HomeMy WebLinkAbout87/07/06• RANCHO CUCAMONGA COMMUNITY FOUNDATION
RANCHO CUCAMON GA COMMUNITY FOU NOATION
A6ENOA
Cask n' Cleaver Restaurant
0689 3th Street
Rancho Cucamonga, California 91730
July fi, 1987 - 5:30 p.m.
A. CALL TO ORDER
1, Roll Call: Dutton , Mc Nay `,Schafer +,
Beye rs do rf ,, Lewis ,, Grigsby _,
Barton _
B. FOUNDATION BUSINESS
• 1. Foundation Goals and Ob.iectives - discussion by *.he Bocrd of Directors
regarding goats and objectives for the Foundation.
v. bVi9nun16n L1 uMb hROM THE PUBLIC
This is the time and place for the general public to address the Rancho
Cucamonga Community Foundation Members. State law prohibits the
Foundation Members from addressing any issue not previously included on
the Agenda. The Foundation may receive testimony and set the matter for a
subsequent meeting. Gonments are to be limited to five minutes per
individuals.
D. ADJOURNMENT
I, Beverly A. Au thelet, City Clerk of the City of Rancho Cucamonga, hereby
certify that a true, accurate copy of the foregoing agenda was posted on
June 30, 1987, seventy-two (72) hours prior to the meeting per A. B. 2674
at 9<20-C Ba sc Li,~~ ~oa~.
9330 are lice Ro,d ~ P, O. Pew AO] ~ RmeM rucmaW. C,Ilfrni, 91]30 ~ It u) 9891851
ARTICLES OF INCORPORATZON
• OF
THE RANCHO CUCAMONGA COMMDNITY FODNDATION
I
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Tha name of this corporation is:
THE RANCHO CDCAMONGA COMMDNITY FODNDATION
II
This corporation Sa a nonprofit public benefit corporation and is
not organized !or the private gain o! any parson. Yt is
organized under the Nonprofit publlc Hsnetit Corporation Lew Por
public and charitable purpoeee. This corporntion shall never
operate for the primary purpose of carrying on a trade or
business for profit.
III
~rna puniic ana enaritabi• purposes for which this corporation is
organized era to lessen the burdens of government and to promote
and support the cultural, recreational and human services needs
oL the City of Rancho Cucamonga.
rv
This corporation is not organized, nor shall it bs operated, for
pecuniary gain or profit, and doss not contsaplats the distribu-
tion of gains, profits or dividend^ to its members or to any
privnte shareholder or individual. Ths property, assets, pro-
fits, and net income o! thi• corporation are irrevocably
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dedicated to the public and charitable purposes set forth in
Article III, and no part of the profits or net income of this •
corporation shall ever inure to the benelit of any private share-
holder or individual except that this provlsion shall not be
construed so as to prevent the payment to directors, offlcers, or
employees of reasanabl• compensation for services actually
rendered to this corporation.
V
No substantial part o! the activities of this corporation shall
consist of the carrying on o! propaganda, or otherwise attempting
to inlluencs legislation, nor shall this corporation participate
or intervene in any political campaign (including publishing or
distribution of atataasnts) on behal! o! any candidate !or public
of lice. Notwlthatandinq any .pther provision o! theme articles,
the corporation shall not carry on any other activities not
permitted to b• carried nn r.) ~~. ~ __rp_ratio,-, ...~~rL irom
Federal income tax under saation RO1(a)(3) o! th• Internal
Revenue code of 1954 (ar the corresponding provision o! any
future Vnited States Internal Revenue Law) or (b) by a corpora-
tion contribution^ to which ar• deductible under section
17o(c)(2) o! the Internal Revenue Cod• o! 1954 (or the corres-
ponding provision o! any luturs United State• Internal Revsnua
L0W).
VI
The name of the initial agent of thi• corporation for service of
process is John w. Franals
1901 E. Lambert Rd., Suite 102
I.a Habra, CA 90631
'2-
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VII
The number of directors, the manner in which they shall be chosen
and removed from office, their gualitieationa, powers, duties,
compensation and tenure of office, the manner oP filling
vacancies on the Soard, and the manner of calling and holding
meetings of directors, stlail ba as stated in the Bylaws. No
Tember of the Rancho Cucamonga City council shall ba eligible to
serve ae a director of this corporation.
VIII
(1) This corporation shall Nava no members other than the
parsons constituting its Hoard o! Directors. Th^ m.reaa. ~.,...«~_
tutinq its Hoard of Directors shall, for the purpose of any
statutory provision or rule of law relating to nonprofit corpora-
tions otherwise, be tsken to be the members of such corporation
• and exercise all the rights snd"~powere of members tharnat.
(2) Tha Board o! Directors shall have the power:
(a) to modify any restriction or condition on the distri-
bution or funds for any specified charitable purposes or to
specified organisations, it in their sole judgment (without the
approval o! any tzustre, euatodian, or agent), such restriction
or condition becomes, in effect, unnecessary, incapable o! ful-
fillment, or inconsistent with the charitable needs of the City
of Rancho Cucemongaj
(b) to replace any partieipatirq trustee, cu^tadian, or agent
for breach o! fiduciary duty under the laws o! the 3tat• of
Calltorniai and
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(c) to replace any participating trustee, custodian, or agent
for failure to produce a reasonable (as determined by the Hoard •
oP Directors) return of net income (or appreciation when not
inconsistent with this community trust's need for current income)
with due regard to safety of principal, over a reasonable period
oL time (as fletarminad 6y the beard of directors}.
(7) In determining whether there is a reasonable return of net
income with respect to the •xerc ia• of the pnwer dewertbed to
subparagraph (c) of Paragraph (2) of this Article,
(a) thsr• shall be excluded Lroa ouch determination such
assata as nr• held !or the active conduct of this community
trust's exempt activities; and
(b) such deteraination shall be made separately with re-
spect to each restricted fumd,pad shall 6e made in the aggregate •
with respect to the unrestricted Lands of this community trust.
• .,~..~.~1 nF.r~ •..nA• .n..na s fnnA .nv inrtnm~ of which
has bean designated by the donor of the gift or bequest to which
such income is attributable as being available only Lor the use
or benefit of n named charitabi• organization or agency or !or
the use or benefit of a particular class of charitable organiza-
tions or agencies, the members o! which are readily ascertainable
and are less than live in nuaber.
(4) SL it appears that thnra say be gzounda for exerolsing the
power described in subparagraphs (b) or (c) o! Parsgraph
(2) o! Chia Article with respect to any Lund, the Hoard of
Directors shall notify the participating trustee, custodian, or
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agent involved and provide a reasonable opportunity for expia:.a-
• lion and/or correction. 8ators exercising the power granted to
the board o! director^ under subparagraphs (b) or (c) of Para-
graph (2) of this Article, the Soard of Directors may seek advice
of legal counsel a• to whether a breach or failure ha• been
co~u::ii.ced uncsr the laws of the State of California. The Board
of Directors shall exercise a power described in this Article
only upon the vote of a mnjority of the members of the Board of
Directors.
(5) Upon the •xsrcis• of the power under subparagraphs (b) or
(c) or Paragraph (2) of thi• Article to replace any par-
ticipating trustee, custodian, or agent, the Hoard of Directors
shall have the power to select a successor trustee, custodian, or
S agent to whose evatody the .Fund oz funds held by the former
truatae, custodian, or agent shall be transferred.
Th• directors shall not be personally liable for the debts,
liabilities, or obligations o! thir corporation.
x
Each member of the Board o! Directors shall have one vote. Thera
shall be no proxy voting permitted for the transaction of any o!
the business o! this corporation.
%i
Upon dissolution o! this corporation, net assets other than trust
lands shall bs distributed to one or more nonprofit corporations
organized and operetsfl for the bsnetit o! Lhs City of Rancho
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Cucamonga, such corporation or corporations to be selected by the
city Council. Such nonprofit corporation or corporations must ba •
qualified for fadernl income tax exemption under Ssetion
501(c)(3) of the United Stataa Intsrnal Ravanua Coda of 1954, and
ba organized and operated exclusively for charitable, sciantiiic,
-- -~ - ~ j.rrj.v~~~, vZ iC+I d u.icauinaLlOm Of said
purposes. In the alternative, upon disroiution o! the corpora-
tion, net aaasta other than trust tund• shall bs distributed to
t*e ^_ity of rancho Cuc.monga. Sn no want shall any assets be
distributsd to any mamba r, director, or otticer o! this
corporation.
XI1
Tha Articisa o! Incorporation of this corpozatlon shall not b•
amended without the vote o! a majority o! the total voting
membership of the Board of Directors.
rw wrmuccg „~,,,~„ ; ~ ;,,~. cn• purpose of forming this
nonprofit corporation under the laws of the State of calilornia,
I, the undersigned, constltutinq the incorporator of this
corporation, have executed thaw Articles of Incorporation thin
day of , 1986.
u'Oriti ii. F C-S
Incorporator
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Eaaus oP
• TEE RMWO fACdNONG~ ODNNONITY POONWTIOR
ARTIOI,E I
Nme
The nme of this corporation shall be The Rancho Cuemonp Commwi[T
Powdstion.
aRTIOLE II
Principal Offiea
The principal office of ehis eorporatiw for trmsactioa of bwinesa it looted
in the Ciq of Rancho Cuemom{a and the CowtT of San 6erwrdimo, 41ilornia,
•t 93 ZO Easel ins Road. Rancho Cucamon{a, California 91730. The bard of
Directors hu fnll poser and authorig to chan{a the principal office or curia
corporation frw ow locative to awthar in the Ciq of Rancho Cnumomp,
California.
unae 111
Purpose
The purposes of i'hs 4neho Cmemonp CanMOiq lowdative are to lessen eha
burdens of {o-ermaeat and to promote and support the telturd, reereatioeal and
boon sen ices meets of the Ci t) of Ymeho Wcmoo{s•
. RRTIOLE TP
Mmbenhip
tYla lYL pVLaLLYY rYaLL Ya1O YY mRYVIe VLYVL IYaY ~YV rVL~VY~ VVY~Il LYILYn Ll•
Hoard of Directors. The Ewrd of Di netors shall, under amp ^tatnte or rule of
lw, be the member of tbis corporative and shall 6ne all the ri{hu and
pores mabers could othasmise hne.
eRTIa.E v
bard of Directors
getiio° ~,,~ Q( Dirsetars. 'IDs Board of Dl rectors shall consist of serer
(7) vocin{ msbars.
sect;on Z,,, p,~{, gj Mrmctors. Subject to the prwitiw o! the California
Eomprotit Corporative Lm and a% limiutiow im the 1rtleles o! Iaeorpotative
amd these D~lmw, the bwinsn and aflain of this corporative shill b
maw{ed, amd ati corporate parses sball be smrciud b~ or order the dirsotive
of the 6aard of Directors.
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She bwsd o! Mreetora uS delepte she pertoruoee of aq duties or the
ezettiae of aq pores to meh officer or s{enta as uP Eros tine to tier 67 •
resolution W deti{nated.
9eetloo ~ gelactioo )~ ~{a gj Office. lbe hoard of Mrectora shall be
coaprited of seven (7) naabera elected h7 a ujoriq vote of the full Ciry
Co,meil. bath Ward aeaber shalt nne [or a ten of font (4) Pean; e:eept
for the fist seven (7) aesd,ers elected to the boaxd of Mreetora, of rhich
four (4) rubes shall tone tutu of fo,a (t) 7eara each and three (3)
aeabers shall acne tern o! bo (f) Snr each. Sera of office for the firt
truce i7i aeaiar: :,.:.: •~ A-~-,sin.d b4 . r,rd,a. M_--
Sect;on }~, y~caneiu. A vauaq is aq Mractor poaitiw bauwe of reaoeat,
death, reaipation, eapiratioa of tern or otharrite, shall W tilled bS
threrfifehs (S/S) vote of the Rancho Ceeaaurop Ciry Comd1. Aq person
:.Ittttd to till - --...x, rn the hwxd et Mreetora shall hold otfiea for the
unexpired tens of hie or het predeeeuor in office, anbjeet to the powr of
resunal eostaiud herein.
~jyo y, pectna• Eaeb when of the Hard of Mreetora shall hne ou rou.
Ater shall W n pram votin{ petaitted !or the tranaetior of aq of the
buiaasa of this corporation.
8ectien ¢~, ~BB{{1 Acre mall W an assesl wtin{ of the hoard of
%ras Mractoes n the th! Jmnry neb peas.
$,eztjpn jy Bwetiata. 14etia{e of eha lnrd of Mreetora toe sop purpose or •
pu[pona shall be u11ad et aa~ tint M cW ehairpsrn. Aa chaiepsraon shall
be required to ull • wtia{ opn the joint rpwae of aof sober o! the
board. All asetinp o! the Dnrd of Mreetora shall W {oaarud h bobext's
holes of Order, toelndin{ saes revuaona tnersvi a swP irwa ciao ~., Lio i,a
published, ammept inwtar u such rnlu an inconsistent rich three bStara,
rit6 the lrtielea of Ineoepotatin, or rith gpligbla la.
9ecriQO h. place Qj Meetiw. l4etinp of the board of Mreetor shall be
held at anS pLce dthia Chia Bub rhich 6u Wen dui{sated frw tiu to tine
b~ resolution of the bard os ~ reitba cnnnc of sit subarr o! the Ward.
In the absence of each desiWatian, wtiap aWll W held at the 4acho
Cucaaon{a Ciq Ball.
eaction ~, jgjjgB ,qj; Neatiase.
