HomeMy WebLinkAbout06/02/08 Fdn COMMUNITY FOUNDATION
DECLARATION OF POSTING OF AGENDA
MELISSA MORALES states and declares as follows:
I presently am and at all times mentioned herein have been the Secretary of the City of Rancho Cucamonga
Community Foundation.
Acting in that capacity, on February 5, 2006, at 5:00 p.m. I posted a true and correct copy of
the Regular Community Foundation meeting agenda attached to this declaration and marked Exhibit "A"
at 10500 Civic Center Drive, Rancho Cucamonga, California.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was
executed on February 5, 2006, at City of Rancho Cucamonga, California.
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Meii a Morales
Senior Administrative Secretary
City of Rancho Cucamonga
Community Services Department
COMMUNITY FOUNDATION
BOARD OF DIRECTORS
Mti a
AGENDA File
CITY OF RANCHO CUCAMONGA
REGULAR MEETINGS
February, June and October
2nd Wednesday, 5:00 p.m.
February 8, 2006
Civic Center
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Board Members
Harvey Cohen, M.D., Chair
Charles Buquet, Member
Patricia Carlson, Secretary/Treasurer
Jo Dutton, Ph.D., Member
Harry Gibson, Member
Judy Gibson, Member
Angela Knox, Member
Tony Mize, Member
Marian Nelson, Member
David Parker, Member
Steve Wysocki, Ph.D., Member
City Offices: (909)477-2760
COMMUNITY FOUNDATION
eeciro BOARD OF DIRECTORS 2
February 8, 2006
A. Call to Order
1 Pledge of Allegiance
2 Roll Call
Chuck Buquet Angela Knox
Patricia Carlson Tony Mize
Harvey Cohen Marian Nelson
Jo Dutton David Parker
Harry Gibson Steve Wysocki
Judy Gibson _
B. Announcements/Presentations
1 Introduction of new staff for the Victoria Gardens Cultural
Center
C. Communications from the Public
This is the time and place for the general public to address the
Community Foundation State law prohibits the Board from
addressing any issue not previously included on the Agenda
The Board may receive testimony and set the matter for a
subsequent meeting Comments are to be limited to five
minutes per individual
11 D. Consent Calendar
The following Consent Calendar items are expected to be
routine and non-controversial They will be acted upon by the
Board at one time without discussion Any item may be
removed by a Boardmember or member of the audience for
discussion
1 Approval of the Minutes of the Regular Community Agenda Pages
Foundation Meeting held October 12, 2005, and Special 1-6
Community Foundation Meeting held November 9, 2005
2 Receive and file Treasurer's Report for the months of 7-14
October, November and December 2005 and January 2006
i COMMUNITY FOUNDATION
�P,nnCH0 BOARD OF DIRECTORS 3
February 8, 2006
E. Foundation Business
The following items are not public hearing items, although the
Chair may open the meeting for public input
1 Consideration of affiliate status for the Rancho Cucamonga 15-18
Animal Shelter
2 Update on the Victoria Gardens Cultural Center Protect Oral
3 Update on Marketing and Programming Activities for the 19
Victoria Gardens Cultural Center
4 Status Report on the PAL (Promoting Arts and Literacy) 20
Campaign
5 Discussion relating to fundraising efforts and strategies for 21
the PAL Campaign
6 Report on board action from the November 9, 2005, Special 22-23
Community Foundation Board Meeting for Boardmember
solicitation of funds for the Foundation's Operating Budget
7 Discussion regarding the 2006 "Gala for the Arts " 24-25
F. Identification of Items for the Next Meeting
This is the time for the Board to identify the items they wish to
discuss at the next meeting These items will not be discussed
at this meeting, only identified for the next meeting
11 G. Adjournment
I, Melissa Morales, Community Foundation Secretary, hereby certify
a true, accurate copy of the foregoing Community Foundation
agenda was posted on February 5, 2006, seventy-two (72) hours
prior to the meeting per A B 2674 at 10500 Civic Center Drive,
Rancho Cucamonga, California
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COMMUNITY FOUNDATION
MINUTES OF THE OCTOBER 12, 2005, REGULAR MEETING
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community Foundation was held on
Wednesday, October 12, 2005, in the Tri-Communities Room, Civic Center, located at
10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to
order at 5:08 p.m. by Vice Chair Mize.
Present were: Board Members: Buquet, Carlson, H. Gibson, J. Gibson, Knox, Nelson,
Parker, Wysocki (arrived at 5:20 p.m.) and Mize. Absent: Cohen and Dutton). Staff:
Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services
Superintendent; Francie Palmer, Community Services Marketing Manager; Paula Pachon,
Management Analyst III and Melissa Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
1. Director McArdle indicated that Chair Cohen was absent due to the holiday. He
announced that the PAL Campaign had raised $3.1 million to date including Target's
recent $10,000 donation.
