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Home My WebLink About87/09/16ecawDA ~,.y RANCHO CUCAMONGA COMMUNITY FOUNDATION .Ioini Meeting of the Ranrhn rv.r...n,o. r.; r. rn,mr;t and the Rancho Cucamonga Community pomdation Lion'a park Comwity Center Rancho Cucamonga.-California 41730 September 16, 148) - 5:30 p. m. b CALL 11D OADEA 1. Roll Cell: CITY COIINCIL; Brown 8uquet Stout._`, RinB~. Nright RAN410 CU(AIpNGA COMNAITY POORDATIOA: Dnftom _ NcAap »., SCI1a(PY RM.r.An~s _.^.J^ B. RIOI~ATIOw BASIwB88 1. poundation Niesion Statement/Goole and Obiaetivee - preaenta[ion of the Rancho Cucamonga Comunltq Boundaiioq Hisaion StaCBreat sad tvelva !.oath plan £or implementing goals end obj actives. 2. Reoueet for poundatimn Staffing - The Foundation Board of Directors re- quests City support for the staffing of a past-time Administrative Intern. C. iAtOpRp~p 9J10 aBn Uw PJwB • P. O. b, Bas 1 Mich Cuc,ege,, GNMen 411m • (711919-1151 RANCHO CUCAMONGA COMMUNITY FOUNDATION MISSION The mission of the Rancho Cucamonga Community Foundation is to develop, through inter-actions with the community, a plan for meeting the cultural needs of the city and promote and support the recreational and human service activities within the city; to identify existfng resources directed to those needs; to en- courage and assist other groups within the city or region that are addressing various areas of need; to involve the total community in meeting the identified needs and to direct and/or coordinate funds isina and "friends isina_" pffnrts in support of facilities or programs designed to meet those needs. LONG RANGE GOALS i. T~ t,;".."Le LLB L., i"i cummwn ty on the place of cultural programs in our in- dividual and community lives. 2. To assist in providing facilities for carrying out cultural, and "quality of life" activities. 3. To sponsor programs that enhance the qualify of life in the community and to assist other groups in these efforts. 4. To coordinate efforts of community groups in programming, scheduling, and funding of programs to insure maxfmum effectiveness and to eliminate dupli- cation. 5. To fnitiate or sponsor programs in the cultural or humanities fields, __ nt>11~ !hn___ :!h i!n :A_n_ _ _•1 F: n4 :4:1i1.. ..A a4n ne np • ep w nn~w~nnn -n~ annn_ ...- ,- s ~ - nn ~. __ _ a ... ... ... ........ _... _~ ... ~~ .. ... ~.. ..-.-.. .... rv ten tia7 for extensive cultivation of supporters and prospects. INTERMEDIATE 08dECTIY ES 1. To complete a needs assessment and catalogue of resources. 2. To prioritize needs and formulate the funding "case" for each project. 3. To develop an overall calendar (10 years) for the accomplishment of goals. 4. To determine funding sources and amounts to be obtained from various sources. J. Tv of an dnd schedaie CaitlYd LiJn events dad dote rm inn the primary ni2rpnec of each event. 6. To begin building leadership structure and identifying volunteers. 7. To secure operational funding for the Foundation and its programs. 8. To complete prospect identification and evaluation. 9. To complete detailed fundraising plans for each project or phase of activi- ty. -~. • CITY OF RANCHO CUCAMONGA MEMORANDUM GATE: September lu, iyfii T0: City Caunc it 1.. / FROM: Rancho Cucamonga fnmmnnity Lnnn daf inn Rnard n4 Oircr.tnrs UN~.IC.~ Mark R. Lorimer, Sr. Administrative Assistant SUBJECT: FOUNDATION MISSION STATEMENT AND GOALS AND OBJECTIVES As part of the upcoming point City Cou~il/Community Foundation meet{ng on September 16, this memo provides additional information regarding the Mission Statement and Goals and Objectives established by the Foundation. The entire Board of Oi rectors has met on numerous occasions to discuss the role the Foundation should play within the community in raising needed revenue for cultural arts, recreation and leisure activities, and Human services, The Foundation also expects to be a front runner within the conmunity in promoting and encouraging uciier iw.ol orya„;ca t', oc. :::"_ agencies to contribute to and promote these activities, the attached Mission Statement, Long-range Goals, Intermediate Ob,jec Lives and the Tweive-month Plan have been approved by the Board of Directors and are being presented to the City Council for your concurrence. The members of the Board wish to have the Lity Council understand that they believe the role of the Foundation to support, encourage and promote the cultural arts, educational and leisure, and human service, needs and programs for the community. The Board members see their role as bringing the different agencies and organizations together which share a common goal far fulfilling these needs and programs in order to increase their Visibility and effectiveness in these areas. foundation Mission Statement and Goals and Objectives Joint Meeting September 10, 1987 • Page 2 The Board of Directors respectively requests the City Council's concurrence with the documents presented herein and welcome the comments and additional input pertaining to the mission statement and goals of the Rancho Cucamonga Community Foundation. Shouid you have any questions or comments, please feel free to contact Mark at your convenience. err.~time.,~ MRL :emm cc: Member of the Board Lauren M. Hasserman Robert A. Rizzo All Department Heads • n U a & t« RANCHO LUCAMONGA COMMUNITY FOUNDATION • MISSION The mission of the Rancho Cucamonga Community Foundation is to develop, through inter-actions with the community, a plan for meeting the cultural needs of the city and promote and support the recreational and human service activities within the city; to identify existing resources directed to those needs; to en- courage and assist other groups within the city or region that are addressing various areas of need; to involve the total community in meeting the identified needs and to direct and/or coo rd hate fundraising and "friendra is ing" efforts in sup Po rt of facilities or programs designed to meet those needs. LONG RANGE GOALS 1. Ta educate the total community on the place of cultural programs in our in- dividual and Community lives. 2. To assist in providing facilities for carrying out cultural, and "quality of life" activities. 3. To sponsor programs that enhance the qualify of life in the community and to assist other groups Sn these efforts. 4. To coordinate efforts of communf ty groups in programming, scheduling, and • funding of programs to Ensure maximum effectiveness and to eliminate dupli- cation. 5. To initiate or sponsor programs in the cultural or humanities fields, especially those with community-wlde appeal. hi eh vi si bi lity. anA tno nn_ central for extensive cul ti vatton of supporters and prospects. INTERNEOIATE OBJECTIVES 1. To complete a needs assessment and catalogue of resources. 2. To prioritize needs and formulate the funding "case" for each project. 3. To develop an overall calendar (10 years) for the accomplishment of goats. 4. To Bete rmire funding sources and amounts to be obtained from various sources. 5. To plan and schedule cultivation events and determine the primary purpose of each event. 6. To begin building leadership structure and identifying volunteers. 7. To secure operational funding for the Foundation and its programs. • 8. To complete prospect identlficatTon and evaluation. 9. To complete detailed fundraising plans for each protect or phase of activi- ty. it.' RANCHO CUCAMONGA COMMUNITY FOUNDRTION - 12 Month Plan September 1, 1587 - August 31, 1988 Avyus2, iydi * Develop 12-montn activity calendar for 9/87-8/88 September, 1987 * "uevelcp mission statement and goals and objectives * Develop seed grant (consultant) * Develop "Case Statement" .~ - lufy r~„yC '3-C':'" '~^"rin ! r„ mie *,. .\ * Develop~pl an for needs assessment and catalogue * Develop criteria for accepting gifts October, 1987 * Recruit and hire part-time Administrative Intern * Submit seed grant proposals * Implement Corporate Business Program * Detenni ne donor acknowledgement Drocedure November, 1987 * Complete Foundation Brochure * Begin leadership prospect search (committee members) * Plan first year's cultivation needs * 6omplete plans for first Foundation major event December, 1981 * Begin major gifts prospect research and evaluation January, 1988 * Complete plans for Deferred Gifts Program February, 1968 * Investigate Guild Programs and feasibii ity * Investigate non-traditional fundraising sources (lease-backs, licensing, service agreements, etc.) March, 1988 * Conduct board, volunteer and staff workshops for fundraising indoctrinations * Develop and implement publicity and public relations plan April, 1988 * Foundation's first fundraiser (tentative) May, 1988 * Recruit and hire full-time Administrative Rssis to nt June, 1968 * Complete plans for Community-wide Solicitation Program September 1, 1987 /ml RANCHO CUCAMONGA COMMUNITY FOUNDATION Schedule and Goals for Grants and Gifts Programs Schedule Corpora to and Business Gifts Program ............ September, 1987 - June, 1988 Seed Grants Submitted ........ ... ................ October, 1961 - Apr il> 1988 Major Gifts Program ............................. November, 1987 - June, 1988 Deferred Gifts Program .......... ................ January, 1988 - June, 1988 Goats (September, 1987 - Aucust, 1988) Corporate and Business Gifts Program ............ E 100,000 Major Gifts Program ............................. E 50,060 Deferred Gifts Program .......................... unknoNn TOTAL - September, 1987 - August, 1988 ............. ..... E 150,000 In addition, the Foundation will be applying for numerous seed grants throughout the year to obtain operating funds. September 1, 1987 /ml RANCHO CUCAMONGA COMMUNITY FOUNDATION Current Needs - September 1, 1987 ?he following is a iT st of current needs as identified by the Foundation Development Subcommittee on September 1, 1981. 1. Seed grant propcsal (John Rowett). 2. Business solicitation letter (John Rowett). 3. List of ali businesses in Rancho Cucamonga (Mark Lorimer). 4. List of specific businesses to be solicited by the Board of Directors (Jeanne Barton). 5. Major Gifts and Deferred Gifts Prospect lists (Board of Directors). 6. Cultivation plan for major gifts and deferred gifts prospects (Development Committee). 7. Fall Gala/Open Nouse Plan (Jeanne Barton). 8. List cf Committee volunteers and recruf tment plan (Development Committee). 9. Brochure design and copy (Staff). 10. Corporate and business campaign plan (John Rowett). 11. Deferred gifts program plan (John Rowett). 12. Major gifts program plan (John Rowett). September 1, 1987 /ml i-" CITY OF RANCHO CUCAMONGA MEMORANDUM DATf~ co„rom~.o.. is ,oo~ TD: Me;obers o' the City Council FROM: foundation Board of Directors Mark R. inri,,, ~ C. ~am,i~~...r~ti7C ,iiii "a tai SUBJECT: Request for Citr Suuoort of Founda*ion Staff The attached job description and outline of responsibilities pertaining to the Administrative Intern for the Community Foundation is submitted for your ro nside ra lion. The Board of Directors has completed its mission statement and goals and objectives for the next twelve months and finds that an essential need fora part-time Administrative Intern in order to achieve the established goals and objectives. A copy of the mission statement and twelve month plan are attached within this agenda packet. The Intern is justified due to the need for extensive donation and cultivation records to he maintained. In addition, the Intern would provide support in the areas of public contact, cooresoondence preparatior„ and Special events planning and coordination. without the Intern, Tt is anticipated that current staff could not maintain such important donatf on and cultivation records and 1f,LL~y> ue~eaam•y rur the rounaan on to ratse funds. In addition, special staffing is required to address the Lime consuming tasks of preparing for fund raising activities such as Foundation mixers, the Mayor's Ball, and other Foundation events. Again, the attached job description and outline of responsibilities provide complete information as to the duties of the Administrative Intern. The Board of Directors respectfully requests the City Council's approval of this part-time position (allocated from the City's General Fund) and the con tf nued support necessary for the Foundation to achieve its tremendous goals. Should you have any questions or comments regarding this request, please contact Mark Lorimer at your convenience. /ml attachments cc: Lauren Wasserman, Cfty Manager Board of Directors Robert Rizzo, Assistant City Manager ~`>' 0205 ADMINISTRATIVE INTERN Definition This is a part time entry level professional administrative staff work assisting a deportment heal in The preparation of reports, special analyses and the support of on- going programs. Vnder supervision, an employee allocated to this class is responsible for providing CC] ]. L'~G. 'r~fL~ L'Jf +y~Lu.i p~~jc..ia, a~yc~vniiy m ~wwma my apes, mryncv programs and offending to administrative details. Work includes a wide variety of tasks designed to relieve a department head of details by review of materials, assembly of factual information and the transmittal and interpretation of management actions. Work may also involve responsibility for the development and maintenance of assigned programs. Work is reviewed by observation, conference and analysis of reports. Examples of Work Confers with the department head concerning operations! problems and subjects requiring procedural or policy review. Conducts assigned research, procedural and administrative work or studies; prepares reports containing proposed or recommended solutions or courses of actions. Participates in budget reviews and in the development of departmental budgets; attends budget review meetings. Represents the department head as delegated; relays instructions and information. .Monitors assigned departmental operations statements and programs and advises the department head of problems or variances from planned objectives; analyzes complaints, follows up and furnishes public information. Performs related work as required. Desired Qualifications Graduation from college with a degree in Business or Public Administration and some experience in municipal administrative work; or any equivalent combination of education and experience that produces the following: Ability to design, conduct and analyze research findings. Ability to write clear and concise reports. Ability to communicate effectively with management. Ability to establish and maintain effective working relationships with other employees an the public. RANCHO CU CAMONGA COMIUNITY FOUNDATION Job Description - Administrative Intern The Board of Directors of the Rancho Cucamonga Community Foundation seek a qualified Administrative Intern to assist staff with the following tasks and responsibilities: 1. Prepare cporespondence relating to Foundation business. 2. Prepare and update comprehensive cultivation listings for business, corporate and individual gift campaigns. 3. Prepare and maintain prospect and cul tf va Lion records. 4. Plan and coordinate special events and fundraising ac tivitf es. 5. Coordinate the Rancho Cucamonga Community Calendar, a joint project between the City and Foundation. 6. Maintain gift records and process gift acknowledgements. 7. Coordinate public relations efforts for the Foundation and prepare press releases and ocher reiacea inro rnationai matenais. 8. Respond to inquiries regarding Foundation business. 9. Coordinate and prepare Foundation meeting materials and information. 10. Assist with other related duties and tasks as assigned. Septebmer 1, 1987 /ml