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HomeMy WebLinkAbout03/05/13 Fdn FFILE COMMUN 1T Y 1 FOUNDATION AGENDA A CITY OF RANCHO CUCAMONGA REGULAR MEETINGS 2ND Tuesdays, 5:00 P.M. May 13, 2003 5:00 P.M. Civic Center Tri-Communities Conference Room — 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Foundation Members Tony Mize, Chair Harvey Cohen, M.D., Vice Chair Ann D. Punter, Secretary/Treasurer Michael Arreguin, Member Bruce Bowne, Member Charles Buquet, Member Jo Dutton, Ph.D., Member Sandra Metel, Member David Parker, Member Stan Phelps, Member Timothy Younger, Member City Offices: (909)477-2760 4ao", COMMUNITY FOUNDATION May 13, 2003 1 A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call: Michael Arreguin _ Tony Mize Bruce Bowne David Parker _ Chuck Buquet Stan Phelps Harvey Cohen Ann Punter Jo Dutton Timothy Younger Sandra Metal B. ANNOUNCEMENTS/PRESENTATIONS 1. Swearing-in of newly appointed Board Members. Oral C. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Community Foundation. State law prohibits the Foundation from addressing any issue not previously included on the Agenda. The Foundation may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Foundation at one time without discussion. Any item may be removed by a Board Member or member of the audience for discussion: 1. Approval of the Minutes of the Special Community Pages Foundation Meeting held April 5, 2003; Regular Community Foundation Meeting held April 8, 2003; Special Community Foundation Meeting held April 8, 2003 and Special Joint Community Foundation and Library Foundation Meeting held April 24, 2003. 2. Receive and file Treasurer's Report for the month of April 9-10 2003. E. SUB-COMMITTEE REPORTS None COMMUNITY FOUNDATION May 13, 2003 2 F. FOUNDATION BUSINESS 1. Update on the Cultural Center Project. 2. Consideration of transfer of $20,000 from the Community 11-12 Foundation's Endowment Fund to the Promoting Arts and Literacy(PAL) Campaign Account. 3. Foundation Members update on solicitation efforts for the 13 Cultural Center Project. 4. Update regarding plans for the 2003 Founder's Gala to be 14-18 held November 1, 2003. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS This is the time for the Foundation to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting,only identified for the next meeting: H. ADJOURNMENT I, Melissa Morales,Community Foundation Secretary,hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on May 7, 2003, seventy-two (72)hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. SWUVO U00 COMMUNITY FOUNDATION MINUTES OF THE APRIL 5, 2003, SPECIAL MEETING A. CALL TO ORDER A special meeting of the Rancho Cucamonga Community Foundation was called on Saturday, April 5, 2003, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 8:30 a.m. by Chair Mize. Present were: Board Members: Bowne, Metal and Mize. Absent: Arreguin, Buquet, Cohen, Dutton, Parker, Punter and Younger. Staff: Kevin McArdle, Community Services Director; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ADJOURNMENT Due to lack of a quorum, the meeting was adjourned. Respectfully submitted, Melissa Morales Senior Administrative Secretary prt , 1 9. unof 'ww" COMMUNITY FOUNDATION MINUTES OF THE APRIL 8, 2003, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Tuesday, April 8, 2003, in the Upstairs Training Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:25 p.m. by Chair Mize. Present were: Board Members: Arreguin, Bowne, Buquet, Cohen, Younger and Mize. Absent: Dutton, Metal, Parker and Punter. Staff: Kevin McArdle, Community Services Director; Dave Moore, Recreation Superintendent; Paula Pachon, Management Analyst III; and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None — - —C.-COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held March 11, 2003, and Special Joint Community and Library Foundation Meeting held March 22, 2003. 