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Home My WebLink About05/02/09 Fdn COMMUNITY FOUNDATION BOARD OF DIRECTORS tIMoo AGENDA File Copy CITY OF RANCHO CUCAMONGA REGULAR MEETINGS February, June and October 2nd Wednesday, 5:00 p.m. February 9, 2005 Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 —Board-Members– Tony ard-MemberTony Mize, Chair Michael Arreguin, Member Charles Buquet, Member Patricia Carlson, Secretary/Treasurer Harvey Cohen, M.D., Vice Chair Jo Dutton, Ph.D., Member Harry Gibson, Member Judy Gibson, Member Angela Knox, Member Marian Nelson, Member David Parker, Member Darren Vilardo, Sr., Member Steve Wysocki, Ph.D., Member City Offices: (909)477-2760 ti COMMUNITY FOUNDATION FCT'12CMONCA BOARD OF DIRECTORS 2 February 9, 2005 A. Call to Order F�2. ledgeof Allegiance oll Call: Michael Arreguin _ Angela Knox Chuck Buquet Tony Mize Patricia Carlson Marian Nelson _ Harvey Cohen David Parker Jo Dutton Darren Vilardo, Sr. Harry Gibson Steve Wysocki Judy Gibson B. Annountements/Presentationls 1. Administration of Oaths of Office for newly appointed Board Members. C. Communications from the Public` This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. A Consent Calendar The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: COMMUNITY FOUNDATION p,ceo BOARD OF DIRECTORS 3 CuceMoNon February 9, 2005 1. Approval of the Minutes of the Regular Community 1-3 Foundation Meeting held October 13, 2004. 2. Receive and file Treasurer's Report for the months of 4-12 October, November and December 2004 and PAL Cash Reports for October 2004. 3. Approval of a modification to the PAL Campaign Budget for 13-15 the design and distribution of a quarterly PAL Campaign Donor Newsletter. Foundation Busm*ess The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update on the Victoria Gardens Cultural Center Project. Oral 2. Update on Board Subcommittees. 16 3. Discussion of 2005 Fundraising Concept. 17-18 4. Consideration of conducting a Joint Special Meeting with the 19 Library Foundation regarding the PAL Campaign. 5. Special presentation by Greg Hinrichsen, Director 20-21 Performing Arts, Haugh Performing Arts Center at Citrus College. F« Tdent ficatioln of Items for the Next Meeting This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: G. Adjournment I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on February 3, 2005, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. COMMUNITY FOUNDATION MINUTES OF THE OCTOBER 13, 2004, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, October 13, 2004, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:05 p.m. by Chair Mize. Present were: Board Members: Arreguin (arrived at 5:10 p.m.), Buquet, Carlson, Parker, Wysocki and Mize. Absent: Cohen, Dutton and Vilardo. Staff: Dave Moore, Recreation Superintendent; Francie Palmer, Community Services Marketing Manager, Paula Pachon, Management Analyst III; Nettie Nielsen, Recreation Supervisor, Dan Coleman, Principal Planner, Susan Sluka, Cultural Arts Coordinator and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. Mayor Alexander administered Oaths of Office to Patricia Carlson and Dr. Steve Wysocki. C._COMMUNICATIONS FROM THE PUBLIC There were no communications from the public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held July 28, 2004. 2. To receive and file Treasurer's Reports for the months of July, August and September 2004 and PAL Cash Report for July, August and September 2004. MOTION: Moved by Treasurer Carlson, seconded by Member Parker, to approve the Consent Calendar, as submitted. Motion carried: 6-0-3 (Absent: Cohen, Dutton and Vilardo.) uVrover 73, 1 E. FOUNDATION BUSINESS 1. Consideration of approving Affiliate Status for the Pacific Electric Inland Empire Trail Fundraising Committee and setting up a"Pacific Electric Inland Empire Trail"Fund was opened by Marketing Manager Palmer. She referenced staff's report regarding the request and introduced Planner Dan Coleman. Planner Coleman spoke briefly of the trail project and indicated the interest expressed by REI to display information on the project at their upcoming grand opening. Analyst Pachon noted that the Foundation has approved affiliate status in the past for efforts including the Senior Advisory Committee's fundraising activities for the new Senior Center, Dog Park and Wildland Fund. She also explained the method used for disbursement of the funds. Board discussion included support of the request,clarification on the status of the trails project itself and whether information on the project could be displayed at the new Central Park facility. Planner Coleman responded that Manager Palmer was assisting with a marketing package that would be used at various locations. A map of the bikes trails was also requested. Following their discussion, the Board took the following action: MOTION: Moved by Member Buquet, seconded by Member Parker, to approve the request for affiliate status for the Pacific Electric Inland Empire Trail Fundraising committee and setting up a"Pacific Electric Inland Empire Trail" Fund. Motion carried: 6-0-3 (Absent: Cohen, Dutton and Vilardo). 2. Foundation Members update and discussion on accomplishment of goals for the PAL (Promoting Arts and Literacy)Campaign was opened by Analyst Pachon. She reported the submission of a grant in the amount of$700,000 and added that the Kresge grant recipients would be announced in December. She requested that the Boardmembers. forward her names of potential donors to invite to the upcoming Cultural Center groundbreaking event. Discussion by the Board ensued. Member Buquet indicated that both the Quakes and Mark Christopher Chevrolet were considering donations. Member Carlson stated that another financial institution has expressed interest in a sponsorship opportunity. Copies of the revised Donor Recognition Program were distributed. Chair Mize noted that a substantial donation was recently declined by the City Council and pointed out the need to work on the timing of the asks. He emphasized that the Council has the final determination on donor packages and terms. Manager Palmer reported that*Act Two° for the Cultural Center should take place sometime in January. No action was taken. 3. Update on Community Foundation Board Subcommittees was opened for discussion. Newly appointed Members Carlson and Wysocki were requested to consider a subcommittee they would be interested in serving on. Member Carlson selected the Nominating/Membership Committee and Member Wysocki selected the Fund Devekp- ment Subcommittee. No other action was taken. Mover 2 4. Chair Mize called on Superintendent Moore for his update on the Victoria Gardens Cultural Center Project. Superintendent Moore reported that foundations are being formed and plumbing started. Analyst Pachon announced the newest PAL fundraising event being held at Macy's. Tickets are available at$25.00 each. No other discussion was held or action taken. 5. A presentation by Susan Rice, Executive Director, Arts Council for San Bernardino County was given. Ms. Rice gave a brief history of the Arts Council and noted California spends less than any other state on arts per capita. She stressed that partnerships are a necessity. She indicated capacity building and regranting with thirty small arts organizations are currently the Art Council's main focus. Information was disseminated to the Members regarding the Council and upcoming forums. Ms. Rice responded to questions from the Board concerning venues for displaying art work and how her organization encourages arts and education throughout the County. Support was expressed to work with the Arts Council on how to accomplish mutually beneficial goals. Following her presentation and discussion by the Board, Ms. Rice was thanked for her presentation. No other action was taken on the matter. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None G. ADJOURNMENT The Regular ommunityoun ation Meetings cc►ally adjourned. Meeting adjourned at 5:57 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Mover IT 3 R A N C H O C U C A M O N G A C O M M U N I T Y F O U N D A T I O N DATE: NOVEMBER 2,2004 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-OCTOBER 2004 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $229.82 $22.31 ($107.92) $144.21 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENTIDEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND- — - 125:00— -0:00 --0:00-- - 125.00 SENIOR CENTER FUND 24,407.80 300.00 0.00 24,707.80 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,736.84 0.00 0.00 6,736.84 OPERATING RESERVE FUND 7,000.00 0.00 0.00 7,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $62,604.28 $322.31 ($107.92) $62,818.67 RECONCILIATION Checking Account Balance 10/31/04 $58,712.82 Less Outstanding Checks (107.92) Investments-LAIF 4.213.77 BALANCE $62,818.67 4 10,500 Civic Center Drive • P.O.Box 807 Rancho Cucamonga,CA 91729 (909)477-2760 FAX (909) 477-2761 0 OCTOBER 2004 REVENUE DETAIL REVENUES GENERALFUND Bank of America-Interest $4.64 LAW-Interest 17.67 Total General Fund $22.31 SENIOR CENTER FUND Donations-Various $300.00 Total Senior Center Fund $300.00 TOTAL REVENUES $322.31 EXPENDITURES GENERALFUND Arrowhead Credit Union-Visa $107.92 Total General Fund $107.92 TOTAL EXPENDITURES $107.92 5 PAL CASH REPORT OCTOBER 2064 Beginning Cash Balance f 489203.11 Deposes 10/4/2004 4,160.62 10/42004 406.66 10/122004 705.00 10/122004 7,668.60 10/16/2004 601.67 101252004 250.OD 10252004 2,020.00 10252004 75.00 10262004 1,800.00 10262004 680.00 10/262004 86.00 1026/2004 2,595.00 10272004 650.00 10272004 416.66 21,967.85 Mwchect Service Fee (63.61) Less Checks #1992 (67.02) Office Depot-Easel Display Bads Ending Cash Balance f 811,060.39 Checking Account Balance - f 511,060.33 . Less Outstanding Checks - Deposit in Tam it - Adjusted Banc Balance f 611,060.33 6 Bank of America H BANK OF AMERICA, N.A. Account Number P.O. BOX 27128 01 01 109112 ES 1 CONCORD, CA 94520 Last Statement: 09/30/2004 This Statement: 10/29/2004 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-800-325-4296 _ RANCHO CUCAMONGA LIBRARY FOUNDATION DBA 10500ACIVICPDRGN Page 1 of 2 P.O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING - Account Summary Information Statement Period 10/01/2004 - 10/29/2004 Statement Beginning Balance 488,021.44 Number of Deposits/Credits 15 Amount of Deposits Credits 23,169.52 Number of Checks 1 Amount of Checks 67.02 Number of Other Debits 1 Amount of Other Debits 63.61 Statement Ending Balance 511,060.33 Number of Enclosures I Service Charge .00 Deposits and Credits )ate Customer losted Reference Amount Descr{pY{ BenePace LO/01 1,181.67 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533342750447304 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004275044730404100122 LO/05 400.00 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533342790702484 INDN:PAL CAMPAIGN CO ID:1210001922 CCD , REF:00145951338712310825002004279070248404100522 L0/05 4,100.52 CA VAULT DEPOSIT 152107160269477 ';0/13 705.00 CA VAULT DEPOSIT 152106660146587 .0/13 7,608.00 CA VAULT DEPOSIT 152106660146606 587 .0/19 601.67 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533342935448784 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004293544878404101922 .0/26 75.00 BOFA MS 1922 DES:MERCH 'SETL ID:430132313591041533343003674010 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002004300367401004102622 0/26 250.00 ' CA VAULT DEPOSIT 152107360102524 .0/26 2,020.00 CA VAULT DEPOSIT 152107360102500 0/27 680.00 CA VAULT DEPOSIT 152107360112794 0/27 1,800.00 CA VAULT DEPOSIT 152107360113347 0/28 86.00 CA VAULT DEPOSIT 152106660020050 0/28 416.66 BOFA MS 1922 DES:MERCH SETL ID:430132313591041533343024712933 . INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:00145951338712110825002604302471293304102822 0/28 650.00 CA VAULT DEPOSIT 152106660020043 0/28 2,595.00 CA VAULT DEPOSIT 152106660020014 Withdrawals and Debits hacks Check Date Bank Check Date Bank Number Amount Posted Referenra Number Amount Posted Reference 1992 67.02 10/08 5460078168 7 1 BankofAmerica BANK OF AMERICA, N.A. Account Number dwinaw P.O. BOX 27128 01 01 109113 EO 1 CONCORD, CA 94520 Last Statement: 09/30/2004 This Statement: 10/29/2004 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-800-325-4296 Page 2 of 2 NON-PROFIT CHECKING - Other Debits Date Customer Ban Posted Reference Amount Description Reference 10/01 63.61 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 42750884757 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825002004275088475704100127 Daily Balances Date Ledger Balance Collected Balance Date Ledger Balance Collected Balance 09/30 488,021.44 488,021.44 10/15 501,886.00 501,873.52 10/01 489,139.50 489,139.50 10/18 501,886.00 501,886.00 10/05 493,640.02 491,339.50 10/19 502,487.67 502,487.67 10/06 493,640.02 491,479.50 10/26 504,832.67 503,522.67 10/07 493,640.02 493,623.79 10/27 507,312.67 505,697.67 30/08 493,573.00 493,573.00 10/28 511,060.33 508,825.33 10/13 501,886.00 501,038.00 10/29 511,060.33 511,008.83 10/14 501,886.00 501,063.00 8 R A N C H O C U C A M O N G A C OMM UNITY F OUNDATI ON DATE: DECEMBER 2,2004 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-NOVEMBER 2004 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $144.21 $5.15 ($113.98) $35.38 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH-FUND -_- - 125.00 0.00 0.00 125:00-- SENIOR CENTER FUND 24,707.80 1,000.00 0.00 25,707.80 PACIFIC ELECTRIC TRAIL FUND 0.00 556.00 0.00 556.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,736.84 0.00 0.00 6,736.84 OPERATING RESERVE FUND 7,000.00 0.00 0.00 7,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $62,818.67 $1,561.15 ($113.98) $64,265.84 RECONCILIATION Checking Account Balance 11/302004 $60,052.07 Less Outstanding Checks 0.00 Investments-LAIF 4 2 BALANCE $64, 9 10500 Civic Center Drive • P.O.Box 807 Rancho Cucamonga,CA 91729 (909) 477-2760 • FAX (909) 477-2761 NOVEMBER 2004 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $5.15 Total General Fund $5.15 PACIFIC ELECTRIC TRAIL FUND Donations-Various $556.00 Total Pacific Electric Trail Fund $556.00 SENIOR CENTER FUND Donations-Various $1,000.00 Total Senior Center Fund $1,000.00 TOTAL REVENUES $1,561.15 EXPENDITURES GENERALFUND Arrowhead Credit Union-Visa $113.96 Total General Fund $113.98 TOTAL EXPENDITURES $113.98 10 R A N C H O C U C A M O N G A COMMUNITY 0UNDATI0N DATE: JANUARY4,2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-DECEMBER 2004 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $35.38 $3,005.06 ($1,637.87) $1,402.57 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 25,707.80 700.00 0.00 26,407.80 PACIFIC ELECTRIC TRAIL FUND 556.00 0.00 0.00 556.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,736.84 0.00 (485.00) 6,251.84 OPERATING RESERVE FUND 7,000.00 0.00 (3,000.00) 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $64,265.84 $3,705.06 ($5,122.87) $62,848.03 RECONCILIATION Checking Account Balance 12/31/04 $59,119.26 Less Outstanding Checks (485.00) Investments-LAIF 4.213.77 BALANCE $62,848.03 10500 Civic Center Drive P.O.Box 807 Rancho Cucamonga,CA 91729 (909)477-2760 FAX (909) 477-2761 DECEMBER 2004 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $5.06 Transfer In From Operating Reserve Fund $3,000.00 Total General Fund $3,005.06 SENIOR CENTER FUND Donations-Various $700.QO Total Senior Center Fund $700.00 TOTAL REVENUES $3,705.06 EXPENDITURES GENERALFUND NPS-Business Cards,Wysocki $83.88 NPS-Business Cards,Vilardo 83.99 Talbot Insurance-Officers and Directors Insurance 1,470.00 Total General Fund $1,637.87 OPERATING RESERVE FUND Transfer Out to General Fund $3,000.00 Total Operating Reserve Fund $3,000.00 JAMES CURATALO MEMORIAL FUND City of Rancho Cucamonga-Reimburse Program Fees for Scholarship Participants $485.00 Total James Curatalo Memorial Fund $485.00 TOTAL EXPENDITURES $5,122.87 12 R A N C H O C U C A M O N G A COMMUNITY SEQVICE & Staff Report DATE: February 9, 2005 M. Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY. Paula Pachon, Management Analyst III SUBJECT: APPROVAL OF A MODIFICATION TO THE PAL CAMPAIGN BUDGET FOR THE DESIGN AND DISTRIBUTION OF A QUARTERLY PAL CAMPAIGN DONOR NEWSLETTER RECOMMENDATION: To approve a modification to the PAL Campaign budget to include funding for the design and distribution of a quarterly e-newsletter to PAL donors, at a cost not to exceed $2,000. BACKGROUND/ANALYSIS: At the January 12, 2005, PAL Campaign Cabinet meeting, the representatives from the Library Foundation brought forward a suggestion from their full Board that a PAL Campaign newsletter be developed that could be sent to donors on a quarterly basis. Community Foundation representatives agreed to bring this item to the full Board of the Community Foundation for review and consideration.. After internal discussion with our project team, it was suggested that an initial hard copy of a PAL newsletter be prepared and distributed. This initial piece would include updates on the construction of the Victoria Gardens Cultural Center, programming information from both the library and the performing arts component of the project, update information on the PAL Campaign and a section of the publication that would allow donors to request to receive additional information on various aspects of the Project/Campaign, i.e., planned giving. As a part of this initial publication, donors would be asked to complete and return a response form with their e-mail address, if available, should they wish to continue receiving updates on the Cultural Center project and the PAL Campaign. For those donors who did not have an e-mail address the option to receive the newsletter in hard copy via the mail would also be available. 13 Rancho Cucamonga Community Foundation APPROVAL OF A MODIFICATION TO THE PAL CAMPAIGN BUDGET FOR THE DESIGN AND DISTRIBUTION OF A QUARTERLY PAL CAMPAIGN DONOR NEWSLETTER February 9,2005 Staff believes that this approach would accomplish three important tasks. First it would save the Campaign the 'cost of preparing an additional informational/marketing piece as an e-newsletter was already budgeted in the Victoria Gardens Cultural Center Project budget. Secondly, we would save a significant portion of the cost of printing and mailing a hard copy newsletter. Lastly we receive e-mail addresses for a majority of our donors; which could prove to be a highly effective and quick means to communicate with donors and possibly even solicit future memberships to/ attendance at the Cultural Center. Should the Community Foundation concur with staffs recommendation we anticipate that an initial hard copy newsletter could be produced and mailed at a cost not to exceed $2,000. Should staffs recommendation be approved by the Community Foundation Board of Directors, we would then approach the Library Foundation with the modification to their recommendation to produce a PAL newsletter that is initially mailed hard copy to donors but is subsequent sent primarily via e-mail to our donor base. Respeetfully submitted, KevVcArdle Community Services Director Attachment: PAL 2004/2005 Campaign Budget ,coM �srnr�mxooswa.a�wm�s.a.os.m� 14 Promoting Arts and Literacy (PAL) Campaign Operating Budget Fiscal Year 2004/2005 2004/2005 Projected Revenue New PAL Contributions $ 378,171 (based upon annual percentage of total fundraising goal of$3 million) PAL Pledge Payments $1,243,460 (based upon anticipated payment schedule of pledges made to date) Gala (New Donor Prospecting & Donor Recognition) $ 42,750 Bucks for Books Campaign (Direct Mail Appeal) $ 30,000 Winery Event (Holiday PAL Appeal) $ 4,000 Sam Maloof Partnership (Partnership Fundraiser with Maloof Foundation) $ 10,000 Total Projected Revenue: $1,708,381 2004/2005 Projected Expenses Administrative Costs $ 5,000 (duplicating, hospitality; travel) 2003 Winery Event Reimbursement $ 1,824 2004 Library Telethon Reimbursement $ 16,115 Gala $ 38,240 Mark Christopher Charity Classic Volunteer Sponsorship $ 1,600 Bucks for Books Campaign $ 12,000 Winery Event $ 1,000 Sam Maloof Partnership Event $ 1,000 Marketing $ 3,500 Total Projected Expenses: $ 80,279 Projected 2004/2005 Net Gain 51.828.102 15 1:1COMMSERV1CwWWJ30orde CwnwMlyFmnOalbMSlaft ReportsUMUoIMLO.CannFad Wg$WALO/AiBudgftT.12A4jdm R A N C H O C U C A M O N G A COMMUNITY SERVICE & Repod DATE: February 9, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III W" SUBJECT: UPDATE ON BOARD SUBCOMMITTEES RECOMMENDATION: It is recommended that the Board review appointments made to the Foundation's Subcommittees and consider appointments of new Boardmembers to one of the three Subcommittees of the Foundation. BACKGROUND/ANALYSIS: With the addition of four new Boardmembers to the Board