Tutors: ~ . Number of New Tutors This Month: ~ -... Names of New Tutors: List of Tutors/Hours Attached i i N i 7 O 2 L Q~ •.+ z Adult Literacy Statistics (July 2007) Learner/Tutor (matched) - 45 pairs Learner (Assessed) Waiting to be matched - 8 Learners waiting to be assessed - 6 Families for Literacy (FFL) participants - 9 FFL Storytime Attendance - 15 Computer Literacy participants served - 58 Total Program Participants for the month=104 (this includes tutors, learners and families who participated in tutoring and "special events "- Literacy Family Picnic) PCReservation PC Usage Report Garcia, Vivian From: Tuckerman, Adam Sent: Friday, July 06, 2007 10:23 AM To: Clark, Deborah Cc: Perera, Michelle; Vera, Cara; Garcia, Vivian; Karatsu, Robert Subject: June PAB Tech Center Stats PAB PC Usage Report Organized By Month Prepared 07/05/2007 Change_-_l l_%_ 6 Month Average: 2607 Page 1 of 1 Month Total Uses Total Time Average Session 2007-01 2429 2170:19 53.610 2007-02 2265 1986:45 52.629 2007-03 2794 2400:24 51.548 2007-04 2469 2322:22 56.437 2007-OS 3004 2718:22 54.295 2007-06 2681 2614:33 58.513 TOTALS 15800 14377:50 54.599 7/9/2007 RANCHO CUCAMONGA PUBLIC LIBRARY CHILDREN'S SERVICES MONTHLY STATISTICS MONTH June YEAR 2007 STATISTICS TOTALS Information transactions 2,159 Programs: Storytimes Toddler Time Thurs 10:00 a.m. Number of Programs 4 Attendance 89 Preschool Storytime 1, Wed. 10 am Number of Programs 4 Attendance 96 Preschool Storytime 2, Wed. 11 am Number of Programs 4 Attendance 126 Total Preschool Storytimes 8 Attendance 222 Afterschool Cool Number of Programs 1 Attendance 26 Family Storytime, Sat. 11:00 a.m. Number of Programs 3 Attendance 87 Total Storytimes 16 Attendance 424 Class or Group Visits/Tours to the Library School or Group Central Elementary Central Elementary Central Elementary Los Amigos Elementary Tota[ Tours Attendance Special Summer Events Grade (s) Attendance K 26 K 29 K 28 1-5 11 4 94 June 16 Summer Reading Club Kick-off 157 June 21 Mr. Twister 259 June 28 Pirate Magicians 276 Tota[events 3 Attendance 692 Page 1 of 1 • Garcia, Vivian From: Munson, Michelle (Shelly) Sent: Tuesday, June 05, 2007 2:41 PM To: Cabana, Debra; Coleman, Rebecca; Courtney, Linda; Elwood, Gail Lee; Garcia, Vivian; helpdesk; Karatsu, Robert; Kuzminski, Cherise; 141ellem, Sandy; Morales, Melissa; Victorino, Valerie; Voss, Mary; Whyte, Diane; Zuniga, Valerie; Kendrena, Donna; Perera, Michelle; Schrader, Lois; Tuncay, Barbara; Zuniga, Crystal; Thomas, Kimberly; Villenas, Fabian; Easter, Pam Cc: Adams, Debbie; Scott, Kathy; Griffin, Shirr'I; helpdesk; Dellhime, Sig Subject: Council Chamber's audio visual update -- touch screen chahge Importance: High Please be aware that the Council Chamber's (Mayor position) dais voting/mute touch screen has changed as of this afternoon. The touch panel at the mayor's desk in the Council Chambers has been reprogrammed with an additional button to enable the mute function for the podium mic only. The other two buttons retain their function but have been renamed to be more descriptive. They are as follows: Mute Self -This mutes only the Mayor's mic. • Mute Podium -This mutes only the podium mic. • Mute All -The mutes the entire sound system EXCEPT the mayor. • Please update your respective boards/committees and staff who utilize this room so they are also aware of this change. If any additional training is needed, please contact me. Thanks, Shelly Munson City of Rancho Cucamonga IS Division 909-477-2700 ext.2574 • 6/5/2007 Page 1 of 1 • Garcia, Vivian From: Munson, Michelle (Shelly) Sent: Tuesday, June 05, 2007 2:41 PM To: Cabana, Debra; Coleman, Rebecca; Courtney, Linda; Elwood, Gail Lee; Garcia, Vivian; helpdesk; Karatsu, Robert; Kuzminski, Cherise; Mellem, Sandy; Morales, Melissa; Victorino, Valerie; Voss, Mary; Whyte, Diane; Zuniga, Valerie; Kendrena, Donna; Perera, Michelle; Schrader, Lois; Tuncay, Barbara; Zuniga, Crystal; Thomas, Kimberly; Villenas, Fabian; Easter, Pam Cc: Adams, Debbie; Scott, Kathy; Griffin, Shirr'I; helpdesk; Dellhime, Sig Subject: Council Chamber's audio visual update -- touch screen chahge Importance: High Please be aware that the Council Chamber's (Mayor position) dais voting/mute touch screen has changed as of this afternoon. The touch panel at the mayor's