2. To receive and file Treasurer's Report for the month of March, 2003. MOTION: Moved by Member Bowne, seconded by Member Arreguin,to approve the Consent Calendar, as submitted. Motion carried: 6-0-4 (Absent: Dutton, Metal, Parker and Punter). E. SUB-COMMITTEE REPORTS None F. FOUNDATION BUSINESS 1. Update on the Cultural Center Project was opened by Director McArdle who called on Consultant Gene House to discuss the on-going fundraising campaign efforts for the Cultural Center. prt 2 5 R Consultant House reported on discussion held (no action was taken) at the meeting called for on April 5"'. He was joined by the Board in discussing the following components: 1)campaign dollar goal- $2 million; 2) purpose of the endowment—to help support operations of the library and theater; 3) fund raising split between the library and theater — to be split evenly; 4) campaign name and logo — the Heart Campaign (Helping Education and the Arts); 5) campaign volunteer leadership — to include Honorary Committee consisting of celebrities, community leaders and elected officials; Campaign Cabinet — should include substantial donation from participating members; and Campaign Divisions — consisting of both Foundations; 6) campaign budget — should include monies for hospitality and staff; 7) gift chart — includes proposed number of gifts and their levels; 8)donor recognition and commemorative gift program — included revisions suggested at April 5"' meeting; 9) timetable — recommended to include a yearly gala to mark campaign benchmarks and for each regular Board meeting to include an opportunity for Board Members to report on the status of their fundraising efforts. Following the discussion by the Board,the following action was taken: MOTION: Moved by Member Arreguin, seconded by Member Younger,to approve the action items listed on the April 8, 2003, agenda report for the Cultural Center Fundraising Campaign. Motion carried: 6-0-4 (Absent: Dutton, Metal, Parker and Punter). 2. Consideration of participation in information booth at Silver Anniversary Event to be held May 10, 2003, was presented by Director McArdle. He referenced staffs report requesting the participation by Board Members at the booth to help promote the Cultural Center fundraising effort. Members Younger, Cohen and Buquet agreed to help man the booth for half-hour increments. No other action was taken. 3. Update regarding plans for the 2003 Founder's Night Gala to be held on November 1, 2003, was opened by Chair Mize. He called on Gwyn Frost who had requested to address the Board. Mrs. Frost showed the Board a framed certificate that was created when the City incorporated twenty-five years ago and suggested the possibility of selling similar certificates at the Gala. She also noted that Catherine Bridge has many historical documents that might be of use and submitted a letter from Jim Frost, City Treasurer, expressing his support of the proposed fundraiser. Following her comments, Mrs. Frost was thanked for her suggestion and informed that staff would be in contact. Director McArdle distributed a sample sponsorship brochure for the Board's review and comment. Consultant House recommended deleting Cultural Center campaign donor recognition from the Gala program. The draft Gala budget, draft letter to Gala Ambassadors inviting them to an upcoming gala meeting and 2001 Silent Auction Donor report were also disseminated to the Board. The Board took the following action: MOTION: Moved by Vice Chair Cohen, seconded by Member Arreguin,to approve the sponsorship levels for the 2003 Founder's Gala, as presented by staff. Motion carried: 6-0-4 (Absent: Dutton, Metel, Parker and Punter). April 3 G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None H ADJOURNMENT Chair Mize adjourned the Regular Community Foundation Meeting at 6:25 p.m. with all Members present except Dutton, Metal, Parker and Punter. Respectfully submitted, Melissa Morales Senior Administrative Secretary rit 6, eUU 4 r y off,,„�•vw�"'d COMMUNITY FOUNDATION MINUTES OF THE APRIL 8, 2003, SPECIAL MEETING A. CALL TO ORDER A special meeting of the Rancho Cucamonga Community Foundation was held on Tuesday, April 8, 2003, in the Upstairs Training Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:30 p.m. by Chair Mize. Present were: Board Members: Arreguin, Bowne, Buquet, Cohen, Phelps, Younger and Mize. Absent: Dutton, Metal, Parker and Punter. Staff: Kevin McArdle, Community Services Director; Dave Moore, Recreation Superintendent; Paula Pachon, Management Analyst III; and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. FOUNDATION BUSINESS 1. The Community Foundation was joined by Library Foundation Members Carrasco, Viricel and Williams to discuss consideration and prioritization of Cultural Arts Fundraising Campaign Donor Prospects. Director McArdle and Consultant Gene House facilitated the discussion and all Members present reviewed and provided input on potential prospect donors. Donor lists included previous sponsors of Library and Community Foundation events and programs, major revenue generating businesses in the City, Chamber of Commerce affiliates and major property tax payers in the City. Following