HomeMy WebLinkAbout03/05/13 Fdn FFILE
COMMUN 1T Y
1 FOUNDATION
AGENDA
A
CITY OF RANCHO CUCAMONGA
REGULAR MEETINGS
2ND Tuesdays, 5:00 P.M.
May 13, 2003
5:00 P.M.
Civic Center
Tri-Communities Conference Room
— 10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Foundation Members
Tony Mize, Chair
Harvey Cohen, M.D., Vice Chair
Ann D. Punter, Secretary/Treasurer
Michael Arreguin, Member
Bruce Bowne, Member
Charles Buquet, Member
Jo Dutton, Ph.D., Member
Sandra Metel, Member
David Parker, Member
Stan Phelps, Member
Timothy Younger, Member
City Offices: (909)477-2760
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COMMUNITY FOUNDATION
May 13, 2003 1
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call:
Michael Arreguin _ Tony Mize
Bruce Bowne David Parker _
Chuck Buquet Stan Phelps
Harvey Cohen Ann Punter
Jo Dutton Timothy Younger
Sandra Metal
B. ANNOUNCEMENTS/PRESENTATIONS
1. Swearing-in of newly appointed Board Members. Oral
C. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the
Community Foundation. State law prohibits the Foundation
from addressing any issue not previously included on the
Agenda. The Foundation may receive testimony and set the
matter for a subsequent meeting. Comments are to be limited to
five minutes per individual.
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be
routine and non-controversial. They will be acted upon by the
Foundation at one time without discussion. Any item may be
removed by a Board Member or member of the audience for
discussion:
1. Approval of the Minutes of the Special Community Pages
Foundation Meeting held April 5, 2003; Regular Community
Foundation Meeting held April 8, 2003; Special Community
Foundation Meeting held April 8, 2003 and Special Joint
Community Foundation and Library Foundation Meeting held
April 24, 2003.
2. Receive and file Treasurer's Report for the month of April 9-10
2003.
E. SUB-COMMITTEE REPORTS
None
COMMUNITY FOUNDATION
May 13, 2003 2
F. FOUNDATION BUSINESS
1. Update on the Cultural Center Project.
2. Consideration of transfer of $20,000 from the Community 11-12
Foundation's Endowment Fund to the Promoting Arts and
Literacy(PAL) Campaign Account.
3. Foundation Members update on solicitation efforts for the 13
Cultural Center Project.
4. Update regarding plans for the 2003 Founder's Gala to be 14-18
held November 1, 2003.
G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
This is the time for the Foundation to identify the items they
wish to discuss at the next meeting. These items will not be
discussed at this meeting,only identified for the next meeting:
H. ADJOURNMENT
I, Melissa Morales,Community Foundation Secretary,hereby certify
a true, accurate copy of the foregoing Community Foundation
agenda was posted on May 7, 2003, seventy-two (72)hours prior to
the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho
Cucamonga, California.
SWUVO
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COMMUNITY FOUNDATION
MINUTES OF THE APRIL 5, 2003, SPECIAL MEETING
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Community Foundation was called on
Saturday, April 5, 2003, in the Tri-Communities Room, Civic Center, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
8:30 a.m. by Chair Mize.
Present were: Board Members: Bowne, Metal and Mize. Absent: Arreguin, Buquet,
Cohen, Dutton, Parker, Punter and Younger. Staff: Kevin McArdle, Community Services
Director; Paula Pachon, Management Analyst III and Melissa Morales, Senior
Administrative Secretary.
B. ADJOURNMENT
Due to lack of a quorum, the meeting was adjourned.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
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COMMUNITY FOUNDATION
MINUTES OF THE APRIL 8, 2003, REGULAR MEETING
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community Foundation was held on
Tuesday, April 8, 2003, in the Upstairs Training Room, Civic Center, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
5:25 p.m. by Chair Mize.
Present were: Board Members: Arreguin, Bowne, Buquet, Cohen, Younger and Mize.
Absent: Dutton, Metal, Parker and Punter. Staff: Kevin McArdle, Community Services
Director; Dave Moore, Recreation Superintendent; Paula Pachon, Management Analyst III;
and Melissa Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
None
— - —C.-COMMUNICATIONS FROM THE PUBLIC
There were no communications from the Public.
D. CONSENT CALENDAR
1. To approve the Minutes of the Regular Community Foundation Meeting held March 11,
2003, and Special Joint Community and Library Foundation Meeting held March 22,
2003.
2. To receive and file Treasurer's Report for the month of March, 2003.
MOTION: Moved by Member Bowne, seconded by Member Arreguin,to approve the
Consent Calendar, as submitted. Motion carried: 6-0-4 (Absent: Dutton, Metal, Parker
and Punter).
E. SUB-COMMITTEE REPORTS
None
F. FOUNDATION BUSINESS
1. Update on the Cultural Center Project was opened by Director McArdle who called on
Consultant Gene House to discuss the on-going fundraising campaign efforts for the
Cultural Center.
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Consultant House reported on discussion held (no action was taken) at the meeting
called for on April 5"'. He was joined by the Board in discussing the following
components: 1)campaign dollar goal- $2 million; 2) purpose of the endowment—to
help support operations of the library and theater; 3) fund raising split between the
library and theater — to be split evenly; 4) campaign name and logo — the Heart
Campaign (Helping Education and the Arts); 5) campaign volunteer leadership — to
include Honorary Committee consisting of celebrities, community leaders and elected
officials; Campaign Cabinet — should include substantial donation from participating
members; and Campaign Divisions — consisting of both Foundations; 6) campaign
budget — should include monies for hospitality and staff; 7) gift chart — includes
proposed number of gifts and their levels; 8)donor recognition and commemorative gift
program — included revisions suggested at April 5"' meeting; 9) timetable —
recommended to include a yearly gala to mark campaign benchmarks and for each
regular Board meeting to include an opportunity for Board Members to report on the
status of their fundraising efforts. Following the discussion by the Board,the following
action was taken:
MOTION: Moved by Member Arreguin, seconded by Member Younger,to approve the
action items listed on the April 8, 2003, agenda report for the Cultural Center
Fundraising Campaign. Motion carried: 6-0-4 (Absent: Dutton, Metal, Parker and
Punter).
2. Consideration of participation in information booth at Silver Anniversary Event to be
held May 10, 2003, was presented by Director McArdle. He referenced staffs report
requesting the participation by Board Members at the booth to help promote the
Cultural Center fundraising effort. Members Younger, Cohen and Buquet agreed to
help man the booth for half-hour increments. No other action was taken.
3. Update regarding plans for the 2003 Founder's Night Gala to be held on November 1,
2003, was opened by Chair Mize. He called on Gwyn Frost who had requested to
address the Board. Mrs. Frost showed the Board a framed certificate that was created
when the City incorporated twenty-five years ago and suggested the possibility of
selling similar certificates at the Gala. She also noted that Catherine Bridge has many
historical documents that might be of use and submitted a letter from Jim Frost, City
Treasurer, expressing his support of the proposed fundraiser. Following her comments,
Mrs. Frost was thanked for her suggestion and informed that staff would be in contact.
Director McArdle distributed a sample sponsorship brochure for the Board's review and
comment. Consultant House recommended deleting Cultural Center campaign donor
recognition from the Gala program. The draft Gala budget, draft letter to Gala
Ambassadors inviting them to an upcoming gala meeting and 2001 Silent Auction
Donor report were also disseminated to the Board. The Board took the following action:
MOTION: Moved by Vice Chair Cohen, seconded by Member Arreguin,to approve the
sponsorship levels for the 2003 Founder's Gala, as presented by staff. Motion carried:
6-0-4 (Absent: Dutton, Metel, Parker and Punter).
April
3
G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
None
H ADJOURNMENT
Chair Mize adjourned the Regular Community Foundation Meeting at 6:25 p.m. with all
Members present except Dutton, Metal, Parker and Punter.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
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COMMUNITY FOUNDATION
MINUTES OF THE APRIL 8, 2003, SPECIAL MEETING
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Community Foundation was held on
Tuesday, April 8, 2003, in the Upstairs Training Room, Civic Center, located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
6:30 p.m. by Chair Mize.
Present were: Board Members: Arreguin, Bowne, Buquet, Cohen, Phelps, Younger and
Mize. Absent: Dutton, Metal, Parker and Punter. Staff: Kevin McArdle, Community
Services Director; Dave Moore, Recreation Superintendent; Paula Pachon, Management
Analyst III; and Melissa Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
None
C. FOUNDATION BUSINESS
1. The Community Foundation was joined by Library Foundation Members Carrasco,
Viricel and Williams to discuss consideration and prioritization of Cultural Arts
Fundraising Campaign Donor Prospects. Director McArdle and Consultant Gene
House facilitated the discussion and all Members present reviewed and provided input
on potential prospect donors. Donor lists included previous sponsors of Library and
Community Foundation events and programs, major revenue generating businesses in
the City, Chamber of Commerce affiliates and major property tax payers in the City.
Following their discussion, staff indicated that an updated donor prospect list would be
provided to both Foundations as soon as possible. No other action was taken.
D. ADJOURNMENT
The special meeting of the Community Foundation was adjourned at 7:20 p.m.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
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COMMUNITY FOUNDATION AND
LIBRARY FOUNDATION MINUTES OF THE
APRIL 24, 2003, JOINT SPECIAL MEETING
A. CALL TO ORDER
The joint special meeting of the Rancho Cucamonga Community Foundation and Library
Foundation was held on Thursday, April 24, 2003, in the Tri-Communities Room, Civic
Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The Library
Foundation meeting was called to order at 6:12 p.m. by President Williams and the
Community Foundation was called to order at 6:20 p.m. by Chair Mize.
