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Home My WebLink About2007/10/11 - Agenda Packet - Library Board of Trustees DECLARATION OE POSTING OF AGENDA VIVIAN GARCIA~states and declares as follows: I presently am, and at all times mentioned herein have been, the Administrative Secretary of the Library of Rancho Cucamonga. Acting in that capacity, on Cr~cJ ,elt~ ~' ~3od~ at ~'`3~m I posted a true and correct copy of the meeting agenda dated ~~~~. y/, ~OU~ at 10500 Civic CenteC Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /D"~'~ 7 , at Rancho Cucamonga. DEBORAH KAYE CLARK, LIBRARY MANAGER City of Rancho Cucamonga BY: ~/Lc1Z~r~v-~-~- Vivian Garcia, Administrative Secretary City of Rancho Cucamonga a LIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6:30 p.m. October 11, 2007 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *r+ City Councilmembers Donald J. Kurth, M.D., Mayor Diane Williams, Mayor Pro Tem Rex Gutierrez, Councilmember L. Dennis Michael, Councilmember Sam Spagnolo, Councilmember **^ Boardmembers Dobbin Lo, President Pro Tem Jackie Amsler, Member Robert Coberly, Member Sharon Nagel, Member - LIBRARY BOARD OF TRUSTEES AGENDA OCTOBER ll, 2007 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly , Lo and Nagel B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office -Oath of Office will be administered to new appointee Luella Hairston. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: September 13, 2007. 5 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. 11 a. Review of statistics. Presented by Robert Karatsu, Assistant Director. 2. Budget Reports: Reports presented by Deborah Clark, Library 12 Director. a. Review of 2007/2008 budget. 3. Archibald Library and Technology Services: Oral update by.Robert Karatsu, Assistant Library Director a. Status of Reinventing Archibald project. 4. Paul A. Biane Library and Collection Development: Oral update by ' Michelle Perera, Library Services Manager. a. Approval to Start A Video Game Collection. Report 26 attached. - LIBRARY BOARD OF TRUSTEES AGENDA RANCHO G'UCA.MONGA OCTOBER 11, 2007 2 5. "The Big Read" Grant:. Update on the "Big Read" and review of the Kickoff event. Oral presentation by "The Bid Read Team." 6. Approval of request to close both libraries for a staff development 2g day to be scheduled in December, 2007. Report presented by Deborah Clark, Library Director. Written report attached. 7. Approval of request to cancel Regular Meeting of the Library Board of Trustees, scheduled for November 8~", due to a conflict with the stage production of "To Kill a Mockingbird", a centerpiece in the "Big Read" program. Oral report presented by Robert Karatsu, Assistant Library Director. E. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Election of Officers. This is the time and place for the annual Election of Officers. The offices to fill are President and President Pro Tem. Current President Pro Tem Dobbin Lo will preside. 2. Approval of Date and Time to be Established for the Regular 30 Meeting of the Library Board of Trustees. Report attached. 3. Approval of Library Board Liaisons and Appointment of Board 31 Members•to Appropriate Liaison Opportunities. Report attached. 4. Approval of Study Room Policy. Policy attached. Report on current use patterns of the study rooms located at the Archibald and Biane 35 libraries, requested by Board Member Coberly. Report will be preserted at the meeting by Michelle Perera, Library Services Manager. 5. Report on the use of graphic novels, requested by Board Member Nagel. Presented by Cara Vera, Senior Librarian. 6. Teen Member Repgrts. Oral reports by Members. This is the opportunity for Teen Advisory Members to speak about the opportunities and challenges they have encountered while serving as liaisons to the school and student community. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING` This is the time for the Library Board of Trustees to identify the items II they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. - LIBRARY BOARD OF TRUSTEES AGENDA OCTOBER 11, 2007 3 CR NOONGA ~~ G. PUBLIC COMMUNICATIONS ~~ This is the time and place for the general public to address the Library Board of Trustees. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda ~~ H. ADJOURNMENT ~~ I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of'the foregoing agenda was posted on Monday, October 8, 2007, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT )_,IBRdRY $ERPICES DEPdRTbIENT Date: October 11, 2007 To: Members of the Board of Library Trustees From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF MINUTES , Approval of the minutes of the meeting of September 13, 2007. BACKGROUND/ANALYSIS RANCHO C,UCAMONGA Attached, please find the minutes for the regular meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. ince ly, Debora ~ye Clar Library Director ~~v CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, September 13, 2007, in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:35 p.m. by President Pro Tem Lo. Present were Members Coberly and Nagel. Also present were: Deborah Clark, Library Director, Robert Karatsu, Assistant Library Director, Michelle Perera, Library Services Manager, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator/Archibald Library, Cara Vera, Reference Services Coordinator/Biane Library, Linda Engelke, Reference Librarian/Biane Library and Vivian Garcia, Administrative Secretary. ****** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B 1. Administration of Oath of Office -Oath of Office will be administered by Mayor Pro Tem Diane Williams to new appointee Jacqueline Amsler and re-appointee Robert Coberly. Oath of Office was administered by Mayor Pro Tem Diane Williams to new appointee Jacqueline Amsler and re-appointee Robert Coberly. ***z** C. CONSENT CALENDAR C1. Approval of Minutes: May 10, June 14, July 12 and August 9, 2007. MOTION: Moved by Member Nagel to approve the minutes, seconded by Member Coberly. Motion carved, 3-0-0-1. C2. Approval of the following updated policies: a. Public Computer Use Policy MOTION: Moved by Member Nagel to approve the Public Computer Use Policy, seconded by Member Amsler. Motion carved, 4-0. b. Study Room Policy. Library Board Minutes September 13, 2007 Page 2 Member Coberly had questions regarding the Study Room Policy and the funds used by the CDBG Grant to build the study rooms. He asked what percentage of the study rooms are being used by Literacy versus the percentage of time available to the public. Staff will do further research and return the information and the Policy for reconsideration at the October meeting. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: Oral reports presented by staff. a. Review of statistics. Presented by Robert Karatsu, Assistant Library Director. Robert Karatsu, Assistant Library Director, reviewed the statistics with the Board. Deborah Clark, Library Director, stated that Biane, Archibald and the Virtual Library statistics are now available in the board packets as separate sheets reflecting the "Three Amazing Libraries" of Rancho Cucamonga. She asked Michelle Perera, Library Services Manager, to review the Virtual Library information with the Board. Michelle Perera, Library Services Manager, described the statistics reflected in the Board packet which outlined services offered through the Virtual Library. D2. Budget Reports: Reports presented by Deborah Clark, Library Director. a. Review of 2006/2007 budget. Budget Report, Schedule C was handed out at the meeting. Deborah Clark, Library Director, reviewed the budget with the Library Board. b. Oral report on State Budget Impact: Reduction of Public Library Foundation Fund by the Governor. Deborah Clark, Library Director, presented an oral report outlining the State Budget reduction, which is estimated to result in the reduction of approximately $30,000 in revenues from the State. She also stated that the staff has reduced spending in that same amount so that the budget remains balanced. D3. Archibald Library and Technology Services: Oral update by Robert Karatsu, Assistant Library Director. Library Board Minutes September 13, 2007 Page 3 Robert Karatsu, Assistant Library Director, stated that staff will be working on redesigning the Library's website over the next couple of months. Robert Karatsu, Assistant Library Director, stated that staff has been working with Pitassi Architects on the Archibald remodel project. D4. Paul A. Biane Library, Collection Development and Summer Reading Program: Oral update by Michelle Perera, Library Services Manager. Michelle Perera, Library Services Manager, stated over 2,000 children participated in the Summer Reading Program. Over 700 children finished and attended the Summer Reading Program Party on Thursday, August 16. Member Amsler asked if there was any business participation. Michelle Perera, Library Services Manager, stated Target was the major sponsor and the grant the Library received paid for the performers during the storytimes. Also incentives were given by businesses and put in bags the children received once they completed the program. Michelle Perera, Library Services Manager, stated the Paul A. Biane Library celebrated its first year anniversary. A birthday cake along with a storytime and a craft were available on to the public on Saturday, August 18. Michelle Perera, Library Services Manager, stated that the Paul A. Biane Library is now open on Mondays effective September ] 0, 2007. D5. "The Big Read" Grant: Presentation by "The Big Read Team." Cara Vera, Senior Librarian, presented a PowerPoint Presentation on the Big Read for the Board. In her presentation, she outlined the following upcoming events: October 5 Kick-off Event October 19 Speaker Charles Shields November 7-8 Theatre Production November 15 Evening with "Scout" Cara Vera, Senior Librarian, stated that most of the events will be held at the Paul A. Biane Library. The events are free to everyone. Some of the activities include book discussions, film screenings, school visits, favorite book contest and Video Magazine. She stated that further information can be found on the web-site, www.rcnl.lib.ca.us/bi rg ead and www.ranchobigread.bloespot.com . Library Board Minutes September 13, 2007 Page 4 ****** E. BOARD BUSINESS E1. Teen Board Report. Introduction of Teen Board Members by Sharon Nagel, Member and Teen Liaison. Member Nagel asked Library staff to introduce the new Members. Linda Engelke asked each of the Members to introduce and tell a little about themselves. Teen Member Gabrielle Baltien-a stated that she is a sophomore at Rancho Cucamonga High School. Teen Member Laura Millard stated that she is a sophomore at Rancho Cucamonga High School. Member Gabrielle Kubulan is also a sophomore at Rancho Cucamonga High School. Member Kathryn Williamson is a sophomore at Rancho Cucamonga High School. Teen Member Lindsay Theirl is a sophomore at Rancho Cucamonga High School. Linda Engelke, Reference Librarian, stated that over 150 teens had signed up for the Summer Reading Program. One third of the teens finished the program. All ofthe Teen Members had put the program together for the Teen Mystery Night from creation to completion. x***** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Study Room Policy F2. Update on Graphic Novels F3. Archibald Remodel F4. Xbox and Game for Loan ****** G. COMMUNICATIONS FROM THE PUBLIC None received. ****** Library Board Minutes September 13, 2007 Page 5 H. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Amsler. Motion carried, 4- 0. Meeting adjourned at 7:35 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: STAFF REPORT LIBR~IRY SERVICES DEPdRTD1ENT Date: October 11, 2007 To: Members of the Board of Library Trustees From: Deborah Kaye Clark, Library Services Director Subject: STATUS OF LIBRARY No recommendation. For information only. BACKGROUND/ANALYSIS ,, RANCHO C,UCAMONGA The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports now include a separate sheet for the Paul A: Biane Library, the Archibald Library and a sheet with combined statistics. Reports will be available at the meeting. FISCAL IMPACT None. es ectfully submitte , Deborah Kaye Clar Library Services Dir or STAFF REPORT LIBRdRY SERVICES DEPdRTMENT Date: October 11, 2007 To: Members of the Board of Library Trustees From: Deborah Kaye Clark, Library Services Director Subject: STATUS OF 2007/2008 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS RANCHO C',UCAMONGA Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. The report includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combines revenues. Schedule B, titled "Balance Sheet FY 2007/2008" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2007/2008" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT Re ecttully submitted, ~ /y „"v~~ Debora aye CI /A/`'~///j Library Services 'recto Schedule A ARCHIBALD LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Sep-07 01-Sep $282.59 $204.67 $0.00 02-Sep $0.00 $0.00 $0.00 03-Sep $0.00 $0.00 $0.00 04-Sep $303.88 $194.42 $0.00 05-Sep $459.75 $141.27 $0.00 06-Sep $468.64 $158.96 $3.40 07-Sep $139.23 $133.66 $6.00 08-Sep $328.80 $181.68 $0.00 09-Sep $187.79 $81.47 $0.00 10-Sep $573.79 $167.81 $0.00 11-Sep $268.79 $137.37 $0.00 12-Sep $296.90 $157.31 $3.00 13-Sep $325.58 $129.73 $3.00 14-Sep $154.24 $117..88 $0.00 15-Sep $148.10 '$156.61 $0.00 16-Sep $264.20 $77.76 $0.00 17-Sep $134.13 $131.82 $0.00 18-Sep $387.20 $108.59 $4.25 19-Sep $382.30 $98.15 $0.00 20-Sep $346.71 $172.83 $0.00 21-Sep $332.06 $96.90 $0.00 22-Sep $150.28 $238.47 $0.00 23-Sep $75.65 $78.92 $0.00 24-Sep $369.90 $124.59 $0.00 25-Sep $228.30 $119.48 $0.00 26-Sep $565.80 $128.30 $0.00 27-Sep $481.89 , $127.16 $0.00 28-Sep $171.90 $99.54 $0.00 29-Sep $377.48 $131.33 $0.00 30-Sep $310.51 $96.31 $0.00 TOTALS: $7,076.39 $3,792.99 $19.65 Sept 2006 TOTALS $10,752.12 $3,820.21 $104.10 %CHANGE -34% -1% -81% BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. Sep-07 01-Sep $249.39 $220.97 $0.00 02-Sep $0.00 $0.00 $0.00 03-Sep $0.00 $0.00 $0.00 04-Sep $364.89 $206.76 $0.00 OS-Sep $313.75 $205.62 $0.00 06-Sep $233.97 $143.42 $0.00 07-Sep $179.09 $151.53 $0.00 08-Sep $201.05 $273.94 $0.00 09-Sep $0.00 $0.00 $0.00 10-Sep $309.20 $82.14 $0.00 11-Sep $416.33 $211.38 $0.00 12-Sep $431.42 $123.67 $0.00 13-Sep $223.05 $159.43 $0.00 14-Sep $373.74 $179.84 $0.00 15-Sep $204.72 $270.64 $0.00 16-Sep $0.00 $0.00 $0.00 17-Sep $315.29 $112.76 $0.00 18-Sep $274.31 $192.63 $0.00 19-Sep $295.14 $163.61 $0.00 20-Sep $190.05 $156.21 $0.00 21-Sep $170.94 $199.11 $0.00 22-Sep $354.73 $320.23 $0.00 23-Sep $0.00 $0.00 $0.00 24-Sep $99.19 $110.22 $0.00 25-Sep $303.33 $155.72 $0.00 26-Sep $295.72 $186.76 $0.00 27-Sep $319.15 $194.94 $0.00 28-Sep $194.64 $126.45 $3.00 29-Sep $311.05 $228.19 $0.00 30-Sep $0.00 $0.00 $0.00 TOTALS: $6,624.14 $4,376.17 $3.00 Sept 2006 TOTALS $4,746.16 $4,977.74 $359.96 CHANGE 40% -12% -99% TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT &FEES RENTALS SERV. Sep-07 01-Sep $531.98 $425.64 $0.00 02-Sep $0.00 $0.00 $0.00 03-Sep $0.00 $0.00 $0.00 04-Sep $668.77 $401.18 $0.00 05-Sep $773.50 $346.89 $0.00 06-Sep $702.61 $302.38 $3.40 07-Sep $318.32 $285.19 $6.00 08-Sep $529.85 $455.62 $0.00 09-Sep $187.79 $81.47 $0.00 10-Sep $882.99 $249.95 $0.00 11-Sep $685.12 $348.75 $0.00 12-Sep $728.32 $280.98 $3.00 13-Sep $548.63 $289.16 $3.00 14-Sep $527.98 $297.72 $0.00 15-Sep $352.82 $427.25 $0.00 16-Sep $264.20 $77.76 $0.00 17-Sep $449.42 $244.58 $0.00 18-Sep $661.51 $301.22 $4.25 19-Sep $677.44 $261.76 $0.00 20-Sep $536.76 $329.04 $0.00 21-Sep $503.00 $296.01 $0.00 22-Sep $505.01 $558.70 $0.00 23-Sep ~ $75.65 $78.92 $0.00 24-Sep $469.09 $234.81 $0.00 25-Sep $531.63 $275.20 $0.00 26-Sep $861.52 $315.06 $0.00 27-Sep $801.04 $322.10 $0.00 28-Sep $366.54 $225.99 $3.00 29-Sep $688.53 $359.52 $0.00 30-Sep $310.51 $96.31 $0.00 TOTALS: $13,700.53 $8,169.16 $22.65 Sept 2006 TOTALS $15,498.28 $8,797.95 $464.06 %CHANGE -12% -7% -95% 2007/8 Rev 2007/8 Proj: Daily Average Fines $472.43 $638.00 Daily Average Media $281.70 $312.00 Daily Average Ref. Fees $0.78 $12.00 DAILY TOTALS $754.91 $962.00 GAIN/LOSS ON PROJ: ($5,591) Schedule s BALANCE SHEET September FY 2007/2008 Revenues Earned Projected Loss/Gain Fines & Fees $40,240 $60,000 ($19,760) -32.9% Media Rentals $26,910 $30,000 ($3,090) -10.3% Print Fees $2,822 $1,668 $1,154 69.2% Information Services Fees $134 $332 ($198) -59.6% Special Event Rental $0 $500 ($500) -100.0% Direct Loan $32,008 $25,000 $7,008 28.0% Totals: $102,114 $117,500 ($15,386) -13.1% *Balance for Year throu4h September ($15,386) Schedule C LIBRARY EXPENDITURES JUL AUG SEP TOTALS SPENT PER FUNDS % % OF 2007/2008 CATEGORY REMAINING SPENT YEAR 1290601 -Administration PERSONNEL ~ 25% 5000 REGULAR SALARIES $275,650 $12,654 $15,621 $18,008 $46,283 $46,283 $229,367 17% 5010 PART TIME SALARIES $22,050 $1,514 $1,971 $0 $3,485 $3,485 $18,565 16% 5030 FRINGE BENEFITS $131,980 $10,998 $10,998 $10,998 $32,995 $32,995 $98,985 25% TOTAL PERSONNEL $429,680 $25,166 $28,591 $29,006 $82,763 582,763 $346,917 19% OPERATIONS 5100 TRAVEL 8 MEETINGS 512,000 $0 $0 512,000 0% Clark -workshops $0 CLA Legislative Committee $0 Meeting Supplies $0 Inservice Workshops $0 Food $0 Joan Frye Williams $0 CLA Legislative Day $0 CLA Conference $0 5102 TRAINING $2,000 ~ $0 EO $2,000 5105 MILEAGE 57,000 51,418 55,582 20% Auto Allowance $6,000 $462 $462 $462 $1,385 $1,385 $4,615 23% Reimbursement $1,000 $33 $33 $33 $967 3% Conference Mileage $0 $0 $0 5150 OFFICE SUPPLIES 52,000 _ $0 52,000 0% Board supplies $0 Photography $0 Otfice Depot $0 Letterhead $0 Miscellaneous $0 Computer supplies $0 5160 MEMBERSHIP DUES $2,900 5600 $2,300 21% American Library Assoc. $500 $200 $200 $200 $300 40% Califomia Library ASSOC. $700 _ $0 $0 $700 0% Califa ~ $400 $400 Cotli Membership $200 $0 Inlantl Library System $1,500 $0 $0 $1,500 0% 5200 MAINTENANCE/OPER $9,000 $0 59,000 0% Printing/Postage $2,000 $0 $0 $2,000 0% Fed6c $0 Printing $0 Postage $0 Special Program Supplies $5,000 $0 $0 $5,000 0% eoartl Supplies $0 Engraving $0 Inservice $0 Telethon ~ $0 Bindery $2,000 $0 $0 $2,000 0% 5220 CELLULAR TECHNOLOGY 5900 $0 Library Director's Cell Phone $900 $0 5283 DEPRECIATION-COMPUTER E( $4,120 $0 5300 CONTRACT SERVICES $80,000 $0 524,100 555,900 30% Califomia Board Taxes $0 Encumbrance $0 $p Collection Agency $20,000 $617 $617 $19,383 0% Dynix System Maintenance $35,000 ~ $23,438 $23,438 $11,562 0% Minutes $0 $p OCLC $46 $46 Offc Equip/Maintenance $15,000 $0 $0 $15,000 0% Konica Fund $0 $0 Misc. $0 $0 Printing of Library Brochure $10,000 $0 5400 TELEPHONE $15,000 $2,165 $12,835 14% Generel Telephone services $257 $1,224 $684 $2,165 Additional services $0 5402 WATER UTILITIES $3,000 $548 52,452 18% Water USe $548 $548 5403 ELECTRIC UTILITIES $75,000 $7,016 $7,126 $14,142 $14,142 $60,858 19% 5501 ADMIN./GENERAL OVERHEAD $189,000 $15,750 $15,750 $15,750 $47,250 $47,250 $141,750 25% 9298 Transfer Ou[-Literacy $45,160 ~ $3,763 $3,763 $3,763 $11,290 $11,290 533,870 25% TOTAL LIBRARY BUDGET $871,740 $51,695 $55,230 $48,519 $155,445 $184,276 $653,594 21% BOOKMOBILE SERVICES Cost Center 1290604 200712008 PERSONNEL 5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS - 5100 TRAVEL & MEETINGS 5105 MILEAGE 5150 OFFICE SUPPLIES 8 EQUIP Office Supplies Equipment 5200 MAINTENANCEIOPER Books/Materials 5203 DEPRECIATION -COMPUTER Total for Depreication -Computer Equip 5400 TELEPHONE UTILITIES Cellular Technology JUL AUG SEP TOTALS SPENT PER FUNDS °/ %OF CATEGORY REMAINING SPENT YEAR • 25% $56,050 $3,314 $4,419 $4,419 $12,152 $12,152 $43,898 22% $16,000 $876 $939 $1,132 $2,949 $2,949 $13,051 18°/ $28,050 $2,336 $2,338 $2,338 $7,013 $7,013 $21,038 25°/ $100,100 $6,529 $7,696 $7,888 $22,113 $22,113 $77,987 22% EO $0 $0 $0 $0 Eo EO 0% $100 $0 $0 $0 $0 EO $100 0% Esoo Eo Es6o o% $0 $0 $0 $0 $0 $0 $0 $0 $z,ooo $o Eo E2,000 0% $2,000 $0 $0 $0 $0 $2,000 0% E2,420 $0 E805 $1,815 25% $2,420 $202 $202 $202 $605 $1,815 25°/ E1,500 $0 $0 $1,500 0% $1,500 $0 $0 $0 $0 TOTAL BOOKMOBILE BUDGET $106,620 $6,731 $7,897 $8,090 $22,718 $22,718 581,587 21% LIBRARY BOARD OF TRUSTEES JUL AUG SEP TOTALS SPENT PER FUNDS % % OF Cost Center 1290605 200712008 CATEGORY REMAINING SPE NT YEAR PERSONNEL $0 25% OPERATIONS , 5100 TRAVEL & MEETINGS $2,500 $0 $0 $0 $0 $0 $2,500 0 5160 MEMBERSHIP DUES $500 $0 $500 0% Caltac $0 $0 $0 $0 American Library Association $0 $0 $0 $0 TOTAL BOOKMOBILE BUDGET $3,000 $0 $0 $0 $0 SO #REFI 0 LIBRARY EXPENDITURES 200712008 1290606-Archibaltl PERSONNEL 5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS 5100 TRAVEL 8 MEETINGS Meeting Supplies PLA Conference CLA Legislative Day CLA Conference Special Workshops Karye Jennifer 5105 MILEAGE Reimbursement Pages Other Conference Mileage 5150 OFFICE SUPPLIES Photography Office Depot Letterhead Pcard charges Reimbursements Computer supplies 5152 COMPUTER SOFTWARE Software Active Netvrork 5160 MEMBERSHIP DUES American Library Assoc. California Library Assoc. Renee Tobin 5200 MAINTENANCEIOPER Atlminislration Bookpage Publication Business cards California Board Tax Name Plates Books/Materials Adult Baoks Best Sellers Barmes 8 Noble Brodart Core 8 Plan (Gale) Amazon Large Print Paperbacks Bestseller 4 Plan (Gale) Reference Books Book Update Fund Chiltlren's Books Teen Books Magazines/Publications Media Books on Tape -Friends Random House Recorded Books Audio books -Children CD's (music) DVD's JUL AUG SEP TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT YEAR 25% $526,950 $30,515 $42,151 $35,745 $108,411 $108,411 $418,539 21°h $422,480 $17,061 $24,625 $22,233 $63,919 $63,919 $358,561 15% $275,130 $22,928 $22,928 $22,928 $68,783 $68,783 $206,348 25% $1,224,560 $70,504 $89,704 $80,805 $241,113 $241,113 $983,447 20% $4,500 $0 $0 $0 $o $0 $75 $75 $0 $200 $z9o $o $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $1,000 $1,000 $250 $250 $0 $650 $0 $450 $0 $200 $0 $140 $140 $437,000 $0 $0 $39 $39 $543 $543 $0 $100,000 $0 $75,000 $0 $0 $526 $526 $21,391 $21,391 $234 $234 $331 $331 $0 $0 $537 $537 $767 $767 $200,000 $0 $75,000 ~ $0 $zs,9oa $o $12,000 $36 $36 $25,000 $0 $0 $802 $802 $17 $17 $0 $474 $8 $482 $61 $2,701 $2,762 $75 $4,425 2% $0 $200 0 $o $200 0% $0 $10,000 0 % $250 $1,000 25% $0 $650 0% $0 $450 0% $0 $200 0% $34,131 $402,869 8% $33,133 $66,867 33% $36 $11,964 0% Postage for Circulation $0 Printing $0 RFID Supplies $10,000 $0 Special Program Supplies $15,000 $0 Adult Program Supplies $0 Back to Basics $0 Banners $0 Children's Program Supplies $0 Critter Loans $65 $65 Harry Potter Event $759 $759 Summer Reading Program $25 $25 Misc. $110 $110 Circulation Supplies $0 Library Cards $0 Gressw Cases $1,826 $1,826 Printing/Forms $346 $346 Vernon Library Supplies $2,118 $2,118 Computer supplies $0 Interlibrary Loan fees $0 LCD Projector $417 $417 5300 CONTRACT SERVICES E82,000 Encumbrance $0 Book Processing $40,000 $0 Children's Programs $10,000 $1,125 $975 $275 $2,375 Office Equipment Services $0 Photowpier Service -Konica $3,458 $2,707 $394 $6,559 Misc. $0 OCLC Account ~ $46 $46 RFID Equipment Maintenance $10,000 $0 Emvisionware $2,661 $2,661 Security Guard Service $22,000 $0 Unique Management Collections Agency $479 $479 TOTAL LIBRARY BUDGET $1,758,910 $76,051 E95,019 $116,759 $287,828 $5,248 $12,118 $9,752 35% 569,882 $40,000 $22,000 $287,438 $1,471,472 15% 0°/ 0°/ 16% LIBRARY EXPENDITURES 200712008 7290807 -Victoria Gardens PERSONNEL 5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS 5100 TRAVEL 8 MEETINGS Meeting Supplies Inservice Workshops Training Sessions CLA Conference PLA Conference Special Workshops Cara Vera Heather Freddcs 5105 MILEAGE Reimbursement Pages Other Conference Mileage 5150 OFFICE SUPPLIES Photography Office Depot Miscellaneous Computer supplies Federal Express 5152 COMPUTER SOFTWARE Staff Computer software 5160 MEMBERSHIP DUES American Library Assoc. 5200 MAINTENANCE/OPER Administration California Board Tax Headphones/Adapters Misc. BookslMatenals Adults Bestsellers Amazon Bames & Noble Editors Choice 5 (Gale) Borders Random House Misc. Large Print Books Paperbacks Reference Childrens Teen Media Books on Tape CD's (music) DVD's CD ROMS MagazineslPubl ications PrintinglPostage Postage Printing RFID Tags Special Program Supplies Adult Program Supplies Scrapbooking Program JUL AUG SEP TOTALS SPENT PER FUNDS % % OF CATEGORY REMAINING SPENT YEAR ' 25% $624,910 $26,812 $35,750 $39,504 $102,066 $102,066 $522,844 16% $423,700 $13,226 $18,043 $18,435 - $49,704 $49,704 $373,996 12°/ $321,250 $26,771 $26,771 $26,771 $80,312 $80,312 $240,938 25°/ $1,369,860 $66,810 $80,564 $84.709 $232,083 $232,063 $1,137,777 17% E4,500 $75 $200 $200 $70,000 $0 $0 $650 E240,000 $175,000 $75,000 $373 ($404) $542 $45 ($1,362) $350 $3,674 $177 $78 $606 $6,193 $256 $75,000 $zs.ooo $zs,ooo $261 ($55) $416 $29 $21 $37 $1,854 $15,000 $0 $10,000 $15,000 $129 $0 $0 $0 $0 $0 $0 $0 $75 $0 $0 $0 $0 $0 $0 $0 $o $0 $0 $0 $0 $0 $0 $0 $313 $0 $0 $0 $183 ($1,362) $350 $3,674 $177 $78 $606 $0 $6,449 $0 $o $0 $261 $390 $1,972 $0 $0 $0 $0 $0 $0 $0 $0 $129 $o $a,soa EO $200 $0 $200 o% 0% 0% $0 $10,000 0% $0 $0 #DIVI01 $0 $0 #DIV/0! $19,969 $220,011 8% $12,718 $162,282 7% $0 $15,000 0% $0 $0 $6,957 $8,043 46% Misc $19 $19 Back to Basics $0 Birthday Party Program $254 $254 Black History Cultural Night $0 Board Supplies $0 Cataloging Supplies $20 $20 Demco $101 $101 Vernon Library Supplies $2,168 $2,168 Children's Program Supplies $0 Summer Reading Program $97 $1,021 $1,118 Teem Siummer Reading Pro $670 $670 Children's Supplies $777 $73 $850 Circulation Supplies $0 Library cards $0 PrintinglFonns $165 $165 , Computer Supplies $201 $201 - Earth Day $192 $26 $218 General Programming Supplies $0 EZ Up Cover $668 $668 Graphic Artisl Supplies $210 $210 Teen Program Supplies $71 $95 $167 5215 COMPUTER SERVICES ~ $0 51,106 ($1,106) #DIV/01 Receipt Printers (sound issues) $0 $1,106 $1,106 $1,106 $12,304 5300 CONTRACT SERVICES 570,000 $5,066 $64,932 7% Book Processing $20,000 $0 $0 $12,304 Tutor Training - $0 Children's Programming Fund $10,000 $1,568 $1,350 $275 $3,193 Office Equip/Machine Maint. $10,000 51,875 $8,125 19°/. Photocopiers-Konica $1,875 $1,875 TOTAL LIBRARY BUDGET 51,695,210 572,771 588,675 596,875 $258,320 $257,139 51,437,421 15% California Literacy Campaign Budget Cost Center 1298601 200712008 PERSONNEL 5000 REGULAR SALARIES 5010 PART TIME SALARIES 5030 FRINGE BENEFITS TOTAL PERSONNEL OPERATIONS 5100 TRAVEL 8 MEETINGS 5105 MILEAGE 5150 OFFICE SUPPLIES & EQUIP Office Supplies Equipment Tutor Appreciatlon 5160 MEMBERSHIP DUES Califomia Literacy SCLLN 5200 MAINTENANCEIOPER Instructional Resources 5300 CONTRACT SERVICES LitPro Annual Service Agreement Tutor T2ining TOTAL LITERACY BUDGET JUL AUG SEP TOTALS SPENT PER FUNDS' % % OF ' CATEGORY REMAINING SPENT YEAR 25% $47,280 $2,635 $3,513 $3,513 $9,661 $9,661 $37,619 20% $19,000 $1,343 $1,801 $1,818 $4,961 $4,961 $14,039 26% $24,310 $2,026 $2,026 $2,026 $6,077 $6,077 $18,233 25% 590,590 $6,003 57,340 57,357 $20,700 $20,700 569,890 23% 51,000 $0 $0 $25 $25 525 5975 3% 5200 $0 $0 $0 $0 Eo 5200 0% $500 5111 $389 0% $96 $96 $0 $15 $15 $270 599 $171 37% ' $130 $0 $0 $99 $99 $31 76% $140 $0 $0 $0 E1,ooo $1,000 $0 $0 $723 $723 51,930 EO 51,930 0% $430 $0 $0 $0 $0 $1,500 $0 $0 $0 $0 $95,490 $6,003 $7,340 $8,314 $21,658 $20,935 573,166 22% STAFF REPORT LTf3I2ARY S)rR~'ICES D)iPARTMENT Date: October 11, 2007 To: Members of the Board of Library Trustees From: Michelle Perera, Library Services Manager Subject: APPROVAL TO START A VIDEO GAMES COLLECTION RECOMMENDATION ~~~ ~Y ~~; J~ RANCHO cUCAMONGA Staff recommends that the Library Board of Trustees direct staff to use $12,000 in startup funds to create a starter collection of video games for both the Archibald and Biahe Libraries. BACKGROUND/ANALYSIS Through its library collection development policy, the Rancho Cucamonga Library has always sought to offer materials that meet the informational and recreational needs of the public. "Popular materials" like new fiction, paperbacks, magazines, CDs, DVDs, etc. are established and important library collections that meet these needs. In an effort to keep enhancing our offerings, the Raricho Cucamonga Library is interested in exploring new and different formats for popular. materials, particularly in the area of media, which has proved to enhance both circulation figures and revenues. Based on that philosophy, staff would like to offer, "video console games," a format which Fias, in the past 5-7 years, experienced an enormous surge in popularity among both adults and teenagers. What are video console games? "Video game console" refers to the dedicated gaming machine; such as an Xbox or Playstation. Cohsole games are contained on a CD-ROM or DVD disc. Game consoles come in a variety of proprietary formats, the most ubiquitous being the Xbox, and the Playstatidn, manufactured by Microsoft and Sohy respectively. There is a new console that was recently introduced by Nintendo td much fanfare called the Wii (but it is quite expensive, there are not a lot of game titles available ahd it has little market saturatioh (at this time). Video game statistics • According to the Entertainment Software Association, video games area $7 billion industry in the United States alone. • 67% of heads of households play video games. • The average age of a video game player is 33. The average age of a video game buyer is 38. • 77% of teenagers in the U.S. have a video game console. • 65% of video game players are male. • 49% of parents play video games with their children/grandchildren. • 65% of video games sold are in the categories of sports, action, family, and racing. 