(a) Nrittm notice o! very se{rlsr antis{ aWll W {ireo co aaN Mnetot ae
team seem (7) dqa Wlore neh antis{. Botiee aq W dati~eta4 perowllS or
h7 aril to the tact havra addrm of the sddrnaN and, it uiLd, in eonplete
upon uilin{. 1lrittsa ntlee of uS weir{ ^h^ti aisr W {ivas pueauaat to
this wbaectioo to anS person rho segwab sorb ntiu in rritif{.
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(b) An agenda listing the utter^ to ba considered at each nesting shall be
given to each Dl rector, and to any person so regwst log, sc lent seven (7)
• days before the neetieg.
(c) Motwitha caading a~tbiog in the sectioo to the contrary, the ehairpenon
may sell an nergency meting of the hoard without giving the nonal notice if
such • nesting is neeeuary to diseuu any wfweaeea energancy Bondi floe. 4
nergeoey condition for the pnrpoaa of this wbsection is say coadi tioo ehac,
if not adds sad by the hard promptly, my reaalt in a detrirnt to this
cozporatioo or to the City of haaeho Cnunonga. Motice of a~ emergency
neetiog say be delivered aersaully_ r•1 ...1...... ... _-::_• -- :caia ce receives
at leant twenty-font (24) hours before the tine o! ouch aeeting.
gectio° 14a 9-tII Maatinaa. All .eectng. of cha hosts .hall be open .na
public, and all penoos sb41 ba per.itted to attend say meeting of the hoard,
prom ided, hwever, tbae the homed nay hold cloned seutow daring say meting
co consider those utters that nay laful ly he eonaiderad in awc6 aeu tone
under Chapter 9 oP Part 1 of Div isioa 2 of Title S of tba 0wetsmsmt Code,
caaueaciag with 8sctioo 54930.
Seet14D ~,. ielgsa•<a A majority of the total asmber of voting Dl raeCOrs shall
conacitute a goon for the traauctiom of bwinsu at every neeeltq. lzaq
set or decisioe door or made by • majority of the Directors preaeat at •
meeting at whieb a gaora• is prauat shall M raprded a the set of the hoard
of Directors.
$4S.LiY¢ j~.a .9Y0a1 .4t Dieaemr^. Dlpeetora of thin eorporatiom nay be
• renwed at soy tine witbout sawn b)•~ the vote of three (]) Dt rectors, subject
to the approval by a tbree-litehs (7/3) vote of the Ciq Comci 1. This section
{a not subj act to umdmeet, ehaop oe dteratiom is soy o! its clauses or
nerve leinm vi •Fnw~ •A- .a .e_ a _.v.
Section LL. Coamenaatiom. The Directors of the Mrporatioa shall ba allwed
end paid their act wl aed neceauey eapewea incurred in attaadiag the meetings
of the hwrd and such other awmta as uy M Eizad from tiN to tine by the
vote of ^ ujori ty of tbs Doazd.
ATTIRE 9I
0lfieen
Sect;o° ]a, Officers. The otticen of tbis corporation shall h • chairperson,
vice chairpenos, sad secretary-treunrer.
8ece;or 3.a [IactiDYa the bard of Directors shall elect all otftesra of ehia
corporation foe taro of one yen, or wtil their saccenors an elected sad
gwiit led. Tha aenvel eiectim shall b¢ held oa the third Monday is Saauary.
All olfieers shall bs dsasrm ircm the hoard mambeeship.
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gaetlom ~. .Lald~iHli19II• 8nbject to the comtrol of the board of Dt rectors, the
chairperaoa shall praaide sC all aeetiop of the board, and ^hall Gave •nch •
other poten and dntiea as uS be prescribed from kiss to Ciae ~ the Hwrd of
Directors. She chairperaom shall bne • vote om all ^attera.
9ectlom ~,, ~g Ibairearaom. 1o the abseaee or dlubiliq o! the tbairparaon,
the vice chairpanom shall perfoen all the datiu of ehe ebairpenom. She vice
chairperson shall ha-• amh otber pones and perfor>t •neb other dnein a sr7
be prescribed from tint [o tier ~ the Honed o! Mrectora.