Present were: Community Foundation Board Members: Bowne, Cohen (who arrived at
7:35 p.m.), Metel, Parker, Punter(who arrived at 7:20 p.m.), Younger and Mize. Absent:
Arreguin, Buquet and Dutton. Library Foundation Board Members: Carrasco, Davies,
Filippi, Mitchell, Pachon, Wimberly and Williams. Absent: Akahoshi, Leal and Viricel.
Staff: Deborah Clark, Library Director; Kevin McArdle, Community Services Director; Paula
Pachon, Management Analyst III; Vivian Garcia, Administrative Secretary and Melissa
Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
None
C. FOUNDATION BUSINESS
1. Board Development, Strategic Planning and Fundraising Development Process forthe
Cultural Center fundraising campaign was opened. Consultant Gene House facilitated
the evening's discussion. He gave an overview of the draft consolidated Fund
Development Plan. Components of the plan include the following: campaign strategy;
campaign dollar goal; purpose of the endowment;fundraising split between the Library
and Community Foundation; campaign name and logo; campaign volunteer leadership
structure; campaign staffing; campaign budget; campaign timeline; donor recognition
program; gift chart; timeline and campaign materials.
Both Boards reached a consensus regarding the following amendments to the
proposed plan: 1)campaign strategy— Members concurred with Consultant House's
recommendation to place announcement of Phase One of the campaign on the
consent calendar portion of the City Council's agenda. 2)purpose of endowment—to
change the wording from "the Endowment Fund to support both the operation of the
theatre and the library" to "the Endowment Fund to support both the programs of the
theatre and the library'; 3) campaign name and logo —to approve the name of"Be A
PAL"Campaign (Promoting Arts and Literacy)with logo presented that evening by staff.
LIBRARYFOUNDATION 1 April24, 2003
6
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Discussion also ensued concerning the structure of the campaign volunteer leadership.
Members were requested to forward any celebrity and non-celebrity names to the
campaign committee for consideration. Staff was suggested to provide draft honorary
cabinet letters at the next cabinet committee meeting for consideration and
personalization. Member Davies suggested adding a few school district board
members to the cabinet. Consultant House also supported sending information letters
to all local school superintendents. In discussion of the Campaign Cabinet, Chair Mize
encouraged as many Members from both Boards to attend the meetings if the need
arises (as long as a quorum is not reached). Members to the Campaign Cabinet will
include Mize, Parker, Dutton, Leal, Williams and Wimberly with Cohen as Alternate.
Discussion of the timeline, as submitted by staff, was approved as followed:
MOTION: Moved by Member Wimberly, seconded by Member Mitchell,to approve the
campaign timeline, as presented by staff: Motion carried: 7-0-3 ( Absent: Akahoshi,
Leal and Viricel).
MOTION: Moved by Vice Chair Cohen, seconded by Member Bowne, to approve the
campaign timeline, as presented by staff. Motion carried: 6-0-4 (Absent: Arreguin,
Buquet, Dutton and Punter).
Member Punter arrived at this time.
The proposed Donor Recognition Program was presented to the Board swho concurred
with the program as proposed by staff. Chair Mize noted that the handout of future
program opportunities is for informational purposes only and is a draft document which
should not be included in the solicitation packets. Action concerning the consolidated
Fund Development Plan went as follows:
MOTION: Moved by Chair Mize, seconded by Member Metel, to approve the
consolidated Fund Development Plan for the Cultural Center Fundraising Campaign.
Motion carried: 7-0-3 (Absent: Arreguin, Buquet, Dutton and Punter).
MOTION: Moved by President Williams, seconded by Member Filippi, to approve the
consolidated Fund Development Plan for the Cultural Center Fundraising Campaign.
Motion carried: 7-0-3 (Absent: Akahoshi, Leal and Viricel).
Director McArdle also distributed a draft Case Statement for the Victoria Gardens
Performing Arts Center. He asked for Members to review the information and provide
any additional comments. He also noted that both Boards should include consideration
of transferring initial start-up funds to the PAL Campaign endowment fund at their next
regular meetings. In conclusion, Consultant House was thanked by the Foundation
Members and staff for all of his efforts.
LIBRARYFOUNDATION 2 April 24, 1003
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D. ADJOURNMENT
The special joint meeting of the Community Foundation and Library Foundation was
adjourned at 7:35 p.m.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
LIBRARYFOUNDATION 3 April 24, 2003 8
R Y A N C H O C U C A M O N G A
COMMUNITY F OUNDATION
DATE: MAY 6, 2003
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: CASH REPORT-APRIL 2003
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
FUND
GENERAL $12,212.95 $268.41 ($1,393.98) $11,087.38
JACK McNAY MEMORIAL 1,463.16 0.00 0.00 .1,463.16
ENDOWMENT/DEFERRED GIVING 29,669.50 0.00 0.00 29,669.50
YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40
LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00
OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00
COMMUNITY PLAYHOUSE 722.50 18.75 0.00 741.25
JAMES CURATALO MEMORIAL FUND 4,363.00 0.00 0.00 4,363.00
OPERATING RESERVE FUND 10,000.00 0.00 0.00 10,000.00
RALPH M. LEWIS MEMORIAL FUND 5,000.00 0.00 0.00 5.000.00
TOTAL $65,587.51 $287.16 ($1,393.98) $64,480.69
RECONCILIATION
Checking Account Balance 4/30/2003 $10,901.80
Less Outstanding Checks (102.85)
Investments-LAIF 53.681.74
BALANCE $64,480.69
- 9
10500 Civic Center Drive P.O.Box 807 Rancho Cucamonga,CA 91729 (909)477-2760 FAX (909) 477-2761
APRIL 2003
REVENUE AND EXPENDITURE DETAIL
REVENUES
GENERALFUND
Bank of America-Interest $2.00
LAW-Interest 260.16
Martin Dickey-Donation 6.25
Total General Fund $268.41
COMMUNITY PLAYHOUSE FUND
Martin Dickey-Donation $18.75
Total Community Playhouse Fund $18.75
TOTAL REVENUES SY87.16
EXPENDITURES
GENERALFUND
Newport Printing Systems-Business Cards $280.44
Sir Speedy-Copies 920.19
PIP Printing-Copies 158.39
Arrowhead Credit Union•Visa charges 34.96
Total General Fund $1,393.98
TOTAL EXPENDITURES $1,393.98
10
R A N C H O C U C A M O N G A
COMMUNITY (SERVICES
SbaReport
DATE: May 13, 2003
TO: Rancho Cucamonga Community Foundation
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst III 'QV
SUBJECT: CONSIDERATION TO TRANSFER $20,000 FROM THE COMMUNITY
FOUNDATION'S ENDOWMENT FUND TO THE PROMOTING ARTS
AND LITERACY (PAL) CAMPAIGN ACCOUNT
RECOMMENDATION
The Campaign Cabinet recommends that the Community Foundation transfer $20,000
from their Endowment Fund into the Promoting Arts and Literacy (PAL) Campaign
account.
BACKGROUND/ANALYSIS
The consolidation Fund Development Plan approved by both the Community
Foundation and the Library Foundation at their April 24"' joint meeting included a 13-
month budget for the Promoting Arts and Literacy (PAL) Campaign. The total amount of
this budget was $38,730 (see attached). The recommendation approved that evening
was for the two Foundations to each contribute $19,365 towards the PAL Campaign.
At the subsequent Campaign Cabinet meeting on April 30th, Community Foundation
Chair Mize recommended that the Community Foundation contribute $20,000 towards
the PAL Campaign account. Approval of this recommendation would result in staff
transferring $20,000 from the Community Foundation's Endowment Fund into the PAL
Campaign account that would allow for start up funds for the PAL Campaign.
Rep tfully tted,
Kevin cArdle
Comm ity Services Director
Attachment
11
I:ICOMMSERVICouncil&BoardsicommunityFoundationlStaN Reports120031TransterEndowmentFundtoPALAocout5.13.03.doc
PROPOSED CULTURAL CENTER CAMPAIGN BUDGET
May 2003-June 2004
Campaign Director $ 0 (City staff)
Office Manager $ 0 (City staff)
Grant Writer $ 0 (Funded in Cultural Center Project)
Fundraising Consultants $20,930 (Proposed to be covered by Foundations-
Based on 15 hrs/month and 4 trips to
RC/month for 13 months)
IS Consultant $ 5,300
Brochures $ . 0 (Funded in Cultural Center Project)
Letterhead/Envelopes/
Labels $ 3,500 (Proposed to be covered through
Foundations)
Audio/visuals $ 0 (None projected)
Telephone $ 0 (Covered through City)
Supplies $ 0 (Covered through City)
Equipment $ 0 (Covered through City)
Postage $ 0 (Covered through City)
Duplicating $ 500 (Proposed to be covered by Foundations.
Oversize, color copies only; other copies
covered through City)
Travel` $ 500 (Proposed to be covered by Foundations-
In-state travel)
Hospitality* $ 6,500 (Proposed to be covered by Foundations—
based on $500/month)
Other $ 1,500 (Misc. marketing expenses)
TOTAL $ 3
Recommend that each Foundation provide $19,365 to cover expenses for the first 13-months of
the Campaign.
*Policy pending for approval and disbursement of funds. 12
t COMMSERV1CwncY86oeNsrC u&yFoundet t,Sheteyi%nR wL4pN24H IMaeNVC4 rkoW Budget Coc
K 4
R A N C H O C U C A M O N G A
C O M M U N I TY S E R V 1 C E S
Staff Report
DATE May 13, 2003
TO: Rancho Cucamonga Community Foundation
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst III
SUBJECT. FOUNDATION MEMBERS UPDATE ON SOLICITATION EFFORTS
FOR THE CULTURAL CENTER PROJECT
As agreed upon at our April 24th Board meeting, staff will include this agenda item on
the Community Foundation monthly agenda for the next two years and will request
that individual Boardmembers provide an update regarding the status of their efforts
to7obtair -( o tions-for-the C-uIturat-Carder Project.—
To
roject.To assist Boardmembers in tracking their donors, staff will distribute at the meeting
an updated copy of the Donor Prospect List that indicates their primary contacts for
major -donors. The primary contact has either been requested by individual
Boardmembers or has been designated for those Boardmembers who had not
signed up for 12 donors. This will allow for all Boardmembers to have 12 donors to
contact at any given time. As contacts as completed, new prospect donors can be
selected/assigned.
Resp tully ted,
Kevin
MArdle
Community Services Director
I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaH Reportsl20031UpdateonSolicitationEffort5.13.03.doc
13
R A N C H O C U C A M O N G A
COMMUNITY SERVICE &
StaffRlepoit
DATE May 13, 2003
TO: Rancho Cucamonga Community Foundation
FROM: Kevin McArdle, Community Services Director
BY: Paula Pachon, Management Analyst III
SUBJECT: UPDATE REGARDING PLANS FOR THE 2003 FOUNDER'S GALA TO
BE HELD NOVEMBER 1, 2003
RECOMMENDATION
Staff recommends that the Foundation review and approve the attached proposed
-budget for-the-2003-Founder's Gala. —
BACKGROUND/ANALYSIS
The attached budget for the 2003 Founder's Gala includes projected ticket sales,
revenue projections and expenditure detail. Staff requests that the Board review this
information and approve the attached budget for the 2003 Founder's Gala.
In addition, staff has enclosed a copy of a mailing that was recently sent to our
Ambassadors inviting them to a kick-off meeting for the Founder's Gala Ambassador
effort. This meeting will take place on Wednesday, May 21, 2003, at 6:30 p.m. in the
Tri-Communities Conference Room at the Civic Center. Additional copies of this
material will be available at your meeting. As our Ambassadors play a key role in the
success of the Gala, Foundation Boardmembers are encouraged to recruit individuals
who might be interested in becoming a Foundation Ambassador.
Resp tfully tted,
Kevin cAr e
Community Services Director
Attachment
I:ICOMMSERVICouncil&BoardslCommunityFoundationIStaN Repons120031GalaUpdate5.13.03.doc
14
COMMUNITY FOUNDATION - FOUNDERS GALA - 2003 BUDGET
Projected Sales
TICKETS
Fm
Packages 80
tion Camps8
onsor Comps16
onsor Tkkets($950) 80
gn GIN Donors24
nbesmdots3D
Tk;kets($125) 12
KETS 250
gEM DESCRIPTION REVENUEI EXPENDITURE COMMEMS
SPONSORSHIPS
PresenNq Sponsor N/A
Celebrity Sponsor 10$7.500 $ 75M
Large SPS(Nft) d 0§5.000 $ 20.(100
Medlum Sponsors 1.00D-4994) 20$2.50D S 5.000
80$1.0110 $ 8.000
Small Sponson(urKw$1,000) 80$5013 $ 4.000
150 SSW and less $ 3.750
Table Spnsors o
100$950 S 12000
Tlckat Sties 12 0 5125 S 1.500
Artibassadon
Recognition GKits 3D O$20SocS 600
$ 1,SOD
or
Celebd
CelReco0N8on $ebry Guess 3Celealibs 10.000
Celebrity lYnos 4. S 1.000
Poster aforneN Se11250$50 S 1.250 $ 850 p
Soum*Gilt $ - $ 2000 SSeek eek Sponsor
AV Equprtrenit S 500 Sones/tent/m
Equlpssent RentalsENTERTAINMENT
S 300 Tables/tenf/rockt/ecsels
Sponeor
$ - No sloassor reception W be held
$SOD
Goo ReceptionZ000
Neogne Enfedakrnerd $
Sound System $ 50D
ReResitnrenN $ 150 For entedakrens
Frklay Roorn Rental $ - Room not avollade Frday
SaNrn'by Room Rental Etiwanda Ganders $ - Included n meal cost
Electrical Connectl0m ESTIMATE $ 500
§it�yp Cyst
112;12 Stage Neo $ 490 Rent/roes Abbey/E2
17m Chagas Onsite VDlet 5ervk:e S - Free valet parlasp provkted
••D AND BEVERAGE
Sponsor Reoeptlafl s
Sponsor Reception Equipment MSW6ie
SuppliesReception Food 250 ncluded n med costDtxrer 250 Meds Wine/Corkope Corkope fee waived donatlols teverimEOwondc GordenUrsens 25 O$60♦5050e SW ts/Cloths ReglshotbNAuction TablesRepstrotbNAuction TablesTaps
P6nt IrMtes/Resporve Cards Seek Sponsor $ 150
Riot grner ROpnan $eek Sponsor $ 900
Mbc.AdverlsFp $ 500
PhoitopnophY Seek Sponsor 250 DevelopYrp
$ 40PO
Save the Dale Gads $ �W C05t
SlxXssar RrscePiton lrmtea
Sponsor 6ocitxfre PrksnO S 120 Paper cost
Shod Bonvea § - In horn¢
§ - In nomme
GrcplJc Desbn Services
Salem Aucibn Pund o* $ 12.000 S 1.000
Omer$des Itelra
s Cdy.Flower.Books $ 1.000 $ 250
THEME
CORATIONS
Th&MGN AND
$ 5.000
Roorn LightngS 1.000
Cemerpleces S - $ 1.200 15
EXPENSE/REVENUE SUMMARY $ 76,300 $ 43,260.OD
T COST/PROFR $ 33.010 6/28/2003
FE
May 8, 2003
Attention Friends of Rancho Cucamonga Arts!
The Rancho Cucamonga Community Foundation is preparing for its third Founders
Night Gala, slated for Saturday, November 1, 2003 at Etiwanda Gardens. The theme for
this years Gala is "Celebrate: Our Heritage and the Arts." The event commemorates the
City of Rancho Cucamonga's Silver Anniversary and will focus on the Cultural Center
project. The Cultural Center, which features a 500-seat theatre, a state of the art library
and an event hall, will open in the spring of 2005. The Community Foundation and the
Library Foundation are proudly working together to kick off the fundraising effort to
create an endowment fund for the Center.
The Foundation is seeking interested individuals to serve as Ambassadors for the Gala.
Our Ambassadors are key members of the Gala team who assist with many of the
details of the event including helping to identify potential sponsors and securing
donations for the silent auction. In addition, Ambassadors are involved in hand-on
activities with the Gala including assisting with decorations, guest check-in and the
operation of the silentuction. Attached please find an invitation to join us on May 21St
at 6:30 p.m. at the Civic Center as we kick off the Ambassador effort. Please invite any
other individuals who may share your enthusiasm for the event. The Ambassadors play
a key role in the success of the event!
I hope you will consider participating this year. For your convenience, I am enclosing an
application. Please complete the application and bring it to the meeting with you. If you
cannot attend but still want to be involved please mail your completed application to the
address on the form.
Please feel free to recruit some friends to join in the fun! If you have any questions,
please call me at the number below.
Sincerely,
Nettie Nielsen Paula Pachon
Recreation Supervisor Management Analyst III
(909)477-2760, extension 2104 (909)477-2760, extension 2105
nnielsen@ci.rancho-cucamonga.ca.us ppachon@ci.rancho-cucamonga.ca.us
cc: RC Community Foundation Board Kevin McArdle, CSD Director 16
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' Rancho Cucamonga Community Foundation
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2003 f0affAVO s 1111 lk eaA � The Foundation's Signature Fundraising Event
Saturday, November 1 Etiwanda Gardens
Gala Ambassadors and Friends
You are invited to a special meeting to kick off the Gala Ambassador effort on
Wednesday, May 21" at 6:30 p.m. in the TO Communities Room at the.
Rancho Cucamonga Civic Center. Refreshments will be provided.
To RSVP or for more information, call Melissa Morales at (909) 477-2760 x 2103.
Get an up-to-date preview of the new Cultural Center!
Get an overview of the exciting plans for the 2003 Gala!
Find out how you can help!
.v,,we ~ Ceeek-a& Oat llelv4 aaa't/ce 141-4,
This year, the Gala theme reflects two important community milestones; the celebration of the
City of Rancho Cucamonga's Silver Anniversary, and our forthcoming Cultural Arts Center,
future home of our Playhouse Performing Arts Theatre, Library and Celebration Hall.
�4/4 74twxaefaw
Ambassadors play a key role in the success of the Gala. They devote approximately 6 hours per
month in preparing for the Gala and act as hosts during the event. Ambassadors work with the
Foundation Board and Community Services staff on the Silent Auction component of the event
as well as helping with other components of the event. The Silent Auction is the main
fundraising activity of the event.
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Ambassadors help with obtaining donations of items 74C W"4r# 57"4 lat m
for the Silent Auction. was formed in 1987 as a non-profit
Ambassadors will arrange for the pick up of auction organization dedicated to increasing the
items. cultural, recreational and human service
Ambassadors will assist in the preparation of the items programs in Rancho Cucamonga. As a
for presentation at the Gala. non-profit 501.c.3 organization, the
Ambassadors help identify and contact potential Foundation relies on support from
sponsors. volunteers, community leaders and
Ambassadors will assist at the event with decorations, residents to expand services and
check in, and the operation of the silent auction. programs with the City.
p The goals of the Rancho Cucamonga
,4xkeeadow Community Foundation include creating
an endowment fund to support
Complimentary ticket to the Gala (a $125 value). operations and programming of the
Recognition at a City Council meeting. Cultural Arts Center and to plan and
Proud contribution to the community and the arts. conduct an annual "Foundation Signature
Event" to raise funds for one or more of
the identified projects.
17
RANCHO CUCAMONGA COMMUNITY FOUNDATION
GALA AMBASSADOR INFORMATION FORM
Name ---------------------------—--------------------- Date------
MailingAddress ------------------------------------------------------------------
Home Phone ----------------------------- Business Phone _—----—_—-----—______
Which phone number is best to contact you: —--------—----—_—__________—____—_
E-Mail -------------------------------------------------------
FaxNumber---------------------------------------------------
Have you been an Ambassador before?
Please return the completed application attention:
Melissa Morales
City of Rancho Cucamonga Community Services Department
10500 Civic Center Drive, Rancho Cucamonga, 91730
RANCHO CUCAMONGA COMMUNITY FOUNDATION
GALA AMBASSADOR INFORMATION FORM
Name ------------------------------------------------------ Date---------
MailingAddress ----------------------------------------------------------
Home Phone --------—------------------ Business Phone —--------------------_
Which phone number is best to contact you: -------------------------------—_-____-
E-Mail ------------------------------------------------------------
FaxNumber-----------------------------------------------------
Have you been an Ambassador before?-------—_—________
Please return the completed application attention:
Melissa Morales
City of Rancho Cucamonga Community Services Department 18
10500 Civic Center Drive, Rancho Cucamonga, 91730
A N CHO C U C A M O N G A
COMMUNITY F OUNDATION
May 8, 2003
Attention Friends of Rancho Cucamonga Artsl
The Rancho Cucamonga Community Foundation is preparing for its third Founders
Night Gala, slated for Saturday, November 1, 2003 at Etiwanda Gardens. The theme for
this years Gala is "Celebrate: Our Heritage and the Arts." The event commemorates the
City of Rancho Cucamonga's Silver Anniversary and will focus on the Cultural Center
project. The Cultural Center, which features a 500-seat theatre, a state of the art library
and an event hall, will open in the spring of 2005. The Community Foundation and the
Library Foundation are proudly working together to kick off the fundraising effort to
create an endowment fund for the Center.
The Foundation is seeking interested individuals to serve as Ambassadors for the Gala.
Our Ambassadors are key members of the Gala team who assist with many of the
details of the event including helping .to identify potential sponsors and securing
donations for the silent auction. In addition, Ambassadors are involved in hand-on
activities with the Gala including assisting with decorations, guest check-in and the
operation of the silent auction. Attached please find an invitation to join us on May 216t
at 6:30 p.m.-at-the Civic Center as weidck off the Ambassador-effort. Please invite any
other individuals who may share your enthusiasm for the event. The Ambassadors play
a key role in the success of the eventl
I hope you will consider participating this year. For your convenience, I am enclosing an
application.PJease complete the application and bring it to the meeting with you. If you
cannot attend but still want to be involved please mail your completed application to the
address on the form.
Please feel free to recruit some friends to join in the funs If you have any questions,
please call me at the number below.
Sincerely,
Nettie Nielsen Paula Pachon
Recreation Supervisor Management Analyst III
(909) 477-2760 extension 2104 (909)477-2760, extension 2105
nnielsen@ci.rancho-cucamonga.ca.us ppachon@ci.rancho-cucamonga.ca.us
cc: FIC Community Foundation Board
1D500 Civic Center Drive • P.O.Box a07 • Rancho Cucamonga,CA 91729 • (909) 477-2760 • FAX (909) 477-2761
Rancho Cucamonga Community
Foundation
. 'JIGHT Cf ALA
1?003 1604411' Lk /VWt Bala - The Foundation's Signature Fundraising Event
Saturday, November 1 ' — Etiwanda Gardens
Gala Ambassadors and Friends
You are invited to a special meeting to kick off the Gala Ambassador effort on
Wednesday, May 211' at 6:30 p.m. in the TO Communities Room at the
Rancho Cucamonga Civic Center. Refreshments will be provided.
To RSVP or for more information, call Melissa Morales at(909) 477-2760 x 2103.
Get an up-to-date preview of the new Cultural Center!
Get an overview of the exciting plans for the 2003 Gala!
Find out how you can help!
T/ceare ^� G'e�e6wate 06, >le/yi ft Od ek, A4
This year, the Gala theme-reflects two important community milestones; the celebration of the
City of Rancho Cucamonga's Silver Anniversary, and our forthcoming Cultural Arts Center,
future home of our Playhouse Performing Arts Theatre, Library and Celebration Hall.
�a/a 14 //ad"Fa Ig/V
-Ambassadors play a key role in the success of the Gala. They devote approximately 6 hours per
month in preparing for the Gala and act as hosts during the event. Ambassadors work with the
Foundation Board and Community Services staff on the Silent Auction component of the event
as well as helping with other components of the event. The Silent Auction is the main
fundraising activity of the event.
o�as 740aam4al-e
• Ambassadors help with obtaining donations of items ?Ae &mwwW# 57ma&a y
for the Silent Auction. was formed in 1987 as a non-profit
Ambassadors will arrange for the pick up of auction organization dedicated to increasing the
items. cultural, recreational and human service
• Ambassadors will assist in the preparation of the items programs in Rancho Cucamonga. As a
for presentation at the Gala. non-profit 501.c.3 organization, the
• Ambassadors help identify and contact potential Foundation relies on support from
sponsors. volunteers, community leaders and
• Ambassadors will assist at the event with decorations, residents to expand services and
check in, and the operation of the silent auction. programs with the City.
The goals of the Rancho Cucamonga
AW44=60- Sege ts• Community Foundation include creating
an endowment fund to support
• Complimentary ticket to the Gala (a $125 value). operations and programming of the
• Recognition at a City Council meeting. Cultural Arts Center and to plan and
• Proud contribution to the community and the arts. conduct an annual "Foundation Signature
Event" to raise funds for one or more of
the identified projects.
RANCHO CUCAMONGA COMMUNITY FOUNDATION
GALA AMBASSADOR INFORMATION FORM
Name ------------------------------------------------------------ Date________
Mailing Address -----------------------------------
Phone --------------------_------- Business Phone
Which phone number is best to contact you: ________________________________________
E-Mail -------------------------------------------------------------
FaxNumber--------------------------------------------
Have you been an Ambassador before?
Please return the completed application attention:
Melissa Morales
City of Rancho Cucamonga Community Services Department
10500 Civic Center Drive, Rancho Cucamonga, 91730
Victoria Gardens Cultural Center - Rancho Cucamonga
Name: Business: Date:
Address: Phone_( 1
City: State: Zip Code: E-Mail:
t/We believe in expanding opportunities for arts and literacy in our community. IANe will support the PAL Campaign with a tax-deductible gift.
Total Gift/Pledge: $ Please designate my/our gift for the:
❑Cultural Center Fund
Payment Enclosed: o Performing Arts
Balance Due:
c Library Books
D Area of greatest need
(Payments maybe meds through May 2005)
o Please call me/us about becoming a Cultural Center Ambassador.
Balance to be paid: o Monthly o Quarterly o Please feel free to list my/our name as a donor.
c Semi-Annually o Annually
Please make checks payable to:
9? 5w i kummm
PAL CampaignP.O.Box 807—Community ServicesRancho Cucamonga,CA 91729�_ Questions: Please call(909)477-2760
CULTURAL CENTER PROSPECTIVE DONOR
BUSINESS NAME: CONTACT NAME:
WORK PHONE NUMBER: CELL PHONE NUMBER:
E MAIL ADDRESS: CORPORATE FOUNDATION:
No Yes
SOURCE FOR DONOR: SUGGESTED DONOR AMOUNT:
PRIMARY CONTACT: SECONDARY CONTACT:
PREVIOUS DONOR:
Library RCCF
FUNDRAISING CAMPAIGN: MINIMUM GIFT: DONATION AMT PLEDGED:
Major Recognition Opportunities
Category: Varies
Library Stack Dedication $1,500
Family Wall of Art $300
Playhouse Seat Dedication $250
Imagination Courtyard —,Donor's Plaza $100
Library Table &Chairs $500 $300 $250
Adopt-A-Magazine — Library $300
Adopt-A-Book - Library $25
Donation Restricted: No_Yes: Library_ Theater_
Date(s) Contacted:
How Contacted:
Outcome of Contact:
Notes:
Gill � ��z
For Administrative Use Only:
Donation Amount Recd: Date: Submitted to Finance:
Entered into Database: Acknowledgement Letter Sent: