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Home My WebLink About05/07/19 Fdn COMMUNITY FOUNDATION BOARD OF DIRECTORS - ° AGENDA File Copy m CITY OF RANCHO CUCAMONGA SPECIAL MEETING July 19, 2005 5:0 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Tony Mize, Chair Charles Buquet, Member Patricia Carlson, Secretary/Treasurer Harvey Cohen, M.D., Vice Chair Jo Dutton, Ph.D., Member Harry Gibson, Member Judy Gibson, Member Angela Knox, Member Marian Nelson, Member David Parker, Member Darren Vilardo, Sr., Member Steve Wysocki, Ph.D., Member City Offices: (909)477-2760 zFCOMMUNITY FOUNDATION jgeNceO BOARD OF DIRECTORS 2 cOceMONOn July 19, 2005 F2. A, Call to Order ledge of Allegiance oll Call: Chuck Buquet Angela Knox Patricia Carlson Tony Mize Harvey Cohen Marian Nelson Jo Dutton David Parker Harry Gibson Darren Vilardo, Sr. Judy Gibson Steve Wysocki B. AnnouncementslPresentations None C. Communications from the Public This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. A Consent Calendar The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community 1-4 Foundation Meeting held February 9, 2005. COMMUNITY FOUNDATION FANCHO' BOARD OF DIRECTORS 3 July 19, 2005 2. Receive and file Treasurer's Report for the months of 5-14 January, February, March, April and May, 2005. 3. Approval of Sponsorship Funding for the Community 15 Services Department's Production of "The World Goes 'Round." 4. Consideration of Sponsorship of Volunteers for the "Mark 16-17 Christopher Charity Classic—Presented by Adelphia"to be held September 12-18, 2005. 5. Approval of a Resolution to supercede Resolution Number 18-21 88-004, which will amend the list of officers authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAI F)for the Rancho Cucamonga Community Foundation. E. Foundation Business The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update on the Victoria Gardens Cultural Center Project. Oral 2. Update on programming plan for the Lewis Family 22 Playhouse. 3. Review and discussion of Fundraising Activities. 23 4. Update on Promoting Arts and Literacy (PAL) Campaign Oral Events. 5. Discussion regarding future Gala Program. 24 6. Update on additional Lewis Family Playhouse Initiatives. 25 7. Review and approval of the Foundation's Fiscal Year 2005- 26-27 2006 Annual Operating Budget. 8. Election of Officers for the Community Foundation for the 28 2005-2006 Fiscal Year. COMMUNITY FOUNDATION P,ANCxo BOARD OF DIRECTORS 4 CUCAMONGA July 19, 2005 F entification of Items for the Nexthe time for the Board to identify the items they wish to at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: G. Adjournment I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on July 12, 2005, seventy-two(72) hours priorto the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. ON woo COMMUNITY FOUNDATION MINUTES OF THE FEBRUARY 9, 2005, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, February 9, 2005, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:10 p.m. by Chair Mize. Present were: Board Members: Arreguin, Buquet, Carlson, Cohen, H. Gibson,J. Gibson, Knox, Nelson, Parker, Wysocki and Mize. Absent: Dutton and Vilardo. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Paula Pachon, Management Analyst III; Recreation Supervisor Nielsen;Cultural Arts Coordinator Sluka and Melissa Morales, Senior Administrative Secretary. - B. ANNOUNCEMENTS/PRESENTATIONS 1. Mayor Alexander administered Oaths of Office for newly appointed Board Members H. Gibson, J. Gibson, Knox and Nelson. Self-introductions of the Board Members and staff followed the oaths. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held October 13, 2005. 2. To receive and file Treasurer's Report for the months of October, November and December 2004 and PAL Cash Report for October 2004. 3. Approval of a modification to the PAL Campaign budget for the design and distribution of a quarterly PAL Campaign Donor Newsletter. Analyst Pachon reported that$2.4 million has been pledged to date, including a recent $5,000 donation by Dr. Brock that Vice Chair Cohen had secured. She noted that the bank would be reversing credit card service charges to the Foundation account. Chair Mize reported the PAL Cabinet's action to direct monies to be transferred into the Local Agency Investment Fund (LAIF) fund. MOTION: Moved by Secretary Carlson, seconded by Vice Chair Cohen, to approve Consent Calendar Items D.2 and D.3. Motion carried: 11-0-2 (Absent: Dutton and Vilardo). Consent Calendar Item D.1. Motion carried: 7-0-4-2. (Abstain: H. Gibson,J. Gibson, Knox and Nelson; Absent: Dutton and Vilardo). e ruary 9, 2003 1 E. FOUNDATION BUSINESS 1. Update on the Victoria Gardens Cultural Center Project was presented by Director McArdle. He reported that the Project Manager has done a great job with keeping the project on-budget and the Center is tentatively scheduled for to open in April 2006. A question was raised concerning change orders. Director McArdle responded that due to value engineering problems with change order issues is not anticipated. He also informed the Board of a"topping-out"event that would probably occur in July that could include participation by the large donors in signing the last beam to be installed. Marketing Manager Palmer reported.on and displayed updated marketing materials including the launching of an e-newsletter and teacher direct marketing campaign. In addition, she noted the upcoming fashion show by JADE salon of which some of the proceeds would be given to the PAL campaign. The on-going efforts to partner with retailers at the Victoria Gardens Mall for possible donations to the PAL Campaign was also indicated. Following staff's updates, the report was received and filed. 2. Management Analyst Pachon was called upon regarding an update on the Board's Subcommittees. She referenced staff's report listing the three subcommittees currently established and recommended the newly appointed members consider joining a subcommittee. Following a brief discussion, Members Harry and Judy Gibson were appointed to sit on the Finance Committee; Member Nelson on the Fund Development Committee and Member Knox on the Membership/Nominating Committee. No other action was taken. 3. Discussion of 2005 Fundraising Concept was introduced by Director McArdle. He referenced staff's February 9'" staff report which included staff suggestions of key components the Board Members should consider to help ensure a successful fundraising year. Discussion ensued regarding the various components. Suggestions were made to provide Members with a brief introduction letter to give to potential sponsors and to create a system for tracking of solicitors on the marketing brochures that each Member distributes to help identify when donations are received which they have solicited. The effectiveness of team solicitation efforts; time constraints for Members and the need for assistance with follow-up to asks was also addressed. Vice Chair Cohen left the meeting at 5:50 p.m. and returned at 5:53 p.m. Member Wysocki left the meeting at 5:55 p.m. Discussion ensued concerning staff's recommendation on the need to establish groups to focus in on particular potential donors including community organizations; mail merchants; corporations; elected officials and individual appeals. Director McArdle suggested approximately three months be spent creating lists of the potential donors within the identified groups and noted that the Library Foundation Members have also expressed an interest in teaming with the Community Foundation on important asks. e ruary Y, 2 The five following focus teams and their members were suggested to be established for the first quarter of the year: Community Organizations — Buquet, Knox and Wysocki; Mall Merchants — Carlson and Parker; Individual Appeals (theater seats) — Cohen, Harry and Judy Gibson; Corporations — Arreguin, Mize and Vilardo and Elected Officials— Dutton and Nelson. Member Buquet left the meeting at 6:00 p.m. Secretary Carlson left the meeting at 6:01 p.m. and returned at 6:04 p.m. Following their discussion, the Board took action as follows: MOTION: Moved by Vice Chair Cohen, seconded by Member Arreguin,to support the 2005 Fundraising Concept for the Promoting Arts and Literacy Campaign,as presented by staff. Motion carried: 5-0-5 (Absent: Buquet,Carlson, Dutton,Vilardo and Wysocki). 4. Consideration of conducting a Joint Special Meeting with the Library Foundation regarding the PAL Campaign was introduced by Director McArdle. He informed the Board of the Library Foundation's support to meet and discuss fundraising as well as future programming. He gave their preference to meet on March 10 and asked the Board's input. The following motion resulted: MOTION: Moved by Vice Chair Cohen, seconded by Member Parker, to approve calling a joint meeting with the Library Foundation on March 14"',from 4:00 p.m.to 7:00 p.m. Motion carried: 9-0-4 (Absent: Buquet, Dutton, Vilardo and Wysocki). The meeting was recessed at 6:10 p.m.and reconvened at 6:25 p.m. with all Members present except Buquet, Dutton, Vilardo and Wysocki. 