HomeMy WebLinkAbout88/06/21AGENDA
y.l RANCHO CUCAMONGA COMMUNFEY FOUNDA710N
Lion's Park Community Center
Forum
9161 Base Line Road
Rancho Cucamonga, California 91730
Regular Meeting - June 21, 1988 - 7:00 p.m.
A. CALL TO ORDER
1. Roll Call: Dutton McNay_, Beye rsdorf_, Grigs by_, Sensenbach
Barton
B. PRESENTATIONS
1. Oath of Office to Board member - Steve Sensenbach.
'•VV,\V n,\V,\ VVJ\I\LJJ
1. Approval of Minutes - May 17, 1988,
2. Treasurer's Report - Period endi rg May 31, 1988.
3. Directors Liabil it Insurance - Update on progress toward obtaining
Director Lia bi ity Insurance.
4. DiIorio Memorial - Update on the progress toward creating a memorial to
Caryn DiIorio.
5. 1988-89 Foundation Mork Plan and Bud et - Presentation of the 1988-89
pun an on Work Plan and Fisca Year Budget.
n advicnnv Fnunrii aeon„• _ nnnntn ns ~,,n nJ..;.„..., r„..„.n 4...; „....
7. ConsultanT Report - Update from John Rowett pertaining to Foundation
business.
9]LI Bre lim Rotl ~ P O. &n NOt ~ Rwclw CwpnArp, Ctlilomn 911b ~ pI V 989~1l11
Comaunity Foundation Agenda
dune 21~, 1988
Page 2
D. BOARD MEMBER ROSINESS
This is the time for Foundation Board members to report on additional business
pertaining to the Foundation. No public testimony and no Board discussion or
~r41nP rqn CfC!!, _„ the<~ .~-~~.
E. IDENTIFICATION OF ITFMS FOR NEXT MEETING
Tnis is the time for the Foundation members to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting,
only identified for the next meeting.
F. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to add.^ess the Rancho
Cucamonga Community Foundation Members. State law prohibits the Foundation
Members from addressing any issue not previously included on the Agenda. The
Foundation may receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual.
r •n mnnrur,n•
I, Eva Merritt, Assistant Secretary of the Rancho Cucamonga Community
Foundation, hereby certify that a true, accurate copy of the foregoing agenda
was posted on June 16, 1988, seventy-two (72) hours prior to the meeting per
A.B. 2674 at 9320-C Base Line Road, Rancho Cucamonga, California.
Nay 17, 1988
Rancho Cucamonga Co®unity Foundation
A. GLL SO 04064
A regular meeting of the Honcho Cucamonga Community Foundation met on Tuesday,
May 17, 1988 in [he Lion's Park Co®unity Center, Forum, 9181 Base Line Hoad,
Rancho Cucamonga, California. The meeting was celled to order at 7:10 p. m. by
Jeanne Bar [on, Chair.
P:eeeat were Board members: Bob Duttcn, Betty NcNay, Guy Heyeredorf, Paula
.. iaaLr, auu Beaune oarrwa, "aair.
Also present were: City Manager, Lauren H. Wasserman{ Foundation Consul tanx,
John Rowe[t; Staff representatives, Nark H. Lorimer, Susan Mickey and Aea is Cant
Secretary, Eva Merrier.
# # ~ + * !
B. PO6110ATION BOSINeSS
B1. ADDCOVel of Ninu tee - Nay 3, 1988.
MOTION: Roved by Dutton, seconded by NcNay [o approve the minutes. Notion
carr ia3 unanimously 5-0.
M 4 ~ #
B2. Treasurer's Report - Period ending April 30, 1988.
B eyeradorf presented Resolution No. RCCP 88-004 authorizing investment of
Rancho Cucamonga Co®un ity Foundatron monies in the local agency invee tment fund
msinCai¢ed by [he Slate of California.
MOTION: Moved by Gr igeby, seconded by Dutton [o approve Re eo lotion No. RCCP 88-
004. Notion carried unanimeue ly 5-0.
MOTION: Moved oy Dutton, seconded by Gr rgsby [o approve the Treasurer's kepor t.
Motion carried unanimously 5-0.
* * * +
B3: D~rec {nr9 Liabil itv Insurance - Dpdate on prcgreaa toward obtaining
D xrer, for Lrability Insurance. SCeff report presented by Mark Lor tmer, S[eff
Aae ieten[.
ACTION: Dutton to work with Nr. Loriwr in obtaining an audtt after this fie cal
year and investigate other insurance premium costa. To be brought beak at neat
meeting with ftOdiaga.
x,r*•
Co®u¢ity Foundation Minutes
May 17, 1988
Page 2
84. 1988-89 Founda[io¢ Goals and Priorities - Discussion of ¢pCiona for
programs, fac ilitiea, and operatio¢e [o be considered by the Foundation for
fiscal yeas 1988-89. Staff report pre vented by Mark Lorimer, S[sEf Assistant.
Mr. Lorimer presented an updated liar of programs and ac tivitiee far 1988-89.
8e also ezpiained that the Airec tote would consider a budget for the fiscal year
1488-eY n. 7..c .°~t meeting.
Mr. Lorimer suggea [ad the Fnundation act ae a sponsor cu ~.: 'T_a1°^d Empire
Sympho¢y, and that the Foundation work with school dirt: icts 'to help get the
Inland empire Symphony's Music b Education programs in the elementary echoo le.
Mr. Los imc: eugges red [he Founde[io¢ recommend to [he City C¢uac it a¢ Ai[ in
Pub Lic Places policy for the city, Me suggested that it be given to the
Pound ation'e Adv ivory Council research into a¢d make recoamendatione.
Mr. Lorimer al ao pointed out that the City's Grapevine newspaper ie available to
the Foundation for advez tieing activities planned. ge also suggea sad Chet the
board members Look at updating the current Foundatio¢ brochure. Dutton stated
that [he Nancho Cucamonga Chamber if Coaaerce'e geeource newspaper is also
available ae as information source for Che Foundation.
Mr• Lorimer stated that the YMG is still iateree [ed in the Foundation acting ae
a receiver fox YMCA funds.
Mz. Lot iIDer met with Dennis L. Stout, Mayor, regarding [he Foundation sponaozi¢g
the Nayar'e Charity Ball, Me zepor red th s[ the Mayor approved of such
-~-•; nn. Beyeredorf suggested the Foundation eetab lieh a fund for the Charity
Ball, and to also have nav ie~.~ ^-~~^~'t^^ involved.
Mr. Lorimer euggea red Chet 1988-89 fiscal year be a teat year for the Foundation
to gauge community reeponee, and euggee red that the Foundation co¢tinue uai¢g
City etaf f'a seals [race for this next Eiecal year. 8e al eo suggested [hat
office apace be kept as is also for th ie time.