10% sold are fighting games APPROVAL TO STARTA VIDEO GAMES COLLECTION PAGG2 OCfOn13K 11, ?007 Why should video console games be offered as part of the Archibald and Biane materials collections? Circulating video games is a way to draw users into the library. Once they realize there are other materials available to them, chances are they will check out more than just the video games in the collection. Other libraries around the country have developed video game collections successfully, resulting in higher circulation rates. Offering video games as part of the materials collection will appeal to the library's most reluctant audiences -male adults and male teenagers. Currently library cardholders between the ages of 18 and 40 are 62% female to 38% male. This collection could draw in some of those males currently not using the library. Programming staff are eager to begin offering library programs utilizing gaming software, i.e. "Guitar Hero." Offering these games for check out will be a draw to the programs. Video Game Ratings Video games are designed to appeal to a wide variety of abilities, interests and ages. Like videos and DVDs, video games have adopted a rating system. A list of the ratings are outlined below. • EC (early childhood -suitable for ages 3+) -Examples include Dora the Explorer, Winnie the Pooh, Elmo • E (everyone -suitable for ages 6+) -Examples include NBA, FIFA Soccer, Monster Jam, Hot Wheels, Tiger Woods PGA Tour, Madden NFL • E10+ (everyone 10 and older) -Examples include Power Rangers, Spiderman, Godzilla, Puzzlequest, Harry Potter, Shrek • T (teen -suitable for ages 13+) -Examples include The Simpsons, Guitar Hero, World Series of Poker, Tony Hawk's Proving Ground, Pirates of the Caribbean, Tomb Raider • M (suitable for ages 17+) -Examples include CSI, Halo 3; Tom Clancy's Rainbow Six, Mortal Kombat, The Godfather, Grand Theft Auto • A (adult only) • RP (rating pending) While the Library is not proposing labeling or segregating the video games, we will be proposing that they be handled consistent with our DVD collection-that is, checkout limited to library card holders' 18-years and older. This takes into account the fact that some games are considered appropriate only for older audiences. How will RCPL staff select and display video games? For the initial "core" collection of video games, library staff suggests buying a selection of games for both Playstation and X-Box gaming consoles, since they are the most popular gaming units. We will monitor the selections and popularity of the Wii before suggesting adding that format. Luckily, as new versions of gaming consoles are released, they are backwards compatible, so older games can be played on the newer consoles. Staff recommends selecting games that range from EC to M ratings. Even though the average age of video game players is thirty three years old, games with APPROVAL TO S'T'ART A VIDEO GAMES COLLECTION PAGE 3 OCI'OH13R 11, 2007 the most popularity range from E to M, with sports and action (predominantly E and T) being the most popular types of games. With the popularity of the video gaming industry, "most popular" titles lists are readily available. Library staff will employ lists from Amazon, Best Buy, video game magazines, other library collections, etc. to select the best, most in demand titles for the library. In addition, library staff will also select titles that will meet the needs of the library customers, including popular children's titles, teen recommendations, customer requests, etc. Video games will be displayed with other media at both libraries. Since games are in DVD format, the library will house each item -(like DVDs) in Gressco cases for security purposes. (As an aside, the library's DVD and CD cleaning devices will also work on video games, thus prolonging the life of each item.), FISCAL IMPACT Collection The average cost of video games range from $30-$60 • Archibald core collection budget: $6,000 ($30-$60 average cost per video game) • Biane core collection budget: $6,000 ($30-$60 average cost per video game) • Annual selection budget Archibald: $3,000 • Annual selection budget Biane: $3,000 • Total Archibald and VG budget impact: $12,000 startup costs; $6,000 per year thereafter Fees In keeping with dther media, library staff recommends charging a rental fee for the check out of all video games. With the average rental fee at video stores running $7.99 per week rental, the library is suggesting charging $6 per one-week checkout and $3 per day overdue charge. At this rate, each library anticipates a minimum of $12,000 annually in revenue from the video game circulation. Respectfully submitted, Michelle Perera Library Services Manager STAFF REPORT ~,-~y LI6RAR1' SERI'ICE$ DEPAR'C.\fENT ~~f`'~~ ~nA~N_-CrHT~OJ Date: October 11, 2007 ~UCAMONGA To: Members df the Board of Library Trustees From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF LIBRARY CLOSURE FOR IN-SERVICE TRAINING DAY ON SELECTED DATE IN DECEMBER, 2007. RECOMMENDATION Approve closing the Library on a date to be selected in December of 2007 for the purpose of providing a valuable staff training day. BACKGROUND/ANALYSIS Ih 1998, the Library Board. approved the concept of closing two days during the fiscal year to conduct ih-service training for full and part-time employees. Last year we closed for one full day in December. This year, staff requests to again close both Libraries for one full day in December for the purpose of staff training. Deborah Clark, Library Director, will be coordinating activities for that day and will be happy to answer any questions at the Board meeting. FISCAL IMPACT None. Deborah Kaye C Library Services STAFF REPORT LIBR~IRY SERVICES DEPAR"PfENT Date: October 11, 2007 To: Members of the Board of Library Trustees From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF DATE AND TIME TO BE ESl RECOMMENDATION RANCHO C,,UCAMONGA Staff recommends that the Library Board review the current date and time established for the Regular Meeting of the Library Board of Trustees and determine if they wish to amend date or time or continue with the existing date of the second Thursday of every month at the time of 6:30 p.m. BACKGROUND/ANALYSIS Each Commission is allowed to establish a meeting date and time that works best for the members of that commission., The Library Board of Trustees has consistently been held on a Thursday night, due to the limited availability of Council Chambers. However, that date has varied between the first and second Thursdays and the time frame has fluctuated between 6 p.m., 6:30 and 7 p.m. Other dates and times may be considered by the Board, but the availability of Council Chambers will continue to be a major factor in determining the meeting schedule. The Council Chambers are available on the following days: First, third or fourth Mondays of the month. First, second, third or fourth Tuesdays of the month. First, second or fourth Thursdays of the