5. Coordinator Sluka introduced Greg Hinrichsen, Director of Performing Arts at the Haugh Performing Arts Center at Citrus College, for a special presentation. Mr. Hinrichsen briefed the Board on his background and then addressed the Foundation on some commonly asked questions regarding Performing Arts Centers. These included: why a Performing Arts Center is an essential element in a vibrant community; definitions of"community", "vibrant" and"art" and"Performing Arts Center"; economic, social and artistic advantages to having a PAC in the community; challenges/misconceptions with operating a PAC. Mr. Hinrichsen also gave his suggestions concerning preparing for the challenges ahead and fundraising. Following the presentation, brief questions were asked of Mr. Hinrichsen. These included defining Performing Arts for children; educating the public on "children's theatre" and suggestions on how to price the adult vs. children admission prices. Following his responses, Mr. Hinrichsen was thanked by the entire Board for sharing his time and expertise. No other action was taken on the matter. e ruary Y, 3 F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None G. ADJOURNMENT Chairman Mize adjourned the Regular Community Foundation meeting at 6:55 p.m. with all Members present except Buquet, Dutton, Vilardo and Wysocki. Respectfully submitted, Melissa Morales Senior Administrative Secretary e ruary 4 R A N C H O C U C A M O N G A COMMUNITY FOUNDATION DATE: FEBRUARY 8,2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-JANUARY 2005 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $1,402.57 $26.24 ($35.00) $1,393.81 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 26,407.80 400.00 0.00 26,807.80 PACIFIC ELECTRIC TRAIL FUND 556.00 0.00 0.00 556.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $62,848.03 $426.24 ($35.00) $63,239.27 RECONCILIATION Checking Account Balance 1/31/05 $59,039.28 Less Outstanding Checks (35.00) Investments-LAIF 4.234.99 BALANCE $63,239.27 5 10500 Civic Center Drive P.O.Box 807 Rancho Cucamonga,CA 91729 (909)477-2760 FAX (909) 477-2761 JANUARY 2005 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $5.02 LAW-Interest 2121_22 Total General Fund $26.24 SENIOR CENTER FUND Donations-Various $400.00 Total Senior Center Fund $400.00 TOTAL REVENUES $426.24 EXPENDITURES GENERALFUND Franchise Tax Board-Annual Information Return $10.00 Department of Justice-Renewal Fee Report 25.00 Total General Fund $35.00 TOTAL EXPENDITURES $35.00 6 R A N C H O C U C A M O N G A COMMUNITY FOUNDATION DATE: MARCH 8, 2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-FEBRUARY 2005 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $1,393.81 $4.54 ($1,000.00) $398.35 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 26,807.80 100.00 0.00 26,907.80 PACIFIC ELECTRIC TRAIL FUND 556.00 30.00 0.00 586.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $63,239.27 $134.54 ($1,000.00) $62,373.81 RECONCILIATION Checking Account Balance 2/28/05 $59,138.82 Less Outstanding Checks (1,000.00) Investments-LAIF 4.234.99 BALANCE $62,373.81 7 10500 Civic Center Drive P.O.Box 807 Rancho Cucamonga,CA 91729 (909)477-2760 FAX (909) 477-2761 i -_ FEBRUARY 2008 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $4.54 Total General Fund $4.54 SENIOR CENTER FUND Donations-Various $10040 Total Senior Center Fund $100.00 PACIFIC ELECTRIC TRAIL FUND Donations-Various $330-00 Total Pacific Electric Trail fund $30.00 TOTAL REVENUES $134.54 EXPENDITURES GENERALFUND Lance, Soll&Lunghard-Tau Returns1 OS . 00.00 Total General Fund $1,000.00 TOTAL EXPENDITURES $1,000.00 8 R A N C H O C U C A M O N G A COMMUNITY FOUNDATION DATE: APRIL 5, 2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-MARCH 2005 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $398.35 $204.98 ($230.38) $372.95 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 26,907.80 281.93 (2,000.00) 25,189.73 PACIFIC ELECTRIC TRAIL FUND 586.00 0.00 0.00 586.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $62,373.81 $486.91 ($2,230.38) $60,630.34 RECONCILIATION Checking Account Balance 3/31/05 $58,425.73 Less Outstanding Checks (2,030.38) Investments-LAIF 4.234.99 BALANCE $60,630.34 Note: RCCF Invests PAL revenue with LAIF in the amount of 0,000 9 10500 Civic Center Drive • P.O.Box 807 • Rancho Cucamonga,CA 91729 (909)477-2760 FAX (909) 477-2761 MARCH 2005 REVENUE AND EXPENDITURE DETAIL REVENUE GENERALFUND Bank of America-Interest $4.98 Various Donations 200.00 Total General Fund $204.98 SENIOR CENTER FUND Donations-Various $281.93 Total Senior Center Fund $281.93 TOTAL REVENUES $488.91 EXPENDITURES GENERALFUND R.C.Chamber of Commerce-Entry fee"All That Jazz" $200.00 Arrowhead Credit Union-Visa 30.38 Total General Fund $230.38 SENIOR CENTER FUND Gabel 8 Schubert, Inc.-Deposit for Leaf Growing Tree $2,000.00 Total Senior Center Fund $2,000.00 TOTAL EXPENDITURES $2,230.38 10 R A N C H O C U C A M O N G A COMMUNITY FOUNDATION DATE: MAY 16,2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-ARPIL12006 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $372.95 $267.90 ($250.00) $390.85 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFEIRRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 25,189.73 1,000.00 0.00 26,189.73 PACIFIC ELECTRIC TRAIL FUND 586.00 40.00 0.00 626.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $60,630.34 $1,307.90 ($250.00) $61,688.24 RECONCILIATION Checking Account Balance 4130/05 $57,439.93 Less Outstanding Checks 0.00 Investments-LAIF 4.248.31 BALANCE $61,688.24 Note: RCCF Invests PAL revenue with LAIF in the amount of 00,793.44 --ti 11 10500 Civic Center Drive • P.O.Box 807 • Rancho Cucamonga.CA 91729 (909)477-2760 FAX (909) 477-2761 APRIL 2005 REVENUE AND EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $4.58 LAW-Interest 13.32 Various Donations 250.00 Total General Fund $267.90 PACIFIC ELECTRIC TRAIL FUND Donations-Various $40.00 Total Pacific Electric Trail Fund $40.00 SENIOR CENTER FUND Donations-Various $1,000.00 Total Senior Center Fund $1,000.00 TOTAL REVENUES $1,307.90 EXPENDITURES GENERALFUND City of Rancho Cucamonga-Community Theatre Production Donation $52 0.00 Total General Fund $250.00 TOTAL EXPENDITURES $250.00 12 R A N C H O C U C A M O N G A C O M M UNITY F OUNDATI ON DATE: JUNE 6,2005 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHYJAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-MAY 2006 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $390.85 $5.04 $0.00 $395.89 JACK McNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 0.00 19,885.75 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 LEARN NOT TO BURN 1,860.00 0.00 0.00 1,860.00 OFF-PARK DOG LEASH FUND 125.00 0.00 0.00 125.00 SENIOR CENTER FUND 26,189.73 0.00 0.00 26,189.73 PACIFIC ELECTRIC TRAIL FUND 626.00 0.00 0.00 626.00 WILDLAND INTERFACE FUND 64.00 0.00 0.00 64.00 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251.84 OPERATING RESERVE FUND 4,000.00 0.00 0.00 4,000.00 RALPH M. LEWIS MEMORIAL FUND 660.51 0.00 0.00 660.51 TOTAL $61,688.24 $5.04 $0.00 $61,693.28 RECONCILIATION Checking Account Balance 5/31/05 $57,444.97 Less Outstanding Checks 0.00 Investments-LAIF 4.248.31 BALANCE $61,693.28 Note: RCCF Invests PAL revenue with LAIF in the amount o 0,793.44 r1 13 10500 Civic Center Drive • P.O. Box 807 • Rancho Cucamonga,CA 91729 (909) 477-2760 FAX (909) 477-2761 MAY 2005 REVENUE DETAIL REVENUES GENERAL FUND Bank of America-Interest $5.04 Total General Fund $5.04 TOTAL REVENUES $5.04 14 R A N C H O C U C A M O N G A COMMUNITY SERVICES Staff Repoi t DATE July 19, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: Approval of Sponsorship Funding for the Community Services Department's Production of "The World Goes Round° RECOMMENDATION It is recommended that the Board approve sponsorship funding for the Community Services Department's production of "The World Goes Round"that was produced this past April at the RC Theatre Arts Center. BACKGROUND "The World Goes Round" broke new theatrical ground in our community. It was the City's first adult community theatre production that featured a full adult cast with live musicians and a conductor. In addition, this production was the first to be housed at the newly transformed RC Theatre Arts Center, the former home of the City's senior center. As a part of this production, that ran weekends from April 1 through the Ie, the Foundation was listed in all of its advertisements as a major sponsor. Given additional costs associated with this production, staff is requesting that the Foundation consider providing limited financial support, in the amount of two hundred fifty dollars ($250.00), for this highly successful community theater production. VMrdIe ed, Community Services Director tICouncii&BoerdsICommunityFoundationlStaff Reports120051SponsorWoddGoesRound071805.doc 1$ R A N C H O C U C A M O N G A COMMUNITY SERVICES Staff Report DATE July 19, 2005 TO! Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director SUBJECT. CONSIDERATION OF SPONSORSHIP OF VOLUNTEERS FOR THE "MARK CHRISTOPHER CHARITY CLASSIC — PRESENTED BY ADELPHIA" TO BE HELD SEPTEMBER 12-18, 2005. RECOMMENDATION: To approve sponsorship for 40 volunteers to assist with the upcoming Mark Christopher Charity Classic—presented by Adelphia scheduled for September 12-18, 2005, at the Empire Lakes Golf Course. This is an increase from the 20 Volunteer Fee sponsorships provided in prior years. BACKGROUND: Over the past five years the Mark Christopher Charity Classic — presented by Adelphia (formerly called the Inland Empire Open and State Farm Open) has provided a generous donation of $5,000 per year to the Rancho Cucamonga Community Foundation from the proceeds of their event. The previous two years, this donation in addition to the $5,000 donated to the Library Foundation has benefited the Promoting Arts and Literacy (PAL) campaign efforts. In exchange for this donation, the Foundation was requested to provide manpower support in the way of volunteers to assist with the wide variety of tasks associated with the event. Volunteers for the tournament are required to pay a fee to participate. In past years, the Volunteer Fee was $40. This year the Tournament Directors elected to reduce the fee to $20.00 per individual in order to draw more Volunteers as they have been short staffed the past two years. The Volunteer fee helps to offset a small portion of the actual costs of the event so that the Tournament charities, e.g., the Rancho Cucamonga Community Foundation, Rancho Cucamonga Public Library Foundation, Loma Linda University Children's Hospital, Assistance League of Upland, Stephen's Hope and the Feed the Hungry, Shelter the Homeless will benefit as much as possible. 16 COMMUNITY FOUNDATION SPONSORSHIP VOLUNTEERS M. CHRISTOPHER CHARITY CLASSIC July 19, 2005 Page 2 It is staff's recommendation that the Foundation Board approve, once again to underwrite the cost for a maximum of forty volunteers to assist with this event. FISCAL IMPACT: The cost to the Foundation to underwrite 40 volunteers remains the same financial obligation as the prior years commitment of eight hundred dollars ($800.00). Sinc r Kevin M Ardle Community Services Director Attachment: Volunteer Application I.ICouWISBWrdSICommunilyFoundatlonIStali Rep"WO051GdNdunteers.071905.doc 17 R A N C H O C U C A M O N G A COMMUNITY SERVICES Stu Report DATE July 19, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: APPROVAL OF A RESOLUTION TO SUPERCEDE RESOLUTION NO. 88-044A, WHICH WILL AMEND THE LIST OF OFFICERS WHO ARE AUTHORIZED TO ORDER THE DEPOSIT OR WITHDRAWAL OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND (LAIF) FOR THE RANCHO CUCAMONGA COMMUNITY FOUNDATION RECOMMENDATION Staff recommends that the Community Foundation approve the attached Resolution, No. 88-044B, which will amend the list of officers who are authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF) for the Rancho Cucamonga Community Foundation. BACKGROUND/ANALYSIS The Community Foundation currently has $505,041.75 ($4,248.31 in Foundation revenue plus $500,793.44 in PAL revenue) invested in the Local Agency Investment Fund (LAIF). A signature authorization Resolution is a requirement of LAIF to participate in the Investment Fund. Our current Resolution is out dated, therefore it is necessary to have the Foundation submit a new Resolution to re-certify authorizations for deposits and withdrawals to the account. By adopting the attached Resolution the Foundation will amend the list of officers and key City administrative staff that are authorized for deposits and withdrawals. The attached Resolution has been drafted in such a way to allow for the automatic update of future officers and staff members. 