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Home My WebLink About03/10/14 Fdn COMMUNITY FOUNDATION Melissa Morales AGENDA Sr. Admin. Secretary CITY OF RANCHO CUCAMONGA REGULAR MEETINGS 2ND Tuesdays- 5:00 p.m. October 14, 2003 Civic Center Tri-Communities Conference Room 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Foundation Members Tony Mize, Chair Michael Arreguin, Member Ed Biebrich, Member Bruce Bowne, Member Charles Buquet, Member Patricia Carlson, Member Harvey Cohen, M.D., Vice Chair Jo Dutton, Ph.D., Member Sandra Metel, Member David Parker, Member Timothy Younger, Member City Offices: (909)477-2760 CF;RWANCHO COMMUNITY FOUNDATION 2 October 14, 2003 F ledge of Allegiance oil Call: Michael Arreguin Jo Dutton Ed Biebrich Sandra Metal Bruce Bowne Tony Mize Patricia Carlson David Parker Chuck Buquet Timothy Younger Harvey Cohen 1. This is the time and place for the general public to address the Park and Recreation Commission. State law prohibits the Commission from addressing any issue not previously included on the Agenda. The Commission may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the. Commission at one time without discussion. Any item may be removed by a Commissioner or member of the audience for discussion: 1. Approval of the Minutes of the Regular Park and Recreation Pages Commission Meeting held September 9,2003. 13 2. Receive and file the Treasurers Report for the month of 4-5 September, 2003. Cmc COMMUNITY FOUNDATION 3 ONGA October 14, 2003 The following Items are not public hearing items, although the Chair may open the meeting for public input: 1. Update on the Victoria Gardens Cultural Center Project. Oral 2. Foundation Members update on solicitation efforts for the 6 Cultural Center Project. 3. Update regarding plans for the 2003 Founders Gala to be 7-8 held November 1, 2003. 4, Consideration of waiver of November 11, 2003, Regular 9 Community Foundation meeting. 5. Election of Officers—Secretary/Treasurer. 10 This Is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: I, Melissa Morales, Community Foundation Secretary,hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on October 8,2003,seventy-two(72)hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. INS�•pPtor+d COMMUNITY FOUNDATION MINUTESOF THE SEPTEMBER 9, 2003, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Tuesday, September 9, 2003, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:12 p.m. by Chair Mize. Present were: Board Members: Biebrich, Bowne, Cohen, Dutton, Metal and Mize. Absent: Arreguin, Buquet, Parker, Punter and Younger. Staff, Kevin McArdle, Community Services Director; Francie Martindale, Community Services Marketing Manager; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. Newly appointed Foundation Member Edward Biebrich was administered the Oath of Office by Mayor Alexander. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held August, 12, 2003. 2. To receive and file Treasurer's Report for the month of August, 2003. MOTION: Moved by Vice Chair Cohen, seconded by Member Bowne,to approve the Consent Calendar, as submitted. Motion carried: 6-0-5 (Absent: Arreguin, Buquet, Parker, Punter and Younger.) E. SUB-COMMITTEE REPORTS None ep em er Y, TIVO 1 i F. FOUNDATION BUSINESS 1. Chair Mize called on Director McArdle for his update on the Victoria Gardens Cultural Center Project. He reported that the project is in plan check and estimated the project would go out to bid in December. He spoke of progress made with the Walden Family Playhouse as the potential inhouse theater group and indicated the possibility of their attendance at the upcoming Gala. Marketing Manager Martindale informed the Board of plans for marketing the Center at the upcoming mall groundbreaking ceremony. Commission discussion ensued. Chair Mize encouraged Members'attendance at the groundbreaking to take advantage of any philanthropic opportunities. Members Bowne ' and Dutton indicated they would be at the event. Following the Board's discussion,the updated was received and filed. 2. The update by Foundation Members on their solicitation efforts for the Cultural Center Project was opened by Chair Mize. He was joined by the other Foundation Members in reporting on the status of their solicitation efforts for potential donations. Director McArdle also reported on his fundraising endeavors. Chair Mize informed the Board that the Previti's, Rod Gilfry, Randall Lewis and Herb Fisher have expressed their interest in serving as P.A.L. Campaign Honorary Chairs. He requested that staff send letters confirming their appointments. Following their updates, no other action was taken. 3. Management Analyst Pachon gave her report regarding plans for the 2003 Founder's Gala to be held November 1,2003. She informed the Board that,due to the success of the P.A.L. campaign, table sponsorships and individual ticket sales were no longer available. She indicated that any future large P.A.L. donors will be assigned a table at the 2004 Gala. She also informed the Board of the change in benefits to the$100,000 and above donors from two tables at the Gala to one. Member Bovine left the meeting at 5:55 p.m. Discussion continued regarding seating logistics for the event. Director McArdle noted that due to space limitations, theming would most likely be diminished. Chair Mize expressed the importance of filling all of the seats. Analyst Pachon reported that response cards are being sent to all donors who have received a table and any unused tables/seats will be assigned elsewhere. No other discussion was held and the update was received and filed. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None ep em er Y, 2 H. ADJOURNMENT MOTION: Moved by Chair Mize, seconded by Member Dutton,to adjourn the Regular Community Foundation Meeting. Motion carried: 6-0-5 (Absent: Arreguin, Bowne, Buquet, Parker, Punter and Younger). Meeting adjourned at 6:10 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary ep em er Y, 3 i R A N C H O C U C A M O N G. . .A COMMUNITY F 0UNDATI ' 0. N DATE: OCTOBER 2, 2003 TO: R4NCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-SEPTEMBER 2003 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $2,456.79 $0.44 ($5,817.33) ($3,360.10) JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFEkRED GIVING 39,719.50 0.00 0.00 39,719.50 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 •1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 COMMUNITY PLAYHOUSE 741.25 0.00 0.00 741.25 JAMES CURATALO MEMORIAL FUND 4,363.00 0.00 0.00 4,363.00 OPERATING RESERVE FUND 10,000.00 0.00 0.00 10,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $61,560.61 50.44 ($5,817.33) $56,743.72 RECONCILIATION Checking Account Balance 9/30/03 $1,825.63 Less Outstanding Checks 0.00 Investments-LAIF 53.918.09 BALANCE $55,743.72 10500 Civic Center Drive P.O.Box 807 Rancho Cucamonga,CA 91729 (909) 477-2760 FAX (909) 477-2761 4 SEPTEMBER 2003 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $0.44 Total General Fund $0.44 TOTAL REVENUES $OA4 EXPENDITURES GENERALFUND Franchise Tax Board-Annual Information Return $10.00 The Resource Center for Non-Profit Management-Strategy Planning April-July 2,120.00 Sir Speedy-Copies 123.40 The Celebrity Source-Gala Deposit 2,500.00 Etiwanda Gardens-Gala Ballroom Deposit 1,000.00 Rebecca Davies-Reimburse PAL Meeting Expenses 63.93 Total General Fund $5,817.33 TOTAL EXPENDITURES $5,817.33 5 R A N C H O C U C A M O N G A C O M M U N I T Y g 9 0 V I C E 8 Staff'Report DATE: October 14, 2003 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III Vv SUBJECT: FOUNDATION MEMBERS UPDATE ON SOLICITATION EFFORTS FOR THE CULTURAL CENTER PROJECT This item is included on the Community Foundation's monthly agenda to facilitate discussion regarding the status of individual Boardmember's solicitation efforts for the Cultural Center project. Boardmembers are reminded to use the communication sheets as a tool of keeping track of each of their prospects and as a means of notifying staff of progress made to date on each of their major donors. Respecif Ily submitted, Kevin cArdle Community Services Director I:ICOMMSERVICouncil&SoardslCommunityFoundationlStafl Reports120031UpdateonSolicitationEltort10.14.03.doc 6 R A N C H O C U C A M O N G A C O M M U N I T Y 6 E RVI C E B Sf aff��l DATE: October 14, 2003 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III `y SUBJECT: UPDATE REGARDING PLANS FOR THE 2003 FOUNDERS GALA TO BE HELD NOVEMBER 1, 2003 We are just three weeks out from our Founders Night Gala and things have really moved into high gear for what will most likely be a wonderfully successful event. Currently there are 33 tables believed to be confirmed for the event either through either PAL contributions or through individual table sponsors. These include: • County Supervisor Paul