desk in the Council Chambers has been reprogrammed with an additional button to enable the mute function for the podium mic only. The other two buttons retain their function but have been renamed to be more descriptive. They are as follows: Mute Self -This mutes only the Mayor's mic. Mute Podium -This mutes only the podium mic. Mute All -The mutes the entire sound system EXCEPT the mayor. Please update your respective boards/committees and staff who utilize this room so they are also aware of this change. If any additional training is needed, please contact me. Thanks, Shelly Munson City of Rancho Cucamonga IS Division 909-477-2700 ext.2574 • 6/5/2007 Page 1 of 1 Garcia, Vivian From: Munson, Michelle (Shelly) Sent: Tuesday, June 05, 2007 2:41 PM To: Cabana, Debra; Coleman, Rebecca; Courtney, Linda; Elwood, Gail Lee; Garcia, Vivian; helpdesk; Karatsu, Robert; Kuzminski, Cherise; Mellem, Sandy; Morales, Melissa; Victorino, Valerie; Voss, Mary; Whyte, Diane; Zuniga, Valerie; Kendrena, Donna; Perera, Michelle; Schrader, Lois; Tuncay, Barbara; Zuniga, Crystal; Thomas, Kimberly; Villenas, Fabian; Easter, Pam Cc: Adams, Debbie; Scott, Kathy; Griffin, Shirr'I; helpdesk; Dellhime, Sig Subject: Council Chamber's audio visual update -- touch screen chahge Importance: High Please be aware that the Council Chamber's (Mayor position) dais voting/mute touch screen has changed as of this afternoon. The touch panel at the mayor's desk in the Council Chambers has been reprogrammed with an additional button to enable the mute function for the podium mic only. The other two buttons retain their function but have been renamed to be more descriptive. They are as follows: Mute Self -This mutes only the Mayor's mic. Mute Podium -This mutes only the podium mic. Mute All -The mutes the entire sound system EXCEPT the mayor. Please update your respective boards/committees and staff who utilize this room so they are also aware of this change. If any additional training is needed, please contact me. Thanks, Shelly Munson City of Rancho Cucamonga IS Division 909-477-2700 ext.2574 6/5/2007 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting ofthe Library Board ofTrustees was held on Thursday, September 13, 2007, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m. by President Pro Tem Lo. Present were Members Coberly and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services CoordinatorBiane Library, Linda Engelke, Reference LibrarianBiane Library, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. *****r B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office -Oath of Office will be administered by Mayor Pro Tem Diane Williams to new appointee Jacqueline Amsler and re-appointee Robert Coberly. Oath of Office was administered by Mayor Pro Tem Diane Williams to new appointee Jacqueline Amsler and re-appointee Robert Coberly. **x*** C. CONSENT CALENDAR C1. Approval of Minutes: May ] 0, June 14, July 12 and August 9, 2007. MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Coberly. Motion carved, 3-0-0-1. C2. Approval of the following updated policies: a. Public Computer Use Policy MOTION: Moved by Member Nagel to approve the Public Computer Use Policy, seconded by Member Amsler. Motion carried, 4-0. b. Study Room Policy. Library Board Minutes September 13, 2007 Page 2 Member Coberly had questions regarding the Study Room Policy and the funds used by the CDBG Grant to build the study rooms. He asked what percentage of the study rooms are being used by Literacy versus the percentage of time available to the public. Staff will do further research and return the information and the Policy for reconsideration at the October meeting. tr**:* D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: Oral reports presented by staff. a. Review of statistics. Presented by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, reviewed the statistics with the Board. Deborah Clark, Library Director, stated that Biane, Archibald and the Virtual Library statistics are now available in the board packets as separate sheets reflecting the "Three Amazing Libraries" of Rancho Cucamonga. She asked Michelle Perera, Library Services Manager, to review the Virtual Library information with the Board. Michelle Perera, Library Services Manager, described