MDT ION: M¢ved by Beyeredorf, seconded by Gr igeby to defer eeeki¢g oFFice apace,
(Led ig Nouee) and staffing that would etc lus lusty be fox Foundation, for the
1988-89 Eiecel yeas in order to concentrate and accomplish gods set for
programs end activities ee tatted £or upcoming fiscal year. Notion carried
unanimously S-0.
AGT ION: Mx. Locimer stated that a budget, re Electing [he work program, would be
ocesarted at the next regales ly scheduled meeting.
^ x ~ * ,t ~ x
C, BWYD IBIBg1 61BI~g8
i
1. McKay stated she hoe talked with BCeve Senee¢bach (elecCed replacement for
the previous Foundation Board member Gaty Schafer) end Mr. Senaenbach etaCed
that be did have time for Foundation •s a Boazd membez,
Community Foundation Minutes
Maq 17, 1988
1 Page 3
Mr. Lorimar suggested that Chair Harlon ee¢d letter of recommendation,
regarding appointment of nev Board memb es Mr. 8eneenbach, to Che Rancho
Cucamonga City Council, and that it will be on City Couac il's aezt aga¢da.
2. Let lei to 6e sent to Ralph Lavin signed bq Dennis L. Stout, Mayor, asking
Mr. Levis to reconsider retaining hie position ae a Board member of the
Foundation. Suggea led also that Board neabera may individually want to contact
Mr. Lewis.
3. John Bovett, Consul Gant, stated he had an appointment oa Nay 26, 1988 with
Mr. Paul Ward, the Princ ipel a[ the Alta ioma Migh School to diecusa the
restoration of the auditorium.
4. Mr. Lorimer presented a letter that Mr. Joe D1IOr io seat to ahe C[ty,
Chaffey College and Community Foundation, stating [hat Mr. DEIor io is donating
$2>C,000 [ovards a memorial to hie daughter, Carya. Mr. Lorimer stated he would
be working with Mr. Dilorio in setting up th ie committee.
Che it Barton appointed 6erae if to the coanit tee. Cr igeby indicated ahe would 6e
on the committee representing the College Foundation.
• * ~ + ,r x ^
D_ IDBNTIFICJTI011 OF ITBN6 FO8 I16IT 1R8TIMG
1. Mr. Loumer to givn update on Dirac tore Lability Iaaurance.
'!. w• :..+*imer to aive update on Dilor io'e memorial cootr ibution.
1988-89 Foundation Work Plan end Budget presentation.
4. Advisory council report.
). Mr. flOVetC Co give Consultant's report.
~ * • * ~ x
8. CONMONIGTIONS F80N TNB PDBLIC
None submitted.
* ~ 1r e • +
•. ADJGiigNi~wT
Me sling aas adjourned to the nest raga lar ly echedu led meeting of June 21, 1988
at 7:00 p. m., to 6e held et the Lion's Park Community Center is the Forum,
9161, Haae 4ine flood, eancho Cucamonga.
Gosouni[y Poundatioa Hinu tae
Mey 17, 1988
Page 4
MGTIUN: Moved by DuCton~ seconded by Grigsby to adjourn at 8:50 p. m. Motion
carried unenimouely 5-G.
&e spec tfu lly submitted.
~~/~j V
Eva Marti[C
Aasis tent 9e<retery
Approved: June 21, .~~~
y~ RANCHO CUCAMONGA COMMUNITY FOUNDATION
TREASURER'S REPORT
Period Ending - May 31, 1988
Beginning Cash Balance $35,471.13
DEPOSITS
Rancho Cucamonga 10 Year Committee $ 754.23
Interest Earned - Checking 118.64
Total Deposits $ 872.87
EXPENSES
Price-ROwett - Consulting Services 500.00
Total Expenses $ 500.00
runrwc recu RRI RY/'C
yJJ,VYY.VV
9]10 aw i+ne PmE R P. 0. Bo. bi ~ R,n<lu CucenWV, Ctlibmi, 91010 ~ pH19B9~1831
RANCHO CL'CAMONGA COMMUNITY FOUNDATION
TRGASURER'B REPORT
Period End ang !lay 31, 1988
Beginning Cash Balance $35,471.13
DEPOSITS
Rancho Cucasonga 10 Yeat Comml[tee 754.23
Interest earned - checking 118.64
Total Deposits 872.87
EXPENSES
PR Bernina rs 500.00
Total Expenses 500.00
Ending Cash Balance $35,844.00
Reen er[fully mihmirr ad
GLY BEYERSDORF, TREASL'AER-SECRCTARY
~.> ; ~i~,.~+Ka ~~, ~ -
Kathy Jar„es, AcCCUnC Technician
CITY OF RANCHO CL'CAMONGA
STAFF REPORT
DATE: June 16, 1988
T0: foundation Board of Direc tars
FROM: Mark R. Lorimer, Sr. Administrative Rssistant
SUBJECT: Foundation Year End Audit
At the direction of the Board of Oirec tors, staff has contacted two certified
public accounting firms and indicated the Foundation's interest in having a
fourteen month audit completed by the end of July, 1988. The firm of Lance,
Soll and Lunghard and the firm of Mitchell, Bennett and Quinto have submitted
general proposals to conduct the Foundation audit. Staff has reviewed the two
attached proposals and recommends to the Board of Directors entering into an
engagement agreement with Lance, Soll and Lunghard.
As Dart of the agreement, Lance, Soll and Lunghard would begin the audit on July
5, 1988 and deliver a completed audit Dy July 26, 19tlB. it is esci maces coat
the total audit would cost the Foundation between X500.00 and X150.00, based on
that firm's hourly fee structure. Although very similar in rates, the proposal
from Mitchell, Bennett and Quinto estimated a cost for the audit of 5850.00.
The firm of Lance, Soll and Lunghard have provided services to the Community
Foundation for over a year and to the City of Rancho Cucamonga for many years.
This accounting firm handles both the mid-year and year end City audits.
Assuming the final Foundation audit is delivered by July 25, staff expects to
complete applications for Director liability insurance and send to the various
brokers by August 1, 1988. As has been considered by the Board of Directors,
having the audit done immediately will allow us to apply for Director liability
insurance three months earlier than previously expected.
Should you have any ouestions or comments regarding this matter, please feel
free to contact me.
MRL:jIs
attachments
88-362
Lance \00 S. Greenieal Ave.
S"a~ ~' Suite 280
LWlghard wn~tuer. cA sosOz
\ (213) 6986727
CERTIFIED PUBLIC ACCOUNTANTS
June 15, 1988
Yr VvrY T.nriT1AT
Rancho Cucamonga Community Foundation
9320 Baseline Road
Rancho Cucamonga, California 91730
Dear Mr. Lorimar:
Nlcnam c. sDn
Fretl J. Lunpnertl, JI.
a,BryJM ~ aYI1bM9
OonalA L. PErker
COn6DheM
POBM C. Lerlce
As per our telephone discussion regarding an audit of the Rancho
Cucamonga Community Foundation, we could commence such an engagement on
or about July 5, 1988 with the report to be delivered by July 25, 1988.