C. COMMUNICATIONS FROM THE PUBLIC
1 . Deputy City Manager Easter updated the Foundation on the transition from a County
contract for animal care and services to a city-operated animal shelter. She indicated
that a request for affiliate status for the Animal Care and Services Department may be
requested at the next Board meeting. She distributed the "RC Scoop"newsletterto the
Members and thanked them for their time.
D. CONSENT CALENDAR
1. To approve the Minutes of the Special Joint Community Foundation and Library
Foundation Meeting held March 14, 2005, and Special Community Foundation Meeting
held July 19, 2005.
2. To receive and file Treasurer's Report for the months of June through August, 2005,
and PAL Cash Reports for the months of November 2004 through August 2005.
MOTION: Moved by Member Buquet, seconded by Member Parker, to approve the
Consent Calendar, as submitted. Motion carried: 9-0-2 (Absent: Cohen and Dutton)
c o er 72, 2003
1
E. FOUNDATION BUSINESS
1. Update on the Victoria Gardens Cultural Center Project was presented by Director
McArdle. He informed the Board that construction was going well with minimal change
orders. Floor slabs and the stage had been poured with framing on-going. He offered
a tour of the facility to the Members. Director McArdle spoke of marketing efforts which
include a booth at the Grape Harvest Festival, where sale of family wall of art tiles will
be promoted, and electronic distribution of the Cultural Center newsletter which has
1,600 recipients. He noted his, Superintendent Nielsen and Supervisor Sluka's
attendance at a recent WAA Conference which resulted in some exciting possibilities
for upcoming productions. He estimated January as the announcement of the opening
season. Manager Palmer described efforts to complete the video to include the first
season's programs and to begin development of target mailing strategies. She also
reported on the new logo for the Center and the number of bricks and tiles sold to date.
Superintendent Nielsen reminded the Board of the upcoming Founders Day Parade,to
be held at the Victoria Gardens Mall, and welcomed their participation in the parade
and/or booth.
Brief discussion by the Board ensued. A question was raised on the info available at
the mall concerning the project and Member Wysocki suggested staff consider
contacting Kathryn Johnson, of Chaffey College, who is a great source for plays.
Director McArdle indicated that signage will be displayed at the construction site and a
goal is for staff to set-up a booth at the mall on a monthly basis. Following the
discussion, the update was received and filed.
2. Vice Chair Mize opened discussion relating to Fundraising Efforts and Strategies. He
noted that$250,000 per month would need to be reached to meet the$5 million goal by
opening day. He noted that in the PAL Cabinet meeting, discussion addressed
potential donors questions concerning the regional nature of the project. He noted
staffs intent to provide materials in that regard and encouraged that focus team
meetings be conducted. He listed the potential donors he is working with including
SBC and Young Homes, Citizens Business Bank and Associated Engineers.
Director McArdle announced the donation of a grand piano by Members Harry and Judy
Gibson and asked for help with a bank that has expressed an interest in becoming a
large donor. Also assistance was requested in making a presentation to the Children's
Fund, which has a potential large donor on its Board. Member Nelson offered to assist
and indicated the need to conduct a site tour for a potential donor from AMR and KB
Home. Member Parker commented on his continued efforts for donations from Target
and Kohls. Member Knox indicated her efforts to meet with small businesses for
sponsorship opportunities. Member Buquet concurred with the need for the tours and
indicated he has a good contact at the Gas Company. Member Wysocki commented
that he has a contact with Ford Motor Company and his expressed his desire to
schedule some lunches with a few potential sponsors.
Mover er
2
Discussion ensued concerning the current five focus teams which are Community
Organizations, Mall Merchants, Individual Appeals, Corporations and Elected Officials.
The City Manager or Redevelopment Agency staffs help was requested regarding the
mall merchants. Members Harry and Judy Gibson reported on an add that appeared
recently in Homes Magazine and the need to expand the information given. The Board
was thanked for their efforts and Director McArdle indicated that staff would be
coordinating upcoming focus team meetings. No action was taken on the matter.
3. Discussion regarding Fundraising Teams was held with the previous item.
4. Discussion regarding Potential Member Recruitment was introduced by Director
McArdle who reminded the Board of the yearly process for recruitment of new
Members. He asked that staff be informed of any potential members that should be
considered for appointment to the Board. No other action taken.
