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HomeMy WebLinkAbout88/09/28A~NDA ~~ RANCHO C[iCAMONGA COMMUNITY FOUNDATION Rancho Cucamonga Chamber of Coerce Roard Room (Main Ploor) 8280 Utica Avenue Rancho Cucamopga> California 91730 Special Meeting -September 28, 1988 - 1ZtOD noon A. CALL SO OB116R 1. Roll Call: Du[ton_~ McN ay_, Beyeredorf_I Senaenbach _, Yennerino _, Bar ton_ 8, pRRSBl1TAYI0RS No items submit tad. C. POOtlDASIOB BUBINRSS 1. Approval of Minutes - Augu et 16, 1988. 3. Foundation Support of Theatre Production - Update on the preparation of theater performances to be presented by Performing Arte of Rancho Cucamonga (P. A. R. C.) and the Rancha Cucamonga players. 4. Inland Empire Spmphonv Concerts - Dia cueeion of the Founda[ionla involvement with the Inland Empire Symphony prop oaed 1988 concert season. S. Founders Dav Fee [ivitiea - Update on the after-parade ac tivitiee planned end sponsored by the Fouada[ion on November 51 1988. 6. ALMS Auditorium Ree toration - Die cueeion of the Foundation's involvement with the restoration of the high school auditorium. 7. Gi Yt Civinv Pnli cv - Consideration ml aid Ado iaOry vvmm iaaiJn -eCG eendad policy provid iog criteria for donations/grants from the Foundation. 8. Adv ieory Council Memberet5ip - Consideration of adding new members Ca [he Foundation Adv ieory Council. 9IM sue line aadd ~ P. O. eo, 8011 ean<M1n Cvaunonfd. Cddamu 411M ~ 111 d1989~1851 Community Foundation Agenda September 28, 1988 Page 2 9. Meeting Attendanca Policy - Consideration of a Foundation policy res tr is Ling the number of absences by Board members and Advisory Council members and providing for necessary ec tion ae a result of inadequa to attendance. 10. Se lac tio¢ of Board Hember(e) - Dia ru aai nn of a nrocesa to reanooint and/ar appoint member(s) to the Board of Directors. D. HDARD MHMBBR BDSIHRSS This is the time For Foundation Board members to report on additional business pertaining to [he Foundation. No public testimony and no Board die cuseion or action can occur on these items. H. IDBH3IFICAYIOB OF ITR!ffi POR HRII' l6RTI9G Th is ie the time for the Poundaticn members to identify the items they wish to discuss et the next meeting. These items will not be discussed at thin meet ing~ only identified for the next meeting. P. COMIIIISICAIIOHR PROM 1B6 PDBLIC This is the time and place for the general public to addreae the Rancho Cucamonga Community Foundation Members. Slate law proh ib ila the Foundation Members from addressing any issue oot previeua ly included on the Agenda. The Founds Lion may receive testimony and set the matter fox a sub eequent meeting. Comments ere to be limited to five mina tee per individual. G. ADJOHBN2ENT I~ Rva Mezrit t~ Assistant Sacreeary of the Rancho Cucamonga Community Foundatien~ hereby certify that a trues er.curefe copy of the foregoing agenda was poe tad o¢ September 26~ 1988, seventy-two (72) hours prior to the meeting per A. B. 2674 at 9320-C Baee Line Roed. Rancho Cucamonga. California. August 16, 1988 CITY OP BANCNO CUCAMOMGA Raacho. Cucamonga. Coamunity Poundation. MiwNa Re¢u lac Nee[in¢ ~. CALL IO OYDiBt S ~_ - ~aacing or the Rancho Cucuonga Coaamaity Poundation met on Tuesday, August 16, 1988 in the Linn's Park Cu®unity Center, Porum, 9161 Bus Line 8oad, 8ancho Cucamonga, California. Tha ametieg vu called Co order at 7:10 p. m. by Jeanne Bartoa, Chair. ~raaenc were Bard member: Bob Dutton, Betty MCNq, Guy Beyarldorf, and Joanne BlrCOn, Chair. Also present were: Poundation Consultant, Jobn Bove [Ci Staff reprasen[atives: Mark 8. Lorimer, Susan Mickey, and Auia unt Secretary, gva Marrit t. Board members Absap[ were: Paula Grigsby and Steven Senseabach. # * rat t f t g. 1~00^miNIB /P W gtTA'EIOMB Mr. Lorimer, Staff Rapreseatative, anaouecad [het !Gaff had race ivad a letter today from the City of Irvinm.~. CulturaL.AEPairar ¢oamuoity~9awic~~Wpartment~ inviting "Prised! of the Arta„ to Ktand their aacomd Eorum om•tba are! in Irvine oe Priday, Sapgabar~2B. 1988, 9:00 a. m. to 3:00 o. m.. +r •h. r.ginC Nilr^^ m^.-+_. Ccll :.,. .a.arvaciona ac o00-3512 and tickets are $19.90. r r t t r t r c. Po-msTla BDBTnsB Cl. Approval of Minutes -July 19, 1988. MOTION: Moved by Dutton, seconded 6y Beyezadorf to approve the minutes of July 19, 1988. Motiom carried 4-0-2 (A838NT: Grigsby and 8eosanbath). r t e r C2. Treasurer's Reoort -Period ending July 31, 1988. Nz. Ls imer vresenrnd . rer ise3 Tra::umr~s Report u a few item ware received s Fter the or igiul Treuurar'a Report vas Bent out. NOTIONS Moved by -ut tom, ucondad by McKay to approve the revised Trnaunr'a Report. Moeimn carried 4-0-2 (ABBENTt Crigaby 6 9anunbacb). t r t r August 16. 1988 Page 2 C3. Poundstion Aud ii torard ob taiaing an a presented by Mtrk Lor - Update on progrea• urance. Staff report Mr. Lorimer eta fed thac the snmul audit report is near comp le[ion sad that u anon es the annual audit is coaple tee •CaFF rill be Banding out Cv0 applications for ineurence{ ope to Seabard Surety Company hod other to Netioaal Union. He eugga fed thac Ch! approximate ~deduc fib le Eor directors liability ineu raoce should be in the range of $1.000 Co $7000. Hoard aember Dutton stated Chat hs would much prefer a quota For a higher deduct i6le of at least BSi000. . ACTION: Staff Co ob Cain • quote for a higher deductible, and to •eod out app licatione for ineu raoce upon completion of the annual audit. , x : r ~ C4. DiIorio Mersial - Update as the progrea Coward crating a rmozial to Caryn p1IOri0. Staff sport praanted by 1Lrk Lorirr. Mr. Lorirr abated ha ha spoken rich 1a DiLOrio in vhieh Hr. DEIerio •ta fed [het the family ha not made a dac in ion at Chin Cir. e. e. r.e C5. Poundatioe Suoaort of_"Cod's Pavur ite" - Update oe the prepare ciao of the [hater parFprrncea of "CUdT-Pavorita" to ba ppNn4d 6y Performing Arts of Rancho Cucamonga and the Rancha Cucamonga Playsn. Staff report preanud by Mark Lorirr. Hr. Lorirr gave a Facility update ad raFeKed to Che let [e[ dated August 8, 1988 which vas Bent to Sue Suede ll, Chaffey joint Union Nigh School Oiatric t, in which he req ueeted a wa ivnr of Che $140 fee for Cbe use o£ the ALHB auditorium For the performeoce• of °Cod'• Pavor ice". ACTION: Mr. Lorirr to rat with the ALNS eeaff regarding the waiver of the fee. Ois cueaion followed and it wa^ euggea fed chef s eubcorit tee be appointed to look into [he poaeib ility of obtaining Cha use of other Eac ilitiea in Rancho Cucamonga. NOTION: Moved by Dutton seconded by McKay Co appoint gas ton and Beyeredorf ae the aubco®it te. Motion carried 4-0-Z (AHSRNTt Gr ig!hy and sanseabarh i. Chair Barton opened the meeting for public comment. Commun i[y Foundation Minu[ea August 16, 1988 Page 3 Don Randy of P.A.fl.C. gave an update of the it Conc erts-in-the-F ark expenditures and stated Chat they have had six performnncee to dste and have averaged ezpendituree of $233 for each performance. Be stated Chet there are two mare per formancee and he antic ipatee an ezpenditute of approximately $525. To-dste s total of $1400 has been expended. Mr. Bandy antic ipatee a total expenditure to be $1925. : • * r CA. Selection of Foundation Board member - Coneidaratinn of ind ividual(e) to replace Ralph Lewin as a member of the Board of Dirac tore. Board member Beyeradorf etetad he felt the Foundation needed to Eiii the vacancy of Aalph Lewin and augges tad [hat John Mannetino be considered. MO1'LON: Moved by Beyeradorf, aenonded by Dutton to recommend Jahn Mannerino nominee to Ei 11 [ha Boar.: member vacancy left by Ralph Lewin. Motion carried 4-0-2 (ABSENT: Grigsby and Seneenbach). : x « C7. Adv ieorv Counc it Report - Update of Adv ieory Council basines e. Staff report presented by Mark Lor ia~nr. Mr. Lorimer prase nted a list of upcoming meetings scheduled regarding the Foundation and its Adv ioory Cnunci 1. Re al eo went over the Advisory Council notes oq which Advisory Council mesbera appointed as Cha it for ench eubco®it the and the goals of each Commit tee. Be also mentioned that Catherine Bridge end _,_ _. r..ew«11 hove resigned from the Adv ieory Council. • k f ~ C8. Coneultent'e Report - Update from John Rowett pertaining to Poundal ion buainea e. Mr. flowe[t reviewed hie report. ACTION: ConeultanC's Report wan received and filed. a a a A e^ a D. 60ABD 1g1D188 BUSI16SS Board remher McNsy euggee tad that young members of [he community be involved with Foundation ac tivitiea, ACTION: Chair Bar too raques tad that staff check with student govermen[a at the various schools ae to their interest. Comun ity Poundation Minute! August 16. 1988 Page 4 Chair Barton referred to the prase kit end schedule for 1988-89 of the Southwest Chamber Mue is Society received From the Compoean Arte Ae soc ietion in which Ginger Eaton of the Wignall Gallerp recomended be sent to [he Foundation. She also referred to the Inland Expire Symphony Association Weet End Program Agenda and she reque eted etafE to come back with suggestions of how the Foundation could pax tic ipate. * * * * * * * E. IDRIPII-tCAtICg 01 I'IDd; FOi MEII 16R'II1G 1. ADDrovnl of minucea of August 16, 1988. 2. Approval of ?reaeurer~s aspect fcr p_c_-~! •^dinrt M,¢ust 31, 1988. 3. Yreean[etion to Ralph Lewis fns hie contributions to the Foundatton as a member of the Board of Dirac [ore. 4. Dilor io Memorial. 5. P.A. R. C. praeentntion of "Code Favor its" performance. 6. Advisory Council member ne lection. ), Coneultent'e Report update. w * * * * * x } I~ICJIICMB fYCtl 'fBE lDDLIC There were none. * * a * * a G. 1D.tO0YW17' The meeting wee adjourned to the neat regulu ly scheduled meeting of aepcezoec 20, 1988 et 7:00 p. m., to be held at the Lion's puk Community Cewter in the P orum, 9161 Bane Line Road, Rancho Cucamonga, California. ;40TION: Moved bq Dutton, seconded by McKay to nd journ at 8:20 p.m. Motion carried 4-0-2 (ABBBNTt Grigsby and Snaaenbach). Reepec [fully submitted, Evs Merritt Aee is tent Secretary Approved: No[ee - Advisory Council - September 13, 1988 The main topic of discussion was the Inland Empire Symphony (IBS). All of the members of the Advisory Council felt Chat negotiations with [he IES should be suspended at Chia time. The membership felt that the IHS had not adequately answered several questions pertaining [o their expansion into [he Wea[ Valley. Among these were: 1) Separate accountability. Z) SeDBTACe pTOETBGVJing. 3) Tao short a Cime frame to organize an aeaoc iation. 4) Inadequate orgeniza[iov of work agenda. All of the members felt that 90 days was far too short a time period [o adequately organize a symphony association in a quality meaner. The Advisory Council voted to formally recommend !o the Poundation that C.e Inland Empire Symphony program be dropped from the work plan for Chia dear. It wee proposed that a letter be drafted to the IHS stating our plan Co cease negotiations and our reasons for doing so. Another area of discussion was the Pounder'e Dey Program. I[ wsa suggee Led [hat the Pounda[ian sponsor a children's play during the interim between the parade artd the awarding of pr izea. Chaffey College had ofFered to donate scripts, coetumee~ etc. for the production. Staff wee to meet with Mike Plaherty of H.C. Players to suggest this plan. StaFf was also approached by Community Services with regard to some financial support from the Poundation to help transport the Navy Bend to the parade. The Sand will be performing during the parade and during the interim between the parade sad the award giving. All coats have been dealt with except Eor [he hue transportation. Sta Ff ie to provide more .~..,.We.....,. ~a..J:,.a ..... r...r„e.:. The finei topic of conversation was the auction proposed by the Wm. Lyon Co. They had offered to auction the furniture from their model homes and donate the money to the Faunda Lion to ga [o a piece of sculpture at the new Civic Center. The piece of sculpture would bear the ~mme of the Wm. Lyon Co. lkmbe re of the Advisory Council voted to wait on additional information before proceeding further with th ie. Jim Bailey ie to write a letter to Jeanne Der ton outlining the Beta ils of the proposal. The next meeting is scheduled for October 18, 1988 at noon at Jeanne Bar ton's house. All Board and Advisory Couac it members are urged Co attend. r. RANCHO CUCAMONGA COMMUNITY FOUNDATION 1, TBBA388HR'S BBPOHT Period Hading - August 31, 1988 Begiming Caeh Balance General Fund $25,776.27 Jack HcNey Hemor ial Pund 6,083.88 Total Begiming Caeh Balance $31x860.15 OBPOSITS Interest earned - Checking 8.71 Total Uepoeita $ 8.11 HSPBBSBS Price-Aodett - Consulting Serv ices 500.00 Total 8>tpeneee $ 500.00 88DIBG CA88 BALAII(a Jack NeNey Nemoriel Fund 6.083.88 Total 8ndxag Caah Balance $31.368.86 Aespec tfu lly eubmit tedx ~i,.z~~~'1'-` Lrt,_~ ~SSISTH Af7-~S1`f. E~T Y~~y '-'x~'~/ Gf1Y BHYHRSDORPx T R-BBCBH Y NOTE: Interest earned in the Local Agency Investment Fund is calculated quarterly and vill be available in October. The current balance of this fund ie $30.000.u0. 9JN1 BW line Ratl • P. 0. boa BO1 • Rrtwto Cueamm~V. Ctlifomi. 911 HI • (^1119A9-I A51 RANCHO CUCAMONGA COMMUNITY FOUNDATION TREASURER'S REPORT PERIOD ENDING AUGUST 31, 1988 Beginning Cash Balance - General fund ee~ - ng _h ..a'_n....., - rack egcN3y gym- Find TotalVBeginn ing Cash Balance DEPOSITS - General Interest earned -checking Total Deposits EXPENSES - General PR Seminars Total Expenses Ending Cash Balance - General Ending Cash Balance - Jack McVey Mem. Fund Total Ending Cash Balance resp ec rcuiiy nuomi~~o~, GLR BEYEASDORF, TREASURER-SECRETARY '~c~, -L ~~nu~ .- - Kachy James, Account Technician $25,776.27 6,083.88 31,860.15 8.71 6.71 _ 500.00 500.00 25,284.98 5~ 083_88 $31,368.86 ~~ ~ ~ f~a. ~.. , ,^l,l, ', ~ .. ~ ~.. '.J A.tA,P.a i, ~~~y R YN ERFr~ i1p 2VID 1411 1YL F IIM P C a s z z 3 J 1. 3 J. 3i 3, 71 3f ~( 1 -Z 9 r- i -_ - I { a l; ~~ III r~.r ,r~~.rf'1~ir~~ ,__P'_{~ o r /mss. ; S ~ ~ ----- - J .. . ~ I ~ e •" _ ~ s Y -- ' ~~~'- ._-_ I~ ---_~_ _.--_-__--__ I _- _ ~ ..~_ ___ - ~~._ _-_ _. __ _~ ~--~-w ~., ~ ~ -- I '? ~ -_ __- O _I I_. _-_ ~ i ~- i i 1 I ~ - -- 1 ~ ~.- ~ i __ I 3 . a ~QQ'1(2 iY/1 0~ 0 ti.LCLC20 -- ~ ~ 1 . S__ - u m~-r- _~?a l rt t YY~.. --__ _ ~- 1 t ~~ __ _ ~ I II 9i_ ___ - _- __ _ -_~. -~ -_ __ _ - '" 'T ''. ~ ' ~ I I ~ I ~- '~ ~ T'-I ~ ~ ` Ir ~ II -----. .___._.. __.___ _ ___- _ ~ I -- 1 I if _ -- ----------------- I I 1---~ --. 1 fi 1 ~ II i - ~ ---- ~---------- -- ~---- _ _ i -- tt s _.~_. _ . _. ..~. - e. +- ,1 F ~ I F s; 0 4 _._ -_ ... _ __ .... _. VIII - - .. ..__. _- .. I_-_ I _ t~~ .u. _ ,..t_ .. i J I ~ a] - _.._. _ _. .._r -~ ~ -. _ __ .___ _.. ~ + .. i `y 35 ~~ ~ _ ..__-.._ _ _ _.. ...______-________..___.._._._-__._ __-_-__.._ _ ~ .Y ~ ~ .. _ 36 ~ _. ll Y _~_. __ ____..._____.-_..__-__._-__--____-.._. .. _..._.. ___________...___ _..... _._.___. ~_~ .. _ _ _. _ .~__..._ 38 ~ I ._ 39 ""."'___"` iii ao : r t a S I 3 z 3 S f Bank of America CUCAMONGA P,RANGH N0. 0056 P.O. BOX 637 CUCAMONGA, CA 91730 PHONE 714-865-2424 DATE OF THIS 57AT EM ENT OS/31/8d Statement PAGE 1 OF 1 RANCHO CUCAMONGp .~ - ,ii T. ium::.n ii~n L O flDX 807 0056 -P525 P RAIICHD CUTAMUNGA CA 91730 11A ST ERCARO(Rl, OR PREMIUM VI GA(R). THESE CARDS OFF ER SERVICE SO GOOD, IJE GUARANTEE IT! PLEASE SEE ENCLOSED APPLICA TION FOR DETAILS. AND APPLY TODAY. ~»sa== _ ~_ z ____. - e use = -_ =-~~ a-.n~_~_sa--____ _s _ ~ a 3 _ P CHECKING CUSTOM 00567-00024 INTEREST CHECKING TAX ID 95-4105814 - CUSTOMER SSNCE 1787 ___ SUI7MARY PREVIOUS STATEMENT BALANCE UN 07-29-88 ..... ........ -_ ...................5,210.15 TOTAL OF 1 AUTOMATIC CREDIT AUTHORIZED FOR ......... ............ ...........E .71 TOTAL OF 3 CHECKS FOR .............................. ...................2,950.07 STAT "cPiENT BALANCE ON 08-31-88 ...... ................ ...................2,268.86 I NIEREGT PAID THIS STATEMENT PERIOD ................ .......................8.71 INTEREST PAID 1HI5 YEAR ............................ ~........... .........734.30 ACTIVITY DATE TRANSACTION PO ST EO REFEP.EIICE DEBITS CREDITS DAILY BALANCE OS-02 CHECK 51 750,00 CHECK 53 1,700.00 TDTAL 2.450.00 ,00 2,760.15 OS-15 CHECK 55 SOD, 00 iJINt ~A 2.~R D,15 Da-n nGTOMnT:c 1 _ E._n _ __ TOTAL .00 8,71 2,268 .A6 Rf. T-ERI NCF CA IE D13lF.l I'ffON PUTT F.D REFER FNCE OFSCRIP TiON ...-.. ,.o ..,, .AT i., i FuR THE STATEN ylr Pcvtnn _O1 n ~ ~ NDIPALIZEO INTEREST PATE D08~ AHNUALIZED 11AG 4~ YIELD, DASEO ON MONTHLY CUMPOUIIDiHG, IAAS 4.074. Dn R Y GATE AMOUNT RATE DA iF. AMOUNT RATE INI ER FST CAL CIILA TI011 08-01 5,210.15 ri.000 08-15 2,260.15 4.000 DAL ALICE 08-02 2,760.15 4.000 rnw a •mxv. ~ ns~ ~ umw, s ac 1z?E RANC~o cvcn~naNCA ccnan~NZ~rr tU1NMTI0N FINANCIAL STATQ~R2vT5 APRIL 21, 1987 (date of inception) 1'FII2000~I JUNE 30, 1988 i714i yB71100 ~ 7:AN~ CUCANC~7GA ~~ ~~ FIRIANCIAL STA4'FSIISlIS APRIL 21, 7987 (date o£ inception) THI2W(lt JUNE 30, 7988 Certified Public Accountants .MICHELEL BENNEI•~CPA^ -\NIFEfl QUINTO, CPA VNA L LEE~MRCHELL. Pnnapal August 3, 7988 The Board of Directors 'ihe Rancho Cucamonga (ktnmunity fl*~[x'?