of Directors of the Community Foundation it is recommended that the Board review their Subcommittee assignments and consider appointments_ of new Boardmembers to one of the three Subcommittees outlined below: • Finance Committee — Meets as needed. Areas of responsibility include: budget oversight and fund investment policies. Chairman: Darren Vilardo; Committee Members: Chuck Buquet and Mike Arreguin • Fund Development Committee: Meets as needed. Areas of responsibility include: identification of prospects, pledges, dollars-in and grants. Chairman —Tony Mize; Committee Members: Jo Dutton and Steve Wysocki • Membership/Nominating Committee — Meets as needed. Areas of responsibility include: board recruitment, retention and peer support. Chairman: Harvey Cohen; Committee Members: Patricia Carlson and David Parker Respe y su Kevin rdle Community Services Director I.ICOMMSERVICoundi&Boars co nmunityFoundation0affReports1200518oardSubcommupdate.2.9.05.doc 16 R A N C H O C U C A M O N G A COMMUNITY vEQVIC9 & Staff Report DATE: February 9, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: 2005 FUNDRAISING CONCEPT RECOMMENDATION: It is recommended that the Board review the following fundraising concept being suggested by staff for 2005 and brainstorm ways to help ensure individual and Board success in reaching their fundraising goals this year for the Promoting Arts and Literacy (PAL) Campaign. BACKGROUND/ANALYSIS: As Boardmembers are aware, the Community Foundation and the Library Foundation --have been collaborating-through the PAL Campaign over the past year and a half to raise $5 million dollars to construct and endow the Victoria Gardens Cultural Center. Significant fundraising strides have been accomplished as nearly $2.4 million dollars has been pledged to the Campaign. With construction of the Center now underway and a projected opening date of summer 2006 on the horizon, the next seventeen months will be crucial for fundraising of the Campaign if we are to be successful. With the start of a New Year, staff thought it might be helpful to spend some time at our February Board meeting brainstorming key components of what we feel would be an effective plan of attack for fundraising this year. Specifically, Boardmembers might want to look at the follow key components and identify what is needed to ensure their individual success as well as success of the entire Board team: • Information (what tools do you need to do your job?) • Training (what additional assistance do you need in this area?) • Maximize Engagement (what can staff and Boardmembers do to help keep spirits up and motivation high?) 17 Rancho Cucamonga Community Foundation 2005 FUNDRAISING CONCEPT February 9,2005 Page 2 • Focus (what fundraising areas should Boardmembers concentrate on first?) If the Board is agreeable to establishing Focus areas for fundraising this year, staff would suggest that teams be developed with membership comprised of Boardmembers from both the Community and Library Foundations that would concentrate this year on approaching the following groups for PAL Campaign pledges: • Community organizations • Mall merchants • Chamber of Commerce Executive Committee • Individual appeals (bricks, theatre seats, library stacks, etc.) • Physicians/Medical groups/Pharmaceutical firms • Corporations • Realtors Developers • Elected officials In reviewing the strengths and interests of our Boardmembers, staff suggests that for the first quarter of 2005 (February through April), the Foundation focus on the following teams make-up of the following Community Foundation Boardmembers: Community organizations (Buquet, Knox and Wysocki) • Mall merchants (Carlson and Parker) •__Individual appeal —theatre seats (Cohen, Gibson and Gibson) Corporations (Arreguin, Mize and Viladro) • Elected officials (Dutton and Nelson) If these recommendations are agreeable with the Board, staff would suggest that the Board break into their focus teams and spend a short time at our meeting brainstorming their next steps. Respe sub itt d Kevin M rdle Community Services Director 1:1COMMSER"c4unai&B erdslCommunityFoundabon=offRepmta1200512005FundreisirgCoraepL29.05.doc 18 R A N C H O C U C A M O N G A C10MMMUUNNITYY�yc9i�.ERVICEB SILILL 1\e" DATE: February 9, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III Qy SUBJECT: CONSIDERATION OF CONDUCTING A JOINT SPECIAL MEETING WITH THE LIBRARY FOUNDATION REGARDING THE PAL CAMPAIGN RECOMMENDATION: To call a joint special meeting with the Library Foundation to discuss PAL (Promoting Arts and Literacy) Campaign related issues. BACKGROUND/ANALYSIS: Staff is recommending a joint meeting be held with the Community Foundation and Library Foundation to discuss the following matters: (1) Update on the Cultural Center Project; (2) Update on information pertaining to the theater— mission, goals, children's programming, adult programming; (3) Update on information pertaining to library — programming approach, unique aspects of service; (4) Advanced training session on fundraising with particular focus on the "ask" and "how to close a deal". A suggested timeframe for the joint meeting is late February or early March. Boardmembers are asked to please review their professional and personal calendars and bring with them to the meeting their dates of availability. Resp Ily s Kevin Wile Commu 'ty Services Director I:ICOMMSERVICounal&BoardslCommuniryFDundationlStaB Reportsl2005U2equestJtFoundMtg.2.9.05.doc 19 R A N C H O C U C A M O N G A COMMUNITY SERV 1 C E S Replod DATE: February 9, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III Y, SUBJECT. Special Presentation —GREG HINRICHSEN, DIRECTOR PERFORMING ARTS HAUGH PERFORMING ARTS CENTER, CITRUS COLLEGE As part of our restructuring plan, professional presentations pertaining to the arts will be scheduled for our February and October Board of Directors meetings. This month we are pleased to announce that our featured guest speaker will be Greg Hinrichsen, Director of Performing Arts for the Haugh Performing Arts Center at Citrus College. Attached for your information is a biography on Mr. Hinrichsen outlining his many accomplishments. We hope that the entire Board will be present at our February meeting for a short business agenda, followed by some light refreshments and the opportunity to hear .about various aspects of the arts in preparation for the opening of the Victoria Gardens Cultural Center. The meeting is scheduled for Wednesday, February 9,. 2005, at 5:00 p.m. at the Rancho Cucamonga Civic Center. Respectfully submitted, Kevin rdle Community Services Director CICOMMSERVICouncii&BoardsICommunoFoundationtStatr Reports=51GuestSpeaker.GmgHinrichsen29.05.doc 20 • •. .•r . . ^ L� Please join us as we welcome Greg Hinrichsen,Director of Performing Arts for the 1,400-seat Haugh Performing Arts Center at Citrus College in Glendora, California, at our February 9`h Community Foundation Meeting. Greg will be speaking to the Board on "How a Performing Arts Center Impacts and Enhances the Community." Some of the questions that Greg will be addressing in his presentation include: ■ Why is a Performing Arts Center an essential element in a vibrant community? • What are the economic, social and artistic advantages of having a Performing Arts Center in the community? ■ What will be some of the City's greatest challenges in operating a Performing Arts Center? ■ What are some of the greatest misconceptions about operating and programming a Performing Arts Center? ■ How can we best prepare ourselves for the exciting, yet challenging,months ahead. As Director of Performing Arts at Citrus College,Mr. Himichsen curates and manages a ----performance-calendar of nearly 200-performances-annually.—T-ogether-with his-wife-Barbara,he owns and operates The Theatre Company in Upland, one of the largest theatrical costume suppliers on the west coast. Greg Hinrichsen has also been an active director and designer for various theatres,most frequently at the Candlelight Pavilion Dinner Theatre in Claremont where he has director over fifty productions. Mr. Hinrichsen is currently completing his graduate study in Leadership Management at the University of La Verne and is reliving the S`h grade with his daughter, Sarah. Bom in Alta Loma, Greg Hinrichsen is now a resident of Upland. 21