5. Chair Mize called on Analyst Pachon for her review of Honorary Board Member Policy.
She referenced staff's October 12th report which included the policy's proposed
purpose, membership requirements, approval process, goals and potential members for
both the Honorary Board of Directors and Distinguished Supporters. She indicated that
the PAL Cabinet had reviewed the proposed policy and that, pending the Board's
approval letters,will be sent to the potential members. The Board briefly discussed the
matter and suggestions were made to add the Mayor of Fontana, Upland and Ontario.
The following action was taken: (M� "
ond
MOTION: Moved by Member Parker, seced by Member J. Gibson, to approve the
Honorary Board Member Policy, and potential Board Members, as recommended by
staff. Motion carried: 7-0-4 (Absent: Buquet, Cohen, Dutton and e.)
6. Discussion of Operating Budget Fundraising Ideas was presented by Analyst Pachon.
She recommended the Board brainstorm methods to increase revenues to the Board's
operating budget needed to pay for this fiscal year's anticipated expenses. Discussion
was held. Comments were made regarding the need for clarification on donation
designations for PAL vs Foundation donations and the need, in light of the time
constraints that evening, for an in-depth discussion of the matter possibly at a special
meeting. Staff noted the comments made by the Board and the report was received
and filed.
Member Buquet and Vice Chair Mize left the meeting at 6:25 p.m.
7. Analyst Pachon was called on regarding consideration of Affiliate Status forthe Theater
for Young Audiences Company. She informed the Members of the Foundation's
current affiliates and gave staffs recommendation for approval. Director McArdle
added that the affiliate status should help increase funding opportunities and
partnership development for the Company. Following staffs report, the Foundation
took the following action:
Mover er
3
MOTION: Moved by Member Parker, seconded by Member Knox, to approve the
request for Affiliate Status for the Theatre for Young Audiences Company, as
recommended by staff. Motion carried: 7-0-4 (Buquet, Cohen, Dutton and Mize.)
8. Discussion regarding dates and times for Community Foundation Meetings was opened
by Director McArdle. He queried the Board on whether the current meeting schedule
was effective or whether the dates and times may need to be changed. A question
was raised on whether the meetings would increase once the Cultural Center was
opened, and Director McArdle responded that they would not. Members concurred with
leaving the meeting schedule unaltered and no other action was taken.
F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
1. Request for affiliate status for the Rancho Cucamonga Animal Shelter.
2. Discussion regarding the Community Foundation's Operating Budget.
3. Discussion regarding Board Member Recruitment.
G. ADJOURNMENT
MOTION: Moved by Member Parker, seconded by Member Knox, to adjourn the
Regular Community Foundation Meeting. Meeting adjourned 6:35 p.m. with all
Members present except Buquet, Cohen, Dutton and Mize.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
V7757577
4
COMMUNITY FOUNDATION
MINUTES OF THE NOVEMBER 9, 2005, SPECIAL MEETING
A. CALL TO ORDER
The special meeting of the Rancho Cucamonga Community Foundation was held on
Wednesday, November 9, 2005, at the Victoria Gardens Cultural Center, 12505 Cultural
Center Drive, Rancho Cucamonga, California. The meeting was called to order at 3:15
p.m. by Chair Cohen.
Present were: Board Members: Carlson (who arrived at 3:50 pm), H. Gibson, J. Gibson,
Knox, Nelson, Parker and Cohen. Absent: Buquet, Dutton, Mize and Wysocki. Staff:
Kevin McArdle, Community Services Director; Francie Palmer, Community Services
Marketing Manager; Paula Pachon, Management Analyst III and Melissa Morales, Senior
Administrative Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
There were no communications from the Public.
C. FOUNDATION BUSINESS
1. Chair Cohen and Members of the Community Foundation toured the Victoria Gardens
Cultural Center Project with Director McArdle and staff.
Following the tour, the Board went to the City construction trailer at approximately for
the remainder of the meeting. Member Knox left the meeting at 4:05 pm.
2. Discussion relating to fundraising efforts and strategies regarding the PAL (Promoting
Arts and Literacy Campaign). Members gave a status report on their efforts. Member
Nelson reported on the interest of Alpha Graphics, AMR and Belmont Swap Meet.
Member Mize's efforts were noted in securing a large donation from County Supervisor
c Ovitt and Supervisor Biane's recent donation of$250,000 for a total $1 million donation
was announced. Member Judy Gibson spoke of efforts to secure a donation from
Sierra Aluminum and suggested a private tour. Chair Cohen reported that a $5,000
donation was received from Rancho Specialty Hospital today. Director McArdle
reported that Wells Fargo and Vineyard Banks were considering their potential
donations. No action was taken on the matter.
