The URL can be used to link to this page

Home My WebLink About03/09/09 Fdn COMMUNITY FOUNDATION Melissa Morales � fa AGENW,, Sr. Admin. Secretary CITY OF RANCHO CUCAMONGA REGULAR MEETINGS 2ND Tuesdays, 5:00 p.m. September 9, 2003 5:00 p.m. Civic Center Tri-Communities Conference Room 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Foundation Members Tony Mize, Chair Harvey Cohen, M.D., Vice Chair Ann D. Punter, Secretary/Treasurer Michael Arreguin, Member Edward Biebrich, Member Bruce Bowne, Member Charles Buquet, Member Jo Dutton, Ph.D., Member Sandra Metel, Member David Parker, Member Timothy Younger, Member City Offices: (909)477-2760 VWL,ol COMMUNITY FOUNDATION September 9, 2003 1 A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call: Michael Arreguin Sandra Metel Edward Biebrich Tony Mize Bruce Bowne David Parker Chuck Buquet Ann Punter Harvey Cohen Timothy Younger Jo Dutton B. ANNOUNCEMENTS/PRESENTATIONS 1. Administration of Oath of Office to newly appointed Member oral Edward Biebrich. C. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Community Foundation. State law prohibits the Foundation from addressing any issue not previously included on the Agenda. The Foundation may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per Individual. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Foundation at one time without discussion. Any item may be removed by a Board Member or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community Pages Foundation Meeting held August 12, 2003. 1-3 2. Receive and file Treasurer's Report for the month of August, 4-5 2003. E. SUB-COMMITTEE REPORTS None COMMUNITY FOUNDATION September 9, 2003 2 F. FOUNDATION BUSINESS 1. Update on the Victoria Gardens Cultural Center Project. Oral 2. Foundation Members update on solicitation efforts for the 6 Cultural Center Project. 3. Update regarding plans for the 2003 Founder's Gala to be 7-6 held November 1, 2003. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS This is the time for the Foundation to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting,only identified for the next meeting: H. ADJOURNMENT I, Melissa Morales,Community Foundation Secretary,hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on September 3, 2003, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, Califomia U ��ppiorrd COMMUNITY FOUNDATION MINUTES OF THE AUGUST 12, 2003, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Tuesday, August 12, 2003, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:10 p.m. by Chair Mize. Present were: Board Members: Bowne, Cohen, Metel, Parker, Punter, Younger and Mize. Absent: Arreguin, Buquet and Dutton. Staff: Dave Moore, Recreation Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. COMMUNICATIONS FROM THE PUBLIC 1. Hilda Phillips, Member, Senior Advisory Committee,asked for clarification regarding the process for donating funds through the Foundation for the new Senior Center Fundraising Campaign. She submitted a letter regarding her questions. Superintendent Moore responded briefly and staff was requested to address the matter at a future Senior Advisory Committee meeting. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held June 10, 2003; Special Joint Community Foundation and Library Foundation Meeting held June 10, 2003 and Regular Community Foundation Meeting held July 8, 2003. 2. To receive and file Treasurer's Report for the months of June and July, 2003. MOTION: Moved by Vice Chair Cohen, seconded by Member Bowne, to approve the Consent Calendar, as submitted. Motion carried: 7-0-3(Absent: Arreguin, Buquet and Dutton) E. SUB-COMMITTEE REPORTS None ugus 1 l F. FOUNDATION BUSINESS 1. Update on Cultural Center Project was presented by Analyst Pachon. She informed the Board of the following: staffs recent trip to Denver to observe a children's theater production; receipt of a tentative response from the Walden Family Playhouse and also the September 16"' mall groundbreaking ceremony. Chairman Mize,who accompanied staff to Denver, spoke of how impressed he was by the Walden Group and his optimism that a great relationship could be developed between the City and their organization. No action was taken and report was received and filed. 