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Home My WebLink About88/10/18~~ RANCHO CUCAMONGA COMMUNITY FOUNDATION Lion's Park Co®unity Center Forum 9161 Baee Line Road Rancho Cucamonga, California 91730 degu iar Neeiiag - .,robr. !o tOaR - 1,DD ~, m. . +n nannR 1. Roll Call: Du[ton_~ HcN ay`~ Beyeredorf`~ Senaenb ach _. Nanner ino ~~ Bax ton_ 8. PRHSEUTA'LIOIIS No items submitted. C. FCD~A2ICi BLISIBESS 1. Approval of MinuCee - September 28~ 1988. 2. Treasurer's Report - Period enatng asp cemiie~ 1v, :...... 3. Founders Dav Festivities - Review of the of to r-parade activities planned and sponsored by the Foundation on November 5, 1988. 4. rieeting Attendance Policy - Presentation of rev iced PoundaCio¢ at [endance policy Eor Board members and Advisory Council members. 5. Selection of Board Member - Coneideret ion of appointment to to fill o¢e vacancy on the Board of Direc tore. 6. Poundetion Name Use Policv - PresentaCion of po iicy providing triter ie for the use of the "Rancho Cucamonga Community Poundetion" name. ?. Fnnd Aerapta¢ce Criteria - Consideratio¢ of criteria with which the Poundetion mey accept done Lions wn hens.. cf other a _ati ons: 8, Mueic-In-Education - Presents Lion of alternative education programs for Eancho Cucamonga Elementary Schools. 9. Adv ieorv Council Report - llpda to on [he Adv ieory Council ac [iv it iee. 98E0 Bus lieu b~E • P, O an 801 a R~MIw Cu<unony, C~Ltomu DtllO • I1 N1989~181t Commuoity Pouadation Agenda October 18, 1988 Page 2 10. Consultant's Reno t - llpdate from Bohn Rowett pertaining to Foundatiom business. D. HOAHD MBlBHR HBHIHHSS Th ie ie the time for Pouadation Board members to report nn add i_tionel Susiauus per ca fining Co the Foundation. No public testimony and no Board discussion or action can occur on these items. H. ID6eFIPIGTI011 OP ITH16 FOY MHIT MHHTLNG Th fie fie the time for the Poundatioa members to identify the items they wish to discuss a[ the next meeting. These items will not be discussed at this mee[ing~ only identified for the next meeting. P• CCiYmMIUTIOMS PROM 1'H6 PHHLIC This is the time and place for the general public to address the Rancho Cuoamonga Coxunity Pouadaiiaa Nembers. Stnte law prohibits the Pouadation Members from addressing any issue not previously fine laded on the Agenda. The Foundation may receive teetimanq and set [he matter Eor a sub eequent meeting. Co®en[s ere [o be limited to f;vo m,...,so .. :_~:._: ,-_. G. A0.10NHiQ6MT I, Eva Merrit[~ Assistant Secretary of the Rancho Cucamonga Community Founde[ion~ hereby certify that a true, accurate copy of [he foregoing agenda was poe tad on Or. tober 13, 1988 seventy-two (72) hours prior [o the meeting per A.a. 2674 at 9320-C Base Line Roed~ Rancho Cucamonga, California. September 2B, 1988 • CITY OF RANCHO CUCAMONGA Rancho Cucamonga Co®uni[y Foundation Minutes A~ou rued MeetinY A. CALL TO OIIBBR An adjourned me sting of [he Rancho Cucamonga Community Foundation met on Wednesday, September 28, 1988, at [he Rancho Cucamonga Chamber of Commerce, 8280 Utica Avenue, Rancho Cucamonga, California. The meeting was called [o order at 12:10 p. m. by Jeanne Barton, Che ir. Present were Bperd members: Betty McVey, Guy Beyeredor f, John Mennerino and Jeanne Barton, Che ir. Also preeept were: Staff representatives: Mark R. Lorimer, Susan Mickey, Asaie Gant Secretezy, Eve Merr itt~ Comtaua ity Services Menage r, Joe Schultz, and Senior Recreation Supervisor, Rathy Sorensen. ' Abeen[ were Board members: Bob Dutton, Steven Seneenbach. ' ~ e a • s x . B. PBBSBMTATIOBS No items submitted. +1 ~ # * ~ ~ C. POOBDATIOB BOSI~SS CA. Approval of Minutes - August l6, 1988. MOTION: Moved by Beyeredorf, seconded by McKay [o approve the minutes of Auguee 16, 1988. Motion carried 4-0-2 (Absent: Dutton end Senaenbach ). * * e C2. Treasurer's Report - Period ending August 31, 1988. MOTION: Moved by Menneri no, seconded by McKay to approve the Treasurer's Report. Mn ti o^, ca:: ied 4-D-2 (Ab se a[: Dutton and Senaenbarh i. t ~ C3. FoundaCion Support Theatre Production - Update oa [he preparation of [heater performances Co be presented by Performing Arte of Rancho Cucamonga (P. A, R. C.) and the Rancho Cucamonga Players. Staff report presented by Mark • Lorimer, Staff Aea ieiant. Co~un ity Foundation Minu [ea September 28, 1988 P aBe 2 • Mr. Lorimer stated [hat the theater performance of "God's Favorite" has been cauce lled for th ie year due to [he unavailability of a facility e[ this time. He seated [he[ P.A•R. C. and R.C. Players were_intereated in another production date for next year. Susan Mickey, Staff Aeais Cant, ecated that Cha ffey College suggested that the production start off ems ller next year and be presented at Lion's Park Co:munity Cancer. Mr. Lorimer mentioned that p,A. A, C, and R.C. Players are doing a 45 minute [heater performance at Chia years PaundeY'e Day Parade located at the Aed Hill Park Amphitheater. ~# ir• C4. Inland Empire Svmphoav Coacer[e - Discussion of the Foundation's involvement with the Inland Empire Symphony proposed 1988 concert season. Staff report presented by Mark Lorimar, Staff Aesia rant. Mr. Lorimer re Eerred to the Adv ivory Council Meeting Notes of September 13, 1988. The Advisory Council recommeaded• that Che 198ft Symphony Series be suspended and that work on [he 1989 eeasoa begin. MOTION: Moved by Mannerino, seconded by Beyeredorf to approve [he Adv ivory S Council's recomsende ti on !o suspend ¢agotiatione far [Lie year. Hot ion carried 4-0-2 (Absent: Dut [an and Seneenbach). • ~ a C5. Founders Dav Festivities - Update on the of Cer-parade ac [ivit iea planned and sponsored by the Foundation on Novemher 5, 1986. Staff report presented by Mark Lorimer, Staff Aesia [ant. Mr. Lorimer stated that Che play to be performed by P,A. R, C. and R.C. Players at Red Hili Pnrk Amphitheater will coat Erom $200 to $300. Ho lis [ed [he following suggestions of ac tin itiee for 'the Foundation to consider which were submitted by the Adv ivory Council: 1. ealloone Chet could have the Foundation logo on [hem passed nut during the parade (approx. $200 Eor 2,000 balloons). ,,, 2. Mime's/cloane handing out the ball ~Ona. 3. Have Red Hill Photo cake a fee pictures for Che Foundation's his Cory file. 4. T-Shit to with the F 'ndat inn !ogn (2-u doze a). 5. Baseball type jackets aith the Foundation logo (possibly a Gray jacket with purple lettering) for Board mamba re. 6. Pace painting booths for the Children attending the parade. 7. Banner with [he Poundatiou logo to be carried in Che parade (approx. $200). • Co®unity Foundation Minu[ea September 28, 1988 Page 3 • Discussion followed in which Board members decided that it would be best to schedule the play a[ 2:30 p. m. ~ # * ~ Cb. ALRS Auditorium Res [oration - Discussion of the Foundation's involvement with Ghe rea [o ration of the high school auditorium. S[a Ef report presented by Mark Lorimer, Staff Aes ie tent. Mr. Lorimer eta [ed he, Susan Hickey and Jeanne Barton met with Charles llhelley of the Schovl Dietr ict regarding the auditorium rea [Oration. Mr. Lorimer mentioned that Mr. Uhal ley stated that the m i~te ce~ce --~?! be the s,.W p rase n[Ly provided, and that the School Dietr ict is considering setting up their own Foundation to oversee maintenance, as well as the scheduling of the auditorium. Discussion followed and it was concluded by Che Board mem6ere that the Foundation continue [o donate the time of John Rovet t, Foundation ConeulGent. Mr. Hannerinv eta tad that he would like [o attend the Alta Loma High Schooi'e Restoration Board meetings also. • • ~ e • Ci. Gizc Giving Policy - Consideration of an Advisory Commission recommended policy providing criteria for donations/grants from [he Foundation. Ste ff report presented by Susan Mickey, Staff Asaie tent. Me. Mickey referred to her memorandum o£ September 22, 1988 and presented the attached Grant Application to [he members of the Board. She stated [hat th ie app licaCion would be presented to all organ iz atione ChaC come to the Foundation for assistance. MDLIDM: Moved 6y Manna vino, sec nnded by Beyeradorf to approve the Gift Giving Po ii.cy. Motion carried 4-0-2 (Absent: Du[tcn end Seneenb achy. ~ fe ~ ~ C8. Adv isyey Council Membership - Cona ideration of adding new members to the Poundation Advisory Council. S[a EF report presented by Mark Lorimer, Staff Assis ten t. ;d~. wiimet ass pleased o a;movnca [list Tuna Rosa and Janet Miz have in fined the Adv fie pry Count il'e Bxecut five Board. • a+,t C9. Meeting Attendance Policv - Coaeide[a Lion of a Foundation policy restricting [he number of absentee by Board members artd Advisory Council memba[s end providing for necessary action ee a result of inadequate et tendsnce. Staff report presented by Mark Lorimer, Staft Aeaie tent. Community Foundation Minu tea September 28, 1988 Page 4 Mr. Lozimer presented his memorandum regarding the attendance policy. Mr. Mannerino suggee tad to include en "excused absence" policy. Diecuaeion followed in which Board members concluded that a clause should also be included which e[atea Co Che effect that Board members xis sing t e (2) live meetings or [ores (3) mee[inga during a calendar year would leave [henBoard member subject to diamieaal at the Board's diet*e[ion. ACTION: Attendance Policy to be rev iced and presented at Foundation's next regularly echedu led meeting. a ~ C10. Selection of Board Nember(e) - Discussion of a process co reappoint end/or appoint member(s) to she Board of Dirac [ore. Diacueaion followed in which the Board members concurred that the vacancy left by Paula Crigeby seeded to be Filled. ACTION: 8ta ff to create an application type form [o be submit tad to iate rea tad Adv ieory Council members for [he Vacant poe ition. • w a • * • ,r D. lOAgl! !6!!6Y DOBI1688 Noon snbmitrad. • * * * # B. IDBA1'TPIGTI011 OF IY61S POY ~II lBBtItlC 1. Approval of mina tee of September 28, L988. 2. Approval o£ Treasurer's Neport for period ending September 30. 1988. 3. Pounds r'e Dsy festivities update. 4. PreaenC rev feed MeeCing Attendance Policy• 5. Select of Board member for Foundation. 6. Adv ieory Council Membership update. 7. Consideration of a Poundation name use policy. 8. Cone ideration of a fund acceptance criteria. 9. PreaenC alts rnetive of Music-In-Education. !0. L'pda to reparL from Che Advisory Cnunrii. 11. Cone ul tent's Report. x >•,r• •* P. COMHISICASIgIB !-OM TH8 POBLLC • Nome submitted. • Co®unity Poundation Minutes September 28, 1988 Page S • G. AD700Y[UBNY The meeting vas adjourned to the nest regularly scheduled meeting of Dc [obey 18, 1988 at 7:00 p. m., to be held at the Lion's Perk Coamunity Center in the Forum, 9161 Base Line Road, Bencho Cucamonga, California. MOTION: Moved by Mannerino, seconded by Barton [o adjourn a[ L:55 p.m. Motion carried 4-0-2 (Absent: Dutton and Senaenbach ). Bespec [fully submitted, Bva Merritt Aea ie tan[ Secretary Approved: ' • I~ L RANCHO CUCAMONGA COMMUNITY FOUNDATION TBBA.4HBBII'S QRF01T Period finding -September 30, 1988 Begiming Ceah Balance Ge¢eral Fund $25/284.98 Jack McVey Memorial Pund 6,083.88 Totai negimiag Caa6 Balance $31,358.85 DEPOSITS Interest Earned - Checking 5.01 Total Deposits $ 6.01 BSPBHSRS Price-ROwett - Consulting Services 500.00 Total Hzpe¢aea S 500.00 6NDIHG CASH BAI.AN($ Geue cai jL4~/6L.lU .lack McKay llemoriel Fu¢d 6,092.77 Total Haling Caah Balance $30,874.87 submit tad, Checking Account Balance as of 9-30-88 Lo..a'_ Ggcacy ., ~. ~..~ ...,,,..,a.o„c~ as of 9-30-88•y S 1,874_87 $30,000.00 9110 Bre UM Rok • P. O. b. BOt • R.~M CuasnonN. Glifomi. 911)0 ~ (11 ~1999~1951 RANCHO CUCAMONGA COt1,MUi9I1Y FOUNDATION TREASURER'S REPORT PERIOD ENDIT;G BEPTETfBER 30, 1988 Beg inn inc Cash Balance - General Fund $25,284.9& Beginning Cash Balance - Jack Mc Nay Mem. Fund f„ 083.88 Total Beginning Cash Balance 31,368.86 DEPOSITS - General Interest earned - cheering __ 6.01 Total Deposits 6.01 EXPENSES - General PR Seminars _ 500.00 '1'o Cal Expenses 500.00 Ending Cash Balance - General 24,782.10 Ending Ca s`. Balance - Jack 1lcivay Mem. Fund 6,092.77 Total End Sng Cash Balance 530,874.87 Respectfully submitted, ~ C It' GUY BEYERSDORF, TREASUREA-SECRETARY =IrJcL).b _ ~~~ /~a.Clu.~-y+a-.'n'1-Q2 CC i_.~'tQ ~'Cl~n ~c; yi~- ~.t~.:C<.MT*iYCS~j ' Kathy James, Account Technician ~ / Q'~ o ~-o .F~L.~-Q)-lti/--~ O ~cl ~~. - `~s,.~~ -'4''700 ;~,..Qc~v OQ ,~~,~,~~-,nM - ~' .SCE o ~~``2%ryt, GuA~ ray ~1/LP.4 . '7 C Z.c 7 _ _ / -d%-L"..ati `'C'' ~ ~ / . ~ y ~ ~ 1 ......- ..u.n.P Mwv lr~lar• -'-~. -. :.,; ..,~:: n._ Q/.2"i~~k2 h'S'C prig"LP,Qt p1'. f_6.v,. ------- -- .__--- -----,...-- --- - -- - ' P ~ l Ir _. .. _..._ .. ~L^~n_~cl o~Ce ,t..a~._ ~r?~ct.~.ii {., I ~ .•~a '~'~ I ' ~~~~~ I ~i 1 ~' ~ ~.u'~l'\ l' /y-Y_Q, I II. 1 I.. 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BOX 637 CUCAMUNUA, CA 91730 PHONE 714-865-2424 -ATE OF THIS 5T 4T EDiE11T 09/30/88 PAGI 1 OF 1 RANCIIU CIICAMONGA E2 CODipfU11I TY FO UN UA TI00 DD56 -P525 P 0 BOX 807 onurHO CUCAMUNGA CA 91730 -- GET f,ASH A7 1N0115ANUS DF ATMS ALL UVER CALIFORNIA NOW, P7URE THAN 2,500 PLUS SYSTEM ATMS ' MORE THAN 1,400 VEftSATEtLER ATMS YOUR YERSAT EL CARD IS TWE KEY TD COHVENI ENCE AT NAME AND WHEN YUU TRAYCL. CHECKING DOSb7-008E4 CUSTOM INTEREST CNECKIIIG Statemen °a 'a~gr.~~.. _. TAX IU 95-410$8 1~i CUSTONER $ENCE 1907 SUMMARY PREVIOUS STATEMENT BALANCE DN OS-31-88 ................................2.268.86 TOTAL OF 1 AUT OMAIIC CREDIT AUTHORIZED FOR ................. ...... .........b. 01 TOTAL OF 2 CHECKS FOR ............................... ..... .. ...........1, 250.D0 ST AT EMENI i,n: ~.^Cc nu 09-30-88 .......... ...............................1.824.87 INTEREST PAID THIS STATEMENT PERIOD ..................... ~~...... .......G,O! INTF.REBT PAID 1N[S YEAR ..............."'^ '~ ACTIVITY DATEi~TRM1NOACTiON POST[D REFERENCE DEBITS CREDIiB DAILY DAI AIiCt 09-14 GNECK 52 750.00 --~~\\\ _`~TU iAL~`~-- .~- ~~~~~590.OU .u0~-'~~'~ ~ 1,518.84 `y9`26~- LN`r.CK ~- 57 ~_ 500.00 _ 'I OTAL 500.00 .00 1rOL8.d6 D9-30 ~ AUTOMATIC 1 G.O1 ~ Y TDTAL^- ~DO 6.01 1,024.Y•7 C CFER EIICE --~---_ - _-_~~ DESCRI PT IOH PUST ED REFERENCE OESL'k iFiiOi: 09-30 AU tOMAi iC 1 FOR tNE StATEMEryT PERIOD 09-oi iXrcd i0-D2• AIIHUpLIZEL' IN'f EREST RATE 41A5 4.00x. ANNUALIZED YIELD, BASED ON MbI1THlY COMPOUNDING. WAS 4.07X. DAILY DATE A170UNT RATE DATE AMOUNT HATE If1I ER E'ST CALCULATION D9-Ol 2,268.86 4,900 09-26 1.018.86 4.000 BALANCE 09-14 1,518.86 4.aUD 141E RNVQIO Q7C?MON(.A N[M4INITY EC%IDIDi~TION FINANCIAL STATB~¢N75 APRIL 21 , 1987 (date of incepti~) TEQiOUGii JU[~ 30, 1988 MITCHELL, BENNETT & QUINTO CertiNed Public Accountants MICHELEL BENNETT. CPA JENNIFER QUINTO, CPA DIANNA L LEEMITCfiELL. P;mcpal August 3, 1988 The Board of Cir~t :rs The Rancho Cucamonga Cortmunity Foundation (714) 987-1100 Members of Ani¢rkan Innrtme of Centlreil Pabik Acmuniams Caplomm Socary of CeniLad Public Aacoumm~n Inland Tax Gout', Inc 47e have exami n_d :::G aLatement of assets, liabilities, and fund balance (modified cash basis) of Tne Rancho [Lcartnnga Commuity Foundation as of June 30, 1988, and the related statements of revenues, expenses, mntrilwtions and fund balance !modified cash basis) and of chaixles in financial position (nodified cash basis) for the period fran April 21, 1987 ;;'ate of inception) through June 30, 1988. ^a- ~:aatination was made in a<;cordance with generally accepted auditing styx]ards and, accror'dingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. As described in note 2, the organizatico's policy is to prepare its financial statements using a modified cash basis. Revenues are recorded when received, expenses are recorded when incurred, and contributions are recorded when approved by the Board of pi.rectors. Accordingly, the accrn~nying financial statements aze not intended to present fi:ancial position and results of operations in conformity with generally accepted accounting principles. In our opinion, the financial statemw+t= .~~~ ~~ ;,,, ei~oce present fairly the ac^~~= li:.:.ilii.ies arto Yund balance of The Rancho cLcamonga Camnutity Foundation at June 30, 1988, and its revenues, expenses, contributions and changes in financial position far the period from April 21, 1987 (date of inception) through June 30, 1988 on the basis of accounting described in note 2. CQ7TIFIID PUffiSC A+'Cx;UNi'ANPS 9333 Baseline, Sulte ]20 • P.O. Box ]583 • Rancho Cucamonga, CA 91730.8583 TF~ RANQ30 ~ COM~ft)NITY ELUCIDATION srATEr~xr of Assets, r.rnnILITIFS AND EvrID awlNCe (See Auditors' Report) JO[~ 30, 1988 ASSELS Cash ~- unrestricted $29,658 Cash -restricted (note 3) 6~pOp $35658 t,IA$7T,TTTh_S AND FUND BAI,T,NCE Accounts payable $ 500 Deferred donation -restricted (rote 3) bjppp Tn4'al liahi lir-iaa c cnn Colmiitments (note 5) Fund balance 2 $35f658 The acmlglanying rotes aze an integral part of these financial stataaents -2- T!~ RANCta ~~ ~ EQUNDATION STATEZ•¢S7T OF REVENUES, E7(FFS75ES, NNTRIDVTIONB AND FUND Ft4L,ANCE (See Auditors' Report) APRIL 21, 1987 (date of inception) THRGI](;EI ,TUNE 30, 1986 Revenues Net Proceeds from Ma}ror's Charity Pall (note 4) Other donations Total revenues Expenses Ftmd raising Management and general expenses Total ss FnnnAef: Increase in fund balance elutd balance at April 21, 1987 Fund balance at June 30, 1988 $26,489 1_ 7, 992 44_,976 10,399 21369 1_ 2,718 2.600 29,168 $29x158 The attv~anying rates are an integral part of these financial statements -3- THE RAN(Si0 CiJCAMC~ CUMdONI'I7 PC7UNOATION SPATFS4'Nf 0£ ntnrurcc IN FINANCIAL POSITION (See Auditors' Report) APRIL 21, 1987 (date of inception) 74Ri0UGt3 JU[~ 30, 7988 Increase in cash is explained by the following mcrease in fund balance Increase in deferred donations - restricted (rote 3) increase in accounts payable increase in cash Cash at April 21, 1987 Cash at June 30, 1988 $29,158 6,000 500 35,658 $351558 The acconq~anying rates are an integral part of these financial statements -4- THE FANCk30 Q']G~MON(~A ~Y+ll1NI1'N FDOUNDATIIXV N01E5 TO FINANCT.AL STATEMESIiS (See Auditors' Report) JUNE 30, 1988 1, Oranizatior. The Rancho Cucamonga Community Foundation (the Foundation) is a California nOnprOfit nUk]11C bP.nefit mm~rat iOn fniinrjai fn.- ~ vua:iuaii uie burdens of government and promoting and supporting~the4cultural,+recreational and human se_'vice~ needs of the City of Rancho Cucamonga. The Foundation is exempt fran federal and state. insane taxes. 2. Svnmary of significant accountiny policies Donations are recorded when received and expenses are recorded when the liability is incurred. (bntributions by the Foundation aze recorded when approved by the Board of Directors. 3. Deferred donations -restricted An individual contributed $6,000 to the Foundation to be used exclusively for the preservation of iocai follciore. As of Jtme 30, 1988, no fords have been expended for this purpose. 4. Ma vl-,r'c rna,•; rv all As a result of the Foundation's sponsorship of the 1988 Mayor's diarity Pall, proceeds of $98,275 benefiting the Foundation were realized while $21,791 of expenses were incurred. 5. Foundation contributions and crnnd.tments During the period, $2,600 was paid to the Alta Loma High School Restoration Camdttee to assist in the school's auditorium restoration. Also, on July 22, 1988 a letter of intent was signed by the Foundation confirming the participation of a private consultant on behalf of the Foundation with the Alta Long High School Restoration Camuttee. the Foundation will pay the consultant $S00 per month for six months starting September 1988. -5- qtr t ~r lcarvt;nv wcnm~lvun MEMORANDUM DATE: September 28, 1988 T0: Community Poundation Board of Directors FROM: Mark R. Lorimer. Sr. Admin is tra[ive Aea is tent SUBJECT: Meetinx Attendance Policy ~. ;.:. At the direction of the Board, staff has drafted the following policy pertaining [o meeting ab assess by members of the Board of Directors and [he Adv ieory Council. If approved by the Board, th ie policy will become effec Give immediately. StafF reco®enda that the Board approve [he follwing policy: The Honcho Cucaannga Coadnity Poundation Board of Directors finds that it ie important to the success of Yhc Poundation to Faye aembera of the Hoard of Directors and the Poundation Advisory Comcil attend aeetiegs as scheduled to coaduM business. The Board also finds that chile it is soaetiacs difficult for board aeabera and advisory council ^e~bers to attend aieetieas. every effort suet be cede by board a~enbere end council araabere to lint absences. Therefore, the Hoard of Directors eetabliahes and approves the following seating attendance criteria: "A Meatier of the Honcho Cucasonga Coaaunity Poundation Board of Directors who susses three or sore regularly scheduled Board aeetinge during a calendar year or tro consecutive aeetinga is subject to reaaval by that Board. A neubrr of the Honcho Cucaaoege Co~uni[y Foundatioe Advisory Council rho susses three or amore regular lp scheduled Council ueetings during a calendar year or !ao consecutive aeetioge is subject to reaoval by that Comcil. The 6osrd shall meet to disease reaoval of acid aeaber. Heaavel shell be made upon a majority vote of the Board.v Because Ghe Poundation continues to grows it hoe become neces vary to establish a etructure for tF.e members comp: is ing it. Thrrc are three love la to the etructure. The first being the Foundation Board of Dirac tore. the next level ie [he Adv ieory Council Executive Co®it tee and the final level ie the Adv ieory Council it ee lf. In order for the etructure [o cor.[inue [o grow end accomplish the goo le uE the Poundation. it is neceaeary that every level par tic ipete in [he functioning of the organization. i1TTV AT i] ~ 1.1l~iTl1 !~e'~ ~ ~i~~.~ • • STAFF REPORT DATE: November 15, 1988 T0: Board of Duec core Rancho Cucamonga Commnity Founder ion FROM: Susan Mickey, Adminiet rative Aide Y~}~ SUBJECT: Acceotanee of Ponds for Other Organizations R6COMMeMDA2I0N: ~p c~-^a+o ~`C j ~9 c 4 F~ ~~_ ~ 1977 The Policy Committee and Advisory Council reco®end that the Board of Dirac tore adopt the following criteria for the acceptance of funds for other organizations. BACgGgODND/ANALYSIS The Board oL ucteccore reco u~:y ryuc .~.. - _ __ ?-c°_! ^~~ m.tH~ under what circums Cancee the Foundation would .accept funds which ~•are to Abe designated or held for par titular organizations. The present relationship with the Rancho Cucamonga YMCA ie an save llent example. S to Ef has prepared the following criteria which shall be used in helping [o determine the Foundation's fund collection relationah ip with future organ iz ationa. This policy ie not intended to rea [rict organizations from seeking the Foundation's aeeis [ante of this kind, but merely to place some necessary conditions which will help protect the Foundation from potential problems. As the Board is avere~ one major goal of the Foundation ie to as aiet local groups with the collection of funds and to foe ter the Foundetion~a image ae one of providing the nucleus of Tundra icing for cultural ec tiyities in Rancho Cucamonga. SM:em cc Lauren Wasserman Duane Baker C¢1T68IA POR 6CCRPTANCB OP FD¢DS FO¢ OTd¢¢ ORCANIZATTO¢S The below criCeria are to be consider: s.:a_, - _ ^r*^•• ~• d•ro.m;~ina [he Foundation's relationship when other organ izatione request the Pounds Lion to collect contributions on ila baba lf. 1. The requeaCing organization moat be headquartered in Rancho Cucamonga and no leas then fifty percent (SOX) of its Board membership must be residen[a of Rancho Cucamonga. 2. The requea ling organization moat complete an application provided by [he Foundation requesting the Founds [ion's ass ie ranee in receiving contribu bone designated fox the requesting organization. 3. The requesting organization shall present a formal proposal to the Foundation Board of Directors at a regularly aeheduled board meeting for consideration and approval/denial. • 4. Whether or not the requea ting organization has a nos-profit tax exempt statue designated by the Internal Revenue Service or the Ca lifarnie State Tax French iae Board. 5. Opon authorizing the Foundation to collect funds on behalf of the requesting organrz acton, cne nuaru ~ - __ consider the statue of [he organization andLi[a •eb ility'to receive contributions and provide tax-exemption if neceae ary. The Board of Dirac tore shall fire[ determine that aasis lance from the Foundation is warranted end Ghat the funds collected shall be need by the organization to benefit the community, 6. Prior [a any see ietance being provided, the requesting organ- ization eha 11 complete an offic iel statement provided by the Fourdation indicating these collection purposes and holding Che the Foundation harmless from liability incurred due to the collection of Eunda on behalf of the requesting organization. 7. Poundation staff shall provide fund collection repor to to Che fl nerd of Dirac tore no lees than on a quay tar ly basis. ...,~.._ ..,..e..._,.....,...e_,....,..,_,...,._,..,,~ ~...~,~ ,_....~<-.tee, --- .. -- -- -- -- ---- ------ - ------ - . a.. _ a~ awe ar oT>nh ~•.ffr.,•rrr - ---- -------- liar of Lga.atios orpaisatioa :tract :adt... city sip Cade Contact person (Title) ?hor ~aiar(a) Orsaniaatioa regrets eellutiea of eoatribatiou affaeti~a sad eodinj • parpoae of Cootzibntiona please aaplaio boe/a6an the poandatiaa is to rduu eontsibatioaa P~OYf8T0~8 1. Announcements of the atreenent are to De node by the cootributorl unleea neherviee iaditatcd by the 8ouadation. Tba cwtributor ew~.r rwi.y tn. tent of any auomcernt^ and /or plena for publicity with the Poundatioo for Chit agraaent. •11 publicity fast ba appro~ad by the Yamho Cueaen=a Coasfunity Foundation prior to publication, A copy of say published accomta ratiooins the project or the pofmdatioe shall ba ant to the foundation at 9320 eaalir Yoadr 8aita Cr Yancho Cucaeopr Ca. 91701. 2. This asraarnt is to ba sad only for tG parpua dacribad abma. This ajnarot is auLjut to edification wly frith the ponndatioa'a prior 9010 W Wf aanl • t.0. a. tof . asffls~ CisbiW 111)0. It N)fef•Ilfl rrittan approval. 3. tro ftmdf rsnaivad M the Youndatioa auy be used for anp political caagsign~ or to rapport atteapb to influence laginlation by any govarasratal body other ebu ebrough nakiog available Che reaul to o£ non-putiaan atalpaiy study and rueaseb. 4. The orgwisdion agrees to nake~ if ao required, iU boob wd recordn available for inayection by officers or other rapreaentativn• of the Poundation~ at reawnab le tines wd upon reawnable adv.ace aotira. 5. The orgae?e et ian :gree• to infozw the Foundation iaredistelp of wy al teratioaa is its structure or ac tivitiea rhie6 nay adveuely affnct ire •tatun as an orgwisation szeyt from the inecae tnz under Section 501 (C) (3) of the Internal aevenun Code. b, The organization shell ho 13 the Foundation haraleaa troy liability iwurred dun to the co2lec rion of funds on beha lF of the requesting orgaaieation. 7. The Youndation~ ai its discretion nay charge an adaunia Cra rive £ee for handling foods. It ie understood that the aforesaid agreeaxnt has been approved by the Bwrd of Direc torn of the Poundation and that the fuade thnreundar rill bn received upon receipt of a properly ezecuted copy o£ thin agreeannt. Unleaa othe tutee stipule red io vriting~ this grant is nada rich ehe uadera taoding that the Poundatioa has no obligation to provide other ar additional support to the contributor. Date Authorised Signature - Contributing Orgwization Print Nano wd Title • • STAFF REPORT v ~~'~ "9. 4~ >~I B 1 ~i' ~ - :w; DATE: November 15, 1988 Iu: Nancho Cucamonga Community Fomda Ginn Board of Directors PROM: Sueao Mickey, Adminie tre tive Aide=-~'~~~ BQBJ£LT: Grant Aarn..mo,.~ BHCOlDBRDATIGN: The Policy Committee and Advisory Council recommend [het the 8aard of Dirac tore adopt [he attached Gran[ Agreement. eACH .tR00lID/AMALYB IS 2 At the direction of [he Bancho Cucamonga Community Poandatioc Board of Directors, the policy co®it tea end atefE have drafted Che attached agreement rege[d ing [he awarding of greats by the Foundation. Incorporated into th ie agreement ie a "name use" policy which gives the Pounds Cion control over how its' name ie used by another organ iraH nn. Tr y fa It .~_t _ ,,, va, «,.~~. will help to protect the Foundation and its' same when coa[rec ting 'with other organ irationa. SM:em at techment cc. Lauren Nea aerman Duane Baker BAg!$0 COCANJr(a COBZIDYI'TY Pommssla • The grant to your orgaoizetion from rh• R...CFp ^cctcvaa• Comunicy roundatioR ie fn. ~~a azp l:.,:i purpose(s) described below and ie subject Co your acceptance of the following coed itions. Tc acknowledge [h is agretaenq to sacept the grant, and to be eligible to receive the funds when needed please return • signed copy cE th ie agreement to the Communtity Foundation otfice~ 9320 ease Line Boad~ Suite C, Bancho Cucaennga~ CA 91701. Grant Purooae The granC received rill ba used fos the azp licit purposn(e) Grant Provia ion All grants are made in accordance with current applicable lava end pureueot [o the Internal Revenue Code, ea amended, and Che raga lationa issued thereunder. In cone ideration of making o£ a proposed grant in the aggregate sum of by the Banc ho Cucamonga Community Poundaticn (the "Poundetion'") to (Cha "grantee")~ and ae an ipducemeat t0 Cha consummation of each grant, the grantee agrnee: I, Announcements of the grant erard are to be madn by the grantee, unless otherwise imd icated by the Foundation. Grantee moat review the tezt of any ennouncemente and piano For pub lici[y with [he Fouoda lion For [hie gznrt. All pub licicy Hue! be approved by the Po•~datinn prior io publication. All eubeequcnt public annountements~ Hera feetures~ publication^ or information concerning the granC or its affiliated program rill imdicate the Paunch lion's panic ipatiop in the program funding. A copy of soy published accounts mentioning the project or the Poundetion shall bs sent Co the Poundaiioa at 9320 Bass Lime Boad, Suits C, Banedo Cucamonga, CA 91701. 2. This gran[ is to be used only for the purpose described in the grant proposal/letter and in accordance rich the approved budget. This agreement • is subject Co mod ifica[ian o¢ly vith the Powdetion's prior vri[Cen approval. The grantee shall return to the Pounds Cion any unexpended funds, ae fo llovs: * At the end of [he great period, or * If the Poundation datazines chat [he grantee has not performed in ac<orda¢ce rith this agreement sad approved program budget, or * If the grantee loses ezeoq.tion from the Pederal i¢come terse under Section 501 (C)(3) of the Interwl Revenue Code. d. No funds provided by the Poundstioa may be used for any political campaign, or to support at [ey:[s to influence leg ie lation by any governmental bodq other than through making available the results of non-partisan aw lyeie, study and research. 4. The grantee is reeponeiD le For ezPenditure of funds and for maintaining adequate suppoz ling records. Grantee egrets to •••Mit the Pounds Lion indicating the gunner is rh ich the fuads^have~beenrespeaded and relative Co the progress and/or relative to the progress vhich has bea¢ made in accomplishing [he purpose of the grant. • 5. Grantee agrees Co indicate the grant separately on iG books of nccount, charge expend i[uree made in Fur [harance of grant purpose• against the grant, and keep records adegw to to enable the use of Che grant funds to be checked readily. 6. Grantee agrees to wke. if so required, its books and racotd• available for inspection by officers or other representatives of the Pouodation, et reaeonab le times end upon reaso¢able advance notice. 7. Crmtee agrees to inform [he Foundation io~ediate ly of anp elternt ions in its structure or activities rh ich may adve rely effect its statue ee en organization exevp[ from the income tar under Secian 501 (C)(3) of [he Internal Revenue Code, 8. Grantee agrees to ~eubmit a fiml report, required vith in 60 days after the end of the grant period, indicating a comp late financial eta temenq shoving all funds received and expended for the programs covered by the greet, end a narrative report on the project end its significance. Such financ iel and name five reports should indicate actual expend iture• and accomp lishs:ente ae rempared vith fhe budget end ab ~~^tiv proposal submit fed to the Poundatioa. a .n"sided in the orgiwl grant I[ is understood that the aforeu id grant hu been approved by the Board of Dirac tore of the Pounds Lion and that the fu¢de Cherau¢der rill be paid coo tingent upon race ipt of • properly azacutad copq of this agrewat. Itn ieu otharviaa etipu Lated is yr iting, chi• grant i• uade with the understanding that the Foundation han no obligation to provide other or • additional support to the grantee. Date Authorized Grantee Bepreaentative 3 igust~zx Pzint Game aad Tit In van a yr nnlvVnV VUI.AlY1V1VlrA MEMORANllUM , DATE: October 5, 1988 T0: Adv ivory Council Members aBnM. c•-__° v_cp sy, ^d=__ e..,r:... Tnrn.o U~A.,L~(,(Ly.~- SUBJECT: App licacion for Bancho Cucamonga Community Foundation Board of Dirac tore Due [o [he reaigoa[ion of Paula Grigsby, there ie a vacancy oa the Board of Directors of the Bancho Cucamonga Comuaity Poundation. The Board hee requested that anyone interested is the position comp late the at [ached app lica[ion and return it [o City Ball (9320 Baee line Bd.) ao later than October 28, 1988. The position requires at [endance et Board meetings held on the third Tueeday of every month e[ 7:00 pm. Participation in at leas[ two Adv ivory Council Committees and the ability to fuadre iae are necessary qualifications. The Board would like [o encourage [hove ind ividua le to apply who ere 6a[h interested and can devote the necessary time to the position. If ycu have say questions regarding the position or the application, please call me at 989-1851 ext. 223. „a9 S.^PLICATI01 YOl WIiO CDfl~7f1~ CT1~ITi t0~12I0• l0~gD 0? DIRCIWg ADD¢ESg ZIP CODS Pg01B OCCOPAIION SDDCATZOgs (List highest year toag.leted and all degrees) Are there any rorkday evenisge you could not meetT If soy please lint. sny are you >.nterea ted in thin poaitionT What do you comsider to be your major qua lificetionaT P lease list your Community service 6.¢(cgreund. ____ Would you ba able to devote ten (10) hour par month to the Poundationl It note her umy house could you apsnd2 uw ar. w aer . r. a a o'r . a.w om...r., c..ew. mn . our ws-rur Ib you bm m7 esforioneo in fmdnioinQ2 If ~o~ vha[1 liould you object to fa~raviust If ya~~ rbyt BSPBBBN(8S: ~- vu a yr nnav~nv vvvnnavavvan MEMORANDUM ,. DATE: October 4. 1988 i T0: Rancho Cucamonga Community Foundation Board of Direc [ore FROM: Mark Lorimer, Seniot Adminia tra live Aaeis [ant aY: JUadn naCKey, anIDln la Crat iVe Mtern $lBJBCL: Gift Ciying Policy YHCOMMeNINTIOM: The Policy Committee and Sta £f reco®end that the Board of Direc COra adopt the attached gift giving policy. BACKCItODtlD/ANALYSIS: The Policy Committee and S[eff have drafted the attached policy regarding gift giving For your coda ideretion. It ie felt that the policy vi 11 help to protect the F'oundataon In egreemenre vacn groupa vno ere nu aiciuug :uuvo. ~ .,.~ spec if is nature of the ques bone in the policy, the Foundation can receive e detailed propoe al from such groupa and can better evaluate [heir qualifications. MRL:am at [echment Rancho Cuearoolca Community Foundation Grant-Giving Folicy Mission sad Goals of the Foundation The Rancho Cucamonga Coiaaunity Foundation vas formed in April 1987 to promote rnltural sits in Rancho Cucamonga. ~ihe mLbbYO.. o ••c F^'=^aatron is [o develop, through inter-ae ti one with the community, s plan for mee[inq the cultural needs of the city and promote and support the recreational and human ae[V.cz activities within the city; to identify existing resources directed to those need e; to encourage and easier other groups within the city or region chat are addressing vanova av tee .. a.-.._ ^_ ~.•^tva rhw total ^e^a+un lty in meeting the identified needs and to direct and/ar ,coordinate fundraising and "frienara Leing'~ effor to in supporC of fat iliti ea or programs designed to meet those needs. The goals of the Foundation are to educate the community on the place of cultural pragrame in our liven, [o assist in providing fat ilitiee for carrying out cultural ac tiv itiea, to sponsor programs Cha[ enhance the quality of life end assist other groups in thin of Eor t, to coordinate efforts of groups to maximize of Eec tiveneea and ovoid duplication, and to epaneor programs in the cultural ar human h ies fields. Application ,,,-,~ ..-+.^ fnramonga Community Foundation will aeeePt applications on a once a yearb basis. All app lica[LOns can u.c.. tc '- ^~•+1 cone ideratioa. When applying for a grant, the applicant should keep ins mind both Cha mfealon and goals of the Founds lion in order that the application be compatible with both. It ie necessary for each applicant to review and alga the enc lowed "Name Use" policy and include this with the application. Who Can APP17 Organizations who are engaged in non-profit, cultural arts or human ee rvice activities which benefit the co®uni[y ere eligible to apply for money from the Rancho Cucamonga Community Foundation. Organizations applyfng to the Foundation for support are discouraged from making eimil ar applications to organiz atione ~nncr ibutiax ^..~ ~ to the Rancho Cucamonga Community Foundation ae the Foundation ac to as a channel for funds i.. dome ca ae s. App licante moat provide [he following: 1) A program schedule 2) A copy of its organizational budge[ 3) A completed application form 4) A signed copy of i[e agreement regarding the Neme llae Policy of the Foundation a. ., w. The deadline for applications ie April 30, 1989. The completed application and copies are due a[ City Hell at 9320 Baseline Road, Rancho Cucamonga by 5:00 pm. A panel composed of Foundation Hoard members and Advisory Council members sill review each app lication end determine [hose moat deserving at the aaarde. Fens lists oho ere formally connected with an organization making en application may not reviea or take part in any say [he coaeideration of applications. This requirement insures the integrity of the reviea panel. All app licante are notified within 60 days of the outcome of their applications. Grant Apard Once an award hoe been made and a project funded, the app licaa[ moat agree to =upp iy uuc uweuca~im: [i:a~ cne gran[ wiu oe span[ ort Che pro3act for whvch r[ hoe received the award within the time period etipu leted on Che application. The Rancho Cucamonga Co~un ity Pounds tion moat be acknowledged in all programs and pub licatione ae aoc fated xith this project. RANwo wce~eoNra 1mMm11rITy PoDNOAT1oN GRANT APPLIGTION Por Piecal Year 1989 Name of the Organization Address CnntacE Person Address (if different) Date of Proj act Star[ Authorized Signature Officer/Director 1. 2. 3. 4. 5. 6. 7. 8. Day Phone Amount of Reqwes[ What best descr ibee your organ iza[ions' ec tivitiee/purpose a? _ Theater _ Music _ Nadia _ Literature _ Dance __ Numan Services Visual Other Ie the project you are proposing [o be presented in Rancho Cucamonga2_ Will you charge admission? IE yee~ how mueh2 Dose your organization poa sass a non-profit etatue7 If yee~ please furnish proof. Now long hea your organization been ee [abliehed? Did you receive any gran[ money for 19887 If yea, how much? From whom? Are you applying For more than SOR of your total budget?` Are your staff members paid)- If yes, how many?~ Row much?_ background Informm[ion 9. What are the mie sion and goals of your organization) 10. Please list all of the programs and events which will involve your orgeniz anon during this fiscal year. Please List costa and revenue generated by each projec [~ if poa sib le. Project Inforeution 11. Please deecr ibe Che type of project [hat will be funded with [hie grant. l2. Will Chia project be served on a volunteer baei s7 If no[, please list uuuwe~ ui amp iuyeea ann cneir eaiariee. 13. Who will [hie project se rve4 14. Please give a timeline for [he project. Bndga[ Deacrip[ioa 15. Please fill out Chie portion ae clearly and cone iee ly ae poeeib le. IE a question cannot be aneaered because there ie no information, plea ee write N/A, 16. Deacr ibe your bookkeeping/accounting method. 17. What are the da tea of your fiscal year? 18. What is the total budget of your orgenixation Eor the following years: 1986-87 1987-88 19. Please deacr ibe your organ ixational budget for 1987-88 in detail. ~~ o..... ,._. _:v. .~_ ___:__. ~.. ~_.. :_ a,..:i SEMINARS 52at S. Ohio Street Yorba Linda, CA 92888 (714) 86&2965 (714) 777.2035 RANC910 CUG1MRiGA ODM4IRJITIC FODNDATZCN (y7,xv_tr.merm~c _vmom mow v~PTuanu"i~ 1938 1. t4eeti s: Your consultant participated in. and provided information foc~ folloving meetings relating to the Paudation: September 7, 12:00 - 1:30 p.m. - Advisory Council F1urhaiairg eulw.io®ittee at Wm. Lyons Co~:Y September 13, 12:00 - 1:30 p.m. -Advisory Council meeting at eacton reaidance September 20, 5:30 - 7:00 p.m. -Advisory Cow:cil Policy aubcameittee et John Mare:arino's office Sapteaitlwr N1. 7•M - ?_M v ~ „4. e~ea~i ~~ U1reCCOIH meeCing at Lion's Park 2. Alta Lane Auditorium Project: AwaiCirg inatructiona from RCCF Board. John Mannerino wil inveatlgate whether the Foundation should demote major resources to this project. 3. Consultation and Planning: Your consultant continues to work with Viand Coaau tt eeTmembera on an individual m well ae a group tears to develop plane and strategies relating to the programs and projects of the Foundation. Board of Director members are reminded that your consultant is available for diecveaiona at any time and would welcaaie }roar calls. (714-869-2%5). ' y ..~ - Y. .: ~ ~ _ _ _ - _ ~ C _ _ _ __ t; _ f, _~ _ _ __ .~ _3 iU ^, r _ _ __ _r - ~ Y. 9. _ _ ~ is _ I. ~ ~ ~"I. ~>'= - _ - ~_ Y: Y -' ' % v '_ -~ _ ~ ` '! '-. V P i - ' - Y. I '1 J _ F f ~~J .'. G J t" C C ~ N -.. ~J '!. ST- M - ~n ~: Y '- n -, _ r S r_v y U U. _ n .. C 0. 'J _~ O ~ 3 c C .f.j c f 3 Y ~ J F r C v Y n S N 'C -ti ~ ~ r~ s~ r a s. ~ r ~ - _ r, ~ m ~ t'I r r. a a :v o -i i r m o r. c ¢.' ~ s..= n1 c:4 ~ m cr v: 0. V :: Y^ 6 G r f i~ n U W M ^J J_ n p'. J ~ _1 G Y ^ O 't U _ u. S ~ (: ^_ it .b l _ V Y I ^ J 'I. _ ~~ .-T _ Y~ T. .. G J _ , '1 - J ~... ~~ ~ 7 7 r ~! r ~. r ~- r. r T2 _ r - 3 a r