their discussion, staff indicated that an updated donor prospect list would be provided to both Foundations as soon as possible. No other action was taken. D. ADJOURNMENT The special meeting of the Community Foundation was adjourned at 7:20 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary pr: , 5 R U nW We Wpm COMMUNITY FOUNDATION AND LIBRARY FOUNDATION MINUTES OF THE APRIL 24, 2003, JOINT SPECIAL MEETING A. CALL TO ORDER The joint special meeting of the Rancho Cucamonga Community Foundation and Library Foundation was held on Thursday, April 24, 2003, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The Library Foundation meeting was called to order at 6:12 p.m. by President Williams and the Community Foundation was called to order at 6:20 p.m. by Chair Mize. Present were: Community Foundation Board Members: Bowne, Cohen (who arrived at 7:35 p.m.), Metel, Parker, Punter(who arrived at 7:20 p.m.), Younger and Mize. Absent: Arreguin, Buquet and Dutton. Library Foundation Board Members: Carrasco, Davies, Filippi, Mitchell, Pachon, Wimberly and Williams. Absent: Akahoshi, Leal and Viricel. Staff: Deborah Clark, Library Director; Kevin McArdle, Community Services Director; Paula Pachon, Management Analyst III; Vivian Garcia, Administrative Secretary and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. FOUNDATION BUSINESS 1. Board Development, Strategic Planning and Fundraising Development Process forthe Cultural Center fundraising campaign was opened. Consultant Gene House facilitated the evening's discussion. He gave an overview of the draft consolidated Fund Development Plan. Components of the plan include the following: campaign strategy; campaign dollar goal; purpose of the endowment;fundraising split between the Library and Community Foundation; campaign name and logo; campaign volunteer leadership structure; campaign staffing; campaign budget; campaign timeline; donor recognition program; gift chart; timeline and campaign materials. Both Boards reached a consensus regarding the following amendments to the proposed plan: 1)campaign strategy— Members concurred with Consultant House's recommendation to place announcement of Phase One of the campaign on the consent calendar portion of the City Council's agenda. 2)purpose of endowment—to change the wording from "the Endowment Fund to support both the operation of the theatre and the library" to "the Endowment Fund to support both the programs of the theatre and the library'; 3) campaign name and logo —to approve the name of"Be A PAL"Campaign (Promoting Arts and Literacy)with logo presented that evening by staff. LIBRARYFOUNDATION 1 April24, 2003 6 x Discussion also ensued concerning the structure of the campaign volunteer leadership. Members were requested to forward any celebrity and non-celebrity names to the campaign committee for consideration. Staff was suggested to provide draft honorary cabinet letters at the next cabinet committee meeting for consideration and personalization. Member Davies suggested adding a few school district board members to the cabinet. Consultant House also supported sending information letters to all local school superintendents. In discussion of the Campaign Cabinet, Chair Mize encouraged as many Members from both Boards to attend the meetings if the need arises (as long as a quorum is not reached). Members to the Campaign Cabinet will include Mize, Parker, Dutton, Leal, Williams and Wimberly with Cohen as Alternate. Discussion of the timeline, as submitted by staff, was approved as followed: MOTION: Moved by Member Wimberly, seconded by Member Mitchell,to approve the campaign timeline, as presented by staff: Motion carried: 7-0-3 ( Absent: Akahoshi, Leal and Viricel). MOTION: Moved by Vice Chair Cohen, seconded by Member Bowne, to approve the campaign timeline, as presented by staff. Motion carried: 6-0-4 (Absent: Arreguin, Buquet, Dutton and Punter). Member Punter arrived at this time. The proposed Donor Recognition Program was presented to the Board swho concurred with the program as proposed by staff. Chair Mize noted that the handout of future program opportunities is for informational purposes only and is a draft document which should not be included in the solicitation packets. Action concerning the consolidated Fund Development Plan went as follows: MOTION: Moved by Chair Mize, seconded by Member Metel, to approve the consolidated Fund Development Plan for the Cultural Center Fundraising Campaign. Motion carried: 7-0-3 (Absent: Arreguin, Buquet, Dutton and Punter). MOTION: Moved by