the statistics reflected in the Board packet which outlined services offered through the Virtual Library. D2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2007/2008 budget. Budget Report, Schedule C was handed out at the meeting. Deborah Clark, Library Director, reviewed the budget with the Library Board. Oral report on State Budget Impact: Reduction of Public Library Foundation Fund by the Governor. Deborah Clark, Library Director, presented an oral report outlining the State Budget reduction, which is estimated to result in the reduction of approximately $30,000 in revenues from the State. She also stated that the staff has reduced spending in that same amount so that the budget remains balanced. D3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. Library Board Minutes September 13, 2007 Page 3 Robert Karatsu, Assistant Library Director, stated that staff will be working on redesigning the Library's website over the next couple of months. Robert Karatsu, Assistant Library Director, stated that staff has been working with Pitassi Architects on the Archibald remodel project. D4. Paul A. Biane Library, Collection Development and Summer Reading Program: Oral update by Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, stated over 2,000 children participated in the Summer Reading Program. Over 700 children finished and attended the Summer Reading Program Party on Thursday, August 16. Member Amsler asked if there was any business participation. Michelle Perera, Library Services Manager, stated Target was the major sponsor and the grant the Library received paid for the performers during the storytimes. Also incentives were given by businesses and put in bags the children received once they completed the program. Michelle Perera, Library Services Manager, stated the Paul A. Biane Library celebrated its first year anniversary. A birthday cake along with a storytime and a craft were available on to the public on Saturday, August 18. Michelle Perera, Library Services Manager, stated that the Paul A. Biane Library is now open on Mondays effective September 10, 2007. D5. "The Big Read" Grant: Presentation by "The Big Read Team." Cara Vera, Senior Librarian, presented a PowerPoint Presentation on the Big Read for the Board. In her presentation, she outlined the following upcoming events: October 5 Kick-off Event October 19 Speaker Charles Shields November 7-8 Theatre Production November 15 Evening with "Scout" Cara Vera, Senior Librarian, stated that most of the events will be held at the Paul A. Biane Library. The events are free to everyone. Some of the activities include book discussions, film screenings, school visits, favorite book contest and Video Magazine. She stated that further information can be found on the web-site, www.rcpl.lib.ca.us/bi rg ead and www.ranchobigread.blog~ot.com . Library Board Minutes September 13, 2007 Page 4 ****** E. BOARD BUSINESS E1. Teen Board Report. Introduction of Teen Board Members by Sharon Nagel, Member and Teen Liaison. Member Nagel asked Library staff to introduce the new Members. Linda Engelke asked each of the Members to introduce and tell a little about themselves. Teen Member Gabrielle Baltierra stated that she is a sophomore at Rancho Cucamonga High School. Teen Member Laura Millard stated that she is a sophomore at Rancho Cucamonga High School. Member Gabrielle Kubulan is also a sophomore at Rancho Cucamonga High School. Member Kathryn Williamson is a sophomore at Rancho Cucamonga High School. Teen Member Lindsay Theirl is a sophomore at Rancho Cucamonga High School. Linda Engelke, Reference Librarian, stated that over 150 teens had signed up for the Summer Reading Program. One third of the teens finished the program. All of the Teen Members had put the program together for the Teen Mystery Night from creation to completion. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Study Room Policy F2. Update on Graphic Novels F3. Archibald Remodel F4. Xbox and Game for Loan ****** G. COMMUNICATIONS FROM THE PUBLIC None received. ****~* Library Board Minutes September 13, 2007 Page 5 H. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Amsler. Motion tamed, 4- 0. Meeting adjourned at 7:35 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: October 11, 2007