*_'an 987-1100 Amancan Insmme of Cemhed Publc A¢ountanb CaMemu Sxury of Cemhed Pub& Acroumanu Inland Tax Grouo. Inc Y7e have exa,sined the statemrsit of assets, liabilities, and fiord balance (modified cash basis) of The Rancho Cucamoga Commutity Pouadation as of June 30, 7988, and Elie related statarents of revenues, expenses, contributions and furcl balance (modified cash basis) and of cltar+9es in financial position Imxii fia3 ~~-h ~'='i~i for rite period Iran Alan 27, 7987 (date of inception) through ,Time 30, 7988. Our n,.~m;.y=tion was made in acwxdance with generally accepted auxi:ting stA„aa,.ia and, accordingly, included such tests of the accounting records and such other auditing Procedures as we considered necessary in the circwmtances. As described in note 2, the ozganiution's policy is to prepare its financial statamnts using a modified cash basis. Revenues are rewrrlad when received, exper~ee aze recorded when inwtzed, and contributions are rewrded when approved by the Board o£ Directors. Acwrdingly, the acmupanytng financial statesarts are rot in[elded to present financial position and results of operations in wnfoxmity with generally accepted acconting principles. in our opinion, the financial statements referred to above present fairly the assets, liabilities anr] fund balance of The Rancho Cucamonga Comsnity Fauidation at Tune 30, 1988, and its revenues, expenses, contributions and r•laa,,.wo :.. s+~~~..; ~i posruat for the period fran April 21, 1987 (date of inceptim) through June 30,--- 1988 on the basis of accounting described in note 2. ~-/ , ~ , CQYIZPIID PUBLIC ACLt7UNTAll1'S 9333 Baseline, Sulte 120 • P.O. Box 1583 •' Rancho Cucamonga, CA 91730.8583 TBE RANC7~ arn~A cuam3Nrrr FaLLaDAmxaa SfATEI9Nf GF ASSEIS, ISABILSTIES AND FUND BALANCE (See Auditors' Report) JU[~ 30, 7988 Cash -unrestricted ^.~;, - resrs'lcted (note 3) LSABII.ITIES AND ET1ND BAIANCE Accounts payable Deferred donation -restricted {note ?} Total liabilities ..~..-~iu.au I~NLC ~I Fund balance $29,658 1000 $3Srfi58 $ 500 _ 6i0~0 6,500 2-9, 7 59 $35658 The accompanying notes are an integral part Of these financial statements -2- THE RAN(HO cvca14a4cA y FOfR~IINTIR4 sxr+la~arr of REVBarFS, E>a~rlsrs, vtTU4s Aem Fucro BAt,Ar1CE (See Auditors' Report) APR_TL 21, 1987 (date of inception) TtQ2OUGli JUNE 30, 1988 RCVPI113e$ Net proceeds from Mayor's rnar:ty Ball (note 41 Other donations Total revenues Expenses flmd raising Management and general expenses Total expenses Foundatlm contribution (note 5) Increase in fund balance FLnd balance at April 21, 1987 Fund balance at June 30, 1988 $26,484 171992 44,476 10,349 X369 1718 X600 23,17:. $29158 The acea~panying notes are an integral part of these financial statements -3- v~ i ax~rlca arrAmnrr rourmnTiorr STA1¢MEYf OF CHAIYGtS IN FZNANCIAL POSTTION (See Auditors' Report) APRII, 21, 1987 (date of inception) 1FIIt0UQi JIRIE 30, 1988 Increase in ca.:h is explained by the followirxJ Increase in fund halanw Increase in deferred donations - restricted (mte 3) I in accrwnts payable Increase in cash Cash at April 21, 1987 Cash at June 30, 1988 $29,158 6,000 500 35,658 $35fE58 the acconpanylnq notes are an integral part of these financial atat~ts -'~- THE RANQiO CUCAMCN(,A C>7TAMITY FOQR9pATIQ9 M~1'ES TO F7NANCZAi, STATFS9ES415 (See Auditors' Repoztl JlR9E 30, t988 1. Oranization The Rancho Nc:.~:.ga G~ ~nulity Foundation (the Foundation) is a California nonprofit public benefit mrporatial founded for the purpose of lessening the hardens of government aril promoting and suppor[ing the cultural, recreational and human services needs o£ the City o£ Rancho Cucamon4a. The ~±.wi~tic.^. `.a exempt frt^.! Fui_+~~ ,~;w S.cte 13lNfle La](8S. 2. Surtmazy of significant acmevlting policies Donations are recorded when received and expenses are recorded when the liability is incurred. Contributions by the Foundation are recorded when approved by the Board of Directors. 3. Deferred donations - restrictsl An individual contributed 46,000 to the Foundation to be used exclusively for the preservation of local folklore. As of June 30, 1988, n0 funds have been expended for this purpose. 4. Mayor's Charity Ball "- ~ ---'~ ~: uie rounaaucn's sponsorship of the 7988 Mayor's Charity Ball, proceeds o£ 398,275 benefiting the Foundation were realized while 421,791 of expenses were incurred. 5, Foundation contributions oral conmitments Gurrnq the period, 42,600 was paid to the Alta Lana High School Restoration c.aamittee to assist in the school's auditorium restoration. Also, on July 22, 1988 a letter of intent was signed by the Fbistdation confirming the participation of a private consultant on behalf of the Foundation with the Alta Loma High School Restoration Committee. The Foundation will pay the consultant 4500 per month for six ronths starting September 1988. -5- v nn n ~ wrnvn nrrn eaanwrn ~ ~ STAFF REPORT ~~'~ v~°.~ J T0: Rancho Cucamonga Community Foundation Board of Dirac tore FROM: Mark Lorimer Senior Administrative Aseistaut }'i'Zt...L.- Dt.TE: September 22, 1988 BY: Susan Mickey. Adminie tre Live Intern SUE SE CT: Inland Empire Symphony RBCOlOtNDA1ION: The Rancho Cucamonga Community Founds [ion Advisory Council and Staff reco®ende that all negotia[iona with the Inland Empire Symphony be suspended foz the coming year with the poa aibility of resuming plane the fall wing year. EACRC¢OBND/ANALYSIS: file to the number of unanswered questions by the Inland Empire Symphuny~ members of the Adv ivory Council end Staff felt [fiat it would be inappropriate to co~tt a large amount of money to the organization. Gerald Beaa~ President of the Inland Empire Symphony could not guarantee separate progra®ing or eepare to accountability of mon lee. Many members felt that 90 days was en inadequate amount o£ time Co ea tab lieh an organization with the scope necessary to present such an ambitious concert season. The Council and S[eff felt that crying to fill a facility with a 2200 seat capacity for four concerto presented in such a short span of time was far too amb itioua a schedule for s firer nee eon. Far these reaeone~ it was felt that Che Pounds [ion Board of Directors should delay any eg reement with the Inland Empire Symphony until each prob lame can be reap lved, ~, F,,~ ~ ~~ U`~__~9 1977 MRL:am CITY OF RANCHO CUCAMONGA STAFF REPORT n4TF: Sentemher 22. 1988 T0: Rancho Cucamonga Communitq Foundation Boazd of Direc tore FROM: Mark Lor imer~ Senior Administrative Asaistant~.~- BY: Susan Mickey, Adminia trative Intern SUBJECT: Gift Civing Policy YBCOMl611DATI0110 K` 9 ~~ a IZ 1977 The Poliey Committee and Staff recommend [hat the Board of Direc tore adopt the at Lathed gift giving policy. BACICCRODND/AgALYSIS: The Policy Coamittee end Staff have drafted the attached policy regarding gift giving Eor your consideration. It is felt that tfie policy vi 11 help to protect the Foundation in agreements with groups vho are soliciting funds. Due to the epee ific nature of the quea bone in the policy: the Pounda[ion can receive a detailed proposal from such groups and can better evaluate their qua lificati ona. MR4: em attachment BAN1910 CNCAltlNCd (~BITY FOHN1fATI0N WANT APPLIGTIOH Por Fiscal Yeaz 1989 Name of the Organization Coatac..ar,__ Addre ea (it different) Day Phone_ oats of rroj ecr u~a~L_ Amnunt of Heauea[ Authorized Signature Officer/Director (Title) 1. What beat de scribes your orgenizationa' ac tivi[iea/purpoeee4 Theater Nueic Media Literature Dance Human Services Visual Othez 2. Ie [he project you ere propoei¢q to be presented i¢ Banc ho Cucamonga?_ 3. Will you charge admix aion4 If yee~ how much4_ 4. Does your organ iz etion pos sees a non-profit etatue~__ If yee~ please furnish proof. 5. How long has your organization been es tabliehed2_ 6. Did you receive any grant money for 19887 If yes how muchl From whom? 7. Are you applying for more than SOX of your total budge t~_ 8. Are your staff members paidi_ If yelp how menyT_ How much7, Background Znfor~atioa 9. What are the mission and goals of your organiz a[ion7 30. Please liar fill of the programs and events which will involve your organization during th ie fie cal year. Pleasx liar coats and revenue generated by each projec t~ if possible. psojec[ Information I1. Please deacr ibe [he type of project that will be funded with th is grant. l2. Will this project be served oa a volunteer basis? Zt aoi~ plesas list ~~.mber of employees and [fie it se lei iea. 13. Who will this project aerve4 14. Please give a timeline for the project, Sndget Deaeription 15. Please fill out this portion es clearly and cone iea ly es possible. If a quea tion cannot be answered because there ie no infoxmation~ plesae yr its N/A. 16. De9cr ibe your bookkeeping/accounting method. 17. What ere the dates of year fiscal year? 18. What is the total budge[ of your organiaaticn for the following years: 1985-86 1986-87 1987-88 19. Please describe vour orean iaatinnal bndonr fem. taA~-AA ;~ ae.~il. 2u. rieaee deecr ibe the project budget in detail. RAM(80 CDCl11oRGA C08~BIY4 POUI®ATIOM GBAMf APPLIGSIOM Por Piacal Year 1989 Name of the Organization Contact Person Address (if different) Dey Phone Date of Prnje~• a..... -- amount of Request Authorized Signature Officer/Director (Title) 1. What beet descr ibex your organizations' activ itiee/purposes? _ Theater _ Music _ Media _ Literature _ Dance _ Numan 9ervicee _ Visual _ Other 2. to [he project you are proposing to be presented in Rancho Cucamcaga?~ 3. Will you charge admix eion7 If yee~ hov much? 4. Dose your organisation possess a nos-profit etetuel If yse~ please furnish proof. 5. Nov long has your organization been ea tabliehedY_ 6. Did you receive any grant money for 19884 If yes, hov much? Prom vhom? 7. Are you applying For more than 501 of your total budgel2_ 8. Are your staff members paid?_ If yee~ how many2_ Nov much4_ Background Infor~atioa 9. What are [he mission and goe le of your organ iz etion7 10. Please list all of the programs and events vh ich will involve your organization during eh ie fie cal year. Please list coats and revenue generated by each project, if possible. Project Infor~stion 11. Please deecr ibe the type of project that rill 6e funded with [hie grant. 12. Will Chia project be served on a volunteer baeie2 If not, please list number of emploveea and their salaries. 13. Who will th is project serval 14. please give a timeline for the project. gadget Description 15. Please fill out this portion ae clearly and cooc ice ly ss poe sib le. If e question cannot be answered becsuae there ie no inforoetion~ please ve its N/A. 16. Describe your bookkeepiagJaccouating method. 17. What a:e the dates of your fiscal yearP 18. What is the total budge[ of your organizat ion for the following years: 1985-86 1986-87 19. Pleeee describe your organizational budget for 1987-88 in detail. 20. Plewsw describe the project budget in dntaii, SEMINARS 5241 S. Ohio Sireat Yorba Lmoa, CA 92686 17141 8692965 (7141 7772035 R Af!C NO CCCAFIO NOA COMMUNITY FOU;ID ATIOFI C 2tts ultant's Reo ort for Au¢ost 1oQA M tint: Your consultant participated in, and provided inforrt~~at ion for. rha v..rr^•: ,__e ;,,«,:;,s, rei aLicg .. .~ one Foundation: August c, 1?:GG - 1:30 p.n;. - RCCF Advisory Council Neetir.g at [.ion's ?ark. August 12, 11;?0 a.m-1 p.m. - Program Corrimitt ee of FCCF Advisory Council Meeting at Sccorro's. August 16, 5:30 - G;ll5 p,m. - Policy Committee of FCC r' Advisory f.ourcil meebf r,g at John Manneri r,c's offir.e, August .6, 7:00 - 9:00 p.m. - PCCF Foard of Firectors' Meetir:g at Lion's Park. .".^gcat ,".;, 12:vJ - e:uu p.m.- Fundraising committee of Pf.CF Advisory fcuncil F'eetirg at. 4'm. Lyons Co. offices. 7. A"a i•m~ A=ditor'~r 'rr 'act; A preit^~in2rY Fizn and ar_tivity schedule for fundra Ssing has been completed in outline form. Current plans are to meet with the vc Lirteer restoration committee and to expand that, cnrvn it.t ee's membership in order to implemera an effective fundr,isir,g campaign. At the instruction of the FCCF President, zm awaiting contact by the restoration pro„cct leadership before proceed ir.g any further with this pro,; act. _. rnr^~nrate/'n ndat i-n "F~~~a ~~~; _r~~~-• r... a,. ~_ r;:rv in~r Cc rp orate anA private Fourd zti,.rs r.. ... -- .,- _ -_n^'ng sf. fig "n CCF pro„~ects has te~... ~,r r:''~te :'F. are awaiting final c!ef in iticn of work p:an nro!e^_`s anC wi~li b egir, preparing proposals when those def ir.f t;'or.s are determined. ..":ome discussion concerr.inR sper.iffc projects and particular Foundation prospects for cultivation and solic Station should be held in the Fund raising Committee of the Advisory Council. This group can be useful Sn some areas of Foundation solicitation. SEMINARS . 5241 S. Ohio Straet Yoroa Linda, CA 92686 p14) 6692965 1714) 7772035 RANCFIO J AMONGA C D'M i"tTV cnr~~ne^-~ ~~ rurzusr, Me .inns: Your consultant part is Spated in, and or;,vided ir,f ormation for, the following meetings relating to the Foundation: August 2, ~2:OC - 1:30 p,m. - RCCF Advisory Council Meeting at Lion's Park. August 12, 51;30 a.m-1 p.m. - Program Committee of RCCF Advisory Council Meeting at Socorro's. August 16, 5:30 _ 6;45 p.m. - Policy CemmitCee cf RCCF Advisory Council meet.ir,g at John F!annerinc's office. • August. 16, 7:00 - 9;00 p,m, _ RrrP Roard of i~irectors' Meeting at Lion's Park. August 23, 12;00 - 2:00 p.m.- Fundraisin¢ Cnmm;tr ao ~r acct Advisory Counci) Meeting at 41m. Lyons Co. offices. '• Alta Crma Ar ditori m Pro SP r; A preliminary plan and activity schedule for fundraising has been completed In outline form. Current plans are tc meet with the volunteer restoration committee and to expand Chat committ.ee's membership in order to implement an effective fundraising campaign. At the instruction of the RCCF President, I am awaiting contact by the restoration project leadership before proceeding any further with ±his project. 3. Cornnrat e/Fnundat' P - ?nitfa] research into Corporate and Private Foundztions urh icl; may have an interest in funding spec if7p RCCF pros rr: h~ been a.ring rinai des in it ion of work plan projects and will begin preparing proposals when those definitions are determined, Some discussion concerning specific projects antl particular Foundation prospects Cor cultivation and solle station should be hel <I in the Fundraising Committee of the Advisory Council. This group can he useful in some areas of Foundation solicitation. Notes - Adv ieorv Counc it -September 13, 1988 The main topic of discussion was the Inland Empire Symphony (IES). Atl of the mamba ra of the Adv ivory Council felt that negotiations with the IES should be suspended et this time. The membership felt Chat the IES had oot adequately answered several questions pertaining to their expansion into the Weat Valley. ~~...... .4 nn i) separate accountability. 2) Separate programming. 3) 1'0o short a time frame to organize an asaoc iation. L..:dz .... _ .,. ...., y......_ ... a......_.... _.... .. .. e All of the members felt Chat 90 days was far too abort a time period to adequately organize a symphony association in a quality manner. The Advisory Council voted to formally recommend to the Pounda[ion that the Inland Empire Symphony progrsm be dropped from Che work plan for this year. It was proposed that a letter be drafted to Che LES stating our plan to cease negotiati one end our reasons for doing so. Another area of discussion was the Pounder'a Day Program. It was suggested that the Foundation apo¢sor a children's play during the interim between the parade and the award isg of prizes. Cheffey College had offered to done to scripts, coetumee~ etc. For the production. Staff was to me e[ with Nike Plaherty of E.C. Players to suegeet this plan. Staff vas also approached by Community Services with regard to some Financial support from Che Foundation to help tremeport the Nary Band to the parade. The Bend will be performing during the parade and during the interim between the Darede and the award ¢ivin¢. All costa have been dealt with except for the hue eranepor Cation. Staff ie to provide more information regarding this propoea 1. The final topic of conversation wen the auction proposed by the Wm. Lyon Co. They had offered to auction the furniture from their model homes end donate the money to the Foundation [o go to a piece of scalp CUre at the new Civic Center. The piece of acu lpture would bear the name of the Wm. Lyon Co. Membe re of the Advisory Council voted to wait on additional information before proceeding fur Cher wlth [hie. Jim Bailey ie to write a letter [o Jeanne Berton outlining the data ile of the proposal. The next meeting is scheduled for October 18~ 1988 a[ noon et Jeanne eez ton e house. All Board and Advisory Council mamba re are urged to attend. CITY OF RANCHO CUCALdONGA MEMOKANDUM DATE: September 22, 1988 T0: Rancho Cucamonga Community Foundation Board of Dixec tore FROM: Mark Lorimer, Senior Administrative Assistant ~- SLBJECL: Paula Grigaby's Besigna Lion Paula Grigaby~ Vice-President of the Rancho Cucamonga Community Pouadation~ has tendered her resignation. Siting time coneCrainte~ Paula felt that she could not devote adequate time to Foundation bueinee a. Paula's energy and enthusiasm will be mis sad by [he Foundation.