Our fees for such an engagement would be hourly rates as follows:
Partner
Supervisor
Staff
$ 100.00
60.00
45.00
Charees for tvoino and reoroduction of uo to 10 conies of tha report
are included in the hourly rates above.
Should you have any questions concerning *_he above, please do not
hesitate to contact us.
V/err/y~ tr~u~l~y7~yoyur~~sJ,
f1~~i~X~~dC~J '~.~~
DONALD L. PARKER, C.P.A.
PARTNER
MEMBER
GLIFPbIM LQ:RIT OF fZ1111EIED N&IC /CCDII!1tAN1$
NAEPI4H IN9LINIE DF CFMIEIED RIBLW' ACttYJNiNRB
MITCIiELL, BENNETT & QUINTO
Certified Public Accountants
(~ 1 a1 9R7- n nn
MICHAEL 5 MITCHF.U. CPA
M H'F1ELF. L. BED\\rn (~pA
dES.V;P-EH QUINT(1 CpA
DIAti SA I. LFf. n11TC111f L.. P.~,-,npa;
June 13, 1988
Jeanne Barton, Chairperson
Hancno utcalmnya usunw,i i,y ...,.,,..._tion
., one
Rancho^Cucamonga, California 91730
Char ;1rs. Barton and Board of Directors:
Members n
Pmenean insnw,e of CemLed PubLc Accounianu
CaLlorna Sonety o: CeniLed PuFiic A<coumams
Inland Tax GrouO, lnc
•i•nis letter rs to confirm our understanding of the terms and objectives of our
=ngagernent and the nature and limitations of the services we will prmiide.
!Ve will examine the balance sheet of the Rancho Ncmtonga Camtunity Foundation
as of June 30, 1988, and the related statement of revenues, expenditures and changes
in fund G3lance for the fourteen months then ended. Our report on the financial
statements is presently expected to read as folla~s:
t>e have examined the balance sheet of the Pancho Cucamatga Crnnunity
Foundation as of June 30, 1988 and the related statement of revenues,
expenditures and changes in fund balance for the fourteen months then ended.
Our examination was made in accordance with generally accepked audititxl
standards and, accordingly, included such tests of the accounting records
and such other auditing procedures as we considered necessary Sn the
circumstances.
In our opinion, the financial statements refasred to above present fairly
the financial position of the Pancho LltcamDnga Conmunity Foundation as of
June 30, 1988, and the results of its operations for the. fourtcen months
ther, ervled, in conformity with generally accepted accounting principles.
our engagemenC c<wtot be relied upon to disclose errors, irregularities, or illegal
acts, including fraud or defalcations, that uay Geist. Haoever, ae will Snform
you of any such matters that cane to our attuttion.
A:; part of our engagement, a letter of representation will be requested fran
management mnfirnnng (a) certain representations made orally during our engagement
that are not reflected in the Foundation's books of account or other records and
(by certain other represents*_ions implicit in the books and records maintained
by employees of the City. This letter covers mattess such as the Foundation's
-... rg pr ciples, practices _ _ _s __ yyirri, _ _ __ _ ___ . _ _
of~assets and liabilities, possibleumaterial losses, theaexistencefof~pledged~
assets, litigation or contingencies, transactions with affiliates and related
;tarties, and similar items.
9333 Baseline, Suits 120 • P.O. Box 1583 • Rancho Cucamonga, CA 91730.8583
.June 13, 1988
Rancho Qicangnga Ccrrmvtity Foundation
Page 2
Our charges for these services will be described on monthly billings as the wort.
progresse<,. Our invoices are due and payable upon presentation. our fees for
this engagement will be based on our hourly rates plus out-of-pocket e:mrses.
we estinxte our fee for this engagement to be 5850.. our rates presently range
frm 590. C0 per hour' for general accounting services to $110.00 per hour for
comprehensive tax and finvlcial planning, consulti[xr, and review. {•7e u/elcome any
inquiries you might have into the nature of our charges, if the invoice explanation
.^ tq=~Jffi ni~nt,
c1e will ba pleased to discuss this letter with you at any tune.
If the foregoing is itt accozdance l~lith your utuierstandinn„ please sign tlxe copy
of this letter in the space prcvided and retu.-r: it to us.
Yours very telly,
4'. ~ ~
[~RYfIFID iUBLZC ACNIINTANTS
ackna/ledge:
Rancho GUCamonga Wrminity Foundation
Cnaix;~crson
CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE: June 16, 1988
T0: Foundation Board of Directors
FROM: Mark R. Lorimer, Sr, Administrative Assistant V~">/
SUBJECT: 1988-89 Work Program and Budget
~~~' GU~MONCv
s
~I' ~\ 1i
r'-' ~ Ilz
_` ">
At tarhed for your consideration is the 1988-89 Foundation Work Program and
Fiscal Year Budget. The Work Program has been considered by the Board of
Directors for many months and has been refined many times to address the
concerns and desires of the board members.
The Work Program includes the following community grog rays and projects:
* Support the Inland Empire Symphony, West End Series
y Supoort the Inland Empire Symphony, Music and Education Series
~~ «ucnu an MI'L i11 YpeI1C YldceS YOIrGy
* Support the Alta Loma High School Auditorium Restoration
* Participate in the YMCA Major Capital Orive
* Sponsor the Founder's Day Festival
* Sponsor the Mayor's Charity Ball
* Sponsor a Rancho Cucamonga Oral History Program
* Sponsor the Rancho Cuea monga Community Foundation Arts Festival
* Support the Performing Artists of Rancho Cucamonga (PARC)
The Work Program also includes the following opera**-ional type projects:
* Provide fora Foundation News and Information
* Create a Foundation Annual Brochure
The attached 1988-89 Fiscal Year budget reflects tha anticipated cnues ar~d
r pr n_mmnnA on ..d: ~..,.....
and programs-identified~i~n theC1988-89nWorkuProgram.toAsaisyindicated byethe
budget, the 1988-69 Fiscal Year calls for a far more ambitious program of fund-
raising and cultural activities. Obviously the $111,200.OD expenditure budget
is not possible without the realization of an equally ambitious revenue budget.
The Work Program and Budget should be considered as a general guideline for this
next fiscal year and should not be viewed as all inclusive of the revenue
generated and programs sponsored by the Foundation, q projected $58,800.00 in
1388-89 Work Program and Budget
,lone 16, 1988
Page Two
reserves should be available to cover any can tinge ncy programs or projects the
Board of Directors may wish to undertake.
The Board of Directors will consider both the Wnr4 plan aqd p;pc,l yg,r pe da^ct
ab i b dune ti regular meeLin Pfter CenS `. deration Ind di`aCu- '
~ aiivli of these two
items, staff will recommend adopticn of the Work Program and Budget. Should you
have any questions or comments regarding these items, please feel free to
contact me.
1'IttI:J IS
attachments
88-363
RANCHO CUCAMONGA COMMUNITY FOUNDATION
1988-89 York Program
During the 1988-84 fiscal Year, the Rancho Cucamonga Community foundation will
par ticpa to in and support the following programs and activities. This work elan
is not all inclusive of the F~nnaet?c-'- --,, ;.;r; lies ror cne fiscal year, as
ad~;Uunal programs may 6e sponsored as wel l~.
Support the Inland Empire Symphony 1988-89 Yest End Series
the Foundation will provide financial support to the Inland Empire Symphony
(IES) and assist in the development of the symphony association and guild. The
Symphony will provide five concert series performances at the Chaffey High
School Gardiner Spring Auditorium during the 1908-89 season.
Budget Impact: Expenditure - S 30,000/Revenue - None
Support the IES Music-in Education Series
The Inland Empire Symphony will present their Mu sic-in-Education Program in the
elementary schools of Rancho Cucamonga. This program is geared to students in
the fourth grade and encompasses visual and audio learning experiences. The IES
presents Various Derformances throughout the year and introduces the students td
a wide-range of music. this program is contingent on participation by the school
districts and schools and their ability to match funds with the Foundation and
the Symphony.
Budget Impact: Expenditure - = 7,000/Revenue - None
Recoaaw:nd an Art in Puhlic Places Policy
The Board of Directors might direct the Advisory Council to examine an Art in
Public Places Polity for Rancho Cucamonga.
Budget Impact; None
Provide for Foundation news in the City's Grapevine/Resource
Beginning in September, 1908, the foundation will begin to promote itself
through the quarterly publication of the Grapevine and the monthly edition of
the Chamber of Commerce Resdurce. The Grapevine is distr;fivted a all ^^sidents
r. Ra roc ho Cucamonga and would be an outstanding information tool for the
foundation,
Budget Impact: None
Rancho Cucamonga Community Foundation
198P-89 Work Program
Page ?
Create a Foundation Annual Brochure
An annual brochure describing the Foundation's goals and accomplishments will
serve not only as an informational tool, but also as a method of raising funds
for the Foundation. This type of brochure will help to inform residents and the
hus tnn« .~••..••..+.,. ~~...__ _ .. :• ~~ i; •imt ,i iws done and wool it hopes
to accomplish. Approximately 25,000copies of the brochure will be distributed
throeghcut the year.
Budget Impact: Expenditure - f 5,000/Revenue - Unknown
Support the Alta Loma Hiah School Restoration
It is estimated that approximately =100,000 must be raised in order to properly
restore the auditorium. The restoration committee has requested the
Foundation's assistance with fund-raising, since the Board of Directors has
experience with such programs, The Foundation may wish to underwrite the Lost
of providing consultant services (John Rowett) to the restoration committee in
order to assist in fundraising activities. These services will be provided for
six months at a cost of E500 per month.
Budget Impact: Expenditure - S 3,000/Revenue - None
Participate in YNCA Ma for Capital Drive
The Foundation will act as a receiver for donations designated for the YMCA and
will then disperse the funds to the YMCA noon request. thernh_v att„Wt~,, rtio_
~uurida crop co playa role in a major community-wide project. -
Budget Impact: None
Sponsor an afternoon Founder's Dav Festival
As a highlight to the annual Founder's Day Parade (November 5, 1988), the
Foundation will sponsor a festival at Red Hill Community Park featuring concerts
by the High School Bands, an art exhibition and performances by local groups.
This type of program promotes high visibility for the Foundation.
Budget Impact: Expenditure - S 3,000/Revenue -None
Sponsor the Navor's Charity Ball
'he ~,ayor lids requested Choi the toundation sponsor the annual Mayor's Charity
Bail. The Ball will be held on February 4, 1989 at the Red Hill Country Ctub.
Ali proceeds will benefit the Foundation.
Budget Impact: Expenditure - E 25,000/Revenue - = 50,000
Rancho Cucamonga Community Foundation
1988-89 Work Program
Page 3
Soonsor Rancho Cucamonga's Oral History Program
Through the Jack McKay Memorial Fund, the Foundation will sponsor the oral
history pro pram initiated by Betty McKay. This program might evolve into a
videotape or book of the folklore of Rancho Cucamonga.
Budget Impact: Expenditure - S 6,000/Revemre - None
Rancho Cucamonga Coounity Foundation Arts Festival
The Foundation will sponsor a co,:„;:city-Widn Arts Festival in the Spring of 1989
featuring hands from the local high schools, performances ono exhibitions by
local art groups (PARC, Associated Artists) and possibly a performance by the
Inland Empire Symphony.
Budget Impact: Expenditure - f 9,000/Revenue - None
Suooort Performing Artists of Rancho Cucamonga
Performing Artists of Rancho Cucamonga (PARC) and an additional group of
performing arts players (R.C. Players) have requested financtal assistance from
the Foundation to suDDOrt a portion of three theater productions throughout the
year. The Foundation may wish to encourage cooperation among the two
organizations and provide to the participants a minimal grant to offset a
portion of the Droduction operating costs, The proposal submitted by the RC
Players indicates that the Lost of the theater performances could conceivably be
self supporting (ticket sales versus operating costs) since the organization is
nun-yi~~~t. "" `•' •'. `-^ r°""estnd funds to help enhance its summer Concerts
in the Park series (Thursday evenings at Red H111 Community Yarzj. dy nKry~~~y
these two groups and providing a minimal grant for the park concerts series and
three theater performances, the Foundation would greatly encourage theater arts
in the eonmunity.
Budget Impact: Expenditure - S 4,000/Revenue - None
Contingency Prograas/Activities
The Foundation may wish to participate in and/or sDonsgr additional programs and
activities during the 1988-89 fiscal year. These programs would 6e contingent
on budget limitations and Board approval. Consideration could be given to
Friends of the Library, Associated Artists, or any other or ganiza tf ons which
encourage those activities of interest to the Foundation and/or the community.