2. Foundation Members update on solicitation efforts for the Cultural Center Project was initiated by Chair Mize who indicated the upcoming meetings he has scheduled with Member Dutton for prospective donors. He was followed by each of the Members who described the status of their fundraising efforts. Following their updates, Chairman Mize reminded the Board of the need to follow the process set in place to help eliminate duplication of effort, as well as keeping staff abreast of the status of solicitations. Analyst Pachon distributed a PAL Campaign Donation Summary which listed a total pledge donation amount to date of $129,250. She also disseminated a list of prospective funders from various foundations and asked the Board to review the list and let her know if they are familiar with any of the organizations so that she could personalize the donation letter. Following their discussion, the Board took no action and the matter was received and filed. 3. Analyst Pachon was called upon regarding consideration of an additional appointment to the Community Foundation Board of Directors. She referenced staffs August 12"' report which recommended the appointment of Edward J. Biebrich to the Foundation and distributed his application for the Board's information. Following her report, the Board took the following action: MOTION: Moved by Treasurer Punter, seconded by Member Younger,to recommend the appointment to the Community Foundation of Edward J. Biebrich, Jr., to the City Council for their consideration. Motion carried: 7-0-3. (Absent: Arreguin, Buquet and Dutton). 4. Chairman Mize called on Analyst Pachon for her update regarding plans for the 2003 Founder's Gala to be held November 1, 2003. She briefed the Board on staffs efforts including the change to the silent auction portion of the evening to a drawing of five to six large prizes. She noted that the Ambassador Core has not been as effective as anticipated, but that staff would continue to work with the group to encourage their assistance and participation. Ms. Pachon also reported that tables for the event are filling up fast due in part to P.A.L. Campaign donations. No other action was taken and the report was received and filed. ugus 5. Sponsorship consideration of volunteers for the "Mark Christopher Charity Classic — Presented by Adelphia" to be held September 22-28, 2003, was opened by Analyst Pachon who summarized staffs report detailing the financial benefit to the Foundation over the last few years that the Board has sponsored volunteers. She gave staffs recommendation to approve the sponsorship of 20 volunteers for a total expenditure of $780.00. The Foundation Members concurred with staffs recommendation and took the following action: MOTION: Moved by Member Younger, seconded by Vice Chair Cohen,to approve the expenditure of $780.00 to sponsor 20 volunteers for the Mark Christopher Charity Classic—Presented by Adelphia"scheduled for September 22-28, 2003,at the Empire Lakes Golf Course. Motion carried: 7-0-3. (Absent: Arreguin, Buquet and Dutton). G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None H. ADJOURNMENT Chairman Mize adjourned the Regular Community Foundation meeting at 5:55 p.m.with all Members present except Arreguin, Buquet and Dutton. Respectfully submitted, Melissa Morales Senior Administrative Secretary ugus R A N C H O C U C A M O N G A C O M M U N I T Y F 0 U N D AT I ON DATE: SEPTEMBER 2,2003 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-AUGUST 2003 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $4,594.79 $0.78 ($2,138.78) $2,456.79 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 39,719.50 0.00 0.00 39,719.50 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 COMMUNITY PLAYHOUSE 741.25 0.00 0.00 741.25 JAMES CURATALO MEMORIAL FUND 4,363.00 0.00 0.00 4,363.00 OPERATING RESERVE FUND 10,000.00 0.00 0.00 10,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $63,698.61 $0.78 ($2,138.78) $61,560.61 RECONCILIATION Checking Account Balance 813M003 $9,781.30 Less Outstanding Checks (2,138,78) Investments-LAIF 53.918.09 BALANCE $61,560.61 _ I 10500 Civic Center Drive • P.O.Box 807 Rancho Cucamonga,CA 91729 • (909)477-2760 • FAX (909) 477-2761 AUGUST 2003 REVENUE AND EXPENDITURE DETAIL REVENUES GENERAL FUND Bank of America-Interest $0,78 Total General Fund $0.78 TOTAL REVENUES $0.78 EXPENDITURES GENERALFUND Dick Hardwick-Gala Entertainment Deposit $1,750.00 Arrowhead Credit Union-Visa 388.78 Total General Fund $2,138.78 TOTAL EXPENDITURES $2,138.78 s R A N C H O C U C A M O N G A C O M M U N I T Y S ED V I C 9 & Staff Report DATE: September 9, 2003 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY., Paula Pachon, Management Analyst III Qy SUBJECT: FOUNDATION MEMBERS UPDATE ON SOLICITATION EFFORTS FOR THE CULTURAL CENTER PROJECT This item is included on the Community Foundation's monthly agenda to facilitate discussion regarding the status of individual Boardmember's solicitation efforts for the Cultural Center project. Boardmembers are reminded to use the communication sheets as a tool of keeping track of each of their prospects and as a means of notifying staff of progress made to date on each of their major donors. Respe Ily submitted, Kevin cArdle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports120031UpdateonSolicitationElfort9.9.03.doc V R A N C H O C U C A M O N G A C0MM�`UNIITTYY 8EPVICE8 Staff }a}` Repcd DATE: September 9, 2003 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT. UPDATE REGARDING PLANS FOR THE 2003 FOUNDERS GALA TO BE HELD NOVEMBER 1, 2003 A planning committee comprised of key staff members from the Community Services Department has been meeting monthly to plan the components of this year's Founders Night Gala. In order to accommodate a larger than anticipated audience at this year's event, staff is re-working the room configuration to provide for a maximum of 40 tables. Currently there are 21 tables confirmed for the event either through either PAL contributions or through individual table sponsors with an additional 14 tables being held for potential contributors/table sponsors. The list below outlines PAL Campaign Donations/Gala Table Sponsors for this year's event: • Howard & Sharon Borenstein - 1 • City Council — 1 • Harvey Cohen, M.D. — 1 • Cucamonga County Water District—2 • Mark Christopher Charity Classic— 1 ■ Victor Ching, M.D. - 1 • Friend of the Library— 1 • Scott Goldman, M.D. — 1 ■ Dennis & Regina Michael - 1 • Native Building Corporation — 1 • Rancho Cucamonga Chamber of Commerce — 1 Sudhir Reddy, M.D. —1 • Albert Seguy, D.D.S. — 1 • Target— Rancho Cucamonga— 1 Anne Viricel — 1 • Paul & Diane Williams— 1 • Ravenel Wimberly- 1 • Steve Wysocki — 1 • Younger&Associates— 1 • The Walden Group— 1 • Potential return Table Sponsors from 2001 -4 • Rancho Cucamonga Community Foundation Members— 1 • Rancho Cucamonga Public Library Foundation — 1 • Dil-orio Family— 1 7 -Rancho Cucamonga Community Foundation Update Regarding Plans for the 2003 Founders Gala to be Held November 1, 2003 September 9, 2003 • Gala Ambassadors & Guests- 1 • Potential Individual Ticket Sales— 1 • Potential 6-Figure PAL Campaign Donors—4 • The Press - 1 Groups highlighted in yellow are yet to be confirmed but are being held based either on past attendance at the event or anticipated request for a table. Please note that the table perk for the Gala will continue to be available on a first pledged basis, however, there may come a time when this perk will no longer be available due to limited seating space at the Etiwanda Gardens. The menu for both the reception and the dinner has been finalized with Etiwanda Gardens. It includes: passed hors d'oeuvres during the reception hour consisting of Coconut Shrimp, Southwestern Spring Rolls and Santa Fe Chicken Pockets. Dinner will include a Garden Salad, London Broil with a Cabernet Demi-Glaze, Garlic Mashed Potatoes, Fresh Vegetables, Dinner Rolls and Butter, Coffee, Hot or Iced Tea and Dessert (the dessert item has yet to be chosen). Table linens have been selected and will include white floor length linens with a gold overlay and burgundy napkins. Centerpieces are currently being designed and will have a historic/wine arbor motif reflecting our community's heritage, as well as the Gala's theme this year, Celebrate — Our Heritage and the Arts. Entertainment for the evening has been confirmed and Dick Hardwick, a noted comedian will perform after dinner and the short program element of the evening. As noted last month, Dick Hardwick has made numerous appearances in motion pictures and on VH1, The Fox Network's Comedy Express, the Today Show, to name just a few. In addition, Hardwick has several national and regional television commercials to his credit and is heard regularly by millions on Los Angeles radio station KILOS on the 5 O'clock Funnies. Hardwick has opened for Kenny Rodgers and Reba McEntire and has shared the stage with Broadway's Joel Gray and Rita Moreno. Our Gala Ambassadors and staff are hard at work in the community gathering large ticket items for 5-6 opportunity drawings that will be an element of this year's Gala. Over the remaining couple of months, Gala planning will move into high gear and staff will continue to update the Foundation Board on progress made on a monthly basis. Respecff submitted, Kevin M rdle Community Services Director I:ICOMMSERVICouncil&BoardsicommunityFoundationlStaff Reportsl2003lGalaUpdate9.9.03.doc