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yti RANCHO CUCAMONGA COMMUNITY FOUNDATION
Lion's Perk Community Center
Forum
9161 Haae Line Road
Rancho Cucamonga, California 917.0
=e ,.- *eqe~; ~o - March 15. 1988 - 7:OC p. m.
A. CALL R1 ORDHR
1. Roll Call: Dut tong, McKay, Bey eredozf_, Le9+ie_, Grigeby_,
Barton
8. ANpON11C~18 AM PRSBIIPA7ION3
t. Preaentati on So James aad Jeanne Batton for their avpport of the 1987
Foundation Gaiheting.
2, Presentation to Betty McKay for eetabl iehing the Jack McKay Nemoriel Fnnd.
3. Preseutation to Mayor Dennis L. Stout, BC6 Devel opmenr, nuu Jrw uo.l c~ f_c
their participation in the 1988 May or'e Charity Ball.
C. FOBRBlTION BNSI~33
1. Approval of Minutes - January 12, 1988 aad Pebruary 16, 1988.
2. Treasurer's Report - Period ending Pebruary 29, 1988.
3. Ma or's~Chatit BBall - Summary repatt of the Mayor's Charity Bell held on
February 25, 1988.
irnm James Eartor. - Consideration of s $10,000.00 donntion from
James Horton deeigl3aied for She Priende of the Library.
S. Poundation Assistance to ACCASA - request by Rancho Cucamonga Citisane
Against Substance Abuse to designate Pouadntion as custodian of donations
to RCCASA,
9110 Bw line Po,0 • P. O, eov !0'I ~ amcM CucYnory,, Glifanin 91130 • ('II;19B9~1851
Community Fomdation Agenda
March 15, 1988
Page 2
6. YMCA Maetez plan - ilpdate on the master plan for the Rancho Cucamonga YMCA
facility.
7. Foundation Advisory Council - Sel ecYicn of members to the Foundation
Advisory Councii.
S. Selection of Board Member - Recommendation for selection of Board member to
the Foundation.
- -~~i .^..~•o Ra.+nrt - Report bV John Rovett concerning Foundation business.
10. Gardiner Spring Society for the Performing Arts Report - Report by Berry
McKay concerning the Gardiner Spring Auditorium.
11. Selection of Officers - Annual election of the Foundation Board
Chairperson, Vice-Chairperson, and Secretary-Treasurer.
12. Confirmation of Hoard Member Terms of Office - a Resolution eetabl iehing
the term of office for each Foundation Board mmber.
D, IOffiPPLlIGTiOR OP ITmf.4 FOR ARiS I~SING
This is the time for the Foundation Membete to identify the items they vieh to
discuss et the nest meeting. These itme will not be discussed at this
meeting, v.u~ 1,..: ti"ra f^^ the next meeii ng.
6, ODMMOMICATIOMS PROM T~ POBLIC
This is the time and place fox the general public to address the Rancho
Cucamonga Community Pauadxtion Members. State lav prohibits the Foundation
Members From addressing ary issue not previeuely included on the Agenda. The
Foundation may receive testimony and set the matter far a subsequent meeting.
Comments are to be limited to five minutes per individual e.
P. AATOORffiffiR
I, ~fl Merritt, Aseiet ant Secretary of the Rancho Cucamonga wmmuci:~
Foundation, hereby certiky Shat a true, accurate copy of the foregoing agenda
vas posted on March 10, 1988, seventy-bo (72) hours prior to the seating per
A. B. 2674 nt 9320-C Bnae Line Rosd, Rancho Cucamonga, California.
January 12, 1988
Rancho Cucamonga Community Poundation Minutee
s. G+Ll. To ORDER
A seer e'_ .eating of the P,ancho Cucamonga Comaurity Foundation met on Tuesday,
January 12, 1988 in the Rancho Cucamonga Neighborhood Center, 9791 Arrav
Highway, Rancho Cucamonga. The meeting was called to order at 7:15 p. m. by
.TP APnP Ra ri nn !`1. e:~
Present were Board members: Betty MCNey. Guy Heyersdorf, Paula Grigsby end
Jeanne Barton, Chair.
Also preaenc were: City Hanager, Lauren H. Wee eermen; Staff repreeentativee,
Mark Lorimer and Sueen Mickeq: Coneultflnt John Rowett; Assistant Secretary, Eva
Merritt.
Absent were Hoard mamba re: Ralph Lewis. gob Dutton.
• a x w .
B. corer reLRImNR
Bl. Approval of Minutes - December 7, 1987.
iti liJ ir: iwved by neyeredo rx, ee conaea m9 urtgeoy to approve the minutes of
December 7, 1967. Motion carried 4-0-2 (ASSENT: Lew ie, Dutton).
B2. Treasure is Report - Period ending December 31. 1987.
POTION: Moved by He Nay, seconded by Grigsby to approve the Treasurer's Report
for the period ending December 31, 1987. Motion carried 4-0-2 (ABSENT: Lew ie,
Dut tan).
f f • ~ R +
C. RDOMA'rIOR BRSIt88S
Cl. Conaultente Repo rc - Report by John Rowett concerning Poundation business.
Mr .:.~e tt sugge ated - RCCF Boa ed m®Lero report on the Gathering that wea
held on December 30, 1987. He oleo suggested Chet Board meahe re set-up
Committee's that will assist Poundation in achieving goal e.
C2. Mayor's Charit9 Hell - Diacuamion of the upcoming Meyor'e (R,erity Ball
scheduled for Pebruery 25, 1988.
Community Foundation Hinutea
January 12, 1988
Page 2
Nr. Lorimer ntated that the irrv nation list rill be from 500 to 1,500. The ^Ido
Ho et^ Bar rill begin et 6:30 P. M. and dinner rill begin at 7:30 P. M. All
donations from Chia event rill benefit the RCCF.
ACTION: RCCF board members to decido on donation ussae.
C3. Pounder ion Affiliated Committees - Discussion of Committees rhich the Hoard
of Directors may eatebl ieh to Further Foundation buaines s.
ACTION: RCCP Board members to submit list of naves for [he set-up of an
Adv ieory Council to aseiei the Pounds tion. Other eugge sted committee's rare
the Program Committee and Development Committee.
C4. Poundation Gift Policy - Consideration of a policy to determine criteria
for receiving contributions to the Poundation.
RCCP Board members rev raved Renolut ion No. RCCP 88-001 end felt that a cl ease
should be added Chet rould ellw the RCCF Hoard members to have mnj ority vote
on arty contribuL ions made to the Poundation.
RESOLUTION N0. RCCP 88-001
A RESOLUTION OP 1HE RANC110 CUCATDNGA WMMINITY RIUNDATION
ESTABLISHING CRLTHRIA R)R ACCEPTANI$ OP GIFTS AND
CONTRIBUTIONS
lf)TION: Moved by Grigsby, seconded by McKay to approve rev reed Renolut ion No.
RI:Cr tltl-UU1. Motion carried 4-0-2 (ABSENT: Leria, Dutton).
C5. Aeg_ionel Arte Meeting - Consideration of setting a meeting rich other
community leaders to discuss regianel arts progr®e.
Mr. Lorimer n[ated irnr itetione ere virtually complete. The only item pending
to compl ace the irrv its Cron rsa the date of [he meeting.
ACTION: I'rv ieetion list to be presented at the nezt regularly scheduled
Poundation meeting.
CA. Alta Loma High School Auditorium - Updeie of the restoration progtee e.
Mr. Lorimer stated chat the ALHS ie looking to the Foundation for fund raising
seers tents and s commitment of involvement in this nroj act.
ACTION: Mr. Rwett to meet with ALHS.
Beyeredo rf eugge aced that lOX of donations received from the Msyor'a Charity
Ball be used twarde [he Alto Lome High School Auditoriua restoration.
Community Pounds ti on Minutes
January 12, 1988
Page 3
MOTION: Moved by Beyeradorf, seconded by Paula Grigsby to uoe lOR of Mayor's
Charity Ball donations for the restoration of ALHS Auditorim end co fund [he
coat of consultant services co the Restoration Committee. Motion carried 4-0-2
(ABSENT: Lev ie, Dutton).
C7. Selection of Board Member - Recommendation For selection of Hoard Member to
the Foundation.
ACTION: McVey end Beyeredorf to submit liar of nmee for the selection of RCCP
Board member vacancy.
C8. Gardiner Spring Society For the Performing Arte Appointment - Consideration
of a Foundation repreaentetive to serve on the Society Bcard of Directors.
Grigsby and McKay both agreed to serve ae Foundation representatives on the
Society Board of Direct or e. Dennis L. Stout, Mayor, ie the other repreaente-
tive from this City.
Grigsby did ragas et shot the Gardiner Spring Society provide more information
ae to the saps ctatione the Bociety has in mind for the representatives.
ACTION: Board members to confirm representative et the next Foundation
meeting.
+ a ^ e w e
D. ID6MTIFIGYIOM OP TT6lIB gAt IR7 M1~2I11G
1. Board members to rev iev Foundation Goel e.
2. Donation plan.
3. Board members rev iev of the Foundation Gathering.
4. Rev iev of the Mayor's Charity Bell inv nation list.
5. Selection of RCCP Board member vacancy.
6. Preee oration of a Procl motion for Mr. S Nr e. Horton ae a "Thank You^ for
the use of their home for the Foundation Gathering.
POTION: Moved by Beyersdorf, seconded by Grigsby to approve oreeencatien of e
Ptorl a:atio-, acknarladginy cu ^tribution of Mr. 6 Mr e. Berton and eztending
thanks and appreciation for the use of their home for the Foundation Gathering.
• e : * * 7.
6. LO!lOIRGiT096 FROM '196 PUBLIC
Pattie Pate, Frogrea Director of The Arte Foundation of San Bernardino County,
offered seaiatance to the Foundation in coordinating a seating of regio'ul ar[•
leaders.
Community Foundation Minuta• - "
Sennary 12, 1988
Pnge 4
•,tt•ae+
i. ADJOOYIB6IR
Meeting adjourned to nezt regularly scheduled meeting on Pebruary 16. 1988 et
7:Gu to a Geld at the Lion's Perit Community Center in the Porm, 9161 Bsae
Line Road, Rancho Cucamonga.
IUTION: Moved by Beyeredorf, seconded by Grigsby to adjourn. Motion carried
4-0-2 (ABSENT: Leorie, uutson).
Respectfully submitted,
~~
Hva Merritt
Assistant Secret t`i
Approved: March 15, 1988
February 16, 1488
Rancho Cucamonga Community Foundatt on Minutes
'^-y;'•ar r "tiny' ~ ~".~ .°.an_.":c C_~.:.C•,~. r,..~~.~~,ry F~_„_n n.ft ~n mot ._... r,~e~My.
February 16,1988 in the Lions Park Community Ce Mar Forun, 9161 Base Line
Rea d. Rancho Cucamcny^a. The meeting was called to order at 7:00 p. m, by Jeanne
Barton, Chair.
°r asa nt wore Bxrd .m9!!Mrs: Boh Dutton, Dotty McKay, Guy Beyersdorf. Paul a
Grigsby, and Jeanne Barton, prat r.
Also press r:t rare: Consultant. Jahn Ror ett; Staff repress raativesr Mark
L or lmer, Susan Mickey, and Assl slant Secretary. Eva Merritt.
Absent was Board menber: Ralph Lewis.
a~+:wa*a
B1. approval of Minutes -January 12, 1968.
Board members requested sane of the disassi on on items CZ and C4 that ware not
included 1n the minutes be added. They vere as follows:
Item lA: roUneatlon ia, rc Dui i w - wnaidvi ou un vi a yvl f:~ ~~ „a ,,,,,__ _N
criteria for recety tng contrlbutl ens to the Foundatt on.
Requested that a mpy of the rev iced Resolution No. 88-001 De suhm fitted to
Board members as part of this minute package.
Item C5: A1t~_1{lgh School Auditorf~m -Update of the resla•att on
progress.
The molt on be added whl ch aDpr ov ed 1QR of donatt ons received from Mayors
Charity Ball be donated to fLHS Performing Arts Ce Mer rector atl on.
Item D5: Prase Matl on of a Procl amatl on fa• Mr. d Mrs. Barton as a "thank
You" for the use of their hone for the Foundatt on Gash ertng.
The motion ba added "hi Li, apprwad the prase matt on of tho Pr oc'. amati on.
Also merrtioned were memorandums not consistent w1th AgendaMinutes.
Minutes were deferred to next regularly srh edut ed meeting of March 15. 1988.
Communl ty Foundation Mt notes -
February 16, 1988
Page 2
B2. Treasurers Report - Period ending January 31, 1988.
Bey arsdorf melrtl oned he would also like to look at the Bank balance fran this
poiirt forward.
MJTION; Nc: ad by Bey ersdcrf: mmnded by Grigsby to approve the Tr easureM s
Report for the period endl ng January 31. 1988. Motion carried S-D-i ino SeNT:
Lewis).
w M M w w}
r.. _ FgRDATIfNi BL~SIIFCe
Cl. Havor~s Charity Balt -Progress report of the upcoming Mayors Charity Ba11
scheduled for February 25, 1988. Mr. Lor lmer presented staff report.
To date 138 people have rnnf innedl 40-45 people have mnf lrmed, but have not
pa1d.
ACf ION: Suggested Board members contact persons on 11st of irrv heels that have
not responded.
There was some concern as to the expense of the Mayor's Chartty Ball such as:
Barton had requested a ce111ng or fiord-rate on a per person basis or receive
an estimate far the bar cost. She stated that Board members are het ng
ch ailenged as to the fund-rai st ng aspect of this event.
Mr. Lorimer presented the Red Nitl Country Club 71st of per drink costs.
Board members also felt that if the Foundatl on is to be connected with airy kind
of function 1n arry way, that from this pot:rt forward a represe:ative fran the
Foundatl on should 6e prese,rt in all planning stages of the functl on. As it
ul ttmately reflects on the Foundatl on, th erefar e, it is important to ba a part
of all such events 1n the future.
M)TION: Moved by Dutton. seconded by Beyersdorf to insure that Community
Foundatl on Board members are ilrv of vad in future functions or fund-raising
efforts. Mott on wrrled 5-0-1 (ABSENT: Lewis).
C2. Selection of Boat Member - Reeammendatt on far sal ecti on of Board Member to
the Foundatl on.
Chair Barton requested that Foundation receive a biography on Steve Sense nbach.
P,CFION: Board members to confirm selection of pote:rtlal Board member aL the
next regut arty scheduled Foundett on meetl ng.
C3. ~rdlner C_or]Gp~1:y for the Performing Arts ointment - Consi deratl on
of a Foundatl on representative to serve on the Society Board of 0l rector s.
Community Foundation Minutes
February 16, 1988
Page 3
MOTICN: Moved by Dutton. seconded by Bey ersdorf to nominate McKay as the
Foundation represerttati ve to serve on the Soct ety Board of Director s.
*Y^wwww
Board menber Dutton was pulled Eton meeting 6y Public Safety Commission to
assist in a voting rte.
arwµr{{Y
C4. 1988-89 Foundation Goals - Pr ese motion 6y Foundation staff of goals far
the 1988-89 fiscal year. Mr. Lorimer presented staff report.
The following items were suggested as areas to look at for 1988-89 fiscal year
g;: . _ .
1. Fund Rat si ng - plan specific activ ltles. and campaigns.
2. Development of Facilities - Gardiner Springs Audttori un. Chef fey
College Theatre, and Alta Lana High School Auditorium. May use all
facil tries in rel orlon to function needs.
3. Perf orm ing/Visual Mts Activ ltl es - Rancho Cucamonga Symphony. Music
1n educatl on programs. and an Arts Festival.
4. Information/Network Services - creating and dl strlbuti ng a Rancho
Cucamonga Community Foundation brochure which would outline next years
specif lc plan, Sol tctt for "Friends of the Foundatl on" network
program which would have subscribers. Create a Foundatl on Calendar
for canmunrry wiA t6 .cold be - ___. c° ^f information.
5. Funding/Support Services for 1988-89 fiscal year - the Foundation may
wish to act as a fun ding and support source for other arts related
or ga nlzatl ons in achl ev ing th elr goals.
Mr. Lorimer indl cared that staff would prepare a plan of action for fiscai year
1988 to loci ude the following:
Symphony Dev el opmertt Program - 1988-89 Fund Ratsi ng Plan; Facility
Usage/Dev el opnent Plan; Information/Netw orM ng Campaign as to: haw, when.
who, what, and time lines, Need specific plan for Arts Fs st tv al Plan.
Need options for Foun dart on office and staffing.
Mr. Lorimer irrtrodUCed Dr. Ben Eny, former music dl rector of the Inland Empire
Symphony, offni`ed his fu',l nssi slant? fn or ga nlz ing a Symphony in Rancno
Cucamonga 1f the Foundation were to endorse the Symphony and help esiab}ish the
Symphony Assoc? ation. He felt that a Board of Directors of 40-70 persons could
help 1n rat st ng funds. sell tickets, establ lsh a gu 11d of 200-500 members far
the formation. and dev el opmer:t of a Symphony Assocl ati on.
Or. Eby strongly recommended that all or some of the Board members of this
Foundation attend a meeting in Pa sa de ne held on Saturday. Mereh 26. 1988. which
1s sponsored 6y the Assocla~ton of Caltfornla Symphony Orchestra's for Boerd of
Cammuni ty Foundation Minutes
February 16, 1988
Page 4
Dl rectors for Symphony Assoct atf ones. Ha stated this would be an outstanding
oDportuntty for Community Foundatlon Board mombe rs to get valuable information
on how to farm and organize a successful Symph o:ry.
ar*•~mitir
Board menDer Dutton returned to meeting at 8:42 P. M.
~rwwemw•
ACI ION; Staff was directed to prepare speclf is Fiscal Year 1988 Foundatlon
goals and ob~ed iv es. A workshop was set-up for Monday, March 21, 1988 at 3:00
P, M.. at the L1ons Park Commun tty CerKer, Gal fiery East, 9161 Base Line Road,
Rancho Cucamonga, to discuss, and begin planning for the Fiscal Year 1988-89
Foundation goals,
6 . Di=posit ion of Foundat ton Gontrih ion= - Dlsassion of dlspositi on of
contributions made to the Foundation.
Mr, Lorimer referred to staff reports in agenda package both dated February 9,
1988 regarding eontr ibuteons and methods of caner ibuti ons wM ch were the result
of race r:t mall-out camps tgn s. He suggested that the Foundation do another
matt-out campaign for a grant request which pt npoirrts a spectf is fund-rat st ng
prof act to sane of the orgy niz attons that do donate to the smaller a'ganiza-
ttons such as this one.
C6. Foundatlon Advisory C unc 11 - Dtseussion of Lamm ittees which the Board of
Directors may establ lsh to further Foundation business.
Mr. Row ett suggested that Board members lm tee 15-20 prospective Advisory
Council members to the workshop on Monday. March 21, 1988.
ACf ION: Board members to select flue persons off of 71st of pr ospeetlve
Advisory Council members and contact each prospect, and to pr~serrt ftndl ngs at
next regal arty scheduled meeting.
C7. ~on=.1 an = Report - Report by Bohn Row ett concerning Foundation busl ness.
Mr, Row ett suggested that Board members select prospective members for the
Advisory Council as soon as possl ble 1n order to race the the help the
Foundatlon 1s 1n need of.
C8. Ilonat ton from Kett Nav - de slgnation of funds contributed by Betty
McKay.
McKay 1ndlcated that she wr:tri bated f6,000.00 to the Foundation to order to
pranote and enwurage Sol kl ore of Rancho Cucamonga. She requested that the
foundation esta bl tsh a memory al fund to memory of her husband, deck McKay, for
this purpose.
ACf ION: NcNay to dt scuss specific fol kl are prgl act at r:ext regularly scheduled
meeting. Donation w111 be matirtatned as separate account.
Comunity Foundation Minutes
February 16, 1988
Page 5
H)TION: Moved by Beyeredorf, seconded by Grigsby to accept contribution in the
amount of $6,000,00 from McVey, and eetabl ieh the Jeck McKay Memorial Pund, and
extend thank you for the contribution.
• a ~ • ~
D. IOAFfIlICATIOR 01 IT1R6 FOR Rg1' 1BO17L1~,
1. Update on YMCA master pl en.
2. Disease end eel eni Foundation Hoard member.
3. Rev iev list of pro epective Advisory Council end finLings of Board members
co ntecte of prospective members.
4. Preee nt list of prospective Arts Council members.
5. Rev ier of Mayor's Charity Ball.
6. Set date of Monday, March 21, 1988 ee Foundation rorkahop for goals, general
fund-raising, and possible start-up of Rancho Cucamongm Sympho:ry.
• +~ a w R a
6. COMMORIC-7I01@ FROI1 TB7 POBLIC
There rare none.
• # t A • ~
r. AaloBewsxr
Meeting res adjourned to nezt regularly echedul ed meeting on March 15, 1988, et
7;00 P, M. to beheld et the Lion's Perk Community Center in the Form, 9161
Base Line Road, Rancho Cucamonga.
MJTION: Moved by Barton, seconded by Grigsby to adjourn. Potion carried 5-0-1
(AH SHNT: Leria),
Respectfully submit red,
~r
- $ve llarritt )
Assistant Secretary
Approved: March I5, 1988
RANCHO CUCAMONOA COMMUNITY FOUNDATION
TRHASURBR'5 RBp•ORT
Period Bnding - February 29, 1988
Begimi.ng Cash Balaaca $10,415.50
DHPOSITS
Interest Hemed - Checking $ 109.97
Mayor's Charity Ball Contributions 43,650.00
Gae Garden 100.00
,Tack's Disposal 1,667,00
Total Deposits $45,526.97
REPRISES
PR Seminars $ 500.00
MAYOR'S CHARITY BALL
Red Bill Country CLub $ 8,162.66
John Pranklin Pl Drier iYi.vG
Lou Catalano- Band 475.00
Day id Stenske - String Quartette 350.00
PIP 45.21
Total H>cpeneaa $10,274.87
RIDIIB CASB BALANCE
Respectfully submit tad,
cuY BEYHRSADORF. TRHASURHR-SHCRHTAAY
~- y~
'SVa Merritt, Aa taut Secretary
J
545,667.60
9)10 Me line Patl ~ P. O. Bv, I01 P p~M Cuounay,, Cei(omh 91110 ~ ON) 9R0~1 t! I
C`
TPEABVPER'S REPORT
pEAIOD ENDING -FEBRUARY 29, 1908
Beginning Cash Balance
UEPOSITS ,checking
Irvtetes~t earped{=_
i'J~ }'~
Gas Gazdeni
Jack's-~ilea'~.
x"~
' Total Deposits
EXPENSES
Red Hill CotIIfttY Club
John Franklin Florist
~,,, Lou Catalano
`N~~. / "~ ,David Stenske
~ ~°`'~~~~ ~ ~PR Seminars
j ~, ~• ~ fIP
~"
Total Expenses
Endinq Cash Salance
Respectfully submitted,
BUY HEYERSDORF~ TREABUREA-SECRETARY
tcathY J s~ account Technician
109.97 ,~~~~~`-316_~~~~
loD.Da
:~-.. -~4B0YB0--'
1,667.00
~ _, ~'~R
('' ' ~'
ri
__- ~i9~-
500.00
45.21
10,274.87
$45,667.60
r,Pa! aJ' ~'~
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c Ijp~,'`'fj ~o-hl~~
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Q RANCHO CUCAMONGA COMMUNITY FOUNDATION
RANCHO CUCAMONOA COMMUNITY FOUNOAT ION
Apr11. 1907 - February. 1988 Suaaarv Financial Report
Revenue
Contributions f 21,142.00
Mayor's Charity Ba11 Sponsors 29,000.00
Mayor's Charity Ball Ticket Sales/Contributions 19,300.00
Interest Income 337.00
Total Revenue To Date (4/87 - 2/88) f 6~. b
Expenditures
Contributions S 250.00
t^ser'-..^.c^ 350.75
Meetings d Travel 160,00
Consulting Servfces 4.150.00
Advertising and Promotion (general) 306.24
Mayor's Charity Ball 21,448.30
Foundation Oathering - December 10, 1987 5,427.86
Total Expenditures To Date (4/87 - 2/88) Z fS
Foundation Balance To Date (4/87-2/88) = 37.685.85
9170 arr ]Y, a.r ~ -. Q aw 10'I ~ x..ow de.~aa~~ e.xrm. 91710 ~ I11/) Nf~l~] I
~.` RANCHO CUCAMONGA COMMUNITY FOUNDATION
RANCHO CUCAMON6A COMMUNITY FOUNDATION
Contributions (April 1987 - February 1988)
Date Contributor AnroUnt
May 29, 1987 Kaufman 8 Broad S 5,000.00
May 29, 1987 The Deer Creek Co. 1,000.00
June 8, 1987 Rf1 Distribution Center 500.00
June 8, 1987 Schafer Brothers 500.00
June 24, 1907 Lewis Homes 1,600.00
July 23, 1987 Security Inveshsent/Mgt. 1,000.00
December 3, 1987 Continental Health Mgt. 500.00
December 23, 1901 Jack Lam 100.00
January 6, 1988 Associated Engineers 100.00
Janurary 11, 1988 Betty Mc Nay 8,000.00
January 14, 1988 Reardon-Me Callum ]00.00
January 19, 1988 Freidman Holaes 250.00
January 21, 1988 Socorro's 225.00
January 22, 1988 Stone Mountain Foods 100.00
January 22, 1988 Laband Foundation 2,000.00
January 26, 1988 Richard Mills SAA nn
Fcuruary 5, i~1ia
February 17, 1988 Bas Garden
Vineyard National Bank 100.00
500.00
February 26, 1988 Jatk'S Disposal 1,667.00
Total Contributions f~l .66-
.. 9]10 aw IL, bl ~ t. 0. a. mn ~ a.NO neacy. cwrwm 91110 ~ iiul m-us1
~'.
~.
Rancho Cucamonga Comnun ity Foundation
Ex Denditure Schedule -- March, 1988
Check No. Paid To: Amount Purpose
001 Price-Rowett Seminars E 500.00 Consulting services
002 Gourmet-To-Go 160.00 Board Norkshop
003 City of Rancho Cucamonga 250.00 Bicentennial
004 Price-Rowett Seminars 500.00 Consulting Services
005 Price-Rowett Seminars 650.00 Cosul ti ng Services
006 Clover Insurance Agency 350.00 Insurance
007 Price-Rowett Seminars 500.00 Consulting Services
008 Celebrity Valet 50.00 12/10/87 Gathering
009 Edward Me rrigan 2,156.00 12/10/67 Gathering
010 Chamber of Commerce 25.00 Solicitation Letter
OlI PIP 151.32 12/10/87 Gathering
012 Postmaster 22.00 12/10/87 Gathering
013 Postmaster 13.20 12/10/87 Gathering
014 Clover Insurance Agency .75 Insurance
015 Price-Rowett Seminars 500.00 Consulting Services
016 Edward Merri9an 2,156.00 12/10/87 Gathering
017 Brian Shyer 2X.00 12/10/87 Gathering
018 Void
019 Jeanne Barton 437.34 12/10/87 Gathering
020 ~lnhn fran4lin fln.+s• onn nn 12 no~~+ ~_ ,~y
021 City of Rancho Cucamonga 15.32 12/10/67 Gathering
022 Void
023 Cucamonga Printing 306.24 Advertising
024 Trice-Rowett Seminars 500.00 Consulting Services
025 Celebrity Valet 22.00 12/10/87 Gathering
026 Va id
027 Price-Rowett Seminars 500.00 Consulting Services
028 PIP 45.21 Mayor's Ball
029 David Stenske 60.00 Mayor's Bail
030 Lou Catalano 475.00 Mayor's Ball
031 John Frankiin Florist 742.00 Mayor's Ball
032 Red Hill Country Club 8,162.66 Mayor's Ball
p33 Martin Advertising 3,497.99 Mayor's Ball
034 William Lyon Co. 1,000.00 Mayor's Ball
035 Fred Staffel Assoc. 4;273. a7 Mayor's Ball
036 Price-Rowett Seminars 500.00 Consul tf ng Services
037 David Stenske 60.00 Mayor's Ball
038 City of Rancho Cucamonga 937.50 Mayor's Ball
Unpaid Fred Stoffel Associates 1,728.66 Mayor's Ba11
Unpaid Pro-Tec Etching (engraving) 195.04 Mayor's Ball
Total Expenditures (February, 1988) S 3~L 09~.f~
frvirn~
~... `E:~-~Gi•~r~.
~ ~ ~-
March 3, 1988
Mrs. Jeanne Barton
Chairperson
Rancho Cucamonga Community Fo and ation
P. 0. Box 807
Rancho acamo nga, CA 91730
Dear Jeanne:
At the City's Ten Year Anniversary celebration in November, Mr. Jim
Barton generously donated b10,000 to the Friends of the Library. This
donation was to be disbursed through the Rancho Community Foundation.
The modification and expansion of the children's section of the library
is scheduled to begin construction soon and the Friends are presently
planning the specifics of their participation in this project. We are
committed to purchasing furniture for the room as well as providing
books, equipment and materials.
Picu~~ yivn us ui reci.imi reyard my one pro ce0u re the roundat3on wou 10
wish us to follow in requesting this donation.
Si n/c~e re ly,
Diane Williams
President
cc: Mark Lorimer
9191 Bow Lino Roa4 Rancho Cucamonga Celifomia 91730 pp) 987J 107
:x..
CITY OF RANCHO CUCAMONGA
STAFF REPORT
cuc.^e+o
~'~ v ~'rf
~.
of ~ is
~~~
DAi E: March 15, 1988
T0: Rancho Cucamonga Conmtunity Foundation
FROM: Lauren M. Na sse rman, City Manager
SUBJECT: REQUEST FROH RANCHO CUCAMON611 CITIZENS A611INST SUBSTANCE ABUSE TO NORK
KITH FOUNDATION IN FUND RAISING CTIVITIES
RECOMMENDATION
It is recommended that the Rancho Cucamonga Community Foundation consider
working with RCCASA as custodian of funds raised through various activities and
donations.
Bac karound
The Rancho Cucamonga Citfzens Aqa in st Substance Abuse group was farmed
approxima tely two vea rs ann TFe ~-c;;r c -- ;;,, ui representatives from the
City, Sheriff's Department, and all of the Esc hoot districts which serve the
community. The primary purpose of the organization is to provide education
regarding drug abuse programs for our area.
Occasionally, the organization receives donations. Since the group has not yet
incorporated, a request is being made to have the Rancho Cucamonga Co,mmin ity
Foundation serve as the custodian of donations made to RCCASA. Ne anticipate
no additional staff work load and a mf nfmum of involvement from the Foundation,
This would greatly assist RCCASA by providing a nonprofit source for charitable
donations to assist in drug education and enforcement programs.
if the Foundation members would like additional information regarding the
activities of RCCASA, Mr. Earl Mfiler, who is one of the principal organizers of
RCCASA, will be in attendance at your meetf ng. The Foundation may also wish to
schedule a more fu anal pre se nta t.lon ou L1i.^,f ng tha c, ga„iz ation`s goals and
objectives fora future meeting date.
LMN/dja
~c: Mark Lorimer
D701.01/088
CITY OF RANCHO CUCAMONGA
MEMORANDUM
"u ATE: March 9, 1988
T0: Rancho Cucamonga Community
FROM: Lauren M. Na sserman, City
SUBJ EC7: RC CASA Request
Foundation !/
!. ~-
yG,.~.~-
Manager/ !/~
The Rancho Cucamonga Citizens Against Substance Abuse Organization (RC CASA) has
requested the City Foundation to consider se rvf ng as a "custodian" of funds
which are donated for the organization's activities. RC CASA was created
several years ago as an informal coalition representing various school districts
in the City, as well as, the Sheriff's Department and the City of Rancho
Cucamonga. The primary purpose of the group is to provide education to our
citizens, particularly students, regarding substance abuse.
The orga n~iza tion has received some don~tfo ns, however, at this point, they are
faced with either incorporating as a separate group or perhaps working under the
"umbrella" of the Rancho Cnram"no" Foc^.d~t'.c-,
The purpose of this memo is to seek your opinion regarding the alternatives
outlined in this memo. From staff standpoint we can see no negative impact on
the activities of the Foundation. In fact, we think that by channeling RC CASA
money through the Foundation the credibility of the Foundation will lap rove
since you will he involved in another new activity similar to the auditorium
restoration protect.
I have indicated to the representatives of RC CASA that I would bring this
matter to the attention of the Foundation.
LMN :Ir
88-091/1402-01
'a
CITY OF RANCHO CUCAMONGA ; ; ;~
MEMORANDUM ._.;~
DATE: March 9, 1988
iu"": rau7a Aaehon, Admin lstrative AsslSta~~'~
FROM: Lauren M. Ha see rma n, City Manage _
SUBJECT: (ncerooration of RC CASA
I have reviewed the status of RC CASA with the City Attorney. He has suggested
that the Foundation have general Liability insurence whether it incorporates as
a separate entity or whether it rem ins an informal coalition. Apparently, the
law is fairly clear that CASA members as individuate could be held liable for
certain activities of the organization if no Insurance policies exist. Jim felt
that incorporation as a non-profit group with tax exempt status would probably
be the most desirable way to go, if that were to occur there my be no need to
channel funds through the Foundation. However, if they do not wish to have its
own bookkeeping system and treasury, then you my wish to rem in an informal
arnuo hnt nnP wh irh Ann< have 1AhSiiw inan.a win t ..., _...w ~~ -s awt
avatlab111ty of liability insurance For an informl organization which is not
incorporated. Please contact me 1f you would like additional information. You
may also feel free Lo contact our Cf ty Attorney, Jim Markmn to discuss the
matter in more detail if you wish.
LMW :1r
88-092/1402-01
cc: James Markmn
f,
%~;;
- vu a yr nnavc,nv ,.u~ninvtVtra
MEMORANDUM
DATE: March 11, 1968
rn. - C' ~Qlyi~:;i."~ ~ 'tiGG BO~r'1 u.,m~.o~,
FROM: Susan Mickey, Administrative Intern
SUBJECT: Advisory Council Nomi pees
As directed by the Board, staff is providing you with names of the
nominees for the Advisory Council. Discussion of the Advtsory Council
has been placed on the agenda for March 15, 1988.
Paula Grigsby
Dob Dutton
6uv Beyersdorf
1) Jim Bailey
2) Tiina Ross
3) Ral Overton
4) Catherine Bridge
i) Lm y ~~i~
Jeanne Barton
1) Bill Courtney
2) Ed Gutierrez
3) Ralph Strane
4) Sally Castillo
1) John Mannerino
2} Kathy Wheatley
3) Marge Stamm
4) Addie Juarez
r1 aL`r~uC .~.i :.J.....
., p..
6) Nick Coussoulis
7) Joe Di[orio
8) Jim Bailey
Betty Mc Nay
Names not available
at time of report
1) Larry Llewellen
2} Nancy Caldwell
3) Sal Briguglio
4) Halter Norris
C) GSA M-~4
Ralph Lewis
1) Randall Lewis
2) Alice Oakley
3) Barbara Mercado
4) John Melcher
5) Gerry Bryan
If you have any questions regarding this matter, please contact me or
Mark Lorimer.
s.
y, RANCHO CUCAMONGA COMMUNITY FOUNDATION
FOUNDATION ADVISORY COUNCIL
Rewards of Volunteer Servicer
Tne individuals selected to the Advisory Council will receive tremendous
recognition and a sense of community participation. In addition, council
members will have an opportunity to play a leadership role in a significant
organization. Members will have an opportunity for greater social contact with
other community leaders while serving an organization which provides an
essential service to the community.
Resodnsibilities of Council Members
Serving as an Advisory Countil member will likely demand attention to the
fol loving:
1) Colmlitting an average of 10 hours per month to Foundation business.
Yi Attending committee meetings as necessary.
3) Participating in fundraising activities.
4) Oonatfng at a comfortable level.
5) Facilitating the Board of Directors with regard to the activities of
the members' particular standing committees (ie. programming,
development, fundraising).
6) Taking pride in the organization and promoting its' accomplishments.
7) Providing support for the organization so that it may continue to
achieve its' goals and ob,{ectives.
9770 aM W a,.e ~ 9. 0. a,.101 ~ a..oa, Cu~„9,, taao,W 911J0 • 11 U) 9N~Ip1
CITY OF RANCHO CUCAMONGA
MEMORANDUM ,
DATE; March 11, 1988
T0: Foundation Board of Di rect ore ~I/
FROM: Mark R. Lorimer. Sr. Admini et rative Asei at ant "'^~
SUBJECT: Selection of Board Officers
While the Foundation By-laws call for election of new Board Officers each year
ai the Foundation's January meeting, the election for 1988 officers wee
unintentionally overlooked. Aa a reeulq it ie necessary far the Board of
Directors to el eci its officers ae soon ae possible.
The City Attorney hoe indicated that no hem has come from the wareighi of no
election on January 19, 1488. As long an the Pouadetion continued to operate
with a Board of Directors and officers end no objection wee received since
January, then holding an ¢leciion 3n Narch ie not inappropriate.
The election process ie the same ae it was in April. 1987. The Hy-lawn do not
indicate anp length of time a member may serve in office and there are no
limits on the number of aucceeeive years one may hold en office.
I have attached a copy of the election provision from the By-laws. Bhould you
have any queati one regarding this matter, please feel free to contact me.
/ml
ax techment - RCCP By-laws
HII.ANS OF
THE RANCHO Q1CAlpNOA COMMUNITY FODN3IATION
ARTICLE I
Name
The name of xhis corporation shell be The Rancho Cucemon¢e Cam®•~.^.i ty
Foundation.
ARTIwE iI
Principal Office
The nr+nrl gel ^ff its o .o wcPoracioa ror LCenanCt3nn of business ie located
in the City of Fa¢cho Cucamonga and the County of San Bernardino, Cal ifomie.
et 9320 Haee Line Rued, Aancho Cucamonga, California 91730, The Board of
Directors has full paver end authority to cheage the princi pal office of this
corporation from one location to enather in the Ci [y of Rancho Cucamonga.
CaliFOrnia,
ARTICLE IZS
purpose
The purposes of The Rancho Cucamonga Commmity Foundation ere to lessen the
burdens of goverment and to promote end support the col [oral, recreational,
and human services needs of the City of Rancho Cuauonge.
ARTIQ,E 7V
Nambenhip
^_".:ic -e zpo~:::..., soul save no membara other than the
parsons constituting its
Board of Directors. The Board of Directors shall, order say statute or rule of
lev, be the members of this corporation end shell have all the rights and
pavers members would othetaLe have.
ARTICLE 4
Board of Di rectors
SECTION 1. Number of Directors. The Hoard of M rectors shall consist vP saves
(7 voting msbe n.
SECTION 2. pavers of Diraccorn. Subject to the provision of [hn 411fornia
Nonprofit Corporation Lav and any limiLtions in the Articl as of Incorporation
end these Bylaeb Sha bwiam and afFrln of thin corporation shall ba
menegad, end all corporau pavan shall a nnarci sad by or ~mdar the dicaeeion
nF rbe Hoe!^_ of Di rectors.
The Hoard of Di rnet or^ may dmlagata rhn Mrfonanca of any dutiu or the
e:e reLe of a~• pwnts to aue6 officers or agaata as may from time to tiw bq
rualution be duig¢atad.
Hylaws of Community Fo ands ti or.
Page 2
SECTION 3. Selection and Term of Office. The 8oerd of Directors shall be
comprised of seven (7) members elected by a majority vote of the full City
Council. Ee ch hoard member shall serve for a term of four (4) years; eacept
for xhe first seven (7) members elected io the Board of Directors, of ahich
four (4) mamba re shall serve xerma of four (4) years each and xhree (a) members
shall serve [arms of two (2) years each. Teresa nF nF Fi cc f ~ .,,e fi rar seven
tit members shall be determined by a random drew.
C.: +. pacenciee. A vacancy in airy Director position because of removal,
death, reaignati on, ezpi rata on of term or otherwise, shall be filled by a
three-f iftha (3/5) vote, of the Rancho Cucamonga City Council. Pny perso^.
____- _ ;. ..__ vacancy an the Board of Directors shall hold office Eor the
uneapired`t arm of this or her prede ceseor in office, eubj act to the poser of
removal conxeined herein.
SECTION 5. Votin Each member of the Board of Di rect ore shell have one
voce. There shell be no prozy vmiing pe rmit [ed for the trance ct ion of eery of
the 6uaineae of this corporation.
SECTION 6. Mnuel Meeting. There shall be an annual meeting of Board of
Di rect ore on the third Tuesday in Jan,ury each year.
SECTION 7, Meetings. Meetings of Che Board of Mrect ore for ery purpose or
purposes shall ba called at arty rise bq the Cbsi rpereon. The Chairperson shall
be reo ui red to cell a meeting upon the joint request of airy member of the
Board. All meetings of the Board of Mractora shall be governed by Aobe rt's
Rules of Order, including such revisions thereoF ae maq from time co time be
published, ezcept insofar ns ouch rul •e ,,.• ~'^^^^r?r2 cnt ritb :....., uy 1•w e,
wren the Arti cl ee of Incorporatl on, or with applicable law.
SECTION 8. place of Meetings. Meetings of the Board of Di rest ore shall be
held et soy place within this Stets ahich hea bean designated from time to time
by resolution of the 8oerd or by writtea <onsen[ of ell m®bere of the Board.
In [he absence of such designation, meetings shell be held et the Rancho
Cucamonga City Hell.
SECTION 9. Notice of Maet inns.
(a) Written notice of every regular meeting shall be given Co each Mractor et
least seven (7) days before Nch seating. No[iq may M del ivared panonally
or by mail to cha last known addrasa of the addrassaa and, if mail sd, ie
complete upon mailing. Written notice of any meeting shall also ba given
pursuant [o thin auhsaation to any pmrson ahc raqueats such notice i^. wr_t irg,
(b) M agenda listing iha marten to ba consiMrad at each mntiog shall be
given to each Director, end to arty parson so raques[ing, et Uast seven (7)
days before [he maetiag.
(c) Noew itbst ending anything in the section to the caatrary, the Chairperson
may sail sn amergenry massing of ebe Board without giving iha normal notice it
such a meeting is necessary to discuss airy unfonaeen margameq condition. M
Hy lava of Community Fo urcaci co
Page 3
emergency condi tioa for the purpose of this aubeect ion is a+ry condition that,
if nox addressed by the Benrd promptly, may result in a detriment to ihie
corporation or to the City of Rancho Cucamonga. Notice of airy emergency
meeting may be delivered personally, telephoned or mailed, end shall be
received at leaei twenty-tour (24) hours before the time of such meeting.
SECTION 30. Open Meetiaae. All meetings of the Hoard shall be open and
public, and all pe reone shell be permiteed to attend any meeting of the Boe rd,
provided, however, that the Hoard may bold cl oeed sessions during airy meeting
to consider those matters Chet may lawfully be considered in each sessions
wder Chapter 9 of Part 1 of Division 2 to Tile 5 of the Government Code,
commencing rich Section 54950.
SECTION 11. uorum. A maj oritq of the total nwbe: of voting Directors shall
constitute a quorum for the [ranee ction oP business at every meeting. Every
act or decision done oz made by a majority of the Di tact ore present et a
meeting at which a quorum is presser shall be regarded as the act of the Board
of Directors.
SECTION 12. Removal of Mrectore. Di tact ore of this corporation may be
removed et aaq time without caws by the vote of four (4) Di tact ore, cubj act to
the approval by a three-Fifths (3/5) vote of the City Cowcil. This section ie
not aubj act to mendment, change oz alteration is spry of its clauses or
prw ieioma without the consent of the Rancho Cucamonga City Council.
SECTION 13. Compensation. Thm Di tact ore of the corporation shall be allowed
end paid their actwl and necuury apenses incurred in attending the neetinge
of the Board and auc6 other mounts as may be fixed frm r+m. .,..+,_,._ ,_... .c_
vote of a majority of the Board.
ARTICLE VI
Officers
SECTION 1. Officers. Tha officers of thin corporati oo shall be a Chsirpcreon,
Vice Chai zpareon, sad Secretary-Treuurar.
SECTION 2. Blaction. T6a Board oP Mrectore shall elect all officers of this
corporation for terms of one (1) year, or until their ^uccneors sn elected
and gwlified. Tha aaawl election shall ba held on the third Nondsy in
7anwry. AL1 officer shall be drawn from the Board mmberhip.
SECTION 3. Chairereoa. Subj act to the control of the Board of Mrctors. the
Choi rpa reon .hall preside et ell meetings of thm Hoard, and shall have such
ocher power and duties as may he prasesibad from ties to time by the Board of
Directors. The Chairperson shall have a vote on all mattsrs.
SECTION 4. Vice Chsiraron. In the abwnca of disability of the Chaitparwn,
the Vice Chai rparsoe shall perform all the duties of the fLairparoa. Thm pica
Choi rpa non a6a11 hav such other power sad perfor such other dut lea a mry
ba prescribed from time eo rims by the Board of Mretor.
Bylaws of Community Foundation
Page 4
SECTION 5. Secretary-Treeaurer. The Secretary-Treasurer shall seat et the
Chairperson in the preparation of the agenda's for the meetings. shall keep a
full and complete record of the proceedings of all meetings of the Board of
Di reef ore, shall keep the seal of this carporati on end affix the same to such
papers and inetrudente as may be required in the regular course of business,
shalt provide such notices ae may be necessary end proper, shell sups rv tae the
keeping of the books of Chis corporation and shall di echarge such other duties
ae pertain to the office or se prescribed by the Board of Di tact ore. The
Secretary-Treeaurer shell be the chief fieancial officer of this corporation
end, if so regvi red by the Board of Di teeters, shall give a bond for the
faithful di echarge of hie. or her duties in each sum and with such surety es the
owerd of ui recrov shah ue® app[opria[e. Tux -ocraia[y '"-"- __ .c
submit an annual report to the Boetd on or about the firer Moeday~in October of
each year. In case of the absence or disability of the Secrete zy-Treeaurer, or
his ar her refusal or negl act to act, cuc6 notices may be provided bq the
Chat rpereon, or by the Vice Chei rpe rson or by any person thereinto authorized
by the Chairperson or by the Vice Chairperson, or by [he Board of Di tact ore.
AHTTae vII
Defense and Indmnificati on
This corporation shall defend airy 6i raetor who is a party or ie threatened to
be made a party to any proceeding, other than en action by or in the right of
the corporation, by reason of The Fact that ouch Di tact or is or eta an agent of
this aorparation, end will indemnify alry ouch Di raetor against eapeneee,
judgaent a, fines, eattlement• and any other eaountc sctual ly and reasonably
incurred in connac[ion with ouch proceeding if ouch Di tact or acted in good
faith and in w mannwr avrh M tart nr rawwnnwhly haU a,ud en M :n •h. hoer
interest of this corporation and, in the cane of a criminal proceeding, if such
Director had not reasonable caws to believe the conduct sae unlawful.
AHTIQ,E VTII
Conflict of Interest
No member of the Board of Directors shell be financially interacted 3n sty
contract or other transaction entered into by the Board of Directors, and any
contract or tranucti on sneered into in violation of Chia is void. No Di tact or
may utilize information obtained by reason of Board membership Eor personal
gain, and [he Board of Directors may recover elry each gain reel teed.
ARTICLH IR
Amendment of Byltw•
These Hylawe msy be emended at atry regal ar maating of the Hoard of Di tact ore by
a majority vote of Che total voting membership of the Board of Di rectors,
prw iding that iha amendment has been su6mi[ted in writing at the prav ious
regal er meeting.
Aev isad - Council mating 2/4/87
CITY OF RANCHO CUCAMONGA
MEMORANDUM
I
DATB: Match 11, 1488 I
T0: Founded on Hoard Members
•..~... na to R. Lorimer, Sr. Administrative Assiataat ~~-
SUBJECT: Resolution Adopting Terms of Off' e
In researching the minutes of the Poundaii on fires bperd meetipg in April,
1987, staff hee learned that the selection of Cerme pf office for the board
mamba re was not recorded. Since no official record can be found, it ie
necessary for the board to Formally reaffirm the Seta of office for each
member.
The tern of office for each board m®ber selected by rendopm dram on April 21,
1987 ie ae Follwe:
Jeenne Harton ........................ 2 year term
Pains Grigsby ..................... ... 2 year term
Ralph Lurie .......................... 2 year term
+,aa.y riueny ............... ........ ... 4 year tern
Bob Dutton ........................... 4 year term
Guy Beyeredorf ........ .. .......... ... 4 year term
Vacant ........... .................... 4 year term
1t is recommended that the Board of Directors adopt the attached reaolu[ion
which of firma the terms of office selected according to the Pounded on By-lure
on April 21, 1987.
Should you have airy. queationa regarding this matter, please feel free to
contact me.
/ml
RES0.UTION N0. RCCF 88-002
A RES0.UTION OF THE BOARD OF CIR ECfORS OF THE RIWCHO
Ql CAM1NGA COMMINITY FDUNDAT ION OF THE CITY OF RPNQiO
Ci1CAMJNG A, CALIFORNIA. ADOFi ING THE TERMS OF OFFICE FOR
THE FOUt•~AT ION BOARD MEAEERS APFO INTED BY THE RP.NCHO
CUCAM)NGA AT THE INC£Pf IOW OF THE ~MMJNPY fOIi;SV1T IGN
WHEREAS, the City Co uncTl of the City of Rancho Cucamonga created the
Rancho Cucamonga Canmuniry Foundation Tn February, 1987 and selected a
seven-mem hat Rnard of n1rw+,v.~ rn .v..,a~.... s._ .
-- -- --~~---- -••- -:::;,ass o. C;,e Founaan on; and
WHEREAS, as establ ish ed Tn the Rancho Cucamonga Community Foundation
By-laws, the Board of Dl tact ors selected by random dr mr the terms of office for
each of its seven members; and
WHEREAS, the results of the random draw for terms of office is as
follows:
Jeanne Barton ......................... 2Year term
Paula Grigsby ......................... 2year term
Ralph Lewis ........................... 2year term
Bab Dutton ............................ 4year term
Betty McKay .......... 4 year term
Guy Reyersdorf ........
n.,..,. <_. _.-_ ....••••••.•••.. 4 year term
__., _,.....~. . .......................... 4 year term
NQY, THEREFORE, BE Tf RES0.VED that the Rancho Cucamonga Community
Foundation does affirm the terms of office for each of the seven members
selected by the Rancho Cucamonga City Council to serve as the or tginal Rancho
Cucamonga Community Foundatl on Board of Directors.
DATE: March 11, 1988
T0: Rancho Cucamonga ~omnum ty roundan on Hoard Members
FROM: Susan Mickey, Administrative Intern
SUBJECT: California Athletic Club Casino Night
Enclosed is a copy of the proposal by Davis-Flowtow Promotions regarding
the California Athletic Club's fundraising "Casino Might".
Representatives of Oavis-Flowtow have been asked to submit their proposal
at the regularly scheduled board meeting on March 15, 1988.
This item was not received in time to place on the agenda, however Oavfs-
Flowtow Promotions may wish to address the Board as an item under
"Commnnlf.a ti nnc from thn On hlir•
[f you have any questions or comments please feel free to contact me.
/sm
attachment
DAMS & FLOTOW PROMOTIONS
Davis & Flotow Promotions has been convected by the California Atliledc Club to organize
and promote a fundraising event.
The intended purpose of the event is m create exposure for the California Athletic Club and
a good standing within the community while at the same time raise money. for a charitable cause.
The following pages consist of a detailed outline of the proposal Davis & Flomw Promotions
are subovtring to the California Athletic Club and the Rancho Cucamonga Fouadadon Commity.
The fundraising event will be a Las Vegas Night with asemi-formal dress attire.
The format and procedures of the fundraising event are as follows:
%ace Da ~ Ti
a) The event will take place at the California Athlefic Club located on 9120 Haven Ave.,
Rancho Cucamonea. Catifnmia_
b) The date has been set for Apti130, 1988.
c) Las Vegas Night will begin at 7:30 pm and continue through till 1:00 am. Gaming
however, will take place lxtween the hours of 8:00 pm until 12:00 pm.
TisstSalesfortACVev Nieht
a) Ticket sales for Las Vegas night will be ptesold prior to April 30 for S 10.00 per ticke[ or
S 15.00 at the door the nigh[ of the fundraiser.
b) Tickets will be sold at the California Athleric qub. The staff of Davis and Flotow Pro-
motions will also help in the preselling of rickets. The sponsors as well as the Rancho
Cucamonga Community Foundation will help in the pre-sale of ficktts.
c) Ticket admission will include gaming, 5100 worth of gaming chips, Appetizers, dan-
mnY and a ['FIAA(Y M win rmi~na
d) Sponsors of prius, gaming rabies, the dealers, or food platters will be given two comp-
lementary rickets.
e) Possible tradeouts of rickets for free advertising may occur if a radio station or news-
paper will donate time on the av or an ad space,
f) To insure no thefr is incuted rickets will be numbered and issued to the parries m persons
selling the tickets, A reciept with the number of tickets sold, the issued tcktt
number m numbers, the name, address sari phone number of the ticket buyu wiL appear
on each reciet. A reciept will be kept by the seller d the tickets for the fundraisu's ac-
counting records.
g) A reconciliation will be prepared within seven days afar the fundraiser at which time a
date and time will be decided upon and the reconciliation will be presented to a represent
five from the charity to whom the money will 6e given to, a representative from the Cali
fomia Athletic Club, and a representative from Flotow 8c Davis.
h) An estimated S00 tickets will be sold
Prizes
a) A door priu will be awarded at the end of the evening. This will give nne lucky winner the
chance to win a prize from his or her ticket stub.
b) Sponsors for nc~ prize giveaways will be found by Davis & F1omw promotions. These
sponsors will be recognized for rhea coniribudons on the Oyets and invitations. A special
table will also be set aside for business cants and brochures the night of the event. They
will also have individual cards on the dealers, tables, appetizers, or bars depeading what
they have sponsored.
c) At the end of the evening whtn the gaming is over, evests w+u .¢.;; r;;w,g~ iu their corps
far raffe! ~:~~:; ..;;: ~u toile rackets will then go into a pot to be drawn. When a raffel
ticket is drawn the lucky person will then draw a number out of a hat and win the prize with
the matching number (prizes will be numbered so that every person has the chance to win
the grand prize rather than just the fuse person who gets thew raffel ticket drawn).
DDCIjZtrS
a) Appetizers will be set up for the guest m enjoy at their leisure form 7:30pm until 12:30am.
b) The Appetiurs will consist of various forger foods such as relish dishes, finger san-
whiches, shrimp cocktail, cheese and crackers ,and various other items
c) The cost of the catering of the buffet will be kept to a minimum due to the foilowino r.v~
factors:
r l t rte food i[etns ate relatively inexpensive.
2) Davis & Florow Promotions will have local catereting companies sponsor platters
far the buffet.
Advcrtisin¢
a) A fdteen mile radius form the California Athletic Club will be our target attas for setting
tickets and promoting the event Special emphasis will be placed on the Rancho Cuca-
monga, Alta Loma and Upland areas for promoting the Las Vegas night.
b) Posters & Flyers will be distributed in places of businesses in 4hess target areas which
have high visibIDi[y. (Particularly sponsors)
c) Invitations will be mailed to members of the California Athletic Club and m the Rancho
Cucamonga Chamber of Cotttmerce members.
d) Radio and newspapers will also be used as means of out adveNsing. Radio and
newspapers who help promote the fundraiser with free advertising will be issued a cettain
amount of tickets to be used as giveaways and also compensation for their donation. These
tcket giveaways will promote excitement throughout the community and encourage
participation.
>~
a) For this event the California Athletic Club will get a special fiquor license which will
allow them to sell beer. wino, and mined drinks.
b) Two potable bars will be setup for the sate of rhea cocktails.
c) Price of admission does not include cocktails or sodas otily coffee.
d) Thc Rancho Cucattwnga Chamber of Commerce is supplying six banenders to work two
hour shifts each throughout rho evening.
e) Drink tickets will be sold as follows: 75~ for soft drinks, $1.00 for draft beer and wine,
$2.00 for premium beers and mixed drinks
f) From the information given m us from Fmtasy Caaitm Services the average person who
atends m event of this kinds drinks m avenge 3.6 drinks. This estimation has been based
on over 1000 casino nights being done each year for the past fifteen years.
g) The monry raised from the two portable bets will be used to help cover my exposes in-
curred by the California Athletic Club.
a) Additional gaming chips will be sold for 55.00 for every $100.00 worth of gaming
chips.
b) The money raised by the selling of additional gaming chips will be used by the
California Athletic Club m help cover their expenses.
ss ~.
Revenues gettetated and cost incumd by the Califotn6a Athletic Club N the ptoducdon
of the I.as Vegas fundraiser.
Estimated Revenues Generated
Drink sales ..............................................................................................................$1600.00
Chip Sales ...............................................................................................................$1000.00
A~c.d noon 2IN1 netmle nurchasine additional china ar Qc m
Sponsors ...................................................
Based upon 40 sponsors at $T5.00 each.
l1GKC[ 5a1e5 ................................................
Based on 500 tickets sold at $10.00 each.
...................................................$3000.00
Ssooo.oo
Total Estimated Revenue+ Generated ...............................................................510,600.00
Fctimated Goct inn_+n++t
Casino Services ..................................................................................................... $2270.00
Davis & Flotow Promotions .................................................................................. 51000.00
Based upon minimum payment with fees based anon 3096 of tmnfirc
Food & Baz ..............................................................................................................$300.00
Advetdsing ..............................................................................................................$300.00
Newspaper and printing cost of flyers.
Micellaneous Cost ....................................................................................................$300.00
Discjockey fee, paper products, and any unforseen expenses.
Total Estimated Coat ...........................................................................................541
Tota! estitnated revenues atier cost ...................................................................36430. W
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Davit & Flomw Promotions is art exciting new company dealing with a wide variety of
businesses . We anallyu the platt of business rnnuacting our services and then fortttulate a
marketing snategy or a promotion that best mats their needs. Our promotions ate geared to
generate excisemen[ and crew ctientel which will increase business and exposure for our clients.
Owners Alena Davis and Wendy Flotow Gave both lived in the area of Upland and Rancho
Cucamonga for approximately nine years. Both have attended local jr. colleges and are cunentiy
planning on fur[hering thew education. Both are registered voters and upstanding citiaens.
Plan on seeing tram involvettxnt from them in the cotnmunity non and in months ro follow.
ff you have any further questions about the proposal or ourselves that we might assist you
on please feel fra to contaa either one of us at our home phonenumber.
..°~e :a Da-.-:s ^> :~,-"o24"e 'rJendy rromw Y85-v00d
Should you need any persona! or business refetenas you may contact the following
HQ PRINTERS
1126 W. Foothill Blvd.
Upland, CA 91786
(714)982.2516
Ask for Bipin Patel or Jay Shah
r1C1VTN vuviwu
Accountant
Archibald Ave.
Rancho Cucamonga, CA
(714)944-0413
JOHN P. ANGLES
Attorney At Law
301 W. Mission Blvd
Pomona, CA 91766
(714}865-7711
CALBiORNL4 ATHLETIC CLUB
9120 Haven Ave.
Ranch Cucamonga, CA
(714)987-3991
Ask for Rob VonKaenel
CHAMELEON INTERIORS
1406 Tulane Road
Claremont. CA 91711
(714)626-7378
Ask foz Joe Bojanek
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