Budget Impact: Contingent on Resources
Rancho Cucamonga Community Foundation
1988-89 FISCAL YEAR BUDGET
(Recommended Budget 6/13/88)
REVENUES 1987-88 1988-69
Actual to date Recoseended
Friends of the Foundation Solicitation
Business/Corporate Solicitation Campai cam.,;,.,,
gn ~ r ~_•_ ~LOC
~ '~ $ 2s ~.~
Resident Solicitation Campaign p_
0 30,000.00
Mayor'; Charity Baii
Deferred Gifts Program -
-
48,275.00 15,000.00
50,000.00
Grants -0- 10,000.00
-0- 6.OOfl nn
TOTAL REVENUES $ 10,196.00 135 000.00
EXPENDITURES
Salary and Benefits -0- -0
Operations
Insurance
($ 2,000) $ 906.78 $ 11,200.00
Office Supplies ($ 100)
Publications ($ 100)
Printing - Annual Brochure/Misc. ($ 6,000)
Postage ($ 2,500)
Meetings ($ 500)
Contract Services
Miscellaneous fundra is ina and ora n
t wri rinn $ 5,150.00 $ 6,000.00
services approved by Board of Directors -
Fundraising
Mayor's Charity Ball
($25,000] $ 27,198.69 $ 35,000.00
Other ($10,000)
Programs
Inland Empire Symphony (IES)
($30,000) $ 2,850.00 f 59,Ou0.00
Concert Series
IES Education Series ($ 7000)
Founders' Day Arts Festival (s 3,000)
Foundation Spring Arts Festival (f 9,000)
Oral History Program ($ 6,000)
Performing Arts of Rancho Cuca mon ga ($ 4
000)
(PARCI ,
TOTAL EXPENDITURES 36 105.47 111 200.00
RESERVES
Carryover fray previous year
Reserve fra 1988-89 Budget = 35,000.00
23.800.00
TOTAL RESERVES
58 800.00
SEMINARS
5241 S. Onio Street • Yorba Linda, CA 92686 (714j 6692965 (714) 7772035
Report to tho Board cf the Rancho
Cucamonga Community Foundation
John C. Rowett, Consultant
r, lnoo_n~ Wuck plan znd c'o-la• i believe that the plan we
developed during our workshop, and subsequently adopted at
the May Board meeting, is both achievable and significant.
The plan is nicely balanced between program outreach and
funding organization. Z believe the coming year will be the
most important in the Foundation's development thus far.
It is important that the Advisory Committee be activated and
expanded as rapidly as possible if we are to have the
manpower to carry ou[ all the elements of programming and
fundraising.
i believe it is also important that each Board and Committee
member thoroughly familiarize themself with the details and
time-line of the work program in order to play an effective
role in achieving our objectives. It might be helpful if
staff prepared a couple of wallet-sized cards for each
member which summacize oroeram. anals. an,1 f+nanr+al .,veae
II. Advisory ommi The Advisory Committee is acheduJ.ed to
meet on June 9 at Jeanne Barton's home. At that time we
hope to outline the program for the year ahead, set a time
for a fall development workshop, assign sub-committees, and
make initial task assignments. we will also want to
consider the names of individuals who might be added to the
Committee, as well as establish a schedule of regular
meetings.
III. Alta r.oma High school Audi eri m R nor- ion: I met with
members of the auditorium restoration committee, and we
discussed their past, present and future activities in
behalf of that project. I made several suggest lone which 2
felt would lead ko a successful cutcome, incladinc the
preparation of a comprehensive fundraising plan, a
sight-raising restructuring of the neat-sale program, a
business patron's program, an in-kind gifts program, and
plena for sustaining fundraising programs to provide future
program and maintenance funds.
The group seemed enthusiastic and desirous of additional
help. I.told them they should contact the Foundation Board
and state their request, and that it would be up to the
66brd to decide the level of assistance they wish to
provide.'
IV. Cnitural Arta n r/ ay ital Fends Gamnalan; I would like
to bring to the Board's attention a matter that has received
some attention in the past, and that probably needs to
receive mole attention now. There has Deen, end cunt lnuee
to be, many discussions about the creation of a Cultural
Arts Center for Rancho Cucamonga that would accommodate the
communities needs in both the performing arts and fine arts,
as well as providing facilities for youth groups and
community cultural oxganizat ions to meet, rehearse and
perform.
Bringing such a project to fruition takes a great deal of
planning and organization, and will probably involve several
years of development work. It is imperative that careful
fundraising planning proceed concurrently with facility
planning !f the project is to achieve success.
I could suggest to the Board that they authorize me to
prepare an initial fundraising plan an8 timeline, a plan for
a fundraising feasibility survev, and a camoaian coat and
income projection. These plans could be completed by
calendar year-end and would provide the necessary
information the Board needs in order to proceed on a major
capital program.
V. I am still pursuing informntior. on Director's Liability
Insurance through my contacts at anothez Community
Foundation. I hope to have some definite answers within the
next few weeks.
INLAND EMIRS SYMPHONY ASSOCIATION
WESTERN REGIONALIZATION PROPOSAL
I. Prooram Summary
~r prrmary importance to the development of a strong per-
forming arts program ;.s a ph ~~y ., ,.hoc«..~ _
CJ"~ ~ .. • • r., Jaia BCr nCldjflU,
the Inland Empire symphony provides the «foundation for opera,
ballet, and educational programs in addition ro ne tformjnn ? s;w-
concert subscription series, a three-day music festival, and a
recital series at California state University, san Bernardino.
With the successful establishment of these progzams in San
Bernardino, The Inland Empire Symphony Association now intends to
expand its programs into areas of san Bernardino county not cur-
rently served by an orchestra. Community and political leaders
have enthusiastically endorsed this collaboration and have
pledged assistance in obtaining new sources of funding.
In consultation with representatives from various west-end
communities, the Inland Empize Symphony Association recommends
that consideration be given to repeatira the classical a~a ..
series at Gardiner spring Auditorium in Ontario. other perforc
mances could include chamber music and recital presentations at
Chaff.ev College Auditorium and Alta Loma Auditoriwm.
In addition to public nerfermances, the IESO's Musi^_ in the
Schools program can be expanded to serve west-end elementary
schools. This program has been successfully es r_ablished in the
Rancho Cucamonga School District. The program consists of visits
to elementary school classrooms by trained volunteer docents, and
..hamber music presentations performed by cnsembles
.cpr.. ~,. ~._.
tea,^h ..t
. ___.. _.... ,.. ~~~~ CC.ucscra. Tearnrr
II. ODiectives
According" to the Inland Empire symphony Association's
Strategic Management Plan, regionalizing operations will have the
f oilowi ng benefits for the symphony anu rycy~ ~:- ____ ,_ _ m=
1. Provide west-Erd C~..~s e:ith wsll-established
arts programs that are well-managed.
~. continue progress towards developing a regional
orchestra which will serve all of san Bernararno
County.
3. Provide the foundation for the support of
other cultural activities for the West End, such
as opera, theatrical music, ballet, choral music,
and music education at all levels.
4. Assvre quality performances in the West End by
providing nationally known music director, professional
musicians, ar~d guest artists of t_he highest caliber.
5. Attract and keep the highest caliber musicians due to
~..o_~c-cd .,_mtio* ~f services.
6. Increase efficiency of operations and decrease
production costs by sharing expenses such as promotion,
r.chearsals, artist fees.
7. Increase fund-raising effectiveness from regional and
national corporations, government agencies,
III. Programs
A. Classical Series - The IESO currently offers six classi-
cal concerts featuring interna t.ionally known guest artists.
Brochures describing these concerts are included with this
rcpesal, as well as reviews from the local media. It is
ornnncad rhar rh.__ __ ...,._.- of thau.. :aer~S dre .vpeatcd at
Gardiner Spring Auditorium as a Subscription Series. The series
can be marketed alcng with the the San Bernardino Series or as a
separate series. This past season, 80$ of all Classical Concerts
were sold-out. The budget for a series of three concerts is ap-
proximately 880,025.
B. Reci±al series - Guest artists performing on the Classi-
cal Series often are available to perform recitals. The IESO
currently collaborates with California State University, San Ber-
nardino on a recital series featuring IESO guest artists. The
budget for a series of 5 recitals is approximately 830,200.
r, Hops g^rie5 - ma 3ata, the '. F.SO's programs have nor in-
cluded a Pops Series, but an audience survey has indicated a
strong interest in this tvoe nroarammina. Fu rrhermnrn a nnnc
series can generate earned income if marketed skillfully. Pops
concerts are a way to get people listening to symphony music,
liking the sound of .it, and perhaps buying [he Classical series.
Sample pops progra:rs include: Champagne Pcps - favorite seiec-
[ions from Arthur Fiedler's repertory with champagne served at
i,n to rmission; Hooray for Hollywood - great music from movies; The
Best of Broadway; A11 Gershwin; A Night in Vie nna;etc. Three
pops concerts are be planned for the 1988-89 season and are
b:rigeced for app roacmatelY 822,000 each.
iv. Fund Raisina•
Current fund-raising strategies for the Inland Empire Sym-
phony association include the followi rg:
Individuals/Small Business: $36,000
Accomplished through direct marl wrtn persona lrzea
fc llca•-up. 11 bus°n «.,.c. ,
A esses `, are C ~am`,ex of wimnexce
members in cities served by IESO are contacted.
President's Club: $40,000
On-going support group of influential business people
who have committed $1,000 or more to the IESO annually,
on a continuing basis.
Foundations: $30,000
Current foundation grants include Mervyn's, Target,
Gannett, and TRW.
Guild Fund raising events: $12,000
Support group for the Symphony, will contribute a
minim•:.m of E12,000 raise3 t.`.rough various events,
i.e., auction, fashion show, dinners.
Sinfonia Mexicana: E34.000
Funds raised from Hispanic community and local
corporations to support concerts featuring
the classical music and arts of Mexico.
Gove rrment support: EBO,000
support is received from California Arts Council,
and the City and County of San Bernardino.
Contractual Revenue: E48,000
Funds received from orchestra services provided
to other performing organizations.
TicAnt inrnmP: ¢11n,nOn
D. Super Pops-include the same format as regular pops con-
certs, but adding super stars such as Shirley Jones, Ray Charles,
Hurt Bacharach, etc. Stars of this caliber add approximately
512,000 to 530,-000 to each concert, but czn certainly help sell a
series.
F:. Festivals - Three-day festivals such as the Lake Ar-
_nwhca,i as- MUSi.. Fest i'.'al, ....:.CE.-...ratE ~' -
cgi Ldi attcilt iUli ufl
an area. Generally festivals are organized around composers,
such as the San Luis Obisbo Mozart Festival or [he San Francisco
Beethoven Festival. A possibility for the west End would be a
festival organized around the annual Crape Festival. Hudget:
830,000-550,000 for three days.
Specific fund-raising plans for the west-end performances
should follow the same successful format, but more specifically,
the following should be considered:
1. Challence Grant from California Arts Council - A proposal
requesting 525,000 from the CAC Challenge Grant program has been
~~F.mihrn.i ^.ii
.... ... .. ~ __. __.__ __,.... ...c ~ wusl Le matched un a
two for one basis. Determination should be made in June, 1988.
2_National Endowment for the Arts - A proposal will be sub-
mitted in Aori7, recuesfed funding for _ 7 _^_ "c~ti:.n. ~s'ccc
you are a regional (multi-state) organization, it is difficult to
obtain funds from the NEA.
3. County Government - The responsibilities of county funding
lie both .in contributing their fair share to the arts resources
of their major cities on which surrounding suburbs depend, and in
bringing arts to smaller communities. Expected contribution
820,000.
4. :ec st-e rd Cities - lass special taxes for the support of tt?e
arts, direct grants to arts organizations, public visual arts
programs. and 1nCreaGPd arts nrnrtramminrt fnr rPCiricnrc Fcrah-
lish a generously funded arts agency cities and counties can play
an increasingly critical part in the the survival of the arts,
City of San Bernardino contr.ihutes in excess of 835,000 to the
IESC. Expected contributions from west-end cities: 520,000.
5. Schools - Funding is available through the School District
(Lottery and other funding! for music education programs. The
City cf San Bernardino Unified School District currently con-
tribtacs 540,000 for the IE50's Music in The Schools Program
~.:h.c'.: serves 30 elementary schools in San Bernardino. The rancho
^u r.amn~ne Cnhnnl nigtr_nt ha.. .. ...._-ibu-Cd ,, ,n~~ ",,;ard5 t::io
progr a;^ fo:: this year. Expected funding available from schools
(restricted for educational purposes): 530,000
6_ Board - The primary responsibility of the Board of Directors
is to assure that the Association has sufficient funding.All IESO
board members must contribute to the Annual Fund and participate
in getting other people to contribute. Expected funding from
West End Board: 30 members x 8250 (minimum gift) = 87,500.
7. Foundations - Chevron, Irvine, Tara='-, .,..rvy.-.'s, and ocher
foundations will be asked to contribute towards the regionaliza-
tion plans. Expected funding from foundations = 830,000
8, Coroerat'ons - Researched with the help of West End Board
Members, corporations such as General Dynamics, California Com-
merce, and General Telephone will be approached. Expected fon-
dant from local corporations - $10,000.
9. Individuals - "Friends" groups can be helpful in adding new
contributors. Gatherings hosted by "friends", social events,
donations, sales of subscriptions, and solicitations of friends
of "friends". Expected funding from individuals - 85,000.
In addition to specific funding needed for the presentation
of symphonic music, other measures can be taken by commur.i ty
leaders to assure a healthy environment for all the arts:
Arts Commission - Establishing a municipal arts agency throuyh
niYV nnunril r.rAin~nnc .c rho ,,_st f,,. .~. ,. ,, ~.., tmC^.t n i0: dl
government can make in incorporating the arts into the public
structure. Fifteen commissioners are appointed to two year terms
by the mayor, subject to city council approval.
Community Development 61ock Grants - The U.S. Department of Hous-
ing and Urban Development (HUD) grants funds for the "development
of viable urban communities including decent housing and a
suitable living environment...". The amount of each grant is
computed based on population, economics, and existing services.
Communities have used these funds to hire artists-in-residence,
_=store ::istoric structures, commission sculpt:.res, paintings aad
murals, upgrade parks and playgrounds, and other activities
necessary to develop a comprehensive community development ola n.
Revenue Sharing - The Federal Revenue Sharing Act provides funds
collected from Federal personal income tax to state and local
governme.^.±s. The funds may be used by local Bove r::me r.ts ,.., as-
sist in any capital expenditures and operational expenses for
facilities and recreation• Some examples of arts spending from
Revenue Sharing include 81 million for the San Francisco perform-
icy arts center, 8500,000 far a nciehbcrhood cultural center in
Beattie, and 3200,000 to open an Asian P3lturai and Community
Cc r.ter.
V. TIMELINE/ACTION PLAN
It is proposed that regionalizaton plans be carried out by
the board of directors of the Inland Empire 5•)mphony Association
through the executive committee and other committees of the
board. The current board will be expanded to include members
Irulil WC~t Efld CJlfuti4nitiEa. EaC,i uJard ...2 mtJCr ..ill bC .Cgu_red t0
contribute financially, purchase tickets, participate in fund-
raising and season ticket drives, and serve on at least one com-
mittee. Current staff members (executive director, music direc-
tor, personnel manager, stage manager, office staff) will imple-
ment plans and coordinate operations.
Specific timeline:
March - Prepare concert program proposals, budgets
March-May - Recruit additional board members
April-iota, - Bem~uit Gui i., CAemhe.~
May-June - Prepare rua rketing, financial development
nlan~
August - conduct fund-raising drive for
individuals,
local corporations
.'une - conduct media campaign for ticket
sales, arrange
for concert prcduction needs, sell
ads for programs
July-September - conduct season-ticket sales
September - present first c.,.^.ocrt
' cial went
lan!i'^^i~,mnnr
i ld
-
..C J..e r-.. oi~uu r
y _~_
..,.
p
V_I. Community Involvement
This regionalization plan has the endorsement of the County
Board of Supervisors, the Cities of Upland, Ontario, and Rancho
Cucamonga, business and community leaders, the Arts Foundation of
Ci:: R ..:.va
~~~ ....~,,;.r, anu vie xancno Cucamonga Community Founda-
tion. Zt is expected than rhege c.. y` as _~
^` wlii assist with many
of the organizational details such as recruiting board and guild
members, identifying possible donors, and creating a positive
image for the Inland Empire Symphony.
VII. History and Background of IESO
In addition to presenting a full range of concerts and perfor-
mances, the Inland Empire Symphony Association cooperates with
other arts organizations, and works with educational institutions
at all levels. At the core of its activities is a critically ac-
claimed six-concert series featuring prominent guest artists. It
serves as the orchestra for the Sa.; Bernardino Ballet, the San
Francisco opera Center, the Riverside Opera, the West Coast
Opera, the Los Angelr_s Concert Opera Ascnr;ar;,,~ n._-_.._...~.__, ,.
~j.~ ~
nstitVte, San Bernardino Comununity Concert Association, `and Ar-
rowhead Arts Association. The Inland Empire Symphony's annual
presentatio r. of "Sinfonia Mexicana", a celebration of the arts
and music of Mexico, is r.a Hera lly recognized as a unique col-
laboraticn of the business community and the Hispanic community
(representing the cultural heritage of 20~ of the population of
the Inland Empire). Outreach programs include workshops with
p:~cmincnt guest artists, children's concerts, Concerto Competi-
tions, Music in the Schools, and the sponsors F.ip of a 'i oath Or-
chestra. These outreach pray rams ann„a llr, s...e core than n' .....;
people. An Annual Report outlining all activities of the ,I ESO
and financial reports for the past five years is included in this
p:~cposal.
INLAND EMPIRE SYMPHONY ASSOCIATION
WEST-END PROJECT
1988-89 Budget
EXPENSES
i. classical series (3 concerts)
Musicians, Conductor, Guesr Artists 61,517
Hall Rental 3,000
Miscellaneous concert production 3,500
Marketing 12,000
TOTAL CLASSICAL SP,RIES f 80,025
II. Fops Series (3 Concerts)
Musicians, Conductor, Guest Artists f 65,000
9a11 Rental 2,000
Miscellaneous concert production 3,500
Marketing 12,000
TOTAL POPS SERIES f 82.500
IIZ . Music in the Schools Program
Musicians (30 performances x 19 musicians
x E70 per performance) f 39,900
IV. Chamber Music/Recital Series
Guest Artist Recitals S 12,000
Chamber Orchestra (three performances) I5,000
Cor.c crt Prr,d uc4ior. 2,000
Hal: rental ',200
TOTAL CHAMBER MUSIC SERIES f_ 3.200
TOTAL PROGRAM COSTS (232,625
' ^cic
I. - .,• cnt support
-.--.~. Chaiie: ulr. +r a,nt
V
~ 5 2~, G'C
CO U.,tJ
e°
San t3CLnardln0 5 1C,OC0
City of Ontar.o 5 S,COC
City of Rancho Cucamonga 5 5,00^~
TOTAL GOVERNMENT SUPPORT f 45 OOU
II. Foundation Support
. ... r.. ~,;camonga CU;.. ~.. ._ Fou r,`aC:...
~ ,~:r°
.... ~~~ ~
~7YYIAL~F'OlfNi)ATION SUYPOH'1'
_ S 50,Ogf~
... ,:ppoCt S 1„l. Lr
•,. ~.....~. S 10,000
TC+fAL O'1T{ER SUPPORT $ 25,000
1'O'PAL TICKET SALES E112_, 62.`.
TOTAL INCOME (232,625
v
Y m
~~
" `~
u v, u U
J
~ C 3
O U
y w I~ .. 'N
-~
V. In U
~
~
>
-
~ / •i C• U U ~t
_~ c C
~
~ u ~• O ..
'
a
( 'N
I
J C O C •
~
G
~
I cl
0 c G -
O O ~ E p~ -
L L 4 N O k
U / ° k !+ m
!/~ T ~ N a E
c C
H O O - C
~' J
U U u. P U C
w
~•
v
~ v z o m N ..
ry
~
O
b .-' U ..~
E
U E w C N H U m
U u O J G G G'
Y. L O? ..i iC
C
.1
~ y!
u ~
a
u .
o P C /
, T
U
/ O/ O U 27 U
/ .I O p.
b
O H
7 Z O
~ til
U
U'
U ~ .N
~N N
~ C° C> C a O
u) tr: ~
~ m tT
E'
4~
^ y
N
U U u N O C O C N u
.l .a
w
9 u 4 U i qJ O
H > 4 U U u .a V W U W C1 u 3 C O
N IT C
'
") O/ O N ,
C N C
°
~`
~ ~' 5 0 y d 1/1 a/
L u 5
.
..
yt uC0u 0w U C~
^ N
~~
~
-
tl U Uu F
E U U30
C ~
~ _
T •n L) ° !~ U
%
nz
o U/ l_I T C O U O Iq 41 2 w U O J
° °a°`)
u+
~ OE
°
;
too p+c
i
.c M u
.a
.
.Y ~•~! 4u Vti N U
~
U
ro
w ~ u O J U F m C N .~ ti N a
i
i U
4 X U "J N ~ ~ti U ~ti 0 J
N ~
~
~ 4]
'~' !
O aRJ
.ti
C G
E m TJ b- N T
° T '0 U J J d U 'O
Ft+]°F:.. ZNfK ': u u
~
u
L v a
L.
-1 N U O C d
.] N O .v >J .N a O U P
L ~% U N N U O ^ I G
-, u, 7 N .N --1 ° v .,
h D C vl w N •p C N/
W - J C U w> ..1 O C U
Z N /)Qa0 U> U 0X
-I N
ro O ~~-1 4
a 41 1 I I
~ - / N
O VI .N I
U u!uuu.-! aT T E
u .+
N d m C C C A O 1 u b t
E
~
~
u
U O rn V
d ti ~
.ti
E E
• 'N C C C .C u •-I
~ / Jwotioac.,u~Nn
C U O N .-1 N ti U !0 C 4 .+ !p
c ;. u U> CI N .ti C O A u
£ m' ~ ~uO UXa
~
. 1
-
+wav
1 N --I C C U C >: L)!
IUI I Nlinl O
N
0 C U N N
m
.
£
u ~
-
~
ro
u
C
C
n .
u E U~.
iN UN~.~N•.
i
u
~
'
~ u g C U C N q/ y u a
•.
i N
u) i~ ..
i N N fT.
h wA N •EE N w NCO V 1 b 4 N •M
~OV G~>
u04
E C
U
£° £p")~ v w
"
awaa
°aoEw
u
,
a
Alta Loma 1-tigh School
BB80 Baseline Ave. Alta Loma. California 91701
Rem wem, PmaRV (714)9R9~5511
Ran Eck•n. ASST RntQW
Larry Marc~enl. Au't Pm[pL
Carol Younger, Adm.Ass't
y.,y 3' t3aB
Jcan.^.n S. Barton; Chairperson
Rancho Cucamonga Community Foundation
P.O. Box R07
Rancho Cucamonga, CA 31730
Dear Nrs. Barton:
On Thursday evening, Nay 27th, John Rowett met with our
committee to refurbish the ALHS auditorium. The committee all
agreed that he is experienced and well informed on the task of
fund raising, and his discussion with us was direct and very
beneficial. On behalf of the Committee I would like to extend
our expression of appreciation Por the "loan" oY Mr. Rowett and
the enlightenment he provided.
One of the important aspects of a project oY the type facing
u~ •a ~i~e drveiupnrou~ of a plan. ter. ttowe>a nas voiunseerea io
iie lp us develop a valid plan, but understands his commitment is
to the Community Foundation since he is re Lained by you.
Consequently, I am writing to ask if you will see fit to loan Nr.
Rowett to us so that we may use his expertise for this important
function.
I rrc ognize the audacity of this request, but hope you will
understand and see the benefit in the success of the auditox•Sum
project. If there are concerns regarding this request, please
feel free to call me at (714) 9R9-5511.
Once again, thank you for this service on our behalf. Our
feeling of the value of Mr. Rowett's visit is further expressed
in our reyuest to use him more.
S1 cerely,
Paul Ward
Principal
PW:jn
CNAFFEY JOINT UNION HIGH SCHOOL DISTRICT • SUPERINTENDENT ~ MIKE D. DIR KSEN
.~
- CITY OF RANCHO CUCAMONGA „~~. .
MEMORANDUM Y=
Date: May 26, 1988 ~'~+~
To: Mark Lprimer, S Administrative Assistant
_.~ ,,Tn O_ _ ~
Subject: P.A.R.C. Summer ConcertsaSeries^ASeistants^^
over the course of the past couple weeks I have been talking
with Don and Hacky Hardy of PARC regarding their Summer
Concerts series. They have a desire to be able to expand
their Concerts Series in the area oP providing more of a
cross section of music. Therefore, they would like to
request financial assistance by the Community Foundation of
$1,500, to better enable them in providing a broader scope
of music.
From what I understand, over the course of the past few
years, they have provided predominately County Music at their
concerts. They would like to include more groups like soft
rock or popular rock (which aver term you would like to use)
ana seeing in perhaps some sweet Adeline type of music,
bringing in an Air Force Band, or any other groups that would
have a more general appeal to the citizens of Rancho
Cucamonga.
In order to bring in this cross section oP music, they would
need to have a large financial base to provide the stipend
which these groups require. Traflitionally PARC has paid
$50.00 to $75.00 to a group and occasionally paying $100.00.
Currently some of the groups that they are looking toward are
asking more in the ballpark of at least $150.00 to $200.00
and some may range up to $300.00 to $350.00. Also by
increasing the amount of money they are able to pay these
groups, on occasion, it provides them the opportunity of
having two groups a night verses one. Another thing PARC
iiotaid like to be able to do ie expand their program time to
start about 6:30 p.m. and go until 8:00 p.m. or at the latest
8:30 p.m. to provide the citizens a batter opportunity of
coming participating in their Summer Concert Series.
P.A.R.C. Summer Concerto
May 26, 1988
Page Two
They also would like to provide more financial assistance to
ti,e nvW5C1 cinecic anc sounc enhancement wmcn is currently
provided by Alta Loma Music. Currently this coamunity
business is providing their services at a cost of $50.00 per
event. PARC would like to increase that reimbursement to
Alta Loma Music by at least $25.00 to $50.00 in appreciation
.. as aj ..... _-_ -
the cost~of what is actually being provided for the Concert
Series.
The other part of their financial cost goes towards
publicity. This is an area which they pretty much just
devoted to some hand flyers done on a ditto machine and word
of mouth. Community Services of the City of Rancho Cucamonga
is currently looking into providing assistant in this area to
better advertise this community wide Concert Series.
All in nll the cost to PARC !or providing this Summer
Concerts Series has been around $2,200. Those costs are
covered by memberships in Performing Arta of Rancho
Cucamonga, play receipts (which era few) and donations made
during a "pass the hat" activity which goes on during the
i,unuat'l netinn. uutiny i.i~in ynnn ~iw i~n~ zinc aiu~G •c..civoa
donations that cover about one quarter of the costs to run
their music series.
overall, PARC runs on a very much bare bones budget and
barely can meet the coat ae it is set. Yf we are interested
in expanding the cultural and performing arts in Rancho
Cucamonga i think that providing thls type of assistance to
this organization ie important. Thank you for you
consideration of this proposal. PARC would like to have some
sort of final notification if their would ba soma supgort on
behalf of the Community Poundation within the next week or
so. This would provide they the opportunity of tirainq up
their schedule anfl contacting some groups in the $150.00 to
$200.00 range.
K3:ba