Biane— 1 ■ Howard & Sharon Borenstein — 1 • Burrtec— 1 • City Council/Administration— 1 • Harvey Cohen, M.D. — 1 • Community Foundation - 1 • Cucamonga County Water District—2 • The Dutton Family— 1 ■ First City Councilmembers/Former Mayors -2 • Friends of the Library— 1 • Friends of Rex Gutierrez— 1 • Inland Valley Daily Bulletin — 1 • Legislators (State/Federal) - 1 • The Lewis Family— 1 • Library Foundation - 1 • Dennis & Regina Michael— 1 • Mark Christopher Charity Classic— 1 • Native Building Corporation— 1 • Rancho Cucamonga Chamber of Commerce— 1 ■ Sudhir Reddy, M.D. —1 • Rotary Club of Rancho Cucamonga - 1 ■ Albert Seguy, D.D.S. — 1 • Southern California Housing - 1 • Target— Rancho Cucamonga— 1 ■ Anne Viricel— 1 • Paul & Diane Williams— 1 • Ravenel Wimberly— 1 7 Rancho Cucamonga Community Foundation Update Regarding Plans for the 2003 Founders Gala to be Held November 1, 2003 October 14, 2003 • WLC/Pitassi - 1 ■ Steve Wysocki— 1 ■ • Younger&Associates— 1 Gala Ambassadors/Press— 1 The following individuals/organizations have declined the use of their table for the Gala and have donated it back to the Community Foundation for its use: ■ Ching, Victor, M.D. ■ Goldman, Scott, M.D. Haynes Foundation Should individual Boardmembers wish to attend the Gala we currently have a table of 8 available for individual seat sales. Please confine your attendance as soon as possible with Paula. Last month we confirmed our menu for the Gala it will include: passed hors d'oeuvres during the reception hour consisting of Coconut Shrimp, Southwestern Spring Rolls and Santa Fe Chicken Pockets. Dinner will include a Garden Salad, London Broil with a Cabernet Demi-Glaze, Garlic Mashed Potatoes, Fresh Vegetables, Dinner Rolls and Butter, Coffee, Hot or Iced Tea and Chocolate Mousse., Table linens have been selected and will include white floor length linens with a gold overlay and burgundy napkins. Centerpieces will be a simple floral display. Entertainment for the evening has been confirmed and Dick Hardwick, a noted comedian will perform after dinner and the short program element of the evening. Two of our three celebrities have been confirmed for the Gala. They include Robert Guillaume and Shirley Jones. Some of Robert Guillaume's more notable credits include his stage performance as the Phantom in Phantom of the Opera (he replaced Michael Crawford); television — Soap (1977); Benson (1979) and Sports Night (1998). Shirley Jones is well known for her role in the Partridge Family (1970-1974) and Shirley (1979-1980). In addition, during her early years Shirley Jones performed on screen in Oklahoma (1955) and Carousel (1956). In 1960, Shirley Jones won an Academy Award for her portrayal of LuLu Baines in Elmer Gantry. In closing, I trust that you will be pleased with the planning effort that has gone into this years Founders Night Gala and we thank for your role in ensuring that the event is a success. Respe ully sub i d, Kevin cArdle Community Services Director I.ICOMMSERVICouncil&Boards%CommunityFoundationlStaH Repods120031Ga1aupdate10.14.03.doc 8 i R A N C H O C U C A M O N G A COAMUNITY S E R V I,C E S Staff Report DATE: October 14,.2003 TO: Community Foundation 'FROM: Kevin McArdle, Community Services Director SUBJECT. CONSIDERATION OF WAIVER OF NOVEMBER 11, 2003, REGULAR COMMUNITY FOUNDATION MEETING BACKGROUND As the Foundation may be aware, the November regular board meeting is scheduled for November 11th, which falls on Veteran's Day, a City recognized holiday. The Board may wish to consider either waiving the meeting or calling a special meeting in its place. This matter has been placed on your agenda to facilitate discussion. RespeIly submitted, Kevin cArdle Community Services Director KM/mam IACOMMSERVYC, ncilBBoardsCanm ItYF undabw'SW ReportsM=WalverDaMtpAOM3.Coc 9 R A N C H O C U C A M O N G A COMMUNITY SERVICE 8 Staff Report DATE: October 14, 2003 TO: Community Foundation FROM: Kevin McArdle, Community Services Director SUBJECT: ELECTION OF OFFICERS — SECRETARY/TREASURER BACKGROUND: With the recent appointment of Park and Recreation Commissioner Patricia Carlson to serve on the Foundation in place of Ann Punter, the position of Secretary/Treasurer is now vacant. Therefore, election of a Board Secretary/Treasurer would be in order. Re ctful mitted, Kevin cArdle Comm nity Services Director I.CQWMSERNCowr68BW,dSC nMm*F undafenMaflReports1200ZSVCUMSe 101402 doe 10