Loading...
HomeMy WebLinkAbout06/02/08 Fdn COMMUNITY FOUNDATION DECLARATION OF POSTING OF AGENDA MELISSA MORALES states and declares as follows: I presently am and at all times mentioned herein have been the Secretary of the City of Rancho Cucamonga Community Foundation. Acting in that capacity, on February 5, 2006, at 5:00 p.m. I posted a true and correct copy of the Regular Community Foundation meeting agenda attached to this declaration and marked Exhibit "A" at 10500 Civic Center Drive, Rancho Cucamonga, California. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on February 5, 2006, at City of Rancho Cucamonga, California. pkkk% Meii a Morales Senior Administrative Secretary City of Rancho Cucamonga Community Services Department COMMUNITY FOUNDATION BOARD OF DIRECTORS Mti a AGENDA File CITY OF RANCHO CUCAMONGA REGULAR MEETINGS February, June and October 2nd Wednesday, 5:00 p.m. February 8, 2006 Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Harvey Cohen, M.D., Chair Charles Buquet, Member Patricia Carlson, Secretary/Treasurer Jo Dutton, Ph.D., Member Harry Gibson, Member Judy Gibson, Member Angela Knox, Member Tony Mize, Member Marian Nelson, Member David Parker, Member Steve Wysocki, Ph.D., Member City Offices: (909)477-2760 COMMUNITY FOUNDATION eeciro BOARD OF DIRECTORS 2 February 8, 2006 A. Call to Order 1 Pledge of Allegiance 2 Roll Call Chuck Buquet Angela Knox Patricia Carlson Tony Mize Harvey Cohen Marian Nelson Jo Dutton David Parker Harry Gibson Steve Wysocki Judy Gibson _ B. Announcements/Presentations 1 Introduction of new staff for the Victoria Gardens Cultural Center C. Communications from the Public This is the time and place for the general public to address the Community Foundation State law prohibits the Board from addressing any issue not previously included on the Agenda The Board may receive testimony and set the matter for a subsequent meeting Comments are to be limited to five minutes per individual 11 D. Consent Calendar The following Consent Calendar items are expected to be routine and non-controversial They will be acted upon by the Board at one time without discussion Any item may be removed by a Boardmember or member of the audience for discussion 1 Approval of the Minutes of the Regular Community Agenda Pages Foundation Meeting held October 12, 2005, and Special 1-6 Community Foundation Meeting held November 9, 2005 2 Receive and file Treasurer's Report for the months of 7-14 October, November and December 2005 and January 2006 i COMMUNITY FOUNDATION �P,nnCH0 BOARD OF DIRECTORS 3 February 8, 2006 E. Foundation Business The following items are not public hearing items, although the Chair may open the meeting for public input 1 Consideration of affiliate status for the Rancho Cucamonga 15-18 Animal Shelter 2 Update on the Victoria Gardens Cultural Center Protect Oral 3 Update on Marketing and Programming Activities for the 19 Victoria Gardens Cultural Center 4 Status Report on the PAL (Promoting Arts and Literacy) 20 Campaign 5 Discussion relating to fundraising efforts and strategies for 21 the PAL Campaign 6 Report on board action from the November 9, 2005, Special 22-23 Community Foundation Board Meeting for Boardmember solicitation of funds for the Foundation's Operating Budget 7 Discussion regarding the 2006 "Gala for the Arts " 24-25 F. Identification of Items for the Next Meeting This is the time for the Board to identify the items they wish to discuss at the next meeting These items will not be discussed at this meeting, only identified for the next meeting 11 G. Adjournment I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on February 5, 2006, seventy-two (72) hours prior to the meeting per A B 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California WPVVSI � we COMMUNITY FOUNDATION MINUTES OF THE OCTOBER 12, 2005, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, October 12, 2005, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:08 p.m. by Vice Chair Mize. Present were: Board Members: Buquet, Carlson, H. Gibson, J. Gibson, Knox, Nelson, Parker, Wysocki (arrived at 5:20 p.m.) and Mize. Absent: Cohen and Dutton). Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Francie Palmer, Community Services Marketing Manager; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. Director McArdle indicated that Chair Cohen was absent due to the holiday. He announced that the PAL Campaign had raised $3.1 million to date including Target's recent $10,000 donation. C. COMMUNICATIONS FROM THE PUBLIC 1 . Deputy City Manager Easter updated the Foundation on the transition from a County contract for animal care and services to a city-operated animal shelter. She indicated that a request for affiliate status for the Animal Care and Services Department may be requested at the next Board meeting. She distributed the "RC Scoop"newsletterto the Members and thanked them for their time. D. CONSENT CALENDAR 1. To approve the Minutes of the Special Joint Community Foundation and Library Foundation Meeting held March 14, 2005, and Special Community Foundation Meeting held July 19, 2005. 2. To receive and file Treasurer's Report for the months of June through August, 2005, and PAL Cash Reports for the months of November 2004 through August 2005. MOTION: Moved by Member Buquet, seconded by Member Parker, to approve the Consent Calendar, as submitted. Motion carried: 9-0-2 (Absent: Cohen and Dutton) c o er 72, 2003 1 E. FOUNDATION BUSINESS 1. Update on the Victoria Gardens Cultural Center Project was presented by Director McArdle. He informed the Board that construction was going well with minimal change orders. Floor slabs and the stage had been poured with framing on-going. He offered a tour of the facility to the Members. Director McArdle spoke of marketing efforts which include a booth at the Grape Harvest Festival, where sale of family wall of art tiles will be promoted, and electronic distribution of the Cultural Center newsletter which has 1,600 recipients. He noted his, Superintendent Nielsen and Supervisor Sluka's attendance at a recent WAA Conference which resulted in some exciting possibilities for upcoming productions. He estimated January as the announcement of the opening season. Manager Palmer described efforts to complete the video to include the first season's programs and to begin development of target mailing strategies. She also reported on the new logo for the Center and the number of bricks and tiles sold to date. Superintendent Nielsen reminded the Board of the upcoming Founders Day Parade,to be held at the Victoria Gardens Mall, and welcomed their participation in the parade and/or booth. Brief discussion by the Board ensued. A question was raised on the info available at the mall concerning the project and Member Wysocki suggested staff consider contacting Kathryn Johnson, of Chaffey College, who is a great source for plays. Director McArdle indicated that signage will be displayed at the construction site and a goal is for staff to set-up a booth at the mall on a monthly basis. Following the discussion, the update was received and filed. 2. Vice Chair Mize opened discussion relating to Fundraising Efforts and Strategies. He noted that$250,000 per month would need to be reached to meet the$5 million goal by opening day. He noted that in the PAL Cabinet meeting, discussion addressed potential donors questions concerning the regional nature of the project. He noted staffs intent to provide materials in that regard and encouraged that focus team meetings be conducted. He listed the potential donors he is working with including SBC and Young Homes, Citizens Business Bank and Associated Engineers. Director McArdle announced the donation of a grand piano by Members Harry and Judy Gibson and asked for help with a bank that has expressed an interest in becoming a large donor. Also assistance was requested in making a presentation to the Children's Fund, which has a potential large donor on its Board. Member Nelson offered to assist and indicated the need to conduct a site tour for a potential donor from AMR and KB Home. Member Parker commented on his continued efforts for donations from Target and Kohls. Member Knox indicated her efforts to meet with small businesses for sponsorship opportunities. Member Buquet concurred with the need for the tours and indicated he has a good contact at the Gas Company. Member Wysocki commented that he has a contact with Ford Motor Company and his expressed his desire to schedule some lunches with a few potential sponsors. Mover er 2 Discussion ensued concerning the current five focus teams which are Community Organizations, Mall Merchants, Individual Appeals, Corporations and Elected Officials. The City Manager or Redevelopment Agency staffs help was requested regarding the mall merchants. Members Harry and Judy Gibson reported on an add that appeared recently in Homes Magazine and the need to expand the information given. The Board was thanked for their efforts and Director McArdle indicated that staff would be coordinating upcoming focus team meetings. No action was taken on the matter. 3. Discussion regarding Fundraising Teams was held with the previous item. 4. Discussion regarding Potential Member Recruitment was introduced by Director McArdle who reminded the Board of the yearly process for recruitment of new Members. He asked that staff be informed of any potential members that should be considered for appointment to the Board. No other action taken. 5. Chair Mize called on Analyst Pachon for her review of Honorary Board Member Policy. She referenced staff's October 12th report which included the policy's proposed purpose, membership requirements, approval process, goals and potential members for both the Honorary Board of Directors and Distinguished Supporters. She indicated that the PAL Cabinet had reviewed the proposed policy and that, pending the Board's approval letters,will be sent to the potential members. The Board briefly discussed the matter and suggestions were made to add the Mayor of Fontana, Upland and Ontario. The following action was taken: (M� " ond MOTION: Moved by Member Parker, seced by Member J. Gibson, to approve the Honorary Board Member Policy, and potential Board Members, as recommended by staff. Motion carried: 7-0-4 (Absent: Buquet, Cohen, Dutton and e.) 6. Discussion of Operating Budget Fundraising Ideas was presented by Analyst Pachon. She recommended the Board brainstorm methods to increase revenues to the Board's operating budget needed to pay for this fiscal year's anticipated expenses. Discussion was held. Comments were made regarding the need for clarification on donation designations for PAL vs Foundation donations and the need, in light of the time constraints that evening, for an in-depth discussion of the matter possibly at a special meeting. Staff noted the comments made by the Board and the report was received and filed. Member Buquet and Vice Chair Mize left the meeting at 6:25 p.m. 7. Analyst Pachon was called on regarding consideration of Affiliate Status forthe Theater for Young Audiences Company. She informed the Members of the Foundation's current affiliates and gave staffs recommendation for approval. Director McArdle added that the affiliate status should help increase funding opportunities and partnership development for the Company. Following staffs report, the Foundation took the following action: Mover er 3 MOTION: Moved by Member Parker, seconded by Member Knox, to approve the request for Affiliate Status for the Theatre for Young Audiences Company, as recommended by staff. Motion carried: 7-0-4 (Buquet, Cohen, Dutton and Mize.) 8. Discussion regarding dates and times for Community Foundation Meetings was opened by Director McArdle. He queried the Board on whether the current meeting schedule was effective or whether the dates and times may need to be changed. A question was raised on whether the meetings would increase once the Cultural Center was opened, and Director McArdle responded that they would not. Members concurred with leaving the meeting schedule unaltered and no other action was taken. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Request for affiliate status for the Rancho Cucamonga Animal Shelter. 2. Discussion regarding the Community Foundation's Operating Budget. 3. Discussion regarding Board Member Recruitment. G. ADJOURNMENT MOTION: Moved by Member Parker, seconded by Member Knox, to adjourn the Regular Community Foundation Meeting. Meeting adjourned 6:35 p.m. with all Members present except Buquet, Cohen, Dutton and Mize. Respectfully submitted, Melissa Morales Senior Administrative Secretary V7757577 4 COMMUNITY FOUNDATION MINUTES OF THE NOVEMBER 9, 2005, SPECIAL MEETING A. CALL TO ORDER The special meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, November 9, 2005, at the Victoria Gardens Cultural Center, 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 3:15 p.m. by Chair Cohen. Present were: Board Members: Carlson (who arrived at 3:50 pm), H. Gibson, J. Gibson, Knox, Nelson, Parker and Cohen. Absent: Buquet, Dutton, Mize and Wysocki. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. C. FOUNDATION BUSINESS 1. Chair Cohen and Members of the Community Foundation toured the Victoria Gardens Cultural Center Project with Director McArdle and staff. Following the tour, the Board went to the City construction trailer at approximately for the remainder of the meeting. Member Knox left the meeting at 4:05 pm. 2. Discussion relating to fundraising efforts and strategies regarding the PAL (Promoting Arts and Literacy Campaign). Members gave a status report on their efforts. Member Nelson reported on the interest of Alpha Graphics, AMR and Belmont Swap Meet. Member Mize's efforts were noted in securing a large donation from County Supervisor c Ovitt and Supervisor Biane's recent donation of$250,000 for a total $1 million donation was announced. Member Judy Gibson spoke of efforts to secure a donation from Sierra Aluminum and suggested a private tour. Chair Cohen reported that a $5,000 donation was received from Rancho Specialty Hospital today. Director McArdle reported that Wells Fargo and Vineyard Banks were considering their potential donations. No action was taken on the matter. 3. Analyst Pachon was called on regarding discussion of operating budget fundraising ideas. She referenced staffs report dated November 9"' which included an operating budget summary. Director McArdle noted that monies collected for the PAL Campaign may not be transferred to the Board's Operating budget. ovem er , 5 Questions were raised by the Board including timeline for when monies would be needed and clarification on what functions the operating budget supports. Staff responded that monies would be needed prior to the end of the fiscal year and that expenditures included support for community theatre productions. A question was also raised on the designation of future gala related monies. Director McArdle responded that the funds could be Foundation designated rather than PAL for future galas. A suggestion was made for each Member to either donate or raise $500.00. Director McArdle was asked to look into the suggestion that the Board request a donation from their affiliates. Following their discussion, the following action was taken: MOTION: Moved by Member Parker, seconded by Secretary Carlson, to request that each Boardmember will attempt to raise $500 for the Foundation's operating Budget. Motion carried: 6-0-5 (Absent: Buquet, Dutton, Knox, Mize and Wysocki). 4. Discussion regarding filling a vacancy on the Executive Committee was presented by Director McArdle. He indicated that due to the resignation of Member Vilardo, the Finance Committee Chair and Executive Committee seat were vacant. Following his comments, the Board took the following action: MOTION: Moved by Secretary Carlson, seconded by Member Nelson, to appoint Member Harry Gibson as Chair of the Finance Committee and as Member of the Executive Committee. Motion carried: 6-0-5(Absent: Buquet, Dutton, Knox, Mize and Wysocki). D. ADJOURNMENT Chair Cohen adjourned the Special Community Foundation Meeting. The meeting adjourned at 5:15 p.m. with all Members present except Buquet, Dutton, Knox, Mize and Wysocki. Respectfully submitted, Melissa Morales Senior Administrative Secretary ovem er , 6 R A N C H O C U C A M O N G A COMMUNITY f OUNDATION DATE: OCTOBER 4, 2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-SEPTEMBER 2005 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $299.61 $5.05 ($168.14) $136.72 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 30,582.73 38.84 (694.36) 29,927.21 PACIFIC ELECTRIC TRAIL FUND 626.00 0.00 0.00 626.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $65,990.20 $43.89 ($862.50) $65,171.59 RECONCILIATION Checking Account Balance 9/30/05 $60,893.25 Less Outstanding Checks 0.00 Investments- LAIF 4.278.34 BALANCE $65,171.59 Note: RCCF Invests PAL revenue with LAIF in the amountof 044,348.32 Li h,1 10500 Civic Center Drive • P.O. Box 807 • Rancho Cucamonga,CA 91729 (909) 477-2760 FAX (909) 477-2761 SEPTEMBER 2005 REVENUE AND EXPENDITURE DETAIL REVENUES GENERAL FUND Bank of America-Interest $5.05 Total General Fund $5.05 SENIOR CENTER FUND Donations-Various 38.84 Total Senior Center Fund $38.84 TOTAL REVENUES $43.89 EXPENDITURES GENERAL FUND NPS-Business Cards $168.14 Total General Fund $168.14 SENIOR CENTER FUND Gabel&Schubert, Inc.-Engraving 8 Mini Trees $694.36 Total Senior Center Fund $694.36 TOTAL EXPENDITURES $862.50y 8 R A N C H O C U C A M O N G A COMMUNITY F OUNDATION DATE: NOVEMBER 8, 2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-OCTOBER 2005 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $136.72 $44.35 $0.00 $181.07 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 29,927.21 ,3,956.00 (210.00) 33,673.21 PACIFIC ELECTRIC TRAIL FUND 626.00 15.00 (626.00) 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $65,171.59 $4,015.35 ($836.00) $68,350.94 RECONCILIATION Checking Account Balance 10/31/05 $64,664.56 Less Outstanding Checks (626.00) Investments- LAIF 4.312.38 BALANCE $68,350.94 Note: RCCF Invests PAL revenue with LAIF in the amount of 049,892.16 i r 9 10500 Civic Center Drive • P.O.Box 807 • Rancho Cucamonga,CA 91729 • (909) 477-2760 • FAX (909) 477-2761 OCTOBER 2005 REVENUE AND EXPENDITURE DETAIL REVENUES GENERAL FUND Bank of America- Interest $5.31 LAW-Interest 34.04 Donation (To be refunded to Library Foundation) 5.00 Total General Fund $44.35 PACIFIC ELECTRIC TRAIL FUND Donations-Various $15,00 Total Pacific Electric Trail Fund $15.00 SENIOR CENTER FUND Donations-Various3$ .956.00 Total Senior Center Fund $3,956.00 TOTAL REVENUES $4,015.35 EXPENDITURES PACIFIC ELECTRIC TRAIL FUND Friends of The Pacific Electric Trail-Donation $626.00 Total Pacific Electric Trail Fund $626.00 SENIOR CENTER FUND Deposited Item Returned Fee $10.00 Deposited Items Returned 200.00 Total Senior Center Fund $210.00 TOTAL EXPENDITURES $836.00 10 R A N C H O C U C A M O N G A COMMUNITY F OUNDATION DATE: DECEMBER 8, 2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-NOVEMBER 2005 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $181.07 $5.28 ($5.00) $181.35 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 33,673.21 0.00 0.00 33,673.21 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $68,350.94 $5.28 ($5.00) $68,351.22 RECONCILIATION Checking Account Balance 11/30/05 $64,038.84 Less Outstanding Checks 0.00 Investments-LAIF 4.312.38 BALANCE $68,351.22 Note: RCCF Invests PAL revenue with LAIF in the amount of 49,892.16 5 ]1 10500 Civic Center Drive • P.O.Box 807 • Rancho Cucamonga,CA 91729 (909) 477-2760 FAX (909) 477-2761 NOVEMBER 2005 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $5.28 Total General Fund $5.28 TOTAL REVENUES $5.28 EXPENDITURES GENERALFUND R.C. Public Library Foundation-Reimburse Donation $5.00 Total General Fund $5.00 TOTAL EXPENDITURES $5.00 12 R A N C H O C U C A M O N G A COMMUNITY FOUNDATION DATE: JANUARY 4, 2006 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-DECEMBER 2005 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $181.35 $2,005.19 ($1,475.00) $711.54 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.001 125.00 SENIOR CENTER FUND 33,673.21 10.00 (927.14) 32,756.07 PACIFIC ELECTRIC TRAIL FUND 15.00 0.00 0.00 15.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 (2,000.00) 2,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $68,351.22 $2,015.19 ($4,402.14) $65,964.27 RECONCILIATION Checking Account Balance 12/31/05 $61,651.89 Less Outstanding Checks 0.00 Investments- LAIF 4.312.38 BALANCE $65,964.27 Note: RCCF Invests PAL revenue with LAIF in the amount of 049,892.16 t 13 10500 Civic Center Drive • P.O. Box 807 • Rancho Cucamonga.CA 91729 • (909) 477-2760 FAX (909) 477-2761 DECEMBER 2005 REVENUE AND EXPENDITURE DETAIL REVENUES GENERAL FUND Bank of America-Interest $5.19 Transfer In From Operating Reserve Fund 2.000.00 Total General Fund $2,005.19 SENIOR CENTER FUND Bank of America-Credit Returned Item Fee $10.00 Total Senior Center Fund $10.00 TOTAL REVENUES $2,015.19 EXPENDITURES GENERALFUND Hub International Insurance-Director's&Officer's Liability Insurance $1.475.00 Total General Fund $1,475.00 OPERATING RESERVE FUND Transfer Out To General Fund $2.000.00 Total Operating Reserve Fund $2,000.00 SENIOR CENTER FUND Hub International Insurance-Directors&Officer's Liability Insurance $927.14 Total Senior Center Fund $927.14 TOTAL EXPENDITURES $4,402.14 14 R A N C H O C U C A M O N G A C O M M U N I T Y S E R V I C E S Staff Report DATE: February 8, 2006 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst II I SUBJECT: CONSIDERATION OF AFFILIATE STATUS FOR ANIMAL SHELTER RECOMMENDATION It is recommended that the Community Foundation approve affiliate status for the City's Animal Shelter. BACKGROUND/ANALYSIS 1 As the Foundation may be aware, the City of Rancho Cucamonga is in the process of establishing a City operated Animal Control facility. This action will necessitate both additional funds for its operation as well as significant numbers of volunteers. To enhance the City's ability to go after funding that traditionally is only available for non-profit organizations, City staff requests that the Community Foundation consider affiliate status for the Animal Shelter. This action will facilitate fundraising and partnership development for the Shelter. Respec Ily sub ' ed, Kevin M Ardle Community Services Director I:ICOMMSERVICouncil&BoardskcommunityFoundationIStaN Reportsl2006 Affiliate StatusAnimaL2.8.06.doc 15 Mayor WILLIAM J.ALEXANDER Mayor Pro rem DIANE WILLIAMS Counci[membm REX GUTIERREZ L. DENNIS MICHAEL Z_ SAM SPAGNOLO City Manager THE CITY OF RANCHO CUCAMONGA JACK LAM,AICD RANCHO CUCAMONGA January 26, 2006 President and Board Members Rancho Cucamonga Community Foundation 10500 Civic Center Drive Rancho Cucamonga, CA 91729 RE: Consideration of Affiliation of the New Rancho Cucamonga Animal Care and Services Department with the Rancho Cucamonga Community Foundation Dear President and Members of the Board: The purpose of this letter is to formally request that the Community Foundation Board of Directors consider the affiliation of the new Rancho Cucamonga Animal Care and Services Department with the Rancho Cucamonga Community Foundation for the purposes of accepting community donations and grants. As you may know, we are busy preparing for the transition of animal services from a County contract to a City-operated program. One component of this transition is building a relationship with the community and promoting community support for the shelter, either through volunteering or through donations. By affiliating with the Rancho Cucamonga Community Foundation and utilizing its 501(c)3 non-profit status, it will allow the new Animal Care and Services Program to engage in fundraising efforts in order to augment its operations and services to the community. Ending the killing of healthy and treatable pets means building, brick-by-brick, the programs, facilities, and community involvement necessary to lower birthrates, increase adoptions and keep animals with their loving, responsible caregivers. But most of all, it means believing in the community and trusting in the power of compassion. A progressive Animal Care and Services Program cannot succeed without community support. By raising private donations and grants, lifesaving programs such as those mentioned below can help us reach our goals: 16 10500 Civic Center Dr. - P.O. Box 807- Rancho Cucamonga, CA 91729-0807-Tel 909-477-2700- Fax 909-477-2849-w .ci.rancho-cucamonga.ca.us Letter to Community Foundation January 26, 2006 Page 2 • Programs that decrease the number of pets entering the shelters: In particular this would be spay/neuter programs targeted at the pets of low- income citizens. These could also be programs to help people that are considering surrendering their pets to shelters to find ways to either keep their pets or to find good homes for them without sending them to the shelter. • Programs that increase the number of pets leaving the shelter alive: In particular, this could be hosting adoption fairs in the community. Some groups work with local animal control to showcase adoptable pets at local Petsmart and other pet supply retail stores. And developing foster care networks for pets that need some training and socialization before being adopted. • Programs that increase the quality of life for the pets in the shelter: This could include purchasing toys, blankets, and treats as well as dog walking, bathing, socializing and training. Besides helping our nonhuman companions, we also hope to implement programs that are of benefit to the residents. A pet assisted therapy program not only helps to socialize animals, but also provides therapeutic experiences to residents of convalescent homes and hospitals, children's homes and other special care, facilities. There may also be opportunity in developing education programs where children can learn about animals and how to care'for and appreciate animals. Programs such as these are consistent with the Foundation's mission of enriching the quality of life for its residents. The City of Rancho Cucamonga made the decision to transition from a County contract to a City-operated animal services program in May of 2005. The City has contracted with San Bernardino County for animal shelter services since 1995, and field/control services since 1983. The Shelter services have been provided through the City-owned Shelter facility, located at 11780 Arrow Route in Rancho Cucamonga. The City will begin to operate the Shelter programs in May of 2006 and Feld services in July 2006. As part of the transition, the City has retained the services of a professional consultant, Nathan Winograd of No Kill Solutions, to assist in the transition to a City operation, as well as to determine the feasibility of operating the Shelter toward the goal of a "No-Kill" facility. Through the creation of the new Animal Care and Services Department, the City aims to provide shelter for homeless, abandoned, and abused animals, as well as protect the health, safety, and welfare of the public. Throughout this transition process, the community has been involved in providing input, through community workshops that were held and surveys that were administered. At its December 13, 2005 Study Session, the City Council approved service levels and a budget for a City-operated animal care and services program that 17 Letter to Community Foundation January 26, 2006 Page 3 will guide the City towards a No Kill goal. These No Kill enhancements will allow all animals to remain healthy and well-behaved, increase adoptability, improve a shelter's delivery of services, and promote a proactive public image. All of this translates into more lives saved. However, these endeavors will also require the support and involvement of the community. Thank you for your consideration. We look forward to a strong partnership with the Community Foundation in providing a quality Animal Care and Services program to the community and enriching the lives of RC residents. Si rely, amela Easter Deputy City Manager cc: Mayor and Members of the City Council Jack Lam, City Manager Kevin McArdle, Community Services Director 18 R A N C H O C U C A M O N G A C O M M U N I T Y S E R V I C E S Staff Report DATE: February 8, 2006 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III QY SUBJECT: UPDATE ON MARKETING AND PROGRAMMING ACTIVITIES FOR THE VICTORIA GARDENS CULTURAL CENTER BACKGROUND/ANALYSIS Staff from both our Marketing and Programming areas will be at the Foundation's February Board Meeting to share information on the exciting developments that have occurred over the past several months for the Victoria Gardens Cultural Center. Resp ully s bmitted, Kevin rdle Community Services Director I:ICOMMSERVICouncilBBoardslCommunityFoundationlStaff Reportsl20061Marketing.ProgramingUpdates.2.8.06.doc 19 R A N C H O C U C A M O N G A COMMUNITY SERVICES SlGU1 4 iwcd DATE: February 8, 2006 M. Rancho Cucamonga Community Foundation Board of Directors FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III Qy SUBJECT: STATUS REPORT ON THE PAL CAMPAIGN BACKGROUND/ANALYSIS Staff will provide the Foundation with a status report on the progress of the Promoting Arts & Literacy (PAL) Campaign at the February Board Meeting. Resp c Ily s muted, t Kevin Ardle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaN Reportsl2006kStatusPALCampaign.2.8.06.doc 20 R A N C H O C U C A M O N G A C O M M U N I T Y S E R V I C E S Staff Report DATE: February 8, 2006 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst II I it SUBJECT: DISCUSSION RELATING TO FUNDRAISING EFFORTS AND STRATEGIES RECOMMENDATION It is recommended that Foundation Boardmembers provide an update at the meeting as to the status of their fundraising prospects. BACKGROUND/ANALYSIS Each member of the Community Foundation Board has accepted the assignment of a limited number of fundraising prospects to solicit on behalf of the PAL Campaign. Additionally, Boardmembers have agreed to work on a fundraising team that concentrates its fundraising efforts in a specific area. The current teams include: community organizations, mall merchants, individual appeals, corporations and elected officials. For a fundraising campaign to be successful, it is important that Board Members regularly discuss their recent accomplishments, share current strategies and seek input from fellow Boardmembers for challenging prospects. Therefore, it is recommended that the Boardmembers provide an update at the meeting as to the status of each of their fundraising prospects. Res a ully s b itted, Kevin Ardle Community Services Director I:ICOMMSERVICouncil6BoardslCommunityFoundationIStaf/Reportsl20061FundraisingProspects2.8.06.doc 21 R A N C H O C U C A M O N G A C O M M U N I T Y S E R V I C E S Staff Report DATE: February 8, 2006 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst II I SUBJECT: REPORT ON BOARD ACTION FROM THE NOVEMBER 9,2005, SPECIAL BOARD MEETING FOR BOARDMEMBER SOLICITATION OF FUNDS FOR THE FOUNDATION'S OPERATING BUDGET RECOMMENDATION It is recommended that the Foundation discuss their progress in securing funds for the Foundation's Operating Budget. , BACKGROUND/ANALYSIS At the Foundation's annual meeting that was held on July 19, 2005, the Board approved their fiscal year 2005-2006 budget (see attachment). At the time the budget was presented staff brought to the Board's attention that since Foundation's fundraising efforts the past two years have focused on raising money for the Promoting Arts and Literacy (PAL) Campaign for the Cultural Center rather than for the operating costs of the Foundation that undesignated funds for the Foundation are growing low. Subsequently, at the Foundation's November 9, 2005, Special Board Meeting, action was taken by the Board for Boardmembers to solicit a minimum of $4,000 in funding to meet the obligations of Foundation's Operating Budget for this fiscal year. Included in this recommendation was the recommendation that Boardmembers personally commit to either raising or giving a minimum of$365 towards the Foundation's Operating Fund. It is recommended that the Foundation Boardmembers discuss their progress in achieving this goal. Respectfully submitted, IkefinM4cAreQ- Community Services Director 22 ` Rancho Cucamonga Community Foundation Fiscal Year 2005-2006 Operating Budget Approved., July 19, 2005 Cash Balance $61,688.24(As of April 2005 Cash Report) Restricted Funds: Endowment/Deferred Giving Balance $19,885.75 Designated Funds Cash Balance $37,411.64 Jack McNay Memorial $ 1,463.16 Youth Achievement $ 171.40 Learn Not to Burn $ 1,860.00 Off Park Dog Leash $ 125.00 James Curatalo Memorial $ 6,251.84 Ralph M. Lewis $ 660.51 Senior Center Fund $ 26,189.73 Pacific Electric Trail Fund $ 626.00 Wildland Interface Fund $ 64.00 General/Operating Reserve Balance $ 4,390.85 General Fund $ 390.85 Operating Reserve Balance $ 4,000.00 Projected Revenue $ 8,680.00 Donations $ 8,000.00 Grapevine Donations $ 500.00 LAW Interest $ 180.00 Projected Expenditures $ 8,150.00 Local Travel & Meetings $ 500.00 Publications $ 300.00 Office Supplies $ 300.00 Board Development $ 500.00 Liability Insurance $ 1,500.00 Community Theatre Production Support $ 4,000.00 Tax Return Preparation $ 1,000.00 Federal/State Filings $ 50.00 General Fund Sub Total $ 4,920.85 Net Foundation Cash Balance $62,218.24 23 R A N C H O C U C A M O N G A C O M M U N IT Y S E R V I C E S Staff Report DATE: February 8, 2006 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: DISCUSSION REGARDING THE 2006 GALA FOR THE ARTS RECOMMENDATION Staff requests that the Foundation begin discussions at their February Board meeting regarding their thoughts and recommendations for the 2006 Gala for the Arts. BACKGROUND/ANALYSIS The signature fundraising event for the Community Foundation has been a themed Gala dinner. This event has traditionally been both a friend and modest fundraiser for the Foundation. With the implementation of the Promoting Arts and Literacy (PAL) Campaign in 2003, the Gala became more of a recognition and prospecting event for the PAL Campaign. In 2003, the Gala was held at Etiwanda Gardens and featured a black-tie dinner, celebrity guests, silent auction, presentation on the Victoria Gardens Cultural Center, recognition of the major donors of the PAL Campaign and entertainment featuring a comedian. As a point of reference, approximately 200 guests attended the 2003 Gala. As a part of the PAL Campaign, Spotlight Donors (those at the $5,000+ level) are promised another Gala in 2006. The PAL Campaign Cabinet that is made up of representatives from both the Community and Library Foundations have agreed to host the Library Telethon and Gala together on the first weekend of December in 2006 (December 1s1 2"d and 3rd) at the Victoria Gardens Cultural Center. The Gala is scheduled for the evening of Saturday, December 2nd Traditionally PAL Spotlight donors receive as a part of their benefits package a minimum of 8 tickets for the Gala. Due to the overwhelming success of the PAL Campaign we now have 54 PAL Spotlight Donors; which presents opportunities for staff and the Foundation for structuring the 2006 Gala. Anticipating that we will obtain another 10 Spotlight Donors between now and the end of the year, we can anticipate having 64 donors each with the possibility of inviting 8 guests resulting in a possible guest list of 512 (and this number does not include elected and 24 appointed officials, board members, staff, etc.). Due to space limitations at the Cultural Center's Celebration Hall our Gala will need to undergo some transformations in order to accommodate such a significantly larger crowd. Since the Gala is now 11-months away, staff recommends that the Foundation begin discussions this month regarding their thoughts and recommendations for the 2006 Gala. Respe?tfully submitted, Kevin M rdle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationIStaff Reporfsl2006kDiscussion2006Gala.2.6.06.doc 2 25