18 APPROVAL OF RESOLUTION REGARDING LAIF July 19, 2005 Page 2 Therefore, staff recommends that the Foundation Board approve the attached Resolution, No. 88-044B, which will amend the list of officers and key staff who are authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF) for the Rancho Cucamonga Community Foundation. . Resp ffully submitted, 4incArdle Community Services Director Attachment I:IICounctl&BoerdslCommunftyFoundationlstaff Repoft=051ResolunonLAIF.0=05.doc 19 RESOLUTION NO. 88-MB A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA COMMUNITY FOUNDATION, RANCHO CUCAMONGA, CALIFORNIA, AMENDING THE LIST OF OFFICERS WHO ARE AUTHORIZED TO ORDER THE DEPOSIT OR WITHDRAWAL OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND FOR THE RANCHO CUCAMONGA COMMUNITY'FOUNDATION. WHEREAS, Pursuant to Chapter 730 of the Statutes of 1976 Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer,and WHEREAS, the Board of Directors does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Goverment Code for the purpose of investment as stated therein is in the best interests of the Foundation. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby authorize the deposit and withdrawal of Foundation monies in the Local Agency Investment Fund in the State Treasury in accordance with provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein, and verification by the State Treasurer's Office of all banking information provided in that regard BE IT FURTHER RESOLVED,that the following persons/Foundation officers or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund for the Rancho Cucamonga Community Foundation: Patricia Carlson Tamara L. Layne Secretary-Treasurer Finance Officer Rancho Cucamonga Community Foundation City of Rancho Cucamonga Sandra G.Ramirez Lawrence I.Temple Management Analyst III Deputy City Treasurer City of Rancho Cucamonga City of Rancho Cucamonga James C. Frost City Treasurer City of Rancho Cucamonga 20 PASSED,APPROVED AND ADOPTED ,this 19t°day of July 2005. AYES: NOES: ABSENT: ABSTAIN: 21 R A N C H O C U C A M O N G A C ON M U N I TY 8 ED VIC E 8 Staff Report DATE July 19, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Nettie Nielsen, Community Services Superintendent SUBJECT: UPDATE ON PROGRAMMING PLAN FORTHE LEWIS FAMILY PLAYHOUSE RECOMMENDATION It is recommended that the Board review the programming plan and sample schedule for the Lewis Family Playhouse at the Victoria Gardens Cultural Center. BACKGROUND Previously, the Board has had the opportunity to review the strategic programming plan for the Lewis Family Playhouse. The top three programming goals involved the development of high quality theatrical and entertainment experiences in the following categories: Theatre for Young Audiences Series, Family Entertainment Series and Specialty or Guest Artist Series. Based on this vision, staff will be presenting to you at the Board meeting, examples of programming in each type of performance category and a sample season calendar. We will use the vision created in the strategic plan when we begin booking performances for the 2006/2007 Season this fall. Respectf ly su i d, Kevin M rdle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationISteff Repods120oAayhouse Prgrem PIan7.19.05.doc 22 R A N C H O C U C A M O N G A C ON M U N I TY 8 ED VICES Staff Report DATE July 19, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT. REVIEW AND DISCUSSION OF FUNDRAISING ACTIVITIES BACKGROUND The Community Foundation has worked hard over the past year and a half to raise significant funding in support of the Promoting Arts and Literacy (PAL) Campaign for the Victoria Gardens Cultural Center. Fundraising support has been achieved through individual solicitation, a team approach with fellow Community and Library Foundation members and staff, as well as through grant/foundation solicitation and development. Currently the Campaign has received pledges totaling $2.4 million in support of the Cultural Center. A detailed copy of current Spotlight Donors (those pledging $5,000+) will be distributed to the Board for their information at their June meeting. As Members are aware, the Campaign goal adopted by the Board is to raise $5 million, $3 million for an endowment for the Cultural Center and $2 million to augment construction funding. With a projected opening for the Cultural Center in the spring/summer of 2006, emphasis from the Board during the next 12-months needs to be on prospect development and donor cultivation. In order to assist the Board in meeting their fundraising goal, staff recommends that the Board spend significant time at their July Board meeting discussing their current and future prospects for the Campaign as well as reviewing progress made through the individual focus teams that were developed at our joint meeting with the Library Foundation (community organizations, mail merchants, individual appeals, bricks and theatre seats, corporations and elected officials). Lastly, it is also recommended that the Board begin to brainstorm opportunities for raising support for the on-going operation of the Foundation. Respectf Ily submitted, Kevin M rdle Community Services Director I:ICOMMSERVICouncii&BWnJSICOMMUnityFoundationISteB ReportsmsiDiscussionFuturaGala.07190.5.doc 23 R A N C H O G U C A M O N G A COMMUNITY SERVICES Staff Report DATE: July 19, 2005 M. Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: DISCUSSION REGARDING FUTURE GALA PROGRAM BACKGROUND Staff requests that the Foundation begin discussions at their July Board meeting regarding their thoughts and recommendations for a future Gala program. Res a ully ubmitted, Kevin Ardle Community Services Director I.ICOMMSERVICoundl&BoardslCommunityFoundetionISfeH Reports120051DiscussionFutureGala.07190.5.dac Z4 R A N C H O C U C A M O N G A COMMUNITY � .(SERVICES Skill l�l DATE: July 19, 2005 M. Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: UPDATE ON ADDITIONAL LEWIS FAMILY PLAYHOUSE INITIATIVES BACKGROUND Staff will present to the Foundation some preliminary plans for operational fundraising programs to possibly include 'official products" for the Playhouse program and an annual membership program. Information concerning both of these programs will be distributed to the Board at their meeting for review and discussion. Respec Ily su . ed, Kevin Ardle Community Services Director I.ICOMMSERVICouncil&BoardslCommunilyFoundationISteff RepvRsl20051LewisFamityPlayhouselniNetives.071905.doc 25 R A N C H O C U C A M O N G A COMMUNITY S E D V I C E 8 Staff Report DATE July 19, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: REVIEW AND APPROVAL OF THE FOUNDATION'S FY 2005-2006 ANNUAL OPERATING BUDGET RECOMMENDATION Staff recommends that the Foundation review and approve the attached draft Operating Budget for FY 2005-2006. BACKGROUND As noted in the Foundation's by-laws, the Foundation is required to adopt their annual operating budget at their June meeting. The attached proposed budget includes the Foundation's cash balance as of April 2005, projected revenue and anticipated expenditures for the next fiscal year. Staff recommends that the Foundation Board review and approve the attached draft Operating Budget for FY 2005-2006. RePMArdle ubmitted, Ke Community Services Director Attachment I:ICOMMSERVICoundlBBoeMsiCommunityFoundetionIStaff Reports1200514nnuelBudget.071805.dx 26 Rancho Cucamonga Community Foundation Fiscal Year 2005-2006 Operating Budget Cash Balance $61,688.24 (As of April 2005 Cash Report) Restricted Funds: Endowment/Deferred Giving Balance $19,885.75 Designated Funds Cash Balance $37,411.64 Jack McNay Memorial $ 1,463.16 Youth Achievement $ 171.40 Learn Not to Burn $ 1,860.00 Off Park Dog Leash $ 125.00 James Curatalo Memorial $ 6,251.84 Ralph M. Lewis $ 660.51 Senior Center Fund $ 26,189.73 Pacific Electric Trail Fund $ 626.00 Wildland Interface Fund $ 64.00 General/Operating Reserve Balance $ 4,390.85 General Fund $ 390.85 Operating Reserve Balance $ 4,000.00 Projected Revenue $ 8,680.00 Donations $ 8,000.00 Grapevine Donations $ 500.00 LAIF Interest $ 180.00 Projected Expenditures $ 8,150.00 Local Travel & Meetings $ 500.00 Publications $ 300.00 Office Supplies $ 300.00 Board Development $ 500.00 Liability Insurance $ 1,500.00 Community Theatre Production Support $ 4,000.00 Tax Return Preparation $ 1,000.00 Federal/State Filings $ 50.00 General Fund Sub Total $ 9,035.85 Net Foundation Cash Balance $62,218.24 27 I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaH ReportsTO051BudgetFY05.06.doc r R A N C H O C U C A M O N G A COMMUNITY BE RVICEB StaffRepoit DATE July 19, 2005 TO: Rancho Cucamonga Community Foundation FROM: Kevin McArdle, Community Services Director BY: Paula Pachon, Management Analyst III SUBJECT: ELECTION OF OFFICERS FOR THE COMMUNITY FOUNDATION FOR THE 2005-2006 FISCAL YEAR BACKGROUND The Foundation's By-Laws calls for an annual consideration of officers for Chairman, Vice Chairman and Secretary/Treasurer for the Board of Directors. Staff has placed this item on your agenda to facilitate discussion. Respec ully submitted, AcArdl Community Services Director ktCOMMSERVICounc118BoardsICommunitYFoundetionlStaB ReportsM50eotion.071805.doc 28