month. FISCAL IMPACT None. R ectfully submitted, ~~ Deborah Kaye Clark Library Services Director tlfs.. STAFF REPORT LIBRARY SERVICES DEPdRTMENT Date: October 11, 2007 To: Members of the Library Board of Trustees From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF LIBRARY BOARD LIAISON: RECOMMENDATION RANCHO C,UCAMONGA That the Library Board review proposed descriptions of duties for Board Member Liaison positions; approve the descriptions and positions; and generate the appropriate appointments. BACKGROUND/ANALYSIS In March of 2002, the Library Board determined the liaison positions below and asked Staff to create a "job description" which was subsequently approved by the Board. Included in the description are the current appointees. In past practice, only one Board Member has served in the liaison capacity for each category. Staff recommends that the Board appoint two Members for each liaison category, in order,to ensure great support and participation. ached is the list of liaison opportunities originally adopted by the Board of Trustees. e ecffully submitted, ~~ t~~ ' Deborah Kaye Clar Library Services Dir LIST OF LIBRARY BOARD LIAISON OPPORTUNITIES AND CURRENT APPOINTEES Arts & Culture at the Paul A. Biane Library (Current appointee: entire Board) Attend and support the cultural programs offered at the Library and Cultural Center located at the Victoria Gardens Shopping District. . School Services/Bookmobile (Current appointee: Shari Nagel) • Work with the Library Foundation Board in contacting School Districts for the Telethon event. Anticipate one meeting per week during the three months prior to Telethon event. • Promote library events and needs to the School Districts. • Promote the use of the Kidsmobile to the schools. School visits as needed. • Propose ways that the Library can support the mission of the schools. • Support School/Library partnerships at Council or other civic meetings. • Be prepared to speak on Library activities and services to the schools. One meetirig per school district; presentation before the School Board in Fall of each year. • Help promote partnerships between schools and the Library. Business Services (Current appointee: Dobbin Lo) • Actively participate in the Rancho Cucamonga Chamber of Commerce. • Work with the Library Foundation Board in contacting local businesses and the Chamber of Commerce in promoting the annual Telethon. • Promote library events and services to business, emphasizing what the library can offer the businessperson. • Advise on key areas of additional services to business. • Be prepared to speak on Library activities and services to businesses. • Help promote partnerships between businesses and the Library. Foundation Board (Current appointee: vacant) • Serve as a Director on the Library Foundation with all voting powers. • Attend monthly and special meetings. • Report to the Library Board on the activities of the Foundation. • Work with the Foundation on the Library Telethon and other fundraising projects. Literacy Services (Current appointee: vacant) • Work with Literacy Staff from the joint Rancho Cucamonga and Upland Library program to provide and improve literacy services. • Attend all Literacy functions to thank volunteers. (Approximately 4 per year.) • Attend tutor/training workshops to meet and greet new volunteers. • Support literacy projects at Council and other civic meetings. • Be prepared to speak on Literacy activities and services. • Help promote partnerships between community agencies and the Library. Senior Services (Current appointee: Dobbin Lo) Promote library events and services to seniors, emphasizing what the library can offer the senior. • Advise on key areas of additional services to seniors. • Support Senior Services at Council or other civic meetings. • Be prepared to speak on Library activities and services to the seniors. Technology Services (Current appointee: vacant) • Promote currently available technology to the residents, emphasizing what the library can offer the senior. • Advise on potential services the library might offer through technology. • Participate on panels and focus groups involving technology. • Support Library Technology initiatives at Council or other civic meetings. • Help promote partnerships that will bring more innovative technology to the Library. Young Adult Services (Current appointee: Shari Nagel) • Promote currently available technology to the residents, emphasizing what the library can offer the senior. • Advise on potential services the library might offer to Young Adults. • Assist in developing a Young Adult Board for the Rancho Cucamonga Public Library. • Participate on panels and focus groups involving service to Young Adults • Support Young Adult services at Council or other civic meetings. STAFF REPORT LIBRARY SERVICES DEPARTnIENT Date: October 11, 2007 To: , Members of the Board of Library Trustees From: Deborah Kaye Clark, Library Services Director Subject: APPROVAL OF STUDY ROOM POLICY RECOMMENDATION RANCHO C,UCAMONGA That the Library Board of Trustees approves the changes to the existing Study Room Policy as outlined below. BACKGROUND/ANALYSIS The Library Board of Trustees is responsible for establishing policies which govern the operation of all three library outlets under the banner of the Rancho Cucamonga Library Services Department: the Archibald Library, the Paul A. Biane Library and the Virtual Library. In 2003, it was determined by the Board that any time staff proposes changes to approved library policy, no matter how minor, the policy will be brought before the Board for review and approval. Attached is the Study Room Policy. Additions are noted in italics, strikeouts indicate language removed from the policy. The Board has requested further information regarding use of study rooms that will be addressed by staff when the policy is re-introduced. However, these statistics should not affect the overall policy. Below are the changes for the policy, listed in bullet point format. Study Room Policy: This policy has been revised to clean up language to reflect that we have study rooms in both libraries. Also, the age restriction for using study rooms have been lowered from 18 to 14 years old, as well as minor modification to the reservation policy and identification requirements as listed below: • REQUIREMENTS TO USE THE ROOMS: Age limits: Study room use is permitted for patrons 14 years or older. Children under the age of 14 must be accompanied by an adult 18 years or older while in the study rooms. ~~ OC'rORGR 11, 2007 P~\GE 2 • Identification required: A valid library card (patrons with library fines and/or fees exceeding $5 will be blocked from using using/reserving study rooms) will be required to be on file for any patron wishing to use a study room. In addition, a California Driver's license, State or Military ID card, or high school or college ID card will be required to be held by Library staff during the use of the study room. • The general public may reserve rooms in two hour blocks. Two reservations are allowed per individual per week. Any individuals present in the room during the two hour use period will also be considered to have used their two hour allotment for that day. Missed bookings canceled due to late arrivals will still be counted. • STUDY ROOM OCCUPANCY: Occupancy is limited to the maximum number of people permitted per room as indicated by the fire code and as posted for each individual study room. FISCAL IMPACT None e pectfully submitted, ~~ Deborah Kaye Clark Library Director CITY OF RANCHO CUCAMONGA STUDY ROOM POLICY ~~~:,. POLICY NO.: PAGE 1 OF 1 EFFECTIVE: 09/13/07 APPROVED: 03/05/98 SERVICES PURPOSE: To establish guidelines for the public's use of the library study rooms, ensuring fair and equitable access. PHILOSOPHY: The Archibald and Paul A. Biane libraries are T'-° r '~-pleased to provide study rooms for the use of the general public as well as the use of Adult Literacy and Back 2 Basics (B2B) tutors and students "~. Some A-nra~eriby of the study rooms were provided through Community Development Block Grant funding. A requirement of funding was to give first priority in use to the Adult Literacy program clients. After the priority has been fulfilled, the general public has access to the study room resources. REQUIREMENTS TO USE THE ROOMS: Age limits: Study room use is permitted for patrons 14 years or older. Children under the age of 14 must be accompanied by an adult 18 years or older while in the study rooms. ^ - °a••'*' Q -~°^-° ^° Identification required: A valid library card (patrons with library fines and/or fees exceeding $5 will be blocked from using using/reserving study rooms) will be required to be on file for any patron tivishing to use a study room. In addition, a California Driver's license, State or Military ID card, or high school or college ID card will be required to beheld by Library staff during the use of the study room. RESERVING THE ROOMS: The study rooms may be reserved by phone or in person through the following procedure: Adult Literacy & Buck 1 Basics Tutors: Library staff and tutors enrolled in the Adult Literacy and B2B tutoring programs have first access to reserving the study rooms and may reserve any of the rooms up to two weeks in advance through the Literacy and Back 2 Basics offices. The general public may reserve any study room available up to 24 hours in advance of the time requested. , RESERVATION PERIODS: Adult Literacy and B2B Tutors: Library stuff and tutors enrolled in the Adult Literacy and Back 2 Basics programs may reserve the room for as long as necessary for tutoring purposes and as many times per week as they meet with literacy clients. The general public may reserve rooms in two hour blocks. Two reservations are allowed per individual per week. Any individuals present in the room during the two hour use period will also be considered to have used their two hour allotment for that day. Missed bookings canceled due to late amvals will still be counted. STUDY ROOM OCCUPANCY: Occupancy is limited to the maximum number of people permitted per room as indicated by the fire code and as posted for each individual study room. LATE ARRIVALS: The rooms will beheld for 15 minutes after the scheduled reservation time. After that time, rooms will be available on a first come-first served basis. CONDITION OF THE ROOM: Patrons T~using study rooms shall leave the room in a neat, clean, orderly condition. Patrons who fail to follow this requirement will be notified;c..^' "-° ~--~~~~ -°~"'~° ~•~~ ~~«~~~ and will be denied future access to study rooms. Vandalism will result in law enforcement action and all involved patrons being denied future access to study rooms. Rev. 9/10/07 STAFF REPORT LIBRARY SERVICES DEPARTtiIENT RANCHO Date: October 11, 2007 CUCAMONGA To: Members of the Board of Library Trustees From: Cara Vera, Senior Librarian Subject: COLLECTION UPDATE -GRAPHIC NOVELS (a7 BIANE AND ARCHIBALD LIBRARIES RECOMMENDATION Informational purposes only. BACKGROUND/ANALYSIS Background & selection criteria a. Choose "kid safe" titles from pre-selected vendor lists b. Positive reviews in library journals c. Suitability for age group -teens 12-17 d. Absence of violence, profanity, and inappropriate behavior II. Collection a. Created in October 2006 w/350 titles at each library b. Current holdings: Biane @ 656; Archibald @ 596 c. Budget is $2,000 per library per year d. Add approximately 20-25 titles per month III. Circulation a. Checkout rates among highest in library b. Biane= 5,367 checkouts (8.1 turnover rate) c. Archibald = 4,449 checkouts (7.5 turnover rate) IV. What now? a. Maintain collection -replace lost, damaged items b. Add new titles -existing series, new series, requests c. Programming connection? FISCAL IMPACT Graphic novel collection budget is $2,000 per library per year. $4,000 total budget. Respectfully submitted, Cara Vera Senior Librarian Archibald Library Literacv Literacv Public Public Users Reservations Hours Used Users Hours Used Mon. 9/24 Tues. 9/25 5 7.5 11 19.5 Wed. 9/26 5 10.25 13 22 Thurs. 9/27 4 7.5 6 12 Fri. 9/28 0 0 0 0 Sat. 9129 0 0 10 17.5 Sun.9J30 0 0 8 15 Mon. 10/1 8 16.5 14 18.5 Tues 10/2 5 8.5 6 10 Wed. 10/3 4 7.25 13 20 Thurs. 10/4 6 13 10 17.5 Fri. 10/5 1 1.5 9 12.5 Sat. 10/6 0 0 6 11.5 Sun. 10/7 0 0 6 12.5 Mon. 1018 Total 8 46 12.5 84.5 13 125 21.5 210 ~ • • 1 • ~ ~ - Biane Library Literacy Reservations Literacy Hours Used Public Users Public Users Hours Used Mon. 9/24 - - 16 25 Tues. 9/25 2 2.5 21 37 Wed. 9/26 - - 19 33 Thurs. 9/27 2 2.5 17 29 Fri. 9/28 - - 17 28.5 Sat. 9/29 - - 16 27 Mon. 10/1 - - 17 29 Tues 10/2 2 2.5 20 35.5 Wed. 10/3 - - 18 31.5 Thurs. 10/4 2 '2.5 17 30 Fri. 10/5 - - 16 27 Sat. 10/6 - - 16 29.5 ~ Mon. 1018 Total - 8 - 10 16 226 32 394 Combined Library Statistics Literacv Reservations Literacv Hours Used Public Users Public Users Hours Used Mon. 9/24 0 0 16 25 Tues. 9125 7 10 32 56.5 Wed. 9126 5 10.25 32 55 Thurs. 9/27 6 10 23 41 Fri. 9/28 0 0 17 28.5 Sat. 9/29 0 0 26 44.5 Sun. 9/30 0 0 8 15 Mon.10l1 8 16.5 31 47.5 Tues 10/2 7 11 26 45.5 Wed. 10/3 4 7.25 31 51.5 Thurs. 10/4 8 15.5 27 47.5 Fri. 10/5 1 1.5 25 39.5 Sat. 10/6 0 0 22 41 Sun. 10/7 0 0 6 12.5 Mon. 10/8 Total 8 54 12.5 94.5 29 351 53.5 604 ~ ~ • • C1.a Page 1 of 2 ,DUCT SERVICES ~formatfon Questions 9,289 3,969 24,192 11,797 General 4,966 _ _ ___ _ 13,081 ~ 11,797 ~ ~ _ Computer Related _ _ __ __4,323 _ _______ - ___ 1_1,111 ~- _ ~ _ ____ 0 ~ Average Daily 310 ~ 132 I 403 ---- - - 197 Change 134% 105% _ _ 'rogramslClasses Attendance 60 40 135 324 ----- . -_ # of Sessions --._.._..__. __- I __._---.____.. 3 .-- 2 12 10 Aver. per session 26 20 26 32 ours/Group Visits Attendance ' _-_- ~- -108 ---~_ 126 -_.__ -- - 169 ~-^-- 697 --------_----- -------- # of Sessions ~ ----- -- 3 8 ----- 8 - -------- 34 ----- ----- ----_..--- - Aver. per session 1 ---------_-- 36 ! ---- ----- 16 -•---------- 21 ------------------ 21 ------- - - -- ---- --- - -- - - een Programs/Classes Attendance _-----_ __ --- 38 ~ ------- ----- 0 -_-- --- 137 ! ! 0 # of Sessions 2 0 7 0 Aver. per session __ 19 _ __ 0 20 ' 0 nformation Questions I 4,630 5,218 _ y 11,736 -- - _11,781 Average Daily___ _____ _ _ --^-_--_ A-_,,,174 208 146 _________.207 Change _ -16% _ ---- -- --- ---~--- -30% --!-~.__ 'oddler Time 581 1 201 1,286 482 # of Sessions 19 11 ~ 39 25 Aver. Per session 31 18 20 19 I -------- --- ------- - - __ _-_. _. ----1.__ ___. ~. - _--__..-- - ---- .- ~reschooi Storytime Attendance 402 476 1,093 ~ 754 - --- - # of Sessions 16 16 38 ~ 26 -- ~ -- - Aver. per session _ ~ _ 25 30 28 29 ~ --- - -------- - - ------- ---a--- -- - - --___....-.. ----------- .._ ----}---. .---..____--- -___----- ----. lfterschool Storytime Atten_dan_ce__ 147 103 T _ __147 _ __ V _103 # of Sessions _ ~ i 81_ 5 8 5 Aver. per session ~ _ - _ 18 j_ _ 21 _ _ 18 21 - - -t - ~ - - --- ---------~ _amil~ Storytime Attendance _ _ _ . A 355 365 868 879 # of Sessions f 15 12 37 34 Aver. per session 24 30 27 26 ___. ipecial Events Program Att_e_n_d__anc_e 14 700 2,700 1,866 # of Sessions T _ _ 1 1 15 17 Aver. per session _ 14 700 76 110 Sack to Basics Program _ ___ _ _ Students Enrolled __ __ __ _ __ 51 __ _ 0 _ ___ NAT__ _ _ __ NA Aver. Per session 40 ~ ~- 19 V ^ NA ____ NA Special Programs Attendance_ _ 0 0 0 __ __ ____0 # of Sessions ~ 0 Y O 0 Y_ 0 Aver. er session 0 0 _ _ ~_~_ _ 0_ ___ 0 # of Sessions 4 14 6 ~ 14 Aver. per session 26 26 21 ~ 26 school Visits by Staff _ ___ _ 36 _0 _ _ _ _ 186 _ 40 # of visits ~ 2^ Page 2 m 2 _ 3 1 C1.a . !AF Sep-06 FY 2007/08 FY 20~ 28 89 44,946---- --....120.577. -. ---- _1 11 Patrons Archib Averag Chal % Chang ;hildren's # of Sess Aver. Per Chang t_ems Cla: Chana: ... -- _- ___-__ --.---------- - - ------- -.._.~_1._ _ _.. ----------- 2,267 2,144 5,264 L _-_ _ 4,426 6% 19%` red 1,037 1 208 2,219 ~ 2,719 -- - ~ry_ _____ _ 817 1,128 1,968 2,632 - -------~--- -- - __ -- ----- •-----_ __-_ _.___ ___ _ --- - - _.-.r_ 37 43 25 31 -14%~ -18% _ 220 s 80 251 87' :stions ~ 7,202 5,235 17,472 14,711 257 187 196 _ _ _-__-167 38% 17% 27,315 26,460 81,195 90,059 976 945 1 912 1,023 ---._... ° - _- o _.-.._..___.......~_.____ . _ -_ -- --3/0 -_--___ --__. _ ------ --11 /o __ -__- - ~ams ~ 487 1.__.--_ _ 528 ____ _ _ 2,770' 2,807 _ 22 29 44 T- -- --- -- 86 ~n L 22 18 63 ~ 33 __ _ -_ _ --~ _.._ _. I .4200% - -1 %: _ .. _.. 1 L____-~ ___ - -- __ _ _. _ _. __ ..- - - -_-- _ __ .._-- -___ _ITERACY SERVICES I Tutor Teams Matched i _-_~__ 45 39 ; _ ~ ._ N!A ~ NIA Change 15%! ~ NIA ~ N/A Learners Waiting ~ 7 10 ~ NIA ~ NIA _ Change -30% NIA N/A Families for Literacy Participants 9 10 ! N!A NIA Computer Literacy Participants _ 58 ~ 56 N!A N/A TECHNOLOGY CENTER SERVICES j ~ --- Computer Use Sessions 3,066 ' 75 9,444 1,654 Change _I - -- - - _ _ _---- I~_ ~ _ 3988_% _-_ _.----__ - _ _ ----~------ . _ _ 471_%0 ----- -_--.- ------------ --~ C1.a Page 1 of 2 ADULT SERVICES __ _ _ __ _ _ Information Questions _ - 4,077 _ 2 252 Change # of Sessions _ J _ A_ver._per session _ - - 'ourslGroup Visits_A_ttendan_< # of Sessions - _ ~_ _ Aver. per session __ ;HILDREN'S SERVIC_ES__ _ _I iformation Questions I ~ Average Daily - - - __ Change- ---- -..__._- _.._ Aver. Per Aver. per session lfterschool Storyti_me # of Sessions^--- - Aver. per session Events 155 -__ - _ 0 3,983 ----- 146 80 106 -- -- - --- ... - -- i - - . - ~ - ---- 81% I 42°~ _ 0 _-- _ -- 20 - ---- 12 0' -- _1 v- ---- 1 -..__~ p 20 12 --0 --- - U __------- o 112 107 ----- -- 90 ---- - 5% - -20/ 110 --_-~--126 ----------202 4 S 9 28 i6 22 194 ..' - -- -- 238 ---- ~ -493 _8_ 8 .-------- 14 -- 24 ~ 30 35 85 i 82 I 85 3 21 0 -- 0 0 112 19 _ 51fi 29 -- - -- -- 82 4 4 4 21 - 21- - - - _ _------- ~ 1-- tendance 76r` 82~ 148 596 4 4 J _ +_ _ _ 7 26 19 21~ - _-__21 23 _ 1_ ._ -. _. __ _ __ - .___... ___. . _ _-__-. ___ - Iram Attendance _ ~_ 14 0 _ - 1,684 1,166 ~ , 1 _ 0 8 16 14 ~ 0 211 73 for Literacy Storytimes - - _ sions , ar session i - - _.__ -_ sits to Librar~r Attendance -- _- - --- - - sions T! ~r session - _ ~ -- --~ -! -- - - _.- iutreach Visits b Staff -_ __ ___ ---- ts 25 0 ~--- NA - - ---- NA 20 __ _0 NA - , NA - 0 - ------ -- _ 0 _...--_ .... __- _ ~ ~ 0 0 ___.___ ---0 -.._.--- -- 0 I - 0 0 - 0 --- -- - OI -------- 0 J 15~ ~---- _- 82 ~ 153 - ~- -- 328 1 4 - --- - - - 10 10 15 21 15 33 8I 0 8 0 1 0 1 0 8 01 8~ - 0 0~ 0 150 40 - 0 _LPage 2 of ~ - ~------------ ---_1 1 C1.a C1.a Page 1 of 2 ADULT SERVICES -- -- - -- ~ - - - - --- i-- - Information Questions T _ 5,212 1,717 __ .14,722 5,198 General 3,044 3,481 7,594 ~_:-_ 5,198 -_-_ -Computer Related ~-- -~_ _ 2,168 .- __ - _ --- 0 _ 7,128. 0 .Average Daily_-------._-. ____....___.-_ 217 78 -_ 220 _- ~- - _ 162 Change --___ _ . _- - -_ - f - ------- .-.~.----- _- 204% __ -__ __ - _ - 183% _-___------ _ --_ __ -- -~--- ProgramslClasses Attendance __. __ 60 20 __ --- 123 260 # of Sessions -- - - --- 3 1 11 i ~ 7 ~ Aver. per session 20 20 11 --- --- 37 TourslGroup Visits Attendance 108 126 169 697 # of Sessions 3 8 8 34 Aver. per session 36 16 21 21 Teen ProgramslClasses Attendance _ i 38 -~ ___ _ 0 ~ -~-~ __ 137 - 0 # of Sessions _ --- ---' ---- -- -- - _ 2 _ 0 _ 7 0 Aver. per session ___-_- -~- - -- 19 __- 0 _ _ 20 _ _ ~ 0 CHILDREN'S SERVICES Information Questions -1,505 j - 2,235 3 734 3,669 Average Daily ~- - 63 { 102 56 115 -% Change- -- ---- -- --- _.-... - --38% ~ -51 -- _ ___ -^ Toddler Time 471 75 1,084 75 # of Sessions 15 3 30 3 Aver. Per session 31 25 36 25 Preschool Sto ime Attendance I -- ----- -----~ ---- - - - - --_ . - - -- 208 --- - - - --- 238 600 ~ 238 ~ # of Sessions _ _ __ __ _ - __. Aver._per session ~ 26 30 251 30 Afterschool Storytime Attendance 62 21 62 21 # of Sessions -______-_.__--_ -- _ _- - - -- - ------- _.-__ _-__ _ - 4 - ----- ------ -1 _. - 4 ~ Aver. per session ~ 16 21 _..___ ___ - 16 --------- -- - - _ _ _- 21 Famil Storytime Attend_ance_-- - _-_- _ _279 _ ` _-i- 283 720 283 # of Sessions - -- - -- - ------ - - --- - 11 - --- 8 _ _-^---- 30 - ------- _. ____ _- -- Aver. per session - - - 25 35 - 24 ---- --... __ 35 -------------~.----- - Special Events Program Attendance -- --------------- 0 --------- 700 ----- 1,016 ---------------- 7 0 0 # of Sessions 0 1 7 __ _ . . _ - - 1 Aver. per session --_- 0 700 145 700 Back to Basics Program ------- ~ Students Enrolled _ 26 ! 19 NA~ NA # of Sessions ~ 20 23 NA NA _Special Programs Attendance ~ 0 0 0 0 _ #ofSpssions .__..._..---____-------- _ _ --~-.- __~ _ -_-.-- __ - ~ ~ _ _ '~ ~ _ _ _ 0 Aver. er session 0 - - - 0 . .--.- 0 _ ----__ _--- -- 0 Group Visits to Librar~Attendance 95 360 117 360 - # of Sessions r ---- ----- -- ----- 3 ---- -- 14 -..~- 5 -- ---- 14 Aver. per session 32 26 23 26 School Visits by Staff __ 36 0 36 0 # of visits 2 Page 2 of ~ 2 p C1.a Adult Literacy Statistics (September 2007) Learner/Tutor (matched) - 45pairs Learner (Assessed) Waiting to be matched - 7 Learners waiting to be assessed - 4 Families for Literacy (FFL) participants - 9 FFL Storytime Attendance - 15 Computer Literacy participants served - 58 Total Program Participants for the month=110 (this includes tutors, learners and families who participated in tutoring and "special events ") PCReservation PC Usage Report Garcia, Vivian Page 1 of 2 From: Tuckerman, Adam Sent: Tuesday, October 02, 2007 5:40 PM To: Clark, Deborah; Karatsu, Robert; Perera, Michelle; Vera, Cara; Garcia, Vivian Cc: Hilliard, Don Subject: 20070901. htm September PCReservation PC Usage Report Prepared 10/02/2007 September Uses 3336 Change: -1% 8 Month Average: 2802 Tech Center Reference Questions: 2168 PC Reservations: 245 Copier/Printer Revenue: 715.20 Totals Month Total Uses Total Time Average Session 2007-01 2429 2170:19 53.610 2007-02 2265 1986:45 52.629 2007-03 2794 2400:24 51.548 2007-04 2469 2322:22 56.437 2007-OS 3004 2718:22 54.295 2007-06 ~ 2681 2614:33 58.513 2007-07 2847 2658:00 56.017 2007-08 3397 3095:24 54.673 2007-09 3336 2821:09 50.740 TOTALS 25222 22945:26 54.185 10/3/2007