President Williams, seconded by Member Filippi, to approve the consolidated Fund Development Plan for the Cultural Center Fundraising Campaign. Motion carried: 7-0-3 (Absent: Akahoshi, Leal and Viricel). Director McArdle also distributed a draft Case Statement for the Victoria Gardens Performing Arts Center. He asked for Members to review the information and provide any additional comments. He also noted that both Boards should include consideration of transferring initial start-up funds to the PAL Campaign endowment fund at their next regular meetings. In conclusion, Consultant House was thanked by the Foundation Members and staff for all of his efforts. LIBRARYFOUNDATION 2 April 24, 1003 7 K ^( D. ADJOURNMENT The special joint meeting of the Community Foundation and Library Foundation was adjourned at 7:35 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary LIBRARYFOUNDATION 3 April 24, 2003 8 R Y A N C H O C U C A M O N G A COMMUNITY F OUNDATION DATE: MAY 6, 2003 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-APRIL 2003 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $12,212.95 $268.41 ($1,393.98) $11,087.38 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 .1,463.16 ENDOWMENT/DEFERRED GIVING 29,669.50 0.00 0.00 29,669.50 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 COMMUNITY PLAYHOUSE 722.50 18.75 0.00 741.25 JAMES CURATALO MEMORIAL FUND 4,363.00 0.00 0.00 4,363.00 OPERATING RESERVE FUND 10,000.00 0.00 0.00 10,000.00 RALPH M. LEWIS MEMORIAL FUND 5,000.00 0.00 0.00 5.000.00 TOTAL $65,587.51 $287.16 ($1,393.98) $64,480.69 RECONCILIATION Checking Account Balance 4/30/2003 $10,901.80 Less Outstanding Checks (102.85) Investments-LAIF 53.681.74 BALANCE $64,480.69 - 9 10500 Civic Center Drive P.O.Box 807 Rancho Cucamonga,CA 91729 (909)477-2760 FAX (909) 477-2761 APRIL 2003 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $2.00 LAW-Interest 260.16 Martin Dickey-Donation 6.25 Total General Fund $268.41 COMMUNITY PLAYHOUSE FUND Martin Dickey-Donation $18.75 Total Community Playhouse Fund $18.75 TOTAL REVENUES SY87.16 EXPENDITURES GENERALFUND Newport Printing Systems-Business Cards $280.44 Sir Speedy-Copies 920.19 PIP Printing-Copies 158.39 Arrowhead Credit Union•Visa charges 34.96 Total General Fund $1,393.98 TOTAL EXPENDITURES $1,393.98 10 R A N C H O C U C A M O N G A COMMUNITY (SERVICES SbaReport DATE: May 13, 2003 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III 'QV SUBJECT: CONSIDERATION TO TRANSFER $20,000 FROM THE COMMUNITY FOUNDATION'S ENDOWMENT FUND TO THE PROMOTING ARTS AND LITERACY (PAL) CAMPAIGN ACCOUNT RECOMMENDATION The Campaign Cabinet recommends that the Community Foundation transfer $20,000 from their Endowment Fund into the Promoting Arts and Literacy (PAL) Campaign account. BACKGROUND/ANALYSIS The consolidation Fund Development Plan approved by both the Community Foundation and the Library Foundation at their April 24"' joint meeting included a 13- month budget for the Promoting Arts and Literacy (PAL) Campaign. The total amount of this budget was $38,730 (see attached). The recommendation approved that evening was for the two Foundations to each contribute $19,365 towards the PAL Campaign. At the subsequent Campaign Cabinet meeting on April 30th, Community Foundation Chair Mize recommended that the Community Foundation contribute $20,000 towards the PAL Campaign account. Approval of this recommendation would result in staff transferring $20,000 from the Community Foundation's Endowment Fund into the PAL Campaign account that would allow for start up funds for the PAL Campaign. Rep tfully tted, Kevin cArdle Comm ity Services Director Attachment 11 I:ICOMMSERVICouncil&BoardsicommunityFoundationlStaN Reports120031TransterEndowmentFundtoPALAocout5.13.03.doc PROPOSED CULTURAL CENTER CAMPAIGN BUDGET May 2003-June 2004 Campaign Director $ 0 (City staff) Office Manager $ 0 (City staff) Grant Writer $ 0 (Funded in Cultural Center Project) Fundraising Consultants $20,930 (Proposed to be covered by Foundations- Based on 15 hrs/month and 4 trips to RC/month for 13 months) IS Consultant $ 5,300 Brochures $ . 0 (Funded in Cultural Center Project) Letterhead/Envelopes/ Labels $ 3,500 (Proposed to be covered through Foundations) Audio/visuals $ 0 (None projected) Telephone $ 0 (Covered through City) Supplies $ 0 (Covered through City) Equipment $ 0 (Covered through City) Postage $ 0 (Covered through City) Duplicating $ 500 (Proposed to be covered by Foundations. Oversize, color copies only; other copies covered through City) Travel` $ 500 (Proposed to be covered by Foundations- In-state travel) Hospitality* $ 6,500 (Proposed to be covered by Foundations— based on $500/month) Other $ 1,500 (Misc. marketing expenses) TOTAL $ 3 Recommend that each Foundation provide $19,365 to cover expenses for the first 13-months of the Campaign. *Policy pending for approval and disbursement of funds. 