chairpsnon is the prspantim o! the gandaa~for the netinp, shall keep ^
full and complete record of the prowediaga eE all uaaeiga of, the board of
Directors, shall keep the seal of chit wrporatiom sad tlfi: the sans to •neh
papers and imtrments a aq M reoairad in the rgalar waste of bw iaeaa,
shall pro-ida sack toticn as snp bt wuatarf ad proper, shall ^npasvise the
txepirr of the boost of chic corporatiom and shall diaehasp sne6 otter daties
as peruke to the o!liea or u praeriMd ~ the Honed o! Dlraetora. fit
seereuq-treaaarer ahQl bs Che chief fitanelal olfigr o! this wrpontioa
and, it so eegnirad ~ eke bard o! Direetan•a, shall gimme a homd !or the
faitblal diacAarp of his or ber datin la ateb tom and •it6 nark aareq a the
Hwrd of Mrntoea shall doom apKOprian. The oMauep-tegearer shall
aobait as aoaml report to the Hoard om er shoat tke lint swap is October e(
each Sear. In use of the aManee oe diubilitp of the aeetauz~-tcaueeer, or
his or btr refoma! er eegleet to set, aae6 aotiwa srp b• pre-iMd ~ the
cbaispanom, or ~ cha chdrparam or bS aq person tbeearto anthorisad by she
chdrpanom or by tba viw chairperaom, ~ar by the toard of Mreetora.
AHSiQ,H YII
Dafenaa and lndanniSltatim
ihi• eorporatiom shalt datmd aq Mraetos •ho is • parq or is tbeeahnad to
be cads • pares to aq procaadiq, other than an aetiom bS or in tba right oY
the corporation, bS somaom of the last that sash Mreetot is or naa as agent of
this corporation, and All indwnifS an! such Mrector apimt aapawea,
jadpaan, fines. setclaaenn sad aq other snomu actuallS cad reasombiS
incurred in connection Ath autY proetediq i! aath DLreetor acted in good
faith sad in a canner sack Mraotor raaoablp Mliered to ba in ehe teat
ineereat of this corporation and, in ehe can of • crinlnal procndiq, i! aae6
M rectos had sot raaoeable caws to 6elim ehe comdaet uu mlafal.
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Ae1TO.e VIII
• Coefl iet of Internt
No rember of the board of Mrecton shall be EiwnciQ ly interested in any
contract or ocher cnmactioo entered into by the board of Mreetora, and any
co¢tract or tranaaetion entered into in violation of Chia is void. Ao Mrector
may utilise inforution obtained by reaeo¢ of board membership for personal
pin, a¢d the bard of Mreetora may recoeer any aneh pin real iced.
ebstaa ss
Amendment of bylara
these bylna may be vended ae a~ ree¢lar meatine of the board of Mreetora by
a msj on ty vote of the total voti¢b membership of [ha board o! M rectors,
pros idine that the amenbmt Au bees sabmitnd in rri tine at the prm iow
r!e¢laP i!lelae.
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• Revised • Council meeting 2/4/87
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Irv.
RANCHO CUCAMONGA COMMUNITY FOUNDATION
MISSION
The mission of the Rancho Cucaaonga Comeunity Foundation fs to develop, through
inter-actions with the community, a plan for meeting the cultural needs of the
city and promote and suDDOrt the recreational and huaan service activities
within the city; to identify existing resources direcgd to those needs; to en-
courage and assist other groups within the city or region that are addressing
various areas of need; to involve the total r,~.,r,.,. ±; ~~-•__
recd: a:d tc ul rect area/or coordinate fundraising and "fri endraisi nq•ve (forts
in suCDort of fac711ttes or programs designed to acct those needs.
LONC.RANCE 60ALS
1. To educate the total caaaunity on the Dlaee of cultural programs in, our in-
dividual and conaunlty lives.
2. To assist in providing faciltttas for carrying out cultural, and •gwlity
of life' actirtttes.
3. To sponsor prognea that enhance the gwllfy of life in the gossunity .and
to assist otMr groups in these efforts.
4. To coordinate effort( o1 eoaswnlty groups 1n progressing, scheduling,-and
funding of programs to insure aesiaua effetttvenesa and to eltainaEe dupli-
cation.
.. To initiate or sponsor Drograms in the cultural ar humanities fields,
especially those w1tA coawwlty-wide appeal, M gh vlsib111ty, and the oo-'
.as•,:, iur eaivnsiv euixivatton or supporters and prospects.
INTERMEOIIITE O~JECTI~ES
To complete a needs assessment end catalogw of resources.
c. to prioritixa needs and foraYlata the funding •use" for each pro,iect.
3. To develop an overall calendar (10 years) for the accompllsMaent of goals.
4, To deternitne funding sources and amounts to be oDtalned frog various
sources.
5, To plan and schedule cultivaLton events and deter•ine the prt~ry purpose
of each event.
6. To begin buttding leadership structure and identifying volunteers.
7, To secure operettanal funding for tM Foundation and its programs.
8. To complete prospect identificaLton and evaluation.
9. To coaplete deglled fundraising plans for each pro,iect or phase of aetlrl-
ty.
RANCHO CUCAMONGA COMIRINITY FOUNDATION
Current Needs - Septemher 1. 1987
The following is a list of current needs as identified by the Foundation
Development Subcommittee on September 1, 1987.
t, Ca>A nranf nrnmcal (.lnhn Rawetti.
2. Business solfcitatfon letter (John Rowett).
3. List of all businesses in Rancho Cucamonga (Mark Lorimer).
4. List of specific businesses to be solicited by the Board of Directors
(Jeanne Barton).
5. Major Gifts and Deferred Gifts Prospect lists (Board of Directors).
6. Cultivation plan for major gifts and deferred gifts prospects (Development
Cammfttee).
7. Fall Gala/Open House Plan (Jeanne Barton).
A. Iitt of fnmfttoa vnlunfna rc anA rornuf fin~n• ntan (novotn...enr rnnvnie •ne1
9. Brochure design and copy (Staff).
10. Corporate and business campaign plan (John Rowett).
11. Deferred gf fts program plan (John Rowet t).
12. Ha,jor gifts prograa plan (John Rowett).
September 1, 1987
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RANCHO CUCAMONGA COMMdNITY FOUNDATION
Schedule and Goals for Grants and Gifts Programs
Scheduie
Corporate and Business Gifts Program ............ September, 1987 - June, 1988
Seed Grants Submitted ........................... October, 1987 - April, 1988
Ma for Gi fie o.,,,. a,. ........ ..................... C1Jrmxuer ,i»7 - dune, 1988
Deferred Gffts Program .......................... January, 1988 - June, 1988
Goals (September. 1987 - August 1988)
Corporate and Business 6T fts Program ............ S 100,000 -
NaJor Gifts Program ................... ..........E 50,000
Deferred GTfts Program .......................... unknown
iJ7nL - ~epcemoer, lgtl! - August, 1988
•••••••••••..•.... S 150,000
In addition, Lhe Foundation x111 be appl ytng for numerous seed grants
throughout the year to obtain operating funds.
September 1, 1987
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RRNCMO CUCAMONGA COMMUNITY FOUNDATION - 12 Nonth Plan
September 1, 1981 - August 31, 1988
August, 1987 * Develop 12-month activity calendar for 9/87-8/88
September, 1981 * Develop mission statement and goals and objectives
October, 198i * Recruit and hire part-time Administrative Intern
* Sublett seed grant proposals
* Implement Corporate Business Program
+ Detenaine donor acknowledgement procedure
November, 2987 * Complete foundation Brochure ~ -
* Begin leadership prospect search (cowatttee members)
* Plan Pint year's cultivation needs =
* Complete Dians for first Foundation major event =
* naveloD seed grant Sconsul taut
* Develop "lase C::.'c~^^nt"
* Determine song-range leadership ,trecture ( Commtttees)
* Develop Plan for needs assessment and catalogue
* Develop criteria for accepting gifts
December, 1987
January, 1988
February, i9G0
March, 1988
Apr11, 1988
May, 1988
June, 1988
* Begin ma3or gifts prospect research and evaluatton
* Complete plans for Deferred Gtfts Program
* i"vestigate Gutid Programs and feasibility
+ lnvesttgate non-Crad',t?^~*1 fundraising sources
(lease-backs, licensing, servfce agreemr,,ts, =!~ j
* Conduct board, volunteer and staff workshops for
fundraistng indoctrinations
* Develop and implement publicity and public relations plan
* Foundation's first fundraiser (tentative)
* Recruit and hire full-time Administrative Assistant
* Complete plans for Community-wide Sottcitatton Program
September 1, 1987
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SEMINARS
RANCRO ~`!w`^"N:'.^.." .. wivutil'1L3tl
OPERATIONS PLAN
I. Conduct Board Workshops To:
A. Develop Mission Statement
B. identify Overall And Long-Range Goals
C. Identify Intermediate-Term Goals
D. Identify Short-Range Strategies
II. Work With Development Sub-Committee To:
A. Develop A Plan Of Action
1. Program
2. fVndraiairg
B. Propose And Plan Fundraieirg Strategies
1. Corporate Affiliates Program
2. Maior r.; Fro Mc; ~-:.~":r r,,,yaa,u
3. Foundation Program
4. Conmunity Annual Fund Program
5. Special Events Progran
III. Develop Twelve-Month calendar Of Activity
IY. Determine Action Items
V. Staff. Consultant~,And Comndttee Carcy Out Plan
PRIC&ROWETt SEMINARS • 5241 S. Ohio Slreel • Yorba Linda, CA 92886
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' SE~11lN~-RS
RANCHO COCAMONGA FOt1NDATION
DEVELOPPIEN'T SHDP
Q 7y,D• PR~uPf~TS
I. Fundraising Fundamentals y lam' ~ W~TtJAft pQo~°~~3
A. The Basics ~ C•otlk*' f~aQP(c/S
B. Need For A Plan 1QaA•t~.Nii[ ~~~
C. Need For'Goals, Objectives And Strategies
II. Development Of A Mission S[atement
A. To Encourage
R. To Assist In Funding
C. To Judye
D. To Coordinate
E.
III. Discussion And Development Of Long Range Goals (5-10 Ycs.)
A. To Create A Cultural Image For The City
H. To Develop Visual And Performing Arts Groups/PCograme
C. To Develop Arts Facilities
D. To Establish Public Art Guidelines Md Funding
E.
IV. Discussion And Development Of Intermediate Range Objectives (1-5 Yrs•)
A. Establishment Of Funding Base
B. Development of Cooperative Arrangements With Regional/LOCal Groups
C. i~entifiration bf Prejccts
D. Facili ties Planning
E.
V. Identify And Plan Next Steps
A. Discussion Of Funding Options And Programs
B. Recommendations For Activities
C. special Event Options And Goals
PRICEROWETTSEMINARS • 62415.OhioSVeet • YorbaLinda,CA92666
Development Florkshop
Paqe 2
YI. Assignments
A. Board
B. Consultant
C. Staff
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0 SEMINARS
RAHC,`30 COCAMON(oA CntJNDATION
WORKSHOP ITA145
A. Mission Statement:
8. Long Range Goals:
PRICE•ROWEIT SEMINARS • 5241 S. Ohio Street • Yorbe Linda, CA 926&8
0. Intermediate Objectives:
D. The Plan For The Next Twelve Nontha:
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E. Assignments And Action Items:
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CENTRJ.L CONCEPT
The Hoard of Directors of any institution is responsible £or
the establishment of overall goals and basic policy, .fvz
insuring that adeeuate resources are available to carry vut
itc dire^t±ons and oolicies and monitoring the achievement
of the 'goals.
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PRII7CIPLES
1. The board will perform effectively in fund raising only
to the extent that it perfozms effectively in other board
functions.
2. Management must view the board ns ifis partner in and
resource for achievement of orSanizational objectives, not
as an adversazy or a legal necessity.
!. :he an;!1~nenev_ of a boar8 grows out of the objectives
of the institution and selecti~u i.g objsct i••-- ^redvices
ownership.
4. Evaluation will produce stronger board mer„hers with a
sense of identification and ownership and will eliminate
marginal performers.
5. SoarB members who have a strong sense of ownership and a
feeling of helping the organization ach ieva its objectives
' will elso a) volunteer to raise dollars, b) interpret the
• oreariz ation's story effectively, and e) give significant
aiEts themselves.
6. Ownership exi>Ln '.. - boerP m>mners axe deeply involved
in assessing the organization and its environment,
developing long range pleas, establishing policy to achieve
objectives and monitoring outcomes of polioies.
7. Ownership by board members produced by involvement will
lead to enhanced personal contributions and the raising oY
fioll ars from others.
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TENETS
1. There is a relationship between involvement, knowledge,
and therefore ownership and freauencv of meetings.
2. There is a relationship between attendance and
ownership.
3. There is a relationship between size and function.
4. U1Ven a large poara, COmm1CLCCa acG yvwti Cai"fltiOtee warn
are of great importance in developing a sense of ownership.
5. "Representativeness" is useful only when the other goals
of board constituencies are achieved.
6. There must be a balance between staff and volunteer
input and involvement.
7. EoarB members must clearly understand their role in
policy development and execution.
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SPECIFIC FUtlCTIONS OF THE HOARD
• 1. Formulate and approve long-range goals. Actively
participate in the formulation and final authorization of
the organization's long-range direction. Approve or
delegate approval of annual objectives and priorities
established to achieve long-range direction. Approve or
delegate approval of annual objectives and priorities
established to achieve long-rang. go.L . .
2. Formulate and adopt policies and operating procedures.
3. Select, employ, provide periodic performance appraisals,
provide for salary review, and if reeessary, dismiss the
cheer executive.
4. Develop financial resources for achieving goals. The
ozganization'a financial development strategy moat be
formulated and hoard membara must actively participate in
generating the necessary funding.
5. Adopt end monitor the organization's operating and
fiscal management procedures.
6. Konitor the achievement of goals and objectives. The
hoard must keep itself informed and insure the kind o!
• evaluation, measurement, and performance reporting necessnry
to assess the achievement of goals and objectives.
7. Perform its legal reaponsibiliiies. The board must act
I,f- Ma rnrnntthinn ae ur Inrrh n •F. .HnL. ..s
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incorporation and bylaws.
8. Protect the as's ets of the organization.
9. Form linkages with other community organizations, both
public and private, to meet needs that are greeter than
those that can be met by the organization acting alone.
10. Interpret the organization to the community.
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ROLE OF A 80AAD MEMBER
Roy Sorenson, former chief executive offices of the San
Francisco YMCA, in his book Now to be a Board or Committee
Member has thn best explanation of the authority o board
members outside the board meeting sessions:
Board members have no legal authority outside of seaaions,
except when it Ss delegated. They must be careful not to
appear to commit the board to ary stand in private or public
statements which the Doard as a whole might not approve.
Board members should carefully avoid interfering with the
efficient operation of the orcanization. Their interest,
suggestions, helpfulness should be freely given, but Sn a
• manner that does not appear dictatorial or that doec not cut
across staff lines of authorit}• and renponsibility.
Zt is not the function of, individual board members to
-'uy.o~viae eiaYi.
' The best ruleis that board members have authority only es
members of the board as a whole, and never as individuals.
They can, however, make calls on people as requested, secure
needed information, report criticisms heard in the community
and their source,. attend organization events, and help with
' specific programs.
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WHAT IS MY RESPONSIBILITY AS A BOARD MEMBER?
• (Brief Job Description)
1. Regular attendance at monthly board meetings is the
first responsibility o£ a board member.
= Tski;g distarning questions, constructively
participating in deliberations, and voting according
to your convictions.
- Assuming leadership of board groups and events as
rgquested.
2. Assume a major responsibility on nt least one working
committee.
- Working in an area where your skill and background
would be of value to the committee - - assisting in
more detailed study of the committee's commission
of work.
3. P.ssist in securing of adeouate finances for operation
• and~sharinq according to your own means in the financing of
the organization.
4. Willingness and ability to act as interpreter of the
czganization. ..
5. With other members of the board and with the staff, mnke
sure that the budget,~policies and procedures, andprogram
efforts are consistent with the objectives of the
orcanization.
ASSESS YOUR HOARD
(Board leadership checklist and worksheet ti
ACTIVITY
.. ..- -a _ .~e_ .,a _r _ ..1 ^..r
and-up-to-date set of bylaws with which all
members are familiar.
2. Board has an elected Executive
Committee ~ih ich reports fully to the
hnaTR n att ..L `.f Cn3 .,an Li,.
3. Board has standing committees which
meet regularly and report back,
4. QOi of board members attend meeting.
5. Every board member serves on at least
one committee.
6. Board has diversity of experience, skills,
ethnic, racial, male-female and aoe groups.
7. Nominating Committee uses established
criteria to recruit board members
ueaeu un tiie objectives or the
organization.
8. Newly elected board members are fully
oriented to what is expected.
9. Board includes in each meeting some
'educational or interpretation time.
30, Board members are elected for a specific
term.
11. Hoard has completed both long range
and short range planning.
li. FnaIn m;eore at loaet ? time °, yearly.
13. Hoard receives their agenda in advance.
14. Staff participates in committee and board
meetings ea appropriate.
SUGGESTIONS
YES id0 FOR IMPAOVEKEli
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Asse ss Your Soard
Page i
SUGGESTIONS
ACTI VITY YES NO FOR IMPROVEMENT
15. There is an orderly procedure for decisior. ( ! ~ ~ __ ..._
mak ins at board meetings.
16. Board conducts an annual review of Sts ( 1 ( }
work and operating procedures.
17. Board reviews, approves, and monitors ( i ( i
the budget. Members understand the
reports.
• 18. Board has formzl executive appraisal i } ( ) '
method.
~Q. ;here is a trustful end harmcniova ( 1 ( 1
relationship nei.«oa:, bcar^ and staff.
20. Board members receive all eppropriate ( 1 ( }
informstion (positive and r,egativei
r.eces=_ary to make policy decisions.
21. Soard discussions are free with fu21 ( } ( )
participation and respect for divercent
opinions.
22. All bcar d. members coritribete annually ( } ! )
to the fund raising campaign.
23. All board members provide some l 1 ( )
leadership to the annual ear,.paign.
24. board works with other oronniratia.^s in ( } l )
~ehe community and is familiar with their
goals and activities.
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(Sources Public Management Institute)