3. Analyst Pachon was called on regarding discussion of operating budget fundraising
ideas. She referenced staffs report dated November 9"' which included an operating
budget summary. Director McArdle noted that monies collected for the PAL Campaign
may not be transferred to the Board's Operating budget.
ovem er ,
5
Questions were raised by the Board including timeline for when monies would be
needed and clarification on what functions the operating budget supports. Staff
responded that monies would be needed prior to the end of the fiscal year and that
expenditures included support for community theatre productions. A question was also
raised on the designation of future gala related monies. Director McArdle responded
that the funds could be Foundation designated rather than PAL for future galas. A
suggestion was made for each Member to either donate or raise $500.00. Director
McArdle was asked to look into the suggestion that the Board request a donation from
their affiliates. Following their discussion, the following action was taken:
MOTION: Moved by Member Parker, seconded by Secretary Carlson, to request that
each Boardmember will attempt to raise $500 for the Foundation's operating Budget.
Motion carried: 6-0-5 (Absent: Buquet, Dutton, Knox, Mize and Wysocki).
4. Discussion regarding filling a vacancy on the Executive Committee was presented by
Director McArdle. He indicated that due to the resignation of Member Vilardo, the
Finance Committee Chair and Executive Committee seat were vacant. Following his
comments, the Board took the following action:
MOTION: Moved by Secretary Carlson, seconded by Member Nelson, to appoint
Member Harry Gibson as Chair of the Finance Committee and as Member of the
Executive Committee. Motion carried: 6-0-5(Absent: Buquet, Dutton, Knox, Mize and
Wysocki).
D. ADJOURNMENT
Chair Cohen adjourned the Special Community Foundation Meeting. The meeting
adjourned at 5:15 p.m. with all Members present except Buquet, Dutton, Knox, Mize
and Wysocki.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
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R A N C H O C U C A M O N G A
COMMUNITY f OUNDATION
DATE: OCTOBER 4, 2005
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: CASH REPORT-SEPTEMBER 2005
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
FUND
GENERAL $299.61 $5.05 ($168.14) $136.72
JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16
ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75
YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40
LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00
OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00
SENIOR CENTER FUND 30,582.73 38.84 (694.36) 29,927.21
PACIFIC ELECTRIC TRAIL FUND 626.00 0.00 0.00 626.00
WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00
JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84
OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00
RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51
TOTAL $65,990.20 $43.89 ($862.50) $65,171.59
RECONCILIATION
Checking Account Balance 9/30/05 $60,893.25
Less Outstanding Checks 0.00
Investments- LAIF 4.278.34
BALANCE $65,171.59
Note: RCCF Invests PAL revenue with LAIF in the amountof 044,348.32
Li h,1
10500 Civic Center Drive • P.O. Box 807 • Rancho Cucamonga,CA 91729 (909) 477-2760 FAX (909) 477-2761
SEPTEMBER 2005
REVENUE AND EXPENDITURE DETAIL
REVENUES
GENERAL FUND
Bank of America-Interest $5.05
Total General Fund $5.05
SENIOR CENTER FUND
Donations-Various 38.84
Total Senior Center Fund $38.84
TOTAL REVENUES $43.89
EXPENDITURES
GENERAL FUND
NPS-Business Cards $168.14
Total General Fund $168.14
SENIOR CENTER FUND
Gabel&Schubert, Inc.-Engraving 8 Mini Trees $694.36
Total Senior Center Fund $694.36
TOTAL EXPENDITURES $862.50y
8
R A N C H O C U C A M O N G A
COMMUNITY F OUNDATION
DATE: NOVEMBER 8, 2005
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: CASH REPORT-OCTOBER 2005
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
FUND
GENERAL $136.72 $44.35 $0.00 $181.07
JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16
ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75
YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40
LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00
OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00
SENIOR CENTER FUND 29,927.21 ,3,956.00 (210.00) 33,673.21
PACIFIC ELECTRIC TRAIL FUND 626.00 15.00 (626.00) 15.00
WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00
JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84
OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00
RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51
TOTAL $65,171.59 $4,015.35 ($836.00) $68,350.94
RECONCILIATION
Checking Account Balance 10/31/05 $64,664.56
Less Outstanding Checks (626.00)
Investments- LAIF 4.312.38
BALANCE $68,350.94
Note: RCCF Invests PAL revenue with LAIF in the amount of 049,892.16
i
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9
10500 Civic Center Drive • P.O.Box 807 • Rancho Cucamonga,CA 91729 • (909) 477-2760 • FAX (909) 477-2761
OCTOBER 2005
REVENUE AND EXPENDITURE DETAIL
REVENUES
GENERAL FUND
Bank of America- Interest $5.31
LAW-Interest 34.04
Donation (To be refunded to Library Foundation) 5.00
Total General Fund $44.35
PACIFIC ELECTRIC TRAIL FUND
Donations-Various $15,00
Total Pacific Electric Trail Fund $15.00
SENIOR CENTER FUND
Donations-Various3$ .956.00
Total Senior Center Fund $3,956.00
TOTAL REVENUES $4,015.35
EXPENDITURES
PACIFIC ELECTRIC TRAIL FUND
Friends of The Pacific Electric Trail-Donation $626.00
Total Pacific Electric Trail Fund $626.00
SENIOR CENTER FUND
Deposited Item Returned Fee $10.00
Deposited Items Returned 200.00
Total Senior Center Fund $210.00
TOTAL EXPENDITURES $836.00
10
R A N C H O C U C A M O N G A
COMMUNITY F OUNDATION
DATE: DECEMBER 8, 2005
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: CASH REPORT-NOVEMBER 2005
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
FUND
GENERAL $181.07 $5.28 ($5.00) $181.35
JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16
ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75
YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40
LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00
OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00
SENIOR CENTER FUND 33,673.21 0.00 0.00 33,673.21
PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00
WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00
JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84
OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00
RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51
TOTAL $68,350.94 $5.28 ($5.00) $68,351.22
RECONCILIATION
Checking Account Balance 11/30/05 $64,038.84
Less Outstanding Checks 0.00
Investments-LAIF 4.312.38
BALANCE $68,351.22
Note: RCCF Invests PAL revenue with LAIF in the amount of 49,892.16
5 ]1
10500 Civic Center Drive • P.O.Box 807 • Rancho Cucamonga,CA 91729 (909) 477-2760 FAX (909) 477-2761
NOVEMBER 2005
REVENUE AND EXPENDITURE DETAIL
REVENUES
GENERALFUND
Bank of America-Interest $5.28
Total General Fund $5.28
TOTAL REVENUES $5.28
EXPENDITURES
GENERALFUND
R.C. Public Library Foundation-Reimburse Donation $5.00
Total General Fund $5.00
TOTAL EXPENDITURES $5.00
12
R A N C H O C U C A M O N G A
COMMUNITY FOUNDATION
DATE: JANUARY 4, 2006
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: CASH REPORT-DECEMBER 2005
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
FUND
GENERAL $181.35 $2,005.19 ($1,475.00) $711.54
JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16
ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75
YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40
LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00
OFF-PARK DOG LEASH FUND 125.00 0.00 0.001 125.00
SENIOR CENTER FUND 33,673.21 10.00 (927.14) 32,756.07
PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00
WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00
JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84
OPERATING RESERVE FUND 4,000.00 0.00 (2,000.00) 2,000.00
RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51
TOTAL $68,351.22 $2,015.19 ($4,402.14) $65,964.27
RECONCILIATION
Checking Account Balance 12/31/05 $61,651.89
Less Outstanding Checks 0.00
Investments- LAIF 4.312.38
BALANCE $65,964.27
Note: RCCF Invests PAL revenue with LAIF in the amount of 049,892.16
t
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10500 Civic Center Drive • P.O. Box 807 • Rancho Cucamonga.CA 91729 • (909) 477-2760 FAX (909) 477-2761
DECEMBER 2005
REVENUE AND EXPENDITURE DETAIL
REVENUES
GENERAL FUND
Bank of America-Interest $5.19
Transfer In From Operating Reserve Fund 2.000.00
Total General Fund $2,005.19
SENIOR CENTER FUND
Bank of America-Credit Returned Item Fee $10.00
Total Senior Center Fund $10.00
TOTAL REVENUES $2,015.19
EXPENDITURES
GENERALFUND
Hub International Insurance-Director's&Officer's Liability Insurance $1.475.00
Total General Fund $1,475.00
OPERATING RESERVE FUND
Transfer Out To General Fund $2.000.00
Total Operating Reserve Fund $2,000.00
SENIOR CENTER FUND
Hub International Insurance-Directors&Officer's Liability Insurance $927.14
Total Senior Center Fund $927.14
TOTAL EXPENDITURES $4,402.14
14
R A N C H O C U C A M O N G A
C O M M U N I T Y S E R V I C E S
Staff Report
DATE: February 8, 2006
TO: Rancho Cucamonga Community Foundation
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst II I
SUBJECT: CONSIDERATION OF AFFILIATE STATUS FOR ANIMAL SHELTER
RECOMMENDATION
It is recommended that the Community Foundation approve affiliate status for the City's Animal
Shelter.
BACKGROUND/ANALYSIS
1
As the Foundation may be aware, the City of Rancho Cucamonga is in the process of
establishing a City operated Animal Control facility. This action will necessitate both additional
funds for its operation as well as significant numbers of volunteers. To enhance the City's
ability to go after funding that traditionally is only available for non-profit organizations, City
staff requests that the Community Foundation consider affiliate status for the Animal Shelter.
This action will facilitate fundraising and partnership development for the Shelter.
Respec Ily sub ' ed,
Kevin M Ardle
Community Services Director
I:ICOMMSERVICouncil&BoardskcommunityFoundationIStaN Reportsl2006 Affiliate StatusAnimaL2.8.06.doc
15
Mayor
WILLIAM J.ALEXANDER
Mayor Pro rem
DIANE WILLIAMS
Counci[membm
REX GUTIERREZ
L. DENNIS MICHAEL
Z_
SAM SPAGNOLO
City Manager
THE CITY OF RANCHO CUCAMONGA JACK LAM,AICD
RANCHO
CUCAMONGA
January 26, 2006
President and Board Members
Rancho Cucamonga Community Foundation
10500 Civic Center Drive
Rancho Cucamonga, CA 91729
RE: Consideration of Affiliation of the New Rancho Cucamonga Animal
Care and Services Department with the Rancho Cucamonga Community
Foundation
Dear President and Members of the Board:
The purpose of this letter is to formally request that the Community Foundation
Board of Directors consider the affiliation of the new Rancho Cucamonga Animal
Care and Services Department with the Rancho Cucamonga Community
Foundation for the purposes of accepting community donations and grants.
As you may know, we are busy preparing for the transition of animal services
from a County contract to a City-operated program. One component of this
transition is building a relationship with the community and promoting community
support for the shelter, either through volunteering or through donations. By
affiliating with the Rancho Cucamonga Community Foundation and utilizing its
501(c)3 non-profit status, it will allow the new Animal Care and Services Program
to engage in fundraising efforts in order to augment its operations and services to
the community.
Ending the killing of healthy and treatable pets means building, brick-by-brick, the
programs, facilities, and community involvement necessary to lower birthrates,
increase adoptions and keep animals with their loving, responsible caregivers.
But most of all, it means believing in the community and trusting in the power of
compassion. A progressive Animal Care and Services Program cannot succeed
without community support. By raising private donations and grants, lifesaving
programs such as those mentioned below can help us reach our goals:
16
10500 Civic Center Dr. - P.O. Box 807- Rancho Cucamonga, CA 91729-0807-Tel 909-477-2700- Fax 909-477-2849-w .ci.rancho-cucamonga.ca.us
Letter to Community Foundation
January 26, 2006
Page 2
• Programs that decrease the number of pets entering the shelters: In
particular this would be spay/neuter programs targeted at the pets of low-
income citizens. These could also be programs to help people that are
considering surrendering their pets to shelters to find ways to either keep
their pets or to find good homes for them without sending them to the
shelter.
• Programs that increase the number of pets leaving the shelter alive: In
particular, this could be hosting adoption fairs in the community. Some
groups work with local animal control to showcase adoptable pets at local
Petsmart and other pet supply retail stores. And developing foster care
networks for pets that need some training and socialization before being
adopted.
• Programs that increase the quality of life for the pets in the shelter: This
could include purchasing toys, blankets, and treats as well as dog
walking, bathing, socializing and training.
Besides helping our nonhuman companions, we also hope to implement
programs that are of benefit to the residents. A pet assisted therapy program not
only helps to socialize animals, but also provides therapeutic experiences to
residents of convalescent homes and hospitals, children's homes and other
special care, facilities. There may also be opportunity in developing education
programs where children can learn about animals and how to care'for and
appreciate animals. Programs such as these are consistent with the
Foundation's mission of enriching the quality of life for its residents.
The City of Rancho Cucamonga made the decision to transition from a County
contract to a City-operated animal services program in May of 2005. The City
has contracted with San Bernardino County for animal shelter services since
1995, and field/control services since 1983. The Shelter services have been
provided through the City-owned Shelter facility, located at 11780 Arrow Route in
Rancho Cucamonga. The City will begin to operate the Shelter programs in May
of 2006 and Feld services in July 2006.
As part of the transition, the City has retained the services of a professional
consultant, Nathan Winograd of No Kill Solutions, to assist in the transition to a
City operation, as well as to determine the feasibility of operating the Shelter
toward the goal of a "No-Kill" facility. Through the creation of the new Animal
Care and Services Department, the City aims to provide shelter for homeless,
abandoned, and abused animals, as well as protect the health, safety, and
welfare of the public. Throughout this transition process, the community has
been involved in providing input, through community workshops that were held
and surveys that were administered.
At its December 13, 2005 Study Session, the City Council approved service
levels and a budget for a City-operated animal care and services program that
17
Letter to Community Foundation
January 26, 2006
Page 3
will guide the City towards a No Kill goal. These No Kill enhancements will allow
all animals to remain healthy and well-behaved, increase adoptability, improve a
shelter's delivery of services, and promote a proactive public image. All of this
translates into more lives saved. However, these endeavors will also require the
support and involvement of the community.
Thank you for your consideration. We look forward to a strong partnership with
the Community Foundation in providing a quality Animal Care and Services
program to the community and enriching the lives of RC residents.
Si rely,
amela Easter
Deputy City Manager
cc: Mayor and Members of the City Council
Jack Lam, City Manager
Kevin McArdle, Community Services Director
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R A N C H O C U C A M O N G A
C O M M U N I T Y S E R V I C E S
Staff Report
DATE: February 8, 2006
TO: Rancho Cucamonga Community Foundation Board of Directors
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst III QY
SUBJECT: UPDATE ON MARKETING AND PROGRAMMING ACTIVITIES FOR
THE VICTORIA GARDENS CULTURAL CENTER
BACKGROUND/ANALYSIS
Staff from both our Marketing and Programming areas will be at the Foundation's
February Board Meeting to share information on the exciting developments that have
occurred over the past several months for the Victoria Gardens Cultural Center.
Resp ully s bmitted,
Kevin rdle
Community Services Director
I:ICOMMSERVICouncilBBoardslCommunityFoundationlStaff Reportsl20061Marketing.ProgramingUpdates.2.8.06.doc
19
R A N C H O C U C A M O N G A
COMMUNITY SERVICES
SlGU1 4 iwcd
DATE: February 8, 2006
M. Rancho Cucamonga Community Foundation Board of Directors
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst III Qy
SUBJECT: STATUS REPORT ON THE PAL CAMPAIGN
BACKGROUND/ANALYSIS
Staff will provide the Foundation with a status report on the progress of the Promoting
Arts & Literacy (PAL) Campaign at the February Board Meeting.
Resp c Ily s muted, t
Kevin Ardle
Community Services Director
I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaN Reportsl2006kStatusPALCampaign.2.8.06.doc
20
R A N C H O C U C A M O N G A
C O M M U N I T Y S E R V I C E S
Staff Report
DATE: February 8, 2006
TO: Rancho Cucamonga Community Foundation Board of Directors
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst II I it
SUBJECT: DISCUSSION RELATING TO FUNDRAISING EFFORTS AND
STRATEGIES
RECOMMENDATION
It is recommended that Foundation Boardmembers provide an update at the meeting as
to the status of their fundraising prospects.
BACKGROUND/ANALYSIS
Each member of the Community Foundation Board has accepted the assignment of a
limited number of fundraising prospects to solicit on behalf of the PAL Campaign.
Additionally, Boardmembers have agreed to work on a fundraising team that
concentrates its fundraising efforts in a specific area. The current teams include:
community organizations, mall merchants, individual appeals, corporations and elected
officials.
For a fundraising campaign to be successful, it is important that Board Members
regularly discuss their recent accomplishments, share current strategies and seek input
from fellow Boardmembers for challenging prospects. Therefore, it is recommended
that the Boardmembers provide an update at the meeting as to the status of each of
their fundraising prospects.
Res a ully s b itted,
Kevin Ardle
Community Services Director
I:ICOMMSERVICouncil6BoardslCommunityFoundationIStaf/Reportsl20061FundraisingProspects2.8.06.doc
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R A N C H O C U C A M O N G A
C O M M U N I T Y S E R V I C E S
Staff Report
DATE: February 8, 2006
TO: Rancho Cucamonga Community Foundation
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst II I
SUBJECT: REPORT ON BOARD ACTION FROM THE NOVEMBER 9,2005, SPECIAL
BOARD MEETING FOR BOARDMEMBER SOLICITATION OF FUNDS
FOR THE FOUNDATION'S OPERATING BUDGET
RECOMMENDATION
It is recommended that the Foundation discuss their progress in securing funds for the
Foundation's Operating Budget. ,
BACKGROUND/ANALYSIS
At the Foundation's annual meeting that was held on July 19, 2005, the Board approved their
fiscal year 2005-2006 budget (see attachment). At the time the budget was presented staff
brought to the Board's attention that since Foundation's fundraising efforts the past two years
have focused on raising money for the Promoting Arts and Literacy (PAL) Campaign for the
Cultural Center rather than for the operating costs of the Foundation that undesignated funds
for the Foundation are growing low.
Subsequently, at the Foundation's November 9, 2005, Special Board Meeting, action was
taken by the Board for Boardmembers to solicit a minimum of $4,000 in funding to meet the
obligations of Foundation's Operating Budget for this fiscal year. Included in this
recommendation was the recommendation that Boardmembers personally commit to either
raising or giving a minimum of$365 towards the Foundation's Operating Fund.
It is recommended that the Foundation Boardmembers discuss their progress in achieving this
goal.
Respectfully submitted,
IkefinM4cAreQ-
Community
Services Director
22
` Rancho Cucamonga Community Foundation
Fiscal Year 2005-2006 Operating Budget
Approved., July 19, 2005
Cash Balance $61,688.24(As of April 2005 Cash Report)
Restricted Funds:
Endowment/Deferred Giving Balance $19,885.75
Designated Funds Cash Balance $37,411.64
Jack McNay Memorial $ 1,463.16
Youth Achievement $ 171.40
Learn Not to Burn $ 1,860.00
Off Park Dog Leash $ 125.00
James Curatalo Memorial $ 6,251.84
Ralph M. Lewis $ 660.51
Senior Center Fund $ 26,189.73
Pacific Electric Trail Fund $ 626.00
Wildland Interface Fund $ 64.00
General/Operating Reserve Balance $ 4,390.85
General Fund $ 390.85
Operating Reserve Balance $ 4,000.00
Projected Revenue $ 8,680.00
Donations $ 8,000.00
Grapevine Donations $ 500.00
LAW Interest $ 180.00
Projected Expenditures $ 8,150.00
Local Travel & Meetings $ 500.00
Publications $ 300.00
Office Supplies $ 300.00
Board Development $ 500.00
Liability Insurance $ 1,500.00
Community Theatre Production
Support $ 4,000.00
Tax Return Preparation $ 1,000.00
Federal/State Filings $ 50.00
General Fund Sub Total $ 4,920.85
Net Foundation Cash Balance $62,218.24
23
R A N C H O C U C A M O N G A
C O M M U N IT Y S E R V I C E S
Staff Report
DATE: February 8, 2006
TO: Rancho Cucamonga Community Foundation
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst III
SUBJECT: DISCUSSION REGARDING THE 2006 GALA FOR THE ARTS
RECOMMENDATION
Staff requests that the Foundation begin discussions at their February Board meeting regarding
their thoughts and recommendations for the 2006 Gala for the Arts.
BACKGROUND/ANALYSIS
The signature fundraising event for the Community Foundation has been a themed Gala dinner.
This event has traditionally been both a friend and modest fundraiser for the Foundation. With
the implementation of the Promoting Arts and Literacy (PAL) Campaign in 2003, the Gala
became more of a recognition and prospecting event for the PAL Campaign.
In 2003, the Gala was held at Etiwanda Gardens and featured a black-tie dinner, celebrity
guests, silent auction, presentation on the Victoria Gardens Cultural Center, recognition of the
major donors of the PAL Campaign and entertainment featuring a comedian. As a point of
reference, approximately 200 guests attended the 2003 Gala.
As a part of the PAL Campaign, Spotlight Donors (those at the $5,000+ level) are promised
another Gala in 2006. The PAL Campaign Cabinet that is made up of representatives from both
the Community and Library Foundations have agreed to host the Library Telethon and Gala
together on the first weekend of December in 2006 (December 1s1 2"d and 3rd) at the Victoria
Gardens Cultural Center. The Gala is scheduled for the evening of Saturday, December 2nd
Traditionally PAL Spotlight donors receive as a part of their benefits package a minimum of 8
tickets for the Gala. Due to the overwhelming success of the PAL Campaign we now have 54
PAL Spotlight Donors; which presents opportunities for staff and the Foundation for structuring
the 2006 Gala. Anticipating that we will obtain another 10 Spotlight Donors between now and
the end of the year, we can anticipate having 64 donors each with the possibility of inviting 8
guests resulting in a possible guest list of 512 (and this number does not include elected and
24
appointed officials, board members, staff, etc.). Due to space limitations at the Cultural Center's
Celebration Hall our Gala will need to undergo some transformations in order to accommodate
such a significantly larger crowd.
Since the Gala is now 11-months away, staff recommends that the Foundation begin discussions
this month regarding their thoughts and recommendations for the 2006 Gala.
Respe?tfully submitted,
Kevin M rdle
Community Services Director
I:ICOMMSERVICouncil&BoardslCommunityFoundationIStaff Reporfsl2006kDiscussion2006Gala.2.6.06.doc
2 25