12 t COMMSERV1CwncY86oeNsrC u&yFoundet t,Sheteyi%nR wL4pN24H IMaeNVC4 rkoW Budget Coc K 4 R A N C H O C U C A M O N G A C O M M U N I TY S E R V 1 C E S Staff Report DATE May 13, 2003 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT. FOUNDATION MEMBERS UPDATE ON SOLICITATION EFFORTS FOR THE CULTURAL CENTER PROJECT As agreed upon at our April 24th Board meeting, staff will include this agenda item on the Community Foundation monthly agenda for the next two years and will request that individual Boardmembers provide an update regarding the status of their efforts to7obtair -( o tions-for-the C-uIturat-Carder Project.— To roject.To assist Boardmembers in tracking their donors, staff will distribute at the meeting an updated copy of the Donor Prospect List that indicates their primary contacts for major -donors. The primary contact has either been requested by individual Boardmembers or has been designated for those Boardmembers who had not signed up for 12 donors. This will allow for all Boardmembers to have 12 donors to contact at any given time. As contacts as completed, new prospect donors can be selected/assigned. Resp tully ted, Kevin MArdle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaH Reportsl20031UpdateonSolicitationEffort5.13.03.doc 13 R A N C H O C U C A M O N G A COMMUNITY SERVICE & StaffRlepoit DATE May 13, 2003 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: UPDATE REGARDING PLANS FOR THE 2003 FOUNDER'S GALA TO BE HELD NOVEMBER 1, 2003 RECOMMENDATION Staff recommends that the Foundation review and approve the attached proposed -budget for-the-2003-Founder's Gala. — BACKGROUND/ANALYSIS The attached budget for the 2003 Founder's Gala includes projected ticket sales, revenue projections and expenditure detail. Staff requests that the Board review this information and approve the attached budget for the 2003 Founder's Gala. In addition, staff has enclosed a copy of a mailing that was recently sent to our Ambassadors inviting them to a kick-off meeting for the Founder's Gala Ambassador effort. This meeting will take place on Wednesday, May 21, 2003, at 6:30 p.m. in the Tri-Communities Conference Room at the Civic Center. Additional copies of this material will be available at your meeting. As our Ambassadors play a key role in the success of the Gala, Foundation Boardmembers are encouraged to recruit individuals who might be interested in becoming a Foundation Ambassador. Resp tfully tted, Kevin cAr e Community Services Director Attachment I:ICOMMSERVICouncil&BoardslCommunityFoundationIStaN Repons120031GalaUpdate5.13.03.doc 14 COMMUNITY FOUNDATION - FOUNDERS GALA - 2003 BUDGET Projected Sales TICKETS Fm Packages 80 tion Camps8 onsor Comps16 onsor Tkkets($950) 80 gn GIN Donors24 nbesmdots3D Tk;kets($125) 12 KETS 250 gEM DESCRIPTION REVENUEI EXPENDITURE COMMEMS SPONSORSHIPS PresenNq Sponsor N/A Celebrity Sponsor 10$7.500 $ 75M Large SPS(Nft) d 0§5.000 $ 20.(100 Medlum Sponsors 1.00D-4994) 20$2.50D S 5.000 80$1.0110 $ 8.000 Small Sponson(urKw$1,000) 80$5013 $ 4.000 150 SSW and less $ 3.750 Table Spnsors o 100$950 S 12000 Tlckat Sties 12 0 5125 S 1.500 Artibassadon Recognition GKits 3D O$20SocS 600 $ 1,SOD or Celebd CelReco0N8on $ebry Guess 3Celealibs 10.000 Celebrity lYnos 4. S 1.000 Poster aforneN Se11250$50 S 1.250 $ 850 p Soum*Gilt $ - $ 2000 SSeek eek Sponsor AV Equprtrenit S 500 Sones/tent/m Equlpssent RentalsENTERTAINMENT S 300 Tables/tenf/rockt/ecsels Sponeor $ - No sloassor reception W be held $SOD Goo ReceptionZ000 Neogne Enfedakrnerd $ Sound System $ 50D ReResitnrenN $ 150 For entedakrens Frklay Roorn Rental $ - Room not avollade Frday SaNrn'by Room Rental Etiwanda Ganders $ - Included n meal cost Electrical Connectl0m ESTIMATE $ 500 §it�yp Cyst 112;12 Stage Neo $ 490 Rent/roes Abbey/E2 17m Chagas Onsite VDlet 5ervk:e S - Free valet parlasp provkted ••D AND BEVERAGE Sponsor Reoeptlafl s Sponsor Reception Equipment MSW6ie SuppliesReception Food 250 ncluded n med costDtxrer 250 Meds Wine/Corkope Corkope fee waived donatlols teverimEOwondc GordenUrsens 25 O$60♦5050e SW ts/Cloths ReglshotbNAuction TablesRepstrotbNAuction TablesTaps P6nt IrMtes/Resporve Cards Seek Sponsor $ 150 Riot grner ROpnan $eek Sponsor $ 900 Mbc.AdverlsFp $ 500 PhoitopnophY Seek Sponsor 250 DevelopYrp $ 40PO Save the Dale Gads $ �W C05t SlxXssar RrscePiton lrmtea Sponsor 6ocitxfre PrksnO S 120 Paper cost Shod Bonvea § - In horn¢ § - In nomme GrcplJc Desbn Services Salem Aucibn Pund o* $ 12.000 S 1.000 Omer$des Itelra s Cdy.Flower.Books $ 1.000 $ 250 THEME CORATIONS Th&MGN AND $ 5.000 Roorn LightngS 1.000 Cemerpleces S - $ 1.200 15 EXPENSE/REVENUE SUMMARY $ 76,300 $ 43,260.OD T COST/PROFR $ 33.010 6/28/2003 FE May 8, 2003 Attention Friends of Rancho Cucamonga Arts! The Rancho Cucamonga Community Foundation is preparing for its third Founders Night Gala, slated for Saturday, November 1, 2003 at Etiwanda Gardens. The theme for this years Gala is "Celebrate: Our Heritage and the Arts." The event commemorates the City of Rancho Cucamonga's Silver Anniversary and will focus on the Cultural Center project. The Cultural Center, which features a 500-seat theatre, a state of the art library and an event hall, will open in the spring of 2005. The Community Foundation and the Library Foundation are proudly working together to kick off the fundraising effort to create an endowment fund for the Center. The Foundation is seeking interested individuals to serve as Ambassadors for the Gala. Our Ambassadors are key members of the Gala team who assist with many of the details of the event including helping to identify potential sponsors and securing donations for the silent auction. In addition, Ambassadors are involved in hand-on activities with the Gala including assisting with decorations, guest check-in and the operation of the silentuction. Attached please find an invitation to join us on May 21St at 6:30 p.m. at the Civic Center as we kick off the Ambassador effort. Please invite any other individuals who may share your enthusiasm for the event. The Ambassadors play a key role in the success of the event! I hope you will consider participating this year. For your convenience, I am enclosing an application. Please complete the application and bring it to the meeting with you. If you cannot attend but still want to be involved please mail your completed application to the address on the form. Please feel free to recruit some friends to join in the fun! If you have any questions, please call me at the number below. Sincerely, Nettie Nielsen Paula Pachon Recreation Supervisor Management Analyst III (909)477-2760, extension 2104 (909)477-2760, extension 2105 nnielsen@ci.rancho-cucamonga.ca.us ppachon@ci.rancho-cucamonga.ca.us cc: RC Community Foundation Board Kevin McArdle, CSD Director 16 AO! nd�' VYYd(� ' Rancho Cucamonga Community Foundation � V(.�/(� {G rrrNi'1r1MNM1MM1{MMMWWW 2003 f0affAVO s 1111 lk eaA � The Foundation's Signature Fundraising Event Saturday, November 1 Etiwanda Gardens Gala Ambassadors and Friends You are invited to a special meeting to kick off the Gala Ambassador effort on Wednesday, May 21" at 6:30 p.m. in the TO Communities Room at the. Rancho Cucamonga Civic Center. Refreshments will be provided. To RSVP or for more information, call Melissa Morales at (909) 477-2760 x 2103. Get an up-to-date preview of the new Cultural Center! Get an overview of the exciting plans for the 2003 Gala! Find out how you can help! .v,,we ~ Ceeek-a& Oat llelv4 aaa't/ce 141-4, This year, the Gala theme reflects two important community milestones; the celebration of the City of Rancho Cucamonga's Silver Anniversary, and our forthcoming Cultural Arts Center, future home of our Playhouse Performing Arts Theatre, Library and Celebration Hall. �4/4 74twxaefaw Ambassadors play a key role in the success of the Gala. They devote approximately 6 hours per month in preparing for the Gala and act as hosts during the event. Ambassadors work with the Foundation Board and Community Services staff on the Silent Auction component of the event as well as helping with other components of the event. The Silent Auction is the main fundraising activity of the event. �o�e o�t/re ft�r6assadora ," �&^,""� Ambassadors help with obtaining donations of items 74C W"4r# 57"4 lat m for the Silent Auction. was formed in 1987 as a non-profit Ambassadors will arrange for the pick up of auction organization dedicated to increasing the items. cultural, recreational and human service Ambassadors will assist in the preparation of the items programs in Rancho Cucamonga. As a for presentation at the Gala. non-profit 501.c.3 organization, the Ambassadors help identify and contact potential Foundation relies on support from sponsors. volunteers, community leaders and Ambassadors will assist at the event with decorations, residents to expand services and check in, and the operation of the silent auction. programs with the City. p The goals of the Rancho Cucamonga ,4xkeeadow Community Foundation include creating an endowment fund to support Complimentary ticket to the Gala (a $125 value). operations and programming of the Recognition at a City Council meeting. Cultural Arts Center and to plan and Proud contribution to the community and the arts. conduct an annual "Foundation Signature Event" to raise funds for one or more of the identified projects. 17 RANCHO CUCAMONGA COMMUNITY FOUNDATION GALA AMBASSADOR INFORMATION FORM Name ---------------------------—--------------------- Date------ MailingAddress ------------------------------------------------------------------ Home Phone ----------------------------- Business Phone _—----—_—-----—______ Which phone number is best to contact you: —--------—----—_—__________—____—_ E-Mail ------------------------------------------------------- FaxNumber--------------------------------------------------- Have you been an Ambassador before? Please return the completed application attention: Melissa Morales City of Rancho Cucamonga Community Services Department 10500 Civic Center Drive, Rancho Cucamonga, 91730 RANCHO CUCAMONGA COMMUNITY FOUNDATION GALA AMBASSADOR INFORMATION FORM Name ------------------------------------------------------ Date--------- MailingAddress ---------------------------------------------------------- Home Phone --------—------------------ Business Phone —--------------------_ Which phone number is best to contact you: -------------------------------—_-____- E-Mail ------------------------------------------------------------ FaxNumber----------------------------------------------------- Have you been an Ambassador before?-------—_—________ Please return the completed application attention: Melissa Morales City of Rancho Cucamonga Community Services Department 18 10500 Civic Center Drive, Rancho Cucamonga, 91730 A N CHO C U C A M O N G A COMMUNITY F OUNDATION May 8, 2003 Attention Friends of Rancho Cucamonga Artsl The Rancho Cucamonga Community Foundation is preparing for its third Founders Night Gala, slated for Saturday, November 1, 2003 at Etiwanda Gardens. The theme for this years Gala is "Celebrate: Our Heritage and the Arts." The event commemorates the City of Rancho Cucamonga's Silver Anniversary and will focus on the Cultural Center project. The Cultural Center, which features a 500-seat theatre, a state of the art library and an event hall, will open in the spring of 2005. The Community Foundation and the Library Foundation are proudly working together to kick off the fundraising effort to create an endowment fund for the Center. The Foundation is seeking interested individuals to serve as Ambassadors for the Gala. Our Ambassadors are key members of the Gala team who assist with many of the details of the event including helping .to identify potential sponsors and securing donations for the silent auction. In addition, Ambassadors are involved in hand-on activities with the Gala including assisting with decorations, guest check-in and the operation of the silent auction. Attached please find an invitation to join us on May 216t at 6:30 p.m.-at-the Civic Center as weidck off the Ambassador-effort. Please invite any other individuals who may share your enthusiasm for the event. The Ambassadors play a key role in the success of the eventl I hope you will consider participating this year. For your convenience, I am enclosing an application.PJease complete the application and bring it to the meeting with you. If you cannot attend but still want to be involved please mail your completed application to the address on the form. Please feel free to recruit some friends to join in the funs If you have any questions, please call me at the number below. Sincerely, Nettie Nielsen Paula Pachon Recreation Supervisor Management Analyst III (909) 477-2760 extension 2104 (909)477-2760, extension 2105 nnielsen@ci.rancho-cucamonga.ca.us ppachon@ci.rancho-cucamonga.ca.us cc: FIC Community Foundation Board 1D500 Civic Center Drive • P.O.Box a07 • Rancho Cucamonga,CA 91729 • (909) 477-2760 • FAX (909) 477-2761 Rancho Cucamonga Community Foundation . 'JIGHT Cf ALA 1?003 1604411' Lk /VWt Bala - The Foundation's Signature Fundraising Event Saturday, November 1 ' — Etiwanda Gardens Gala Ambassadors and Friends You are invited to a special meeting to kick off the Gala Ambassador effort on Wednesday, May 211' at 6:30 p.m. in the TO Communities Room at the Rancho Cucamonga Civic Center. Refreshments will be provided. To RSVP or for more information, call Melissa Morales at(909) 477-2760 x 2103. Get an up-to-date preview of the new Cultural Center! Get an overview of the exciting plans for the 2003 Gala! Find out how you can help! T/ceare ^� G'e�e6wate 06, >le/yi ft Od ek, A4 This year, the Gala theme-reflects two important community milestones; the celebration of the City of Rancho Cucamonga's Silver Anniversary, and our forthcoming Cultural Arts Center, future home of our Playhouse Performing Arts Theatre, Library and Celebration Hall. �a/a 14 //ad"Fa Ig/V -Ambassadors play a key role in the success of the Gala. They devote approximately 6 hours per month in preparing for the Gala and act as hosts during the event. Ambassadors work with the Foundation Board and Community Services staff on the Silent Auction component of the event as well as helping with other components of the event. The Silent Auction is the main fundraising activity of the event. o�as 740aam4al-e • Ambassadors help with obtaining donations of items ?Ae &mwwW# 57ma&a y for the Silent Auction. was formed in 1987 as a non-profit Ambassadors will arrange for the pick up of auction organization dedicated to increasing the items. cultural, recreational and human service • Ambassadors will assist in the preparation of the items programs in Rancho Cucamonga. As a for presentation at the Gala. non-profit 501.c.3 organization, the • Ambassadors help identify and contact potential Foundation relies on support from sponsors. volunteers, community leaders and • Ambassadors will assist at the event with decorations, residents to expand services and check in, and the operation of the silent auction. programs with the City. The goals of the Rancho Cucamonga AW44=60- Sege ts• Community Foundation include creating an endowment fund to support • Complimentary ticket to the Gala (a $125 value). operations and programming of the • Recognition at a City Council meeting. Cultural Arts Center and to plan and • Proud contribution to the community and the arts. conduct an annual "Foundation Signature Event" to raise funds for one or more of the identified projects. RANCHO CUCAMONGA COMMUNITY FOUNDATION GALA AMBASSADOR INFORMATION FORM Name ------------------------------------------------------------ Date________ Mailing Address ----------------------------------- Phone --------------------_------- Business Phone Which phone number is best to contact you: ________________________________________ E-Mail ------------------------------------------------------------- FaxNumber-------------------------------------------- Have you been an Ambassador before? Please return the completed application attention: Melissa Morales City of Rancho Cucamonga Community Services Department 10500 Civic Center Drive, Rancho Cucamonga, 91730 Victoria Gardens Cultural Center - Rancho Cucamonga Name: Business: Date: Address: Phone_( 1 City: State: Zip Code: E-Mail: t/We believe in expanding opportunities for arts and literacy in our community. IANe will support the PAL Campaign with a tax-deductible gift. Total Gift/Pledge: $ Please designate my/our gift for the: ❑Cultural Center Fund Payment Enclosed: o Performing Arts Balance Due: c Library Books D Area of greatest need (Payments maybe meds through May 2005) o Please call me/us about becoming a Cultural Center Ambassador. Balance to be paid: o Monthly o Quarterly o Please feel free to list my/our name as a donor. c Semi-Annually o Annually Please make checks payable to: 9? 5w i kummm PAL CampaignP.O.Box 807—Community ServicesRancho Cucamonga,CA 91729�_ Questions: Please call(909)477-2760 CULTURAL CENTER PROSPECTIVE DONOR BUSINESS NAME: CONTACT NAME: WORK PHONE NUMBER: CELL PHONE NUMBER: E MAIL ADDRESS: CORPORATE FOUNDATION: No Yes SOURCE FOR DONOR: SUGGESTED DONOR AMOUNT: PRIMARY CONTACT: SECONDARY CONTACT: PREVIOUS DONOR: Library RCCF FUNDRAISING CAMPAIGN: MINIMUM GIFT: DONATION AMT PLEDGED: Major Recognition Opportunities Category: Varies Library Stack Dedication $1,500 Family Wall of Art $300 Playhouse Seat Dedication $250 Imagination Courtyard —,Donor's Plaza $100 Library Table &Chairs $500 $300 $250 Adopt-A-Magazine — Library $300 Adopt-A-Book - Library $25 Donation Restricted: No_Yes: Library_ Theater_ Date(s) Contacted: How Contacted: Outcome of Contact: Notes: Gill � ��z For Administrative Use Only: Donation Amount Recd: Date: Submitted to Finance: Entered into Database: Acknowledgement Letter Sent: